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M I R A CONSTRUCTION L.L.C

<div>
 Mira Construction LLC is looking for an Executive Business Assistant, who will be a strategic partner, helping manage priorities, protect focus, and ensure follow-through across the business. This role goes beyond admin work; you'll be deeply embedded in day-to-day operations, communication, and coordination with internal leaders and external partners.
 
 
 This is an ideal role for someone who is highly organised, anticipates needs before they arise, communicates clearly, and thrives in a fast-paced startup environment.
 
 
 
 Responsibilities
 
 :
 
 
 <ul>
 <li>
 Planning and Calendar Management: Effective management of the executive's complex work calendar, including scheduling meetings, setting reminders, and coordinating time
 </li>
 <li>
 Logistics and Travel: Full organisation of business and personal trips: searching for, booking, and purchasing airline tickets, booking hotels, and arranging transfers
 </li>
 <li>
 Meeting Organisation: Preparing meeting rooms, ordering equipment, arranging catering, and distributing necessary materials for in-office meetings
 </li>
 <li>
 Document Management: Handling business correspondence (in Russian and English languages), preparing presentations, and reports upon request
 </li>
 <li>
 Personal Errands: Executing a reasonable scope of personal tasks related to daily life organisation in Dubai (if necessary)
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Proven previous experience in a similar role (Personal Assistant, Executive Assistant, Secretary) of 2 years or more
 </li>
 <li>
 Neat, professional, and presentable appearance
 </li>
 <li>
 Exceptional organisational and time-management skills
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 High level of discretion, judgment, and emotional intelligence
 </li>
 <li>
 Proactive, resourceful, and comfortable working with minimal supervision
 </li>
 <li>
 Ability to manage multiple priorities in a fast-moving, remote-first environment
 </li>
 <li>
 Tech-savvy and comfortable with tools like Google Workspace and ClickUp
 </li>
 <li>
 Fluent English language communication skills for handling international correspondence
 </li>
 <li>
 Fluent Russian language communication skills
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Competitive salary
 </li>
 <li>
 Friendly team
 </li>
 <li>
 Beautiful and comfortable offices
 </li>
 <li>
 Full processing of the employment visa in the UAE
 </li>
 <li>
 Medical insurance within the UAE territory
 </li>
 </ul>
</div>

Executive Business Assistant

MIRA Construction

<div>Mira Construction LLC is looking for an Executive Business Assistant, who will be a strategic partner, helping manage priorities, protect focus, and ensure follow-through across the business. This role goes beyond admin work; you&rsquo;ll be deeply embedded in day-to-day operations, communication, and coordination with internal leaders and external partners.
This is an ideal role for someone who is highly organised, anticipates needs before they arise, communicates clearly, and thrives in a fast-paced startup environment. 
 
Responsibilities:
<ul><li>Planning and Calendar Management: Effective management of the executive's complex work calendar, including scheduling meetings, setting reminders, and coordinating time.</li><li>Logistics and Travel: Full organisation of business and personal trips: searching for, booking, and purchasing airline tickets, booking hotels, and arranging transfers.</li><li>Meeting Organisation: Preparing meeting rooms, ordering equipment, arranging catering, and distributing necessary materials for in-office meetings.</li><li>Document Management: Handling business correspondence (in Russian and English languages), preparing presentations, and reports upon request.</li><li>Personal Errands: Executing a reasonable scope of personal tasks related to daily life organisation in Dubai (if necessary).</li></ul> 
Requirements<ul><li> 
Proven previous experience in a similar role (Personal Assistant, Executive Assistant, Secretary) of 2 years or more.</li><li>Neat, professional, and presentable appearance.</li><li>Exceptional organisational and time-management skills.</li><li>Strong written and verbal communication skills.</li><li>High level of discretion, judgment, and emotional intelligence.</li><li>Proactive, resourceful, and comfortable working with minimal supervision.</li><li>Ability to manage multiple priorities in a fast-moving, remote-first environment.</li><li>Tech-savvy and comfortable with tools like Google Workspace and ClickUp.</li><li>Fluent English language communication skills for handling international correspondence .</li><li>Fluent Russian language communication skills.</li></ul> 
Benefits<ul><li> 
Competitive salary.</li><li>Friendly team.
</li><li>Beautiful and comfortable offices.</li><li>Full processing of the employment visa in the UAE.</li><li>Medical insurance within the UAE territory.</li></ul></div>

