administrative assistant

project manager

executive assistant

marketing executive

office administrator

executive coordinator

Ayat Group

<div>
 
 Ayat Development is looking for a highly organized, proactive, and dynamic Executive Office Coordinator to join our growing team. The ideal candidate will play a key role in supporting executive management and coordinating between consultants, contractors, authorities, and internal departments to ensure smooth day-to-day operations across the company.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Coordinate effectively with consultants, contractors, government authorities, and internal departments to ensure smooth workflow and timely execution of tasks.
 </li>
 <li>
 Assist executive management in daily administrative and operational activities.
 </li>
 <li>
 Prepare, draft, review, and manage professional letters, official correspondences, reports, and emails in both Arabic and English.
 </li>
 <li>
 Attend meetings with management, consultants, contractors, and authorities, while maintaining professional representation of the company.
 </li>
 <li>
 Prepare accurate and well-structured Minutes of Meetings (MOM) with strong attention to detail and timely distribution.
 </li>
 <li>
 Follow up on action items, pending approvals, submissions, permits, and coordination matters with all stakeholders.
 </li>
 <li>
 Maintain organized records of correspondence, project documents, meeting records, engineering drawings, and company files.
 </li>
 <li>
 Coordinate appointments, schedules, meetings, and executive calendars efficiently.
 </li>
 <li>
 Support management in handling confidential and sensitive information professionally.
 </li>
 <li>
 Ensure proper communication flow between departments and external parties.
 </li>
 <li>
 Monitor ongoing coordination tasks and ensure deadlines are achieved.
 </li>
 <li>
 Assist in preparing presentations, reports, company profiles, and executive documentation for meetings, authorities, and business presentations.
 </li>
 <li>
 Arrange and prepare professional presentations using all required computer applications and presentation tools with high-quality standards.
 </li>
 <li>
 Coordinate documentation and communication related to engineering drawings, technical submissions, consultant comments, and contractor correspondence.
 </li>
 <li>
 Review and organize engineering drawings and technical documents for tracking, filing, coordination, and communication purposes.
 </li>
 <li>
 Handle multiple priorities simultaneously while maintaining high accuracy and professionalism.
 </li>
 <li>
 Provide administrative and coordination support for development projects and company operations.
 </li>
 <li>
 Maintain strong attendance, punctuality, professionalism, and responsiveness in all company matters.
 </li>
 <li>
 Work effectively under pressure and within fast-paced project environments.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, Engineering Administration, or related field is preferred.
 </li>
 <li>
 Excellent verbal and written communication skills in both Arabic and English.
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Excellent interpersonal and coordination skills.
 </li>
 <li>
 High proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and presentation software.
 </li>
 <li>
 Strong ability to prepare professional letters, reports, presentations, and meeting documentation.
 </li>
 <li>
 High skill in arranging professional presentations, formatting reports, and preparing executive materials.
 </li>
 <li>
 Familiarity with engineering drawings, technical documentation, and construction-related correspondence.
 </li>
 <li>
 Ability to communicate effectively with consultants and contractors regarding technical documentation and project coordination matters.
 </li>
 <li>
 Ability to handle confidential information with professionalism and integrity.
 </li>
 <li>
 Strong problem-solving skills and ability to work independently
 </li>
 <li>
 Presentable personality with professional communication and meeting etiquette.
 </li>
 <li>
 Fast typing and note-taking skills are highly preferred
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Experience: Minimum 5 years of experience in the real estate development field in Dubai.
 </li>
 <li>
 Previous experience working with consultants, contractors, and government authorities in the UAE is mandatory.
 </li>
 <li>
 Fluent in Arabic and English (reading, writing, and speaking) is a must.
 </li>
 <li>
 Strong experience in coordination, executive support, and administrative management.
 </li>
 <li>
 Ability to work under pressure and manage multiple tasks efficiently.
 </li>
 <li>
 Active, dynamic, punctual, and highly committed personality.
 </li>
 </ul>
 
 
 
 
 
 What We Offer:
 
 
 
 Career growth opportunities in a fast-growing company.
 
 
 A professional and supportive work environment.
 
