marketing executive

project coordinator

sales coordinator

administrative assistant

event coordinator

executive coordinator

Magic, Inc

A fast-growing medical device company in Dubai is seeking an ERP Operations Coordinator for a remote freelance role. Responsibilities include managing Fishbowl ERP workflows, order processing, and providing executive support. The ideal candidate should have 3+ years of experience in operations or inventory management, along with advanced skills in Microsoft 365. This position offers $7 per hour, requiring a reliable internet connection and dedicated workspace.

Remote ERP Ops Lead: Fishbowl, Inventory & O2C

Aqovia

<div>
 📍
 
 Dubai (flexible, international travel required)
 
 
 
 🧭
 
 Reporting to: Group Chief Executive Officer
 
 
 
 
 About Aqovia
 
 
 
 Aqovia is a UK-based technology group operating at the intersection of AI, data, and bespoke software solutions. We invest in and support high-growth businesses across sectors including financial services, health, infrastructure, sustainability, education, and business intelligence, delivering meaningful impact across global markets.
 
 
 The Role
 
 
 We are seeking a highly organised, proactive Senior Executive Assistant / Chief of Staff to support our Group CEO. This is a high-visibility role at the centre of executive decision-making, ideal for someone who thrives in fast-paced, multicultural, and technology-driven environments.
 
 
 You will manage complex priorities, support strategic initiatives, and coordinate across multiple regions including the UK, Guinea, Pakistan, and Dubai.
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Manage complex CEO calendars and high-level meetings
 </li>
 <li>
 Prepare agendas, briefing notes, and track actions
 </li>
 <li>
 Act as primary point of contact for CEO communications
 </li>
 <li>
 Coordinate cross-regional activities with senior stakeholders
 </li>
 <li>
 Support strategic projects, governance, and process improvements
 </li>
 <li>
 Manage international travel and logistics
 </li>
 <li>
 Prepare executive-level presentations and reports
 
 
 </li>
 </ul>
 
 Experience &amp; Skills
 
 
 
 <ul>
 <li>
 Proven experience as a Senior Executive Assistant or Chief of Staff supporting senior executives in multinational organisations
 </li>
 <li>
 Previous experience within a technology-based business is highly desirable
 </li>
 <li>
 Fluent business level English is required, French, Arabic, or Urdu highly desirable
 </li>
 <li>
 Strong organisational, communication, and problem-solving skills
 </li>
 <li>
 Confident engaging with C-suite executives, investors, and government stakeholders
 </li>
 <li>
 Highly discreet, proactive, and comfortable working across time zones
 </li>
 <li>
 Strong proficiency with Google Workspace and collaboration tools
 
 
 </li>
 </ul>
 Why Join Aqovia?
 
 
 <ul>
 <li>
 Work directly with the Group CEO on high-impact, technology-led initiatives
 </li>
 <li>
 Exposure to global operations, executive leadership, and strategic decision-making
 </li>
 <li>
 Join a collaborative, forward-thinking, and purpose-driven organisation
 
 
 </li>
 </ul>
 Diversity &amp; Inclusion
 
 
 Aqovia is committed to building a diverse and inclusive workplace and welcomes applications from all backgrounds.
</div>

Senior Executive Assistant / Chief of Staff

ebsher 

Job descriptionHiring: Handover / Site Coordination Executive (Female Preferred)Salary: AED 10,000 / monthPackage: Visa, Medical insurance are NOT provided. Laptop, mobile phone &amp; data providedQty: 1Working Hours: 10 hours/day, 6 days/weekStart Date: Between 15 &ndash; 31 January 2026Contract: Minimum 3 months (extendable based on requirement)Work Location: JVC, DubaiRole Overview:<ul><li>Schedule and coordinate unit inspection appointments with clients</li><li>Conduct snagging &amp; de-snagging inspections with clients</li><li>Coordinate with developer, DCM, and contractor to close all issues</li><li>Follow up until resolution and obtain client handover signatures</li><li>Oversee unit and key handover</li><li>Track snagging and DLP issues and submit weekly reports</li></ul>Requirements:<ul><li>Female executive preferred, professional and presentable</li><li>2+ years experience in real estate handover / site coordination / customer service</li><li>Knowledge of snagging, de-snagging, handover &amp; DLP processes</li><li>Strong communication and coordination skills</li><li>Proficient in MS Excel &amp; reporting</li><li>Fluent in English (Arabic is a plus)</li></ul>Job Type: Contract Contract length: 3 monthsPay: AED10,000.00 per month

Handover / Site Coordination Executive

Unique Properties

<div>
 
 
 ABOUT THE ROLE
 
 
 
 Unique Properties is seeking a highly organized, proactive, and detail-oriented
 
 Executive Assistant / Personal Assistant (EA/PA)
 
 to provide comprehensive administrative, executive, and personal support to senior leadership. This role combines traditional executive assistance, sales administration, and personal assistance responsibilities, requiring discretion, efficiency, and strong coordination skills. Experience in the real estate industry is highly preferred.
 
