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executive assistant to the ceo

Codup

<div>
 Overview:
 
 
 As the Executive Assistant (EA) to the CEO, you will serve as a strategic right-hand, enabling the CEO to focus on high-value activities, steering growth, building relationships, and driving the company&rsquo;s vision. You will anticipate needs, manage information flows, coordinate critical engagements, and ensure operational excellence at the executive level.
 
 
 The role also involves assisting with personal matters as required, ensuring all tasks are managed with utmost confidentiality and sensitivity.
 
 
 Tasks and Responsibilities:
 
 
 Strategic &amp; Executive Support
 
 
 <ul>
 <li>
 Coordinator for the CEO&rsquo;s calendar, prioritising high-impact meetings, travel and commitments in alignment with strategic goals
 </li>
 <li>
 Prepare briefing materials, slide decks, agendas, meeting notes and follow-up actions for internal and external engagements
 </li>
 <li>
 Partner with cross-functional leaders (e.g., Marketing, Sales, Development, HR) to surface issues, ensure alignment, and keep the CEO updated
 
 
 </li>
 </ul>
 Operational Efficiency
 
 
 <ul>
 <li>
 Manage travel logistics (domestic &amp; international), accommodations, visas, itineraries and expense reconciliation
 </li>
 <li>
 Handle correspondence, email triage, call screening and ensure timely responses where required, acting with discretion and professionalism
 </li>
 <li>
 Maintain and organise confidential files, contracts, board / stakeholder documentation and executive records
 </li>
 <li>
 Oversee special projects as assigned (e.g., leadership off-sites, board meeting prep, strategic initiatives), ensuring timely delivery and alignment with executive priorities
 
 
 </li>
 </ul>
 Relationship &amp; Stakeholder Management
 
 
 <ul>
 <li>
 Represent the CEO in internal communications, ensuring clarity of messages and timely dissemination of decisions
 </li>
 <li>
 Liaise with the leadership team, key clients, partners and external advisors on behalf of the CEO building trust and maintaining strong working relationships
 </li>
 <li>
 Support the CEO in event participation, speaking engagements, industry conferences, and strategic networking opportunities
 
 
 </li>
 </ul>
 Culture &amp; Innovation Catalyst
 
 
 <ul>
 <li>
 Embed the company&rsquo;s values of &ldquo;problem-solving&rdquo;, &ldquo;transparency&rdquo;, &ldquo;simplicity&rdquo; into the EA function and help foster a culture of high performance and continuous improvement. Codup
 </li>
 <li>
 Identify and implement tools, workflows or processes that elevate executive productivity and innovation (e.g., automation of routine tasks, optimised briefing packs, digital dashboards)
 </li>
 <li>
 Act as a confidant, sounding board and trusted partner to the CEO providing insight, feedback and operational agility that supports growth.
 
 
 </li>
 </ul>
 Education/Qualification Requirement:
 
 
 Must-have:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree (Business Administration, Management, or related field preferred)
 </li>
 <li>
 Minimum 5 years of progressive experience supporting senior executives (CEO/COO/EVP), ideally in a fast-paced tech, digital, or professional services environment
 </li>
 <li>
 Superb organizational, time-management, and prioritization skills&mdash;able to handle ambiguity and shifting priorities with calm and effectiveness. Excellent written and verbal communication skills (English mandatory, Urdu an asset)
 </li>
 <li>
 High degree of discretion, confidentiality, and integrity in handling sensitive information. Adaptability to work across time zones, coordinate globally, and travel when required
 
 
 </li>
 </ul>
 Desired:
 
 
 <ul>
 <li>
 Experience working in transformation-driven companies
 </li>
 <li>
 Strong proficiency with executive productivity tools (e.g., Microsoft Office 365, Google Workspace, Asana/Trello, Zoom, Slack)
 </li>
 <li>
 Analytical mindset with ability to summarise data, highlight insights, and escalate appropriately
 </li>
 <li>
 Proactive mindset anticipates needs rather than waiting to be told
 