 
 Opportunity to work on high-profile real estate development projects.
 
</div>

Office Executive Coordinator

InterSystems Middle East

<div>
 
 
 Overview
 
 
 
 The Marketing Coordinator supports Middle East enterprise healthcare growth by executing field programs and account-based marketing (ABM) activities that generate qualified meetings and pipeline. Reports to Marketing Manager, this role partners closely with Sales to deliver well-run engagements (events, executive roundtables, webinars) and disciplined follow-up.
 
 
 
 Specialization
 
 
 
 Field marketing execution + ABM support: Delivery of programs and account-based activities for Tier 1/2 accounts, with strong coordination across Sales, subject-matter experts (SMEs), and vendors.
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Execute Field programs (executive roundtables, hosted forums, webinars, conferences): project plans, timelines, speaker coordination, vendor management, attendee experience, and on-the-day delivery.
 </li>
 <li>
 Support ABM execution for named Tier 1/2 accounts (as defined by the Marketing Manager and Sales): coordinate contact list preparation, invite waves, tailored event formats, and follow-up motions with Sales.
 </li>
 <li>
 Run follow-up operations for the programs you execute: lead capture QA, attendee lists, handoff notes, follow-up cadence coordination with Sales, and meeting scheduling support.
 </li>
 <li>
 Create and coordinate content/design assets for field and ABM activities you own&mdash;using in-house tools and/or briefing and coordinating third-party vendors for assets such as invitations, agendas, social tiles, banners, signage, email copy, and recap posts.
 </li>
 <li>
 Coordinate with the Digital &amp; Marketing Ops Marketing Coordinator to ensure promotion and tracking are set up (landing pages, emails, UTMs), and provide timely inputs required for campaign builds.
 </li>
 <li>
 Support partner/customers co-marketing execution where relevant (Go-Live, Interviews, Signing ceremonies, Kick off events and other in account support).
 </li>
 <li>
 Maintain program documentation (checklists, runbooks, post-mortems) and propose practical improvements for future iterations.
 </li>
 <li>
 Follow established brand, compliance, and approval processes.
 </li>
 <li>
 Manage 3rd party events management organization and establish strong professional relationships.
 </li>
 </ul>
 
 
 Qualification and experience
 
 
 <ul>
 <li>
 Minimum 2 years&rsquo; experience in B2B marketing (field/events/ABM support preferred)
 </li>
 <li>
 Proven ability to coordinate multiple workstreams with deadlines (vendors, speakers, internal stakeholders).
 </li>
 <li>
 Effective writing skills for invitations, event communications, and follow-up messages.
 </li>
 <li>
 Strong stakeholders&rsquo; management and event management skills
 </li>
 <li>
 Fluent English required; Arabic is a plus.
 </li>
 </ul>
 
 
 Personal Specification
 
 
 <ul>
 <li>
 Organized, detail-oriented, and comfortable working from checklists/runbooks.
 </li>
 <li>
 Strong communicator who builds trust with Sales and vendors.
 </li>
 <li>
 Proactive, solution-focused, and reliable.
 </li>
 <li>
 Commercially curious&mdash;understands that the goal is meetings/pipeline, not activity volume.
 </li>
 <li>
 Team player with a hands-on, execution-first mindset.
 </li>
 </ul>
 
 
 Education and training
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in marketing, communications, business, or related field
 </li>
 </ul>
</div>

Marketing Coordinator, Field Events & ABM

Hemaya

We are excited to announce several key career opportunities within our growing hotel group. We are seeking passionate, experienced, and service‑driven professionals to join our team and contribute to delivering exceptional guest experiences.Open Positions<ul><li>Operations Manager</li><li>Sales &amp; Marketing Manager</li><li>Reservations Manager</li><li>Finance &amp; Administration Manager</li><li>Operations Executive / Coordinator</li></ul>General Requirements<ul><li>Previous experience in the same rule</li><li>Strong communication and leadership skills</li><li>Ability to work in a fast‑paced environment</li><li>Customer‑focused mindset</li><li>Proficiency in hotel systems (Opera, PMS, etc.) is an advantage.</li></ul>Interested candidates are invited to send their updated CV and cover letter to: eloualimd17@gmail.com Please mention the position title in the subject line.Pay: AED5.00 - AED10.00 per hourWork Location: In person

Hotel management

InterSystems Corporation

<div>Overview

The Marketing Coordinator supports Middle East enterprise healthcare growth by executing field programs and account-based marketing (ABM) activities that generate qualified meetings and pipeline. Reports to Marketing Manager, this role partners closely with Sales to deliver well-run engagements (events, executive roundtables, webinars) and disciplined follow-up.

