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administrative assistant Jobs in Dubai United Arab Emirates

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executive marketing assistant

Belvedere Marketing

Position: FULL-TIME EXECUTIVE ASSISTANT Salary: AED 2,500 - 2,800 (with performance-based increments) Location: Dubai / Hybrid Availability: Immediate StartBelvedere Marketing &amp; PR and Belmond Media Group are seeking a highly competent, emotionally mature, and professionally confident Executive Assistant to support the Founder across day-to-day business operations, events, client communication, and internal team coordination. This is a full-time, hybrid (80% remote, 20% office/events/client meetings) career-building role with significant growth potential. Applicants must not hold any other job.KEY RESPONSIBILITIES:ADMIN &amp; OPERATIONS<ul><li>Calendar management &amp; scheduling</li><li>Email handling, drafting, and follow-ups</li><li>Creating agendas, minutes, and summaries</li><li>Task coordination, Notion and ClickUp management</li><li>Ensuring deadlines are met across departments</li><li>Tracking deliverables and sending reminders</li><li>Handling documents, files, contracts, and communication logs</li></ul>CLIENT COMMUNICATION<ul><li>Responding to clients professionally</li><li>Coordinating approvals, queries, and updates</li><li>Preparing briefs, summaries, and follow-ups</li></ul>EVENTS &amp; EXTERNAL REPRESENTATION<ul><li>Attending events with or without the Founder</li><li>Managing guest lists, communication, and logistics</li><li>Representing the company confidently and professionally</li></ul>TEAM MANAGEMENT<ul><li>Ensuring internal team is meeting deadlines</li><li>Coordinating across departments</li><li>Following up on tasks without hesitation</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per monthApplication Question(s):<ul><li>What visa are you on? (Own visa preferred)</li></ul>Work Location: Hybrid remote in Dubai

Executive Assistant to CEO

Gdm interiors

Job description:The Executive Assistant to the CEO involves in a variety of tasks ranging from Project follow ups, business scheduling and correspondence to personal errands. The ideal candidate should be trustworthy, flexible, detail-oriented, and thrives in a fast-paced, professional environment. We are looking for a candidate who can stay in Dubai ( areas like Silicon Oasis, Liwan, Sky courts) and is available immediately. The transportation to and from the office in Sharjah will be with the CEO.Key Responsibilities:Professional Support:<ul><li>Daily follow ups on the project status with all the stake holders.</li><li>Manage CEO&rsquo;s calendar and appointments</li><li>Manage the subcontractors.</li><li>Screen calls, emails, and correspondence; draft responses as needed</li><li>Coordinate travel arrangements, itineraries, and accommodations</li><li>Prepare documents, reports, and presentations</li><li>Liaise with internal staff, clients, and vendors on behalf of the CEO</li><li>Assist in managing confidential business information and projects</li><li>Run errands and manage household-related scheduling</li><li>Coordinate family events, reservations, and special occasions</li><li>Occasionally assist with personal travel, gift purchasing, and other tasks</li></ul>Qualifications:<ul><li>Bachelors in Civil Engineering, Architecture or any related field.</li><li>Proven experience as a Personal Assistant, Executive Assistant, or similar role</li><li>Excellent organizational and time-management skills</li><li>Strong written and verbal communication skills</li><li>Proficient with Microsoft Office Suite, Google Workspace, and scheduling tools</li><li>Discretion and confidentiality are a must</li><li>Ability to multitask, prioritize, and anticipate needs</li><li>Positive, can-do attitude with a willingness to help wherever needed</li></ul>Job Type: Full-timeAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>Are you willing to relocate to Dubai Silicon Oasis?</li><li>Are you willing to travel to and from the office with the CEO?</li></ul>

HYM Investment Group

We are looking for a highly organized, detail-oriented, and proactive Executive Secretary to provide comprehensive administrative and executive support to our CEO. The ideal candidate will demonstrate exceptional professionalism, strong communication skills, and the ability to manage multiple priorities in a fast-paced corporate environment.Key Responsibilities<ul><li>Manage and coordinate the CEO&rsquo;s calendar, appointments, meetings, and daily agenda.</li><li>Handle incoming calls, emails, and correspondence, ensuring timely and appropriate responses.</li><li>Prepare meeting agendas, draft minutes, and follow up on action items to ensure completion.</li><li>Organize and manage complex travel arrangements, including itineraries, accommodations, and logistics.</li><li>Draft, review, and format reports, presentations, and business documents with accuracy and attention to detail.</li><li>Maintain strict confidentiality when dealing with sensitive information.</li><li>Coordinate and communicate with internal departments and external stakeholders on behalf of the CEO.</li><li>Anticipate the CEO&rsquo;s needs and ensure smooth daily operations.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>2&ndash;3 years of experience as an Executive Secretary, Executive Assistant, or in a senior administrative role supporting top-level executives.</li><li>Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent verbal and written communication skills.</li><li>Exceptional organizational, multitasking, and time-management abilities.</li><li>High level of integrity, discretion, and professionalism.</li></ul>Job Types: Full-time, PermanentPay: AED5,000.00 - AED5,500.00 per month

