hr executive

admin executive

executive assistant

executive - hr operations Jobs in Karachi

executive - hr operations

executive secretary

executive secretary recruitment

Emirates Talent Solution

Position: Executive Secretary &ndash; RecruitmentIndustry: Recruitment / HR Services Location: Clifton, Karachi, Pakistan Employment Type: Full-timeCompany OverviewEmirates Talent Solution is a leading recruitment and HR consultancy firm based in Karachi, providing top-tier talent acquisition and workforce management solutions across various industries. We are currently seeking a proactive and well-organized Executive Secretary &ndash; Recruitment to provide administrative and operational support to the senior management and recruitment teams.The ideal candidate will have 3&ndash;5 years of relevant experience in executive assistance or recruitment coordination, with excellent organizational, communication, and multitasking skills.Key Responsibilities<ul><li>Provide comprehensive secretarial and administrative support to the CEO and senior recruitment team.</li><li>Coordinate meetings, interviews, travel schedules, and client appointments efficiently.</li><li>Manage internal and external communication, including emails, phone calls, and correspondence.</li><li>Maintain and organize confidential records, reports, and recruitment documentation.</li><li>Assist in preparing proposals, presentations, and reports related to recruitment and client projects.</li><li>Support recruitment activities by coordinating interviews, maintaining candidate databases, and tracking hiring progress.</li><li>Handle office management tasks, ensuring smooth day-to-day operations.</li><li>Liaise with clients and candidates to ensure timely follow-ups and excellent service delivery.</li><li>Perform other administrative duties as assigned by senior management.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Human Resources, or a related field.</li><li>3&ndash;5 years of experience as an Executive Secretary, Recruitment Coordinator, or Administrative Assistant.</li><li>Strong organizational and multitasking abilities with keen attention to detail.</li><li>Excellent verbal and written communication skills in English.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint) and familiarity with recruitment platforms or ATS (preferred).</li><li>Professional demeanor, discretion, and ability to handle confidential information.</li><li>Ability to work under pressure and manage multiple priorities effectively.</li></ul>Job Type: Full-timePay: Rs80,000.00 - Rs100,000.00 per monthAbility to commute/relocate:<ul><li>Karachi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>What is your current salary?</li><li>What is your expected salary?</li></ul>Experience:<ul><li>recruitment agency: 3 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Work Location: In person

Executive Secretary – Recruitment

anekor

Job description:We are urgently hiring for Executive Secretary for one of our client from Real Estate Industry.Responsibilities:<ul><li>Organize and maintain legal agreements, property documentation, and ensure proper record archiving.</li><li>Manage calendars, schedule meetings, and coordinate communication between department.</li><li>Prepare, review, and format property documents, sales reports, and client presentations.</li><li>Serve as the primary contact for clients, providing prompt and professional responses to inquiries.</li><li>Maintain accurate and updated records of clients, contacts, and correspondence.</li></ul>Requirements:<ul><li>Education: Graduation/Masters</li><li>Minimum 5 years of proven experience in the real estate industry as an Executive Secretary.</li><li>Excellent communication and presentation skills.</li></ul>Salary: 100kJob Type: Full-timePay: Up to Rs100,000.00 per monthWork Location: In person

Executive Secretary

Ocean Management Services (Pvt) Ltd

We are looking for a competent and organized Executive Secretary to assist management in handling day-to-day administrative and office operations, including correspondence, documentation, and coordination with banks and vendors.Key Responsibilities:<ul><li>Manage daily office operations and administrative tasks efficiently.</li><li>Handle banking-related work such as deposits, payments, document submission, and coordination with bank representatives.</li><li>Draft and manage official letters, memos, and reports.</li><li>Maintain organized records, files, and correspondence.</li><li>Assist management with scheduling, meetings, and follow-ups.</li><li>Liaise with internal departments and external parties when required.</li><li>Support management in procurement and office maintenance activities.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree (preferably in Business Administration or Commerce).</li><li>2&ndash;4 years of relevant experience in administration, secretarial, or office management roles.</li><li>Familiarity with bank-related procedures and documentation.</li><li>Proficient in MS Office (Word, Excel, Outlook).</li><li>Strong communication, coordination, and time management skills.</li><li>Professional, responsible, and discreet in handling confidential matters.</li></ul>Job Type: Full-timePay: Rs60,000.00 - Rs80,000.00 per monthWork Location: In person