InZone

<div>
 
 
 Job Description:
 
 
 <ul>
 <li>
 We are seeking a highly professional and proactive Executive Assistant to provide comprehensive administrative and strategic support to the CEO.
 </li>
 <li>
 This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.
 </li>
 <li>
 The Executive Assistant will act as a key liaison between the CEO and internal/external stakeholders, vendors, and partners, ensuring seamless coordination of business activities while upholding the highest standards of professionalism and confidentiality.
 </li>
 </ul>
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Manage and optimize the CEO&rsquo;s calendar, including meetings, appointments, and shifting priorities.
 </li>
 <li>
 Organize and manage podcast schedules, speaking engagements, and executive appearances.
 </li>
 <li>
 Prepare meeting agendas, presentations, briefing notes, and track action items.
 </li>
 <li>
 Screen and prioritize communications on behalf of the CEO.
 </li>
 <li>
 Communicate professionally with external stakeholders, partners, and service providers.
 </li>
 <li>
 Act as the primary liaison between the CEO and internal departments.
 </li>
 <li>
 Negotiate timelines, coordinate deliverables, and ensure quality standards are met.
 </li>
 <li>
 Plan, organize, and execute corporate events, executive meetings, and external engagements.
 </li>
 <li>
 Coordinate venues, vendors, logistics, guest lists, and on-site execution.
 </li>
 <li>
 Monitor deadlines and proactively ensure the timely completion of tasks.
 </li>
 <li>
 Provide personal administrative support to the CEO, including coordinating appointments and time-sensitive matters, while upholding strict professional boundaries and confidentiality.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Minimum 4+ years of experience in a similar Executive Assistant.
 </li>
 <li>
 Strong understanding of UAE business practices and vendor coordination.
 </li>
 <li>
 Proven experience managing events end-to-end.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Strong stakeholder and relationship management abilities.
 </li>
 <li>
 High level of integrity, professionalism, and discretion.
 </li>
 <li>
 Advanced organizational and time-management skills.
 </li>
 <li>
 Proficiency in Microsoft Office and scheduling tools.
 </li>
 </ul>
</div>

Executive Assistant to the CEO

Azizi Developments

<div>
 
 Executive Personal Assistant
 
 
 About the Company:
 
 
 Azizi Developments is a leading real estate developer in the United Arab Emirates, delivering premium residential communities across Dubai. With a strong commitment to quality, timely delivery, and customer satisfaction, Azizi focuses on building world-class developments that reflect excellence in construction standards and design.
 
 
 We are currently seeking a highly organized and proactive
 
 Executive Personal Assistant
 
 to provide comprehensive administrative and personal support to senior leadership, ensuring efficient management of daily operations and executive commitments.
 
 
 Role Description:
 
 
 To provide high-level administrative and personal assistance to the executive by managing schedules, coordinating meetings, handling confidential correspondence, and ensuring smooth organization of both professional and personal responsibilities.
 
 
 Key Responsibilities:
 
 
 Manage and maintain the
 
 executive&rsquo;s calendar, appointments, and meeting schedules
 
 .
 
 
 Coordinate
 
 internal and external meetings
 
 , including preparation of agendas, minutes, and follow-ups.
 
 
 Handle
 
 confidential correspondence, emails, and documentation
 
 on behalf of the executive.
 
 
 Arrange
 
 travel itineraries, flight bookings, hotel reservations, and visa arrangements
 
 .
 
 
 Coordinate with internal departments and external stakeholders to ensure
 
 effective communication and timely task completion
 
 .
 
 
 Assist with
 
 personal errands, appointments, and administrative tasks
 
 as required.
 
 
 Prepare
 
 presentations, reports, and briefing materials
 
 for meetings and executive reviews.
 
 
 Maintain organized
 
 filing systems and documentation
 
 for easy retrieval of information.
 
 
 Screen phone calls and manage incoming requests while prioritizing matters requiring executive attention.
 
 
 Support coordination of
 
 events, meetings, and executive engagements
 
 when required.
 
 
 Qualifications &amp; Experience:
 
 
 Bachelor&rsquo;s degree in
 
 Business Administration, Management, or a related field
 
 .
 
 
 Minimum
 
 4&ndash;7 years of experience as an Executive Assistant or Personal Assistant supporting senior management
 
 .
 
