executive assistant

administrative assistant

office administrator

hr executive

executive secretary

executive coordinator

GlamourBox Salon LLC

<p>Executive Assistant (Part-Time)</p><p><b>Location:</b> Dubai, UAE<br/><b>Company:</b> Glamourbox Home Service Salon<br/><b>Employment Type:</b> Part-Time (5 hours per day)</p><p>About Glamourbox</p><p>Glamourbox is a premium home service beauty company providing high-quality beauty services across Dubai. We are looking for a proactive, highly organized Executive Assistant who will act as the owner's right hand, ensuring the business operates efficiently while coordinating projects, administration, and day-to-day operations.</p><p>This is <b>not</b> a traditional administrative role. We are looking for someone who takes ownership, solves problems proactively, follows up relentlessly, and helps move the business forward.</p><p>Key ResponsibilitiesExecutive Support</p><ul><li>Manage the Managing Director's calendar and appointments.</li><li>Organize meetings and prepare meeting agendas.</li><li>Manage emails and prioritize important correspondence.</li><li>Arrange travel and personal/business appointments.</li><li>Prepare documents, presentations, and reports.</li><li>Follow up on delegated tasks and ensure deadlines are met.</li></ul><p>Operations Support</p><ul><li>Coordinate with the Booking Coordinator and support daily operations when required.</li><li>Ensure technicians have the necessary uniforms, supplies, and equipment.</li><li>Monitor operational workflows and identify areas for improvement.</li><li>Ensure company procedures and SOPs are followed.</li><li>Track operational issues until they are fully resolved.</li></ul><p>Human Resources Administration</p><ul><li>Schedule interviews and coordinate recruitment.</li><li>Prepare employment contracts and onboarding documents.</li><li>Coordinate visa, medical, and employee documentation.</li><li>Maintain accurate employee records.</li><li>Monitor leave balances, attendance, probation periods, and contract renewals.</li></ul><p>Finance Administration</p><ul><li>Prepare invoices and supporting documents for approval.</li><li>Follow up on outstanding customer payments.</li><li>Organize receipts and business expenses.</li><li>Coordinate with the company's accountant.</li><li>Prepare simple weekly and monthly financial summaries.</li></ul><p>Marketing Coordination</p><ul><li>Coordinate content shoots and marketing activities.</li><li>Schedule social media content with the marketing team.</li><li>Coordinate with designers, photographers, and influencers.</li><li>Assist with promotional campaigns and business events.</li></ul><p>Supplier &amp; Inventory Coordination</p><ul><li>Order office and salon supplies.</li><li>Obtain and compare supplier quotations.</li><li>Follow up on deliveries.</li><li>Monitor inventory levels and ensure timely replenishment.</li></ul><p>Project Coordination</p><ul><li>Website updates</li><li>New service launches</li><li>Marketing campaigns</li><li>Staff accommodation coordination</li><li>Vehicle leasing</li><li>Supplier sourcing</li><li>Business events</li><li>Process improvements</li></ul><p>Weekly Responsibilities</p><p>Every week, prepare a management summary including:</p><ul><li>Sales summary</li><li>Number of bookings</li><li>Technician utilization</li><li>Customer complaints and feedback</li><li>Google review updates</li><li>Low inventory items</li><li>Staff attendance</li><li>Completed tasks</li><li>Outstanding action items</li><li>Priorities for the coming week</li></ul><p>Monthly Responsibilities</p><ul><li>Review and update SOPs.</li><li>Organize team meetings.</li><li>Maintain HR records.</li><li>Prepare KPI and business performance reports.</li><li>Track company expenses.</li><li>Research competitors and industry trends.</li><li>Present at least two process improvement ideas each month.</li></ul><p>Requirements</p><ul><li>Previous experience as an Executive Assistant, Personal Assistant, Office Manager, or Operations Coordinator.</li><li>Excellent organizational and time management skills.</li><li>Strong written and verbal English communication skills.</li><li>Proficient in Google Workspace and Microsoft Office.</li><li>Comfortable using AI tools such as ChatGPT to improve productivity, Like Notion.</li><li>Able to manage multiple priorities simultaneously.</li><li>Highly proactive with excellent follow-up skills.</li><li>Professional, trustworthy, and able to maintain confidentiality.</li><li>Experience in the beauty, hospitality, or service industry is an advantage.</li></ul><p>Working Hours</p><ul><li>Part-Time</li><li>5 hours per day</li><li>Tuesday to Sunday. (flexible schedule)</li></ul><p>What We're Looking For</p><p>We want someone who doesn't wait to be told what to do.</p><p>You notice problems before they become issues. You follow up until tasks are completed. You enjoy organizing people, improving processes, and making the owner's life easier so the business can grow.</p><p>If you're proactive, resourceful, detail-oriented, and enjoy taking ownership, we'd love to hear from you.</p><p>Pay: AED25.00 - AED30.00 per hour</p><p>Work Location: Hybrid remote in Dubai (Dubai)</p>