Specialization

Field marketing execution + ABM support: Delivery of programs and account-based activities for Tier 1/2 accounts, with strong coordination across Sales, subject-matter experts (SMEs), and vendors.

Responsibilities
<ul>
<li>Execute Field programs (executive roundtables, hosted forums, webinars, conferences): project plans, timelines, speaker coordination, vendor management, attendee experience, and on-the-day delivery.</li>
</ul><ul><li>Support ABM execution for named Tier 1/2 accounts (as defined by the Marketing Manager and Sales): coordinate contact list preparation, invite waves, tailored event formats, and follow-up motions with Sales.</li>
</ul><ul><li>Run follow-up operations for the programs you execute: lead capture QA, attendee lists, handoff notes, follow-up cadence coordination with Sales, and meeting scheduling support.</li>
</ul><ul><li>Create and coordinate content/design assets for field and ABM activities you own&mdash;using in-house tools and/or briefing and coordinating third-party vendors for assets such as invitations, agendas, social tiles, banners, signage, email copy, and recap posts.</li>
</ul><ul><li>Coordinate with the Digital &amp; Marketing Ops Marketing Coordinator to ensure promotion and tracking are set up (landing pages, emails, UTMs), and provide timely inputs required for campaign builds.</li>
</ul><ul><li>Support partner/customers co-marketing execution where relevant (Go-Live, Interviews, Signing ceremonies, Kick off events and other in account support).</li>
</ul><ul><li>Maintain program documentation (checklists, runbooks, post-mortems) and propose practical improvements for future iterations.</li>
</ul><ul><li>Follow established brand, compliance, and approval processes.</li>
</ul><ul><li>Manage 3rd party events management organization and establish strong professional relationships.</li>
</ul>
 Qualification and experience
<ul>
<li>Minimum 2 years' experience in B2B marketing (field/events/ABM support preferred)</li>
</ul><ul><li>Proven ability to coordinate multiple workstreams with deadlines (vendors, speakers, internal stakeholders).</li>
</ul><ul><li>Effective writing skills for invitations, event communications, and follow-up messages.</li>
</ul><ul><li>Strong stakeholders' management and event management skills</li>
<li>Fluent English required; Arabic is a plus.</li>
</ul>
Personal Specification
<ul>
<li>Organized, detail-oriented, and comfortable working from checklists/runbooks.</li>
</ul><ul><li>Strong communicator who builds trust with Sales and vendors.</li>
</ul><ul><li>Proactive, solution-focused, and reliable.</li>
</ul><ul><li>Commercially curious&mdash;understands that the goal is meetings/pipeline, not activity volume.</li>
</ul><ul><li>Team player with a hands-on, execution-first mindset.</li>
</ul>
Education and training
<ul>
<li>Bachelor's degree in marketing, communications, business, or related field</li></ul><div> 
About InterSystems

InterSystems, a creative data technology provider, delivers a unified foundation for next-generation applications for healthcare, finance, manufacturing, and supply chain customers in more than 80 countries. Our data platforms solve interoperability, speed, and scalability problems for large organizations around the globe to unlock the power of data and allow people to perceive data in imaginative ways. Established in 1978, InterSystems is committed to excellence through its 24&times;7 support for customers and partners around the world. Privately held and headquartered in Boston, Massachusetts, InterSystems has 38 offices in 28 countries worldwide. For more information, please visit InterSystems.com.</div></div>

Matchworkers International

<div>
 
 
 Personal Assistant to CEO (Recruitment Agency)
 
 
 
 
 Location:
 
