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executive operations assistant

Apesan Automotive Mats

<div>
 
 
 (Internal title: Executive Operations Assistant)
 
 
 
 
 About Apesan
 
 
 
 
 
 
 Apesan is one of Europe&rsquo;s leading manufacturers of custom-fit automotive floor mats.
 
 
 We design and produce high-quality TPE and textile mats for global customers&mdash;from aftermarket distributors to OEMs and e-commerce consumers.
 
 
 
 
 
 We&rsquo;re a fast-growing, family-owned manufacturing company with a practical, hands-on culture. Our team includes 10+ white-collar and 50+ total employees, supported by strong international partners.
 
 
 
 
 
 As we expand our global operations, we&rsquo;re looking for a dependable, organized, and resourceful Executive Operations Assistant to work directly with our Managing Partner and help keep company priorities on track.
 
 
 
 
 
 
 About the Role
 
 
 
 
 
 
 This role functions like a CEO&rsquo;s Office position in a start-up &mdash; but within a dynamic, family-owned manufacturing and consumer products company.
 
 
 
 
 
 You&rsquo;ll work side-by-side with the Managing Partner to manage priorities, follow-ups, communication, and team coordination across departments and partners. Expect to work from a cozy office right in the heart of our bustling industrial site &mdash; where the real action happens.
 
 
 
 
 
 You&rsquo;ll handle diverse daily tasks, from scheduling and recruitment support to project follow-ups. Over time, this position can evolve into broader coordination or management responsibilities as the company grows and you grow with it.
 
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree (Business, Economics, Communications, Engineering, or related).
 </li>
 <li>
 
 3&ndash;8 years of total work experience,
 
 ideally in administrative, coordination, or operations functions.
 </li>
 <li>
 
 Excellent command of English and Turkish
 
 (written &amp; spoken).
 </li>
 <li>
 
 Strong organization
 
 , multitasking, and follow-up discipline.
 </li>
 <li>
 Comfortable managing
 
 both simple tasks and complex communications.
 
 </li>
 <li>
 Positive, loyal, trustworthy, and
 
 discreet
 
 .
 </li>
 <li>
 Proficient with Google Workspace (Docs, Sheets, Slides, Calendar, Drive).
 </li>
 <li>
 
 Experience with Asana
 
 is a strong plus.
 </li>
 <li>
 Prior experience in manufacturing or international company settings is an advantage.
 </li>
 </ul>
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Manage the Managing Partner&rsquo;s daily schedule, priorities, and follow-ups.
 </li>
 <li>
 Support internal and external communication with professionalism and clarity.
 </li>
 <li>
 Filter and prioritize incoming business requests and handle confidential information with discretion.
 </li>
 <li>
 Follow up on priority actions assigned to direct reports.
 </li>
 <li>
 Organize travel, meetings, and visitor logistics.
 </li>
 <li>
 Handle daily operational paperwork (expenses, contracts, signatures, etc.).
 </li>
 <li>
 Prepare meeting notes, summaries, and short reports.
 </li>
 <li>
 Support recruitment and onboarding for team members reporting to the Managing Partner.
 </li>
 <li>
 Gather information from teams and prepare status updates on priority projects.
 </li>
 <li>
 Keep Asana boards and Google documents organized and up to date.
 </li>
 <li>
 Own company communications content on digital mediums such as LinkedIn and corporate web page and physical events such as exhibitions.
 </li>
 <li>
 Track key legal topics such as IPs.
 </li>
 </ul>
 
 
 
 
 
 Conditions
 
 
 
 
 
 <ul>
 <li>
 
 Schedule:
 
 Monday&ndash;Friday, 08:00&ndash;17:30 (on-site, 5 days)
 </li>
 <li>
 
 Location:
 
 &Idot;kitelli OSB, Ba&scedil;ak&scedil;ehir / Istanbul (10 min walk from metro)
 </li>
 <li>
 
 Benefits
 
 : Competitive salary + lunch + transport allowance + full SGK + private health insurance after 3 months
 </li>
 <li>
 
 Contract:
 
 1-year renewable or convertible to permanent upon mutual agreement
 </li>
 <li>
 
 Reports to:
 
 Managing Partner
 </li>
 </ul>
 
 
 
 
 
 Why Join Us
 
 
 
 
 
 
 You&rsquo;ll work directly with the Managing Partner and gain firsthand insight into how a growing international manufacturing business operates day-to-day.
 
 
 You&rsquo;ll take on meaningful responsibilities across departments, help streamline operations, and play a vital role in Apesan&rsquo;s next stage of growth.
 
</div>

Executive Operations Assistant

Cornerstone Executive Search Türkiye

<div>
 
 
 Personal Assistant to the Chairman
 
 
 
 
 Cornerstone T&uuml;rkiye
 
 is representing a
 
 leading private energy group with international operations
 
 . We are seeking a
 
 Personal Assistant to the Chairman
 
 to run a high-impact executive office and ensure flawless coordination across business and personal priorities.
 
