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executive personal assistant

Major Best Real Estate

Role Overview:We are looking for a highly organized and reliable Executive Personal Assistant to support senior leadership with day-to-day administrative, personal, and communication tasks. This role requires a proactive professional who is fluent in Russian and English, discreet, and adaptable to a fast-paced, dynamic environment.Key Responsibilities:<ul><li>Manage calendars, appointments, meetings, and travel arrangements</li><li>Organize and coordinate internal and external meetings</li><li>Handle correspondence, emails, and document preparation in both Russian and English</li><li>Provide administrative support including filing, expense tracking, and reporting</li><li>Coordinate complex travel plans including visa processing and logistics</li><li>Act as a liaison between internal departments and external stakeholders</li><li>Assist with personal errands and confidential matters when required</li><li>Maintain a high level of confidentiality and professionalism at all times</li></ul>Requirements:<ul><li>3&ndash;5 years of experience in a similar executive support or PA role</li><li>Strong time management, multitasking, and organizational skills</li><li>High attention to detail and ability to manage sensitive information</li><li>Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)</li><li>Professional presentation and strong interpersonal skills</li></ul>Job Type: Full-timePay: AED8,000.00 - AED12,000.00 per monthApplication Question(s):<ul><li>What is your notice period?</li><li>What is your expected salary for the role?</li></ul>Experience:<ul><li>executive personal assistant: 2 years (Required)</li></ul>Language:<ul><li>Russian AND English (Required)</li></ul>Work Location: In person

Executive Personal Assistant (RUSSIAN & ENGLISH SPEAKER)

GigaBrands

<div>
 
 About GigaBrands
 
 
 
 GigaBrands is a fast-growing global eCommerce growth partner helping brands scale profitably across marketplaces, with deep expertise in Amazon operations, advertising, brand management, and performance optimization. The team operates in a high-performance, entrepreneurial environment focused on ownership, accountability, and measurable impact.
 
 
 
 About The Role
 
 
 
 GigaBrands is hiring an
 
 Executive Assistant on behalf of a client
 
 to support executive leadership in managing operations, communications, and strategic initiatives. This role requires a highly organized, proactive professional capable of handling confidential matters while managing multiple priorities in a fast-paced corporate environment.
 
 
 The ideal candidate thrives under pressure, anticipates needs before they arise, and can independently manage projects and executive coordination with minimal supervision.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Serve as liaison between the CEO and management team
 </li>
 <li>
 Support implementation and coordination of special projects and executive initiatives
 </li>
 <li>
 Facilitate meetings, corporate events, and executive engagements
 </li>
 <li>
 Manage executive calendar, scheduling, and travel logistics
 </li>
 <li>
 Manage and prioritize executive email communications
 </li>
 <li>
 Prepare and coordinate presentations, reports, and executive communications
 </li>
 <li>
 Drive internal and external communication coordination when required
 </li>
 <li>
 Perform clerical and executive administrative duties
 </li>
 <li>
 Handle confidential information with professional discretion
 </li>
 <li>
 Execute additional assignments and tasks delegated by the CEO
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Valid passport and willingness to travel when required
 </li>
 <li>
 Reliable, goal-oriented, and committed professional
 </li>
 <li>
 Self-motivated with the ability to thrive in fast-paced corporate environments
 </li>
 <li>
 Quick learner eager to take on new responsibilities
 </li>
 <li>
 Strong organizational and project management skills
 </li>
 <li>
 Exceptional problem-solving capabilities
 </li>
 <li>
 Impeccable multitasking and prioritization skills
 </li>
 <li>
 Excellent time management and attention to detail
 </li>
 <li>
 Professional, friendly, and confident demeanor
 </li>
 <li>
 Exceptional interpersonal and communication skills
 </li>
 <li>
 High degree of trustworthiness and dependability
 </li>
 <li>
 Ability to handle complex situations and provide creative solutions
 </li>
 <li>
 Pride in delivering high-quality work and continuous improvement
 </li>
 <li>
 Strong ownership mentality with a proactive, "can-do" attitude
 </li>
 <li>
 Professional discretion and confidentiality required
 
 
 </li>
 </ul>
 
 Skills &amp; Technical Requirements
 
 
 
