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Emirates Talent Solution

Position: Executive Secretary &ndash; RecruitmentIndustry: Recruitment / HR Services Location: Clifton, Karachi, Pakistan Employment Type: Full-timeCompany OverviewEmirates Talent Solution is a leading recruitment and HR consultancy firm in Karachi, delivering high-quality talent acquisition and workforce management services across multiple industries. We are seeking a proactive and detail-oriented Executive Secretary &ndash; Recruitment to provide administrative, operational, and coordination support to senior management and the recruitment department.The ideal candidate will have 5&ndash;7 years of experience in executive assistance or recruitment coordination, along with exceptional communication, organizational, and time-management skills.Key Responsibilities<ul><li>Provide comprehensive secretarial and administrative support to the CEO and senior recruitment team.</li><li>Schedule and coordinate meetings, interviews, travel arrangements, and client appointments.</li><li>Manage internal and external communication, including emails, calls, and professional correspondence.</li><li>Maintain, organize, and safeguard confidential documents, reports, and recruitment records.</li><li>Assist in preparing proposals, presentations, and client-related recruitment reports.</li><li>Support recruitment activities by coordinating interviews, updating candidate data, and tracking hiring progress.</li><li>Handle office administration tasks to ensure smooth and efficient daily operations.</li><li>Communicate with clients and candidates to ensure timely updates, follow-ups, and professional service delivery.</li><li>Perform any additional administrative tasks assigned by senior management.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Human Resources, or a related field.</li><li>5&ndash;7 years of experience as an Executive Secretary, Recruitment Coordinator, or Administrative Assistant.</li><li>Strong organizational and multitasking skills with attention to accuracy and detail.</li><li>Excellent written and verbal communication skills in English.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint); familiarity with recruitment systems or ATS is a plus.</li><li>Professional attitude with the ability to handle confidential information discretely.</li><li>Ability to work under pressure, prioritize tasks, and meet deadlines effectively.</li></ul>Job Type: Full-timePay: Rs80,000.00 - Rs100,000.00 per monthAbility to commute/relocate:<ul><li>Karachi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>What is your current salary?</li><li>What is your expected salary?</li></ul>Experience:<ul><li>Recruitment Agency: 5 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Work Location: In person

Executive Secretary – Recruitment

anekor

We are urgently hiring for Executive Secretary for one of our client from Real Estate Industry.Responsibilities:<ul><li>Organize and maintain legal agreements, property documentation, and ensure proper record archiving.</li><li>Manage calendars, schedule meetings, and coordinate communication between department.</li><li>Prepare, review, and format property documents, sales reports, and client presentations.</li><li>Serve as the primary contact for clients, providing prompt and professional responses to inquiries.</li><li>Maintain accurate and updated records of clients, contacts, and correspondence.</li></ul>Requirements:<ul><li>Education: Graduation/Masters</li><li>Minimum 5 years of proven experience in the real estate industry as an Executive Secretary.</li><li>Excellent communication and presentation skills.</li></ul>Salary: 100kJob Type: Full-timePay: Up to Rs100,000.00 per monthWork Location: In person

Executive Secretary (Real Estate)

RBS Associates Pvt. Ltd.

Position: Personal Secretary to CEOLocation: KarachiJob Type: Full-TimeIndustry: Property Valuation Services&#11088; About UsRBS Associates Pvt. Ltd. is a leading valuation company providing certified and legally recognized property valuation services across Pakistan. We work with Commercial Banks, Courts, Real Estate Developers, Corporates, and Industries. We are looking for a confident and professional Personal Secretary to the CEO to manage executive tasks and ensure smooth coordination across the organization.&#11088; Job Responsibilities: Executive Assistance<ul><li>Manage the CEO&rsquo;s daily schedule, meetings, and appointments</li><li>Screen and respond to emails, calls, and inquiries</li><li>Arrange travel itineraries, bookings, and official visits</li><li>Maintain confidentiality of sensitive and company-related information</li></ul>Administrative Tasks<ul><li>Prepare letters, reports, presentations, and official documents</li><li>Maintain filing systems (digital &amp; physical)</li><li>Monitor follow-ups on tasks assigned by the CEO to departments</li><li>Handle documentation related to property valuation reports, banking files, and court matters</li></ul>Communication &amp; Coordination<ul><li>Coordinate with internal teams, clients, banks, and court representatives</li><li>Handle professional communication on behalf of the CEO</li><li>Assist in client meetings, document reviews, and project updates</li><li>Ensure timely delivery of tasks and smooth workflow</li></ul>Office &amp; Project Support<ul><li>Manage office correspondence, courier, and recordkeeping</li><li>Assist in preparing proposals, quotations, and company forms</li><li>Support the CEO in business development and client management activities</li></ul>&#11088; Required Skills &amp; Qualifications<ul><li>Bachelor&rsquo;s Degree (Business Administration / Management preferred)</li><li>Minimum 1&ndash;3 years of experience as a Personal Secretary / Executive Assistant</li><li>Excellent communication skills (spoken &amp; written English + Urdu)</li><li>Strong computer skills (MS Word, Excel, PowerPoint, Email Management)</li><li>Professional behavior, strong ethics, and confidentiality</li><li>Ability to multitask and work under pressure</li><li>Strong organizational and time-management skills</li><li>Experience in a corporate environment is a plus</li><li>Knowledge of the property/real estate industries is an advantage (optional)</li></ul>&#11088; What We Offer<ul><li>Competitive salary package</li><li>Professional working environment</li><li>Opportunities for growth and learning</li><li>Direct exposure to executive-level operations</li><li>Long-term career potential</li></ul>Job Type: Full-timeWork Location: In person

