executive assistant

administrative assistant

office administrator

executive assistant to ceo

logistics coordinator

executive coordinator

Majid Al Futtaim

<div>
 
 
 JOB TITLE
 
 
 
 Coordinator (Portfolio Management) | MAF Properties |
 
 
 
 ROLE SUMMARY
 
 
 
 The Coordinator role provides high-level administrative and operational support to the Executive, ensuring effective time management, seamless coordination, and high-quality preparation of reports and materials.
 
 
 
 
 
 This role goes beyond traditional diary management and includes ownership of recurring reporting cycles, data consolidation, executive presentations, and cross-functional coordination to enable informed decision-making.
 
 
 
 
 
 
 ROLE PROFILE
 
 
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 Manage complex calendars, meetings, confidential correspondence, travel arrangements, and expense processing.
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 Prepare agendas, materials, and track action items to ensure effective follow-up.
 </li>
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 Lead recurring reporting cycles (weekly, monthly, quarterly) and ensure timely delivery.
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 Compile data from multiple departments, verify accuracy, and track KPIs while flagging inconsistencies.
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 Create high-quality executive decks, translating data into clear, structured messaging.
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 Act as liaison between executives and internal/external stakeholders, ensuring alignment and timely communication.
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 Support cross-functional initiatives by monitoring milestones and deliverables.
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 Strong organization, advanced Excel &amp; PowerPoint skills, attention to detail, proactive mindset, discretion, and ability to manage multiple priorities under tight deadlines
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 </ul>
 
 
 
 
 
 REQUIREMENTS
 
 
 <ul>
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 Bachelor&rsquo;s degree in business administration or related field.
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 5+ years&rsquo; experience supporting senior executives.
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 Proven experience in preparing management reports and executive-level presentations.
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 Strong proficiency in Microsoft Office (Excel, PowerPoint, Outlook)
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 Experience handling confidential and sensitive information.
 </li>
 </ul>
 
 
 
 
 
 WHAT WE OFFER
 
 
 <ul>
 <li>
 At Majid Al Futtaim, we&rsquo;re on a mission to create great moments, to spread happiness, to build, experiences that stay in our memories for a lifetime. We&rsquo;re proud to say that over the past 27 years, we have built a reputation as a regional market leader in what we do. Join us!
 </li>
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 Work in a friendly environment, where everyone shares positive vibes and excited about our future.
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 Work with over 45,000 diverse and talented colleagues, all guided by our Leadership Model.
 </li>
 </ul>
 
 
</div>

Coordinator (Portfolio Management)

INDIANISH HR CONSULTANT

Front Office Executive cum Sales CoordinatorLocation: Dubai, UAE Employment Type: Fixed Salary + Commission-BasedWe are seeking a dynamic and target-oriented Front Office Executive cum Sales Coordinator to join our growing immigration and study abroad consultancy in Dubai.Key Responsibilities:<ul><li>Managing front office operations and attending walk-in clients</li><li>Handling inquiries via calls, WhatsApp, and email</li><li>Coordinating with the sales team for lead follow-ups and conversions</li><li>Maintaining client records and documentation</li><li>Supporting daily administrative and sales tasks</li><li>Achieving monthly conversion targets</li></ul>Requirements:<ul><li>Excellent communication skills in English (additional languages are an advantage)</li><li>Strong sales, convincing, and customer service skills</li><li>Professional appearance and positive attitude</li><li>Basic computer knowledge (MS Office, CRM systems)</li><li>Previous experience in sales/front office preferred</li></ul>Compensation:<ul><li>Attractive commission-based structure</li><li>High earning potential for strong performers</li></ul>Interested candidates may share their CV to hr@indianish.in or +97152 146 4911Job Type: Full-timePay: AED1,500.00 - AED2,000.00 per month

Front Office Executive

InZone

<div>
 
 
 Job Description:
 
