sales coordinator

executive assistant

hr executive

office administrator

project coordinator

executive coordinator

Aban Investment

<div>
 
 Company Description
 
 
 
 Over the many years of its pursuit for investment diversification, the Ghobash Group has capitalized on opportunities in sectors with encouraging growth potential by either buying out established operating companies or founding new businesses to extend value into those markets. As the portfolio of these fully, or majority-owned operating companies grew and became more diversified, the Group established
 
 ABAN INVESTMENT
 
 in 2008 to administer and facilitate its smooth operation. Each operating company general manager reports into the CEO of Aban Investment and as such it is an actively managed portfolio of companies.
 
 
 ABAN Investment currently has stakes in Technology, Oil &amp; Gas, Pharmaceuticals, Industrial Chemicals and Supplies, Hospitality, Healthcare, and Consumer Services. It is committed to building high-value businesses, from start-ups and early stage ventures to mergers and acquisitions for more mature businesses.
 
 
 
 Job Description
 
 
 
 We are looking for a motivated and detail-oriented Internal Communications Executive Coordinator to join our team. In this role, you will help plan and deliver communication initiatives that keep our employees informed, engaged, and inspired. You&rsquo;ll have a flair for effective networking and work closely with different teams and leaders to extract accurate briefs and requirements which ensure that messages are clear and consistent, while supporting projects that strengthen our positive and inclusive workplace culture. This is a great opportunity for someone with strong organizational and project management skills who is eager to learn and grow in the field of internal communications.
 
 
 
 1 Year of Experience in Internal Communication. Experience with CSR activations is preferred.
 
 
 
 
 Duties and Responsibilities:
 
 
 
 <ul>
 <li>
 Support the development and execution of a comprehensive internal communication strategy that aligns with the company's values, objectives and goals.
 </li>
 <li>
 Create and distribute regular communication materials such as newsletters, memos, and internal announcements to inform employees about company news, events and initiatives.
 </li>
 <li>
 Manage the company's intranet site, ensuring that it is up-to-date, engaging and informative for employees.
 </li>
 <li>
 Partner with HR to develop and implement effective employee engagement and recognition programs.
 </li>
 <li>
 Coordinate with senior leaders and other departments to ensure messaging is consistent across the organization.
 </li>
 <li>
 Plan and execute company-wide events, including town halls, corporate meetings, CSR initiatives and employee engagement activities.
 </li>
 <li>
 Identify opportunities to improve communication channels and make recommendations to enhance the employee experience.
 </li>
 <li>
 Monitor and analyse feedback from employees to assess the effectiveness of communication efforts and make improvements as necessary.
 
 
 </li>
 </ul>
 
 Accountabilities:
 
 
 
 <ul>
 <li>
 Ensure cost-effective execution of internal communication initiatives.
 </li>
 <li>
 Manage allocated communication budgets for employee engagement events.
 </li>
 <li>
 Increase employee engagement through effective communication.
 </li>
 <li>
 Maintain timely and accurate flow of company information.
 </li>
 <li>
 Enhance employee experience by improving communication channels.
 
 
 </li>
 </ul>
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Communications, Marketing, Journalism, Public Relations, or related field
 </li>
 <li>
 Master&rsquo;s degree in Communications, Media, or related specialization
 
 
 </li>
 </ul>
 Additional Information
 
 
 
 Experience:
 
 
 
 <ul>
 <li>
 Minimum: 1 year in internal communication
 </li>
 <li>
 Desired: 2 to 3 years in internal communication, with CSR exposure
 
 
 </li>
 </ul>
 
 Skills &amp; Abilities:
 
 
 
 <ul>
 <li>
 Strong written and verbal communication skills; Proficiency in MS Office and intranet tools; Project management skills; Stakeholder coordination
 </li>
 <li>
 Graphic design or content creation tools (e.g., Canva, Photoshop), Event management skills, Data analysis of communication effectiveness
 </li>
 </ul>
</div>

Internal Communications Coordinator

Emirates Global Aluminium (EGA)

<div>
 
 We are seeking a highly capable Executive Assistant to provide top-level support to a Senior Leadership Team. The ideal candidate will be a dynamic, proactive professional of the highest caliber, with strong organizational and interpersonal skills. This individual will play a critical role in ensuring the smooth operation of the executive&rsquo;s office by managing schedules, handling correspondence, and preparing for high-level meetings.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 Manage the executive&rsquo;s calendar and ensure efficient scheduling of meetings and appointments.
 
