administrative coordinator

assistant front office manager Jobs in Kuwait City

assistant front office manager

assistant manager

front office manager

personal assistant

executive secretary assistant to manager office

AC House company

We are seeking a highly organized and professional Executive Secretary to the Managing Director to provide high-level administrative support and ensure the smooth running of the MD&rsquo;s office.The ideal candidate will be proactive, detail-oriented, and capable of handling confidential information with discretion.Key Responsibilities<ul><li>Manage the MD&rsquo;s calendar, appointments, and meetings</li><li>Prepare reports, presentations, and correspondence</li><li>Handle internal and external communications on behalf of the MD</li><li>Organize meetings, take minutes, and follow up on action points</li><li>Coordinate travel arrangements and itineraries</li><li>Maintain filing systems and confidential records</li><li>Liaise with departments and external stakeholders</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree (preferred but not mandatory)</li><li>Minimum 3&ndash;5 years of experience in a similar role</li><li>Strong organizational and multitasking skills</li><li>Excellent communication skills in English (Arabic is a plus)</li></ul>Work Location: In person

Executive Secretary Assistant to Manager office

Future Technology Systems Co. (FutureTEC)

<div>
 
 
 Personal Assistant to the CEO
 
 
 
 
 Location:
 
 Kuwait
 
 
 
 Reporting to:
 
 CEO
 
 
 
 Company:
 
 FutureTEC
 
 
 
 Employment Type:
 
 Full-time
 
 
 
 
 
 
 Role Overview
 
 
 
 We are seeking a highly organized, proactive, and trusted
 
 Personal Assistant to the CEO
 
 to provide high-level administrative, operational, and coordination support. This role requires exceptional professionalism, discretion, and the ability to operate confidently in a fast-paced, executive environment across multiple countries.
 
 
 The ideal candidate will act as a
 
 strategic right hand
 
 to the CEO&mdash;ensuring efficiency, structure, and seamless coordination across internal teams, external partners, and executive stakeholders.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 
 Executive &amp; Administrative Support
 
 
 <ul>
 <li>
 Manage the CEO&rsquo;s calendar, meetings, travel, and priorities with precision.
 </li>
 <li>
 Prepare agendas, briefing documents, presentations, and follow-ups for meetings.
 </li>
 <li>
 Handle confidential correspondence, documents, and sensitive information with the highest discretion.
 </li>
 <li>
 Act as a gatekeeper for the CEO&rsquo;s time, ensuring focus on strategic priorities.
 </li>
 </ul>
 
 
 
 
 
 Business Coordination &amp; Follow-Up
 
 
 <ul>
 <li>
 Coordinate with department heads to track action items, deadlines, and deliverables.
 </li>
 <li>
 Follow up on executive decisions and ensure timely execution across teams.
 </li>
 <li>
 Support preparation of reports, dashboards, and executive summaries.
 </li>
 <li>
 Assist in organizing board meetings, leadership meetings, and strategic workshops.
 </li>
 </ul>
 
 
 
 
 
 Communication &amp; Liaison
 
 
 <ul>
 <li>
 Serve as a primary point of contact between the CEO and internal/external stakeholders.
 </li>
 <li>
 Draft professional emails, letters, and communications on behalf of the CEO.
 </li>
 <li>
 Coordinate with partners, vendors, consultants, and investors as required.
 </li>
 <li>
 Maintain professional communication across different cultures and regions.
 </li>
 </ul>
 
 
 
 
 
 Travel &amp; Logistics
 
 
 <ul>
 <li>
 Plan and manage complex regional and international travel itineraries.
 </li>
 <li>
 Handle visas, accommodations, transportation, and meeting schedules.
 </li>
 <li>
 Ensure all travel arrangements are efficient and aligned with business objectives.
 </li>
 </ul>
 
 
 
 
 
