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executive personal assistant

Burnett Specialists Staffing | Recruiting

<div>
 <p>
  Executive/Personal Assistant
 </p>
 <p>
  Galleria Area | Direct Hire | In-Office Monday?Friday
  <br/>
  <br/>
  Confidential private family and affiliated business office seeking an experienced Executive / Personal Assistant. This role is 75% personal support to a principal and family, and 25% executive support within a related business office.
  <br/>
  <br/>
  <strong>
   Minimum 5+ years of recent Personal Assistant experience required.
   <br/>
   <br/>
   Key Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Manage complex personal travel, calendars, and contacts
  </li>
  <li>
   Coordinate family events, holiday d?cor/cards, and children?s schedules
  </li>
  <li>
   Oversee property maintenance and vendor coordination
  </li>
  <li>
   Handle errands and personal logistics with discretion
  </li>
  <li>
   Provide executive support including calendar management, travel, expense reports, and presentations
  </li>
  <li>
   Assist with corporate events and special projects
  </li>
 </ul>
 <p>
  <strong>
   Ideal Candidate:
  </strong>
 </p>
 <ul>
  <li>
   Polished, professional appearance
  </li>
  <li>
   Highly organized, proactive, and detail-oriented
  </li>
  <li>
   Comfortable handling highly confidential matters
  </li>
  <li>
   Bilingual (Spanish) is a plus
  </li>
 </ul>
 <p>
  <br/>
  <strong>
   This is a high-trust, high-touch role requiring discretion, flexibility, and strong follow-through.
   <br/>
   <br/>
   HOUNW35
   <br/>
   <br/>
   #ZR
  </strong>
 </p>
 <p>
  Interested candidates please send resume in Word format Please reference job code 136858 when responding to this ad.
 </p>
 <p>
 </p>
</div>