Executive Assistant

Seddiqi Holding

<div>
 <p>
  Seddiqi Holding is a Family-owned and managed company with a unique, diversified portfolio of businesses and brands across numerous sectors. The business includes Ahmed Seddiqi, Seddiqi Properties, Swiss Watch Services and Mizzen.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Our award-winning talent acquisition team is seeking a talented and future-focused Talent Acquisition Coordinator to support the recruitment process across multiple business functions.
 </p>
 <p>
  <br/>
 </p>
 <p>
  The role broadly involves sourcing candidates, coordinating interviews, managing candidate communication, and maintaining our applicant tracking system (ATS) to ensure we create the best possible candidate and client experience.
 </p>
 <p>
  <br/>
 </p>
 <p>
  You will play a key role in providing high-quality support to the dedicated talent acquisition team through developing talent pools for key roles, and ensuring a strong pipeline of candidates.
 </p>
 <p>
  <br/>
 </p>
 <p>
  We are looking for someone who brings speed mixed with accuracy, someone who is constantly looking at ways to improve processes and sees the opportunity AI can bring to enhance talent acquisition.
 </p>
 <p>
  <br/>
 </p>
 <p>
  You must have had experience with an ATS as you will become the superuser for the team, championing its use across the business. A genuine interest in recruitment technology and/or AI tools is needed and will be thoroughly tested during the interview process.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Support the recruitment process by sourcing relevant candidates through multiple channels.
  </li>
  <li>
   Prepare and post job advertisements, coordinate assessments, screening calls, and pre-employment checks.
  </li>
  <li>
   Conduct initial candidate screenings and present a shortlist to the Lead.
  </li>
  <li>
   Carry out market research to understand competitor hiring trends and the broader talent landscape, enabling proactive sourcing and pipeline development.
  </li>
  <li>
   Schedule and coordinate interviews across multiple time zones, calendars, and panels, including video links, and candidate/interviewer logistics.
  </li>
  <li>
   Provide support for high volumes of recruitment activity across multiple open vacancies
  </li>
  <li>
   Communicate with candidates regarding application status and interview feedback, ensuring a positive candidate experience.
  </li>
  <li>
   Manage and maintain the Applicant Tracking System (ATS), ensuring all candidate data is accurate and up to date.
  </li>
  <li>
   Track and update candidate progress across all stages of the recruitment lifecycle within the system.
  </li>
  <li>
   Leverage AI-driven tools, autonomous sourcing solutions, and agent-based technologies to enhance talent acquisition processes, including candidate sourcing, screening, market mapping, and pipeline development.
  </li>
  <li>
   Continuously explore and adopt emerging recruitment technologies, including AI agents and automation tools, to improve efficiency and candidate experience.
  </li>
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   Generate and maintain recruitment reports and dashboards, providing actionable insights to improve hiring outcomes and process efficiency.
  </li>
  <li>
   Ensure that the confidentiality and sensitivity of information and data is fully protected and respected and comply with the confidentiality rules and procedures and implementing appropriate levels of security and control.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Previous Experience
  </strong>
 </p>
 <ul>
  <li>
   Minimum 3 years of experience as a Recruitment Coordinator, Researcher, or similar role within a corporate environment, recruitment agency, or executive search firm.
  </li>
  <li>
   Proven experience working with Applicant Tracking Systems (ATS) and other recruitment technologies, with a strong focus on maintaining data accuracy and process efficiency.
  </li>
  <li>
   Advanced proficiency in Microsoft Office tools (Copilot, Outlook, Sharepoint, Teams, Excel, PowerPoint, Word etc.), with the ability to manage data, track hiring metrics, and prepare reports.
  </li>
  <li>
   Ideally have worked with SAP and in particular Success Factors Recruitment.
  </li>
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   Strong interest in and exposure to emerging technologies, with hands-on experience leveraging AI tools to support sourcing, market research, and recruitment processes.
  </li>
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   Excellent communication and stakeholder management skills, with the ability to work effectively in a fast-paced, collaborative environment.
  </li>
  <li>
   Fluent written and spoke English is mandatory.
  </li>
  <li>
   Arabic language proficiency is mandatory.
  </li>
 </ul>
</div>


