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executive personal assistant

Azizi Developments

<div>
 
 Executive Personal Assistant
 
 
 About the Company:
 
 
 Azizi Developments is a leading real estate developer in the United Arab Emirates, delivering premium residential communities across Dubai. With a strong commitment to quality, timely delivery, and customer satisfaction, Azizi focuses on building world-class developments that reflect excellence in construction standards and design.
 
 
 We are currently seeking a highly organized and proactive
 
 Executive Personal Assistant
 
 to provide comprehensive administrative and personal support to senior leadership, ensuring efficient management of daily operations and executive commitments.
 
 
 Role Description:
 
 
 To provide high-level administrative and personal assistance to the executive by managing schedules, coordinating meetings, handling confidential correspondence, and ensuring smooth organization of both professional and personal responsibilities.
 
 
 Key Responsibilities:
 
 
 Manage and maintain the
 
 executive&rsquo;s calendar, appointments, and meeting schedules
 
 .
 
 
 Coordinate
 
 internal and external meetings
 
 , including preparation of agendas, minutes, and follow-ups.
 
 
 Handle
 
 confidential correspondence, emails, and documentation
 
 on behalf of the executive.
 
 
 Arrange
 
 travel itineraries, flight bookings, hotel reservations, and visa arrangements
 
 .
 
 
 Coordinate with internal departments and external stakeholders to ensure
 
 effective communication and timely task completion
 
 .
 
 
 Assist with
 
 personal errands, appointments, and administrative tasks
 
 as required.
 
 
 Prepare
 
 presentations, reports, and briefing materials
 
 for meetings and executive reviews.
 
 
 Maintain organized
 
 filing systems and documentation
 
 for easy retrieval of information.
 
 
 Screen phone calls and manage incoming requests while prioritizing matters requiring executive attention.
 
 
 Support coordination of
 
 events, meetings, and executive engagements
 
 when required.
 
 
 Qualifications &amp; Experience:
 
 
 Bachelor&rsquo;s degree in
 
 Business Administration, Management, or a related field
 
 .
 
 
 Minimum
 
 4&ndash;7 years of experience as an Executive Assistant or Personal Assistant supporting senior management
 
 .
 
 
 Experience working in
 
 corporate or real estate environments
 
 will be an advantage.
 
 
 Strong experience in managing
 
 executive schedules, travel coordination, and confidential matters
 
 .
 
 
 
 
 
 Skills &amp; Competencies:
 
 
 Excellent
 
 organizational and time management skills
 
 .
 
 
 Strong
 
 communication and interpersonal abilities
 
 .
 
 
 High level of
 
 discretion and confidentiality
 
 .
 
 
 Proficiency in
 
 Microsoft Office (Word, Excel, PowerPoint, Outlook)
 
 .
 
 
 Ability to
 
 multitask and manage priorities in a fast-paced environment
 
 .
 
 
 Strong
 
 attention to detail and problem-solving skills
 
 .
 
 
 
</div>

Executive Personal Assistant

Major Best Real Estate

Role Overview:We are looking for a highly organized and reliable Executive Personal Assistant to support senior leadership with day-to-day administrative, personal, and communication tasks. This role requires a proactive professional who is fluent in Russian and English, discreet, and adaptable to a fast-paced, dynamic environment.Key Responsibilities:<ul><li>Manage calendars, appointments, meetings, and travel arrangements</li><li>Organize and coordinate internal and external meetings</li><li>Handle correspondence, emails, and document preparation in both Russian and English</li><li>Provide administrative support including filing, expense tracking, and reporting</li><li>Coordinate complex travel plans including visa processing and logistics</li><li>Act as a liaison between internal departments and external stakeholders</li><li>Assist with personal errands and confidential matters when required</li><li>Maintain a high level of confidentiality and professionalism at all times</li></ul>Requirements:<ul><li>3&ndash;5 years of experience in a similar executive support or PA role</li><li>Strong time management, multitasking, and organizational skills</li><li>High attention to detail and ability to manage sensitive information</li><li>Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)</li><li>Professional presentation and strong interpersonal skills</li></ul>Job Type: Full-timePay: AED8,000.00 - AED12,000.00 per monthApplication Question(s):<ul><li>What is your notice period?</li><li>What is your expected salary for the role?</li></ul>Experience:<ul><li>executive personal assistant: 2 years (Required)</li></ul>Language:<ul><li>Russian AND English (Required)</li></ul>Work Location: In person