 Process &amp; Organization
 
 
 <ul>
 <li>
 Help organize and structure incoming requests, documents, and approvals.
 </li>
 <li>
 Maintain orderly digital and physical filing systems.
 </li>
 <li>
 Support process improvements to enhance executive office efficiency.
 </li>
 <li>
 Assist in ad-hoc projects and special assignments as needed.
 </li>
 </ul>
 
 
 
 
 
 Required Qualifications &amp; Skills
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or a related field (preferred).
 </li>
 <li>
 
 5+ years of experience
 
 as a Personal Assistant / Executive Assistant to senior leadership.
 </li>
 <li>
 Strong organizational, time-management, and multitasking skills.
 </li>
 <li>
 Exceptional written and verbal communication skills in
 
 English
 
 (Arabic is a strong plus).
 </li>
 <li>
 High level of professionalism, maturity, and discretion.
 </li>
 <li>
 Ability to work independently and anticipate executive needs.
 </li>
 <li>
 Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with Teams, SharePoint, or similar tools is an advantage.
 </li>
 <li>
 Comfortable working across multiple countries and time zones.
 </li>
 </ul>
 
 
 
 
 
 Personal Attributes
 
 
 <ul>
 <li>
 Trustworthy and highly confidential
 </li>
 <li>
 Proactive, detail-oriented, and solution-driven
 </li>
 <li>
 Calm under pressure and adaptable to change
 </li>
 <li>
 Strong interpersonal and coordination skills
 </li>
 <li>
 Business-minded with executive presence
 </li>
 </ul>
 
 
 
 
 
 Why Join Us
 
 
 <ul>
 <li>
 Work directly with the CEO on strategic and regional initiatives.
 </li>
 <li>
 Exposure to executive decision-making, leadership, and high-impact projects.
 </li>
 <li>
 Dynamic and professional working environment within a growing regional organization.
 </li>
 <li>
 Opportunity for long-term growth and increased responsibility.
 </li>
 </ul>
 
 
</div>

Personal Assistant

Hilton

<div>Assistant Front Office Manager
An Assistant Front Office Manager assists in supervising the Front Office Team to ensure that Team Members are prepared and well-informed to deliver Guests an exceptional experience from check-in through check-out. 
 
 
What will I be doing? 
As Assistant Front Office Manager, you will assist in supervising the Front Office Team to ensure that Team Members are prepared and well-informed to deliver Guests an exceptional experience from check-in through check-out. An Assistant Front Office Manager is responsible for managing the first impressions of our Guests and, therefore, must perform the following tasks to the highest standards:<ul>
<li>Assist the Front Office Manager to oversee the entire Front Office operation to maintain high standards</li>
<li>Assist the Front Office Manager to evaluate levels of Guest satisfaction and monitor trends, with a focus on continuous improvement</li>
<li>Ensure regular and VIP Guests are recognised and that the Front Office department operates with a sales attitude and promotes the hotel brand's loyalty scheme</li>
<li>Maximise room occupancy at best rates and use up-selling techniques to promote hotel services and facilities</li>
<li>Assist the Front Office Manager with setting departmental objectives, work schedules, budgets, policies, and procedures</li>
<li>Monitor the appearance, standards, and performance of the Front Office Team Members with an emphasis on training and teamwork</li>
<li>Ensure Team Members have current knowledge of hotel products, services, pricing and policies, as well as knowledge of the local area, and are continuously trained to learn and understand policies and practices</li>
<li>Maintain good communication and working relationships with all hotel departments</li>
<li>Monitor staffing levels to meet cover business demands</li>
<li>Conduct monthly communication meetings, in the absence of the Front Office Manager, and produce minutes</li>
<li>Assist the Front Office Manager with staff performance issues in compliance with company policies and procedures</li>
<li>Assist the Front Office Manager with recruiting, managing, training and developing the Front Office team</li>
<li>Act in accordance with policies and procedures when working with front of house equipment and property management systems</li></ul>
What are we looking for? 
Assistant Front Office Managers serving Hilton brands are always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:<ul>
<li>Previous supervisory experience in Front Office within the hotel/leisure/retail</li>
<li>High level of IT proficiency</li>
<li>High level of commercial awareness and sales capabilities</li>
<li>Excellent leadership, interpersonal and communication skills</li>
<li>Accountable and resilient</li>
<li>Commitment to delivering a high level of customer service</li>
<li>Ability to work under pressure</li>
<li>Excellent grooming standards</li>
<li>Flexibility to respond to a variety of work situations</li>
<li>Ability to work on your own and as part of a team</li></ul> 

