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executive personal assistant

Haven Holding

<p>Job Title: Personal Assistant / Executive Assistant</p><p>Location: Business Bay, Dubai (Hybrid: Office + Work from Home)</p><p>Salary: AED 4,000 &ndash; 6,000 per month</p><p>Job Type: Full-Time (One-Month Trial, Three-Month Review, then Two-Year Contract)</p><p>About Us:</p><p>Haven is an innovative, fast-growing startup at the intersection of technology, blockchain, and fintech. We are seeking our first Personal Assistant / Executive Assistant to support our management team and help drive the growth of our company.</p><p>Job Description:</p><p>We are looking for a proactive and highly organized Personal Assistant / Executive Assistant to join us on a hybrid basis. You will work from our co-working space in Business Bay and remotely, helping to manage day-to-day tasks and support our leadership team.</p><p>Key Responsibilities:</p><ul><li>Manage calendars, schedule meetings, and follow up on action points.</li><li>Assist with expense tracking, receipts, and financial forecasts using Excel or Google Sheets.</li><li>Place job ads and assist with initial candidate screening for future hires.</li><li>Coordinate project tasks, keep track of timelines, and ensure everyone is aligned with company goals.</li><li>Provide general admin support to the management team as needed.</li></ul><p>Requirements:</p><ul><li>Fluency in English and Arabic (additional languages are a plus).</li><li>Strong organizational skills and a proactive mindset.</li><li>Proficiency with spreadsheets and basic financial tracking.</li><li>Interest or background in technology, marketing, crypto, or blockchain is a bonus.</li></ul><p>Why Join Us?</p><p>This is an exciting opportunity to be the first hire in a rapidly growing startup. You&rsquo;ll have the chance to grow your career as we expand and shape the future of Haven together.</p><p>Apply now to join us on this journey!</p><p>Job Types: Full-time, Contract<br/>Contract length: 12 months</p><p>Pay: AED4,000.00 - AED6,000.00 per month</p>

Personal Assistant to Managing Director

Kayzin Recruitment

<div>
 <p>
  <strong>
   Executive Assistant / Personal Assistant to CEO &ndash; Dubai
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  We&rsquo;re hiring on behalf of the CEO of a
  <strong>
   leading group in Dubai
  </strong>
  . This is not your typical EA role &mdash; you&rsquo;ll act as the CEO&rsquo;s
  <strong>
   right hand
  </strong>
  , managing both
  <strong>
   corporate and personal affairs
  </strong>
  with complete trust, discretion, and initiative.
 </p>
 <p>
  <br/>
 </p>
 <p>
  If you&rsquo;re organised, dependable, and thrive in a role where you&rsquo;re always one step ahead, this is an opportunity to work closely with a high-profile leader and play a pivotal role in keeping both business and personal matters running seamlessly.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What You&rsquo;ll Be Doing
  </strong>
 </p>
 <ul>
  <li>
   Acting as the
   <strong>
    direct support
   </strong>
   to the CEO &mdash; no middle layer, full trust and exposure to all aspects of their professional and personal life.
  </li>
  <li>
   Managing complex
   <strong>
    calendars, meetings, and travel itineraries
   </strong>
   across multiple time zones.
  </li>
  <li>
   Overseeing
   <strong>
    corporate operations support
   </strong>
   including correspondence, confidential document handling, scheduling, and coordination across departments.
  </li>
  <li>
   Managing
   <strong>
    personal responsibilities
   </strong>
   such as family matters, property management, appointments, and travel arrangements.
  </li>
  <li>
   Liaising with
   <strong>
    vendors, service providers, and partners
   </strong>
   on both business and personal projects.
  </li>
  <li>
   Coordinating with
   <strong>
    real estate agents
   </strong>
   and managing documentation for both corporate and personal investments.
  </li>
  <li>
   Handling
   <strong>
    confidential documents and sensitive information
   </strong>
   with discretion and professionalism.
  </li>
  <li>
   Maintaining a balance between
   <strong>
    corporate and personal support (roughly 60/40)
   </strong>
   .
  </li>
  <li>
   Providing occasional
   <strong>
    out-of-hours assistance
   </strong>
   when required to ensure smooth operations at all times.
  </li>
 </ul>
 <p>
  <strong>
   What We&rsquo;re Looking For
  </strong>
 </p>
 <ul>
  <li>
   Minimum
   <strong>
    3&ndash;5 years&rsquo; experience
   </strong>
   supporting senior leadership (CEO, Founder, or Managing Director level).
  </li>
  <li>
   Demonstrated stability and
   <strong>
    consistent tenure in previous roles
   </strong>
   &mdash; reliability and long-term commitment are key.
  </li>
  <li>
   Proven experience handling
   <strong>
    both business and personal matters
   </strong>
   , including family-related responsibilities.
  </li>
  <li>
   Background or exposure to industries such as
   <strong>
    manufacturing, real estate, or travel
   </strong>
   is highly advantageous.
  </li>
  <li>
   Strong organisational and multitasking skills, with the ability to prioritise under pressure.
  </li>
  <li>
   Excellent written and verbal communication skills in English.
  </li>
  <li>
   <strong>
    High level of discretion
   </strong>
   , integrity, and professionalism in handling sensitive information.
  </li>
  <li>
   Proficiency with Microsoft Office Suite and digital scheduling tools.
  </li>
  <li>
   <strong>
    UAE driving licence
   </strong>
   is a plus (not essential).
  </li>
 </ul>
 <p>
  <strong>
   Role Details
  </strong>
 </p>
 <ul>
  <li>
   <strong>
    Location:
   </strong>
   Dubai &ndash; based at the CEO&rsquo;s office (Monday to Friday)
  </li>
  <li>
   <strong>
    Availability:
   </strong>
   Must be accessible for occasional out-of-hours requests
  </li>
  <li>
   <strong>
    Salary:
   </strong>
   <strong>
    AED 10,000 &ndash; 15,000 per month
   </strong>
   , depending on experience
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  This is an exceptional opportunity for a career-driven Executive Assistant or Personal Assistant seeking a
  <strong>
   long-term, trusted partnership
  </strong>
  with a CEO &mdash; offering variety, responsibility, and the chance to make a real impact across both professional and personal sphere
 </p>
</div>


