executive sales assistant

Flow

<div>
 
 About The Company
 
 
 
 At Flow, we&rsquo;re reimagining what it means to live, work, and connect. More than just a real estate company, Flow is a brand, a technology platform, and an operations ecosystem spanning condominiums, hotels, multifamily residences, and office spaces. We&rsquo;re building a new kind of living experience: one that&rsquo;s flexible, connected, and designed to create genuine community and real value for the people who call Flow home.
 
 
 Our mission is oneness: prioritizing our residents and their experiences, and fostering connection with ourselves, their neighbors, and the natural world. By putting people at the center of everything we do, we&rsquo;re creating vibrant, human-centered communities where life, work, creativity, and play all come together in one place.
 
 
 
 About The Role
 
 
 
 We are seeking an Executive Assistant to support the UAE CEO. This is a high-trust, high-exposure role at the center of the business. You will work directly with the CEO to manage priorities, optimize time, and ensure consistent execution across a wide range of activities. This is not a traditional administrative role. You will act as an extension of the CEO, helping drive organization, follow-through, and operational efficiency across the business. The role requires exceptional organization, discretion, and the ability to operate with speed, precision, and sound judgment.
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Calendar management and prioritization across internal and external commitments.
 </li>
 <li>
 Act as a gatekeeper, filtering and prioritizing inbound requests and communications.
 </li>
 <li>
 Coordinate meetings, including preparation of materials, agendas, and follow-ups.
 </li>
 <li>
 Track key priorities and ensure timely execution and follow-through across teams.
 </li>
 <li>
 Support the CEO in managing day-to-day workflow and decision-making cadence.
 </li>
 <li>
 Coordinate internal and external stakeholders to ensure alignment and responsiveness.
 </li>
 <li>
 Prepare presentations, notes, and internal communications as required.
 </li>
 <li>
 Manage travel, logistics, and scheduling with a high level of efficiency.
 </li>
 <li>
 Handle confidential and sensitive information with absolute discretion.
 </li>
 <li>
 Support broader operational and administrative needs where required.
 
 
 </li>
 </ul>
 Background &amp; Experience
 
 
 <ul>
 <li>
 4-8+ years of experience in an Executive Assistant or similar role.
 </li>
 <li>
 Experience supporting senior executives in fast-paced, high-performance environments.
 </li>
 <li>
 Strong organizational and time management skills.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 High level of discretion and professionalism.
 </li>
 <li>
 Ability to manage multiple priorities simultaneously.
 </li>
 <li>
 Proficiency with standard business tools (Microsoft Office, Google Workspace, etc.).
 
 
 </li>
 </ul>
 What We Are Looking For
 
 
 <ul>
 <li>
 High ownership and accountability.
 </li>
 <li>
 Highly organized, detail-oriented, and reliable.
 </li>
 <li>
 Proactive, with strong follow-through.
 </li>
 <li>
 Calm under pressure and able to operate at pace.
 </li>
 <li>
 Strong judgment and ability to prioritize effectively.
 </li>
 <li>
 Discreet and trustworthy.
 </li>
 <li>
 Low ego, highly collaborative.
 </li>
 <li>
 Comfortable acting as an extension of the CEO.
 
 
 </li>
 </ul>
 
 Why Join Flow?
 
 
 
 
 Exciting growth opportunity:
 
 Be part of a fast-growing company shaping the future of residential living in the Middle East.
 
 
 
 Competitive Compensation &amp; Benefits.
 
 
 
 
 A chance to make an impact:
 
 Help build a vibrant international community and redefine what it means to call Flow home.
 