Talent Acquisition Coordinator (Arabic Speaker) - 12 Month FTC

Reliance Facilities Management

<p><b>Job Description </b></p><p>&middot; The Facilities Coordinator will provide administrative support to the Facilities Manager and the organization, manage office functions including: Work Order coordination, Security badge and access assignments, database management, daily office operations, coordination of budgeting/accounting systems, maintaining office records, and providing general support services for the divisional staff.</p><p>&middot; The Facilities Coordinator, under the supervision of the Facilities Manager, will manage all outside contractors in support of the Facilities Department, including maintaining records and contracts, coordinating project activities, and providing scheduling support</p><p><b>Essential Job Functions:</b></p><p>&middot; Assist the operation manager on the day-to-day operations.</p><p>&middot; Documented violation to inform HR for all facility issues related to employees</p><p>&middot; CAFM implementation and regular coordination with the FM software vendor on teething problems in the implementation</p><p>&middot; Generation of reports related to overdue jobs which could be due to materials procurement, manpower</p><p>&middot; Preparation of MMR&rsquo;s for FM AMC sites</p><p>&middot; Calling up vendors for getting quotes/specifications related to specific ADHOC jobs</p><p>&middot; Preparation/review of quotes/contracts/agreements</p><p>&middot; Quotation approval follow ups with client and updates in the Quotation tracker</p><p>&middot; Getting service reports/overtime details from site supervisors/technicians for the preparation of Weekly reports.</p><p>&middot; Maintain strong working relationships with our vendors</p><p>&middot; Review purchasing agreements with vendors and maintain open lines of communications with those vendors</p><p>&middot; Follows HSE (Health, Safety and Environmental) procedure implemented by company rules and procedures</p><p>&middot; Contract related communication with vendors.</p><p>&middot; Cash Advance will be prepared by self for any ADHOC works whenever required with line approval from Management.</p><p>&middot; WCR&rsquo;s prepared and shared for invoicing purpose and recorded in the Tracker.</p><p>&middot; Documenting processes and keeping maintenance records.</p><p>&middot; Monitoring maintenance budget spending.</p><p>&middot; Set up, maintain, and organize department's central files, information, filing, and messages.</p><p>&middot; Drivers log in and time sheet everyday for all vehicles</p><p><b>Facilities Coordinator Requirements:</b></p><p>&middot; Bachelor's or associate degree in project management, or similar.</p><p>&middot; A completed course in facilities management will be advantageous.</p><p>&middot; A minimum of 3-4 years of experience in facility coordination, project management, or real estate.</p><p>&middot; Proficiency in Facilities Management (FM) software.</p><p>&middot; Extensive experience in building and equipment maintenance.</p><p>&middot; Advanced knowledge of maintenance planning and schedules.</p><p>&middot; Ability to respond to building emergencies.</p><p>&middot; In-depth knowledge of building safety regulations and security protocols.</p><p>&middot; Proficiency in office software, such as Microsoft Word, Excel, and Outlook Express.</p><p>&middot; Excellent organizational and communication skills.</p><p>&middot; Has the ability to do multi task</p><p>Pay: AED4,000.00 - AED5,000.00 per month</p><p>Experience:</p><ul><li>FM Coordinator: 2 years (Preferred)</li><li>CAFM Coordinator: 2 years (Preferred)</li><li>Facilities management: 2 years (Preferred)</li></ul><p>Work Location: In person</p>

FM Coordinator

Keolis

<div><div>To provide high-level executive support to the MEEA Executive team whilst managing and coordinating all office administration and support services across the regional hub. The role ensures seamless execution of executive priorities, efficient office operations, and effective stakeholder engagement across the Middle East and Eastern Asia region.</div><br>
<div></div>
<div><b>
KEY RESPONSIBILITIES</b></div><br>
<div></div>
<div><b>
 Strategic</b></div><br>
<div></div>
<ul>
<li>Coordinate leadership meetings, prepare agendas, briefing materials, and ensure accurate minute-taking and follow-up actions.
</li><li>Track key regional initiatives, ensuring alignment and timely execution.
</li><li>Support preparation of board materials, executive reports, and strategic presentations.</li></ul><br>
<div></div>
<div><b>
 </b><b>Financial
</b></div><ul><li>Manage office and administrative budgets across the regional hub.
</li><li>Monitor and control expenditure related to office operations, travel, and events.
</li><li>Coordinate procurement processes in collaboration with procurement teams.
</li><li>Manage CEO expense tracking, approvals, and reporting</li></ul><br>
<div></div>
<div><b>
Stakeholder / Customer</b></div><br>
<div></div>
<ul>
<li>Serve as the primary point of contact for the CEO with internal and external stakeholders.
</li><li>Manage high-level communications, ensuring professionalism and confidentiality.
</li><li>Coordinate VIP visits, board meetings, and executive engagements including logistics, itineraries, and briefings.
</li><li>Build and maintain effective relationships with regional and global stakeholders.</li></ul><br>
<div></div>
<div><b>
Operational</b></div>
<ul>
<li>Serving the Reception of the MEEA regional office
</li><li>Manage the CEO&rsquo;s calendar, meetings, travel, and correspondence.
</li><li>Ensure efficient day-to-day office operations, including facilities, administration, and office services.
</li><li>Prepare executive-level presentations, reports, and correspondence.
</li><li>Maintain structured filing systems (electronic and physical) ensuring confidentiality and accessibility.
</li><li>Coordinate regional reporting cycles, governance tracking, and action registers.
</li><li>Organize corporate events, leadership workshops, and internal forums.
</li><li>Oversee office supplies, vendors, and service providers.
</li><li>Ensure consistency of templates, documentation, and communication standards.</li></ul><br>
<div></div>
<div><b>
Capability / People</b></div>
<ul>
<li>Support coordination of leadership team activities and internal communications.
</li><li>Assist in organizing recruitment processes, onboarding coordination, and HR-related activities.
</li><li>Provide administrative support to the wider regional team as required</li></ul><br>
<p></p>
<p><b>
DIMENSIONS</b></p>
<ul>
<li>Support to MEEA Executive team.
</li><li>Oversight of regional office management and administrative operations.
</li><li>Coordination across multiple countries and functions.
</li><li>Management of executive-level engagements, communications, and governance tracking.</li></ul><br>
<div></div>
<div><b>
MINIMUM QUALIFICATIONS</b></div><br>
<div></div>
<div>
<div><div><div><div><b>Min.</b></div></div><div><br>
<div><b>
Required</b></div></div><div><br>
<div><b>
Desirable</b></div></div></div><div><br>
<div>
<div><b>Education</b></div></div><br>
<div>
<ul><li>Degree or Diploma in Business Management, Administration, or a related field.</li>
</ul>
</div><div><ul><li>MBA</li></ul></div><br>
</div><br>
<div><div><div><b>Experience</b></div></div><br>
<div>
<ul><li>Experience in administrative and executive support roles</li>
</ul>
</div><div><ul><li>Experience in administrative and executive support roles in rail industry</li></ul></div><br>
</div><br>
<div><div><div><b>Skills / Training</b></div></div><br>
<div>
<ul><li>Fluent in English</li>
<li>Excellent report preparation skill</li>
<li>Microsoft working knowledge</li>
<li>Strong communication and organizational skills, high discretion</li>
</ul>
</div><div><ul><li>Additional languages &ndash; Preferably French</li></ul></div></div></div></div></div><p></p>

