sales coordinator

marketing coordinator

project coordinator

executive assistant

event coordinator

executive coordinator

Keolis

<div><div>To provide high-level executive, analytical, and operational coordination support to KMHI&rsquo;s Engineering &amp; Maintenance Directorate, ensuring effective planning, communication, governance, and execution of directorate-wide initiatives. The role supports strategic decision-making, oversees cross-functional alignment, facilitates reporting and performance tracking, and ensures efficient administrative operations across Dubai Metro and Dubai Tram maintenance activities.</div><div></div><div><b><br>
K</b><b>ey RESPONSIBILITIES</b></div><br>
<div><b>
</b></div><div><b>Strategic</b></div><br>
<div></div>
<ul>
<li>Support the Director in developing, reviewing, and monitoring engineering and maintenance strategic plans, KPIs, and performance dashboards.</li>
<li>Coordinate the preparation of executive briefs, board papers, business cases, and strategy presentations.</li>
<li>Conduct research and data analysis to support policy, planning, and long-term asset management decisions.</li>
<li>Track progress of strategic initiatives and raise flags for risks, delays, or resource gaps.</li>
<li>Ensure alignment of directorate priorities with regulatory requirements, concession agreements, and RTA strategic objectives.</li></ul><br>
<div></div>
<div>
 <b>Financial
</b></div><ul><li>Support preparation of annual budgets, forecasts, and financial performance reports.</li>
<li>Coordinate cost-control initiatives and track OPEX and CAPEX utilisation.</li>
<li>Review financial submissions from engineering units for accuracy, justification, and compliance with financial guidelines.</li>
<li>Assist in monitoring multi-year maintenance contracts, procurement requests, and expenditure approvals to ensure alignment with budget provisions.</li></ul><br>
<div></div>
<div><b>
Stakeholder / Customer</b></div><br>
<div></div>
<ul>
<li>Facilitate effective communication and information flow between internal departments and the RTA, operator/contractor teams, consultants, and external regulatory bodies.</li>
<li>Prepare correspondence, responses, and meeting briefs for high-level stakeholders.</li>
<li>Manage the directorate&rsquo;s customer and stakeholder feedback channels and ensure timely closure of issues, escalations, and commitments.</li>
<li>Represent the directorate in certain committees, workshops, and stakeholder meetings when delegated.</li></ul><br>
<div></div>
<div><b>
Operational</b></div>
<ul>
<li>Coordinate and track the completion of operational plans, maintenance programs, audits, and compliance activities across Metro and Tram networks.</li>
<li>Prepare consolidated reports, dashboards, and summaries for director-level reviews and executive management.</li>
<li>Support incident reporting, post-incident reviews, and follow-up actions on engineering and maintenance findings.</li>
<li>Oversee document control, ensuring all directives, policies, standards, and procedures are updated and circulated.</li>
<li>Manage the director&rsquo;s calendar, travel arrangements, meeting schedules, and action logs to ensure timely follow-up and closure.</li>
</ul>
<p><b>DIMENSIONS
</b></p><ul><li>Direct Reports: None (may oversee temporary staff or coordinators)</li>
<li>Financial Oversight: Supports budget monitoring for multimillion-dirham OPEX/CAPEX engineering programs.</li>
<li>Scope: All engineering and maintenance functions across Dubai Metro and Tram systems, including rolling stock, signalling, power, track, stations, depots, civil assets, and systems engineering.</li>
<li>Decision Authority: Makes procedural and coordination decisions; escalates strategic or financial decisions to the Director.</li></ul><br>
<div></div>
<div><b>
 key COMPETENCIES</b></div><br>
<div></div>
<div><b>
</b><b> Technical Competencies</b></div><br>
<div></div>
<ul>
<li>Understanding of railway engineering, asset management, and maintenance practices.</li>
<li>Strong analytical and reporting capabilities (Power BI, Excel, data interpretation).</li>
<li>Knowledge of project management and contract administration fundamentals.</li>
<li>Familiarity with rail safety, compliance, and operational frameworks.</li></ul><br>
<div></div>
<div><b>
</b><b> Behavioural Competencies</b></div>
<ul>
<li>Strong communication skills (written and verbal).</li>
<li>High attention to detail, accuracy, and organisation.</li>
<li>Problem-solving and critical-thinking ability.</li>
<li>Stakeholder management and negotiation skills.</li>
<li>Integrity, confidentiality, and discretion.</li>
<li>Proactive, adaptable, and capable of working with minimal supervision.</li></ul><br>
<p></p>
<div><b>
Minimum qualifications</b></div><br>
<div>
</div><div><div><div><div><p><b>Min.</b></p></div><div><br>
<p><b>
Required</b></p></div><div><br>
<p><b>
Desirable</b></p></div></div><div><br>
<div>
<p><b>Education</b></p></div><div><br>
<p>
Diploma or bachelor&rsquo;s degree in business administration, Management, or an engineering field.</p></div></div><p></p><div><br>
<div>
<p><b>Experience</b></p></div><br>
<div>
<ul><li>2 years of experience in a Support Manager administrative management, project support, or engineering support roles (railway/transport industry preferred).</li>
<li>Experience with complex technical environments, asset-heavy industries, or public transportation authorities is an advantage.</li></ul></div><div><p><br>
</p></div></div><br>
<div><div><p><b>Skills / Training</b></p></div><div><br>
<p>
Proficiency in MS Office, project management tools, and reporting dashboards.</p></div></div></div></div></div><p></p>