 <ul>
 <li>
 Fluency in English (spoken and written) is mandatory
 </li>
 <li>
 Portuguese language proficiency is highly preferred
 </li>
 <li>
 Strong command of Google Workspace (Gmail, Calendar, Drive, Docs, Sheets, Forms, Slides)
 </li>
 <li>
 Familiarity with productivity and project management tools
 </li>
 <li>
 Experience supporting remote or virtual teams is an advantage
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 
 Benefits &amp; Working Conditions
 
 
 
 <ul>
 <li>
 Full-time employment (40 hours per week)
 </li>
 <li>
 Competitive salary package
 </li>
 <li>
 Opportunity to work directly with executive leadership
 </li>
 <li>
 Exposure to international operations and travel opportunities
 </li>
 <li>
 High-growth, performance-driven work environment
 </li>
 </ul>
</div>

Executive Assistant/ Personal Assistant - KS001

Key Responsibilities:<ul><li>Executive Support: Provide high-level administrative support, including complex calendar management, meeting coordination, and detailed travel arrangements.</li><li>Communication Management: Act as the primary point of contact for the executive, handling and prioritizing communication in Russian and English, including email correspondence, phone calls, and client interaction.</li><li>Project Coordination: Assist with project management tasks, including tracking deliverables, organizing documents, and maintaining project timelines.</li><li>Research &amp; Reporting: Conduct in-depth research, prepare executive summaries, and compile detailed reports to support decision-making processes.</li><li>Confidentiality &amp; Discretion: Handle sensitive and confidential information with the utmost discretion.</li><li>Event &amp; Meeting Preparation: Coordinate internal and external meetings, including preparing agendas, managing logistics, and documenting key takeaways and follow-up actions.</li><li>Personal Assistance: Oversee personal tasks, manage household arrangements, and assist with family and travel arrangements when needed.</li></ul>Qualifications:<ul><li>Experience: Minimum 2 years of experience as an Executive Assistant or Personal Assistant in a high-paced environment.</li><li>Skills:</li><li>Exceptional organizational and multitasking abilities.</li><li>Strong written and verbal communication skills.</li><li>Proficiency in Microsoft Office Suite, Google Workspace, and task/project management software.</li><li>Proactive approach with a high degree of flexibility and adaptability.</li><li>Attributes: Detail-oriented, trustworthy, able to work independently, and possess a strong sense of confidentiality.</li></ul>Job Type: Full-timePay: AED8,000.00 - AED10,000.00 per monthApplication Question(s):<ul><li>What is your notice period?</li><li>What is your expected salary for the role?</li></ul>Experience:<ul><li>executive personal assistant: 2 years (Required)</li></ul>Language:<ul><li>Russian (Required)</li></ul>Work Location: In person

Executive Assistant (Russian Speaker)