Executive Assistant

Segrex Development LLC

<div><div><div><div><br> </div> </div> </div> </div> <div> <div> <div> <div> </div> <div> </div> </div> </div> </div> <div> <div> <div> <div> </div> <div> </div> <div> <div>We Are Hiring: Personal Assistant to the CEO   Segrex Development (Dubai)<br>Segrex Development is looking for a highly organized, proactive, and reliable Personal Assistant to provide direct support to our CEO.<br>This is a pivotal role for someone who thrives in a fast-paced, high-growth environment and can manage complex priorities with discretion, efficiency, and sound judgment.</div> </div> </div> </div> </div> <div> <div> <div> <div> </div> <div> </div> </div> </div> </div> <div> <div> <div> <div> </div> <div> </div> <div> <div> <ul> <li>rovide comprehensive executive support to the CEO</li> <li>Manage calendars, meetings, travel arrangements, and daily communication</li> <li>Assist in project coordination and follow-ups across departments (including taking meeting notes)</li> <li>Prepare reports, presentations, and confidential correspondence</li> <li>Ensure smooth internal and external communication</li> <li>Anticipate the CEO s needs and proactively provide solutions</li> </ul> </div> </div> <div> <div><b>Responsibilities</b></div> </div> </div> </div> </div> <div> <div> <div> <div> </div> <div> </div> </div> </div> </div> <div> <div> <div> <div> </div> <div> </div> <div> <div> <ul> <li>Exceptional organizational and time-management skills</li> <li>Strong communication and problem-solving abilities</li> <li>Full-time availability and flexibility, including occasional after-hours support</li> <li>Proven experience in a similar executive support role</li> <li>Background in real estate or development industry is a strong advantage</li> <li>Fluency in English is required (Russian or Arabic is a bonus)</li> </ul> </div> </div> <div> <div><br></div></div></div></div></div>