PERSONAL SECRETARY TO CEO

Telec Group of Companies

Executive Support:Provide high-level administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.Prepare and organize materials for executive meetings, ensuring all necessary documents are available and distributed in a timely manner.Communication Management:Serve as the primary point of contact for internal and external stakeholders in matters related to the executive office.Draft and proofread correspondence, reports, and presentations on behalf of executives.Document Management:Maintain and organize electronic and physical files, ensuring easy retrieval of information.Assist in the preparation and distribution of reports, presentations, and other documentation as needed.Meeting Coordination:Coordinate and schedule executive meetings, including arranging logistics, preparing agendas, and taking meeting minutes.Ensure follow-up on action items and deadlines resulting from executive meetings.Confidentiality and Discretion:Handle sensitive and confidential information with the utmost discretion and professionalism.Maintain a high level of confidentiality in all executive matters.Office Administration:Oversee general office operations to ensure efficiency and functionality.Order and maintain office supplies and equipment.Task Prioritization:Prioritize and manage multiple tasks simultaneously, ensuring that deadlines are met and objectives are achieved.Qualifications:10+ years of experience as an Executive Secretary or similar role.Bachelor's degree in Business Administration, Secretarial Studies, or a related field.Strong organizational and multitasking skills.Exceptional communication and interpersonal abilities.Proficiency in office software (e.g., Microsoft Office Suite).High level of confidentiality and discretion.Detail-oriented and capable of maintaining accuracy under pressure.Excellent time management and prioritization skills.Job Type: Full-timeWork Location: In person

Executive Assistant to COO

Ocean Management Services (Pvt) Ltd

We are looking for a competent and organized Executive Secretary to assist management in handling day-to-day administrative and office operations, including correspondence, documentation, and coordination with banks and vendors.Key Responsibilities:<ul><li>Manage daily office operations and administrative tasks efficiently.</li><li>Handle banking-related work such as deposits, payments, document submission, and coordination with bank representatives.</li><li>Draft and manage official letters, memos, and reports.</li><li>Maintain organized records, files, and correspondence.</li><li>Assist management with scheduling, meetings, and follow-ups.</li><li>Liaise with internal departments and external parties when required.</li><li>Support management in procurement and office maintenance activities.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree (preferably in Business Administration or Commerce).</li><li>2&ndash;4 years of relevant experience in administration, secretarial, or office management roles.</li><li>Familiarity with bank-related procedures and documentation.</li><li>Proficient in MS Office (Word, Excel, Outlook).</li><li>Strong communication, coordination, and time management skills.</li><li>Professional, responsible, and discreet in handling confidential matters.</li></ul>Job Type: Full-timePay: Rs60,000.00 - Rs80,000.00 per monthWork Location: In person