Prepaire Laboratory 7 Limited

Job Title: Personal Assistant (PA) to C-Level Executive (Female Only)Reporting To: Managing Director (Executive Leadership) Employment Type: Full-timeLocation: Abu Dhabi/Dubai, UAEAbout Prepaire:Prepaire Labs is a leader in pharmaceuticals, bioinformatics, and medical innovation. We aim to revolutionize healthcare with cutting-edge technologies. We are looking for a dynamic Personal Assistant to support our C-level executive and help drive our mission forward.Role OverviewThe Managing Director operates across laboratories, partners, regulators, investors, and product teams. The pace is high, priorities shift quickly, and context switching is constant.This role exists to protect leadership time, maintain operational flow, and remove friction before it becomes a problem. You are not a task-taker &mdash; you are a trusted executive partner who anticipates needs, manages complexity, and ensures follow-through across multiple workstreams.Key ResponsibilitiesExecutive &amp; Operational Support<ul><li>Own and actively manage the Managing Director&rsquo;s calendar, priorities, and daily flow</li><li>Act as the first point of triage for inbound requests, meetings, and follow-ups</li><li>Prepare briefs, summaries, agendas, and context notes ahead of meetings</li><li>Track actions, deadlines, and commitments across multiple internal and external workstreams</li><li>Ensure follow-ups are completed and decisions are closed</li></ul>Communication &amp; Coordination<ul><li>Manage executive email correspondence with professionalism and discretion</li><li>Coordinate with partners, vendors, advisors, and internal teams</li><li>Handle high-stakes scheduling across time zones</li><li>Draft and review executive-level documents, presentations, and reports</li></ul>Logistics &amp; Planning<ul><li>Coordinate travel, logistics, and complex scheduling when required</li><li>Support meeting preparation and post-meeting execution</li><li>Maintain structured records and documentation</li></ul>Process &amp; Efficiency<ul><li>Identify gaps, inefficiencies, and risks before they surface</li><li>Improve workflows, systems, and executive processes</li><li>Maintain confidentiality across sensitive commercial, scientific, and personal matters</li></ul>What We&rsquo;re Looking For<ul><li>5+ years of experience supporting senior executives in fast-paced, high-pressure environments</li><li>Exceptionally organized, detail-oriented, and calm under pressure</li><li>Strong written and verbal communication skills in English (Fluent in English)</li><li>Comfortable working with executives, scientists, investors, and external partners</li><li>High level of discretion, judgment, and professionalism</li><li>Proactive, independent, and solution-oriented mindset</li><li>Ability to anticipate needs and think several steps ahead</li></ul>Why Join Us?<ul><li>Work with a pioneering organization driving healthcare innovation.</li><li>Competitive compensation and professional growth opportunities.</li><li>Work closely with senior leadership in a dynamic and influential environment.</li><li>Opportunities for professional growth and development.</li></ul>Job Type: Full-timeWork Location: In person

Personal Assistant (PA) to C-Level Executive (Female Only)

Mureeba Documents Clearing Services

Location: Business Bay, Dubai, UAEAccommodation: Private Full Bedroom in High-End Residence (Not Maid&rsquo;s Quarters)Compensation: AED 2,500 &ndash; 5,500 per month (Based on Experience &amp; Qualifications)Position OverviewA private executive household is seeking a highly disciplined, detail-oriented Personal Assistant to support the spouse of a CEO. This is a live-in position within a structured, high-standard environment where discretion, hygiene, organization, and professionalism are non-negotiable.The selected candidate will reside in a premium residence and operate as a trusted household professional. Performance expectations are aligned with executive-level standards.Accommodation<ul><li>Private full bedroom within a high-end residential property</li></ul><ul><li>Not a maid&rsquo;s room</li></ul><ul><li>Professional and respectful living environment</li></ul><ul><li>Accommodation provided at no cost</li></ul>Core Responsibilities1. Household &amp; Cleanliness Management<ul><li>Maintain immaculate cleanliness across all living areas</li></ul><ul><li>Execute structured daily cleaning and sanitation protocols</li></ul><ul><li>Organize wardrobes, personal items, and storage systems</li></ul><ul><li>Ensure residence remains presentation-ready at all times</li></ul>2. Culinary Responsibilities<ul><li>Prepare fresh, healthy meals</li></ul><ul><li>Follow dietary and nutrition preferences</li></ul><ul><li>Maintain strict kitchen hygiene standards</li></ul>3. Personal Assistance<ul><li>Manage schedules, appointments, and reminders</li></ul><ul><li>Coordinate errands and personal logistics</li></ul><ul><li>Provide discreet, day-to-day executive support</li></ul>4. Wellness &amp; Physiotherapy Support<ul><li>Assist with stretching and light mobility routines</li></ul><ul><li>Provide basic physiotherapy-style support (non-clinical)</li></ul><ul><li>Support structured wellness practices</li></ul>5. Travel Support (Mandatory)<ul><li>Must be willing and able to travel with the family when required</li></ul><ul><li>Assist with packing, logistics, and coordination during travel</li></ul><ul><li>Maintain hygiene and organizational standards while abroad</li></ul><ul><li>Valid passport required</li></ul>Mandatory Candidate Requirements<ul><li>Fluent English (mandatory)</li></ul><ul><li>Ability to train and coach others in English communication if required</li></ul><ul><li>Prior private or VIP household experience preferred</li></ul><ul><li>Physiotherapy or healthcare background advantageous</li></ul><ul><li>Impeccable personal hygiene and grooming at all times</li></ul><ul><li>Extremely high standards of cleanliness in both personal habits and work execution</li></ul><ul><li>Organized, proactive, disciplined</li></ul><ul><li>Discreet, respectful, and professional</li></ul><ul><li>Physically fit</li></ul>Professionalism ClauseThe employee is expected to maintain the highest standards of professionalism, discretion, and integrity. Confidentiality regarding all personal, financial, and family matters is strictly required.Any breach of confidentiality or misconduct may result in immediate termination in accordance with UAE labor regulations.Code of Conduct<ul><li>Maintain strict personal hygiene and professional grooming standards at all times</li></ul><ul><li>Respect household privacy and boundaries</li></ul><ul><li>No unauthorized guests or disclosure of private information</li></ul><ul><li>Maintain respectful communication and demeanor</li></ul><ul><li>Adhere to household systems and operational protocols</li></ul>Performance &amp; Incentive StructurePerformance reviews will be conducted periodically. Based on hygiene standards, organizational excellence, reliability, and overall contribution to household efficiency, a discretionary performance bonus or salary adjustment may be granted.Outstanding performance may result in annual bonus consideration and expanded responsibilities.Compensation &amp; Benefits<ul><li>AED 2,500 &ndash; 5,500 per month (based on experience and capability)</li></ul><ul><li>Private full bedroom accommodation in high-end Business Bay residence</li></ul><ul><li>Travel expenses covered when accompanying family</li></ul><ul><li>Long-term stability within executive household</li></ul>Job Types: Full-time, PermanentPay: AED2,500.00 - AED5,500.00 per month