 
 
 
 
 
 DUTIES &amp; RESPONSIBILITIES
 
 
 
 
 Executive &amp; Administrative Support
 
 
 <ul>
 <li>
 Provide full executive and personal assistance to the Chairman / Founder / Partner.
 </li>
 <li>
 Perform high-level secretarial and administrative duties for senior management.
 </li>
 <li>
 Fully manage calendars, meetings, and schedules, including appointments, events, and reminders.
 </li>
 <li>
 Coordinate internal and external meetings; book meeting rooms and arrange refreshments when required.
 </li>
 <li>
 Take minutes of meetings and ensure timely follow-ups where necessary.
 </li>
 <li>
 Manage internal and external correspondence on behalf of senior management.
 </li>
 <li>
 Draft, type, format, and edit reports, documents, presentations, and business correspondence.
 </li>
 <li>
 Liaise with internal departments and external stakeholders, answering calls and managing communication flow.
 </li>
 <li>
 Arrange travel, accommodation, and logistics for senior management.
 </li>
 <li>
 Maintain databases, records, filing systems, and confidential documents.
 </li>
 </ul>
 
 
 Sales Administration &amp; Real Estate Support
 
 
 <ul>
 <li>
 Coordinate with the Sales Team for preparation of standard real estate contracts and agreements, including:
 </li>
 <li>
 Form A, B, F, and I
 </li>
 <li>
 Memorandums of Understanding (MOU)
 </li>
 <li>
 Tenancy Contracts
 </li>
 <li>
 Rental Lease Agreements
 </li>
 <li>
 Channel Partner Agreements (PDF and online)
 </li>
 <li>
 Create customized agreements, contracts, and official business letters.
 </li>
 <li>
 Prepare real estate legal documents and perform full calculations when drafting MOUs.
 </li>
 <li>
 Check accuracy of orders, issue invoices, maintain sales records, and compile monthly sales reports.
 </li>
 <li>
 Monitor deadlines and issue notices to relevant parties as required.
 </li>
 <li>
 Manage reminders for tenancy contract renewals for agents and tenants.
 </li>
 <li>
 Liaise with developers to ensure Agency Agreements are current and valid.
 </li>
 <li>
 Prepare Commission Agreements and Channel Partner Agreements.
 </li>
 <li>
 Create necessary NOCs for online listings in coordination with the Listings Coordinator.
 </li>
 <li>
 Draft additional documentation for agents (Undertakings, Acknowledgements, etc.) and ensure timely execution.
 </li>
 </ul>
 
 
 Personal Assistance &amp; Private Affairs Management
 
 
 <ul>
 <li>
 Support the Chairman / Founder with personal administrative matters.
 </li>
 <li>
 Manage founder&rsquo;s personal property documentation and coordination.
 </li>
 <li>
 Handle family and self visa processing, including applications, renewals, cancellations, and follow-ups.
 </li>
 <li>
 Oversee documentation, filing, renewals, and compliance for personal and family-related matters.
 </li>
 <li>
 Manage personal calendar, appointments, and reminders.
 </li>
 <li>
 Assist with personal errands, correspondence, and coordination of personal matters as required.
 </li>
 <li>
 Ensure smooth coordination of family and personal schedules in alignment with professional commitments.
 </li>
 <li>
 Maintain strict confidentiality and discretion at all times.
 </li>
 </ul>
 
 
 
 
 
 REQUIREMENTS &amp; QUALIFICATIONS
 
 
 <ul>
 <li>
 Minimum
 
 2&ndash;3 years of experience
 
 in a similar EA/PA or Sales Administrator role within the
 
 real estate industry
 
 .
 </li>
 <li>
 Excellent written and verbal communication skills in
 
 English
 
 (mandatory).
 </li>
 <li>
 Strong understanding of
 
 RERA rules and regulations
 
 .
 </li>
 <li>
 Proven experience drafting real estate contracts and documentation (MOU, Form A, B, F, I, etc.) in PDF and online systems.
 </li>
 <li>
 Excellent working knowledge of
 
 MS Office Suite
 
 (Word, Excel), PDF software, and internet applications.
 </li>
 <li>
 Experience in
 
 off-plan sales
 
 is an advantage.
 </li>
 <li>
 Experience with
 
 CRM systems
 
 is highly desirable.
 </li>
 <li>
 Valid
 
 UAE driving license
 
 .
 </li>
 <li>
 Strong analytical, organizational, and multitasking skills.
 </li>
 <li>
 Ability to meet strict deadlines and handle multiple priorities.
 </li>
 <li>
 Highly organized, disciplined, self-sufficient, and proactive.
 </li>
 <li>
 Strong sense of professionalism, confidentiality, and discretion.
 </li>
 <li>
 Eager to learn with a positive and team-oriented mindset.
 </li>
 </ul>
</div>

