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executive sales assistant

Client First Management Consultancy

We are looking for a proactive and organized Executive Assistant cum Lead Generator to support our (COO). The ideal candidate will manage the COO&rsquo;s calendar, schedule meetings, handle administrative tasks, and generate leads for sales.Key Responsibilities:<ul><li>Manage and maintain the COO&rsquo;s calendar, appointments, and travel schedules.</li><li>Arrange and coordinate meetings, including preparation of agendas and minutes.</li><li>Handle confidential documents and communications with discretion.</li><li>Provide administrative support such as filing, correspondence, and follow-ups.</li><li>Liaise with internal teams and external stakeholders on behalf of the COO.</li><li>Assist in tracking tasks, projects, and deadlines to ensure timely completion.</li><li>Perform other administrative duties as required.</li><li>Generate leads from Linkedin and arrange meetings</li></ul>Requirements:<ul><li>Minimum 1 year of experience as an Executive Assistant/lead generator or in a similar administrative role.</li><li>Excellent communication skills in Hindi and English (both written and spoken).</li><li>Strong organizational and time-management skills.</li><li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).</li><li>Ability to handle multiple tasks and work under pressure.</li><li>Must hold own visa and be currently based in Dubai.</li></ul>Job Type: Full-timePay: AED4,000.00 - AED6,000.00 per monthApplication Question(s):<ul><li>Please confirm your Visa type.</li></ul>Language:<ul><li>Hindi (Preferred)</li><li>English (Preferred)</li></ul>Work Location: In person

Executive Assistant cum Lead Generator

Channel 2 Group Corporation

<ul><li>Maintaining executive&rsquo;s agenda and assist in planning appointments, board meetings, conferences etc.</li><li>Excellent in Drafting mails/letters.</li><li>Attending meetings and keep minutes</li><li>Maintain executive&rsquo;s agenda and assist in planning appointments, board meetings, conferences etc.</li><li>Attend meetings and keep minutes</li><li>Receive and screen phone calls and redirect them when appropriate</li><li>Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)</li><li>Make travel arrangements for executives. (air ticket and hotel).</li><li>Handle confidential documents ensuring they remain secure.</li><li>Prepare invoices or financial statements and provide assistance in bookkeeping</li><li>Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders</li><li>Maintain electronic and paper records ensuring information is organized and easily accessible</li><li>Conduct research and prepare presentations or reports as assigned</li><li>Willingness to travel with Managing Director.</li></ul>Requirements and skills<ul><li>Male candidates ONLY</li><li>At least 5 years Proven experience as Personal assistant or executive secretary in UAE</li><li>Proficient in MS Office and &ldquo;back-office&rdquo; software (e.g. ERP)</li><li>In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry</li><li>Familiarity with basic research methods and reporting techniques</li><li>Excellent organizational and time-management skills</li><li>Outstanding communication and negotiation abilities</li><li>Integrity and confidentiality</li><li>Bachelors Degree graduate</li><li>willing to work under pressure</li><li>multi-tasking abilities</li></ul>Job Types: Full-time, Contract Contract length: 24 monthsPay: AED4,000.00 - AED5,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Personal or Executive Assistant TO CEO: 5 years (Required)</li></ul>Language:<ul><li>ENGLISH language proficiency , Native HINDI, TAMIL (Required)</li></ul>Willingness to travel:<ul><li>25% (Preferred)</li></ul>

Executive Assistant to Managing Director (MALE candidates ONLY)

Hitachi Energy

<div>
 
 The opportunity
 
 
 
 The Executive Assistant provides high-level administrative and operational support to the Business Unit Chief Financial Officer (CFO) and the Business Unit Global Head of HR. This role ensures smooth daily operations, manages complex schedules and calendars, prepares executive materials, and coordinates key business cycles across Finance and HR. The ideal candidate is organized, detail‑oriented, proactive, and able to manage sensitive information with the highest level of confidentiality.
 