Boundless

<div>
 
 
 
 Role Overview:
 
 
 
 
 We&rsquo;re looking to hire an
 
 Executive Assistant to the Chairman
 
 . This key role involves comprehensive support to the Chairman and Operations Department, requiring robust communication, organization, and efficient management of senior executives&rsquo; daily tasks.
 
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 Calendar Management and Scheduling
 
 :
 
 <ul>
 <li>
 Efficiently manage the Chairman&rsquo;s calendar, coordinating appointments, meetings, and conference calls.
 </li>
 <li>
 Prioritize and optimize scheduling to maximize the Chairman&rsquo;s time.
 </li>
 </ul>
 
 
 Travel Coordination
 
 :
 
 <ul>
 <li>
 Arrange complex travel logistics for the Chairman, including flights, accommodations, and ground transportation.
 </li>
 <li>
 Anticipate travel needs and handle adjustments promptly.
 </li>
 </ul>
 
 
 Document Preparation and Organization
 
 :
 
 <ul>
 <li>
 Create, edit, and format documents, presentations, and reports for executive meetings.
 </li>
 <li>
 Maintain an organized digital and physical filing system.
 </li>
 </ul>
 
 
 Special Projects and Initiatives
 
 :
 
 <ul>
 <li>
 Collaborate with C-level executives on strategic projects, conducting research, data analysis, and project coordination.
 </li>
 <li>
 Assist in preparing materials for board meetings and high-level presentations.
 </li>
 </ul>
 
 
 Confidentiality and Discretion
 
 :
 
 <ul>
 <li>
 Handle sensitive information with utmost confidentiality.
 </li>
 <li>
 Exercise discretion when dealing with confidential documents and discussions.
 </li>
 </ul>
 
 
 
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 
 Professionalism
 
 : Represent the Chairman and the firm with the highest level of professionalism and integrity.
 </li>
 <li>
 
 Typing Speed
 
 : A minimum of 60 WPM is required for this role.
 </li>
 <li>
 
 Communication Skills
 
 : Excellent verbal and written communication skills in English (other languages are a plus).
 </li>
 <li>
 
 Software Proficiency
 
 : Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 
 Attention to Detail
 
 : Meticulous in document preparation and data management.
 </li>
 <li>
 
 Adaptability
 
 : Comfortable in a fast-paced, ever-changing environment.
 </li>
 <li>
 
 Positive Attitude
 
 : Proactive, solution-oriented, and maintains a positive outlook.
 </li>
 </ul>
</div>

Operations Executive Assistant

Devi Accessories DWC 

About UsJoin our prestigious jewelry brand, celebrated for crafting timeless and elegant pieces. We are seeking a dynamic, highly organized, and detail-oriented Executive Assistant to provide high-level support to our executive team and ensure seamless daily operations. This is your opportunity to be able progress in your life journey.Key Responsibilities<ul><li>Provide executive-level support to senior management, including calendar management, meeting coordination, and travel arrangements.</li><li>Prepare presentations, reports, meeting agendas, and professional correspondence.</li><li>Communicate effectively with clients, suppliers, and internal teams on behalf of executives.</li><li>Coordinate and oversee jewelry exhibitions, VIP appointments, and private events.</li><li>Support marketing initiatives, assist with social media content, and contribute to exceptional customer service.</li><li>Handle confidential information with discretion and maintain the highest level of professionalism.</li><li>Create visually appealing marketing and communication materials using tools such as Canva and Shopify</li><li>Provide personal support for the executive, including Ejari registration, property maintenance, and other ad hoc personal tasks.</li></ul>Qualifications<ul><li>Minimum 7 years of proven experience as an Executive Assistant in the luxury brand or high-end retail industry.</li><li>Exceptional organizational and multitasking skills with strong attention to detail.</li><li>Excellent verbal and written communication skills; ability to interact with high-end clientele.</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and relevant digital tools.</li><li>Experience with email marketing platforms and Canva for content creation.</li><li>Detail-oriented with a high level of accuracy.</li><li>Can work under pressure</li><li>Ability to thrive in a fast-paced, dynamic environment.</li><li>Bachelor&rsquo;s degree in Business Administration, Communications, or a related field preferred.</li><li>Immediate availability preferred.</li></ul>Benefits<ul><li>Competitive salary.</li><li>Opportunity to work closely with industry leaders and luxury clientele.</li><li>Exposure to high-profile events and international trade activities.</li><li>Professional growth opportunities within the company.</li><li>Duty timings: Monday to Friday, 9:30 AM &ndash; 6:30 PM.</li><li>Saturday: half-day work (work form home) 10:00 AM &ndash; 1:00 PM.</li></ul>Job Type: Full-timePay: AED6,000.00 - AED7,500.00 per monthExperience:<ul><li>Executive Assistant : 7 years (Required)</li></ul>Work Location: In person

