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executive personal assistant

Vazir Group

<div>
 
 
 We are looking for an Executive Personal Assistant to UBO, who will manage UBO's schedules, coordinate meetings, handle communications, and support day-to-day administrative tasks. Additional responsibilities include organizing travel and events, preparing reports, and performing clerical tasks to ensure efficient workflow and effective time management.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 &bull; Manage UBO&rsquo;s calendar, meetings, and appointments
 
 
 &bull; Handle email communication and business correspondence
 
 
 &bull; Coordinate domestic and international travel arrangements
 
 
 &bull; Assist with business and personal/lifestyle management tasks
 
 
 &bull; Maintain strict confidentiality in all matters
 
 
 &bull; Oversee day-to-day administrative and operational activities
 
 
 &bull; Support the UBO during travel (independently or accompanying when required)
 
 
 &bull; Ensure smooth coordination across business and personal schedules
 
 
 
 
 
 
 Requirements:
 
 
 
 &bull; 2&ndash;3 years of experience as a Personal Assistant, Executive Assistant, or similar role
 
 
 &bull; Background in family offices, luxury hospitality, or lifestyle management is preferred
 
 
 &bull; Strong organizational and multitasking abilities
 
 
 &bull; Ability to work independently and take initiative
 
 
 &bull; Excellent communication skills in English
 
 
 &bull; Flexibility to travel when required
 
</div>

Executive Personal Assistant

GULF REALTY REAL ESTATE

We are currently hiring a dynamic and motivated individual to join our team in a multi-functional role covering Business Development, HR, and Personal Assistant responsibilities.If you are organized, confident, and know how to get things done &mdash; we want you.Key Responsibilities:Business Development:<ul><li>Identify new business opportunities and potential clients</li><li>Build and maintain client relationships</li><li>Assist in sales strategies and company growth</li></ul>HR Responsibilities:<ul><li>Handle recruitment and candidate screening</li><li>Schedule interviews and manage onboarding</li><li>Maintain employee records and coordination</li></ul>Personal Assistant:<ul><li>Manage schedules, meetings, and daily tasks</li><li>Coordinate with internal teams and external clients</li><li>Assist management in administrative work</li></ul>Requirements:<ul><li>Minimum 1&ndash;2 years of experience (preferred)</li><li>Strong communication skills (English required)</li><li>Good organizational and multitasking ability</li><li>Confident, presentable, and proactive attitude</li><li>Must be currently based in UAE</li></ul>Salary &amp; Benefits:<ul><li>Salary depends on experience</li><li>Performance-based incentives</li><li>Growth opportunities within the company</li></ul>How to Apply:Please apply with your updated CV and mention:<ul><li>Your current location</li><li>Years of experience</li><li>Availability to join</li></ul>Job Type: Full-timePay: AED3,000.00 - AED8,000.00 per monthApplication Question(s):<ul><li>Do you currently hold a valid UAE residence visa? If yes, please specify type (own / company / visit).</li><li>What is your current location and where are you originally from?</li><li>Which languages are you fluent in?</li><li>How many years of experience do you have in UAE?</li><li>How soon can you join?</li></ul>Work Location: In person

Business Development Executive / Personal Assistant

Trivium Group

<div>
 
 
 
 Job Description
 
 
 
 
 Life Manager / Founder's Right Hand
 
 
 
 
 Location: Miami (Primary) | UK (Grimsby) travel required
 
 Work Model: In-person, high-touch support
 
 Employment: Full-time
 
 Compensation: $60,000-$70,000 + performance bonus + relocation support
 
 
 
 
 About the Employer
 
 
 
 Cameron England is a founder and operator in the marketing and consulting space, leading a fast-moving, systems-driven business supporting online companies globally. The environment is entrepreneurial, performance-oriented, and execution-focused.
 
 
 This role is designed to function as an extension of the founder &mdash; someone who removes friction, owns execution, and ensures both personal and business operations run seamlessly.
 
 
 The Role
 
 
 
 
 We are hiring a high-ownership Life Manager to act as the founder's right hand across business, personal, and operational domains.
 
 
 This is not a traditional Executive Assistant role. The person in this position will operate as a trusted operator &mdash; managing logistics, building systems, coordinating people and vendors, and proactively driving execution without needing direction.
 
 
 Success in this role means the founder's time is fully protected, operations run smoothly, and nothing falls through the cracks.
 