 
 
 How You&rsquo;ll Make An Impact
 
 
 
 <ul>
 <li>
 Manage complex calendars, prioritize meetings, and ensure optimal use of executive time for the CFO and Head of HR.
 </li>
 <li>
 Coordinate domestic and international travel and handle Concur expense reports with accuracy and compliance.
 </li>
 <li>
 Organize meetings end-to-end, including agendas, minutes, follow-ups, and logistical arrangements.
 </li>
 <li>
 Prepare briefing materials, presentations, reports, and review decks for Finance and HR.
 </li>
 <li>
 Support onboarding for leadership team members and assist with Finance (month-end, quarter-end, budgeting) and HR cycles (talent reviews, engagement surveys).
 </li>
 <li>
 Publish leadership communications on Viva Engage in collaboration with Internal Communications.
 </li>
 <li>
 Assist with special projects, research, data collection, and cross-functional coordination.
 </li>
 <li>
 Serve as a key liaison across HRBPs, Finance, IT, and other support functions.
 </li>
 <li>
 Manage office supplies, workspace logistics, and visitor coordination while maintaining a professional environment.
 </li>
 <li>
 Handle confidential financial, employee, and business information with integrity and discretion.
 </li>
 <li>
 You will be responsible for ensuring compliance with applicable external and internal regulations, procedures, and guidelines.
 </li>
 <li>
 Living Hitachi Energy&rsquo;s core values safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.
 
 
 </li>
 </ul>
 
 Your Background
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, Communications, or equivalent professional experience preferred.
 </li>
 <li>
 Minimum 5+ years of experience supporting senior leaders; experience supporting Finance or HR executives is an added advantage.
 </li>
 <li>
 Strong proficiency in Microsoft 365 (Outlook, PowerPoint, Excel, Teams, SharePoint).
 </li>
 <li>
 Hands-on experience with Concur for travel and expense management.
 </li>
 <li>
 Excellent communication, organizational, and stakeholder‑management skills.
 </li>
 <li>
 Ability to manage multiple priorities, work under pressure, and handle sensitive information with discretion and professionalism.
 </li>
 <li>
 High attention to detail, accuracy, and the ability to anticipate needs proactively.
 </li>
 <li>
 Demonstrated ability to work independently and adapt in a fast‑paced environment.
 </li>
 <li>
 Strong interpersonal skills and the ability to build effective working relationships across teams.
 </li>
 <li>
 Commitment to confidentiality, integrity, and maintaining a high level of professionalism at all times.
 
 
 </li>
 </ul>
 Hitachi Energy is a global technology leader in electrification, powering a sustainable energy future through innovative power grid technologies with digital at the core. Over three billion people depend on our technologies to power their daily lives.
 
 
 With over a century in pioneering mission-critical technologies like high-voltage, transformers, automation, and power electronics, we are addressing the most urgent energy challenge of our time &ndash; balancing soaring electricity demand, while decarbonizing the power system.
 
 
 Headquartered in Switzerland, we employ over 50,000 people in 60 countries and generate revenues of around $16 billion USD. We welcome you to apply today.
</div>