Executive Assistant

Hawk MarTech

<div>
 
 
 
 COMPANY DESCRIPTION:
 
 
 
 
 Hawk MarTech is a global innovation and marketing powerhouse, dedicated to helping brands move faster and scale smarter in a connected world. Our technology division handles end-to-end product development, transforming concepts into market-ready solutions with design, engineering, and agile execution. Our marketing division drives brand growth by combining creativity, strategy, and data to craft engaging campaigns that deliver measurable results. Headquartered in Dubai, with hubs worldwide, we partner with leading brands across various industries, working to engineer world-class products, design unforgettable campaigns, and achieve lasting business outcomes.
 
 
 
 
 
 
 
 POSITION GOALS &amp; OBJECTIVES:
 
 
 
 
 We are seeking a proactive, highly organized, and professional Executive Assistant to provide comprehensive administrative support to the Co-founder. The ideal candidate will be an excellent problem solver who anticipates needs, manages the day-to-day workflow, and ensures the smooth operation of the executive office.
 
 
 
 
 
 
 
 KEY RESPONSIBILITIES:
 
 
 
 <ul>
 <li>
 
 Calendar and schedule management:
 
 Coordinate and manage a complex and extensive calendar, including prioritizing inquiries and scheduling appointments and meetings. Act as a gatekeeper to protect the executive's time for high-priority tasks.
 </li>
 <li>
 
 Communication:
 
 Serve as the primary point of contact and liaison between the executive, internal staff, external partners, and clients. Manage correspondence, including screening phone calls and drafting and proofreading emails, memos, and reports.
 </li>
 <li>
 
 Travel and logistics:
 
 Plan and coordinate comprehensive travel itineraries, including booking f lights, accommodation, and transportation.
 </li>
 <li>
 
 Meetings and events:
 
 Prepare and distribute meeting agendas, reports, and presentations. Record and distribute meeting minutes and follow up on action items to ensure deadlines are met. Assist with planning and executing corporate events and meetings.
 </li>
 <li>
 
 Information management:
 
 Create and maintain an organized filing system for all electronic and physical documents. Handle confidential information with the utmost discretion and integrity.
 </li>
 <li>
 
 Administrative tasks:
 
 Complete expense reports, prepare reports and presentations, and handle other general administrative duties.
 </li>
 <li>
 
 Special projects:
 
 Assist with special projects and initiatives by conducting research, compiling data, and collaborating with different departments as needed.
 </li>
 </ul>
 
 
 
 
 
 
 REQUIRED QUALIFICATIONS AND SKILLS:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, Management, or a related field.
 </li>
 <li>
 
 3 - 5 years of experience as an Executive Assistant reporting to MD/Director/CEO.
 
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) and experience with calendar management software and other productivity tools.
 </li>
 <li>
 Exceptional organizational and time-management skills, with the ability to prioritize and manage multiple projects simultaneously.
 </li>
 <li>
 Outstanding written and verbal communication skills, with a professional demeanour.
 </li>
 <li>
 High level of discretion and the ability to handle confidential information with integrity.
 </li>
 <li>
 A proactive and adaptable approach to problem-solving.
 </li>
 </ul>
</div>

WUDUH

<div>
 
 Job Objectives
 
 
 
 To provide high-level executive and strategic support to the CEO, ensuring seamless
 
 
 operations, effective communication, and coordination across internal and external
 
 
 stakeholders. This role requires a resilient and emotionally intelligent individual who can
 
 
 thrive in a dynamic, high-pressure executive environment.
 
 
 
 Responsibilities And Duties
 
 
 
 
 Executive &amp; Strategic Support
 
 
 
 <ul>
 <li>
 Provide direct, high-level support to the CEO, including managing sensitive and
 
 
 </li>
 </ul>
 confidential matters with integrity.
 
 
 <ul>
 <li>
 Act as a strategic support to the CEO, understanding priorities, business objectives,
 
 
 </li>
 </ul>
 and anticipating needs.
 
 
 <ul>
 <li>
 Prepare presentations, reports, and key documents for the upper management
 
 
 </li>
 </ul>
 meetings.
 