 
 </li>
 </ul>
 Powered by JazzHR
 
 
 YHJpL8LvXg
</div>

Executive Assistant to the CEO

CODUP

<div>Overview:
As the Executive Assistant (EA) to the CEO, you will serve as a strategic right-hand, enabling the CEO to focus on high-value activities, steering growth, building relationships, and driving the company&rsquo;s vision. You will anticipate needs, manage information flows, coordinate critical engagements, and ensure operational excellence at the executive level. 
The role also involves assisting with personal matters as required, ensuring all tasks are managed with utmost confidentiality and sensitivity.
Tasks and Responsibilities: 
 
Strategic &amp; Executive Support<ul><li>
Coordinator for the CEO&rsquo;s calendar, prioritising high-impact meetings, travel and commitments in alignment with strategic goals.</li><li>
Prepare briefing materials, slide decks, agendas, meeting notes and follow-up actions for internal and external engagements.</li><li>
Partner with cross-functional leaders (e.g., Marketing, Sales, Development, HR) to surface issues, ensure alignment, and keep the CEO updated.</li></ul>
Operational Efficiency<ul><li>
Manage travel logistics (domestic &amp; international), accommodations, visas, itineraries and expense reconciliation.</li><li>
Handle correspondence, email triage, call screening and ensure timely responses where required, acting with discretion and professionalism.</li><li>
Maintain and organise confidential files, contracts, board / stakeholder documentation and executive records.</li><li>
Oversee special projects as assigned (e.g., leadership off-sites, board meeting prep, strategic initiatives), ensuring timely delivery and alignment with executive priorities.</li></ul>
Relationship &amp; Stakeholder Management<ul><li>
Represent the CEO in internal communications, ensuring clarity of messages and timely dissemination of decisions.</li><li>
Liaise with the leadership team, key clients, partners and external advisors on behalf of the CEO building trust and maintaining strong working relationships.</li><li>
Support the CEO in event participation, speaking engagements, industry conferences, and strategic networking opportunities.</li></ul>
Culture &amp; Innovation Catalyst<ul><li>
Embed the company&rsquo;s values of &ldquo;problem-solving&rdquo;, &ldquo;transparency&rdquo;, &ldquo;simplicity&rdquo; into the EA function and help foster a culture of high performance and continuous improvement. Codup</li><li>
Identify and implement tools, workflows or processes that elevate executive productivity and innovation (e.g., automation of routine tasks, optimised briefing packs, digital dashboards).</li><li>
Act as a confidant, sounding board and trusted partner to the CEO providing insight, feedback and operational agility that supports growth.</li></ul> 
Education/Qualification Requirement:
Must-have:<ul><li>
Bachelor&rsquo;s degree (Business Administration, Management, or related field preferred).</li><li>
Minimum 5 years of progressive experience supporting senior executives (CEO/COO/EVP), ideally in a fast-paced tech, digital, or professional services environment.</li><li>
Superb organizational, time-management, and prioritization skills&mdash;able to handle ambiguity and shifting priorities with calm and effectiveness. 
Excellent written and verbal communication skills (English mandatory, Urdu an asset).</li><li>
High degree of discretion, confidentiality, and integrity in handling sensitive information. 
Adaptability to work across time zones, coordinate globally, and travel when required.</li></ul>
Desired:<ul><li>
Experience working in transformation-driven companies.</li><li>
Strong proficiency with executive productivity tools (e.g., Microsoft Office 365, Google Workspace, Asana/Trello, Zoom, Slack).</li><li>
Analytical mindset with ability to summarise data, highlight insights, and escalate appropriately.</li><li>
Proactive mindset anticipates needs rather than waiting to be told.</li></ul>
YHJpL8LvXg</div>