Executive Assistant - Functions

Proterial

<div>Location:
Dubai, Dubai Emirate, United Arab Emirates
Job ID:
R0122061
Date Posted:
2026-03-30
Company Name:
HITACHI ENERGY L.L.C
Profession (Job Category):
Administration &amp; Facilities
Job Schedule:
Full time
Remote:
No
Job Description:
The opportunity
The Executive Assistant provides high-level administrative and operational support to the Business Unit Chief Financial Officer (CFO) and the Business Unit Global Head of HR. This role ensures smooth daily operations, manages complex schedules and calendars, prepares executive materials, and coordinates key business cycles across Finance and HR. The ideal candidate is organized, detail‑oriented, proactive, and able to manage sensitive information with the highest level of confidentiality.
How you&rsquo;ll make an impact
<ul><li>Manage complex calendars, prioritize meetings, and ensure optimal use of executive time for the CFO and Head of HR.
</li><li>Coordinate domestic and international travel and handle Concur expense reports with accuracy and compliance.
</li><li>Organize meetings end-to-end, including agendas, minutes, follow-ups, and logistical arrangements.
</li><li>Prepare briefing materials, presentations, reports, and review decks for Finance and HR.
</li><li>Support onboarding for leadership team members and assist with Finance (month-end, quarter-end, budgeting) and HR cycles (talent reviews, engagement surveys).
</li><li>Publish leadership communications on Viva Engage in collaboration with Internal Communications.
</li><li>Assist with special projects, research, data collection, and cross-functional coordination.
</li><li>Serve as a key liaison across HRBPs, Finance, IT, and other support functions.
</li><li>Manage office supplies, workspace logistics, and visitor coordination while maintaining a professional environment.
</li><li>Handle confidential financial, employee, and business information with integrity and discretion.
</li><li>You will be responsible for ensuring compliance with applicable external and internal regulations, procedures, and guidelines.
</li><li>Living Hitachi Energy&rsquo;s core values safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.
</li></ul>Your Background
<ul><li>Bachelor&rsquo;s degree in business administration, Communications, or equivalent professional experience preferred.
</li><li>Minimum 5+ years of experience supporting senior leaders; experience supporting Finance or HR executives is an added advantage.
</li><li>Strong proficiency in Microsoft 365 (Outlook, PowerPoint, Excel, Teams, SharePoint).
</li><li>Hands-on experience with Concur for travel and expense management.
</li><li>Excellent communication, organizational, and stakeholder‑management skills.
</li><li>Ability to manage multiple priorities, work under pressure, and handle sensitive information with discretion and professionalism.
</li><li>High attention to detail, accuracy, and the ability to anticipate needs proactively.
</li><li>Demonstrated ability to work independently and adapt in a fast‑paced environment.
</li><li>Strong interpersonal skills and the ability to build effective working relationships across teams.
</li><li>Commitment to confidentiality, integrity, and maintaining a high level of professionalism at all times.
</li></ul><h2 class="jobSectionHeader">Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.
</h2><h2 class="jobSectionHeader">This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.</h2></div>

Berisca Growth & Creative Intelligence

We are looking for a proactive and highly organized Executive Assistant to the CEO who will play a key role in supporting the CEO in daily operations, attending meetings, and assisting in business development and marketing initiatives.This role goes beyond traditional administrative support. The ideal candidate will act as a strategic support partner, representing the CEO in meetings, helping manage business relationships, and contributing to marketing and growth activities.Key Responsibilities<ul><li>Manage the CEO&rsquo;s calendar, meetings, appointments, and travel arrangements</li><li>Attend meetings with the CEO or represent the CEO when required</li><li>Take meeting notes and ensure proper follow-ups with internal teams and external partners</li><li>Assist in business development activities, including identifying opportunities and maintaining relationships with clients and partners</li><li>Support the CEO in marketing strategy discussions and campaign planning</li><li>Coordinate with marketing, sales, and operations teams to ensure smooth execution of projects</li><li>Prepare presentations, reports, proposals, and business documents</li><li>Conduct research and market analysis when needed</li><li>Manage email communication and correspondence on behalf of the CEO</li><li>Maintain confidentiality in all company and executive matters</li><li>Assist with organizing events, client meetings, and networking opportunities</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Marketing, Business Administration, Communications, or related field</li><li>Marketing background is required</li><li>Previous experience as an Executive Assistant, Personal Assistant, Account Manager, or Business Development Coordinator is preferred</li><li>Strong communication and presentation skills</li><li>Excellent organizational and multitasking abilities</li><li>Ability to represent the CEO professionally in meetings and business interactions</li><li>Strong proficiency in Microsoft Office, Google Workspace, and presentation tools</li><li>Fluent in English (Arabic is a plus)</li></ul>Preferred Qualities<ul><li>Strong business mindset and professional presence</li><li>Confidence in attending meetings with partners and clients</li><li>Ability to handle multiple responsibilities in a fast-paced environment</li><li>Strategic thinking and problem-solving skills</li></ul>Job Type: Full-timePay: AED4,000.00 - AED8,000.00 per month