 Dubai full time
 
 
 
 Salary:
 
 to be discussed
 
 
 
 Gender:
 
 Female
 
 
 
 
 
 
 Job Summary
 
 
 
 We are looking for a dynamic and highly organized European Personal Assistant to support the CEO of a fast-paced recruitment agency. The ideal candidate will be proactive, resourceful, and comfortable working in a high-pressure, target-driven environment, managing both business and administrative priorities efficiently.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide full administrative and executive support to the CEO
 </li>
 <li>
 Manage calendar, meetings, and travel arrangements efficiently
 </li>
 <li>
 Prepare reports, presentations, and recruitment performance summaries
 </li>
 <li>
 Handle confidential business information with professionalism and discretion
 </li>
 <li>
 Screen calls, emails, and correspondence on behalf of the CEO
 </li>
 <li>
 Track tasks, deadlines, and ensure timely execution of CEO directives
 </li>
 <li>
 Support in business development coordination and meeting preparations
 </li>
 <li>
 Manage documentation, CRM updates, and filing systems
 </li>
 <li>
 Assist with occasional personal tasks as required
 </li>
 <li>
 Show high degree of flexibility to support various functions of the business, such coordinating with clients in Europe and working alongside our Recruitment Team.
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent
 </li>
 <li>
 1&ndash;3 years of experience as a Personal Assistant / Admin / Coordinator (recruitment industry experience is an advantage)
 </li>
 <li>
 Strong communication skills (English required; additional languages are a plus)
 </li>
 <li>
 Excellent organizational and multitasking abilities
 </li>
 <li>
 Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
 </li>
 <li>
 Ability to work in a fast-paced, target-driven environment
 </li>
 <li>
 High level of discretion and professionalism
 </li>
 <li>
 Strong coordination and follow-up skills
 </li>
 </ul>
</div>

European Personal Assistant to Managing Director

SEO Sherpa

<div>We are looking for the executive assistant of our dreams to join our growing team and provide vital, high-level support to James Reynolds, the Founder and CEO, and senior-level team members. In this dynamic role, you will manage emails and calendars, coordinate seamless travel arrangements, process visas and insurance, handle invoicing, and ensure our office is an altogether great place to work.
You will act as the CEO's trusted shield by politely but firmly vetting internal and external requests to protect his time for high-impact focus, while also serving as a warm, high-touch point of contact for our VIP clients and brand partners to ensure they always feel incredibly valued.
Beyond day-to-day administration, you will be deeply woven into the operations and culture of our agency. You will attend leadership team syncs to capture key notes and track action items, gently but effectively holding department heads accountable to their deadlines. As a key connector for our people, you will draft and distribute agency-wide communications on behalf of the CEO to keep everyone aligned. Your negotiation skills will shine as you handle contracts and pricing with vendors and service providers, and your creativity will come alive as you plan vibrant in-house activities, celebrations, exciting special projects, and our annual conference that brings together 50+ team members from around the globe.
In this position, you will manage both in-office operations end-to-end and gain first-hand experience in digital marketing (SEO and PPC) while working alongside the region's leading specialists in their field.
Note: This is a full-time, hybrid position based in Dubai, United Arab Emirates. If you're not in Dubai yet, don't sweat it&mdash;we handle relocation costs, flights, visas, and your initial accommodation to get you settled seamlessly.
About SEO Sherpa:
SEO Sherpa is one of the fastest-growing organic SEO agencies in the Middle East and North America. We&rsquo;ve been featured by Moz, Search Engine Journal, Semrush, Entrepreneur Magazine, and Forbes, and our work has been recognized through the most coveted awards in search:
Global Search Awards Best Large SEO Agency (2023)
MENA Search Awards Best Large SEO Agency (2025, 2024, 2023, 2022, 2020 &amp; 2018)
Five-Time MENA Best SEO Campaign Winner
The SEO Sherpas are a fun-loving bunch of digital geeks delivering organic, hand-crafted SEO to more than 100 clients worldwide. We&rsquo;ve helped companies like Amazon, Pretty Little Thing, Citibank, Farfetch, Harper&rsquo;s Bazaar, Nissan, Standard Chartered, Guinness World Records, Bulletproof, Aramex, and dozens of growth firms reach the highest heights of search. 
Requirements 
If you answer &quot;YES&quot; to all of these, this role will be a good match:<ul><li>
You have A++ organizational and people management skills and possess the ability to handle competing deadlines, conflicting schedules and balance dozens of projects in your sleep.
</li><li>You&rsquo;re results-driven and hungry to help both your teammates and agency succeed. Well-defined objectives are all you need to get the job done and inspire those around you to do the same.</li><li>
We move fast and you'll be juggling lots of priorities. You'll need rock-solid project management skills and possess the canny knack to see difficult things through to completion when others struggle.
</li><li>Inbox zero is not something you aspire to, it's your modus operandi. Hundreds of emails a day? You've got that inbox taken care of with monk-like discipline.
</li><li>You are an exceptional written communicator. Your writing is full of personality, polished and professional.
</li><li>You have exceptionally high standards. You are always raising the bar because in your world great just isn't good enough.
</li><li>You've got wickedly good problem-solving skills. Whatever the challenge, you attack it with independence and passion.</li></ul> 