Executive/Personal Assistant

MK Search

<div>
 <p>
  We are seeking a highly experienced, detail-oriented, and service-driven Executive / Personal Assistant to provide comprehensive support to senior leadership in a fast-paced, high-performance organization. This is a high-visibility role that requires exceptional professionalism, discretion, and the ability to anticipate needs before they arise. The ideal candidate thrives in a dynamic environment, understands the importance of executive time management, and takes ownership of ensuring operations behind the scenes run seamlessly. This individual will serve as a trusted partner to leadership&mdash;managing both professional and personal logistics with efficiency and precision.
 </p>
 <p>
  <br/>
 </p>
 <p>
  This role provides direct support to multiple senior executives and plays a critical role in optimizing their time, focus, and productivity. You will manage complex scheduling, oversee communication flow, coordinate travel and logistics, and handle personal matters with the utmost confidentiality.
 </p>
 <p>
  Success in this position requires strong judgment, executive presence, and the ability to pivot quickly while maintaining composure and attention to detail.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Core Responsibilities
  </strong>
 </p>
 <p>
  <em>
   Executive Calendar &amp; Strategic Time Management
  </em>
 </p>
 <ul>
  <li>
   Own and manage complex, ever-changing calendars for multiple senior leaders
  </li>
  <li>
   Evaluate, prioritize, and gatekeep meeting requests to align with business objectives
  </li>
  <li>
   Anticipate scheduling conflicts and proactively resolve them before they impact workflow
  </li>
  <li>
   Ensure executives are prepared for meetings with appropriate materials, background information, and briefings
  </li>
  <li>
   Coordinate cross-functional meetings and ensure appropriate stakeholders are included
  </li>
 </ul>
 <p>
  <em>
   Communication &amp; Stakeholder Coordination
  </em>
 </p>
 <ul>
  <li>
   Serve as a primary liaison between executives and internal/external stakeholders
  </li>
  <li>
   Screen and manage inbound communications, ensuring urgent matters are escalated appropriately
  </li>
  <li>
   Draft, review, and manage professional correspondence on behalf of executives
  </li>
  <li>
   Maintain a high level of responsiveness, including outside traditional business hours when needed
  </li>
  <li>
   Represent leadership with professionalism and sound judgment
  </li>
 </ul>
 <p>
  <em>
   Travel &amp; Logistics Management
  </em>
 </p>
 <ul>
  <li>
   Arrange complex domestic and international travel itineraries
  </li>
  <li>
   Coordinate flights, ground transportation, lodging, dining reservations, and meeting logistics
  </li>
  <li>
   Prepare detailed travel schedules and contingency plans
  </li>
  <li>
   Manage expense reporting and related documentation
  </li>
 </ul>
 <p>
  <em>
   Operational &amp; Administrative Support
  </em>
 </p>
 <ul>
  <li>
   Maintain organized digital and physical records
  </li>
  <li>
   Prepare reports, presentations, and documentation as needed
  </li>
  <li>
   Track deadlines, action items, and follow-ups to ensure nothing falls through the cracks
  </li>
  <li>
   Support event coordination, executive offsites, and leadership meetings
  </li>
  <li>
   Oversee day-to-day logistics including meals, reservations, and office coordination
  </li>
 </ul>
 <p>
  <em>
   Personal Assistance
  </em>
 </p>
 <ul>
  <li>
   Manage personal appointments, scheduling, and ad hoc tasks
  </li>
  <li>
   Anticipate personal preferences and proactively plan accordingly
  </li>
  <li>
   Execute special projects and time-sensitive requests with discretion
  </li>
  <li>
   Seek continuous ways to improve efficiency and simplify executive workloads
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Required Qualifications
  </strong>
 </p>
 <ul>
  <li>
   5+ years of experience in Executive Assistant and/or Personal Assistant roles
  </li>
  <li>
   Demonstrated experience supporting two or more senior executives simultaneously
  </li>
  <li>
   Strong executive presence with exceptional professionalism in demeanor and appearance
  </li>
  <li>
   Advanced calendar management and scheduling expertise
  </li>
  <li>
   Excellent written and verbal communication skills
  </li>
  <li>
   Strong organizational, filing, and documentation abilities
  </li>
  <li>
   Outstanding time management and problem-solving skills
  </li>
  <li>
   Ability to prioritize competing demands in a fast-paced environment
  </li>
  <li>
   High level of discretion and confidentiality
  </li>
  <li>
   Advanced proficiency in Microsoft Office Suite and standard business tools
  </li>
 </ul>
 <p>
  <em>
   Preferred Attributes
  </em>
 </p>
 <ul>
  <li>
   Experience supporting C-suite leadership
  </li>
  <li>
   Ability to operate independently with minimal supervision
  </li>
  <li>
   Strong critical thinking and sound decision-making ability
  </li>
  <li>
   Flexible and adaptable mindset
  </li>
  <li>
   Calm under pressure with strong emotional intelligence
  </li>
  <li>
   Proactive, resourceful, and solutions-oriented
  </li>
 </ul>
 <p>
  <em>
   Performance Expectations
  </em>
 </p>
 <ul>
  <li>
   Executives&rsquo; time is optimized and aligned with strategic priorities
  </li>
  <li>
   Schedules run smoothly with minimal last-minute disruptions
  </li>
  <li>
   Travel and logistics are executed flawlessly
  </li>
  <li>
   Communication is professional, clear, and timely
  </li>
  <li>
   Confidential matters are handled with absolute discretion
  </li>
  <li>
   Leadership can focus on strategic decision-making without administrative distraction
  </li>
 </ul>
 <p>
 </p>
</div>