CEO Personal Assistant

Bari Gold

We are seeking a highly organized and proactive Executive Assistant to support senior management in daily operations. The ideal candidate will manage schedules, handle communications, and ensure efficient coordination across departments in a fast-paced gold trading environment.Key Responsibilities<ul><li>Provide high-level administrative support to senior executives</li><li>Manage calendars, meetings, and travel arrangements</li><li>Prepare reports, presentations, and business correspondence</li><li>Act as a point of contact between management and internal/external stakeholders</li><li>Handle confidential information with discretion</li><li>Coordinate with finance, sales, and operations teams</li><li>Assist in project management and follow-ups</li><li>Organize documents, contracts, and records</li><li>Support day-to-day office operations</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration or related field</li><li>2&ndash;5 years of experience as an Executive Assistant or similar role</li><li>Strong organizational and multitasking abilities</li><li>Excellent written and verbal communication skills</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li><li>Ability to work under pressure and meet deadlines</li><li>Professional attitude and high level of confidentiality</li></ul>Preferred Qualifications<ul><li>Experience in trading, gold, or jewelry industry</li><li>Familiarity with UAE business practices</li><li>Multilingual skills (English required; Arabic/Hindi is a plus)</li></ul>Skills<ul><li>Time management and prioritization</li><li>Attention to detail</li><li>Problem-solving</li><li>Communication and coordination</li><li>Professionalism</li></ul>Job Type: Full-timeWork Location: In person

Executive Assistant to CEO

Al Rostamani Group

<div>
 
 
 We&rsquo;re Hiring &ndash; Full-Time &amp; Part-Time Opportunities (UAEN)
 
 for Auto Division
 
 
 
 
 
 We are looking for motivated and reliable candidates to join our team across multiple functions:
 
 
 
 
 
 
 To know more about us, click below:
 
 
 
 https://alrostamanigroup.ae/en/businesses/
 
 
 
 
 
 
 Open Positions:
 
 
 
 
 Part-Time:
 
 Sales Executive | Admin/Commercial Assistant | Cashier | Sales Support Officer
 
 
 
 Full-Time:
 
 Customer Care Coordinator | Accountant
 
 
 Available Location - Dubai, Sharjah, RAK , Abu Dhabi
 
 
 
 
 
 
 Job Summary:
 
 
 
 Support daily business operations, sales activities, and customer interactions. Responsibilities include assisting clients, handling transactions, coordinating administrative tasks, maintaining records, and contributing to overall business growth. Ideal candidates are proactive, detail-oriented, and customer-focused with strong communication and organizational skills.
 
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Previous experience in a similar role is preferred
 </li>
 <li>
 Strong communication and interpersonal skills (English &amp; Arabic)
 </li>
 <li>
 Basic computer proficiency (MS Office)
 </li>
 <li>
 Ability to multitask and work independently
 </li>
 <li>
 Must be available to work on-site in the UAE
 </li>
 <li>
 High School Diploma or bachelor&rsquo;s degree
 </li>
 </ul>
 
 
</div>

UAEN - AUTOMOTIVE

Explore 971+ Executive sales assistant in Dubai this April. Find roles across top companies and apply now to boost your career.

971 executive sales assistant jobs In Dubai

Executive Assistant cum Lead Generator

Executive Assistant to Managing Director (MALE candidates ONLY)

Executive Assistant - Functions

Executive Assistant - Functions

CEO Personal Assistant

Executive Assistant to CEO

UAEN - AUTOMOTIVE