Scaleup Connect

Job Title: Personal Assistant to CEOEmployment Type: onsiteShift timings: 10:00 am - 6:00 pmLocation: NazimabadOverviewThe Personal Assistant (PA) to the CEO provides high-level administrative and executive support, ensuring the CEO&rsquo;s time is managed efficiently and operations run smoothly. This role requires a highly organized, proactive, and experienced professional capable of handling confidential information, managing complex schedules, coordinating communications, and supporting both professional and personal tasks.Key Responsibilities&middot; Manage and organize the CEO&rsquo;s calendar, appointments, and meetings.&middot; Handle correspondence, including emails, phone calls, and messages.&middot; Coordinate travel arrangements, accommodations, and itineraries.&middot; Assist with personal errands and tasks as needed.&middot; Prepare reports, presentations, and documents.&middot; Act as a liaison between the CEO, staff, clients, or external partners.&middot; Maintain confidentiality and discretion regarding sensitive information.&middot; Support special projects and initiatives as directed by the CEO.Requirements&middot; Minimum 2 years proven experience as a Personal Assistant or Executive Assistant.&middot; Strong organizational and time-management skills.&middot; Excellent communication and interpersonal abilities.&middot; Proficiency in office software (e.g., Microsoft Office, Google Workspace).&middot; Ability to multitask and prioritize effectively.&middot; Discretion and confidentiality.&middot; Professionalism and adaptability.Gender: Female (preferred)Job Type: Full-timePay: Rs40,000.00 - Rs45,000.00 per monthWork Location: In person

Personal Assistant to CEO

RBS Associates Pvt. Ltd.

Position: Personal Secretary to CEOLocation: KarachiJob Type: Full-TimeIndustry: Property Valuation Services&#11088; About UsRBS Associates Pvt. Ltd. is a leading valuation company providing certified and legally recognized property valuation services across Pakistan. We work with Commercial Banks, Courts, Real Estate Developers, Corporates, and Industries. We are looking for a confident and professional Personal Secretary to the CEO to manage executive tasks and ensure smooth coordination across the organization.&#11088; Job Responsibilities: Executive Assistance<ul><li>Manage the CEO&rsquo;s daily schedule, meetings, and appointments</li><li>Screen and respond to emails, calls, and inquiries</li><li>Arrange travel itineraries, bookings, and official visits</li><li>Maintain confidentiality of sensitive and company-related information</li></ul>Administrative Tasks<ul><li>Prepare letters, reports, presentations, and official documents</li><li>Maintain filing systems (digital &amp; physical)</li><li>Monitor follow-ups on tasks assigned by the CEO to departments</li><li>Handle documentation related to property valuation reports, banking files, and court matters</li></ul>Communication &amp; Coordination<ul><li>Coordinate with internal teams, clients, banks, and court representatives</li><li>Handle professional communication on behalf of the CEO</li><li>Assist in client meetings, document reviews, and project updates</li><li>Ensure timely delivery of tasks and smooth workflow</li></ul>Office &amp; Project Support<ul><li>Manage office correspondence, courier, and recordkeeping</li><li>Assist in preparing proposals, quotations, and company forms</li><li>Support the CEO in business development and client management activities</li></ul>&#11088; Required Skills &amp; Qualifications<ul><li>Bachelor&rsquo;s Degree (Business Administration / Management preferred)</li><li>Minimum 1&ndash;3 years of experience as a Personal Secretary / Executive Assistant</li><li>Excellent communication skills (spoken &amp; written English + Urdu)</li><li>Strong computer skills (MS Word, Excel, PowerPoint, Email Management)</li><li>Professional behavior, strong ethics, and confidentiality</li><li>Ability to multitask and work under pressure</li><li>Strong organizational and time-management skills</li><li>Experience in a corporate environment is a plus</li><li>Knowledge of the property/real estate industries is an advantage (optional)</li></ul>&#11088; What We Offer<ul><li>Competitive salary package</li><li>Professional working environment</li><li>Opportunities for growth and learning</li><li>Direct exposure to executive-level operations</li><li>Long-term career potential</li></ul>Job Type: Full-timeWork Location: In person

