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<div>
 
 
 Position: : Executive &amp; Personal Assistant to Group CEO
 
 
 
 
 Position Summary:
 
 
 
 Reporting to the CEO, the Executive &amp; Personal Assistant provides high-level administrative and personal support, acting as the primary liaison for internal and external matters. The role requires strong organizational, communication, and multitasking skills in a fast-paced, entrepreneurial environment. The candidate must exercise sound judgment, manage multiple priorities, and handle confidential matters with discretion. Global travel is required.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
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 Manage CEO&rsquo;s calendar, travel, correspondence, and confidential documents.
 </li>
 <li>
 Coordinate executive meetings, agendas, and follow-ups.
 </li>
 <li>
 Liaise with senior management, board members, and external stakeholders.
 </li>
 <li>
 Research, prioritize, and handle sensitive matters with discretion.
 </li>
 <li>
 Assist with special projects, vendor management, and business correspondence.
 </li>
 <li>
 Oversee household operations, personal travel, and family scheduling.
 </li>
 <li>
 Coordinate personal events, errands, financial administration, and service providers.
 </li>
 <li>
 Ensure seamless integration of professional and personal commitments.
 </li>
 <li>
 Manage visa applications and travel arrangements, including US, UK, Schengen, and other global travel requirements.
 </li>
 </ul>
 
 
 
 
 
 Skills &amp; Attributes:
 
 
 <ul>
 <li>
 Strong organizational, multitasking, and problem-solving skills.
 </li>
 <li>
 Excellent written and verbal communication abilities.
 </li>
 <li>
 High emotional intelligence and ability to handle confidential matters.
 </li>
 <li>
 Strong work ethic, adaptability, and ability to meet deadlines.
 </li>
 </ul>
 
 
 
 
 
 Educational Qualification &amp; Experience:
 
 
 <ul>
 <li>
 Bachelor's degree required.
 </li>
 <li>
 7-10 years of experience supporting top executives.
 </li>
 <li>
 Proficiency in Microsoft Office and social media platforms.
 </li>
 <li>
 In-depth knowledge of visa processes and travel logistics for key global destinations.
 </li>
 <li>
 Strong personality with assertiveness when needed.
 </li>
 </ul>
 
 
</div>

Executive/Personal Assistant

Farhood Group

Location: Dubai, UAEJob Type: Full-Time (Hybrid)Industry: Beauty, Skincare Manufacturing, MarketingJob DescriptionWe are looking for a highly organized, proactive, and versatile Executive &amp; Personal Assistant to support the Founder of a fast-growing beauty and skincare manufacturing group based in Dubai.The ideal candidate is someone who can manage both professional and personal responsibilities with confidence, efficiency, and excellent communication skills. This role requires someone adaptable, fast, detail-oriented, and comfortable working in a dynamic entrepreneurial environment.ResponsibilitiesExecutive &amp; Business Support<ul><li>Manage daily and weekly schedules, meetings, reminders, and priorities.</li><li>Conduct research related to skincare manufacturing, suppliers, market trends, and business development.</li><li>Draft emails, prepare documents, notes, briefs, and follow-ups.</li><li>Maintain CRM updates, track tasks, organize project information.</li></ul>Content &amp; Social Media Support<ul><li>Assist with posting content on Instagram, LinkedIn, Threads, and YouTube.</li></ul>Personal Assistance<ul><li>Handle small lifestyle errands and reminders.</li></ul>RequirementsMust-Have<ul><li>Female candidates only (requirement by the employer).</li><li>Excellent English &mdash; written and spoken.</li><li>Strong organizational and multitasking abilities.</li><li>Professional communication skills and high attention to detail.</li><li>Ability to work independently and take initiative.</li><li>Experience with calendar management, admin tasks, and follow-ups.</li><li>Comfortable with Google Workspace, Notion, Canva, and social media platforms.</li></ul>Personality Fit<ul><li>Proactive and solution-oriented</li><li>Fast learner, adaptable, flexible</li><li>Calm under pressure</li><li>Positive, professional, and polished</li><li>Able to support both high-level business tasks and daily personal tasks</li></ul>SalaryCompetitive &mdash; based on experience.Job Types: Full-time, Permanent, FresherPay: From AED3,000.00 per monthApplication Question(s):<ul><li>What is your visa type ?</li></ul>

Executive & Personal Assistant to Founder (Female Only)