Executive Personal Assistant (RUSSIAN & ENGLISH SPEAKER)

Hilton

<div>Executive Personal Assistant to General Manager
A Personal Assistant to the General Manager is responsible to provide the General Manager with administrative support including typing, filing, answering telephones, taking messages, maintaining appointment calendar, making travel arrangements and other general office duties. Assumes full responsibility for all administrative duties in the Executive Office ensuring professional and timely execution of all tasks. 
 
What will I be doing? 
As a Personal Assistant to General Manager, you are responsible for performing the following tasks to the highest standards:
<ul><li>Opens incoming mail, dates stamps, distributes accordingly</li>
<li>Sends outgoing mail both interoffice and outside of the hotel</li>
<li>Routes mail, faxes and other printed matter</li>
<li>Prepares and types correspondence and fairly complex numerical/financial reports as instructed</li>
<li>Prepares correspondence on behalf of the management</li>
<li>Duplicates, copies and distributes and mails materials for the office</li>
<li>Orders and maintains office supplies and equipment</li>
<li>Maintains files and equipment in an orderly and professional manner</li>
<li>Uses the property&rsquo;s email system and maintains their email box, as is policy</li>
<li>Appropriate business use of telephone and voice mail system</li>
<li>Greets internal and external customers in a friendly and professional manner. Announces visitors and/or handles requests, as appropriate</li>
<li>Scrutinizes and handles Guest satisfaction scores/ Guest Assistance on a regular basis</li>
<li>Scrutinizes daily VIP guests</li>
<li>Schedules meetings and records meeting minutes</li>
</ul>What are we looking for? 
A Personal Assistant to General Manager serving Hilton Brand hotels is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
<ul><li>Two years similar experience</li>
<li>Strong organization skills, multi-task oriented and good time management</li>
<li>Driving license and Car</li>
<li>Ability to read listen and communicate effectively in English and in writing, using correct grammar, spelling and sentence structure</li>
<li>Prepare official correspondence on behalf of management to both internal and external communications verbally and in writing</li>
<li>Ability to sit for extended periods of time and continuously performs the essential job functions</li>
<li>Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact and diplomacy</li>
<li>Ability to type 60 wpm</li>
<li>Ability to effectively transcribe information from handwritten memos and recordings</li> 
</ul> 
 
What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Executive Personal Assistant to General Manager