Executive Personal Assistant

C-SUITE ASSISTANTS

<div>
 <p>
  <strong>
   Executive Personal Assistant to Entrepreneurial Physician with a High- Profile Clientele, Houston, Texas
  </strong>
 </p>
 <p>
  A dynamic, entrepreneurial physician who helps her clients try to boost their longevity as well as has a media presence is seeking an Executive Personal Assistant to serve as a true &ldquo;right hand&rdquo; and trusted operational partner. This is not a traditional administrative role, but a high-trust, high-responsibility partnership designed to amplify the principal&rsquo;s focus, clarity, and effectiveness. The Assistant will act as a stabilizing force, thoughtful gatekeeper, and proactive problem solver, someone who instinctively anticipates needs, protects time and energy, and creates order in a fast-moving environment.
 </p>
 <p>
  The ideal candidate brings calm confidence, exceptional judgment, and absolute discretion to every interaction. They think two steps ahead, operate with precision and urgency, and seamlessly blend executive support with high-level personal assistance. This individual understands that their work directly increases the principal&rsquo;s decision speed and performance, and takes ownership of outcomes, not just tasks.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   About the Job
  </strong>
 </p>
 <p>
  <strong>
   Trusted Partner &amp; Strategic Support
  </strong>
 </p>
 <p>
  Serve as a thought partner and operational ally to the principal, offering perspective, preparation, and quiet counsel.
 </p>
 <p>
  Anticipate needs and remove friction before issues arise.
 </p>
 <p>
  Prepare the principal for meetings and engagements with agendas, briefing materials, research, and clear follow-through.
 </p>
 <p>
  Track priorities, commitments, and key initiatives to ensure momentum and accountability.
 </p>
 <p>
  <strong>
   Time, Energy &amp; Focus Management
  </strong>
 </p>
 <p>
  Own and manage a complex, fluid calendar with a strong understanding of priorities
 </p>
 <p>
  Triage inbound communication and prioritizing what matters most while resolving or delegating the rest.
 </p>
 <p>
  Protect the principal&rsquo;s time and create space for strategic thinking and high-impact work.
 </p>
 <p>
  <strong>
   Operational &amp; Project Coordination
  </strong>
 </p>
 <p>
  Support special projects and cross-functional initiatives as directed.
 </p>
 <p>
  Coordinate with leadership and external partners to keep priorities moving forward on schedule.
 </p>
 <p>
  Create systems and processes that improve efficiency and reduce operational friction.
 </p>
 <p>
  Assist with event planning, hiring coordination, and vendor relationships as needed.
 </p>
 <p>
  <strong>
   Travel, Logistics &amp; Personal Support
  </strong>
 </p>
 <p>
  Plan complex domestic and international travel with detailed itineraries and contingencies.
 </p>
 <p>
  Handle last-minute changes with speed and accuracy.
 </p>
 <p>
  Manage personal scheduling, reservations, and appointments.
 </p>
 <p>
  Coordinate household or personal vendors and manage confidential personal matters with professionalism and care.
 </p>
 <p>
  <strong>
   About You
  </strong>
 </p>
 <p>
  Bachelor&rsquo;s degree preferred.
 </p>
 <p>
  5+ years of experience supporting a senior executive, founder, or CEO in a fast-paced or high-growth environment.
 </p>
 <p>
  Exceptional organizational skills and attention to detail.
 </p>
 <p>
  Clear, concise written and verbal communicator.
 </p>
 <p>
  Calm under pressure and comfortable navigating rapid change.
 </p>
 <p>
  Relentlessly proactive with a strong sense of ownership and accountability.
 </p>
 <p>
  Highly discreet and trustworthy with sensitive information.
 </p>
 <p>
  Able to shift seamlessly between strategic thinking and hands-on execution.
 </p>
 <p>
  Proficient with Googler Suite; tech savvy.
 </p>
 <p>
  You thrive in ambiguity, anticipate rather than react, and take pride in creating clarity, order, and ease for others. You bring warmth, polish, and professionalism while remaining grounded and approachable.
 </p>
 <ul>
  <li>
   <strong>
    Competitive Base Salary, Discretionary Bonus, Comprehensive Health Benefits.
   </strong>
  </li>
 </ul>
 <p>
 </p>
</div>