HR First Pvt Ltd

Responsibilities:<ul><li>Provide comprehensive administrative and secretarial support to the Chief Commercial Officer.</li><li>Manage the CCO&rsquo;s calendar, schedule meetings, and coordinate appointments and travel plans.</li><li>Prepare and organize correspondence, reports, presentations, and other business documents.</li><li>Maintain confidentiality of sensitive business and personal information at all times.</li><li>Serve as the primary point of contact between the CCO and internal/external stakeholders.</li><li>Track and follow up on key commercial projects, ensuring timely completion of deliverables.</li><li>Organize and prepare materials for commercial meetings, reviews, and presentations.</li><li>Handle expense reports, reimbursements, and related documentation accurately and on time.</li><li>Maintain a proper filing system (both physical and digital) for easy access to important information.</li><li>Assist in communication flow by drafting emails, memos, and other correspondence as needed.</li><li>Support coordination between sales, marketing, and operations teams for commercial initiatives.</li><li>Handle ad-hoc administrative and coordination tasks assigned by the CCO.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree (preferably in Business Administration, Commerce, or a related field).</li><li>3&ndash;5 years of experience as an Executive Secretary, Executive Assistant, or similar role &mdash; ideally supporting a senior commercial or business leader.</li><li>Strong organizational and multitasking skills with attention to detail.</li><li>Excellent written and verbal communication skills.</li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Professional demeanor and ability to interact with senior stakeholders.</li><li>High level of discretion and integrity when handling confidential information.</li><li>Ability to work independently, prioritize tasks, and meet tight deadlines.</li><li>Strong coordination and follow-up skills across departments.</li></ul>Job Type: Full-timeWork Location: In person

Executive Secretary to the CCO

Carpe Diem Team

<div>
 
 
 About Carpe Diem
 
 
 
 Carpe Diem is a pioneering IT &amp; Software Development firm serving 400+ clients across the USA with a robust team of 600+ professionals.
 
 
 Specializing in a broad spectrum of technological and creative solutions, we empower our clients with innovative approaches in marketing automations, media buying, and custom software development.
 
 
 Our culture champions continuous learning and professional growth, fostering a dynamic and collaborative work environment.
 
 
 
 
 
 Position Overview
 
 
 We are looking for a dedicated and proactive Personal Assistant to join our team. The ideal candidate will have experience as a personal assistant, office management skills, and be capable of handling outdoor tasks, including bike riding for official work. This role also involves performing secretary duties to support the Executives.
 
 
 
 
 
 Skills and Experience
 
 <ul>
 <li>
 Manage and maintain the executive&rsquo;s calendar, appointments, and daily schedule.
 </li>
 <li>
 Coordinate meetings, prepare agendas, and take detailed minutes when required.
 </li>
 <li>
 Handle confidential correspondence, emails, and communications on behalf of the executive.
 </li>
 <li>
 Assist in making travel arrangements, including flights, accommodations, and itineraries.
 </li>
 <li>
 Organize and maintain files, records, and important documents in both digital and physical formats.
 </li>
 <li>
 Liaise with internal teams and external partners/vendors on behalf of the executive.
 </li>
 <li>
 Perform personal tasks for the executive including errands, reservations, and event planning.
 </li>
 <li>
 Monitor deadlines and support task prioritization for the executive.
 </li>
 <li>
 Provide administrative support in preparing presentations, reports, and communications.
 </li>
 <li>
 Anticipate the executive&rsquo;s needs and proactively offer solutions to improve workflow.
 </li>
 </ul>
 
 
 
 
 Qualifications
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, or equivalent experience.
 </li>
 <li>
 2&ndash;3 years of experience as a Personal Assistant, Executive Assistant, or related role.
 </li>
 <li>
 Strong written and verbal communication skills in English.
 </li>
 <li>
 Exceptional organizational and time-management skills.
 </li>
 <li>
 Proficiency in MS Office and productivity tools (e.g., Google Workspace, Calendly, Slack, Zoom).
 </li>
 <li>
 Ability to handle confidential information with discretion.
 </li>
 <li>
 Flexible, proactive, and capable of multitasking under pressure.
 </li>
 <li>
 Professional demeanor with strong interpersonal skills.
 </li>
 <li>
 Must be willing to work beyond regular office hours as required.
 </li>
 <li>
 Experience in coordination, travel planning, and multitasking across teams.
 </li>
 </ul>
 
 
 
 
 Additional Information
 
 
 
 Job Type:
 
 &nbsp;Full-time
 
 
 
 Shift Timings:
 
 &nbsp;11:00 AM to 08:00 PM
 
 
 
 Salary :
 