Novanos

**Only Female applicants** will be consideredJob Title: Executive cum Personal Assistant (PA)Reports To: Chief Executive OfficerJob PurposeTo provide comprehensive administrative, secretarial, and personal support to senior management by managing schedules, communications, documentation, travel arrangements and coordination tasks, ensuring efficient daily operations while maintaining strict confidentiality and professionalism.Key Duties and Responsibilities1. Executive &amp; Administrative Support<ul><li>Manage the executive&rsquo;s daily calendar, appointments, meetings, and reminders to ensure optimal time management</li><li>Coordinate domestic and international travel arrangements including flights, hotel bookings, visas, and itineraries</li><li>Screen and prioritize incoming calls, emails, and correspondence, responding or redirecting as appropriate</li><li>Draft, edit, format, and proofread correspondence, reports, presentations, and official documents</li><li>Prepare briefing notes, reports, and background materials for meetings and business engagements</li><li>Maintain accurate records of executive decisions, approvals, and follow-up action.</li></ul>2. Secretarial &amp; Documentation Management<ul><li>Maintain organized physical and electronic filing systems for confidential and official documents</li><li>Prepare, update, and manage contracts, agreements, letters, memos, and corporate records</li><li>Ensure proper documentation control, version management, and archiving in line with company policies</li><li>Handle document submissions, approvals, signatures, and distribution in a timely manner</li><li>Assist in preparing board meeting documents, agendas, minutes, and resolutions</li></ul>3. Meeting, Event &amp; Coordination Support<ul><li>Arrange and coordinate internal and external meetings, conferences, and business events</li><li>Prepare meeting rooms, presentations, materials, and refreshments when required</li><li>Record accurate minutes of meetings and ensure timely circulation and follow-up on action items</li><li>Liaise with internal departments, clients, suppliers, government entities, and external partners</li><li>Coordinate schedules between executives, departments, and external stakeholders</li></ul>4. Personal Assistant Responsibilities<ul><li>Act as a trusted liaison between the executive and internal/external parties</li><li>Manage personal schedules, reminders, and priority tasks for the executive</li><li>Assist with personal errands, travel arrangements, and confidential matters as assigned</li><li>Anticipate executive needs and proactively resolve issues to ensure smooth workflow</li><li>Maintain strict confidentiality of personal, financial, and business-related information</li></ul>5. Office Administration &amp; Support<ul><li>Monitor office supplies, stationery, and equipment; coordinate procurement and vendors</li><li>Assist in maintaining office systems, policies, and administrative procedures</li><li>Support HR and finance departments with documentation, approvals, and coordination when required</li><li>Track and follow up on invoices, expense claims, reimbursements, and petty cash related to executive activities</li><li>Ensure compliance with company policies, labor regulations, and administrative standards</li></ul>6. Compliance, Confidentiality &amp; Professional Conduct<ul><li>Handle sensitive company and executive information with discretion and integrity</li><li>Ensure adherence to company policies, corporate governance standards, and confidentiality agreements</li><li>Maintain professional conduct, appearance, and communication at all times</li><li>Support audits, inspections, and regulatory requirements by providing accurate documentation</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration, Secretarial Studies, or related field</li><li>Minimum 2 year&rsquo;s experience as a Secretary, Executive Secretary, or Personal Assistant</li><li>Experience supporting senior management or C-level executives required</li></ul>Skills &amp; Competencies<ul><li>Excellent organizational, multitasking, and time-management skills</li><li>Strong written and verbal communication skills in English</li><li>High proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li><li>Ability to prioritize tasks and work under pressure with minimal supervision</li><li>Strong interpersonal skills and professional judgment</li><li>High attention to detail and accuracy</li><li>Discretion, integrity, and trustworthiness</li></ul>Job Types: Full-time, PermanentPay: AED3,000.00 - AED5,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>Have you arranged travel itineraries for C-Suite employees? </li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Secretary/Personal Assistant: 2 years (Required)</li><li>Travel Arrangements for C-Suite: 2 years (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Executive cum Personal Assistant

MNA VENTURES FZCO

We are currently looking for a reliable and highly organised Executive Assistant / Personal Assistant (EA/PA) to support senior management in daily administrative and operational tasks. This role requires strong attention to detail, professionalism, and the ability to manage multiple priorities.(Male Candidates Only)Key Responsibilities:⁠ ⁠Manage calendars, meetings, and appointments for senior management⁠ ⁠Prepare reports, documents, and presentations as required⁠ ⁠Coordinate internal and external communications⁠ ⁠Arrange travel, meetings, and event logistics⁠ ⁠Maintain organised records, files, and confidential documents⁠ ⁠Assist with administrative and operational support when requiredRequirements:⁠ ⁠UAE work experience is required⁠ ⁠Experience in the Philippines is an added advantage⁠ ⁠Strong organisational and time management skills⁠ ⁠Excellent written and verbal communication skills⁠ ⁠Ability to handle confidential information with discretion⁠ ⁠Proficiency in Microsoft Office and administratJob Type: Full-timeAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Language:<ul><li>Fluent in English (Arabic is a plus) (Preferred)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>Willingness to travel:<ul><li>100% (Preferred)</li></ul>