 
 Key Responsibilities
 
 
 
 
 Executive &amp; Operational Support
 
 
 
 <ul>
 <li>
 Own calendar, scheduling, and time optimization
 </li>
 <li>
 Manage inbox and communications follow-through
 </li>
 <li>
 Prepare meetings, agendas, and briefing notes
 </li>
 <li>
 Coordinate stakeholders, contractors, and vendors
 </li>
 <li>
 Track projects and ensure execution and completion
 </li>
 <li>
 Implement systems to manage tasks and priorities (Notion-based tracking)
 </li>
 </ul>
 
 Travel &amp; Logistics
 
 
 
 <ul>
 <li>
 Plan and manage domestic and international travel
 </li>
 <li>
 Handle full travel logistics, bookings, and advance setup
 </li>
 <li>
 Accompany the founder when needed and manage on-site coordination
 </li>
 </ul>
 
 Personal &amp; Lifestyle Operations
 
 
 
 <ul>
 <li>
 Coordinate personal staff (chef, cleaners, hairdresser, etc.)
 </li>
 <li>
 Manage appointments, errands, and personal logistics
 </li>
 <li>
 Oversee household operations, maintenance, and vendors
 </li>
 <li>
 Ensure the home environment is organized and operational at all times
 </li>
 </ul>
 
 Events &amp; Projects
 
 
 
 <ul>
 <li>
 Own event coordination from planning through execution
 </li>
 <li>
 Manage logistics, vendors, and on-site delivery
 </li>
 <li>
 Ensure seamless execution and post-event follow-through
 </li>
 </ul>
 
 Financial &amp; Administrative Oversight
 
 
 
 <ul>
 <li>
 Manage expenses, reimbursements, and documentation
 </li>
 <li>
 Implement monthly financial audit processes
 </li>
 <li>
 Track personal and business accounts and flag anomalies
 </li>
 <li>
 Connect and manage banking/investment tracking systems
 </li>
 </ul>
 
 Systems &amp; Execution
 
 
 
 <ul>
 <li>
 Build and maintain a follow-through system ensuring nothing is missed
 </li>
 <li>
 Implement workflows that reduce manual involvement for the founder
 </li>
 <li>
 Take ownership of recurring responsibilities and optimize processes over time
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 
 Experience
 
 
 
 <ul>
 <li>
 5+ years in a high-level Executive Assistant, Life Manager, Chief of Staff, or private support role
 </li>
 <li>
 Experience supporting founders, entrepreneurs, or high-net-worth individuals
 </li>
 <li>
 Background in fast-paced, operationally complex environments
 </li>
 </ul>
 
 Core Traits
 
 
 
 <ul>
 <li>
 Extreme ownership and accountability
 </li>
 <li>
 Proactive, autonomous, and execution-driven
 </li>
 <li>
 Highly organized and detail-oriented
 </li>
 <li>
 Resourceful and decisive
 </li>
 <li>
 Discreet, loyal, and trustworthy
 </li>
 <li>
 Comfortable operating across both personal and business domains
 </li>
 </ul>
 
 Skills
 
 
 
 <ul>
 <li>
 Calendar, travel, and operational management expertise
 </li>
 <li>
 Strong project execution and follow-through
 </li>
 <li>
 Vendor and stakeholder coordination
 </li>
 <li>
 Financial organization and administrative oversight
 </li>
 <li>
 Systems mindset and process improvement capability
 </li>
 </ul>
 
 Tools &amp; Systems
 
 
 
 <ul>
 <li>
 G-Suite
 </li>
 <li>
 Notion
 </li>
 <li>
 Monday.com or similar workflow tools
 </li>
 <li>
 Event coordination platforms (bonus)
 </li>
 <li>
 Content coordination experience (bonus)
 </li>
 </ul>
 
 Work Style &amp; Expectations
 
 
 
 <ul>
 <li>
 In-person, high-touch support role
 </li>
 <li>
 Flexible schedule across time zones
 </li>
 <li>
 Availability during travel and critical periods
 </li>
 <li>
 High level of discretion and confidentiality required
 </li>
 <li>
 Ability to operate independently without supervision
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Salary: $60K-$70K
 </li>
 </ul>
 <ul>
 <li>
 Performance bonus tied to efficiency and cost savings
 </li>
 <li>
 Health benefits
 </li>
 <li>
 PTO
 </li>
 <li>
 Relocation and housing support
 </li>
 <li>
 Lifestyle and wellness perks
 </li>
 </ul>
</div>