 
 If you have the energy, talent, and work ethic to thrive in this role, we want to hear from you! Apply now and be part of Flow&rsquo;s success story!
</div>

EXECUTIVE ASSISTANT - DUBAI

GULF REALTY REAL ESTATE

We are looking for a highly organized, proactive, and intelligent individual to work directly with the CEO. This role combines Business Development, Human Resources, and Executive Assistance, making it ideal for someone who thrives in a fast-paced and growth-driven environment.You will be closely involved in decision-making, operations, and company expansion.Key Responsibilities:Executive Assistance:<ul><li>Manage CEO&rsquo;s schedule, meetings, and communications</li><li>Prepare reports, presentations, and follow-ups</li><li>Act as a bridge between CEO and internal/external stakeholders</li></ul>Business Development:<ul><li>Identify new business opportunities and partnerships</li><li>Assist in sales strategies and client acquisition</li><li>Maintain and grow professional relationships</li></ul>Human Resources:<ul><li>Handle recruitment, screening, and onboarding</li><li>Maintain employee records and HR processes</li><li>Support company culture and internal coordination</li></ul>Requirements:<ul><li>Minimum 2+ years of relevant experience</li><li>Strong communication &amp; interpersonal skills</li><li>High level of professionalism and confidentiality</li><li>Excellent organizational and multitasking ability</li><li>Ability to work directly under pressure and tight deadlines</li><li>Must be based in UAE</li></ul>Salary &amp; Benefits:<ul><li>Competitive salary (based on experience)</li><li>Performance-based incentives</li><li>Direct exposure to leadership &amp; growth opportunities</li></ul>Job Type: Full-timePay: AED2,500.00 - AED6,000.00 per monthApplication Question(s):<ul><li>Do you have experience working directly with senior management or CEOs?</li><li>How many years of experience do you have in UAE?</li><li>What is your current location and where are you originally from?</li><li>Which languages are you fluent in?</li><li>How soon can you join?</li></ul>Work Location: In person

Assistant to CEO | Business Development & HR Specialist

We are currently hiring a dynamic and motivated individual to join our team in a multi-functional role covering Business Development, HR, and Personal Assistant responsibilities.If you are organized, confident, and know how to get things done &mdash; we want you.Key Responsibilities:Business Development:<ul><li>Identify new business opportunities and potential clients</li><li>Build and maintain client relationships</li><li>Assist in sales strategies and company growth</li></ul>HR Responsibilities:<ul><li>Handle recruitment and candidate screening</li><li>Schedule interviews and manage onboarding</li><li>Maintain employee records and coordination</li></ul>Personal Assistant:<ul><li>Manage schedules, meetings, and daily tasks</li><li>Coordinate with internal teams and external clients</li><li>Assist management in administrative work</li></ul>Requirements:<ul><li>Minimum 1&ndash;2 years of experience (preferred)</li><li>Strong communication skills (English required)</li><li>Good organizational and multitasking ability</li><li>Confident, presentable, and proactive attitude</li><li>Must be currently based in UAE</li></ul>Salary &amp; Benefits:<ul><li>Salary depends on experience</li><li>Performance-based incentives</li><li>Growth opportunities within the company</li></ul>How to Apply:Please apply with your updated CV and mention:<ul><li>Your current location</li><li>Years of experience</li><li>Availability to join</li></ul>Job Type: Full-timePay: AED3,000.00 - AED8,000.00 per monthApplication Question(s):<ul><li>Do you currently hold a valid UAE residence visa? If yes, please specify type (own / company / visit).</li><li>What is your current location and where are you originally from?</li><li>Which languages are you fluent in?</li><li>How many years of experience do you have in UAE?</li><li>How soon can you join?</li></ul>Work Location: In person

Business Development Executive / Personal Assistant

Confidential

<div>
 
 
 JOB PURPOSE
 
 
 
 The Executive Assistant is responsible for offering comprehensive assistance and support to the manager, including scheduling his/her appointments, handling documents and processing correspondence needs.
 