Executive Coordinator

Sheraton Grand Hotel, Dubai

<div>
 <p>
  <strong>
   HUMAN RESOURCES VISION
  </strong>
 </p>
 <p>
  We will strive to create and maintain a community of winning talent which feels valued and lives the connection to the brand in whatever we do. We will provide the freedom and support where individuals can demonstrate their skills and abilities; grow and reach their potential in a performance reward driven environment. We will embrace diversity and inclusion and will act honest and ethical in everything we do; aspiring to be the employer of choice.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   POSITION PURPOSE
  </strong>
 </p>
 <p>
  Oversee the day-to-day operations and administration of the Executive Office of the General Manager with professionalism and courtesy. Maintain the highest standards of administrative support for the General Manager.
 </p>
 <p>
  Take on the responsibility of managing the arrival, departure, and stay of Marriott Bonvoy VIP Guests.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   ESSENTIAL FUNCTIONS
  </strong>
 </p>
 <p>
  Executive administration support involves the following responsibilities:
 </p>
 <ul>
  <li>
   Skillfully prepare letters and correspondences, ensuring precision and professionalism.
  </li>
  <li>
   Efficiently manage the intake and dissemination of all incoming emails.
  </li>
  <li>
   Serve as the point of contact for the General Manager's telephone calls, adeptly redirecting as necessary.
  </li>
  <li>
   Maintain a meticulously organized diary and appointments system to uphold commitment to appointments, attendance at meetings, and meeting deadlines.
  </li>
  <li>
   Establish and uphold an accurate and efficient system, ensuring timely and secure follow-ups and traces, including the meticulous logging of received cheques.
  </li>
  <li>
   Serve as the primary liaison for owners' requests, effectively coordinating with the personal assistant of the Owning office to ensure seamless communication and efficient execution of their requirements.
  </li>
  <li>
   Oversee the comprehensive distribution of Christmas and Birthday cards to VIP guest &amp; Executive team, managing the entire process from preparation to post.
  </li>
  <li>
   Professionally handle and respond to guest complaint letters with a focus on swift resolution.
  </li>
  <li>
   Execute the preparation of various documents, including gift vouchers, prizes, donations, guest cards, letters of thanks, and reports as required.
  </li>
  <li>
   Proactively engage in the ongoing development of processes and methods to enhance the service and efficiency of all facets of the role.
  </li>
  <li>
   Skillfully manage travel arrangements and accommodation logistics when required.
  </li>
  <li>
   Record, type, and efficiently distribute minutes of meetings, ensuring accuracy and clarity.
  </li>
  <li>
   Take charge of the preparation of VIP and complimentary forms to streamline processes.
  </li>
  <li>
   Engage with guests, including VIPs, and address any previous complaints with a proactive and customer-centric approach.
  </li>
  <li>
   Foster external relationships within the community to strengthen organizational ties and presence.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   SPECIFIC JOB KNOWLEDGE, SKILLS AND ABILITIES
  </strong>
 </p>
 <ul>
  <li>
   Uphold strict confidentiality concerning guest, associates and General Manager&rsquo;s matters at all times.
  </li>
  <li>
   Project a highly professional image, characterized by impeccable appearance, demeanor, and conduct.
  </li>
  <li>