 
 Respond to emails and handle document requests on behalf of the executive.
 
 
 Prepare presentations, draft documents, and organize meeting materials.
 
 
 Coordinate logistics and assist in executive meeting preparations.
 
 
 Foster effective communication with key internal and external stakeholders.
 
 
 
 
 
 
 Required Qualifications:
 
 
 
 Bachelor&rsquo;s degree or equivalent professional experience.
 
 
 Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 
 
 Demonstrated experience in managing complex priorities, administrative coordination, and logistics.
 
 
 Highly organized, detail-oriented, and capable of multitasking with strong follow-up skills.
 
</div>

Executive Assistant - UAEN | Dubai

manal ajaj

Are you highly organized, detail-oriented, and love working in a fast-paced, creative environment?A high-end fashion design boutique in Dubai is hiring a trustworthy, efficient Executive Assistant to work directly with the boutique owner and designer.Key Responsibilities:<ul><li>Organize schedules, meetings, and team coordination</li><li>Monitor sales and staff reports</li><li>Handle email communication and supplier follow-ups</li><li>Take meeting notes and generate weekly reports</li><li>Act as a bridge between management and team</li><li>Support the designer by managing administrative and operational tasks</li></ul>Requirements:<ul><li>Previous experience as an Executive Assistant, Admin Coordinator, or Office Manager</li><li>Excellent organization and multitasking skills</li><li>Strong communication in English (Arabic is a plus)</li><li>Professional, discreet, and reliable</li><li>Interest in fashion is a plus (experience in fashion is a bonus)</li><li>Comfortable working in a dynamic and elegant boutique setting</li></ul>What We Offer:<ul><li>A respectful, stylish, and growth-focused work environment</li><li>Full-time or part-time flexibility</li><li>Direct mentorship from a successful fashion entrepreneur</li><li>Opportunity to grow into an operations/management role</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per month

Executive Administrative Assistant – Luxury Fashion Boutique

Progressive

<div>
 
 
 Admin &amp; Sales Coordinator
 
 
 
 Based in JAFZA, Jebel Ali, Dubai
 
 
 Candidates must be immediately available to join and already based in Dubai - UAE
 
 
 Pay: AED 8K to 10K per month + Medical Insurance for self + Annual Flight ticket return
 
 
 Company:
 
 
 A small family owned, international engineering manufacturing business based in Jebel Ali and are looking for an experienced, hands on Admin and Sales Coordinator to join their small team.
 
 
 Working Hours:
 
 
 5 days per week, 8am to 5pm. Monday to Friday.
 
 
 You will need to arrange your own transportation to Jebel Ali.
 
 
 Required Profile:
 
 
 15+ years experience in office administration and secretarial work
 
 
 Must not be a job hopper - we are only looking for candidates who have spent at least 5+ years with their companies, not short term moves between jobs.
 
 
 Must have Oil and Gas or Engineering and industrial company experience
 
 
 Must have hands on experience in preparing quotations.
 
 
 Fluent in English.
 
 
 UAE work experience is a must. Ideally former work experience in Jebel Ali for an oil and gas or industrial engineering manufacturing company.
 
 
 To find out more about Progressive Recruitment, please visit
 
 
 www.progressiverecruitment.com
 
 
 
 
 
 
 
 
 
 
 Award winner of:
 
 
 
 
 
 
 
 KSA Recruitment Company of the Year, Best Executive Search Firm of the Year by TALint Recruitment Awards 2019/2020 | Best Engineering Recruitment Firm of the Year by Recruitment International Awards 2018
 
 
 