What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Assistant Front Office Manager

<div>Assistant IT Manager
An Assistant IT Manager will be responsible for the day-to-day support of IT systems for business systems, office systems, computer networks, and telephony systems throughout the hotel. 
What will I be doing? 
As an Assistant IT Manager, you will supervise the IT Department to ensure the quality and delivery of IT systems for both the hotel and its Guests. These efforts will be fulfilled timely, within budget, and in accordance with IT operating standards. Specifically, the Assistant IT Manager will perform the following tasks to the highest standards:<ul><li>
Ensure consistently strong operational support for all internal hotel IT systems and users, minimizing any system outages</li><li>
Supervise the IT Department on a daily basis</li><li>
Maintain excellent product knowledge and apply it to deliver full system benefits</li><li>
Understand, fully, the legal requirements on IT governance and security</li><li>
Handle, efficiently and completely, IT issues that arise</li><li>
Identify current and future system needs and provide solutions for the identified needs</li><li>
Build strong internal working relationships with all hotel Departments</li></ul>
What are we looking for? 
Assistant IT Managers serving Hilton brands are always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:<ul><li>
Previous IT management experience, preferably in the hotel, leisure, and/or service sector</li><li>
Experience of all Microsoft systems</li><li>
Experience of hotel applications, such as Fidelio and Micros, preferred</li><li>
Excellent organizational and interpersonal skills</li><li>
Current technical skills and knowledge of technology</li><li>
General understanding of IT infrastructure trends and technologies, including networks, databases, business applications, and development methodology</li><li>
Ability to plan ahead and develop contingency plans, where necessary</li></ul>
It is advantageous in this position if you demonstrate the following capabilities and advantages:<ul><li>
Ability to work in a team</li><li>
Excellent attention to detail</li><li>
Positive Attitude</li><li>
IT proficient</li><li>
Willingness to develop team members and self</li></ul> 
What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Assistant IT Manager

Urban Links marketing Agemcy

Social Media ExecutiveJob SummaryThe Social Media Executive is responsible for managing and executing day-to-day social media activities across multiple platforms. This role focuses on content publishing, community management, basic analytics, and supporting social media campaigns to increase brand awareness, engagement, and customer interaction.Key Responsibilities:<ul><li>Manage daily posting and scheduling across social media platforms (Instagram, TikTok, Facebook, X, LinkedIn, Snapchat).</li><li>Respond to comments, messages, and inquiries in a timely and professional manner.</li><li>Monitor social media channels and escalate important issues or leads to the Social Media Manager.</li><li>Assist in content planning and execution based on monthly content calendars.</li><li>Coordinate with designers, videographers, and copywriters to ensure timely content delivery.</li><li>Track basic performance metrics (reach, engagement, followers) and prepare simple reports.</li><li>Stay updated with social media trends, formats, and platform updates.</li><li>Support influencer posting coordination and campaign execution when required.</li><li>Ensure brand tone of voice and guidelines are followed at all times.</li></ul>Requirements &amp; Qualifications<ul><li>Bachelor&rsquo;s degree in Marketing, Communications, Media, or a related field (preferred).</li><li>1&ndash;3 years of experience in social media management or digital marketing.</li><li>Strong understanding of major social media platforms and their best practices.</li><li>Excellent written communication skills (Arabic and English are a plus).</li><li>Basic knowledge of social media tools (Meta Business Suite, scheduling tools, analytics).</li><li>Ability to multitask, meet deadlines, and work in a fast-paced environment.</li><li>Creative mindset with attention to detail.</li></ul>Skills<ul><li>Social media content execution</li><li>Community management</li><li>Time management</li><li>Basic analytics &amp; reporting</li><li>Team collaboration</li><li>Customer interaction &amp; brand representation</li></ul>Reporting ToSocial Media Manager / Head of MarketingJob Type: Full-timeWork Location: In person