Personal Assistant to CEO

ALMAS Foundation

<div>
 
 
 Company Description
 
 
 
 ALMAS Foundation, based in the Dubai International Financial Centre (DIFC), is a forward-thinking conglomerate operating across real estate, facility management, maintenance, and development. The company unifies diverse services under one reliable brand to deliver exceptional, integrated solutions. Under the leadership of a seasoned chairman with extensive experience in local and international markets, including publicly listed companies, ALMAS is committed to providing innovative, sustainable, and client-focused services that contribute to community enrichment and surpass expectations.
 
 
 
 
 
 
 Role Description
 
 
 
 This is a full-time on-site role in Dubai for a Personal Assistant to the Chairman. The Personal Assistant will be responsible for managing the Chairman's daily schedule, organizing meetings, handling correspondence, and maintaining effective communication with internal and external stakeholders. Other duties include providing administrative support, managing documentation, and ensuring efficient daily operations for the Chairman's office.
 
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Proficiency in Personal Assistance and Executive Administrative Assistance
 </li>
 <li>
 Strong Communication and Interpersonal Skills
 </li>
 <li>
 Experience in Diary Management and scheduling
 </li>
 <li>
 Knowledge of Clerical Skills, including document preparation and record-keeping
 </li>
 <li>
 Ability to maintain confidentiality and manage sensitive information
 </li>
 <li>
 Strong organizational and multitasking abilities
 </li>
 <li>
 Professional demeanor and problem-solving skills
 </li>
 <li>
 Previous experience in a similar role is highly desirable
 </li>
 </ul>
 
 
 
</div>

Personal Assistant for Chairman

Ownerss International Real Estate LLC

About Ownerss Ownerss International Real Estate LLC is a French Dubai-based luxury real estate company specializing in premium property investment opportunities. We work with international clients and deliver high-quality real estate experiences through innovation, professionalism, and strong client relationships.Job Overview We are looking for a highly organized and professional Personal Assistant to support the CEO in managing daily operations, schedules, meetings, and business coordination. The ideal candidate must be fluent in French and English, proactive, detail-oriented, and capable of handling confidential matters in a fast-paced luxury real estate environment.Key Responsibilities<ul><li>Manage the CEO&rsquo;s calendar, appointments, meetings, and travel arrangements</li><li>Coordinate internal and external communications professionally</li><li>Handle emails, calls, reports, and confidential documents</li><li>Prepare meeting agendas, presentations, and follow-up reports</li><li>Assist with administrative and operational tasks</li><li>Coordinate with brokers, clients, developers, and business partners</li><li>Organize business meetings, events, and client appointments</li><li>Maintain proper filing systems and documentation</li><li>Follow up on pending tasks and ensure timely execution</li><li>Support the CEO with day-to-day business operations and personal assistance when required</li></ul>Requirements<ul><li>Fluent in French and English (spoken and written)</li><li>Minimum 2&ndash;3 years of experience as a Personal Assistant, Executive Assistant, or similar role</li><li>Dubai real estate experience is preferred</li><li>Strong communication and organizational skills</li><li>Professional appearance and presentation</li><li>Ability to multitask and work under pressure</li><li>Proficiency in Microsoft Office, Google Workspace, and calendar management tools</li><li>High level of confidentiality and professionalism</li><li>UAE driving license is an advantage</li></ul>What We Offer<ul><li>Competitive salary package (based on experience and profile)</li><li>Opportunity to work directly with leadership in a luxury real estate company</li><li>Professional and dynamic work environment</li><li>Career growth opportunities within a fast-growing company</li></ul>Working Days: Monday &ndash; Friday Location: Business Bay, DubaiApply now and become part of Ownerss International.Interested candidates can send their CV to hr@ownerss.com. Only shortlisted candidates will be contacted.Pay: AED5,000.00 - AED10,000.00 per monthLanguage:<ul><li>French (Required)</li></ul>Work Location: In person

Personal Assistant to CEO (French Speaker)