 
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 We are seeking a highly professional and proactive Executive Assistant to provide comprehensive administrative and strategic support to the CEO.
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 This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.
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 The Executive Assistant will act as a key liaison between the CEO and internal/external stakeholders, vendors, and partners, ensuring seamless coordination of business activities while upholding the highest standards of professionalism and confidentiality.
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 </ul>
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Manage and optimize the CEO&rsquo;s calendar, including meetings, appointments, and shifting priorities.
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 Organize and manage podcast schedules, speaking engagements, and executive appearances.
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 Prepare meeting agendas, presentations, briefing notes, and track action items.
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 Screen and prioritize communications on behalf of the CEO.
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 Communicate professionally with external stakeholders, partners, and service providers.
 </li>
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 Act as the primary liaison between the CEO and internal departments.
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 Negotiate timelines, coordinate deliverables, and ensure quality standards are met.
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 Plan, organize, and execute corporate events, executive meetings, and external engagements.
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 Coordinate venues, vendors, logistics, guest lists, and on-site execution.
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 Monitor deadlines and proactively ensure the timely completion of tasks.
 </li>
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 Provide personal administrative support to the CEO, including coordinating appointments and time-sensitive matters, while upholding strict professional boundaries and confidentiality.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Minimum 4+ years of experience in a similar Executive Assistant.
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 Strong understanding of UAE business practices and vendor coordination.
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 Proven experience managing events end-to-end.
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 Excellent written and verbal communication skills.
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 Strong stakeholder and relationship management abilities.
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 High level of integrity, professionalism, and discretion.
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 Advanced organizational and time-management skills.
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 Proficiency in Microsoft Office and scheduling tools.
 </li>
 </ul>
</div>

Executive Assistant to the CEO

Trivium Group

<div>
 
 
 Life Manager / Executive Operations Partner to Founder
 
 
 
 
 Company: Giga Brands
 
 Founder: Hunter Harris
 
 Location: Primarily Dubai (hybrid, in-person expected)
 
 Travel: Frequent international travel (e.g., Lebanon, India and other locations)
 
 Employment Type: Full-time (contract)
 
 Compensation: $60,000-$70,000 + PTO + relocation support + long-term phantom equity potential
 
 
 About the Company
 
 
 
 
 Giga Brands is a fast-scaling, AI-forward company supporting modern digital businesses and brands. The team operates in a high-performance, execution-driven environment with approximately 25 team members globally.
 
 
 This role directly supports the founder and sits at the center of executive operations, logistics, and day-to-day execution.
 
 
 The Role
 
 
 
 
 We are hiring a highly proactive Life Manager / Executive Operations Partner to take full ownership of the founder's day-to-day operational life.
 
 
 This is not a traditional administrative EA role. This position is designed for someone who operates independently, anticipates needs before they arise, and ensures everything &mdash; from calendar to logistics to execution &mdash; is fully dialed in.
 
 
 Success means the founder is fully focused on scaling the company while operational and executive tasks run seamlessly in the background.
 
 
 Key Responsibilities
 
 
 
 
 Executive &amp; Calendar Ownership
 
 
 
 <ul>
 <li>
 Own and optimize the founder's calendar and priorities
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 Anticipate needs and prepare proactively
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 Ensure all meetings, logistics, and preparation are handled
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 Manage communications and follow-through
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 </ul>
 
 Operational &amp; Project Support
 
 
 
 <ul>
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 Track projects and deliverables across teams (light project management)
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 Pull performance metrics and support operational visibility
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 Coordinate across internal stakeholders and contractors
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 Execute quickly on priorities communicated throughout the day
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 </ul>
 
 Travel &amp; Logistics
 
 
 
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 Plan and manage international travel end-to-end
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 Coordinate flights, accommodations, and schedules
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 Support in-person logistics across locations
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 Flexibility to travel with or support the founder as needed
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 </ul>
 
 Administrative &amp; Execution Support
 
 
 
 <ul>
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 Manage expenses, documentation, and bookings
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 Coordinate vendors and operational needs
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 Maintain systems, organization, and structure
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 Ensure nothing falls through the cracks
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 </ul>
 
 AI-Enabled Productivity
 
 
 
 <ul>
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 Leverage AI tools to improve efficiency, workflows, and execution
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 Help implement systems that scale founder productivity
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 
 Ideal Candidate Profile
 
 
 
 
 Experience
 
 
 
 <ul>
 <li>
 4-6+ years supporting a founder, executive, or leadership team
 </li>
 <li>
 Experience in fast-paced startup, agency, or high-growth environments
 </li>
 <li>
 Proven ability to operate independently with minimal direction
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 </ul>
 