Executive Assistant & Office Manager

Wayz Digitally

<p><b>Executive Assistant / Office Manager (HR Background)</b></p><p>Dubai, UAE<br/>On behalf of our client | Recruitment by Daxin Global</p><p><b>About the Opportunity</b><br/>Daxin Global is recruiting on behalf of a client in Dubai for an experienced Executive Assistant to take on Office Manager responsibilities, with a strong HR background to support recruitment, people operations and other HR responsibilities. This is a hands-on, multi-hat role suited to someone who thrives on structure and can manage both executive support and day-to-day office/HR functions.</p><p><b>Key Responsibilities</b></p><ul><li>Provide executive-level administrative support (scheduling, correspondence, travel, meeting coordination)</li><li>Oversee daily office operations and administration</li><li>Support recruitment activities: CV screening, interview coordination, candidate communication</li><li>Assist with HR functions: onboarding, employee records, attendance, policy compliance</li><li>Manage vendor relationships and office supplies/logistics</li><li>Prepare reports, presentations, and documentation as needed</li><li>Act as a point of contact between management, staff, and external parties</li></ul><p><b>Requirements</b></p><ul><li>Bachelor's degree (HR, Business Administration, or related field preferred)</li><li>2+ years of experience in an EA, office management, or HR support role</li><li>UAE experience preferred; must be based in or willing to relocate to Dubai</li><li>Strong organizational and multitasking skills</li><li>Excellent written and verbal communication in English</li><li>Proficiency in MS Office / Google Workspace</li><li>Ability to handle confidential information with discretion</li></ul><p><b>What's on Offer</b></p><ul><li>Competitive salary (based on experience)</li><li>Dynamic, professional work environment</li><li>Growth potential within the company</li></ul><p>Pay: AED4,000.00 - AED5,000.00 per month</p><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>Office executive and HR: 2 years (Required)</li></ul><p>Location:</p><ul><li>Dubai (Required)</li></ul><p>Work Location: In person</p>