 
 
 Key Responsibilities
 
 
 
 Executive &amp; Business Support
 
 <ul>
 <li>
 Orchestrate the Chairman&rsquo;s complex calendar; sequence meetings, reviews, and commitments for maximum impact.
 </li>
 <li>
 Plan and manage domestic/international travel (visas, flights, accommodations) and complete related expenses and reimbursements.
 </li>
 <li>
 Prepare, edit, and polish presentations, briefs, and executive communications with precision and confidentiality.
 </li>
 <li>
 Handle highly sensitive, strategic information with absolute discretion.
 </li>
 </ul>
 
 Governance, Coordination &amp; Follow-Up
 
 <ul>
 <li>
 Set up leadership meetings, offsites, town halls, and key corporate events; manage agendas, minutes, and action tracking.
 </li>
 <li>
 Ensure timely follow-up on priorities and cross-functional deliverables; keep the Executive Leadership Team aligned.
 </li>
 </ul>
 
 Digital Tools &amp; Productivity
 
 <ul>
 <li>
 Drive effective use of Microsoft 365 (Teams, SharePoint, OneNote/Planner) to increase clarity, speed, and transparency.
 </li>
 <li>
 Identify workflow bottlenecks and implement practical process improvements.
 </li>
 </ul>
 
 Office &amp; Administrative Operations
 
 <ul>
 <li>
 Oversee day-to-day operations of the Chairman&rsquo;s office; coordinate vendors, invoicing, and budget tracking.
 </li>
 <li>
 Support onboarding/logistics for visiting executives and new leadership hires; collaborate closely with other EAs.
 </li>
 </ul>
 
 Relationship Management &amp; Culture
 
 <ul>
 <li>
 Serve as a trusted gatekeeper and representative of company values in all internal/external interactions.
 </li>
 <li>
 Show sound judgment, diplomacy, and composure in time-critical situations.
 </li>
 </ul>
 
 Personal Support
 
 <ul>
 <li>
 Manage elements of the Chairman&rsquo;s personal calendar, travel, and household logistics where needed.
 </li>
 <li>
 Coordinate family/guest arrangements, personal appointments, and special occasions with tact and confidentiality.
 </li>
 </ul>
 
 What We&rsquo;re Looking For
 
 <ul>
 <li>
 Bachelor&rsquo;s degree;
 
 10+ years
 
 of relevant executive support experience (Chairman/CEO level preferred).
 </li>
 <li>
 
 Native Turkish
 
 and
 
 fluent English
 
 with crisp written and verbal communication.
 </li>
 <li>
 Outstanding organization and prioritization skills; comfort handling multiple moving parts under time pressure.
 </li>
 <li>
 Analytical, solution-oriented mindset and calm execution in fast-changing contexts.
 </li>
 <li>
 High attention to detail, reliability, and impeccable ethics.
 </li>
 <li>
 Collaborative team player able to build trust across all levels and functions.
 </li>
 </ul>
 
 
 Location:
 
 Istanbul (HQ) with flexibility for occasional travel.
 
 
 
 Confidentiality:
 
 Company name is not disclosed at this stage.
 
 
 
</div>

Executive Assistant

Dream Games

<div>
 
 We are looking for an Executive Assistant to support our senior executive in organizing and coordinating his program.
 
 
 
 
 
 At Dream Games, all team members have a genuine chance to contribute to the final product and have an impact on the company. If you want to be a team member of a fast-growing company, you might be the person we are looking for!
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Understanding and awareness of the senior executive's needs and priorities to ensure daily operations run smoothly
 </li>
 <li>
 Organizing and scheduling appointments, maintaining an events calendar
 </li>
 <li>
 Arranging travel and accommodations
 </li>
 <li>
 Performing additional duties as assigned by the senior executive
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 
 
 
 <ul>
 <li>
 3+ years of work experience, ideally with a technology company
 </li>
 <li>
 Excellent command of English
 </li>
 <li>
 Advanced in Microsoft Office
 </li>
 <li>
 Excellent communication and organizational skills
 </li>
 <li>
 Excellent problem-solving skills
 </li>
 <li>
 Appreciation and understanding of teamwork
 </li>
 </ul>
</div>

Şirket Bilgisi Gizli

<div>
 
 Operating under the umbrella of a holding structure with global partnerships and strategic business units, we are looking for a
 
 Executive Assistant to the CEO
 
 who will directly contribute to the rhythm of the executive office and support the leadership agenda with discretion and agility.
 