Executive Assistant / Personal Assistant

Zolo Real Estate LLC

Job OverviewWe are seeking a highly organized and professional Personal Assistant to the Managing Director to provide comprehensive administrative and executive support. The ideal candidate will be proactive, detail-oriented, and capable of managing multiple priorities while maintaining confidentiality and professionalism.Key Responsibilities<ul><li>Manage the Managing Director&rsquo;s calendar, appointments, and daily schedule.</li><li>Coordinate meetings, prepare agendas, and record meeting minutes.</li><li>Screen and manage emails, phone calls, and correspondence.</li><li>Prepare reports, presentations, and official documents.</li><li>Coordinate travel arrangements including flights, accommodation, and itineraries.</li><li>Liaise with internal departments and external stakeholders on behalf of the Managing Director.</li><li>Track tasks and follow up on action items assigned by the Managing Director.</li><li>Maintain confidential records and documents.</li><li>Assist with special projects and administrative tasks as required.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field (preferred).</li><li>3&ndash;5 years of experience as a Personal Assistant, Executive Assistant, or similar role.</li><li>Strong organizational and multitasking skills.</li><li>Excellent written and verbal communication skills.</li><li>High level of professionalism and confidentiality.</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>Ability to work under pressure and meet deadlines.</li><li>Can join immediately</li></ul>What We Offer<ul><li>Competitive salary package</li><li>Professional working environment</li><li>Opportunity to work closely with senior leadership</li><li>Career growth opportunities</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Can you join immediately?</li></ul>Experience:<ul><li>Personal Assistant: 5 years (Required)</li></ul>

Personal Assistant (PA) to Managing Director

M I R A CONSTRUCTION L.L.C

<div>
 Mira Construction LLC is looking for an Executive Business Assistant, who will be a strategic partner, helping manage priorities, protect focus, and ensure follow-through across the business. This role goes beyond admin work; you'll be deeply embedded in day-to-day operations, communication, and coordination with internal leaders and external partners.
 
 
 This is an ideal role for someone who is highly organised, anticipates needs before they arise, communicates clearly, and thrives in a fast-paced startup environment.
 
 
 
 Responsibilities
 
 :
 
 
 <ul>
 <li>
 Planning and Calendar Management: Effective management of the executive's complex work calendar, including scheduling meetings, setting reminders, and coordinating time
 </li>
 <li>
 Logistics and Travel: Full organisation of business and personal trips: searching for, booking, and purchasing airline tickets, booking hotels, and arranging transfers
 </li>
 <li>
 Meeting Organisation: Preparing meeting rooms, ordering equipment, arranging catering, and distributing necessary materials for in-office meetings
 </li>
 <li>
 Document Management: Handling business correspondence (in Russian and English languages), preparing presentations, and reports upon request
 </li>
 <li>
 Personal Errands: Executing a reasonable scope of personal tasks related to daily life organisation in Dubai (if necessary)
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Proven previous experience in a similar role (Personal Assistant, Executive Assistant, Secretary) of 2 years or more
 </li>
 <li>
 Neat, professional, and presentable appearance
 </li>
 <li>
 Exceptional organisational and time-management skills
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 High level of discretion, judgment, and emotional intelligence
 </li>
 <li>
 Proactive, resourceful, and comfortable working with minimal supervision
 </li>
 <li>
 Ability to manage multiple priorities in a fast-moving, remote-first environment
 </li>
 <li>
 Tech-savvy and comfortable with tools like Google Workspace and ClickUp
 </li>
 <li>
 Fluent English language communication skills for handling international correspondence
 </li>
 <li>
 Fluent Russian language communication skills
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Competitive salary
 </li>
 <li>
 Friendly team
 </li>
 <li>
 Beautiful and comfortable offices
 </li>
 <li>
 Full processing of the employment visa in the UAE
 </li>
 <li>
 Medical insurance within the UAE territory
 </li>
 </ul>
</div>

Executive Business Assistant

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