</div>

Admin & Sales Coordinator

IMPERIUM GROUP

<div>
 
 Imperium Group is seeking a highly professional and discreet
 
 Executive Assistant
 
 to provide direct support to the Managing Director. The ideal candidate will handle a broad range of administrative and executive-level responsibilities, ensuring that the Managing Director&rsquo;s time is optimized, communications are efficiently managed, and strategic priorities are executed seamlessly. This role requires exceptional organizational skills, strong communication abilities, and absolute confidentiality.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide comprehensive administrative and executive support to the Managing Director, ensuring all tasks are handled efficiently and professionally.
 </li>
 <li>
 Manage the Managing Director&rsquo;s calendar, appointments, travel arrangements, and meeting logistics with precision and confidentiality.
 </li>
 <li>
 Prepare and organize documents, correspondence, reports, and high-level presentations.
 </li>
 <li>
 Screen, prioritize, and respond to emails, calls, and correspondence on behalf of the Managing Director.
 </li>
 <li>
 Coordinate internal and external meetings, including agenda preparation, documentation, and accurate minute-taking with timely follow-up on action items.
 </li>
 <li>
 Maintain strict confidentiality in handling sensitive corporate, financial, and personnel information.
 </li>
 <li>
 Serve as a liaison between the Managing Director and internal teams, clients, and business partners, ensuring smooth communication and follow-up on directives.
 </li>
 <li>
 Track ongoing projects, deadlines, and deliverables, ensuring timely execution and reporting.
 </li>
 <li>
 Support the Managing Director in strategic initiatives, research, and preparation of executive summaries or briefing materials.
 </li>
 <li>
 Handle ad hoc assignments and confidential projects with professionalism and discretion.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Business Administration, Management, or a related field.
 </li>
 <li>
 Minimum 5 years of experience as an Executive Assistant supporting C-level executives, preferably within the construction, design, or corporate sectors in the UAE.
 </li>
 <li>
 Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and professional communication tools.
 </li>
 <li>
 Excellent organizational, multitasking, and prioritization skills with strong attention to detail.
 </li>
 <li>
 Proven ability to maintain confidentiality and handle sensitive information with integrity.
 </li>
 <li>
 Professional demeanor, strong interpersonal skills, and the ability to work with senior stakeholders.
 </li>
 </ul>
 
 
 
</div>

Executive Assistant

Real Estate Company - Dubai

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our CEO in day-to-day operations and strategic initiatives. The ideal candidate will have a strong background in executive support, excellent command of Excel and reporting, and the ability to manage multiple priorities in a fast-paced real estate environment. Prior experience in coordinating with developers, handling executive travel, and managing meetings and calendars is essential.Key Responsibilities:Executive Support:<ul><li>Act as a trusted point of contact between the CEO and internal/external stakeholders.</li><li>Manage the CEO&rsquo;s calendar including scheduling, rescheduling, and prioritizing meetings.</li><li>Prepare, format, and maintain reports, presentations, and dashboards using MS Excel and other tools.</li><li>Take ownership of preparing accurate and timely Minutes of Meetings (MoMs) and follow up on action items.</li></ul>Travel &amp; Logistics:<ul><li>Plan and manage domestic and international travel arrangements for the CEO and Sales staff (flights, hotels, transport, itineraries).</li><li>Ensure all travel plans align with company policies and budgets.</li><li>Maintain travel documentation, expense reports, and reimbursement records.</li></ul>Meeting &amp; Communication Coordination:<ul><li>Schedule and coordinate internal and external meetings, including with developers, investors, and partners.</li><li>Ensure all meeting materials are prepared and shared in advance.</li><li>Act as a liaison with real estate developers to schedule meetings and facilitate communication on behalf of the CEO.</li></ul>Operational &amp; Administrative Tasks:<ul><li>Assist in preparation of business reports, market research, and executive summaries.</li><li>Maintain confidentiality of highly sensitive information.</li><li>Support in project management and cross-functional coordination as needed.</li><li>Assist in managing the CEO&rsquo;s inbox and communication, prioritizing and drafting responses where appropriate.</li></ul>Requirements:<ul><li>Experience: 3&ndash;5 years of experience as an Executive Assistant, preferably in the real estate or related industry.</li><li>Skills:</li><li>Proficient in Microsoft Excel (pivot tables, charts, data analysis).</li><li>Strong reporting and documentation skills.</li><li>Excellent written and verbal communication.</li><li>Calendar management using tools like Google Calendar or Outlook.</li><li>Experience handling confidential information with discretion.</li><li>Other:</li><li>Ability to multitask and manage time efficiently.</li><li>Strong interpersonal skills and ability to interact with high-level executives and stakeholders.</li><li>Problem-solving mindset and a proactive approach to work.</li></ul>Job Type: Full-timePay: From AED7,000.00 per monthExperience:<ul><li>real estate industry: 4 years (Required)</li></ul>

