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business development executive

executive sales assistant

Khazna Data Centers

<div>
 
 Since 2012,
 
 Khazna
 
 has become the
 
 leading wholesale data center provider in the Middle East and North Africa
 
 , delivering reliable and scalable infrastructure to support the region&rsquo;s growing digital ecosystem.
 
 
 
 
 
 We are seeking an
 
 Executive Assistant
 
 to join us and serve as a dedicated strategic partner and administrative lead for a senior executive. The primary goal is to maximize the executive&rsquo;s efficiency by managing complex operational tasks, streamlining communications and overseeing specialized projects. The EA acts as a high-level liaison between the executive and internal/external stakeholders, ensuring that the office runs seamlessly and strategic priorities are met.
 
 
 
 
 
 
 
 
 
 KEY ACCOUNTABILITIES:
 
 
 
 
 Complex Calendar &amp; Schedule Management
 
 
 <ul>
 <li>
 
 Strategic Scheduling:
 
 Own the executive&rsquo;s calendar, resolving conflicts and prioritizing meetings based on business needs.
 </li>
 <li>
 
 Gatekeeping:
 
 Serve as the primary point of contact, managing the executive&rsquo;s time and access.
 </li>
 <li>
 
 Travel Logistics:
 
 Plan and book all travel, including transport, lodging, and detailed itineraries.
 </li>
 </ul>
 
 
 Communication &amp; Liaison
 
 
 <ul>
 <li>
 
 Writing &amp; Editing:
 
 Draft and polish emails, memos, and announcements on behalf of the executive.
 </li>
 <li>
 
 Bridge-Building:
 
 Act as a link between the executive and their team to ensure instructions are clear and tasks are tracked.
 </li>
 <li>
 
 Meeting Support:
 
 Set agendas, take minutes, and follow up on action items to ensure goals are met.
 </li>
 </ul>
 
 
 Projects &amp; Information
 
 
 <ul>
 <li>
 
 Project Tracking:
 
 Support special projects by managing deadlines and coordinating with other departments.
 </li>
 <li>
 
 Discretion:
 
 Handle confidential business and personnel information with total privacy.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 QUALIFICATIONS &amp; COMPETENCIES:
 
 
 <ul>
 <li>
 5+ years of experience providing support at the executive level (C-suite, VP, or Senior Director).
 </li>
 <li>
 Bachelor&rsquo;s degree preferred, or equivalent professional experience.
 </li>
 <li>
 Expert proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint).
 </li>
 <li>
 
 Proactive Anticipation:
 
 The ability to stay two steps ahead, identifying potential issues and solving them before they reach the executive.
 </li>
 <li>
 
 Exceptional Communication:
 
 Strong verbal and written skills with the ability to interact confidently with all levels of the organization.
 </li>
 <li>
 
 Adaptability:
 
 Comfort working in a fast-paced environment with shifting priorities and high-pressure deadlines.
 </li>
 <li>
 
 Professional Judgment:
 
 The ability to make independent decisions regarding the executive's time and resources with minimal supervision.
 </li>
 </ul>
 
 
</div>

Executive Assistant (Immediate Joiner)

Flow

<div>
 
 About The Company
 
 
 
 At Flow, we&rsquo;re reimagining what it means to live, work, and connect. More than just a real estate company, Flow is a brand, a technology platform, and an operations ecosystem spanning condominiums, hotels, multifamily residences, and office spaces. We&rsquo;re building a new kind of living experience: one that&rsquo;s flexible, connected, and designed to create genuine community and real value for the people who call Flow home.
 
 
 Our mission is oneness: prioritizing our residents and their experiences, and fostering connection with ourselves, their neighbors, and the natural world. By putting people at the center of everything we do, we&rsquo;re creating vibrant, human-centered communities where life, work, creativity, and play all come together in one place.
 