Seven Trends For Project Management Services L.L.C 

Position: Personal Assistant Location: Flexible / Able to travel Employment Type: Full-timeOverviewWe are seeking a highly organized, proactive, and professional Personal Assistant to support an executive in both personal and business-related tasks. The ideal candidate should be skilled in sales, marketing, scheduling, communication, and have the flexibility to travel when needed. This role requires excellent multitasking abilities, confidentiality, and a strong sense of responsibility.Key ResponsibilitiesAdministrative &amp; Personal Support<ul><li>Manage daily schedules, appointments, meetings, and travel itineraries.</li><li>Organize personal and business calendars.</li><li>Handle emails, phone calls, and communications on behalf of the executive.</li><li>Maintain confidentiality and manage sensitive information with discretion.</li><li>Assist with personal errands and tasks as required.</li></ul>Sales &amp; Marketing Support<ul><li>Assist in preparing marketing materials, presentations, and proposals.</li><li>Coordinate with clients, partners, and internal teams for sales-related activities.</li><li>Help track sales leads, follow-ups, and CRM updates.</li><li>Support social media updates, basic content creation, and brand promotion activities.</li><li>Conduct market research and prepare reports when needed.</li></ul>Meetings &amp; Communication<ul><li>Prepare meeting agendas, minutes, and follow-up actions.</li><li>Join business meetings (in-person or virtual) and assist with coordination.</li><li>Communicate professionally with clients and business partners.</li><li>Ensure the executive is fully prepared for each meeting.</li></ul>Travel &amp; Logistics<ul><li>Plan and coordinate travel arrangements (flights, hotels, transport).</li><li>Provide on-the-go support during business trips.</li><li>Ability and willingness to travel frequently or on short notice.</li></ul>Qualifications<ul><li>Previous experience as a personal assistant or executive assistant preferred.</li><li>Strong skills in sales, marketing, communication, and client interaction.</li><li>Excellent organizational and multitasking abilities.</li><li>Proficiency with MS Office, Google Workspace, and communication tools.</li><li>Ability to work independently and handle high-pressure situations.</li><li>Professional appearance and strong interpersonal skills.</li><li>Valid passport and ability to travel internationally.</li></ul>Desired Traits<ul><li>Trustworthy and discreet</li><li>Highly proactive and solution-oriented</li><li>Flexible and adaptable</li><li>Strong attention to detail</li><li>Positive and professional attitude</li></ul>Job Type: Temporary

Personal Assistant (Ladies Only)

Major Best Real Estate

Key Responsibilities:<ul><li>Executive Support: Provide high-level administrative support, including complex calendar management, meeting coordination, and detailed travel arrangements.</li><li>Communication Management: Act as the primary point of contact for the executive, handling and prioritizing communication in Russian and English, including email correspondence, phone calls, and client interaction.</li><li>Project Coordination: Assist with project management tasks, including tracking deliverables, organizing documents, and maintaining project timelines.</li><li>Research &amp; Reporting: Conduct in-depth research, prepare executive summaries, and compile detailed reports to support decision-making processes.</li><li>Confidentiality &amp; Discretion: Handle sensitive and confidential information with the utmost discretion.</li><li>Event &amp; Meeting Preparation: Coordinate internal and external meetings, including preparing agendas, managing logistics, and documenting key takeaways and follow-up actions.</li><li>Personal Assistance: Oversee personal tasks, manage household arrangements, and assist with family and travel arrangements when needed.</li></ul>Qualifications:<ul><li>Experience: Minimum 2 years of experience as an Executive Assistant or Personal Assistant in a high-paced environment.</li><li>Skills:</li><li>Exceptional organizational and multitasking abilities.</li><li>Strong written and verbal communication skills.</li><li>Proficiency in Microsoft Office Suite, Google Workspace, and task/project management software.</li><li>Proactive approach with a high degree of flexibility and adaptability.</li><li>Attributes: Detail-oriented, trustworthy, able to work independently, and possess a strong sense of confidentiality.</li></ul>Job Type: Full-timePay: AED8,000.00 - AED10,000.00 per monthApplication Question(s):<ul><li>What is your notice period?</li><li>What is your expected salary for the role?</li></ul>Experience:<ul><li>executive personal assistant: 2 years (Required)</li></ul>Language:<ul><li>Russian (Required)</li></ul>Work Location: In person

Executive Assistant (Russian Speaker)