Executive Assistant / Office Manager with HR Background

Behavox

<div><h3 class="jobSectionHeader"><b>About Behavox</b></h3>
<p>
Behavox is a cloud-native AI company providing an integrated controls platform for global banks, asset managers, hedge funds, private equity firms, insurance businesses, and commodity firms. The platform unifies communications and trade surveillance, compliant archiving, policy management as well as front-office analytics on a single, AI-native technology stack, delivered as a globally scalable SaaS-based cloud service.</p>
<p>
At Behavox, our engineering culture is built around speed, experimentation, and technical excellence, following agile principles and rapid iteration. We constantly test and adopt the latest cloud technologies and AI tooling, optimising for fast feedback loops and execution. We look for people who can move fast, challenge conventional wisdom, and who want to work at the frontier of modern AI, SaaS platforms, and distributed systems.</p>
<p>
Behavox is a high-performance organisation with a strong bias toward delivery, ownership, and responsibility. We commit, and we execute. We are building systems that are complex, mission-critical, and global in scale; systems that many consider too large or too difficult. To do that, we seek the smartest, most technically capable engineers and technologists who take end-to-end responsibility and want to win by building what others cannot.</p>
<p>
Founded in 2014 and backed by SoftBank Vision Fund, Behavox is headquartered in London, with offices worldwide, including New York City, Montreal, Seattle, Singapore, and Tokyo.</p>
<h3 class="jobSectionHeader"><b>
About the Role</b></h3>
<p>
The Senior Enterprise Account Executive is responsible for driving revenue growth within a named portfolio of strategic enterprise accounts aligned to one of Behavox's core verticals: Banking and Capital Markets, Asset and Wealth Management, Private Equity, or Commodities. The role focuses on new business acquisition and expansion within highly complex customer environments, managing larger deal sizes involving broader buying groups, multiple business units, and higher organizational complexity than BCL3 roles, while maintaining ownership of selective renewals within their account set.</p>
<p>
This role owns the full commercial sales lifecycle for strategic accounts, including AE-led outbound prospecting, opportunity shaping, value articulation to both above-the-line business stakeholders and below-the-line functional buyers, commercial negotiation, and contract execution for the Behavox Controls Platform. The Senior Account Executive is accountable for shaping and advancing the commercial value case by aligning customer strategic objectives, economic outcomes, and executive priorities to the buying decision, and for maintaining durable executive relationships across complex stakeholder environments. The role operates with greater autonomy over deal strategy, stakeholder navigation, and commercial sequencing while executing within established go-to-market strategy and commercial frameworks. Disciplined pipeline management, forecasting accuracy, and sales hygiene in HubSpot are required to support predictability across a strategic book of business. Following initial contract signature, the role retains commercial ownership of the account and partners with Customer Success to drive value-led expansion and renewals.</p>
<h3 class="jobSectionHeader"><b>
What You'll Bring</b></h3>
<div><ul><li><b>Executive enterprise buying dynamics</b> &ndash; Deep knowledge of how senior executives in large, regulated financial institutions evaluate strategic investments across multiple business units and stakeholder groups.</li></ul>
<ul><li><b>Advanced vertical business and regulatory context</b> &ndash; Strong understanding of the business models, regulatory pressures, and control challenges shaping strategic priorities within the assigned industry vertical.</li></ul>
<ul><li><b>Behavox Controls Platform strategic value</b> &ndash; Knowledge of how the platform supports enterprise-wide risk, compliance, and operational objectives, and how that value is positioned to executive and business unit leaders.</li></ul>
<ul><li><b>Complex multi-stakeholder deal economics</b> &ndash; Knowledge of high-value enterprise sales involving multiple buyers, budget owners, and approval paths across business units.</li></ul>
<ul><li><b>Strategic account lifecycle management</b> &ndash; Understanding of how executive alignment, cross-business adoption, and commercial stewardship support sustained growth within strategic accounts.</li></ul>
</div><h3 class="jobSectionHeader"><b>What You'll Do</b></h3>
<div><ul><li><b>Strategic outbound prospecting and pipeline ownership</b> &ndash; Owns outbound pipeline generation within a strategic named account portfolio, with heavy reliance on direct AE-led prospecting and partnership with SDR and Marketing to engage senior executive and functional stakeholders across business units.</li></ul>
<ul><li><b>Complex enterprise deal leadership</b> &ndash; Owns end-to-end commercial execution for large, complex opportunities involving multiple buying groups, setting deal strategy, stakeholder engagement plans, and negotiation approach through close.</li></ul>
<ul><li><b>Executive-level value-based selling</b> &ndash; Owns the articulation and progression of a strategic value case for the Behavox Controls Platform by linking enterprise objectives, economic impact, and executive priorities to the buying decision.</li></ul>
<ul><li><b>Advanced commercial negotiation, deal governance, and CRM hygiene</b> &ndash; Leads complex pricing and commercial negotiations, structures non-standard deal terms within approval frameworks, and maintains high-fidelity pipeline, activity, and forecast hygiene in HubSpot.</li></ul>
<ul><li><b>Strategic post-signature account ownership</b> &ndash; Retains commercial ownership after close, maintaining executive relationships and working with Customer Success to identify, scope, and close expansion opportunities across business units.</li></ul>
</div><h3 class="jobSectionHeader"><b>What We Offer
</b></h3><ul><li>The opportunity to work on a global, mission-critical AI platform alongside the best engineers and technologists across multiple geographies.</li>
<li>A role with real ownership and impact, building complex systems at scale in an environment that values speed, experimentation, and technical excellence.</li>
<li>A highly attractive benefits package, including competitive cash compensation, an equity award aligned with long-term value creation, and comprehensive health insurance for employees and their families.</li>
<li>Modern, comfortable offices in New York and Virginia. If you're based in either city, 2 days in office per week is required. Otherwise, travel as needed.</li>
<li>A generous time-off policy of 30 days annually, plus public holidays and sick leave, recognising the importance of sustained high performance.</li>
</ul><h3 class="jobSectionHeader"><b>About Our Process</b></h3><br>
<p>
We take Talent very seriously and we are building a community of extraordinary individuals working together in very high performing teams. We also know that the best Talent always has options so we believe that the process has to be a two way assessment - the company AND the candidate assessing the business needs alignment, the career next step alignment, and the cultural alignment.<br>
<br>
During the process we will begin by exploring the core factors regarding salary and location along with core experience and skills and values alignment. We will then deep dive explore the critical technical competencies we have identified for the role, and then we will deep dive in behavioral competencies.<br>
<br>
The most aligned candidate will then be asked to do a practical work task simulation activity so we can make sure that you will enjoy the kind of work the role requires, and this task will typically be presented and discussed with a group of colleagues and managers. Finally we will ask you to meet with a number of our senior leaders to make sure that you are making the most informed call possible.</p>
<h3 class="jobSectionHeader"><b>
Please note that:</b></h3>
<ul><li>We want to get to know you and have a genuine conversation, so the use of AI tools or assistance during live interviews is strictly prohibited and will result in immediate disqualification from the process</li>
<li>Interviews may be recorded for internal review purposes to ensure fairness and enable collaborative hiring discussions within the team.</li></ul></div>