Clark Construction

<div><p>The Central Group CEO for the building group serves clients across central states, predominantly Texas and Missouri. Presently, Clark Construction Group, LLC is seeking an enthusiastic and energetic Executive Assistant. In this role, you will be a key partner to the Chief Executive Officer of the Central Group. Are you interested in building your own legacy and growing your career? Come be a part of our team, today!
</p><p></p><p><b>Responsibilities &ndash; what you will do to make an impact at Clark:
 </b></p><ul><li><p>Executive Assistant to the Central Group CEO, providing operational and logistical support. Coordinate all aspects of the CEO schedule, including sometimes complex travel arrangements; understand the Executive&rsquo;s schedule needs and work to meet them.
</p></li><li><p>Organize, maintain and manage calendar for Group CEO. Establish work time and meeting windows; prioritize meetings based on urgency and topic. Review calendar daily and weekly to ensure meeting conflicts are avoided/resolved, meetings are effectively planned and executed.
</p></li><li><p>Assist in managing, filing and updating OneNote with meeting notes and action items.
</p></li><li><p>Being available to support Executive during travel with keen focus to detail when rebooking, updated travel plans as needed. Book all travel through company travel program. Assist in rebooking, updating travel plans as needed.
</p></li><li><p>Complete all expense reports on a monthly basis.
</p></li><li><p>Support Group CEO with coordinating CoE meetings, events and trainings.
</p></li><li><p>Availability to support travel, meetings and needs among multiple time zones.
</p></li><li><p>Work collaboratively with all team members (other EAs, team leaders, etc.) in order to maximize time and efficiency of Group CEO.
</p></li><li><p>Gather and Develop read-ahead material for client meetings.
</p></li><li><p>Prepare and print/email read-ahead material for team meetings using company management software (Salesforce, SAP, etc.).
</p></li><li><p>Complete additional tasks as needed to support activities of Group CEO
</p></li><li><p>Serve as the gatekeeper of the Executive&rsquo;s time, schedules, and information while fostering a collegial work environment. Maintain complete confidentiality regarding details of schedules and related information. Handle all forms of communication.
</p></li><li><p>Hold yourself to high standards of quality, accuracy, timeliness, customer service, and complete discretion.
</p></li></ul><p></p><p><b>Qualifications:
</b></p><ul><li><p>4-8 years of relevant work experience, preferably with experience supporting high level executive
</p></li><li><p>Must have strong attention to detail and ability to manage multiple different tasks at the same time
</p></li><li><p>Ability to adapt to changing needs of the company as well as Group CEO
</p></li><li><p>Demonstrated ability to think on your feet and solve problems. Proactive approach.
</p></li><li><p>Personal confidence and a passion for customer service.
</p></li><li><p>Can-do attitude with superior organizational skills and accuracy.
</p></li><li><p>Ability to maintain confidentiality in all aspects of job responsibilities.
</p></li><li><p>Clear and concise written and verbal communication skills. Self-driven for accuracy.
</p></li><li><p>Ability to juggle multiple competing priorities under deadlines.
</p></li><li><p>Results-oriented with a get-the-job-done mindset.
</p></li></ul><p></p><p><b>Why This is a Great Move:
</b></p><p>Clark is a premier organization with outstanding people. We have a 100+ year history of success and a reputation for both high-quality work and people. We build outstanding things, people, and careers. Here you&rsquo;ll be part of a team and culture that values people. You&rsquo;ll work with a senior leader that has a reputation for building team members&rsquo; careers, driving team engagement, and having an impact on the business. You can be yourself and be passionate about your work. And you&rsquo;ll have a clear impact on the success of the Chief Executive Officer of the Central Group. Come join our winning team!
</p><p>#LI-CN1</p></div>

Executive Assistant

SSAF LLC

<p>About Us:</p><p>At SSAF Logistics, we specialize in international logistics and freight forwarding across industries such as energy, oil &amp; gas, manufacturing, medical, pharmaceutical, and cold chain. With a global network and a strong reputation for handling time-critical and project cargo, we are looking for motivated individuals to join us and grow into future logistics professionals.</p><p>Position Overview:</p><p>The Executive Assistant will serve as a strategic partner to the CEO and executive team. This is not a clerical role &mdash; it requires business judgment, discretion, strong organizational ability, and the confidence to operate in a high-stakes logistics environment.</p><p>You will be responsible for managing executive schedules, coordinating high-level communications, tracking key operational initiatives, and ensuring nothing falls through the cracks.</p><p>Key Responsibilities:</p><ul><li>Manage complex executive calendars, meetings, and travel arrangements</li><li>Coordinate domestic and international travel logistics</li><li>Draft, edit, and manage high-level correspondence and communications</li><li>Prepare reports, presentations, and executive summaries</li><li>Track key operational and financial deliverables</li><li>Serve as liaison between executives and internal departments</li><li>Assist with contract documentation and vendor coordination</li><li>Maintain strict confidentiality of sensitive information</li><li>Support special projects and strategic initiatives</li><li>Ensure follow-through on executive directives</li></ul><p>What We&rsquo;re Looking For:</p><ul><li>3+ years experience as an Executive Assistant (logistics or transportation industry preferred)</li><li>Strong understanding of business operations and executive workflow</li><li>Excellent written and verbal communication skills</li><li>High proficiency in Microsoft Office, Google Workspace, and CRM systems</li><li>Ability to prioritize in a fast-moving, deadline-driven environment</li><li>Strong problem-solving ability and sound judgment</li><li>Professional presence and strong interpersonal skills</li><li>Highly organized and detail-oriented</li><li>Discretion and integrity are non-negotiable</li></ul><p>Preferred Experience:</p><ul><li>Experience in freight forwarding, customs brokerage, or transportation</li><li>Exposure to international shipping documentation</li><li>Familiarity with logistics management systems</li></ul><p>Job Type: Full-time</p><p>Pay: $22.00 - $25.00 per hour</p><p>Work Location: In person</p>