   Demonstrate meticulous attention to detail, ensuring the accuracy of content, spelling, and grammar in written correspondence.
  </li>
  <li>
   Exhibit outstanding interpersonal and communication skills, with an ability to seamlessly integrate into all organizational levels.
  </li>
  <li>
   Possess exceptional telephone etiquette, ensuring a polished and professional manner.
  </li>
  <li>
   Showcase elevated organizational skills and efficiency in managing tasks.
  </li>
  <li>
   Demonstrate excellence in customer service, prioritizing guest satisfaction and positive interactions.
  </li>
  <li>
   Thrive in a high-pressure environment, both as a collaborative team member and when working independently.
  </li>
  <li>
   Display proactive and innovative qualities, contributing to the continuous improvement and advancement of processes.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   QUALIFICATION STANDARDS
  </strong>
 </p>
 <p>
  We do expect that you do have the experiences/ behaviors below. You:
 </p>
 <ul>
  <li>
   Demonstrate effective communication skills to collaborate seamlessly with various departments.
  </li>
  <li>
   Embrace and uphold operational guidelines and brand standards with a strong sense of commitment.
  </li>
  <li>
   Exhibit superior analytical skills to navigate complex situations and make informed decisions.
  </li>
  <li>
   Showcase adept planning and prioritization abilities, ensuring the achievement of deadlines.
  </li>
  <li>
   Possess a heightened awareness of maximizing returns for all stakeholders involved.
  </li>
  <li>
   Adapt readily to diverse cultures, settings, and situations, showcasing flexibility.
  </li>
  <li>
   Thrive in a collaborative team setting, valuing the strength of collective efforts.
  </li>
  <li>
   Cultivate lasting relationships with both internal and external customers.
  </li>
  <li>
   Maintain an impeccable personal presentation, encompassing grooming and conversational ability.
  </li>
  <li>
   Demonstrate effective problem-solving skills and a keen analysis of issues and trends, enabling the development and application of appropriate strategies.
  </li>
  <li>
   Possess knowledge of hotel computer systems and other IT-related applications.
  </li>
  <li>
   Uphold ethical business practices, aligning with the highest standards of professional conduct.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   EDUCATION
  </strong>
 </p>
 <ul>
  <li>
   Bachelor degree required.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   PSYCHICAL CONDITION REQUIRED FOR YOUR ROLE
  </strong>
 </p>
 <ul>
  <li>
   This job often requires sitting behind a computer for extended periods of time;
  </li>
  <li>
   This job often requires bending, reaching or lifting;
  </li>
  <li>
   This job requires operating computers and computerized equipment.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   EMPLOYMENT CONDITIONS
  </strong>
 </p>
 <ul>
  <li>
   This job may require you to work on holidays and/ or weekends;
  </li>
  <li>
   This job often requires extended hours beyond a typical work week;
  </li>
  <li>
   This job requires you to conform to a conservative, formal grooming, attire and jewelry policy that will be monitored on a regular basis and may be addressed as seen fit by your manager;
  </li>
  <li>
   Sheraton Grand Hotel has a very strong commitment to safety and requires that you follow safety procedures closely;
  </li>
 </ul>
 <p>
  Our hotel has a no-tolerance policy regarding unlawful discrimination and harassment and requires that you follow our anti-discrimination and anti-harassment policies
 </p>
</div>


