sales coordinator

executive assistant

operations executive

project coordinator

hr coordinator

executive coordinator

Driven Properties

<div>
 We are seeking a driven and detail-oriented
 
 Executive Coordinator
 
 to provide high-level administrative and operational support to our executive team. This role is ideal for a motivated
 
 UAE National
 
 who is looking to grow professionally within a structured and supportive environment. As an Executive Coordinator, you will serve as a central point of contact, ensuring efficient coordination of executive schedules, meetings, communications, and strategic initiatives.
 
 
 
 
 Key Responsibilities:
 
 
 
 
 <ul>
 <li>
 Organize executive schedules, meetings, and travel
 </li>
 <li>
 Prepare reports, presentations, and meeting materials
 </li>
 <li>
 Draft emails, memos, and other communications
 </li>
 <li>
 Help plan and coordinate meetings, events, and projects
 </li>
 <li>
 Collect and organize data to support decision-making
 </li>
 <li>
 Communicate with internal teams and external contacts on behalf of executives
 </li>
 <li>
 Track tasks and ensure follow-up across departments
 </li>
 <li>
 Handle sensitive information with confidentiality
 </li>
 <li>
 Provide general administrative support as needed
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 UAE National (Emirati) with a valid Family Book
 </li>
 <li>
 Diploma or Bachelor's degree in Business Administration, Management, or a related field
 </li>
 <li>
 Strong communication skills in both English and Arabic
 </li>
 <li>
 Experience in an administrative, coordination, or support role
 </li>
 <li>
 Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
 </li>
 <li>
 Excellent organizational and time-management skills
 
 
 </li>
 </ul>
 
 
 Preferred Attributes:
 
 
 
 
 <ul>
 <li>
 Eagerness to learn and grow into more senior roles
 </li>
 <li>
 Positive and professional attitude
 </li>
 <li>
 Ability to handle sensitive information with integrity
 </li>
 <li>
 Team-oriented and proactive work ethic
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Career development with opportunities for advancement
 </li>
 <li>
 A stable and professional working environment
 </li>
 <li>
 Competitive salary with performance-based incentives
 </li>
 <li>
 Full medical insurance and annual leave entitlements
 </li>
 <li>
 Exposure to executive-level operations and strategic functions
 </li>
 <li>
 Hybrid role ( 3 days in the office, 2 days WFH)
 </li>
 </ul>
</div>

Executive Coordinator (Emirati Talent)

Vantage

<div>
 
 
 About Vantage
 
 
 
 Vantage is a global, multi-asset CFD broker offering clients access to a nimble and powerful service for trading CFDs on Forex, Indices, Shares, Commodities, Bonds, ETFs, and Cryptocurrencies. With over 15 years of market experience, our goal is to support your trading journey. We have developed our platform and services to help clients trade more effectively and identify potential market opportunities. Our commitment to high standards ensures a secure and reliable trading environment.
 
 
 
 
 
 
 Role Overview:
 
 
 
 The Marketing Coordinator / Executive will support the planning, execution, and management of marketing campaigns, events, and projects across digital and offline channels. This role requires strong organizational and communication skills to coordinate between internal teams, external vendors, and partners, ensuring all initiatives are delivered on time, within budget, and aligned with the company&rsquo;s overall marketing strategy.
 
 
 
 
 
 
 Location:
 
 Dubai, United Arab Emirates
 
 
 
 Designation:
 
 Marketing Coordinator / Executive
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Plan, coordinate, and monitor marketing campaigns and initiatives across multiple channels.
 </li>
 <li>
 Manage project timelines, budgets, and deliverables for events, expos, and partnerships.
 </li>
 <li>
 Act as the primary liaison between internal teams, external agencies, and vendors to ensure clear communication and smooth execution.
 </li>
 <li>
 Support event planning and logistics, including venue coordination, materials preparation, and on-site management.
 </li>
 <li>
 Maintain marketing calendars, content schedules, and material inventories.
 </li>
 <li>
 Collect and analyze data to evaluate campaign performance and provide actionable insights.
 </li>
 <li>
 Ensure compliance with brand guidelines and regulatory requirements.
 </li>
 <li>
 Contribute to the development of marketing strategies and process improvements to enhance team efficiency.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in marketing, Communications, or a related field.
 </li>
 <li>
 2&ndash;3 years of experience in marketing coordination or project management.
 </li>
 <li>
 Strong organizational, multitasking, and communication skills.
 </li>
 <li>
 Proficiency in MS Office and marketing/project management tools.
 </li>
 <li>
 Ability to work collaboratively with cross-functional teams and external partners
 </li>
 </ul>
 