Cook + House Keeping (Females)

Mamari Estates

We&rsquo;re Hiring: Real Estate Sales &amp; Client Executive (Managing Partner Assistant) Salary: AED 6,000&ndash;8,000 + Monthly Bonuses Palm Jumeirah | Immediate Start Opening: ONE Position OnlyMamari Estates is looking for a high-calibre Sales Executive Personal Assistant to work directly with the Managing Partner in a fast-paced real estate environment. This is NOT an admin role, but a growth-focused position with real responsibility and exposure to high-value deals.What you&rsquo;ll do:<ul><li>Property searches &amp; deal prep</li><li>Client qualification &amp; follow-ups</li><li>Market &amp; developer research</li><li>Contracts, listings, CRM &amp; coordination</li><li>Problem-solving &amp; operations support</li></ul>Who should apply:<ul><li>Dubai-based with real estate background</li><li>Organized, proactive, detail-driven</li><li>Familiar with developers, off-plan &amp; contracts</li><li>Comfortable with Excel, WhatsApp, Notion, ChatGPT</li></ul>What you get:<ul><li>Salary + performance bonuses</li><li>Direct mentorship</li><li>Career growth in a fast-scaling brokerage</li></ul>Application process: Shortlisted candidates will be asked to submit a short video answering a few role-specific questions.Please apply ONLY if you meet the experience requirements above.Job Type: Full-timePay: AED6,000.00 - AED8,000.00 per month

Real Estate Sales & Client Executive (Managing Partner Assistant)

SHAFA AL NAHDAH BUILDING CONTRACTING LLC

<div>
 
 
 Executive Assistant to Managing Director
 
 
 
 
 Location:
 
 Dubai, UAE
 
 
 
 Travel:
 
 
 Frequent travel to Tanzania (extended stays required)
 
 
 
 
 
 
 
 Role Overview
 
 
 
 We are seeking a highly disciplined, structured, and execution-driven
 
 Senior Executive Assistant
 
 to support a Managing Director overseeing multiple agribusiness and industrial operations across the UAE and East Africa.
 
 
 The Senior Executive Assistant will function as the Managing Director&rsquo;s operational extension &mdash; ensuring priorities are executed, deadlines are enforced, communication is structured, and strategic initiatives move forward without delay.
 
 
 This role requires maturity, decisiveness, strong follow-through, and the ability to operate confidently at C-suite level.
 