 
 Experience working in
 
 corporate or real estate environments
 
 will be an advantage.
 
 
 Strong experience in managing
 
 executive schedules, travel coordination, and confidential matters
 
 .
 
 
 
 
 
 Skills &amp; Competencies:
 
 
 Excellent
 
 organizational and time management skills
 
 .
 
 
 Strong
 
 communication and interpersonal abilities
 
 .
 
 
 High level of
 
 discretion and confidentiality
 
 .
 
 
 Proficiency in
 
 Microsoft Office (Word, Excel, PowerPoint, Outlook)
 
 .
 
 
 Ability to
 
 multitask and manage priorities in a fast-paced environment
 
 .
 
 
 Strong
 
 attention to detail and problem-solving skills
 
 .
 
 
 
</div>

Executive Personal Assistant

Novanos

**Only Female applicants** will be consideredJob Title: Executive cum Personal Assistant (PA)Reports To: Chief Executive OfficerJob PurposeTo provide comprehensive administrative, secretarial, and personal support to senior management by managing schedules, communications, documentation, travel arrangements and coordination tasks, ensuring efficient daily operations while maintaining strict confidentiality and professionalism.Key Duties and Responsibilities1. Executive &amp; Administrative Support<ul><li>Manage the executive&rsquo;s daily calendar, appointments, meetings, and reminders to ensure optimal time management</li><li>Coordinate domestic and international travel arrangements including flights, hotel bookings, visas, and itineraries</li><li>Screen and prioritize incoming calls, emails, and correspondence, responding or redirecting as appropriate</li><li>Draft, edit, format, and proofread correspondence, reports, presentations, and official documents</li><li>Prepare briefing notes, reports, and background materials for meetings and business engagements</li><li>Maintain accurate records of executive decisions, approvals, and follow-up action.</li></ul>2. Secretarial &amp; Documentation Management<ul><li>Maintain organized physical and electronic filing systems for confidential and official documents</li><li>Prepare, update, and manage contracts, agreements, letters, memos, and corporate records</li><li>Ensure proper documentation control, version management, and archiving in line with company policies</li><li>Handle document submissions, approvals, signatures, and distribution in a timely manner</li><li>Assist in preparing board meeting documents, agendas, minutes, and resolutions</li></ul>3. Meeting, Event &amp; Coordination Support<ul><li>Arrange and coordinate internal and external meetings, conferences, and business events</li><li>Prepare meeting rooms, presentations, materials, and refreshments when required</li><li>Record accurate minutes of meetings and ensure timely circulation and follow-up on action items</li><li>Liaise with internal departments, clients, suppliers, government entities, and external partners</li><li>Coordinate schedules between executives, departments, and external stakeholders</li></ul>4. Personal Assistant Responsibilities<ul><li>Act as a trusted liaison between the executive and internal/external parties</li><li>Manage personal schedules, reminders, and priority tasks for the executive</li><li>Assist with personal errands, travel arrangements, and confidential matters as assigned</li><li>Anticipate executive needs and proactively resolve issues to ensure smooth workflow</li><li>Maintain strict confidentiality of personal, financial, and business-related information</li></ul>5. Office Administration &amp; Support<ul><li>Monitor office supplies, stationery, and equipment; coordinate procurement and vendors</li><li>Assist in maintaining office systems, policies, and administrative procedures</li><li>Support HR and finance departments with documentation, approvals, and coordination when required</li><li>Track and follow up on invoices, expense claims, reimbursements, and petty cash related to executive activities</li><li>Ensure compliance with company policies, labor regulations, and administrative standards</li></ul>6. Compliance, Confidentiality &amp; Professional Conduct<ul><li>Handle sensitive company and executive information with discretion and integrity</li><li>Ensure adherence to company policies, corporate governance standards, and confidentiality agreements</li><li>Maintain professional conduct, appearance, and communication at all times</li><li>Support audits, inspections, and regulatory requirements by providing accurate documentation</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration, Secretarial Studies, or related field</li><li>Minimum 2 year&rsquo;s experience as a Secretary, Executive Secretary, or Personal Assistant</li><li>Experience supporting senior management or C-level executives required</li></ul>Skills &amp; Competencies<ul><li>Excellent organizational, multitasking, and time-management skills</li><li>Strong written and verbal communication skills in English</li><li>High proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li><li>Ability to prioritize tasks and work under pressure with minimal supervision</li><li>Strong interpersonal skills and professional judgment</li><li>High attention to detail and accuracy</li><li>Discretion, integrity, and trustworthiness</li></ul>Job Types: Full-time, PermanentPay: AED3,000.00 - AED5,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>Have you arranged travel itineraries for C-Suite employees? </li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Secretary/Personal Assistant: 2 years (Required)</li><li>Travel Arrangements for C-Suite: 2 years (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Executive cum Personal Assistant