 
 
 About The Role
 
 
 
 We are seeking an Executive Assistant to support the UAE CEO. This is a high-trust, high-exposure role at the center of the business. You will work directly with the CEO to manage priorities, optimize time, and ensure consistent execution across a wide range of activities. This is not a traditional administrative role. You will act as an extension of the CEO, helping drive organization, follow-through, and operational efficiency across the business. The role requires exceptional organization, discretion, and the ability to operate with speed, precision, and sound judgment.
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Calendar management and prioritization across internal and external commitments.
 </li>
 <li>
 Act as a gatekeeper, filtering and prioritizing inbound requests and communications.
 </li>
 <li>
 Coordinate meetings, including preparation of materials, agendas, and follow-ups.
 </li>
 <li>
 Track key priorities and ensure timely execution and follow-through across teams.
 </li>
 <li>
 Support the CEO in managing day-to-day workflow and decision-making cadence.
 </li>
 <li>
 Coordinate internal and external stakeholders to ensure alignment and responsiveness.
 </li>
 <li>
 Prepare presentations, notes, and internal communications as required.
 </li>
 <li>
 Manage travel, logistics, and scheduling with a high level of efficiency.
 </li>
 <li>
 Handle confidential and sensitive information with absolute discretion.
 </li>
 <li>
 Support broader operational and administrative needs where required.
 
 
 </li>
 </ul>
 Background &amp; Experience
 
 
 <ul>
 <li>
 4-8+ years of experience in an Executive Assistant or similar role.
 </li>
 <li>
 Experience supporting senior executives in fast-paced, high-performance environments.
 </li>
 <li>
 Strong organizational and time management skills.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 High level of discretion and professionalism.
 </li>
 <li>
 Ability to manage multiple priorities simultaneously.
 </li>
 <li>
 Proficiency with standard business tools (Microsoft Office, Google Workspace, etc.).
 
 
 </li>
 </ul>
 What We Are Looking For
 
 
 <ul>
 <li>
 High ownership and accountability.
 </li>
 <li>
 Highly organized, detail-oriented, and reliable.
 </li>
 <li>
 Proactive, with strong follow-through.
 </li>
 <li>
 Calm under pressure and able to operate at pace.
 </li>
 <li>
 Strong judgment and ability to prioritize effectively.
 </li>
 <li>
 Discreet and trustworthy.
 </li>
 <li>
 Low ego, highly collaborative.
 </li>
 <li>
 Comfortable acting as an extension of the CEO.
 
 
 </li>
 </ul>
 
 Why Join Flow?
 
 
 
 
 Exciting growth opportunity:
 
 Be part of a fast-growing company shaping the future of residential living in the Middle East.
 
 
 
 Competitive Compensation &amp; Benefits.
 
 
 
 
 A chance to make an impact:
 
 Help build a vibrant international community and redefine what it means to call Flow home.
 
 
 If you have the energy, talent, and work ethic to thrive in this role, we want to hear from you! Apply now and be part of Flow&rsquo;s success story!
</div>

EXECUTIVE ASSISTANT - DUBAI

GULF REALTY REAL ESTATE

We are looking for a highly organized, proactive, and intelligent individual to work directly with the CEO. This role combines Business Development, Human Resources, and Executive Assistance, making it ideal for someone who thrives in a fast-paced and growth-driven environment.You will be closely involved in decision-making, operations, and company expansion.Key Responsibilities:Executive Assistance:<ul><li>Manage CEO&rsquo;s schedule, meetings, and communications</li><li>Prepare reports, presentations, and follow-ups</li><li>Act as a bridge between CEO and internal/external stakeholders</li></ul>Business Development:<ul><li>Identify new business opportunities and partnerships</li><li>Assist in sales strategies and client acquisition</li><li>Maintain and grow professional relationships</li></ul>Human Resources:<ul><li>Handle recruitment, screening, and onboarding</li><li>Maintain employee records and HR processes</li><li>Support company culture and internal coordination</li></ul>Requirements:<ul><li>Minimum 2+ years of relevant experience</li><li>Strong communication &amp; interpersonal skills</li><li>High level of professionalism and confidentiality</li><li>Excellent organizational and multitasking ability</li><li>Ability to work directly under pressure and tight deadlines</li><li>Must be based in UAE</li></ul>Salary &amp; Benefits:<ul><li>Competitive salary (based on experience)</li><li>Performance-based incentives</li><li>Direct exposure to leadership &amp; growth opportunities</li></ul>Job Type: Full-timePay: AED2,500.00 - AED6,000.00 per monthApplication Question(s):<ul><li>Do you have experience working directly with senior management or CEOs?</li><li>How many years of experience do you have in UAE?</li><li>What is your current location and where are you originally from?</li><li>Which languages are you fluent in?</li><li>How soon can you join?</li></ul>Work Location: In person