Executive Office Coordinator

Magic, Inc

A fast-growing medical device company in Dubai is seeking an ERP Operations Coordinator for a remote freelance role. Responsibilities include managing Fishbowl ERP workflows, order processing, and providing executive support. The ideal candidate should have 3+ years of experience in operations or inventory management, along with advanced skills in Microsoft 365. This position offers $7 per hour, requiring a reliable internet connection and dedicated workspace.

Remote ERP Ops Lead: Fishbowl, Inventory & O2C

GOLDEN BAY TECH INTERNATIONAL L.L.C

<p><b>Executive Assistant &amp; CRM Coordinator </b><br/>We are seeking a highly skilled and proactive <b>Executive Assistant</b> to provide comprehensive support to our executive team. The ideal candidate will efficiently manage business-related tasks, organize schedules, and ensure smooth day-to-day operations. <b>Experience with CRM software or handling CRM-related tasks is essential for this role.</b></p><p><b>Key Responsibilities:</b></p><ul><li>Prepare financial statements, reports, memos, invoices, letters, and other business documents.</li><li>Answer phone calls, route inquiries, and take accurate messages.</li><li>Handle basic bookkeeping and maintain financial records.</li><li>File, manage, and retrieve corporate records, documents, and reports.</li><li>Conduct research and data analysis to prepare materials for review and presentation by boards, committees, and executives.</li><li>Assist in meeting preparations, including drafting agendas and accurately recording minutes.</li><li>Greet visitors and determine appropriate access to executives.</li><li>Utilize various software tools, including word processing, spreadsheets, databases, and presentation applications.</li><li>Review, analyze, and distribute incoming memos, submissions, and correspondence.</li><li>Manage travel arrangements, including flights, accommodations, and itineraries.</li><li>Perform general office duties such as ordering supplies and maintaining records databases.</li><li>Handle incoming emails, faxes, and correspondence, ensuring timely distribution.</li><li>Provide overall administrative support, ensuring efficient office and executive operations.</li><li><b>Manage CRM systems effectively&mdash;updating records, tracking leads, generating reports, and supporting CRM-related workflows.</b></li></ul><p><b>Requirements:</b></p><ul><li>Proven experience as an Executive Assistant, Administrative Assistant, or in a similar support role.</li><li>Strong working knowledge and hands-on experience with <b>CRM software</b> (e.g., Salesforce, HubSpot, Zoho, or similar).</li><li>In-depth understanding of the full Microsoft Office Suite.</li><li>High school diploma required; additional qualifications are an advantage.</li><li>Excellent organizational skills with the ability to prioritize and manage multiple tasks.</li><li>Proven ability to meet deadlines in a fast-paced and dynamic environment.</li><li>Strong proactive problem-solving and decision-making abilities.</li><li>Professional verbal and written communication skills.</li><li><b>Languages Required:</b> English and Hindi.</li></ul><p>Job Types: Full-time, Permanent</p><p>Pay: AED3,000.00 - AED4,500.00 per month</p>

Executive Assistant to CEO

Vox Populi Solutions LLC

<p><b>Job Title:</b> Sales &amp; Marketing Coordinator</p><p><b>Location:</b> Dubai<br/><b>Reports To:</b> Executive Assistant of CEO<br/><b>Job Type:</b> Full-Time</p><p><b>Job Summary:</b><br/>We are looking for a dynamic <b>Sales &amp; Marketing Coordinator</b> responsible for driving sales, promoting our products/services, and building strong client relationships. This role combines active selling, marketing campaign execution, and customer engagement to achieve revenue targets.</p><p><b>Key Responsibilities:</b></p><p><b>Sales:</b></p><ul><li>Actively generate leads and convert them into customers.</li><li>Conduct product presentations and demos for potential clients.</li><li>Build and maintain long-term client relationships.</li><li>Negotiate and close sales deals to meet or exceed targets.</li><li>Track and report sales performance regularly.</li></ul><p><b>Marketing:</b></p><ul><li>Plan and implement marketing campaigns to support sales initiatives.</li><li>Manage social media, digital marketing, and promotional activities.</li><li>Collaborate with internal teams to create sales materials and content.</li><li>Analyze market trends and customer feedback to improve strategies.</li></ul><p><b>Administrative Duties:</b></p><ul><li>Maintain accurate records of sales and marketing activities.</li><li>Prepare reports, presentations, and client proposals.</li><li>Assist with organizing events, product launches, or exhibitions.</li></ul><p><b>Requirements:</b></p><ul><li>Bachelor&rsquo;s degree in Marketing, Business, or related field.</li><li>Proven experience in sales and marketing (0&ndash;2 years preferred).</li><li>Strong communication, negotiation, and interpersonal skills.</li><li>Self-motivated, target-driven, and able to work independently.</li><li>Proficiency in MS Office and digital marketing tools.</li></ul><p><b>Preferred Skills:</b></p><ul><li>Knowledge of CRM systems and sales analytics.</li><li>Social media and digital marketing proficiency.</li><li>Creative problem-solving and presentation skills.</li></ul><p><b>Benefits:</b></p><ul><li>Competitive salary plus performance-based incentives.</li><li>Opportunities for career growth and professional development.</li><li>Dynamic and collaborative work environment</li></ul><p>Job Type: Full-time</p><p>Pay: From AED2,000.00 per month</p>