ADAM RESOURCE & TRADING DMCC

We are currently seeking a highly skilled, proactive, and reliable Personal Assistant to provide direct support to our CEO in both professional and personal capacities. This role is a critical extension of the CEO&rsquo;s office and demands an individual with exceptional judgment, strong corporate acumen, and a solid understanding of legal processes.The ideal candidate will be someone who thrives in a fast-paced, high-expectation environment and can maintain the highest standards of confidentiality, organization, and professionalism.Key Responsibilities:Executive &amp; Administrative Support<ul><li>Manage, organize, and streamline the CEO&rsquo;s daily schedules, appointments, commitments, and travel arrangements.</li><li>Prioritize tasks and ensure timely follow-ups on all matters requiring the CEO&rsquo;s attention.</li><li>Prepare, review, and organize corporate documentation, correspondence, reports, and presentations.</li><li>Assist in overseeing various corporate initiatives or projects as assigned by the CEO.</li></ul>Legal Coordination &amp; Support<ul><li>Act as the primary point of contact between the CEO and external legal service providers.</li><li>Support in reviewing, organizing, and tracking legal documents, contracts, and case updates.</li><li>Ensure accurate communication and follow-up on legal requirements, deadlines, and deliverables.</li><li>Maintain strict confidentiality when dealing with all legal and sensitive information.</li></ul>Personal &amp; Family-Related Support<ul><li>Handle personal errands, household coordination, and special requests for the CEO and his family.</li><li>Arrange personal appointments, events, and travel itineraries.</li><li>Provide discreet, reliable assistance that aligns with the CEO&rsquo;s personal standards and expectations.</li></ul>Professional Conduct &amp; Office Presence<ul><li>Uphold excellent work ethics, punctuality, and reliability at all times.</li><li>Maintain a composed and professional demeanor, especially when managing last-minute changes or high-pressure situations.</li><li>Communicate clearly, effectively, and respectfully across all levels, both internally and externally.</li></ul>Candidate Requirements<ul><li>Bachelor&rsquo;s degree in Law, Business Administration, or related field (preferred).</li><li>Proven experience as a Personal Assistant, Executive Assistant, or Legal Assistant, preferably supporting top-level management.</li><li>Strong understanding of corporate structure, legal documentation, and regulatory processes.</li><li>Exceptional organizational skills with the ability to anticipate needs and respond proactively.</li><li>Excellent interpersonal skills, professional, approachable, adaptable, and articulate.</li><li>Ability to manage highly confidential and sensitive information with absolute discretion.</li><li>Strong multitasking skills and the capacity to work efficiently under pressure.</li><li>Flexibility to handle varying responsibilities and adjust to shifting priorities.</li><li>Candidates must be available to join immediately.</li></ul>What We Offer<ul><li>Attractive and competitive salary package</li><li>Company-sponsored UAE visa</li><li>Comprehensive medical insurance</li><li>Additional benefits in line with UAE Labour Law</li><li>A professional environment offering exposure to corporate, legal, and executive-level operations</li><li>A long-term career opportunity for candidates who demonstrate excellence and commitment</li></ul>Job Type: Full-timePay: From AED5,000.00 per monthApplication Question(s):<ul><li>Can you describe your experience handling legal documents, coordinating with law firms, or managing corporate matters in your previous roles? Please provide specific examples.</li><li>Tell us about a situation where you were required to manage highly confidential or sensitive information. How did you ensure discretion and maintain trust?</li><li>Have you previously supported a CEO or senior executive with both professional and personal tasks? How did you balance these responsibilities, and what challenges did you face?</li><li>This role requires quick thinking, strong organization, and the ability to adapt to unexpected changes. Can you describe a time when you had to reorganize priorities or manage last-minute tasks under pressure?</li><li>Can you join immediate? If no, please indicate your notice period.</li></ul>

Personal Assistant/Secretary (Legal Background)

FloxyPay

OWN VISA PREFERREDSALARY: 2500 - 3500Responsibilities:<ul><li>Provide high-level administrative support to the executive, including managing schedules, appointments, and travel arrangements.</li><li>Act as the primary point of contact between the executive and internal/external stakeholders, demonstrating professionalism and discretion in all communications.</li><li>Prepare and organize documents, reports, and presentations for meetings and conferences.</li><li>Coordinate and oversee special projects, ensuring deadlines and deliverables are met.</li><li>Handle sensitive and confidential information with utmost discretion and maintain confidentiality at all times.</li><li>Conduct research on various topics as needed and compile information into concise summaries.</li><li>Assist with personal tasks and errands as required, including managing household needs and coordinating family schedules.</li><li>Manage and maintain organizational systems, including filing, record-keeping, and database management.</li><li>Prioritize and manage multiple tasks simultaneously, demonstrating excellent time management and organizational skills.</li><li>Anticipate needs and proactively address issues to ensure the smooth functioning of the executive's office.</li></ul>Qualifications:<ul><li>Bachelor's degree in business administration, communications, or a related field preferred.</li><li>Proven experience as an executive assistant or personal assistant, with a minimum of 3-5 years in a similar role.</li><li>Exceptional communication skills, both written and verbal, with the ability to interact confidently with individuals at all levels.</li><li>Proficiency in Microsoft Office Suite and other relevant software applications.</li><li>Strong attention to detail and accuracy in all work.</li><li>Ability to maintain a high level of professionalism and confidentiality.</li><li>Excellent organizational and time management skills, with the ability to prioritize tasks effectively.</li><li>Strong problem-solving skills and the ability to handle unexpected challenges with composure.</li><li>Flexibility and adaptability to changing priorities and environments.</li><li>Proactive and self-motivated, with the ability to work independently and as part of a team.</li></ul>Job Types: Full-time, PermanentPay: AED2,500.00 - AED3,500.00 per month