Executive Assistant / Personal Assistant (EA/PA)

Zolo Real Estate LLC

Job Title: Construction ManagerReports To: Project CoordinatorEmployment Type: Full TimeWork Location: Garowe, Puntland, SomaliaRole Overview: The Construction Manager will serve as the senior engineering authority within Horn Ridge, responsible for the overall leadership, planning, and delivery of all construction activities across civil, structural, architectural, and infrastructure domains. This role demands a highly accomplished professional with extensive international and cross-sector experience, capable of steering multidisciplinary teams and overseeing the execution of large-scale developments, including specialized real estate, hospitality, and retail projects. Reporting directly to the Project Coordinator, the Construction Manager will provide strategic direction, ensure full alignment between design, engineering, and site operations, and drive the successful completion of complex projects to international standards of safety, quality, and efficiency.Key Responsibilities: Project Leadership &amp; Management <ul><li>Lead and manage the full construction function, including civil, structural, and MEP teams, site engineers, supervisors, infrastructure teams, and surveyors.</li><li>Plan, coordinate, and execute all phases of construction in alignment with scope, project timelines, and budgets.</li><li>Liaise closely with consultants, contractors, and subcontractors to ensure technical and logistical coherence across all works.</li><li>Oversee the mobilization, supervision, and performance management of site personnel and subcontractors.</li><li>Implement and monitor health, safety, and environmental compliance in all project stages.</li></ul>Technical &amp; Engineering Oversight:<ul><li>Review and validate civil, structural, and MEP drawings, shop drawings, and specifications.</li><li>Ensure technical soundness and compliance with engineering standards, codes, and quality benchmarks.</li><li>Oversee, coordinate, and provide strategic supervision across all active projects.</li><li>Coordinate with design and engineering teams to resolve design discrepancies or site issues promptly.</li><li>Utilize engineering software such as AutoCAD, Revit, ETABS, and Primavera for design interpretation, planning, and monitoring.</li></ul>Quality, Cost, and Schedule Control:<ul><li>Establish and monitor project KPIs including cost, schedule, and quality metrics.</li><li>Conduct regular site inspections and progress meetings to identify and mitigate risks.</li><li>Review construction progress reports, site logs, and quality assurance documentation.</li><li>Manage change orders, value engineering proposals, and variation claims.</li></ul>Procurement &amp; Logistics Management: <ul><li>Oversee material procurement, logistics, and resource allocation for multiple concurrent projects.</li><li>Ensure proper coordination between suppliers, logistics teams, and site engineers to maintain smooth workflow.</li><li>Review and approve material submittals, procurement schedules, and vendor performance.</li></ul>Stakeholder Coordination:<ul><li>Act as the primary point of contact between construction operations and the Project Coordinator.</li><li>Liaise with local authorities, consultants, and stakeholders to ensure regulatory compliance.</li><li>Provide regular status updates, progress reports, and technical input to the executive management team.</li></ul>Qualifications &amp; Experience:<ul><li>Bachelor&rsquo;s degree in civil engineering or Structural Engineering.</li><li>Master&rsquo;s degree or postgraduate diploma in Construction Management (preferred).</li><li>Minimum 20 years of progressive experience in construction and engineering, with at least 10 years in senior management.</li><li>PMP Certification is preferred.</li><li>Proven experience delivering large-scale, mixed-use, or infrastructure projects</li><li>Demonstrated leadership in both civil works and infrastructure development.</li><li>Proficiency in engineering, design and project management software: AutoCAD, Revit, ETABS, Primavera (or MS Project).</li><li>Highly proficient in Microsoft Word, Excel, PowerPoint, and related reporting and presentation tools.</li><li>Solid understanding of construction methodologies, material science, and project delivery systems.</li><li>Ability to analyze complex civil, structural, and MEP layouts and translate them into practical construction execution plans.</li><li>Strong proficiency in interpreting and analyzing Bills of Quantities (BOQs), with demonstrated ability to break down, monitor, and control project costs, track financial performance,</li><li>Strong financial and contractual acumen, including familiarity with FIDIC or equivalent standards.</li></ul>Core Competencies: <ul><li>Strategic leadership and people management skills.</li><li>Strong analytical and decision-making capabilities under pressure.</li><li>Excellent communication and stakeholder negotiation abilities.</li><li>Organizational and multitasking skills to manage simultaneous complex projects.</li><li>Adaptability to work in diverse cultural and operational environments.</li><li>Ethical, transparent, and safety-conscious management style.</li><li>High level of technical literacy and attention to detail.</li></ul>Job Type: Full-time