Executive Assistant/Office Manager

Texas Southern University

<p></p><div><div><div><div><div><div><div><div><b>Security Sensitive Position?</b></div> <div>Yes</div>
</div><br>
<div><div><b>Hours of Work</b></div> <div>TBD</div>
</div><br>
</div></div></div></div></div><div><h2 class="jobSectionHeader"><b>Position Details</b></h2>
<div><div><div>Position Information
</div><p></p><div><div><div><div><b>Posting Number</b></div> <div>TSU203663</div>
</div><br>
<div><div><b>Official TSU Title</b></div> <div>EXECUTIVE ASSISTANT TO THE PRESIDENT</div>
</div><br>
<div><div><b>Grant Title</b></div> <div>n/a</div>
</div><br>
<div><div><b>Job Description Summary / TWC Summary</b></div>
<div><div><b>JOB</b><b> </b><b>SUMMARY</b><b>:</b></div><div>
The Executive Assistant to the President serves as the President&rsquo;s principal administrative integrator, ensuring the President&rsquo;s time, focus, and executive capacity are protected and optimized. This is an executive operations role, not clerical support.</div><div>
Reporting directly to the President and working closely with the Chief of Staff, the Executive Assistant manages executive calendar architecture, information flow, stakeholder access, documentation integrity, and operational logistics within a complex public university environment.</div><div>
The role enables the President to focus on governance, legislative engagement, fundraising, academic leadership, and institutional transformation by ensuring surrounding operations function seamlessly, securely, and strategically.<br>
</div><div><b>DISTINGUISHING</b><b> </b><b>CHARACTERISTICS</b></div><div>
The Executive Assistant protects the presidency by ensuring order, precision, and operational clarity at all times. This position is distinguished by:</div><ul>
<li>Direct daily proximity to the President&rsquo;s decision-making ecosystem.</li>
<li>Authority to manage executive access and calendar architecture.</li>
<li>Responsibility for high-stakes scheduling, documentation, and executive communications.</li>
<li>Exposure to confidential governance, personnel, financial, and legal matters.</li>
<li>Requirement to operate beyond standard business hours, including evenings, weekends, travel, and crisis response periods.</li>
<li>Elevated expectations of discretion, judgment, and executive-level composure.</li>
</ul></div>
</div><br>
<div><div><b>Essential Duties Summary</b></div>
<div><div><b>Executive Calendar and Time Management</b></div><ul>
<li>Design and maintain a presidential calendar aligned to institutional priorities.</li>
<li>Coordinate scheduling across the Board of Regents, Cabinet, government officials, donors, and external partners.</li>
<li>Anticipate travel, preparation time, and engagement sequencing.</li>
<li>Protect time for strategic thinking while balancing operational demands.</li><br>
<p></p>
</ul><div>
<br>
<b>Executive Information and Documentation Management</b>
</div><ul><li>Filter and prioritize inbound communications.</li>
<li>Prepare concise briefing materials and meeting packets.</li>
<li>Track follow-up items, commitments, and deadlines.</li>
<li>Maintain secure and organized executive records.</li>
<li>Information must be accurate, timely, and decision-ready.</li>
</ul><div>
<br>
<b>Technology and Digital Operations</b>
</div><ul><li>Utilize Microsoft 365 and enterprise collaboration platforms.</li>
<li>Maintain disciplined document management and version control.</li>
<li>Implement digital tools and workflows to streamline operations.</li>
</ul><div>
<br>
<b>Stakeholder Access</b>
</div><ul><li>Serve as primary coordinator of presidential access.</li>
<li>Exercise sound judgment in prioritizing requests.</li>
<li>Coordinate closely with the Chief of Staff, Cabinet, Board liaisons, and external stakeholders.</li>
<li>Maintain professionalism in high-pressure environments.</li>
</ul><div>
<br>
<b>Executive Events and Travel Coordination</b>
</div><ul><li>Coordinate logistics for Board meetings, legislative engagements, donor events, and institutional ceremonies.</li>
<li>Prepare travel itineraries, briefing materials, and stakeholder sequencing.</li>
<li>Provide support during evenings, weekends, and travel-intensive periods as required.</li>
</ul><div>
<br>
<b>Operational Agility</b>