 
 
 
 
 
 RESPONSIBILITIES
 
 
 <ul>
 <li>
 Manage and prioritize the manager's correspondence, including calls, emails, and postal communications, ensuring timely and efficient handling.
 </li>
 <li>
 Oversee and prioritize the day-to-day operations of the manager's professional and personal affairs, providing high-quality support.
 </li>
 <li>
 Balance conflicting priorities and ensure matters are handled expeditiously and proactively. Demonstrate a positive, can-do attitude, following through on tasks and projects to successful completion.
 </li>
 <li>
 Identify, anticipate, and prepare information requirements for meetings, appointments, and presentations, ensuring all relevant details are organized and ready.
 </li>
 <li>
 Maintain an organized filing system, ensuring accurate and accessible documentation.
 </li>
 <li>
 Coordinate and manage travel arrangements (e.g., flights, hotels, rental cars) for the executive, ensuring all logistics are aligned with organizational policies and are well-organized.
 </li>
 <li>
 Participate in meetings, take minutes, and follow up on action items in coordination with the manager.
 </li>
 <li>
 Gather, analyze, and report information on assigned matters, generating reports and preparing presentations as needed while maintaining confidentiality.
 </li>
 <li>
 Specific to Executive Assistant to the Country Manager: Manage the Store Validation Report (SVR) process, collecting commercial details, gathering feedback on sales projections, and facilitating approval from the SV and Investment Committees.
 </li>
 <li>
 Specific to Executive Assistant to the Country Manager: Maintain and update the country&rsquo;s real estate database, tracking mall maps, lease terms, competitors' expansions, and ensuring timely lease renewals.
 </li>
 <li>
 Specific to Executive Assistant to the Managing Director: Organize and coordinate VIP/Principals&rsquo; visits, ensuring smooth execution of schedules.
 </li>
 <li>
 Specific to Executive Assistant to the Managing Director: Supervise the Back Office (BO) support team, ensuring proper staffing and performance by setting clear objectives and evaluating against established standards.
 </li>
 <li>
 Specific to Executive Assistant to the Managing Director: Manage reception areas by ensuring they are appropriately staffed and equipped.
 </li>
 <li>
 Specific to Executive Assistant to the Managing Director: Drive a culture of exceptional customer service through on-the-job coaching/training for the support team and identifying further training needs in collaboration with talent development team.
 </li>
 </ul>
 
 
 
 
 
 LANGUAGE PROFICIENCY
 
 
 <ul>
 <li>
 Fluency in English and Arabic.
 </li>
 <li>
 Fluency in French is a plus.
 
 
 </li>
 </ul>
 
 
 
 
 
 TECHNICAL SKILLS
 
 
 <ul>
 <li>
 Proficiency in MS Office.
 </li>
 </ul>
 
 
 
 
 
 EDUCATION
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in a related field.
 </li>
 </ul>
 
 
 
 
 
 EXPERIENCE
 
 
 <ul>
 <li>
 Two to four years of experience in a similar role.
 </li>
 </ul>
</div>

Executive Assistant

Manpower Middle East

<div>
 
 Our client is seeking a proactive and detail‑oriented
 
 Junior Executive Assistant
 
 to support the team and ensure smooth day‑to‑day operations. The ideal candidate should have hands‑on experience with
 
 Odoo ERP
 
 , good
 
 accounting skills
 
 , and a very good communication and writing skills.
 
 
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Manage calendars, schedule meetings, and coordinate appointments.
 </li>
 <li>
 Prepare reports, presentations, and internal communications.
 </li>
 <li>
 Handle email correspondence and follow up on pending tasks.
 </li>
 <li>
 Assist with travel arrangements, bookings, and itineraries.
 </li>
 <li>
 Enter and update data across Odoo modules (Sales, CRM, Accounting, Inventory, HR).
 </li>
 <li>
 Generate reports and dashboards as requested by management.
 </li>
 <li>
 Support process workflows and ensure data accuracy within the system.
 </li>
 <li>
 Coordinate with internal teams to resolve Odoo-related issues.
 </li>
 <li>
 Assist with basic bookkeeping tasks such as:
 </li>
 <li>
 Invoice preparation and posting
 </li>
 <li>
 Expense tracking
 </li>
 <li>
 Vendor payments
 </li>
 <li>
 Reconciliation of receipts and petty cash
 </li>
 <li>
 Maintain organized digital and physical filing systems.
 </li>
 <li>
 Support procurement and office management activities.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Skills
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Accounting, Finance, or related field.
 </li>
 <li>
 