Senior Sales Account Executive, Enterprise

Accor

<div><b>Company Description</b><p><br>
&quot;Why work for Accor?<br>
We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor&rsquo;s limitless possibilities.<br>
By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/<br>
Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS&quot;</p><b><br>
Job Description</b><p><b><br>
Recruitment &amp; Onboarding</b></p><ul><li><b>
Compensation &amp; Salary Survey Benchmarking:</b> Conduct regular salary and benefits surveys of competitor properties within the local market to benchmark compensation structures; analyze regional data to ensure that proposed offer packages remain competitive and aligned with current hospitality market trends.</li><li><b>
Job Description Maintenance &amp; Updates:</b> Partner with Department Heads to systematically review, update, and draft accurate job descriptions for all positions within the property, ensuring that roles reflect current operational requirements, corporate structures, and brand standards before vacancies are published.</li><li><b>
Manning Requisitions &amp; Budgetary Tracking:</b> Proactively monitor, track, and follow up on all departmental manning requisitions across the property; verify that all requests align with budgeted headcounts and operational seasonal needs, ensuring that proper, mandatory leadership approvals are secured before initiating any active recruitment processes.</li><li><b>
Strategic Job Posting Management:</b> Coordinate, publish, and manage active job openings across approved applicant tracking systems (ATS), prominent professional networks (such as LinkedIn), and specialized local or international recruitment platforms to maximize brand visibility and consistently attract high-caliber hospitality talent.</li><li><b>
Rigorous Sourcing &amp; Full-Lifecycle Screening:</b> Manage the complete, end-to-end lifecycle of high-volume hospitality recruitment; strategically source pipelines for diverse operational roles, post vacancies across approved platforms, meticulously review incoming applications, and conduct thorough initial pre-screening interviews to evaluate candidate capabilities, language proficiency, and cultural alignment.</li><li><b>
Candidate Assessment Follow-Up:</b> Systematically administer, track, and follow up on all pre-employment technical, language, or behavioral assessments; ensure candidates complete required testing within designated timelines and compile result metrics.</li><li><b>
Offer Letter Generation &amp; Issuance:</b> Prepare, review, and issue formal employment offer letters and contracts in accordance with company standards, corporate structures, and UAE labor laws; manage candidate communication during the negotiation phase to ensure high acceptance rates.</li><li><b>
Rigorous Collection of Proper Documents:</b> Take full ownership of collecting, verifying, and tracking all mandatory pre-employment documentation from selected candidates; ensure the strict receipt of valid passports, attested educational certificates, previous experience letters, visa cancellations, or home-country clearances prior to official deployment.</li><li><b>
Comprehensive Reference Checking:</b> Conduct detailed and formal professional reference checks and extensive background verifications for all shortlisted candidates, communicating with past employers to maintain strict hiring quality standards, verify integrity, and protect the property's service reputation.</li><li><b>
New Hire Sign-In &amp; Structured Onboarding:</b> Facilitate, organize, and administer the complete, end-to-end &quot;New Hire Sign-In&quot; process; serve as the primary point of contact on day one to ensure that all mandatory legal, financial, and internal corporate onboarding paperwork is signed, verified, and processed correctly into the HR system.</li><li><b>
Proactive Visa Coordination:</b> <b>Visa Processing Support &amp; Compliance:</b> Compile, organize, and submit all necessary medical records, certificates, and background documentation for employees of all levels; partner closely with the Government Relations to ensure all files are audit-ready for the seamless preparation and securing of UAE employment visas. Manage the end-to-end visa application timeline for overseas and local hires; ensure smooth coordination between the candidate, the hiring department, and the Government Relations to expedite entry permits and residence visa approvals.</li><li><b>
Onboarding Logistics:</b> Coordinate closely with the Learning &amp; Development to schedule new hires for their formal property orientations, and collaborate with the Housing/Accommodation team to pre-allocate staff rooms and ensure a seamless, welcoming arrival experience for incoming colleagues.</li></ul><p><b>
Payroll Administration &amp; Leave Tracking</b></p><ul><li><b>
Data Entry:</b> Complete monthly payroll data entry into the HR information system in a highly precise and timely manner.</li><li><b>
Action Form Verification:</b> Review and process Employee Forms to ensure that salary adjustments, department transfers, re-hires, and termination payouts are completely accurate.</li><li><b>
Leave Management:</b> Track, and report accumulated leave balances, including annual leave, unpaid leave, and sick leave, ensuring proper authorizations are secured before dates are updated.</li><li><b>
Policy Compliance:</b> Inform Director of People &amp; Culture of any internal updates regarding leave parameters, and payroll cutoff updates. Any change is the system must be approved by Director of People &amp; Culture.</li></ul><p><b>