Construction Manager

Dollar Car Rental - AAA Group

Role Overview: The Rental Executive is responsible for delivering a high standard of customer service while managing end-to-end vehicle rental transactions. The role involves identifying customer needs using company-approved sales and service techniques, offering suitable rental products and optional services, and ensuring all rental and return documentation is completed accurately. The Rental Executive plays a key role in ensuring a smooth customer experience, maintaining compliance with company policies, supporting fleet coordination, and handling financial documentation such as petty cash and fuel slips.Key Responsibilities: <ul><li>Use company-approved sales and service techniques when determining customer needs.</li></ul><ul><li>Offer optional products to meet customer wants and needs.</li></ul><ul><li>Prepare all rental and return documents accurately and completely.</li></ul><ul><li>Qualify each customer in accordance with company rental requirement guidelines.</li></ul><ul><li>Provide customers with assistance such as directions, maps, local area information, and appropriate service details.</li></ul><ul><li>Review rental parameters with all customers to ensure a clear understanding of rates and service charges.</li></ul><ul><li>Ensure the return date and time on the rental agreement are accurate.</li></ul><ul><li>Review all charges with the customer at the time of vehicle return.</li></ul><ul><li>Prepare the Rental Agreement folder with all required information.</li></ul><ul><li>Answer incoming calls promptly and assist customers in a friendly and professional manner.</li></ul><ul><li>Assist customers by effectively resolving all customer service issues.</li></ul><ul><li>Coordinate and assist customers within the queue to minimize wait times and ensure efficient service delivery.</li></ul><ul><li>Prepare daily key reports and car requirement updates for each location in coordination with the Fleet Coordinator.</li></ul><ul><li>Ensure petty cash claims and fuel slips are maintained accurately and submitted on a regular basis.</li></ul><ul><li>Conduct regular follow-ups on overdue accounts, ensuring outstanding amounts are communicated to customers and collected accordingly.</li></ul><ul><li>Perform additional duties as assigned or assumed on personal initiative.</li></ul>Skills and Qualifications: <ul><li>Minimum 1&ndash;2 years of experience in customer service, car rental, hospitality, or a related service industry</li></ul><ul><li>Strong customer service and sales skills, with the ability to upsell rental products and optional services</li></ul><ul><li>Good verbal and written communication skills</li></ul><ul><li>High attention to detail and accuracy in documentation and cash handling</li></ul><ul><li>Ability to resolve customer issues effectively in a fast-paced environment</li></ul><ul><li>Good organizational and time-management skills with the ability to manage multiple customers</li></ul><ul><li>Basic computer proficiency and familiarity with rental or reservation systems</li></ul><ul><li>Ability to work collaboratively with internal teams, including fleet coordination</li></ul><ul><li>Valid driving license is an advantage</li></ul>Job Types: Full-time, FresherPay: AED3,500.00 - AED4,000.00 per month

Rental Executive

NFT Talent

Overview The Role ICB Labs is a dynamic blockchain ecosystem integrating NFTs, DeFi, and metaverse technologies to revolutionize how businesses and individuals interact with the digital world. ICB Labs is more than just a blockchain company it is a visionary hub where traditional industries seamlessly connect with Web3 technologies. We believe in the power of decentralization to foster innovation, transparency, and financial inclusivity. Our ecosystem is designed to empower users with accessible, efficient, and future-ready blockchain solutions. Responsibilities <ul><li>Manage and maintain the CTO's calendar, appointments and meetings</li><li>Prepare meeting agendas, take minutes, and follow up on action items</li><li>Act as a liaison between the CTO and internal / external stakeholders</li><li>Handle confidential and sensitive information with discretion</li><li>Assist in the preparation of presentations, reports, and technical documentation</li><li>Organize and prioritize incoming emails, messages, and meeting requests</li><li>Coordinate logistics for conferences, speaking engagements, and offsite meetings</li><li>Track deadlines and assist in task / project follow-ups on behalf of the CTO</li><li>Perform general administrative duties including document management and filing</li><li>Requirements</li></ul> Qualifications <ul><li>Proven experience as an executive or personal assistant (preferably for senior leadership or technical roles)</li><li>Excellent organizational and multitasking abilities</li><li>Strong written and verbal communication skills</li><li>Tech-savvy, with working knowledge of tools like Google Workspace, Microsoft Office, Slack, Notion, Zoom, etc.</li><li>High level of discretion, integrity, and professionalism</li><li>Ability to manage time effectively in a fast-paced and evolving environment</li><li>Proactive mindset with strong attention to detail</li><li>Comfortable working across different time zones (if required)</li></ul> About the company The premier marketplace for NFTs, where art, technology, and community converge to create a new era of digital ownership. Together, let's embark on a journey to discover, collect, and create the talents of the NFT universe.

Personal Assistant to Project Manager

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