Assistant to CEO | Business Development & HR Specialist

We are currently hiring a dynamic and motivated individual to join our team in a multi-functional role covering Business Development, HR, and Personal Assistant responsibilities.If you are organized, confident, and know how to get things done &mdash; we want you.Key Responsibilities:Business Development:<ul><li>Identify new business opportunities and potential clients</li><li>Build and maintain client relationships</li><li>Assist in sales strategies and company growth</li></ul>HR Responsibilities:<ul><li>Handle recruitment and candidate screening</li><li>Schedule interviews and manage onboarding</li><li>Maintain employee records and coordination</li></ul>Personal Assistant:<ul><li>Manage schedules, meetings, and daily tasks</li><li>Coordinate with internal teams and external clients</li><li>Assist management in administrative work</li></ul>Requirements:<ul><li>Minimum 1&ndash;2 years of experience (preferred)</li><li>Strong communication skills (English required)</li><li>Good organizational and multitasking ability</li><li>Confident, presentable, and proactive attitude</li><li>Must be currently based in UAE</li></ul>Salary &amp; Benefits:<ul><li>Salary depends on experience</li><li>Performance-based incentives</li><li>Growth opportunities within the company</li></ul>How to Apply:Please apply with your updated CV and mention:<ul><li>Your current location</li><li>Years of experience</li><li>Availability to join</li></ul>Job Type: Full-timePay: AED3,000.00 - AED8,000.00 per monthApplication Question(s):<ul><li>Do you currently hold a valid UAE residence visa? If yes, please specify type (own / company / visit).</li><li>What is your current location and where are you originally from?</li><li>Which languages are you fluent in?</li><li>How many years of experience do you have in UAE?</li><li>How soon can you join?</li></ul>Work Location: In person

Business Development Executive / Personal Assistant

Noble Chemical Materials LLC

You will be the operational glue between sales, supply chain, finance, and the GM's office. Half of your week is spent making sure no inquiry, quotation, or order falls through the cracks; the other half is spent giving the General Manager leverage &mdash; managing his calendar, drafting executive correspondence, preparing meeting briefs, and chasing actions to closure.This is not an admin clerk role. We need someone who thinks two steps ahead, owns outcomes, and treats the inbox like a battlefield.Key Responsibilities &mdash; Sales Coordination<ul><li>Manage the full inquiry-to-order lifecycle: log inquiries, assign to sales team, monitor response times, update customers, and escalate stalled opportunities.</li></ul><ul><li>Prepare and issue quotations, proforma invoices, and sales orders with accurate pricing and terms.</li></ul><ul><li>Coordinate cross-functionally between Sales, Supply Chain, Logistics, and Finance to ensure seamless order fulfillment from inquiry to delivery.</li></ul><ul><li>Maintain customer master data, contact records, and account classifications.</li></ul><ul><li>Send order confirmations, shipment notifications, and post-delivery follow-ups to customers &mdash; all written communication must be professional, accurate, and aligned with company standards.</li></ul><ul><li>Enforce documentation protocols: ensure all orders are confirmed in writing.</li></ul><ul><li>Manage the GM's calendar, meetings, travel arrangements, and administrative logistics with full discretion and zero conflicts.</li></ul><ul><li>Draft, format, and dispatch executive correspondence in English (and Arabic where applicable) to internal and external stakeholders.</li></ul><ul><li>Prepare meeting agendas, take minutes, and track action items to completion across the leadership team and prepare sales reports summery.</li></ul><ul><li>Build executive briefing materials for meetings, reviews, and strategic discussions.</li></ul>Must-Have Requirements<ul><li>Bachelor's degree (Business Administration, Commerce, Supply Chain, or related).</li></ul><ul><li>Minimum 3 years' experience as a Sales Coordinator, Executive Assistant, or combined role &mdash; ideally in trading, manufacturing, or chemicals.</li></ul><ul><li>Advanced Microsoft Office (Excel, Word, Outlook, PowerPoint) and strong digital fluency.</li></ul><ul><li>Excellent written and verbal English. Professional business writing is non-negotiable.</li></ul><ul><li>Experience with CRM or database tools (Airtable, or equivalent).</li></ul><ul><li>Highly organized, deadline-driven, and able to manage 20+ open items concurrently without dropping the ball.</li></ul><ul><li>UAE-based, available to join immediately or within 30 days.</li></ul>Strong Advantages<ul><li>Arabic language (read, write, speak) &mdash; for direct correspondence with GCC and Levant customers/suppliers.</li></ul><ul><li>Prior exposure to chemicals, polymers, plastics, or industrial trading.</li></ul><ul><li>Familiarity with Airtable , with AI mindset.</li></ul><ul><li>Experience supporting a C-level executive in a fast-paced SME environment.</li></ul>What We Offer<ul><li>Competitive AED salary commensurate with experience.</li></ul><ul><li>Direct exposure to executive decision-making and a clear growth path into Sales Operations Manager or Chief of Staff.</li></ul><ul><li>Standard UAE benefits: visa, medical insurance, annual leave, and end-of-service per UAE Labour Law.</li></ul>Work Location: In person

