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Kadernani Commercial Brokers

Job Title: Executive AssistantCompany: Kadernani ConsultantsLocation: Dubai, United Arab EmiratesJob Type: Full-timeJob DescriptionWe are seeking a highly organized and resourceful Executive Assistant with a legal background to provide comprehensive support to senior management. The ideal candidate will assist in managing daily administrative operations, drafting and reviewing legal and business documents and ensuring all activities comply with company policies and UAE regulations.Key Responsibilities<ul><li>Provide executive-level administrative support to the Managing Director and senior executives.</li><li>Draft, review, and proofread contracts, agreements and other legal correspondence.</li><li>Maintain and organize confidential legal and corporate documents.</li><li>Schedule and coordinate meetings, appointments and travel arrangements.</li><li>Record minutes of meetings and follow up on action items.</li><li>Liaise with legal counsel, government authorities and external partners as required.</li><li>Conduct basic legal research and prepare summaries or reports as directed.</li><li>Manage the Managing Director&rsquo;s calendar and handle communication on their behalf with professionalism and discretion.</li><li>Prepare executive-level presentations, reports and internal memoranda.</li><li>Ensure compliance with company policies, procedures and applicable laws.</li><li>Coordinate with different departments to ensure smooth workflow and timely task completion.</li><li>Handle all confidential information with integrity and always maintain strict confidentiality.</li></ul>Requirements<ul><li>Available to join immediately.</li><li>Bachelor&rsquo;s degree in law, Legal Studies, or a related field (mandatory).</li><li>Minimum 3 years of experience in the UAE as an Executive Assistant, Legal Assistant, or in a similar role.</li><li>Experience in a legal firm is preferred.</li><li>Excellent written and verbal communication skills in English.</li><li>Strong understanding of UAE legal documentation and procedures.</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Exceptional organizational, multitasking, and time-management skills.</li><li>Professional demeanour, discretion and attention to detail.</li></ul>Job Type: Full-time

Executive Assistant

Charterhouse Middle East

<div>
 
 Competitive Salary
 
 
 
 
 
 Charterhouse is working in exclusive partnership with a boutique consulting firm that supports a select group of high-profile clients across investment, enterprise, brand, and non-profit sectors. Our client is looking to hire a highly organised and proactive Executive Assistant to join their dynamic team based in the UAE.
 
 
 
 
 
 The Executive Assistant will provide high-level executive support to senior managers across international offices and working in a fast paced dynamic environment. The role ensures the smooth and professional operation of daily activities, through effective management of complex calendars, coordinating meetings and oversight of all travel related arrangements. Acting as a key liaison, the executive assistant engages with high-profile clients and stakeholders.
 
 
 Key responsibilities include scheduling meetings, managing correspondence, preparing internal and external documents, and supporting with event coordination. The role requires handling sensitive information with utmost discretion and effectively prioritising set tasks. Maintaining a high level of professionalism in a collegial environment is essential.
 
 
 The role involves working across different time zones and therefore requires a high level of flexibility, as well as the ability and willingness to travel for business when necessary. Exceptional written and spoken English skills are a prerequisite, along with natural ability to build strong relationships with colleagues and clients at all levels.
 
 
 
 
 
 To be considered for this role, the successful candidate must have proven experience as an Executive Assistant, ideally supporting senior executives within a fast-paced, client-facing environment. A Bachelor&rsquo;s degree is required, along with advanced proficiency in Microsoft Office and familiarity with CRM systems.
 
 
 
 
 
 A high level of competence in managing complex travel logistics, coordinating meetings across multiple time zones, and handling expense reporting with accuracy and efficiency is essential as these are core responsibilities of the role and critical to supporting the leadership team effectively. The ideal candidate will be detail-oriented, proactive, and thrive in a dynamic, high-performance environment.
 
</div>

Executive Assistant – Boutique Consulting Firm

The Role
 Role Overview The Executive Assistant provides one-to-one executive, strategic, and administrative support to the Founder and CEO of VCA. This role requires exceptional organizational skills, emotional intelligence, and the ability to manage high-level communication and coordination across global cultural and brand partnerships. The EA acts as a key liaison between the CEO and internal teams, clients, and external stakeholders, ensuring seamless alignment, prioritization, and execution across all initiatives. Core Responsibilities Executive Support • Serve as the first point of contact for the CEO, handling all correspondence and phone calls with professionalism and discretion. • Prepare working files, briefing materials, and documentation required by the CEO. • Manage and maintain various databases, including contact lists, calendars, and key dates (e.g., birthdays, anniversaries). • Proactively manage the CEO’s calendar, prioritizing and organizing internal and external meetings, and ensuring timely preparation of all necessary briefing materials. • Liaise with internal team members to coordinate business matters, communicate instructions from the CEO, and monitor execution and follow-up. Communication & Meetings • Act as CEO’s first point of contact, filtering correspondence and managing daily communications with discretion and professionalism. • Draft, review, and edit high-level correspondence, presentations, and briefing notes. • Prepare agendas, talking points, and briefing materials for all key meetings and events. Travel & Logistics • Arrange all aspects of international travel, including flights, transfers, hotel accommodations, and visa support. • Liaise directly with global partners and suppliers to ensure smooth arrangements for all business trips. Personal Support • Assist in coordinating personal and family matters on behalf of the CEO. • Oversee property-related tasks and ensure smooth management of personal logistics. Project & Partner Coordination • Track project milestones and deliverables related to CEO’s scope and ensure timely execution. • Manage relationships and communications with high-level vendors, VIP contacts, and brand partners. • Oversee bookings, invitations, and external coordination for events and projects directly involving the CEO. Administrative & Organizational Tasks • Maintain efficient filing systems (digital and physical), ensuring easy retrieval of documents and emails. • Provide comprehensive personal assistant support, handling a wide range of administrative responsibilities. • Work effectively in a multitasking environment, managing competing priorities with accuracy and efficiency. Culture & Engagement • Support a positive and collaborative office culture. • Coordinate internal communications, key moments, and team engagement initiatives.
 