 
 
 Calendar &amp; Travel Management
 
 
 
 <ul>
 <li>
 Manage the CEO&rsquo;s calendar, schedule internal and external meetings, and
 
 
 </li>
 </ul>
 coordinate complex travel arrangements.
 
 
 <ul>
 <li>
 Prepare agendas, minutes, and action plans for executive meetings.
 
 
 </li>
 </ul>
 
 Internal Liaison &amp; Communications
 
 
 
 <ul>
 <li>
 Serve as the communication bridge between the CEO and C-level executives,
 
 
 </li>
 </ul>
 department heads, and staff.
 
 
 <ul>
 <li>
 Draft, and manage emails, memos, and communications on behalf of the CEO.
 </li>
 <li>
 Collect weekly status reports from C-levels, summarize key takeaways, and present
 
 
 </li>
 </ul>
 actionable items.
 
 
 
 Project &amp; Event Coordination
 
 
 
 <ul>
 <li>
 Assist in tracking and driving completion of key deliverables and projects.
 </li>
 <li>
 Organize and execute high-level internal and external events with attention to detail.
 
 
 </li>
 </ul>
 Information &amp; File Management
 
 
 <ul>
 <li>
 Maintain confidential files, records, and reports.
 </li>
 <li>
 Ensure proper documentation of decisions, meeting notes, and sensitive
 
 
 </li>
 </ul>
 communications.
 
 
 
 Personal Executive Tasks
 
 
 
 <ul>
 <li>
 Handle select personal and logistical tasks with professionalism, discretion, and care
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 Bachelor&rsquo;s degree in Business Administration, Finance, or related field (preferred).
 
 
 
 Minimum 3 Years Of Proven Experience Supporting Higher Managers.
 
 
 
 Experience in the UAE market if preferred.
 
 
 Female candidates are preferred for this role.
 
 
 
 Person Requirements
 
 
 
 <ul>
 <li>
 Emotionally intelligent, mature, and capable of handling demanding personalities.
 </li>
 <li>
 Proactive, solution-oriented, and anticipates needs without waiting for direction.
 </li>
 <li>
 Able to work under pressure with calmness, adaptability, and resilience.
 </li>
 <li>
 Highly organized, detail-oriented, and strong in time management.
 </li>
 <li>
 Strong interpersonal and conflict resolution skills.
 </li>
 <li>
 Professional discretion with zero tolerance for breach of confidentiality.
 </li>
 <li>
 Flexible availability when urgent needs arise after hours.
 
 
 </li>
 </ul>
 
 Technical Requirements
 
 
 
 <ul>
 <li>
 Proficient with Microsoft Office Suite and any other similar tools and software
 </li>
 <li>
 Proficiency in managing and organizing high level reports.
 </li>
 <li>
 Knowledge of industry regulations, policies and procedures.
 
 
 </li>
 </ul>
 
 Language Requirements
 
 
 
 Fluent in English (spoken and written)
 
 
 
 What We Offer
 
 
 
 <ul>
 <li>
 Comprehensive health insurance
 </li>
 <li>
 Competitive compensation package
 </li>
 <li>
 Prime central location
 </li>
 <li>
 Discounts on food, beverages, and wellness services
 </li>
 <li>
 Continuous learning and development opportunities
 </li>
 <li>
 A dynamic, inclusive, and supportive work environment
 </li>
 <li>
 A workplace led by Gen Z and Millennials
 
 
 </li>
 </ul>
 
 Employment Type
 
 
 
 <ul>
 <li>
 Part-time
 </li>
 <li>
 On-site
 
 
 </li>
 </ul>
 
 Ready to make your mark?
 
 
 
 Apply now for a career that merges your talents with innovation. At
 
 WUDUH
 
 , your journey to a fulfilling career is just a click away!
 
 
 Learn more at
 
 
 wuduh.zenats.com
 
 
 
 
 
 Stay connected
 
 
 
 
 We invite you to follow us on our social media platforms to stay updated on the latest news, events, and career opportunities at
 
 
 
 WUDUH
 
 
 
 .
 
 
 
 
 You Can Find Us On
 
 
 
 <ul>
 <li>
 LinkedIn
 </li>
 <li>
 Instagram
 
 
 </li>
 </ul>
 
 Wuduh is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees &mdash; regardless of gender, race, religion, or disability.
 
</div>

CEO Executive Assistant (Dubai)

Explore 2632+ Executive marketing assistant in Dubai United Arab Emirates this January. Find roles across top companies and apply now to boost your career.

2632 executive marketing assistant jobs IN Dubai United Arab Emirates

Executive Assistant to CEO

Executive Assistant to CEO

Executive Assistant to CEO

Operations Executive Assistant

Executive Assistant

Executive Assistant

CEO Executive Assistant (Dubai)