Social Media Executive

Strategic Resilience Group LLC

<div>
 Position Responsibilities
 
 
 <ul>
 <li>
 Provide expert advice and conduct detailed planning support of Special Activities (Title 10/Title 50), operational planning, coordination and oversight.
 </li>
 <li>
 Provide strategic and operational level planning support pertaining to DoD-wide strategy future issues and strategic foresight, policy, doctrine, decisions, trends, concepts and studies.
 </li>
 <li>
 Coordinate in developing and packaging of POTUS and Secretary of Defense level requests for authority and operational concepts specific to Special Operations and non-conventional means to achieve strategic objectives.
 </li>
 <li>
 Provide senior staff advice and recommendations regarding the establishment, management and execution - level analysis for risk management in support of National Defense strategic priorities including, but not limited to:
 </li>
 <ul>
 <li>
 National Mission Force Operations
 </li>
 <li>
 Theater Special Operations Forces
 </li>
 <li>
 Sensitive and Clandestine Operations
 </li>
 <li>
 Personnel Recovery Operations
 </li>
 <li>
 Focal Point Operations
 </li>
 </ul>
 <li>
 Analyze strategies, policies, doctrine, plans, capability gaps and emerging trends to support decision-making related to current Special and Sensitive Activity operations.
 </li>
 <li>
 Analyze specific legal authorities required to execute sensitive operations in support of existing orders and make recommended authority and Rule of Engagement Changes within legal operational restrictions.
 </li>
 <li>
 Coordinate and integrate plans with supporting/supported interagency partners.
 </li>
 <li>
 Review and analyze selected publications to determine congruence with or divergence from existing policy and doctrine.
 </li>
 <li>
 Provide expertise and analytical support within the SAP, STO and ACCM channels as they pertain to the Special Activities Branch in support of Counter Terrorism and Great Power Competition.
 </li>
 <li>
 Provide record message traffic preparation and handling support to Special Activities Branch including FRAGOs, OPORDs, Night Orders and Theater Country Clearances.
 
 </li>
 </ul>
 
 Required Qualifications
 
 
 
 <ul>
 <li>
 Bachelor's degree, Master's degree preferred, or demonstrated capacity to operate at GCC level planning and operations execution.
 </li>
 <li>
 Five (5) years of strategic and operations planning at the Brigade and Division level, specific to SOF and interagency operations under Title 50.
 </li>
 <li>
 Five (5) years' experience at strategic and operational planning, coordination at the GCC level with a focus on sensitive and special operations, enabling SOF operations.
 </li>
 <li>
 Expertise in coordination and planning of Special Activity Operations, to include capabilities, Tactics Techniques and Procedures (TTP), authorities, oversight and C4I requirements for all SOF and Title 50 operations.
 </li>
 <li>
 Demonstrate knowledge of the Title 50 support process for a CCMD AOR. Must be able to staff Title 50 support requests with little to no oversight.
 </li>
 <li>
 Expertise in Personnel Recovery Operations, capable of providing support to PR operations and exercises in the CCMD AOR.
 </li>
 <li>
 Experience in Focal Point Operations Center (FPOC) and Operations Control Center (OCC) operations, providing support to sensitive operations to enable CCMD Command decision making.
 </li>
 <li>
 Experience with record message traffic handling, including the Automatic Message Handling System (AMHS) interface.
 </li>
 <li>
 Experience and depth in CCMD operations and the operating environment.
 </li>
 <li>
 Active TS/SCI clearance and the ability to be granted access to SAP programs.
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Excellent computer skills, Video Teleconference capability (VTC) equipment and SharePoint usage.
 </li>
 <li>
 Superior Microsoft Office skills, including Outlook and PowerPoint.
 </li>
 <li>
 Superior oral and written communication skills, including expert ability to communicate effectively with people of all levels, deliver effective oral presentations, prepare assessments, and represent the CCMD in interagency meetings.
 </li>
 <li>
 Superior interpersonal, organizational and management skills and an expert ability to conceptualize and lead complex analytical projects.
 </li>
 </ul>
</div>