Requirements
 Skills & Attributes • High emotional intelligence and adaptability. • Excellent written and verbal communication in English; Arabic proficiency is a strong plus. • Outstanding attention to detail and ability to manage competing priorities. • Strategic thinker with proactive problem-solving skills. • Grace under pressure and strong interpersonal awareness. • Ability to maintain confidentiality and discretion at all times. • Strong organizational skills with the ability to multitask and coordinate across global teams. Experience Required • Minimum 5 years’ experience as a senior Executive Assistant or Chief of Staff, preferably within luxury, art, cultural, or creative industries. • Proven experience supporting C-level executives in dynamic, fast-paced environments. • Experience managing international travel, complex schedules, and high-level stakeholder communications. • Demonstrated ability to coordinate multi-disciplinary projects and manage sensitive personal and professional matters. Overall Goal To enable the CEO to operate strategically and efficiently across all global partnerships, ensuring that her time, focus, and communications are fully optimized, while maintaining seamless operational and administrative support for both professional and personal matters.
 
About the company
 VCA is a global events agency committed to creating positive cultural impact. Our mission is to promote culture and to support talents via collaborations and partnerships between brands, cultural institutions and independent creative initiatives. VCA works with an international team of multidisciplinary professionals across offices in London and Dubai. Together, we unite creativity, inspiration and partnership to bring ideas to life.

Executive Assistant to Chief Executive Officer

Seddiqi Holding

<div>
 
 Seddiqi Holding is a Family-owned and managed company with a unique, diversified portfolio of businesses and brands across numerous sectors. The business includes Ahmed Seddiqi, Seddiqi Properties, Swiss Watch Services and Mizzen.
 
 
 
 
 
 We are looking to hire an Executive Assistant who will strategically supports the Senior Director -Talent and Culture by ensuring seamless operations, effective communication, and project execution. It enhances organizational efficiency through proactive administrative management and liaison with stakeholders. The role drives operational success by prioritizing tasks, managing schedules, and delivering high-quality support.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 Executive Support
 
 
 
 <ul>
 <li>
 Manages the Executive&rsquo;s complex calendar, ensuring all appointments, meetings, and engagements are scheduled, prioritized, and optimized
 </li>
 <li>
 Act as the primary point of contact, handling confidential correspondence and communications with internal/external stakeholders.
 </li>
 <li>
 Organize meetings, prepare agendas, compile documents, and ensure accurate follow-up and documentation.
 </li>
 <li>
 Attend meetings, record meeting minutes, including decisions made and action items. Maintain accurate records of the meetings, if needed.
 </li>
 <li>
 Arrange detailed travel itineraries, prepare visa documentation, expense reports, travel budget, and hospitality arrangements (e.g., restaurant reservations)
 </li>
 <li>
 Assist and Coordinate agendas for senior management team meetings, department meetings, off-sites, and staff meetings, if necessary.
 </li>
 <li>
 Keep the Executive well informed of upcoming responsibilities, deadlines and follow-ups.
 </li>
 <li>
 Receive and interact with visitors, ensuring professional hospitality.
 </li>
 </ul>
 
 
 
 
 
 
 Office and Project Management
 
 
 
 <ul>
 <li>
 Track and follow up on projects and deliverables assigned to functional teams and departments on behalf of Senior Director
 </li>
 <li>
 Maintain systems to monitor key initiatives, deadlines, and reports, ensuring timely updates and execution
 </li>
 <li>
 Act as a liaison between the Senior Director&rsquo;s office and other departments/ business units to drive operational efficiency.
 </li>
 <li>
 Support / carries out special projects as assigned by the Senior Director, if required.
 </li>
 </ul>
 
 
 
 
 
 
 Documentation and Communication
 
 
 