</div><ul><li>Adapt to shifting priorities and dynamic schedules.</li>
<li>Reconfigure calendars in real time when necessary.</li>
<li>Maintain composure and discretion in high-stakes situations.</li>
</ul></div>
</div><br>
<div><div><b>% FTE</b></div>
<div>1.0</div>
</div><br>
<div><div><b>Hiring Range</b></div> <div>Commensurate with experience.</div>
</div><br>
<div><div><b>Education</b></div>
<div>Master&rsquo;s degree</div>
</div><br>
<div><div><b>Required Licensing/Certification</b></div>
<div>N/A</div>
</div><br>
<div><div><b>Knowledge, Skills, and Abilities</b></div>
<div><div><b>Knowledge of:</b></div><ul>
<li>Executive office operations and professional confidentiality standards.</li>
<li>Higher education organizational structures and governance protocols</li><br>
<p></p>
</ul><div>
<br>
<b>Skill in:</b>
</div><ul><li>Managing competing priorities with exceptional organization.</li>
<li>Professional written and verbal communication.</li>
<li>Advanced digital proficiency.</li>
<li>Anticipating needs and solving problems proactively.</li>
</ul><div>
<br>
<b>Ability to:</b>
</div><ul><li>Exercise sound judgment and maintain strict confidentiality.</li>
<li>Adapt quickly to changing priorities.</li>
<li>Work flexible hours as institutional needs require.</li>
<li>Protect and prioritize the President&rsquo;s time.</li>
</ul></div>
</div><br>
<div><div><b>Work Experience</b></div>
<div><div><b>Required:</b><br>
Minimum 3&ndash;7 years of senior executive support experience.<br>
<br>
<b>Preferred:</b>
</div><ul><li>Experience supporting a CEO, President, Chancellor, or senior government official strongly preferred.</li>
<li>Advanced proficiency in Microsoft Office and digital collaboration tools.</li>
<li>Demonstrated ability to manage complex scheduling environments.</li>
<li>Proven track record of discretion and confidentiality.</li>
<li>Experience supporting a President, Chancellor, CEO, or other senior executive in higher education, government, or a similarly complex organization.</li>
<li>Experience in higher education or similarly complex organizations.</li>
<li>Familiarity with public university governance and Board engagement.</li>
<li>Experience coordinating high-level meetings and preparing executive briefing materials.</li>
<li>Demonstrated ability to improve administrative systems and workflows.</li>
</ul></div>
</div><br>
<div><div><b>Working/Environmental Conditions</b></div>
<ul><li>Primarily office-based with extended periods of sitting or standing.</li>
<li>Regular use of financial and enterprise information systems.</li>
<li>Occasional travel required.</li>
<li>Some lifting of light materials may be required.</li>
</ul>
</div><br>
<div><div><b>Desired start date</b></div>
</div><br>
<div></div><div><div><b>Position End Date (if temporary)</b></div>
</div><br>
</div></div></div><div></div><div><div>Posting Detail Information
</div><p></p><div><div><div><div><b>UA EEO Statement</b></div>
<div>It is the policy of Texas Southern University to provide a work environment that is free from discrimination for all persons regardless of race, color, religion, sex, age, national origin, individuals with disability, sexual orientation, or protected veteran status in its programs, activities, admissions or employment policies. This policy of equal opportunity is strictly observed in all University employment-related activities such as advertising, recruiting, interviewing, testing, employment training, compensation, promotion, termination, and employment benefits. This policy expressly prohibits harassment and discrimination in employment based on race, color, religion, gender, gender identity, genetic history, national origin, individuals with disability, age, citizenship status, or protected veteran status. This policy shall be adhered to in accordance with the provisions of all applicable federal, state and local laws, including, but not limited to, Title VII of the Civil Rights Act.<br>
</div>
</div><br>
<div><div><b>Close Date</b></div>
</div><br>
<div></div><div><div><b>Open Until Filled (overrides close field) </b></div><div>Yes</div>
</div><br>
<div><div><b>Special Instructions to Applicants</b></div> <div>Open to all applicants.</div></div></div></div></div></div></div></div><p></p>