PERSONAL SECRETARY TO CEO

eSpark Consulting Group

Job Description &ndash; Technical Personal Assistant (PA) We are seeking a highly organized, proactive, and technically knowledgeable Technical Personal Assistant (PA) to support our CEO and assist in managing both administrative and technical operations within our IoT-focused organization. The ideal candidate will have strong administrative skills combined with a foundational understanding of IoT, hardware, firmware, and software development environments.This role requires someone confident enough to attend meetings on behalf of the CEO, communicate with technical clients, take accurate notes, follow up on tasks, and ensure smooth coordination across teams.Key Responsibilities <ul><li>Provide comprehensive administrative support to the CEO.</li><li>Manage emails, calendars, schedules, and reminders proactively.</li><li>Prepare reports, presentations, meeting minutes, and structured documentation.</li><li>Maintain organized digital and physical filing systems.</li><li>Handle travel arrangements, itineraries, and event coordination.</li><li>Attend client meetings (internal &amp; external) when the CEO is unavailable or requires support.</li><li>Understand and relay technical discussions related to IoT devices, hardware components, firmware updates, and software workflows.</li><li>Communicate professionally with clients, vendors, and engineering teams.</li><li>Provide basic technical explanations, updates, and follow-ups where needed.</li><li>Track technical tasks and ensure timely follow-up with relevant departments.</li><li>Assist in preparing BRDs, FRDs, project summaries, technical briefs, and internal documentation.</li><li>Coordinate with hardware, firmware, and software teams to gather required information.</li><li>Maintain project trackers, logs, data sheets, and change request documentation.</li><li>Support the CEO in project monitoring and ensuring deadlines are met.</li><li>Use AI tools to automate administrative tasks, generate structured content, and improve efficiency.</li><li>Assist in building simple AI templates, workflows, or automation that support internal processes.</li><li>Prepare prompts and optimize AI outputs for accuracy and clarity.</li><li>Join meetings with or without the CEO; take accurate, structured notes.</li><li>Track action items and ensure follow-ups are completed.</li><li>Serve as a reminder system for the CEO &mdash; ensuring schedules, deadlines, and priorities are managed.</li><li>Organize and maintain technical files, product documentation, client data, and contact repositories.</li><li>Create and manage Excel sheets, dashboards, and simple data analysis reports.</li><li>Ensure all technical and confidential information is managed securely.</li></ul>Requirments:<ul><li>Exposure to IoT, electronics, embedded systems, or software development environments.</li><li>Ability to understand basic hardware components, firmware processes, and software terminology.</li><li>Comfortable communicating with engineers, technical clients, and vendors.</li><li>Strong email drafting, documentation, and coordination abilities.</li><li>Excellent organizational and time-management skills.</li><li>Ability to multitask, work under pressure, and adapt to a fast-paced CEO&rsquo;s working style.</li><li>Proficient in Microsoft Office Suite (Excel, Word, PowerPoint).</li><li>Experience using AI tools for productivity and automation.</li><li>Familiarity with project management tools (Notion, Trello, Jira, or similar) is a plus</li></ul>Must- Have: <ul><li>Highly proactive with strong common sense and problem-solving ability.</li><li>Confident, well-presented, and capable of representing the CEO professionally.</li><li>Trustworthy, reliable, and able to handle sensitive information discreetly.</li></ul>Preferred Qualifications: <ul><li>Bachelor's degree in computer science, Software Engineering, IT, Electronics, or Business Administration.</li><li>Experience working in a tech company, especially within the hardware or IoT industries.</li><li>2&ndash;4 years as PA / Technical Coordinator / Project Assistant</li></ul>Job Type: Full-Time || On-site (with occasional client visit)Benefits <ul><li>Paid Time Off</li><li>Flexible working hours</li><li>Opportunity to work closely with leadership</li><li>Exposure to cutting-edge IoT technologies</li><li>Growth opportunities within a technical environment</li></ul>Job Type: Full-timeWork Location: In person