Medical Insurance &amp; Wellness</b></p><ul><li><b>
Enrollment &amp; Deletions:</b> Manage the administration of the group medical insurance plan, processing timely enrollments for new hires and prompt deletions for separating employees.</li><li><b>
Claims Assistance:</b> Assist between colleagues and insurance underwriters, assisting staff with complex medical reimbursement claims and health card processing.</li><li><b>
Health &amp; Safety:</b> Coordinate and promote health, safety, and wellness programs, including injury prevention awareness and the property's modified work programs.</li></ul><p><b>
Travel Logistics &amp; Flight Ticket Booking</b></p><ul><li><b>
Flight Bookings:</b> Assist People &amp; Culture Coordinator with designated corporate travel agencies to handle end-to-end flight ticket bookings for annual vacation leave, official business travel, deployment, and repatriations.</li><li><b>
Refund Processing:</b> Assist People &amp; Culture Coordinator to oversee the submission and tracking of cancelled tickets to secure applicable refunds or travel credits from vendors.</li></ul><p><b>
Employee Engagement &amp; Communications</b></p><ul><li><b>
Activity Planning:</b> Plan, organize, and execute a diverse monthly calendar of employee engagement events, team building, and recognition programs to bolster morale.</li><li><b>
Lifestyle Classes:</b> Direct and oversee internal Lifestyle Classes (such as yoga, healthy eating, or educational workshops), taking full responsibility for booking guest speakers and securing required materials.</li><li><b>
Community Initiatives:</b> Plan and coordinate corporate community service campaigns, such as blood drives, environmental cleanups, or Earth Hour initiatives, in alignment with local municipal guidelines.</li><li><b>
Confidential Document Management:</b> File all general correspondence and personnel records systematically, enforcing total confidentiality in all matters relating to the Human Resources department.<p><b>
Recruitment &amp; Onboarding</b></p></li><li><b>
Compensation &amp; Salary Survey Benchmarking:</b> Conduct regular salary and benefits surveys of competitor properties within the local market to benchmark compensation structures; analyze regional data to ensure that proposed offer packages remain competitive and aligned with current hospitality market trends.</li><li><b>
Job Description Maintenance &amp; Updates:</b> Partner with Department Heads to systematically review, update, and draft accurate job descriptions for all positions within the property, ensuring that roles reflect current operational requirements, corporate structures, and brand standards before vacancies are published.</li><li><b>
Manning Requisitions &amp; Budgetary Tracking:</b> Proactively monitor, track, and follow up on all departmental manning requisitions across the property; verify that all requests align with budgeted headcounts and operational seasonal needs, ensuring that proper, mandatory leadership approvals are secured before initiating any active recruitment processes.</li><li><b>
Strategic Job Posting Management:</b> Coordinate, publish, and manage active job openings across approved applicant tracking systems (ATS), prominent professional networks (such as LinkedIn), and specialized local or international recruitment platforms to maximize brand visibility and consistently attract high-caliber hospitality talent.</li><li><b>
Rigorous Sourcing &amp; Full-Lifecycle Screening:</b> Manage the complete, end-to-end lifecycle of high-volume hospitality recruitment; strategically source pipelines for diverse operational roles, post vacancies across approved platforms, meticulously review incoming applications, and conduct thorough initial pre-screening interviews to evaluate candidate capabilities, language proficiency, and cultural alignment.</li><li><b>
Candidate Assessment Follow-Up:</b> Systematically administer, track, and follow up on all pre-employment technical, language, or behavioral assessments; ensure candidates complete required testing within designated timelines and compile result metrics.</li><li><b>
Offer Letter Generation &amp; Issuance:</b> Prepare, review, and issue formal employment offer letters and contracts in accordance with company standards, corporate structures, and UAE labor laws; manage candidate communication during the negotiation phase to ensure high acceptance rates.</li><li><b>
Rigorous Collection of Proper Documents:</b> Take full ownership of collecting, verifying, and tracking all mandatory pre-employment documentation from selected candidates; ensure the strict receipt of valid passports, attested educational certificates, previous experience letters, visa cancellations, or home-country clearances prior to official deployment.</li><li><b>
Comprehensive Reference Checking:</b> Conduct detailed and formal professional reference checks and extensive background verifications for all shortlisted candidates, communicating with past employers to maintain strict hiring quality standards, verify integrity, and protect the property's service reputation.</li><li><b>
New Hire Sign-In &amp; Structured Onboarding:</b> Facilitate, organize, and administer the complete, end-to-end &quot;New Hire Sign-In&quot; process; serve as the primary point of contact on day one to ensure that all mandatory legal, financial, and internal corporate onboarding paperwork is signed, verified, and processed correctly into the HR system.</li><li><b>