Sales Coordinator& General Manager Asiistant

Grand Community Co

We&rsquo;re Hiring: CEO Assistant (Female)Grand Community Digital Marketing is looking for a CEO Assistant to join our team.Responsibilities:<ul><li>Providing full administrative and personal support to the CEO</li><li>Managing schedules, meetings, and appointments</li><li>Handling emails, calls, and internal/external communications</li><li>Preparing reports, presentations, and documents</li><li>Coordinating with different departments to ensure smooth operations</li><li>Following up on tasks and deadlines on behalf of the CEO</li><li>Organizing travel arrangements and logistics when required</li></ul>Requirements:<ul><li>Female candidate</li><li>Strong organizational and multitasking skills</li><li>Excellent communication skills (English required)</li><li>Ability to work under pressure and meet deadlines</li><li>Previous experience in a similar role is a plus</li></ul>Location: Dubai If you&rsquo;re interested, send your CV to 971545597166 or DM uRequirements:<ul><li>Strong understanding of local labor laws and HR best practices.</li><li>2&ndash;3 years of HR experience in the UAE</li><li>Proficient in MS Office.</li><li>Ability to handle sensitive and confidential information.</li></ul>If you&rsquo;re ready to bring your enthusiasm and expertise to a fast-growing company, we want to hear from you!Job Type: Full-timeApplication Question(s):<ul><li>Where is your current residence?</li><li>What is your expected salary?</li><li>When can you start working?</li><li>Which languages do you speak?</li><li>What is your visa status?</li></ul>Experience:<ul><li>HR in UAE: 2 years (Preferred)</li></ul>License/Certification:<ul><li>UAE Driven License (Preferred)</li></ul>Work Location: In person

CEO Assistant (FEMALE)

Global Mission Support Services LLC

Job role: Executive Assistant to Chief Financial Officer (CFO) Location: Dubai, UAEJob SummaryWe are looking for a highly organized and proactive Executive Assistant to support the Chief Financial Officer (CFO).Responsibilities: <ul><li>Prepare reports, briefing notes, and written or verbal correspondence on behalf of the CFO.</li><li>Act as a communication bridge between the CFO and direct reports, regional Finance teams, Maisons, and HQ stakeholders.</li><li>Prepare internal communications, memos, and announcements on behalf of the CFO.</li><li>Manage complex calendars, meetings, and travel arrangements</li><li>Prepare reports, presentations, and financial documents, basic data analysis</li></ul>Requirements<ul><li>Minimum 5 years of experience as an Executive Assistant</li><li>Experience working closely with finance teams or CFOs</li><li>Strong knowledge of MS Office (Excel, PowerPoint, Outlook)</li><li>Prior experience supporting a CFO or Finance Director</li><li>Exposure to financial reports, budgets, or dashboards</li><li>Experience in corporate or multinational environments</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>How many years have you supported a CFO or senior finance leader?</li><li>How many years of experience you have as a Executive Assistant?</li></ul>Work Location: In person

Executive Assistant to Chief Financial Officer (CFO)

Explore 1002+ Executive sales assistant in Dubai this May. Find roles across top companies and apply now to boost your career.