 Core Traits
 
 
 
 <ul>
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 Highly independent and proactive
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 Execution-focused and fast-moving
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 Detail-oriented and organized
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 Direct communicator who values efficiency over small talk
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 High ownership mindset
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 Adaptable to changing priorities
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 </ul>
 
 Skills
 
 
 
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 Advanced calendar and logistics management
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 Strong operational coordination and follow-through
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 Ability to manage high volumes of tasks and priorities
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 Comfortable working with performance metrics and dashboards
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 </ul>
 
 Tools &amp; Tech
 
 
 
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 Google Workspace
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 Slack
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 Standard agency/startup tools
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 Comfort using AI tools for productivity and operations
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 </ul>
 
 Work Style &amp; Expectations
 
 
 
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 Hybrid role based primarily in Dubai
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 3-6 days/week in-person depending on schedule and priorities
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 Flexible hours aligned with founder workflow
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 Fast-paced, high-output environment
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 Requires autonomy and decisiveness
 
 
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 </ul>
 
 Benefits
 
 
 
 
 
 Compensation &amp; Benefits
 
 
 
 <ul>
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 Salary: $60K-$70K
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 Phantom equity potential for long-term contribution
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 Paid travel
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 PTO
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 Relocation support
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 High-growth exposure working directly with founder
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 </ul>
</div>

Personal Assistant

Alchemy Group

<div>
 
 
 ROLE :
 
 Executive Assistant
 
 
 
 EXPERIENCE :
 
 1+ years
 
 
 
 LOCATION :
 
 Dubai
 
 
 
 
 
 
 WHAT YOU'LL DO :
 
 
 
 
 
 <ul>
 <li>
 Manage daily executive operations: calendars, travel, meetings, notes.
 </li>
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 Handle client/partner communication: email, WhatsApp, calls, and follow-ups.
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 Support sales workflows: pipeline tracking, proposals, next-step coordination.
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 Create and maintain docs, reports, and decks using Google Workspace.
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 Draft clear communication: emails, summaries, decks, action items.
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 Use AI tools (ChatGPT, automation, research) to boost productivity.
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 Coordinate cross-team deliverables and ensure deadlines are hit.
 </li>
 <li>
 Maintain confidentiality and handle sensitive info responsibly
 </li>
 </ul>
 
 
 
 
 
 WHAT YOU NEED:
 
 
 
 
 
 <ul>
 <li>
 Excellent written and verbal communication skills.
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 <li>
 Prior client-facing or sales-support experience.
 </li>
 <li>
 Strong Google Workspace and productivity tool skills.
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 <li>
 Comfort with AI tools and workflows.
 </li>
 <li>
 Strong organisation and prioritisation.
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 Proactive, solution-driven mindset.
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 Discretion with confidential business information.
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 Bonus: Experience in tech, media, advertising, or founder-led teams.
 </li>
 </ul>
 
 
</div>

Executive Assistant

Chalhoub Group

<div>
 
 INSPIRE | EXHILARATE | DELIGHT
 
 
 
 For over seven decades, Chalhoub Group has been a partner and creator of luxury experiences in the Middle East. In its pursuit to excel as a hybrid luxury retailer, the Group has curated a portfolio of over 10 owned brands and strengthened its distribution and marketing expertise for over 400 international names across luxury fashion, beauty, jewellery, watches, eyewear, and art de vivre categories.
 
 
 Every step at Chalhoub Group is taken to build a future where luxury dreams become reality &mdash; bridging cultures and crafting memorable experiences for our consumers. Be it by constantly reinventing itself, committing to innovation, or embracing new technologies, the Group is shaping the future of luxury retail. It delivers seamless omnichannel experiences across more than 950 stores, online platforms, and mobile apps. Driving this innovation journey is The Greenhouse &mdash; the Group&rsquo;s innovation hub, incubator, and accelerator for startups and emerging businesses, regionally and globally.
 
 
 Chalhoub Group fosters a people-at-heart culture rooted in diversity, equity, and inclusion, and a workplace catalysed by forward thinking and future-proofing. Today, it brings together over 16,000 talented professionals across eight countries in the Middle East, with a presence in LATAM. Their collective efforts have earned the Group the Great Place to Work&reg; certification in several markets.
 