Executive Assistant to the CEO

Bab Al Shams Desert Resort

<div></div><div><div>Coordinator, Human Resources 
(17513)</div> 
<div></div>
<div>Rare Finds is a diverse collection of resorts celebrating the individuality and unique identity of a destination, with a distinct ability to captivate the imagination, and bring to the forefront the essence of a place.</div>
<div>Authentic and captivating, Bab Al Shams Desert Resort is a truly magical destination, where expertly curated itineraries and bespoke entertainment are the beating heart of our legendary desert-based destination. Part of our unique Rare Finds collection, the essence of Bab Al Shams joins our guests together to discover the most soulful experiences and humbling journeys, set against Dubai&rsquo;s endless dunes and rich culture.</div> 
<div></div>
<div>
About The Role</div>
<div>
The HR Coordinator is responsible for managing the HR reception desk and serving as the first point of contact for colleagues, ensuring queries are handled courteously and directed appropriately. This role provides administrative support to staff, maintains internal communication channels, and assists in onboarding activities to ensure a smooth new-joiner experience. The HR Coordinator is also responsible for ensuring HR office equipment is functioning efficiently, maintaining accurate employee files and records, and supporting the recruitment process through SuccessFactors by posting vacancies, monitoring applications, and adhering to the defined recruitment procedures.</div>
<div>
Key Duties and Responsibilities</div>
<ul><li>Provides administrative support to colleagues for issuance of letters for various requirements, e.g., Bank letters, letters for applying for a driving license, letters for internet and TV connection, letters to the various consulates for visa travel etc.</li><li>Updates the noticeboards for internal vacancies, training schedules, transport schedules, monthly clinic schedules, new joiner posters, internal announcements, and memos etc.</li><li>Administers and assists the Human Resources Executive on the onboarding activities and induction plans for colleagues to ensure the arrival process is efficient and welcoming.</li><li>Ensures the equipment in the Human Resources Office is properly maintained to ensure maximum productivity, and the ink cartridges are ordered and readily available. Also, order the weekly stationery supplies for the department in Iscala.</li><li>Prepares Purchase Requisitions and follows up with the purchase department for timely delivery of stationery ordered, and invoices are handed to the receiving department for arranging payment.</li><li>Assists the Human Resources Executive with the monthly payroll, leave requests, lieu days accruals etc., as and when required.</li><li>Liaises with the Government Relations Manager in administering the OHC medical renewals well ahead of time to ensure no fines are being imposed for non-compliance of the OHC medical cards for all food, linen, and guest contact handlers.</li><li>Ensures the departmental coordinators / HODs are informed regarding the OHC medical schedule for the colleagues, and transport is arranged for colleagues&rsquo; attendance and back.</li><li>After the OHC cards are received, copies of it are to be made and updated on the generic folder, and also provided to the respective departmental coordinators to be kept updated in their files for HACCP and Dubai Municipality audits.</li><li>Assists the Government Relations Manager with the update of the visa and passport expiry to have it renewed well ahead of time.</li><li>Performs any other duties that may be reasonably required.</li><li>Assists in organizing HR events and activities.</li><li>Meeting Room booking- New Joiners if required</li><li>To perform other duties that management may from time to time reasonably require.</li><li>Assists Recruitment in charge of updating Job Descriptions</li><li>Managing the office</li></ul>
<div>
Experience &amp; Educational Requirements</div>
<ul><li>Higher Degree, preferably in Hotel &amp; Hospitality Management, or Diploma in Human Resources.</li><li>Minimum 2 years&rsquo; experience in an administrative or coordinator role, ideally within the HR department of a 5-star hotel.</li><li>Proficient in SuccessFactors and familiar with HR systems.</li><li>Strong computer literacy in Microsoft Office applications (Word, Excel, PowerPoint) and Canva.</li><li>Well-organized, disciplined, and dependable with strong attention to detail.</li><li>Friendly, approachable, and able to build positive working relationships.</li><li>Ability to work effectively under pressure and meet deadlines.</li><li>Excellent written and spoken English communication skills.</li><li>Professional telephone etiquette and strong interpersonal skills.</li><li>Demonstrates accountability and a proactive approach to personal performance.</li></ul> 
<div></div>
<div>Join a team that is warm,caring, connected and empowered to create truly unique experiences. We believe in making our guests happy beyond anything they have ever imagined. We wow them at every turn and create memories that will last a lifetime. You will be at the heart of this vision, to constantly innovate to deliver Amazing Experiences and Everlasting Memories.</div></div>

Coordinator, Human Resources

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