 
 
 
 
 
 Core Mandate
 
 
 
 The SEA exists to:
 
 <ul>
 <li>
 Protect the MD&rsquo;s time
 </li>
 <li>
 Enforce structure across departments
 </li>
 <li>
 Ensure execution of decisions
 </li>
 <li>
 Improve organizational response speed
 </li>
 <li>
 Reduce operational friction
 </li>
 </ul>
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 1. Executive Rhythm &amp; Priority Control
 
 
 <ul>
 <li>
 Own and structure the MD&rsquo;s calendar with strategic prioritization
 </li>
 <li>
 Prepare daily and weekly priority maps
 </li>
 <li>
 Maintain action logs for all executive decisions
 </li>
 <li>
 Ensure zero loss of instruction or follow-through
 </li>
 <li>
 Escalate risks early
 </li>
 </ul>
 
 
 
 
 
 2. Cross-Department Execution Oversight
 
 
 <ul>
 <li>
 Track KPIs across finance, operations, HR, and projects
 </li>
 <li>
 Coordinate structured updates from department heads
 </li>
 <li>
 Identify underperformance before it reaches crisis level
 </li>
 <li>
 Ensure alignment between Dubai headquarters and Tanzania operations
 </li>
 </ul>
 
 
 
 
 
 3. Multi-Country Operational Coordination
 
 
 <ul>
 <li>
 Coordinate frequent travel between Dubai and Tanzania
 </li>
 <li>
 Travel with the MD when required
 </li>
 <li>
 Act as temporary coordination hub when on-site in Tanzania
 </li>
 <li>
 Maintain structured documentation across locations
 </li>
 </ul>
 
 
 
 
 
 4. Executive Communication Control
 
 
 <ul>
 <li>
 Draft high-level correspondence
 </li>
 <li>
 Interface with senior managers and investors
 </li>
 <li>
 Filter inbound requests to protect executive bandwidth
 </li>
 <li>
 Ensure all communication is structured and clear
 </li>
 </ul>
 
 
 5. Personal Executive Management
 
 
 <ul>
 <li>
 Manage personal and family calendar
 </li>
 <li>
 Coordinate appointments and personal commitments
 </li>
 <li>
 Organise and execute personal tasks on behalf of the MD
 </li>
 </ul>
 
 
 
 
 
 Required Experience
 
 
 <ul>
 <li>
 7+ years supporting CEOs, founders, or Managing Directors
 </li>
 <li>
 Experience in structured corporate or multi-entity environments
 </li>
 <li>
 Exposure, operations, or large-scale projects preferred
 </li>
 <li>
 Experience operating in emerging markets is advantageous
 </li>
 </ul>
 
 
 
 
 
 Required Competencies
 
 
 <ul>
 <li>
 Exceptional organization skills
 </li>
 <li>
 High execution discipline
 </li>
 <li>
 Strong written and verbal English
 </li>
 <li>
 Undertands how to utalize AI for better efficency
 </li>
 <li>
 Ability to hold senior managers accountable respectfully
 </li>
 <li>
 Strong reporting and documentation habits
 </li>
 <li>
 Emotional intelligence with firmness
 </li>
 </ul>
 
 
 
 
 
 Personality Profile
 
 
 <ul>
 <li>
 Calm under pressure
 </li>
 <li>
 Proactive and anticipatory
 </li>
 <li>
 Loyal and discreet
 </li>
 <li>
 High work stamina
 </li>
 <li>
 Structured thinker
 </li>
 <li>
 Not intimidated by strong personalities
 </li>
 <li>
 Comfortable operating in high-performance environments
 </li>
 </ul>
 
 
 
 
 
 Travel Requirements
 
 
 <ul>
 <li>
 Must be willing to travel regularly to Tanzania
 </li>
 <li>
 Extended stays (1&ndash;4 weeks) required
 </li>
 <li>
 Comfortable working in operational environments
 </li>
 </ul>
 
 
 
 
 
 Performance Metrics (KPIs)
 
 
 <ul>
 <li>
 100% meeting action tracking
 </li>
 <li>
 Zero missed critical deadlines
 </li>
 <li>
 Weekly executive dashboard delivered consistently
 </li>
 <li>
 Improved cross-department execution speed
 </li>
 <li>
 Reduced operational delays
 </li>
 </ul>
 
 
</div>

Executive Assistant to Managing Director

Explore 813+ Executive personal assistant in Dubai this February. Find roles across top companies and apply now to boost your career.