 
</div>

Marketing Executive / Coordinator

HOTLINE TRADING LLC

We are looking for a Male/Female Sales Executive / Coordinator with at least 2 years of experience in an Engineering Equipment Trading Company.Responsibilities:<ul><li>Coordinate with clients and the sales team to ensure smooth operations</li><li>Prepare quotations, proposals, and sales documents</li><li>Manage order processing and follow up with suppliers and customers</li><li>Support the sales team in achieving targets</li></ul>Requirements:<ul><li>Minimum 2 years of relevant experience</li><li>Strong communication and organizational skills</li><li>Proficient in MS Office and basic sales coordination tools</li><li>Ability to work independently and as part of a team</li></ul>Location:Damascus St., Al Qusais, Industrial Area 2, Dubai, UAE Nationality: All nationalities are welcome to apply.To apply, please send your updated CV to manuel@hltllc.com with the subject line Sales Coordinator Application.Job Type: Full-time

Sales Executive / Sales Coordinator

Magic, Inc

A fast-growing medical device company in Dubai is seeking an ERP Operations Coordinator for a remote freelance role. Responsibilities include managing Fishbowl ERP workflows, order processing, and providing executive support. The ideal candidate should have 3+ years of experience in operations or inventory management, along with advanced skills in Microsoft 365. This position offers $7 per hour, requiring a reliable internet connection and dedicated workspace.

Remote ERP Ops Lead: Fishbowl, Inventory & O2C

HYM Investment Group

We are seeking a highly organised, detail-oriented, and proactive Executive Secretary (Male) to provide dedicated administrative and executive support to our CEO. The ideal candidate will demonstrate exceptional professionalism, strong communication abilities, and the capacity to manage multiple priorities in a fast-paced corporate environment.Key Responsibilities<ul><li>Manage and coordinate the CEO&rsquo;s calendar, appointments, meetings, and daily schedule.</li><li>Handle incoming calls, emails, and correspondence with timely and appropriate responses.</li><li>Prepare meeting agendas, take minutes, and follow up on assigned action items.</li><li>Organize and manage complex travel arrangements, including itineraries, accommodations, and logistics.</li><li>Draft, review, and format reports, presentations, and business documents with a high degree of accuracy.</li><li>Maintain confidentiality and manage sensitive information with the utmost discretion.</li><li>Coordinate with internal departments and external stakeholders on behalf of the CEO.</li><li>Anticipate the CEO&rsquo;s requirements to ensure smooth operations and efficient workflow.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related discipline.</li><li>3&ndash;5 years of proven experience as an Executive Secretary, Executive Assistant, or in a senior administrative role supporting top-level management.</li><li>Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent written and verbal communication skills.</li><li>Exceptional organisational, multitasking, and time management capabilities.</li><li>High level of integrity, discretion, and professionalism.</li></ul>Job Types: Full-time, PermanentPay: AED5,000.00 - AED5,500.00 per month

Executive Secretary to CEO

Capital Line Contractting

Full job descriptionExecutive AssistantAbout the RoleWe are seeking a highly organized, detail-oriented, and proactive Executive Secretary to support CEO of his multi-sector business.Key Responsibilities1. Executive Support &amp; Administration<ul><li>Manage the CEO&rsquo;s daily schedule, appointments, travel arrangements, meetings, and communications.</li><li>Prepare, draft, and review emails, letters, presentations, and official correspondence.</li><li>Maintain a high level of confidentiality in all matters.</li><li>Coordinate with internal teams and external stakeholders to ensure seamless operations.</li><li>Handle personal and professional tasks to help streamline the CEO&rsquo;s day-to-day activities.</li></ul>2. Documentation &amp; Data Management<ul><li>Maintain accurate files, databases, and tracking systems for all business.</li><li>Prepare reminders, alerts, and follow-up lists for ongoing tasks, deadlines, renewals, and financial commitments.</li><li>Ensure all important documents, agreements, and contracts are properly stored and easily retrievable.</li></ul>4. Communication &amp; Coordination<ul><li>Act as the primary point of contact for the CEO, ensuring effective communication between departments and external partners.</li><li>Coordinate internal meetings, prepare agendas, take minutes, and track action items to completion.</li></ul>5. Travel, Logistics &amp; Event Management<ul><li>Manage end-to-end travel planning (tickets, visas, accommodations, itineraries).</li><li>Organize business meetings, conferences, and special events as required.</li><li>Handle logistics for both local and international engagements.</li></ul>6. Professional &amp; Personal Organization<ul><li>Assist in managing the CEO&rsquo;s personal commitments, schedules, and requirements.</li><li>Ensure flawless coordination between personal, family-related, and business tasks when needed.</li></ul>Required Skills &amp; Qualifications<ul><li>Experience: 5&ndash;10 years in Executive Assistant/Executive Secretary roles supporting C-level executives.</li><li>Education: Bachelor&rsquo;s degree preferred; certifications in administration or office management are an advantage.</li><li>Technical Skills:</li><li>Strong proficiency in MS Office (Excel, PowerPoint, Word), documentation tools, and digital organization systems.</li><li>Ability to prepare investment spreadsheets, performance summaries, and basic analytical reports.</li><li>Personal Skills:</li><li>Excellent communication (written/verbal) and interpersonal skills.</li><li>High degree of professionalism, confidentiality, and integrity.</li><li>Strong organizational skills with the ability to multitask and prioritize effectively.</li><li>Attention to detail and proactive problem-solving ability.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED5,000.00 per month