 &nbsp;Market Competitive + Short Term &amp; Long Term Benefits
 
</div>

Personal Assistant

Jobs Club

ABOUT US: Jobs Club is a trusted HR and Talent Acquisition partner, serving both local and multinational companies committed to finding, developing, and retaining top talent, while providing organizations tailored solutions to meet their unique talent requirements.JOB SUMMARY: We are hiring for a rapidly expanding recruitment and executive search firm, seeking a dynamic Assistant Manager &ndash; Recruitment to support end-to-end hiring activities for local and international internal companies and clients across diverse industries.The role is based in Karachi and requires strong expertise in talent sourcing, candidate engagement, and recruitment delivery. The successful candidate will manage client and internal hiring requirements, oversee the recruitment lifecycle, and ensure high-quality candidate experience while meeting tight deadlines. This role is ideal for an ambitious recruitment professional who can balance operational excellence with strategic talent acquisition, ensuring measurable impact for clients.KEY RESPONSIBILITIES:<ul><li>Manage the end-to-end recruitment cycle including sourcing, screening, interviewing, and shortlisting candidates.</li><li>Partner with clients to understand hiring needs, role requirements, and recruitment timelines.</li><li>Develop and implement effective sourcing strategies through job boards, LinkedIn, headhunting, networking, and referrals.</li><li>Conduct competency-based interviews and assessments to ensure the right cultural and technical fit.</li><li>Prepare and present Telephonic Interview Forms, candidate scorecards, and recruitment reports for client and internal decision-making.</li><li>Coordinate and schedule interviews between candidates and hiring managers, ensuring smooth communication.</li><li>Build and maintain talent pipelines for key positions across multiple industries.</li><li>Support employer branding initiatives by developing attractive job postings and representing the firm professionally.</li><li>Ensure timely submission of CVs, candidate profiles, and required documentation to clients.</li><li>Track and report recruitment KPIs (time-to-hire, cost-per-hire, client satisfaction) to management.</li><li>Mentor and support junior recruiters in sourcing and candidate management activities.</li></ul>JOB REQUIREMENTS:Qualification: Bachelor&rsquo;s or Master&rsquo;s degree in Human Resources, Business Administration, or related field. HR/Recruitment certifications (CIPD, SHRM, LinkedIn Recruiter Certification) preferred.Experience:<ul><li>Minimum 5* to 7 years* of progressive experience in recruitment or executive search, with at least 2 years in a Supervisory/Assistant manager role.</li><li>Proven experience in managing mid to senior-level hiring across multiple industries.</li><li>Exposure to client management, candidate engagement, and recruitment delivery.</li></ul>Technical Proficiency:<ul><li>Strong command of LinkedIn Recruiter, job boards, ATS/CRM systems.</li><li>Skilled in Excel, PowerPoint, and recruitment analytics reporting.</li><li>Familiarity with psychometric or technical assessments preferred.</li></ul>Soft Skills:<ul><li>Strong communication, stakeholder management, and negotiation skills.</li><li>High attention to detail with strong organizational and multitasking abilities.</li><li>Ability to perform under pressure in a fast-paced recruitment environment.</li><li>Team player with leadership potential.</li><li>Professional integrity with a focus on accuracy and compliance.</li></ul>Job Type: Full-timePay: Up to Rs100,000.00 per monthApplication Question(s):<ul><li>Are you fluent in English?</li><li>How many years of end-to-end recruitment experience do you have?</li><li>What industries and role levels have you recruited for (entry, mid, senior, executive)?</li><li>Which sourcing platforms and ATS/CRM tools have you used effectively?</li><li>Are you experienced in preparing candidate scorecards, Telephonic Interviews forms, and structured interview reports?</li></ul>Work Location: In person

Assistant Manager Recruitment

Quentis Pvt Ltd

Job Title: HR ExecutiveLocation: Caesar&rsquo;s Tower, Shahrah-e-Faisal, Karachi Shift Timings: 03:00 PM &ndash; 12:00 AM (Monday to Friday) Employment Type: Full-TimeJob Description: We are hiring an HR Executive to support our HR department in managing recruitment, employee relations, and HR operations. The ideal candidate should be organized, proactive, and passionate about people management.Key Responsibilities:<ul><li>Assist in the recruitment and selection process</li><li>Maintain and update employee records</li><li>Manage onboarding, attendance, and leave records</li><li>Support employee engagement initiatives</li><li>Coordinate HR documentation and policies</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in HR, Business Administration, or a related field</li><li>1&ndash;2 years of HR experience (fresh graduates with internships may apply)</li><li>Good communication and interpersonal skills</li><li>Proficiency in MS Office and HR tools</li></ul>Benefits:<ul><li>Collaborative work environment</li><li>Professional growth opportunities</li><li>Paid time off and company benefits</li></ul>Job Type: Full-timePay: Rs1.00 - Rs60.00 per monthApplication Question(s):<ul><li>How many years of HR experience do you have?</li><li>Have you handled recruitment or onboarding processes before?</li><li>Are you comfortable working the 01:00 PM &ndash; 10:00 PM shift (Monday to Friday)?</li><li>What is your current monthly salary (in PKR)?</li><li>What is your expected monthly salary (in PKR)?</li><li>How soon can you join if selected?</li></ul>Work Location: In person

HR Executive

Explore 589+ Executive secretary recruitment in Karachi this November. Find roles across top companies and apply now to boost your career.

589 executive secretary recruitment jobs IN Karachi

Executive Secretary – Recruitment

Executive Secretary

Executive Secretary

Executive Secretary to the CCO

Personal Assistant

Assistant Manager Recruitment

HR Executive