Technical Personal Assistant (PA)

Emirates Talent Solution

Position: Executive Secretary &ndash; RecruitmentIndustry: Recruitment / HR Services Location: Clifton, Karachi, Pakistan Employment Type: Full-timeCompany OverviewEmirates Talent Solution is a leading recruitment and HR consultancy firm in Karachi, delivering high-quality talent acquisition and workforce management services across multiple industries. We are seeking a proactive and detail-oriented Executive Secretary &ndash; Recruitment to provide administrative, operational, and coordination support to senior management and the recruitment department.The ideal candidate will have 5&ndash;7 years of experience in executive assistance or recruitment coordination, along with exceptional communication, organizational, and time-management skills.Key Responsibilities<ul><li>Provide comprehensive secretarial and administrative support to the CEO and senior recruitment team.</li><li>Schedule and coordinate meetings, interviews, travel arrangements, and client appointments.</li><li>Manage internal and external communication, including emails, calls, and professional correspondence.</li><li>Maintain, organize, and safeguard confidential documents, reports, and recruitment records.</li><li>Assist in preparing proposals, presentations, and client-related recruitment reports.</li><li>Support recruitment activities by coordinating interviews, updating candidate data, and tracking hiring progress.</li><li>Handle office administration tasks to ensure smooth and efficient daily operations.</li><li>Communicate with clients and candidates to ensure timely updates, follow-ups, and professional service delivery.</li><li>Perform any additional administrative tasks assigned by senior management.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Human Resources, or a related field.</li><li>5&ndash;7 years of experience as an Executive Secretary, Recruitment Coordinator, or Administrative Assistant.</li><li>Strong organizational and multitasking skills with attention to accuracy and detail.</li><li>Excellent written and verbal communication skills in English.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint); familiarity with recruitment systems or ATS is a plus.</li><li>Professional attitude with the ability to handle confidential information discretely.</li><li>Ability to work under pressure, prioritize tasks, and meet deadlines effectively.</li></ul>Job Type: Full-timePay: Rs80,000.00 - Rs100,000.00 per monthAbility to commute/relocate:<ul><li>Karachi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>What is your current salary?</li><li>What is your expected salary?</li></ul>Experience:<ul><li>Recruitment Agency: 5 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Work Location: In person

Executive Secretary – Recruitment

Sam Logistics pvt ltd

SAM LOGISTICS (PVT.) LIMITED is looking for ADMIN ASSISTANT to strengthen their team.JOB RESPONSIBLITIES:<ul><li>Provides administrative support to ensure efficient operation of office.</li><li>Carries out administrative duties such as filing, typing, copying, binding, scanning etc.</li><li>Makes travel arrangements for CEO such as booking flights, cars, and hotel or restaurant reservations.</li><li>Supports team by performing tasks related to organization and strong communication.</li></ul>JOB REQUIREMENTS:<ul><li>Qualification: Bachelors or equivalent</li></ul>ADMINISTRATIVE ASSISTANT SKILLS:<ul><li>Reporting Skills</li><li>Verbal Communication</li><li>Attention To Detail</li><li>Team Work</li><li>Flexibility</li><li>Editing and Proofreading</li><li>Microsoft Office Skills</li></ul>Note: Only fresh Resumes will be entertained. Please avoid sending experienced resumes.Job Type: Full-timeWork Location: In person

ADMIN ASSISTANT TRAINEE

Explore 3314+ Executive assistant to the ceo in Karachi Pakistan this December. Find roles across top companies and apply now to boost your career.

3314 executive assistant to the ceo jobs IN Karachi Pakistan

Executive Assistant to the CEO

Executive Assistant to the CEO

Personal Assistant to CEO

PERSONAL SECRETARY TO CEO

Technical Personal Assistant (PA)

Executive Secretary – Recruitment

ADMIN ASSISTANT TRAINEE