 
 The Executive Assistant to the CEO provides comprehensive and high-level administrative support, ensuring the effective coordination of the CEO&rsquo;s schedule and the seamless execution of daily and strategic business activities. This role serves as a trusted liaison between the CEO, leadership teams, external stakeholders, and group-level functions, ensuring information flows with discretion, accuracy, and professionalism. Key responsibilities include managing the CEO&rsquo;s calendar, travel logistics, and executive correspondence with strong attention to detail and confidentiality. The role involves coordinating
 
 cross-functional meetings, supporting board-level preparations,
 
 
 
 handling documentation processes, and tracking key follow-ups
 
 
 and
 
 deadlines.
 
 
 
 
 
 
 Executive Assistant will:
 
 <ul>
 <li>
 Act as a central point of contact for both internal and external stakeholders, including board members, group functions, and affiliated entities
 </li>
 <li>
 Coordinate logistics and communication for executive visits, internal events, and corporate gatherings
 </li>
 <li>
 Provide support in documentation workflows including reporting, approvals, digital archiving, and purchasing requests
 </li>
 <li>
 Partner with relevant teams to ensure accurate and timely delivery of materials, signatures, and decision support documents
 </li>
 <li>
 Contribute to a positive and inclusive office environment by supporting internal celebrations, protocol arrangements, and executive-level hospitality
 </li>
 <li>
 Take part in budget-related administrative tasks such as invoice processing, corporate gifts, expense tracking, and system entries
 </li>
 <li>
 Support selected operational processes in collaboration with administrative services, IT, finance, and HR functions
 </li>
 </ul>
 
 
 
 
 This position requires a detail-oriented, agile, and solution-focused professional who thrives in a fast-paced environment, can anticipate needs, manage multiple priorities, and represent the CEO Office with integrity, tact, and professionalism.
 
 
 
 
 
 What are we looking for in this position?
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree
 </li>
 <li>
 Experience in executive-level administrative roles within a corporate or multinational environment
 </li>
 <li>
 Demonstrated capability in handling sensitive and confidential information with sound judgment
 </li>
 <li>
 Strong planning, prioritization, and time management skills with excellent attention to detail
 </li>
 <li>
 Excellent command of English, both written and verbal
 </li>
 <li>
 Proficiency in Microsoft Office Suite and familiarity with modern business tools and systems
 </li>
 <li>
 Strong interpersonal and communication skills, with a collaborative and inclusive approach
 </li>
 <li>
 Comfort working in a dynamic, fast-paced, and results-oriented organization
 </li>
 </ul>
 
 
</div>

Executive Assistant to CEO

ACWA Power

<div>
 
 At ACWA Power, we are committed to fostering an inclusive and equitable workplace. As an equal-opportunity employer, we encourage applications from women and individuals of diverse backgrounds. We believe that a diverse and inclusive team drives innovation and success, and we are dedicated to providing a safe and supportive environment where everyone can grow and contribute to a sustainable future.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide comprehensive administrative and secretarial support to senior management
 </li>
 <li>
 Manage calendars, schedule meetings, coordinate appointments, and optimize executive time effectively.
 </li>
 <li>
 Organize travel and visa arrangements, including hotel, car rental, and itinerary planning.
 </li>
 <li>
 Draft, review, and format correspondence, presentations, and reports.
 </li>
 <li>
 Maintain proper filing systems, documentation records, and mail/courier logs.
 </li>
 <li>
 Coordinate and provide support during executive meetings, events, and protocol-based gatherings.
 </li>
 <li>
 Assist with conference/seminar registrations and office-wide coordination during visits or special events.
 </li>
 <li>
 Observe strict confidentiality and manage sensitive data with integrity.
 </li>
 <li>
 Assist in finance-related tasks of C-level executives, including invoicing and expense claims.
 </li>
 <li>
 Take over responsibilities from other secretaries during their leave periods.
 </li>
 </ul>
 
 
 
 
 Requirements &amp; Qualifications
 
 
 
 
 Education:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree
 </li>
 <li>
 Minimum of 7 years of experience in an Executive Assistant or senior-level administrative role
 </li>
 <li>
 Experience in an Executive Assistant or senior-level administrative role
 </li>
 <li>
 Previous experience in corporate or multinational environments strongly preferred
 </li>
 <li>
 Familiarity with executive protocol and corporate etiquette
 </li>
 </ul>
 
 
 Skills:
 
 
 <ul>
 <li>
 Excellent command of English (written and spoken)
 </li>
 <li>
 Proficiency in MS Office tools (Word, Excel, PowerPoint, Outlook)
 </li>
 <li>
 Strong organizational, interpersonal, and communication skills
 </li>
 <li>
 Collaborative team player with a supportive attitude
 </li>
 </ul>
</div>

DAIICHI Electronic

<div>
 
 
 About Daiichi
 
 
 
 
 
 
 As Daiichi, we are 21 years old in automotive electronics as a Tier-1 supplier for global OEMs specialized in hardware, software, and mechanical development of line fit infotainment systems: multimedia radios with connectivity, shark antenna, wireless/USB chargers, speakers, AVAS and other electronic modules. By being a member of Do&gbreve;an Holding Group of Companies, our Headquarter is in Istanbul and we operate R&amp;D and technical centers, manufacturing sites, and customer support services in 7 countries: Turkey, Italy, USA, France, China, Uzbekistan (CIS) and India.
 