Personal Assistant to the CEO

Lendura Banking Consultant LLC

<p>Personal Assistant / Secretary</p><p><b>Location:</b> Dubai, United Arab Emirates<br/><b>Job Type:</b> Full-Time<br/><b>Experience:</b> 1&ndash;3 years in Executive Assistant/Secretary/Admin roles (UAE experience preferred)</p><p><b>About the Role</b><br/>We are seeking a highly organized Personal Assistant/Secretary to support senior management with day-to-day coordination, documentation, and stakeholder communication. The ideal candidate is discreet, detail-oriented, and able to manage multiple priorities with tight deadlines.</p><p>Key Responsibilities</p><ul><li>Manage calendars: schedule meetings, appointments, and reminders; coordinate travel and logistics</li><li>Prepare, format, and proofread documents, letters, proposals, and meeting minutes</li><li>Maintain organized digital and physical filing systems; handle document control and versioning</li><li>Liaise with clients, partners, banks, and vendors; draft professional emails and follow-ups</li><li>Track tasks and deadlines; provide daily/weekly status updates to management</li><li>Coordinate internal meetings, prepare agendas, and compile action logs</li><li>Support HR/admin activities: onboarding checklists, attendance updates, basic record keeping</li><li>Handle confidential information with discretion and professionalism</li><li>Maintain office supplies, courier handling, petty cash logs, and basic expense documentation</li><li>Update simple trackers/CRM sheets for pipelines, inquiries, and submissions</li></ul><p>Requirements</p><ul><li>1&ndash;3 years of experience as a PA/EA/Secretary or Administrative Coordinator</li><li>Excellent written and verbal communication skills in English (Arabic/Hindi/Urdu is a plus)</li><li>Strong proficiency in MS Office/Google Workspace (Docs, Sheets, Slides), PDF editing, and e-filing</li><li>Fast and accurate typing; strong attention to detail and presentation</li><li>Proven ability to prioritize, follow through, and meet deadlines with minimal supervision</li><li>Professional etiquette, confidentiality, and stakeholder management skills</li><li>Bachelor&rsquo;s degree preferred; valid UAE driving license is an advantage</li></ul><p>Working Hours &amp; Benefits</p><ul><li><b>Hours:</b> 10:00 AM &ndash; 7:00 PM</li><li><b>Weekly Off:</b> Sunday</li><li><b>Public Holidays:</b> As per UAE law</li><li><b>Compensation:</b> Fixed salary + performance incentives (to be discussed during interview)</li></ul><p>How to Apply</p><p>Send your CV to <b>hr@lendurauae.com</b> with the subject line: <b>Personal Assistant/Secretary &ndash; Your Name</b>.<br/>Please include your current location, visa status, notice period, and earliest joining date.<br/>Only shortlisted candidates will be contacted.</p><p>Job Types: Full-time, Permanent</p><p>Pay: From AED2,000.00 per month</p><p>Application Question(s):</p><ul><li>visa status</li></ul><p>Experience:</p><ul><li>banking: 1 year (Preferred)</li></ul><p>Language:</p><ul><li>hindi english (Preferred)</li></ul><p>Location:</p><ul><li>Dubai (Preferred)</li></ul>

Personal Assistant/Secretary

V I P & Protocol Events Management

<p><b>Job Overview:</b></p><p>We are looking for a proactive and highly organized Personal Assistant to provide executive and personal support in a fast-paced environment. The ideal candidate should be creative, detail-oriented, and tech-savvy, with excellent time management skills.</p><p><b>Key Responsibilities:</b></p><ul><li>Social media management: Capture and edit photos, videos, and reels for social media</li><li>Create and develop creative content</li><li>Manage daily schedules, appointments, and meetings efficiently</li><li>Handle administrative tasks, including email correspondence and document preparation</li><li>Proficiency in Microsoft Office, Canva, Mailchimp, and AI tools for content, and business support</li><li>Work independently and collaboratively to meet tight deadlines</li><li>Maintain confidentiality and professionalism at all times</li></ul><p><b>Requirements:</b></p><ul><li>Bachelor&rsquo;s degree</li><li>Strong English skills: Arabic is a plus</li><li>At least 2 years of experience as a Personal Assistant</li><li>Strong communication, time management, negotiation, and attention to detail</li><li>Ability to adapt to a fast-paced work environment and flexible working hours</li><li>Leadership skills &amp; creativity in problem-solving and task execution</li></ul><p><b>Education:</b></p><p>Bachelor's (Preferred)</p><p><b>Experience:</b></p><ul><li>Microsoft Office: 5 years (Preferred)</li><li>Social Media: 2 years (Preferred)</li><li>Personal Assistant: 2 years (Preferred)</li></ul><p><b>How to Apply:</b></p><p>Interested candidates should send their CV and a brief introduction to:</p><p><b>Job Type: </b>Full-time</p><p><b>Pay: </b>From AED4,000.00 - 5,000 per month</p><p><b>Accommodation: </b>Live-in</p><p><b>Location: </b>Al Barsha South</p><p>Job Type: Full-time</p><p>Pay: AED4,000.00 - AED5,000.00 per month</p>