Executive Secretary

Antal

One of our clients in the HR services and recruitment industry is seeking to hire a Freelance Recruiter &ndash; Executive Search.Industry: HR &amp; Recruitment Services Location: Remote (Saudi Arabia Preferred) Engagement: Freelance / Commission-Based Company: Arbete Careers (on behalf of our client)About the RoleOne of our clients in the HR and recruitment services industry is seeking to hire an experienced Freelance Recruiter &ndash; Executive Search to support senior-level hiring across multiple sectors. The ideal candidate is a self-driven recruiter with strong sourcing skills, excellent communication, and the ability to manage executive-level mandates independently.Key Responsibilities<ul><li>Manage end-to-end recruitment for executive, managerial, and specialist roles</li><li>Source and screen candidates using LinkedIn, job portals, internal databases, and industry networks</li><li>Conduct competency-based interviews and present qualified shortlists</li><li>Coordinate interviews and manage communication between candidates and hiring teams</li><li>Build and maintain talent pipelines for ongoing and future search assignments</li><li>Provide regular progress updates and maintain professionalism throughout the hiring cycle</li></ul>Requirements<ul><li>2&ndash;5 years of recruitment experience (Executive Search or senior hiring preferred)</li><li>Strong sourcing and headhunting capability</li><li>Familiarity with HR, corporate, and multi-industry hiring</li><li>Excellent communication and stakeholder management skills</li><li>Ability to work remotely with minimal supervision</li><li>Immediate availability preferred</li></ul>What&rsquo;s Offered<ul><li>Attractive commission-based earning opportunity</li><li>Work from anywhere, flexible schedule</li><li>Continuous executive-level hiring projects</li><li>Long-term collaboration with a reputable HR agency</li></ul>Job Type: Full-timePay: Up to Rs40,000.00 per month

Freelance Recruiter – Executive Search

STAR HR Services Group

We&rsquo;re Hiring .................<ul><li>Title : Company Secretary (Corporate Affairs)</li><li>Gender: Female Only</li><li>Experienced: 3-5 years in a Financial Organization or Bank</li><li>Client: A_ Leading Islamic Modaraba Firm_</li></ul>With Relevant experience in a <ul><li>Governance or Compliance office within a bank, financial institution, or large corporate.</li><li>Corporate Governance and Compliance</li><li>Board and Committee Support</li><li>Statutory Records and Filings</li><li>Shareholder Relations</li><li>Legal and Contractual Advisory</li><li>Liaison and Communication</li></ul>Are you detail-oriented, organized, and passionate about corporate governance and compliance? Our client, a leading financial institution, is looking for a Company Secretary to join their team in Karachi.URGENT Requirement <ul><li>Job Title: Company Secretary</li><li>Location: Karachi</li><li>Industry: Financial, Islamic finance principles</li><li>Type: ON-SITE, Full Time</li><li>Timings: 9:00 AM &ndash; 6:00 PM (Monday to Friday)</li><li>Salary: 150K to 200K</li></ul>Key Responsibilities<ul><li>Ensure compliance with SECP and SBP regulations, circulars, and directives.</li><li>Prepare and file statutory returns, forms, and reports with relevant authorities.</li><li>Act as a key liaison with regulators and external stakeholders.</li><li>Coordinate with internal departments for compliance and reporting requirements.</li><li>Manage end-to-end preparation of Board and Committee meeting packs.</li><li>Draft, review, and finalize resolutions, minutes, and correspondence.</li><li>Maintain statutory registers, company records, and confidential documents.</li><li>Support audit processes and ensure documentation accuracy.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Law, Commerce, Business Administration.</li><li>Master&rsquo;s degree or relevant professional certification will be a plus.</li><li>2&ndash;3 years of relevant experience in a Company Secretary&rsquo;s office within a bank, financial institution, or large corporate.</li><li>Strong understanding of regulatory compliance, governance, and documentation.</li><li>Excellent written and verbal communication skills.</li></ul>Position Details<ul><li>Benefits: 3 Festive Bonuses,</li><li>Health &amp; Life Insurance,</li><li>Leave Encashment,</li><li>Provident Fund, and Gratuity</li><li>Probation: 6 Months</li></ul>If you have the expertise and professionalism to handle corporate compliance and board coordination with precision, we&rsquo;d like to hear from you.Apply now &hellip;Only shortlisted candidates will be contacted.Job Type: Full-timePay: Rs150,000.00 - Rs200,000.00 per monthApplication Question(s):<ul><li>Bachelor&rsquo;s degree in Law... Yes / No ?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Company Secretary within a BANK, Financial Institution: 2 years (Required)</li><li>Governance / Corporate Affairs: 2 years (Preferred)</li><li>SECP and SBP regulations: 2 years (Required)</li></ul>Work Location: In person

Corporate Affairs Company Secretary (Female Only)

Explore 627+ Executive secretary recruitment in Karachi this December. Find roles across top companies and apply now to boost your career.