Dyarco for Operations Services

Position Title: Personal Assistant Department: Administration / Executive Office Reports To: Managing Director / Executive / Individual EmployerOverviewThe Personal Assistant (PA) provides high-level administrative and personal support to ensure the smooth management of day-to-day operations. This role involves managing schedules, handling correspondence, coordinating meetings, and assisting with both professional and personal tasks.Key Responsibilities<ul><li>Manage the employer&rsquo;s calendar &mdash; schedule meetings, appointments, and travel arrangements.</li><li>Handle incoming calls, emails, and correspondence on behalf of the employer.</li><li>Prepare reports, presentations, and documentation as required.</li><li>Organize and maintain filing systems, records, and confidential information.</li><li>Coordinate travel itineraries, accommodation, and logistics for business or personal trips.</li><li>Handle personal errands, purchases, and household management when required.</li><li>Liaise with internal teams, clients, and vendors professionally and discreetly.</li><li>Maintain confidentiality and exercise discretion in all matters.</li><li>Prepare meeting agendas, take minutes, and follow up on action items.</li><li>Assist with event planning, scheduling, and coordination.</li></ul>Skills &amp; Qualifications<ul><li>Bachelor&rsquo;s degree preferred (Business Administration or related field an advantage).</li><li>Proven experience as a Personal Assistant, Executive Assistant, or in an administrative role.</li><li>Excellent organizational and multitasking abilities.</li><li>Strong written and verbal communication skills.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and scheduling software.</li><li>High level of professionalism, integrity, and discretion.</li><li>Ability to work independently and manage multiple priorities.</li><li>Flexibility to adapt to the employer&rsquo;s schedule and requirements.</li><li>Arabic Speaker Preferred</li></ul>Job Type: Full-timePay: From AED6,000.00 per month

Personal Assistant

AUM DEVELOPMENT

Job Summary:The Executive Assistant to the CEO provides high-level administrative and strategic support to the Chief Executive Officer. The role requires exceptional organizational skills, confidentiality, communication abilities, and the capacity to manage multiple priorities in a fast-paced environment.Key Responsibilities:<ul><li>Manage CEO&rsquo;s calendar, appointments, meetings, and travel arrangements.</li><li>Coordinate internal and external meetings, including preparing agendas, presentations, and minutes of meetings.</li><li>Act as the primary point of contact between the CEO and internal departments, clients, and external stakeholders.</li><li>Handle confidential documents and sensitive information with discretion.</li><li>Prepare reports, correspondence, business presentations, and MIS reports.</li><li>Follow up on tasks, projects, and deadlines on behalf of the CEO.</li><li>Assist in strategic planning, business development coordination, and special projects.</li><li>Screen calls, emails, and correspondence, responding where appropriate.</li><li>Organize company events, board meetings, and executive meetings.</li><li>Maintain records, filing systems, and important company documents.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration or related field.</li><li>3&ndash;7 years of experience as an Executive Assistant or similar senior administrative role.</li><li>Strong communication skills (English mandatory; Arabic is an advantage).</li><li>Excellent MS Office skills (Word, Excel, PowerPoint, Outlook).</li><li>High level of professionalism, confidentiality, and integrity.</li><li>Strong organizational and multitasking abilities.</li><li>Experience in UAE corporate/real estate sector preferred.</li></ul>Job Type: Full-timePay: AED7,000.00 - AED14,000.00 per month

Executive Assistant to CEO

Explore 1616+ Executive business assistant in Dubai this March. Find roles across top companies and apply now to boost your career.

1616 executive business assistant jobs In Dubai

Executive Business Assistant

Executive Business Assistant

Executive Assistant to the CEO

Executive Personal Assistant

Executive cum Personal Assistant

Personal Assistant

Executive Assistant to CEO