Marketing&Sales Coordinator

MIDDLE EAST HOTEL SUPPLIES

<p><b>WALK-IN INTERVIEW &ndash; DUBAI (DEIRA)</b></p><p><b>W*e are hiring experienced and motivated professionals. Candidates with </b>Hospitality Industry experience* will be highly preferred.</p><p><b>Sales Coordinator</b></p><p><b>Job Responsibilities:</b></p><ul><li>Coordinate daily sales activities and support the sales team</li><li>Prepare quotations, sales reports, and documentation</li><li>Handle client inquiries and follow-ups</li><li>Maintain customer records and sales databases</li><li>Coordinate between sales, operations, and accounts departments</li></ul><p><b>Requirements:</b></p><ul><li>Previous experience in a similar role (Hospitality preferred)</li><li>Strong organizational and communication skills</li><li>Proficiency in MS Office</li><li>Ability to multitask and meet deadlines</li></ul><p><b>Sales Executive</b></p><p><b>Job Responsibilities:</b></p><ul><li>Develop new business opportunities and generate leads</li><li>Build and maintain long-term client relationships</li><li>Promote hotel supply products and services</li><li>Achieve assigned sales targets</li><li>Conduct client meetings and negotiations</li><li>Follow up on payments and customer satisfaction</li></ul><p><b>Requirements:</b></p><ul><li>Proven sales experience (Hospitality industry preferred)</li><li>Excellent communication and negotiation skills</li><li>Knowledge of the UAE market is an advantage</li><li>Self-driven and target-oriented</li><li>UAE driving license is a plus</li></ul><p><b>Account Executive</b></p><p><b>Job Responsibilities:</b></p><ul><li>Handle daily accounting operations</li><li>Prepare invoices, receipts, and vouchers</li><li>Manage accounts receivable and payable</li><li>Bank reconciliation and financial record keeping</li><li>Coordinate with sales team on billing and collections</li><li>Assist in monthly and annual financial reporting</li></ul><p><b>Requirements:</b></p><ul><li>Experience as an Account Executive or Accountant</li><li>Hospitality or trading company experience preferred</li><li>Knowledge of accounting software</li><li>Strong attention to detail</li><li>Understanding of UAE accounting practices</li></ul><p><b>Interview Details:</b></p><p><b>Date:</b> <b>16 December 2025 (Tuesday)</b><br/><b>Time:</b> <b>4:00 PM to 8:00 PM</b></p><p><b>Venue:</b><br/><b>Al Ahrar Hotel Supplies LLC</b><br/>Salah Al Din St, Al Khabaisi, Deira, Dubai<br/><i>(Near Abu Baker Al Siddique Metro Station &ndash; Exit 1)</i></p><p><b>Contact:</b> 04 262 2661</p><p>Job Type: Full-time</p>

WALK-IN INTERVIEW (Sales Coordinators - Sales Executives - Account Executives)

Yingtian China Business Center DMCC

<p>Role overview</p><p>The Assistant to the General Manager provides direct executive support to the General Manager and acts as a key coordinator across operations, administration and business projects. This is a fast-paced role requiring excellent communication, strong execution, discretion, and the ability to manage multiple priorities while representing senior management with internal and external stakeholders.</p><p>Key responsibilities</p><ul><li>Provide day-to-day executive assistance to the General Manager (calendar management, travel planning, meeting coordination).</li><li>Prepare meeting agendas, take minutes and follow up on action items to ensure timely closure.</li><li>Support external communications, client reception and business liaison activities.</li><li>Draft, proofread and format letters, reports, presentations and other management materials.</li><li>Consolidate data, prepare summaries and assist with reporting to senior management.</li><li>Coordinate travel plans, transport arrangements and logistics for senior management.</li><li>Assist in coordinating and following up on selected business projects and initiatives.</li><li>Handle confidential information with discretion and professionalism.</li><li>Carry out additional tasks and ad-hoc duties assigned by the General Manager.</li></ul><p>Required qualifications &amp; skills</p><ul><li>Proven experience as an Executive Assistant, Management Assistant or similar role supporting senior management (preferred).</li><li>Fluent in <b>Chinese</b> and <b>English</b> (verbal &amp; written). Arabic is a strong advantage.</li><li>Strong organisational skills, attention to detail, high execution capability and ability to prioritise tasks.</li><li>Excellent written and verbal communication skills; able to draft professional correspondence and reports.</li><li>Comfortable working in a fast-paced environment with multiple stakeholders.</li><li>Familiarity with UAE business environment and local protocols is preferred.</li><li>Willingness to travel and work flexible hours when needed.</li></ul><p>Preferred / Nice-to-have</p><ul><li>Experience in tobacco manufacturing, FMCG or manufacturing industries.</li><li>Valid <b>UAE driving licence</b> and ability to support local errands/transport coordination.</li><li>Previous exposure to project coordination or basic business analysis.</li></ul><ul><li><b>Base salary:</b> AED <b>10,000&ndash;20,000 / month</b> (depending on experience).</li><li><b>Incentives:</b> Performance bonus (subject to role &amp; results).</li><li><b>Benefits (negotiable):</b> Work visa, medical insurance, housing/transport allowance, annual leave, one annual round-trip ticket.</li></ul><p>Job Type: Full-time</p><p>Pay: AED10,000.00 - AED20,000.00 per month</p><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>Assistant to General Manager: 3 years (Required)</li></ul><p>Language:</p><ul><li>Chinise (Required)</li><li>English (Required)</li><li>Arabic (Preferred)</li></ul>

Assistant to General Manager -(Chinese Speaking)

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