 
 
 
 
 
 Position Overview
 
 
 
 
 
 
 We are seeking a proactive and highly organized Executive Assistant to support our General Manager. This role involves managing the daily schedule, coordinating travel and meetings, and ensuring smooth communication across departments. If you're detail-oriented, solution-focused, and thrive in a dynamic work environment, we&rsquo;d love to meet you.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Manage and coordinate the executive&rsquo;s calendar, meetings, and priorities
 </li>
 <li>
 Ensure the executive is fully prepared for meetings with briefings, presentations, and supporting documents
 </li>
 <li>
 Organize domestic and international travel arrangements, including flights, accommodation, and visas
 </li>
 <li>
 Provide timely support throughout business trips
 </li>
 <li>
 Maintain and regularly update the executive&rsquo;s contact database
 </li>
 <li>
 Conduct research and prepare reports or summaries on various topics
 </li>
 <li>
 Act as a point of contact between the executive and internal teams or external partners
 </li>
 <li>
 Track pending tasks and ensure timely follow-up
 </li>
 <li>
 Support planning and execution of projects, ensuring they stay on track with the defined scope, budget, and timeline
 </li>
 <li>
 Communicate project updates to relevant team members and stakeholders.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Minimum 5 years of experience as an Executive Assistant or similar role
 </li>
 <li>
 Bachelor&rsquo;s degree (preferably in Business Administration, Communication, or related fields)
 </li>
 <li>
 Excellent written and spoken English
 </li>
 <li>
 Proficient in Microsoft Office tools &mdash; especially Excel and PowerPoint
 </li>
 <li>
 Strong organizational and multitasking skills
 </li>
 <li>
 High attention to detail and a proactive working approach
 </li>
 <li>
 Excellent communication and interpersonal abilities
 </li>
 <li>
 Professional, discreet, and solution-oriented mindset
 </li>
 <li>
 Interest in reading, business trends, and continuous learning
 </li>
 <li>
 Comfortable working in a fast-paced, dynamic environment
 </li>
 </ul>
 
 
</div>

DEVA Holding A.Ş.

<div>
 
 DEVA has been operating since 1958 and is one of the pioneering pharmaceutical companies in Turkey. DEVA, having R&amp;D in focus, manufactures with international quality standards and currently exports products to other countries worldwide.
 
 
 
 
 
 DEVA is seeking for an
 
 "Executive Assisstant"
 
 ;
 
 
 
 
 <ul>
 <li>
 Graduation from university or associate degree
 </li>
 <li>
 Minimum 5 years of executive assistant job experience
 </li>
 <li>
 Advanced command of both spoken and written English
 </li>
 <li>
 Advanced in using MS Office applications
 </li>
 <li>
 Excellent interpersonal and communication skills
 </li>
 <li>
 Excellent coordination, problem solving, dealing and analytical thinking capabilities
 </li>
 <li>
 Having excellent time management and organizational skills
 </li>
 <li>
 Detail oriented, self-directed and multitasking
 </li>
 <li>
 No restrictions for travel internationally
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 JOB DESCRIPTION
 
 
 
 
 <ul>
 <li>
 Assisting the executive role in reporting, presentations, organisations and daily businesses,
 </li>
 <li>
 Handling internal and external communication, organising the agenda,
 </li>
 <li>
 Managing all travel and accommodation bookings,
 </li>
 <li>
 Coordinating the communication among divisions,
 </li>
 <li>
 Scheduling appointments and coordinating arrangements for meetings,
 </li>
 <li>
 Greeting, receiving and guiding visitors
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Bir &ccedil;al&inodot;&scedil;an aday&inodot; olarak, sizinle aram&inodot;zdaki t&uuml;m ileti&scedil;imde bilgilerinizi 6698 say&inodot;l&inodot; Ki&scedil;isel Verilerin Korunmas&inodot; Kanunu&rsquo;na, yasal mevzuata ve Ki&scedil;isel Verileri Koruma Kurumu kararlar&inodot;na uygun olarak i&scedil;liyoruz. Detayl&inodot; bilgiye ve ayd&inodot;nlatma metnimize link &uuml;zerinden ula&scedil;abilirsiniz. https://www.deva.com.tr/tr/kvkk
 
 
</div>

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603 executive operations assistant jobs IN Istanbul Turkey

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