 
 Sustainability is at the core of the Group&rsquo;s strategy, guided by a clear commitment to people, partners, and the planet. Chalhoub Group is proud to be a member of the United Nations Global Compact, a signatory of the Women&rsquo;s Empowerment Principles, and to have pledged to reach Net Zero by 2040.
 
 
 
 What You'll Be Doing
 
 
 
 We are looking for an experienced, proactive Executive Assistant to provide high‑level administrative and operational support to the Office of the SVP, Fashion. The role requires exceptional organisation, discretion and the ability to operate at pace across executive communications, travel and diary management, event coordination, and strategic reporting. The EA will act as a trusted partner to the SVP and a professional ambassador to senior stakeholders across the Group and external partners.
 
 
 <ul>
 <li>
 Manage complex calendar, meetings and travel (itineraries, visas, accommodation) for the SVP and Fashion leadership.
 </li>
 <li>
 Prepare and quality‑assure executive decks, reports and meeting materials (e.g., strategy decks, budgets, offsite collateral).
 </li>
 <li>
 Take accurate minutes, maintain action logs and follow up on directives.
 </li>
 <li>
 Coordinate internal engagement and leadership events (town halls, offsites, breakfasts) with People Partner and comms.
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 Share timely internal/external updates (LinkedIn, One Chalhoub, internal comms) and monitor travel/costs for efficiency.
 </li>
 <li>
 Act as a discreet point of contact for senior stakeholders and external partners.
 
 
 </li>
 </ul>
 
 What You&rsquo;ll Need To Succeed
 
 
 
 <ul>
 <li>
 5+ years&rsquo; EA experience supporting senior leadership (fashion/retail experience is a plus).
 </li>
 <li>
 Advanced PowerPoint, Excel and strong written/verbal English. Additional regional language is a plus.
 </li>
 <li>
 Highly organised, detail‑oriented, able to manage competing priorities with urgency.
 </li>
 <li>
 Proven event and travel logistics experience; high standards of discretion and professionalism.
 
 
 </li>
 </ul>
 
 What We Can Offer You
 
 
 
 With us, you will turn your aspirations into reality. We will help shape your journey through enriching experiences, learning and development opportunities and exposure to different assignments within your role or through internal mobility. Our Group offers diverse career paths for those who are extraordinary, every day.
 
 
 We recognise the value that you bring, and we strive to provide a competitive benefits package which includes health care, child education contribution, remote and flexible working policies as well as exclusive employee discounts.
 
 
 
 We Invite All Applicants to Apply
 
 
 
 It Takes Diversity Of Thought, Culture, Background, Differing Abilities and Perspectives to truly Inspire, Exhilarate and Delight our customers. At Chalhoub Group, we are committed to inclusion and diversity.
 
 
 We welcome all applicants to apply and be part of our exciting future. We ensure equal opportunity for all our applicants without regard to gender, age, race, religion, national origin or disability status.
</div>

Executive Assistant - SVP, Fashion

TASC Outsourcing

<div>
 <ul>
 <li>
 
 Client Industry &ndash; Front Office &amp; Administrative Coordinator &ndash; Arabic Speakers
 
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 <li>
 
 Job Title &ndash; Pharmaceutical
 
 </li>
 <li>
 
 Type - Outsourced
 
 </li>
 <li>
 
 Work Location &ndash; Dubai
 
 </li>
 <li>
 
 Salary - Upto 8000
 
 </li>
 <li>
 
 Mandatory &ndash; 3-4 years of experience in Administrative, or Office Management roles.
 
 </li>
 </ul>
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Manage front desk operations and welcome visitors, clients, and VIP guests.
 </li>
 <li>
 Handle incoming calls, emails, and general inquiries.
 </li>
 <li>
 Coordinate meeting room bookings, appointments, and executive calendars.
 </li>
 <li>
 Support office administration, including supplies management and vendor coordination.
 </li>
 <li>
 Assist with documentation, filing, and record management.
 </li>
 <li>
 Provide general administrative support to HR and management.
 </li>
 </ul>
 
 
 
 
 Regards
 
 
 TASC Recruitment Team
 
</div>

Receptionist – Arabic Speakers

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