Executive Secretary to CEO(PREFERABLY ARABIC SPEAKING)

The Arts Club Dubai

<div><div>ABOUT US<div></div><div> 
The Arts Club Dubai is perfectly located in the heart of the DIFC, set over four floors and totaling 65,000 square feet, in the brand-new ICD Brookfield Place development designed by Foster + Partners. 
 
It is the first international outpost of the celebrated and historical private members&rsquo; club, established in 1863 in Mayfair, London. The Club&rsquo;s membership is a growing community of like-minded, diverse and dynamic people, all hailing from different cultures and sectors, from the region and further afield. 
 
A lifestyle for our members. 
 
The Club provides its members with a home away from home: a sanctuary for those seeking comfort, hospitality and elegance, with a level of quality, service and attention to detail that will leave them wanting for nothing.</div><div></div><div> 
The Arts Club Dubai unveils an amazing opportunity for a talented artisan to join our passionate and creative team. 
The Executive Assistant provides comprehensive, high-level administrative and organizational support to C-suite executives, including the CEO, CFO. Acting as a trusted partner, the Executive Assistant ensures the smooth management of executive operations, communications, and strategic priorities. This role is integral in optimizing executive productivity, facilitating seamless coordination across departments, and managing sensitive information with the utmost discretion, accuracy, and professionalism.
WHAT WILL YOU DO
Your main duties and responsibilities are:
Executive Support<ul>
<li>Provide dedicated administrative support to the CEO, CFO, including proactive calendar management, scheduling, and coordination of internal and external meetings.</li>
<li>Serve as the primary liaison and point of contact between executives, senior leadership, and key stakeholders.</li>
<li>Prepare, draft, and manage correspondence, reports, presentations, and briefing materials on behalf of the executive team.</li>
<li>Ensure the executives are well-prepared for meetings by compiling agendas, supporting documents, and post-meeting follow-up on action items.</li>
</ul>Operational Coordination<ul>
<li>Plan, organize, and manage complex domestic and international travel arrangements, including flights, accommodations, transportation, and detailed itineraries.</li>
<li>Maintain organized records of documents, contracts, and reports to ensure accuracy, confidentiality, and easy accessibility.</li><li>
Coordinate and support the planning of corporate events, off-site meetings, and internal functions for the executive office.</li>
<li>Oversee administrative processes such as expense reporting, attendance tracking, and procurement for the executive office.</li>
</ul>Project and Communication Management
<ul><li>Support the execution of strategic initiatives and special projects, conducting research and preparing reports or presentations as required.</li>
<li>Facilitate effective communication within the executive office and across departments, ensuring alignment and timely dissemination of information.</li>
<li>Maintain strict confidentiality and discretion in handling all business, personnel, and strategic matters.</li>
</ul><div>Additional Responsibilities</div><div></div><div> 
<ul>
<li>Demonstrate professionalism, integrity, and discretion at all times, representing the company&rsquo;s values and standards of excellence.</li>
<li>Maintain a high standard of personal appearance and conduct, serving as a role model within the organization.</li>
<li>Attend required meetings, briefings, and training sessions as directed by management.</li>
<li>Contribute to continuous improvement by proactively suggesting enhancements to processes, systems, and office efficiency.</li>
<li>Collaborate effectively with colleagues across departments to ensure seamless operations and exceptional service delivery.</li> 
</ul><div></div> 
<div>WHAT WE ARE LOOKING FOR</div></div></div><div></div><div> 
The successful candidate will have the following experience and skills:</div><div></div><div> 
<ul>
<li>Proven experience as an Executive Assistant, Personal Assistant, or in a similar high-level administrative role supporting C-suite executives.</li>
<li>Exceptional organizational, time management, and multitasking skills with the ability to manage competing priorities.</li>
<li>Strong written and verbal communication skills, with professional business correspondence etiquette.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with digital collaboration tools.</li>
<li>Demonstrated ability to exercise sound judgment, discretion, and confidentiality.</li>
<li>Experience in complex scheduling and international travel coordination.</li>
<li>Bachelor&rsquo;s degree preferred; equivalent experience may be considered.</li> 
</ul></div><div></div> 
<div>THE BENEFITS 
 
The Arts Club Dubai is offering a competitive and attractive remuneration and benefits package. 
</div></div>
INDBOH</div>

Executive Assistant to C-Suite Executives

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