Personal/Executive Assistant

Maison Prime Realtors LLC

Job Title: Personal Assistant to the CEODepartment: Executive OfficeReports To: Chief Executive Officer (CEO)Location: DubaiEmployment Type: Hybrid (mainly work from home)&#11835;Position SummaryThe Personal Assistant to the CEO provides high-level executive support to ensure the CEO&rsquo;s office operates efficiently and effectively. This role requires exceptional organizational skills, absolute discretion, strong communication abilities, and the capacity to manage multiple priorities in a fast-paced environment. The PA serves as a trusted partner, anticipating needs, solving problems proactively, and representing the CEO with professionalism and tact.&#11835;Key Responsibilities1.&#8288; &#8288;Executive Support<ul><li>Manage the CEO&rsquo;s calendar, appointments, meetings, and travel arrangements, ensuring optimal time and workflow management.</li><li>Screen, prioritize, and route emails, calls, and correspondence.</li><li>Prepare and edit documents, presentations, briefing materials, and reports.</li><li>Coordinate internal and external meetings including agenda creation, logistics, and follow-up actions.</li><li>Maintain confidentiality of highly sensitive information at all times.</li></ul>2.&#8288; &#8288;Communication &amp; Liaison<ul><li>Serve as the primary point of contact between the CEO and internal/external stakeholders.</li><li>Draft professional emails and communication on behalf of the CEO.</li><li>Facilitate effective communication and alignment between the CEO and leadership teams.</li><li>Represent the CEO in meetings when required, taking notes and tracking action items.</li></ul>3.&#8288; &#8288;Project &amp; Task Management<ul><li>Support the CEO in managing projects, deadlines, and strategic priorities.</li><li>Track key deliverables and coordinate with departments to ensure timely completion.</li><li>Conduct research and prepare summaries or recommendations.</li><li>Assist with special projects, events, and company initiatives.</li></ul>4.&#8288; &#8288;Administrative &amp; Operational Duties<ul><li>Organize files, documentation, and information systems for the CEO&rsquo;s office.</li><li>Manage expense reports, invoices, and corporate credit card statements.</li><li>Handle personal tasks and errands for the CEO as needed (optional; adjust based on organization).</li><li>Coordinate travel bookings, itineraries, accommodations, and logistics.</li></ul>5.&#8288; &#8288;Office &amp; Relationship Management<ul><li>Build strong relationships at all levels of the organization.</li><li>Ensure the CEO is well-prepared for meetings, presentations, and events.</li><li>Help maintain a positive, organized, and productive executive office environment.</li></ul>&#11835;Required Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration, Communications, or a related field (or equivalent experience).</li><li>3&ndash;7 years of experience as an Executive Assistant, Personal Assistant, or in a similar high-level support role.</li><li>Exceptional communication skills&mdash;verbal, written, and interpersonal.</li><li>Strong organizational and time-management abilities.</li><li>High proficiency in Microsoft Office Suite, Google Workspace, and productivity tools.</li><li>Proven ability to maintain confidentiality and handle sensitive information.</li><li>Ability to work independently, prioritize tasks, and manage multiple deadlines.</li><li>Professional demeanor, strong judgment, and a proactive approach.</li></ul>&#11835;Preferred Qualifications<ul><li>Experience supporting C-suite or executive-level leaders.</li><li>Knowledge of project management tools</li></ul>&#11835;Key Competencies<ul><li>Discretion and integrity</li><li>Problem-solving and critical thinking</li><li>Adaptability and flexibility</li><li>Emotional intelligence (EQ)</li><li>Attention to detail</li><li>Initiative and forward planning</li><li>Relationship-building</li><li>Professionalism and reliability</li></ul>&#11835;Working Conditions<ul><li>Fast-paced environment with shifting priorities.</li><li>Occasional extended working hours or weekend availability.</li><li>Hybrid or on-site attendance depending on company needs.</li></ul>&#11835;Compensation &amp; Benefits<ul><li>Competitive salary</li><li>Employment visa</li><li>Performance bonuses</li><li>Health insurance</li><li>Paid time off &amp; holidays</li></ul>Job Types: Full-time, PermanentPay: AED3,000.00 - AED5,000.00 per month

Personal Assistant to CEO

Explore 1840+ Executive personal assistant in Dubai this December. Find roles across top companies and apply now to boost your career.