Personal Assistant to CEO

Advertium Technologies Co. L.L.C

<p><strong>Role: Executive Assistant to Founder</strong><br/><strong>Office Location:</strong> Barsha Heights, Dubai (Onsite)<br/><strong>Reports to:</strong> Founder<br/><strong>Work Mode:</strong> Full-time, onsite with flexibility for extended hours & travel<br/>This role currently requires a male candidate due to specific operational and travel-related requirements.<br/> <br/><strong>Role Summary</strong></p><p>We are seeking a highly organized and proactive <strong>Executive Assistant</strong> to support our Founder and leadership team in Dubai.</p><br/><p><strong>Key Responsibilities</strong></p><br/><p><strong>1. Calendar, Meetings & Travel</strong></p><p>· Manage and prioritize a complex, multi-time-zone calendar.</p><p>· Organize high-level meetings, prepare agendas, and ensure material readiness.</p><p>· Plan and execute end-to-end travel (flights, visas, accommodation, transport).</p><p>· Draft, review, and manage executive correspondence with confidentiality.</p><br/><p><strong>2. Stakeholder & Regulatory Coordination</strong></p><p>· Act as the Founder’s representative with senior clients, government authorities, and international teams, fostering credible and professional relationships.</p><p>· Build and maintain strong relationships with internal and external partners.</p><p>· Manage stakeholder reporting, ensuring timely updates to leadership.</p><p>· Oversee compliance requirements and license renewals, ensuring 100% adherence to UAE Mainland and Free Zone regulations.</p><br/><p><strong>3. Documentation, Personal and Investment Management</strong></p><p>· Develop polished reports, dashboards, and presentations for leadership.</p><p>· Ensure all submissions, renewals, and related documentation are completed on time.</p><p>·  Maintain accurate, up-to-date records of all personal and family documents.</p><p>· Manage the founder’s UAE investment portfolio, maintaining regular contact with the respective POCs to ensure everything is monitored and updated.</p><br/><p><strong>4. Business Operations and Agency Coordination</strong></p><p>· Work closely with team leads and external agencies on Facebook’s media buying business, staying updated on spends, trends, and allocations while making sure timely payments are released to the agencies.</p><p>· Support day-to-day office operations including payments, bills, contracts, and upkeep of company assets.</p><br/><p><strong>Tools & Software</strong></p><p>· <strong>Productivity: </strong>Google Workspace, MS Office Suite, Notion & AI Tools (Like ChatGPT)</p><p>· <strong>Project/Task Management:</strong> Zoho 1, Smartsheet (or equivalent)</p><p>· <strong>Transcription/Notes: </strong>Fireflies, Otter AI (or similar)</p>

Executive Assistant to Founder

Cube Wooden Works

<p>We are seeking a proactive and detail-oriented Personal Assistant to the CFO (Arabic speaker with good English ) with a strong background in accounts and finance . The ideal candidate will provide high-level administrative, organisational, and analytical support to the CFO, assisting in managing daily operations, confidential matters, financial reports, and communications.</p><p><b>Key Responsibilities:</b></p><p><b>Executive Support:</b></p><p>Manage and organize the CFO&rsquo;s calendar, meetings, appointments, emails, and travel arrangements.</p><p>Prepare meeting agendas, take minutes, and follow up on assigned tasks.</p><p>Handle confidential correspondence, reports, and communications with discretion.</p><p>Coordinate between the CFO and internal/external stakeholders to ensure smooth communication flow.</p><p><b>Accounts &amp; Finance Assistance:</b></p><p>Support in preparing reports and financial statements</p><p>Assist in reviewing financial statements, budgets, and cost analysis</p><p>Maintain records of financial documents</p><p>Coordinate with the finance team for reconciliations, payment follow-ups, and data entry as needed.</p><p><b>Administrative &amp; Operational Duties:</b></p><p>Maintain organised filing systems for financial and administrative documents.</p><p>Draft professional letters, emails, memos, and reports on behalf of the CFO.</p><p>Support in project tracking, documentation, and deadline monitoring.</p><p>Handle ad-hoc tasks and special assignments as directed by the CFO.</p><p><b>Qualifications &amp; Skills:</b></p><p><b>Arabic speaker required, with good speaking and wring English </b></p><p>Education: Bachelor&rsquo;s degree in accounting, Finance, or related field.</p><p>Experience: Minimum 3&ndash;5 years of experience as a Personal Assistant or Executive Assistant, preferably supporting senior management in a finance department.</p><p>Technical Skills: Proficiency in MS Office (Excel, Word, PowerPoint); knowledge of accounting software (e.g., Tally, QuickBooks, ERP systems) is a plus.</p><p><b>Core Competencies:</b></p><p>Strong understanding of accounting principles and financial documentation.</p><p>Excellent organizational and multitasking skills.</p><p>High level of confidentiality, integrity, and professionalism.</p><p>Strong communication and coordination abilities.</p><p>Attention to detail and analytical mindset.</p><p>Job Type: Full-time</p>

Personal Assistant to CFO

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