Benefits 
Cool stuff you'll get:<ul><li>
The opportunity to work with a talented team on an important mission.</li><li>
Unlimited (paid) personal time off for vacation, sick, and wellness days.</li><li>
Flexible hours and the freedom to work remotely (from anywhere!) for up to 6 weeks per year.</li><li>
Radical transparency across company metrics and information (we call this &quot;open for business&quot;).</li><li>
100% company-paid health insurance.</li><li>
When the company does well, so will you. 8-15% of the net profit gets shared amongst the team members you included.</li><li>
A brand new Apple Mac on your first day.</li><li>
Regular training, professional workshops, and book purchases covered by us.</li><li>
Team retreats and meet-ups that bring together our remote-first workforce.</li><li>
A fun work culture where we value your work and our client's business.</li></ul></div>

Executive Assistant

Cheqpoint Tech Trading LLC

CheqPoint Tech Trading LLC Location: Dubai, UAEPosition: Full-Time | On-Site Salary: AED 3,000 - 5,000 (negotiable based on technical knowledge and relevant experience). [This salary package includes basic + allowance, all other terms as per MOHRE guidelines]About CTTCheqPoint Tech Trading LLC is the authorised field service and reseller installation partner for Atlantic brand water heaters in the UAE. We operate in a fast-paced, technically demanding environment &mdash; managing warranty claims, field dispatch, client communications, and installation coordination across Dubai and beyond. This is a small, high-accountability team where every person's output is visible and matters.The RoleWe're looking for a Water Heater After-Sales Service Specialist who is equal parts organised administrator, confident communicator, and technically fluent operator. This is the nerve centre of our service operation &mdash; you will be the first point of contact for clients, the link between the field team and management, and the person responsible for ensuring no ticket falls through the cracks.This is not a passive desk job. You will be coordinating technicians who need to be pushed, diagnosing and finding solutions for problems, upselling clients who call in expecting nothing, and maintaining data that the entire billing and warranty cycle depends on.What You'll DoTicket &amp; Job Management<ul><li>Receive, log, and assign all inbound service calls, warranty claims, and installation inquiries with zero data entry errors</li><li>Generate job reference numbers, track ticket status end-to-end, and update job files in real time</li><li>Scan and file all handwritten service reports, commissioning documents, and client paperwork into the correct digital job folders</li><li>Maintain the master job register across both the Atlantic service unit and reseller installation pipeline</li></ul>Field Dispatch &amp; Technician Coordination<ul><li>Schedule and dispatch field technicians based on job priority, location, and skill requirement</li><li>Follow up actively with technicians on ETAs, job completion, and report submission &mdash; this team needs chasing, not nudging</li><li>Coordinate parts availability and vehicle readiness before dispatch</li><li>Escalate field issues to the senior engineer when jobs exceed scope</li></ul>Client Communication &amp; Service Upsell<ul><li>Handle inbound calls and WhatsApp inquiries professionally, gathering correct technical details from clients who may not know what they're describing</li><li>Triage warranty vs. paid service eligibility based on standard criteria and escalate edge cases</li><li>Identify and act on upsell opportunities &mdash; converting warranty visit clients into paid service customers where applicable (proven track record here is a strong plus)</li><li>Manage client expectations on timelines, technician arrival, and job outcomes</li></ul>Documentation &amp; Reporting<ul><li>Ensure all job data &mdash; labour hours, parts used, client details, service type &mdash; is accurately captured in the system at the time of closure</li><li>Support invoice compilation by maintaining clean, complete ticket logs</li><li>Handle office administrative tasks: licence renewals, portal updates, certification renewals, document control</li></ul>What We're Looking ForTechnical Aptitude (Non-Negotiable)<ul><li>Solid working knowledge of water heaters, HVAC systems, or electrical/electronic equipment</li><li>Ability to understand and speak intelligently about product issues with both clients and technicians</li><li>Comfortable reading service reports, identifying intervention types, and spotting gaps in documentation</li></ul>Customer Handling<ul><li>Demonstrated experience managing customers in technical service environments &mdash; not just taking messages, but resolving, redirecting, and retaining</li><li>Calm under pressure; able to de-escalate frustrated clients and maintain professionalism at all times</li><li>Prior experience where handling difficult clients led to a measurable outcome (renewal, upsell, 5-star review, etc.) is highly valued</li></ul>Data &amp; Systems<ul><li>Data entry accuracy must be at 100% &mdash; our billing and warranty claims depend entirely on what you log</li><li>Proficient with office applications: Google Sheets, Excel, CRM or job management tools, WhatsApp Business, email</li><li>Quick learner on bespoke internal systems (we use a custom quoting and invoice tool)</li></ul>Coordination &amp; Execution<ul><li>Experience coordinating field teams or mobile workers &mdash; you know how to get people moving without being ignored</li><li>Organised enough to run multiple open jobs simultaneously without losing track of any</li><li>Proactive: you flag problems before they become delays, not after</li></ul>Languages<ul><li>English and Hindi: mandatory &mdash; you will be communicating with clients, technicians, and management across all three daily</li><li>Arabic: a strong plus &mdash; a meaningful portion of our client base is Arabic-speaking and being able to engage them directly is a real advantage</li></ul>Who can Apply?People who have had some experience in one or more of the below roles:<ul><li>Project coordinators</li><li>Project Engineers</li><li>Application Engineers</li><li>Technical Sales Engineers</li><li>Inside Sales Engineers</li><li>Maintenance Planner / Scheduler</li><li>Field Service Engineer (junior or transitioning out of field)</li><li>MEP Site Coordinator</li><li>AMC (Annual Maintenance Contract) Coordinator</li><li>Facilities Management Coordinator</li><li>After-Sales Service Executive</li><li>Service Desk Coordinator (MEP/HVAC background)</li><li>Helpdesk MEP Technician (hardware/equipment)</li></ul>Nice to Have<ul><li>Prior experience in field service coordination within MEP, HVAC, plumbing, or electrical trades in the UAE</li><li>Proven examples of converting a warranty or complaint call into a paid service engagement</li><li>Familiarity with Atlantic, Daikin, Rheem, or similar brand service ecosystems</li><li>Arabic fluency</li></ul>What You Get<ul><li>A clearly defined, high-impact role within a growing specialist service unit</li><li>Direct exposure to senior technical and management decision-making</li><li>Opportunity to grow into a Service Operations Lead as the team scales</li><li>Competitive salary commensurate with experience</li></ul>Equal Opportunity: We welcome applications from all suitable candidates. Selection will be based on skills, experience, attitude and ability to perform the job.Pay: AED3,000.00 - AED5,000.00 per monthWork Location: In person

Water Heater After-Sales Service Specialist

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230 executive coordinator jobs In Dubai

Office Executive Coordinator

Marketing Coordinator, Field Events & ABM

Hotel management

Marketing Coordinator, Field Events & ABM

European Personal Assistant to Managing Director

Executive Assistant

Water Heater After-Sales Service Specialist