Proactive Visa Coordination:</b> <b>Visa Processing Support &amp; Compliance:</b> Compile, organize, and submit all necessary medical records, certificates, and background documentation for employees of all levels; partner closely with the Government Relations to ensure all files are audit-ready for the seamless preparation and securing of UAE employment visas. Manage the end-to-end visa application timeline for overseas and local hires; ensure smooth coordination between the candidate, the hiring department, and the Government Relations to expedite entry permits and residence visa approvals.</li><li><b>
Onboarding Logistics:</b> Coordinate closely with the Learning &amp; Development to schedule new hires for their formal property orientations, and collaborate with the Housing/Accommodation team to pre-allocate staff rooms and ensure a seamless, welcoming arrival experience for incoming colleagues.</li><li><p><b>
Payroll Administration &amp; Leave Tracking</b></p></li><li><b>
Data Entry:</b> Complete monthly payroll data entry into the HR information system in a highly precise and timely manner.</li><li><b>
Action Form Verification:</b> Review and process Employee Forms to ensure that salary adjustments, department transfers, re-hires, and termination payouts are completely accurate.</li><li><b>
Leave Management:</b> Track, and report accumulated leave balances, including annual leave, unpaid leave, and sick leave, ensuring proper authorizations are secured before dates are updated.</li><li><b>
Policy Compliance:</b> Inform Director of People &amp; Culture of any internal updates regarding leave parameters, and payroll cutoff updates. Any change is the system must be approved by Director of People &amp; Culture.</li><li><p><b>
Medical Insurance &amp; Wellness</b></p></li><li><b>
Enrollment &amp; Deletions:</b> Manage the administration of the group medical insurance plan, processing timely enrollments for new hires and prompt deletions for separating employees.</li><li><b>
Claims Assistance:</b> Assist between colleagues and insurance underwriters, assisting staff with complex medical reimbursement claims and health card processing.</li><li><b>
Health &amp; Safety:</b> Coordinate and promote health, safety, and wellness programs, including injury prevention awareness and the property's modified work programs.</li><li><p><b>
Travel Logistics &amp; Flight Ticket Booking</b></p></li><li><b>
Flight Bookings:</b> Assist People &amp; Culture Coordinator with designated corporate travel agencies to handle end-to-end flight ticket bookings for annual vacation leave, official business travel, deployment, and repatriations.</li><li><b>
Refund Processing:</b> Assist People &amp; Culture Coordinator to oversee the submission and tracking of cancelled tickets to secure applicable refunds or travel credits from vendors.</li><li><p><b>
Employee Engagement &amp; Communications</b></p></li><li><b>
Activity Planning:</b> Plan, organize, and execute a diverse monthly calendar of employee engagement events, team building, and recognition programs to bolster morale.</li><li><b>
Lifestyle Classes:</b> Direct and oversee internal Lifestyle Classes (such as yoga, healthy eating, or educational workshops), taking full responsibility for booking guest speakers and securing required materials.</li><li><b>
Community Initiatives:</b> Plan and coordinate corporate community service campaigns, such as blood drives, environmental cleanups, or Earth Hour initiatives, in alignment with local municipal guidelines.</li><li><b>
Confidential Document Management:</b> File all general correspondence and personnel records systematically, enforcing total confidentiality in all matters relating to the Human Resources department.</li></ul><br>
<b>
Qualifications</b><p><br>
**Required Qualifications:**</p><ul><li>
Bachelor's Degree in Human Resources, Business Administration, or related field</li><li>
Minimum one (1) year of professional experience in a People &amp; Culture, Human Resources, or Recruitment Executive role</li><li>
Demonstrated expertise in recruitment lifecycle management, including sourcing, screening, and candidate assessment</li><li>
Strong organizational and management capabilities with the ability to manage high-volume, concurrent recruitment initiatives</li><li>
Excellent written and verbal communication skills in English; additional language proficiency is advantageous</li><li>
Proven ability to maintain strict confidentiality and handle sensitive personnel information with discretion</li></ul><p>
**Preferred Qualifications:**</p><ul><li>
Bachelor's Degree in Human Resources, Business Administration, or related field</li><li>
Prior experience with Smart Recruiter / Accor systems</li><li>
Background in hospitality, hotel, or luxury service industry recruitment</li><li>
Experience with payroll administration and leave management systems</li><li>
Demonstrated success in employee engagement and wellness program coordination</li></ul><br>
<b>
Additional Information</b><p><br>
Directly opposite to The Dubai Mall, the iconic Burj Khalifa, 10 minutes walk to the Dubai Metro Station and within a few minutes&rsquo; drive to DIFC, World Trade Centre and just 15 minutes&rsquo; drive from Dubai International Airport, Swissotel Al Murooj is located in downtown Dubai, one of the city&rsquo;s favoured destinations for business or leisure.</p></div>

People & Culture Executive

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