Sensia Consulting

Job description:OverviewI am looking for a high-level Executive Assistant / Chief of Staff to act as my right hand across both business and personal matters.The objective is simple: Ensure everything runs smoothly, efficiently, and proactively &mdash; without requiring my constant involvement.This is not a traditional assistant role. You will operate at the intersection of operations, strategy, execution, and personal organization, with a high level of trust and autonomy.Key ResponsibilitiesBusiness Operations &amp; Coordination<ul><li>Oversee and follow up on multiple companies and international teams</li><li>Coordinate across teams (Europe, UAE, USA, Hong Kong)</li><li>Ensure execution, accountability, and deadlines are met</li><li>Build and maintain clear reporting systems (operations, performance, finance)</li><li>Support structuring and optimization of business processes</li><li>Assist in administrative management, invoicing, and operations</li></ul>Executive &amp; Personal Management<ul><li>Full management of my calendar (business &amp; personal)</li><li>Strategic prioritization of time and commitments</li><li>Email management and prioritization</li><li>Travel planning (multi-country, high standards, seamless execution)</li><li>Anticipate needs and remove friction from my daily life</li></ul>Personal Branding &amp; Social Media<ul><li>Manage and grow my presence on Instagram and LinkedIn</li><li>Develop and execute content strategy</li><li>Plan, coordinate, and publish content</li><li>Work with external creatives if needed</li></ul>Personal &amp; Lifestyle OperationsYou will ensure a seamless and well-orchestrated personal environment, including:<ul><li>Booking restaurants, events, and experiences</li><li>Coordinating drivers, services, and external providers</li><li>Managing personal projects (e.g. real estate follow-up, key handovers)</li><li>Organizing gifts and special requests (clients, partners, personal)</li><li>Handling ad hoc requests with speed and precision</li></ul>This is not about isolated tasks &mdash; but about delivering a smooth, proactive, and high-standard lifestyle management experience.Systems &amp; Organization<ul><li>Build and implement systems (Notion, CRM, internal tools)</li><li>Structure workflows and processes</li><li>Continuously optimize organization and efficiency</li></ul>Recruitment &amp; Team Follow-up<ul><li>Assist in recruiting key profiles</li><li>Ensure teams are aligned and accountable</li><li>Maintain a high level of operational clarity</li></ul>Profile<ul><li>Exceptional organizational and execution skills</li><li>Highly responsive and reliable</li><li>Autonomous, proactive, and solution-oriented</li><li>Strong business understanding</li><li>Comfortable in fast-paced, international environments</li><li>Excellent communication skills (written &amp; verbal)</li><li>Ability to handle multiple priorities without losing quality</li></ul>PositioningYou are expected to:<ul><li>Be proactive and anticipate needs</li><li>Execute with precision</li><li>Understand context without overstepping</li><li>Act as a true right hand, with intelligence and discretion</li></ul>Confidentiality<ul><li>Access to sensitive information (emails, accounts, operations)</li><li>Absolute discretion required</li><li>NDA mandatory</li></ul>Working Conditions<ul><li>Fully remote with occasional travel</li><li>Work across multiple time zones (Europe, UAE, USA, Asia)</li><li>Flexible schedule</li><li>High availability required (including weekends when needed)</li><li>Strong responsiveness expected</li></ul>Compensation<ul><li>Salary: &euro;3,000 / month</li><li>Performance-based bonus</li><li>Strong growth potential into a long-term strategic role</li></ul>Hiring Process<ul><li>Initial screening</li><li>Practical test</li><li>1-month trial period</li></ul>Success Criteria (First 3 Months)Success in this role means:<ul><li>I no longer need to manage or follow up with teams directly</li><li>Operations run smoothly and are well-structured</li><li>My schedule is fully optimized at all times</li><li>My personal and business environments are seamlessly managed</li><li>My personal branding is consistently executed</li></ul>ApplicationPlease include:<ul><li>CV</li><li>Short introduction (experience + why this role fits you)</li><li>Concrete examples of similar responsibilities you&rsquo;ve handled</li></ul>This role is designed for a highly capable, discreet, and ambitious individual who wants to operate at a high level and grow into a key strategic position.Work Location: RemotePay: AED12,000.00 - AED14,000.00 per monthApplication Question(s):<ul><li>As part of your application, please complete the following task:</li></ul>You are my Executive Assistant.I have:<ul><li>3 businesses operating in different countries</li></ul><ul><li>15+ ongoing conversations (clients, partners, team members)</li></ul><ul><li>A trip planned between Dubai, Paris, and New York next week</li></ul><ul><li>50+ unread emails</li></ul><ul><li>No structured calendar</li></ul>Your task:In a maximum of 1&ndash;2 pages, explain:1. How you would organize and take control of this situation in the first 48 hours2. The tools and systems you would implement3. How you would prioritize tasks4. How you would ensure nothing is missed5. How you would communicate with me and the teamsBe clear, structured, and practical.We are not looking for theory &mdash; only actionable thinking.Please share the assessment via email to hr@sensia-ventures.comWork Location: Remote