Special Activities Planner

Al Mashaan General Trading & General Contracting for Buildings Co.

<div>
 Job Role
 
 
 The Junior HR Executive is responsible for assisting in various HR functions including recruitment, employee onboarding, records management, attendance tracking, and day-to-day administrative tasks. This role serves as a support link between management and staff, ensuring smooth and compliant HR operations.
 
 
 Duties &amp; Responsibilities
 
 
 <ul>
 <li>
 Recruitment Support
 </li>
 <li>
 Post job openings on various platforms and collect applications.
 </li>
 <li>
 Assist in local and overseas hiring; coordinate with candidates and hiring agents (Local &amp; Overseas).
 </li>
 <li>
 Conduct CV screening, telephonic interviews, online testing, and 1st round of face-to-face interviews.
 </li>
 <li>
 Coordinate interview schedules with candidates, Sr. HR Executive, and hiring managers.
 </li>
 <li>
 Collect required documents from agents (PCC, Pre-Medical) and obtain necessary management approvals for visa issuance and airline ticket booking.
 </li>
 <li>
 For local hiring, collect necessary documents directly from candidates.
 </li>
 <li>
 Prepare offer letters and joining documents.
 </li>
 <li>
 Support in onboarding and induction activities.
 </li>
 <li>
 Maintain and analyze recruitment data and generate relevant reports.
 </li>
 <li>
 Employee Records &amp; Documentation
 </li>
 <li>
 Maintain and update employee files (physical and electronic).
 </li>
 <li>
 Record and track expiry of documents such as passports, visas, and insurance.
 </li>
 <li>
 Ensure all HR documents are filed and labeled correctly.
 </li>
 <li>
 HR System Support
 </li>
 <li>
 Update employee information in the HRMS system.
 </li>
 <li>
 Generate standard HR reports (attendance, late/early logins, HR metrics, recruitment data, etc.).
 </li>
 <li>
 Handle data entry and verification during audits or reviews.
 </li>
 <li>
 Attendance &amp; Leave Management
 </li>
 <li>
 Monitor daily attendance records and process leave applications.
 </li>
 <li>
 Follow up with employees or supervisors on attendance irregularities.
 </li>
 <li>
 Assist in creating or verifying monthly attendance reports for payroll processing.
 </li>
 <li>
 Employee Relations
 </li>
 <li>
 Handle basic employee queries regarding HR policies and procedures.
 </li>
 <li>
 Maintain employee engagement records and participation in HR programs.
 </li>
 <li>
 Assist in grievance handling by conducting investigations, preparing grievance reports, and documenting disciplinary actions under guidance.
 </li>
 <li>
 General HR Administration
 </li>
 <li>
 Support Sr. HR Executive &amp; HR Manager in creating and amending forms, policies, and processes.
 </li>
 <li>
 Draft and issue employee letters (salary certificates, sick leave forms, memos, etc.).
 </li>
 <li>
 Circulate/convey HR communications to employees.
 </li>
 <li>
 Support HR events, training sessions, and employee engagement activities.
 </li>
 <li>
 Ensure employees comply with organizational policies and processes.
 </li>
 <li>
 Assist in obtaining and carrying out tasks for sustaining ISO certification of the organization.
 </li>
 </ul>
</div>

Junior HR Executive

Explore 219+ Executive secretary assistant to manager office in Kuwait City this April. Find roles across top companies and apply now to boost your career.