 3&ndash;5 years of experience
 
 in an administrative or executive assistant role.
 </li>
 <li>
 
 Practical experience using Odoo ERP
 
 (mandatory).
 </li>
 <li>
 Very good understanding of accounting principles.
 </li>
 <li>
 Strong proficiency in MS Office (Excel, Word, PowerPoint).
 </li>
 <li>
 Excellent communication skills in English; French is a plus.
 </li>
 <li>
 Ability to maintain confidentiality and handle sensitive information.
 </li>
 <li>
 Strong organizational skills and attention to detail.
 </li>
 <li>
 Ability to work independently and manage multiple priorities.
 </li>
 </ul>
 
 
</div>

Junior Executive Assistant

Grand Community Co

We&rsquo;re Hiring: CEO Assistant (Female)Grand Community Digital Marketing is looking for a CEO Assistant to join our team.Responsibilities:<ul><li>Providing full administrative and personal support to the CEO</li><li>Managing schedules, meetings, and appointments</li><li>Handling emails, calls, and internal/external communications</li><li>Preparing reports, presentations, and documents</li><li>Coordinating with different departments to ensure smooth operations</li><li>Following up on tasks and deadlines on behalf of the CEO</li><li>Organizing travel arrangements and logistics when required</li></ul>Requirements:<ul><li>Female candidate</li><li>Strong organizational and multitasking skills</li><li>Excellent communication skills (English required)</li><li>Ability to work under pressure and meet deadlines</li><li>Previous experience in a similar role is a plus</li></ul>Location: Dubai If you&rsquo;re interested, send your CV to 971545597166 or DM uRequirements:<ul><li>Strong understanding of local labor laws and HR best practices.</li><li>2&ndash;3 years of HR experience in the UAE</li><li>Proficient in MS Office.</li><li>Ability to handle sensitive and confidential information.</li></ul>If you&rsquo;re ready to bring your enthusiasm and expertise to a fast-growing company, we want to hear from you!Job Type: Full-timeApplication Question(s):<ul><li>Where is your current residence?</li><li>What is your expected salary?</li><li>When can you start working?</li><li>Which languages do you speak?</li><li>What is your visa status?</li></ul>Experience:<ul><li>HR in UAE: 2 years (Preferred)</li></ul>License/Certification:<ul><li>UAE Driven License (Preferred)</li></ul>Work Location: In person

CEO Assistant (FEMALE)

Al Rostamani Group

<div>
 
 
 We&rsquo;re Hiring &ndash; Full-Time &amp; Part-Time Opportunities (UAEN)
 
 for Auto Division
 
 
 
 
 
 We are looking for motivated and reliable candidates to join our team across multiple functions:
 
 
 
 
 
 
 To know more about us, click below:
 
 
 
 https://alrostamanigroup.ae/en/businesses/
 
 
 
 
 
 
 Open Positions:
 
 
 
 
 Part-Time:
 
 Sales Executive | Admin/Commercial Assistant | Cashier | Sales Support Officer
 
 
 
 Full-Time:
 
 Customer Care Coordinator | Accountant
 
 
 Available Location - Dubai, Sharjah, RAK , Abu Dhabi
 
 
 
 
 
 
 Job Summary:
 
 
 
 Support daily business operations, sales activities, and customer interactions. Responsibilities include assisting clients, handling transactions, coordinating administrative tasks, maintaining records, and contributing to overall business growth. Ideal candidates are proactive, detail-oriented, and customer-focused with strong communication and organizational skills.
 
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Previous experience in a similar role is preferred
 </li>
 <li>
 Strong communication and interpersonal skills (English &amp; Arabic)
 </li>
 <li>
 Basic computer proficiency (MS Office)
 </li>
 <li>
 Ability to multitask and work independently
 </li>
 <li>
 Must be available to work on-site in the UAE
 </li>
 <li>
 High School Diploma or bachelor&rsquo;s degree
 </li>
 </ul>
 
 
</div>

UAEN - AUTOMOTIVE

Explore 1195+ Executive sales assistant in Dubai this April. Find roles across top companies and apply now to boost your career.