Executive Assistant / Chief of Staff (Personal & Business) (Female only)

Emirates National Investment

<div>
 
 We are seeking a highly experienced and professional
 
 Private Assistant
 
 who will be responsible for providing high-level personal assistance, concierge-style support, estate coordination, and administrative oversight across a broad range of private matters. The position requires exceptional organisational skills, sound judgement, and the ability to manage sensitive matters with the highest level of confidentiality, professionalism, and attention to detail.
 
 
 
 
 
 This role will support the smooth coordination of personal affairs, household-related requirements, VIP-related arrangements, and private administration.
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 
 
 Private Affairs Management
 
 
 <ul>
 <li>
 Act as the primary point of contact in relation to private and personal matters.
 </li>
 <li>
 Handle confidential and sensitive information with the utmost discretion and professionalism.
 </li>
 <li>
 Coordinate and oversee a wide range of personal tasks, ensuring efficient and timely execution.
 </li>
 <li>
 Track VIP relations and correspondence, supporting relationship management by remaining informed of important occasions, milestones, and key events.
 </li>
 <li>
 Organise and coordinate personal arrangements including travel bookings, flight reservations, hotel accommodation, and related logistics.
 </li>
 <li>
 Support the management of personal insurance matters, including vehicle registration, renewals, and related documentation.
 </li>
 </ul>
 
 
 
 
 
 Estate Management
 
 
 <ul>
 <li>
 Supervise and manage private properties, ensuring they are well-maintained, operational, and secure.
 </li>
 <li>
 Oversee household and estate staff, including coordination related to recruitment, onboarding, payroll, scheduling, and performance monitoring.
 </li>
 <li>
 Coordinate with external service providers and vendors for maintenance, renovations, and other property-related requirements.
 </li>
 <li>
 Liaise with relevant internal and external parties in relation to private procurement and household requirements.
 </li>
 <li>
 Support the smooth day-to-day administration and upkeep of private residences and related assets.
 </li>
 </ul>
 
 
 
 
 
 Financial Administration
 
 
 <ul>
 <li>
 Assist in the coordination and administration of financial matters relating to personal, household, and private expenses.
 </li>
 <li>
 Support the tracking and organisation of private expense-related documentation and records, as required.
 </li>
 </ul>
 
 
 
 
 
 Documentation and Approvals
 
 
 <ul>
 <li>
 Maintain up-to-date records of personal documents including passports, visas, Emirates IDs, and other important records.
 </li>
 <li>
 Maintain an organised and updated database of important contacts, service providers, and vendors.
 </li>
 <li>
 Review and coordinate initial approvals related to private affairs.
 </li>
 </ul>
 
 
 
 
 
 Experience, Education, and Skills
 
 
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in a relevant discipline such as
 
 Business Management, Hospitality, Estate Management
 
 , or similar.
 </li>
 <li>
 Proven experience in a similar role, preferably supporting a
 
 high-net-worth individual, family office, or VIP environment
 
 .
 </li>
 <li>
 Strong understanding of the level of professionalism, discretion, and service expected within a private household or executive support environment.
 </li>
 <li>
 Fluent in English, with strong verbal and written communication skills. Arabic is a plus.
 </li>
 </ul>
 
 
 
 
 
 Key Competencies &amp; Skills
 
 
 <ul>
 <li>
 Exceptional organisational and multitasking skills, with strong attention to detail.
 </li>
 <li>
 Excellent interpersonal and communication abilities.
 </li>
 <li>
 High level of integrity, discretion, and professionalism in handling confidential information.
 </li>
 <li>
 Strong problem-solving skills and the ability to remain composed under pressure.
 </li>
 <li>
 Respectful, trustworthy, and service-oriented demeanour.
 </li>
 <li>
 Flexibility to work outside standard office hours as needed.
 </li>
 <li>
 Good understanding of local customs, etiquette, and cultural expectations.
 </li>
 <li>
 High standards of personal presentation.
 </li>
 </ul>
</div>

Private Assistant

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