EXECUTIVE ASSISTANT TO THE PRESIDENT

House Buyers of America

<div><p>House Buyers of America is looking for an Executive Assistant. The Executive Assistant will be responsible for supporting our fast paced, growth-oriented CEO. This position requires a minimum of 3 years of experience supporting executives. This position requires a high level of accuracy, attention to detail, and the ability to work independently and solve problems. We are looking for someone who will be available after regular hours when needed and able to handle critical deadlines on a moment's notice. This position is FULLY REMOTE!</p>
<p><b>
What you will do:</b></p>
<ul>
<li>Manage and prioritize the CEO's calendar/schedule.</li>
<li>Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.</li>
<li>Provide executive administrative support for project(s) by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team.</li>
<li>Coordinates adherence to deadlines and completion of special projects, correspondence, and reports. Provides executive administrative support by developing and refining presentations as required by members of the executive leadership team.</li>
<li>Plan and organize meetings.</li>
<li>Sit in on meetings and report back to CEO and communicate CEO priorities in meetings.</li>
<li>Bid out vendors and key resources needed by company. Negotiate the best pricing and terms.</li>
<li>Assists with development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals.</li>
<li>Compose, edit, and proofread correspondence, contracts, reports and/or presentations.</li>
<li>Responsible for updating task management software for key action items.</li>
<li>Responsible for communication support across the practice area.</li>
<li>Compile meeting agendas and minutes as needed.</li>
<li>Perform routine administrative tasks such as filing and drafting correspondence.</li>
<li>Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.</li>
<li>Prepare responses to correspondence containing routine inquiries.</li>
<li>Maintain strict confidentiality of the company and executive information.</li>
<li>Occasionally interview candidates.</li>
<li>Performs various administrative functions as requested.</li>
</ul>
<p><b>About You:</b></p>
<ul>
<li>3+ years of related experience as an executive assistant</li>
<li>10+ years of administrative experience</li>
<li>Strong communication skills (both written and verbal)</li>
<li>Strong skills within MS Office Suite</li>
<li>Ability to develop presentations and materials that are client and/or executive management ready</li>
<li>Associate's degree from an accredited university required; Bachelor's degree from an accredited university preferred</li>
</ul>
<p><b>Why we are a great place to work:</b></p>
<ul>
<li>Our company is FULLY REMOTE</li>
<li>Our awesome company culture includes: competitive pay great benefits, great people, casual dress, team events, work hard/ play hard environment</li>
<li>2025 Revenue is up 60% year over year compared to 2024</li>
<li>2025 Ratified acquisitions are up 70% year over year compared to 2024</li>
<li>Q4 2025 sales are up 100% compared to Q3 2025</li>
<li>Q4 2025 revenue is up 152% compared to Q4 2025</li>
<li>Q4 Ratified acquisitions are up 64% compared to Q4 2025</li>
<li>We are continuing our nationwide expansion, now operating in 44 states plus Washington, DC.</li>
</ul>
<p><b>House Buyers of America</b> is a leading national home-buying company helping homeowners sell with confidence through a <b>simple, transparent, and hassle-free process</b>. Founded in 2001 and operating in <b>44 states</b>, the company blends decades of real estate expertise with <b>technology-driven operations</b> to deliver <b>speed, certainty, and consistent outcomes</b>. House Buyers of America has been recognized for its industry impact, including <b>Ernst &amp; Young Entrepreneur of the Year</b> and inclusion on the <b>Inc. 5000</b> list of America's fastest-growing companies.</p>
<p>
House Buyers is an equal opportunity employer and does not discriminate by sex, creed, race, or by age. www.HouseBuyersOfAmerica.com</p>
<p>
Total Compensation Range: $60,000- $100,000/ year</p></div>

Executive Assistant (Remote)

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