 <ul>
 <li>
 Draft, review, and proofread high-quality correspondence, presentations, reports, for the Senior Director
 </li>
 <li>
 Maintain organized digital and physical filing systems for accurate documentation.
 </li>
 <li>
 Screen and prioritize calls, emails, and correspondence, escalating critical matters to the executive&rsquo;s attention, and ensures timely follow up.
 </li>
 <li>
 Ensure smooth communication between Senior Director and internal / external stakeholders.
 </li>
 <li>
 Manages approvals on behalf of the executive using platforms such as SAP Concur, SuccessFactors, Ariba, and others, as needed.
 </li>
 </ul>
 
 
 
 
 
 
 Data and Technology
 
 
 
 <ul>
 <li>
 Analyze functional data to prepare executive summaries or dashboards as required.
 </li>
 <li>
 Utilize tools like Excel to track performance metrics and project progress.
 </li>
 <li>
 Support the implementation and use of digital tools and platforms for departmental efficiency.
 </li>
 </ul>
 
 
 
 
 
 
 Additional Responsibilities
 
 
 
 <ul>
 <li>
 Manage and update contact databases, tracking VIP relations and correspondence.
 </li>
 <li>
 Build and maintain strong relationships with key stakeholders in the organization.
 </li>
 <li>
 Anticipate and prepare information for meetings, appointments, and presentations.
 </li>
 <li>
 Handle matters requiring attention or delegate appropriately in the executive&rsquo;s absence.
 </li>
 </ul>
 
 
 
 
 
 In order to be successful in this role, you should have:
 
 
 <ul>
 <li>
 Bachelor's degree or equivalent.
 </li>
 <li>
 5-8 years job related experience and 3-4 years of experience supporting Senior Leaders/C-Level Executive.
 </li>
 <li>
 Proven experience as an Office Assistant or Manager
 </li>
 <li>
 Functional experience (for eg: HR) is an added advantage.
 </li>
 <li>
 Exceptional communication skills (verbal and written)
 </li>
 <li>
 English - Excellent verbal and written communication.
 </li>
 <li>
 Arabic - Good verbal and written communication is an added advantage.
 </li>
 <li>
 Project management knowledge is an added advantage.
 </li>
 </ul>
 
 
 
 
 If you are ready for your next challenge, apply now!
 
</div>

Accor Group

Job Title Executive Assistant to General Manager Queen Elizabeth II (QE2), Dubai, UAE Job Description Executive Assistant to General Manager Queen Elizabeth II (QE2), Dubai, UAE Role Summary The Queen Elizabeth II floating hotel in Dubai is seeking a highly organized and professional Executive Assistant to provide direct support to the General Manager. This role ensures seamless office operations, effective coordination with stakeholders, and confidential handling of sensitive matters while upholding the highest standards of hospitality. Job Details Country: United Arab Emirates City: Dubai Industry: Hospitality / Travel Function: Administrative / Clerical Gender: Any Candidate Nationality: Any Candidate Preferred Location: Any Job Type: Full-time What You ll Do Provide administrative support to the General Manager, including calendar management, correspondence, and meeting preparation. Draft, edit, and manage reports, presentations, and communications on behalf of the General Manager. Act as liaison between the Executive Office, ownership, corporate offices, and external stakeholders. Coordinate Executive Committee meetings, take minutes, and ensure follow-up on action items. Manage confidential and sensitive information with discretion. Assist in planning and executing VIP visits and special projects. Organize files, records, and documentation in a secure and efficient manner. Support hotel operations when required, ensuring high standards of professionalism and service. Maintain a proactive and organized office environment. Ideal Profile Bachelor s degree in Business Administration, Office Management, or related field preferred. Proven experience as an Executive Assistant or in a senior administrative role. Excellent verbal and written English communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational and time management skills with the ability to multitask effectively. High discretion and professionalism when handling confidential information. Strong problem-solving and decision-making abilities. Detail-oriented, proactive, and adaptable to changing priorities. Comfortable working in a diverse and international environment. Why Join Us Be part of a globally recognized historic hospitality icon. Opportunity to work in a unique luxury setting combining heritage and modern hospitality. Competitive compensation and benefits package. Supportive, multicultural environment with opportunities for professional growth.

Affordable Plus

Job Summary:We are seeking a proactive, well-organized, and detail-oriented Operation Executive Assistant (Female) to support our operations team. The ideal candidate will provide administrative and operational assistance to ensure smooth day-to-day functioning of the department, coordinate with internal teams, and maintain accurate documentation.Key Responsibilities:<ul><li>Provide executive-level administrative support to the Operations Manager and team.</li><li>Coordinate and follow up on operational tasks and project deadlines.</li><li>Handle scheduling, meetings, travel arrangements, and calendar management.</li><li>Prepare reports, presentations, and documents as required.</li><li>Maintain and update operational files and records.</li><li>Liaise with vendors, clients, and internal departments as needed.</li><li>Assist in tracking key performance indicators and operational efficiency.</li><li>Support the HR and procurement functions with documentation and communication.</li><li>Ensure confidentiality of sensitive information at all times.</li></ul>Requirements:<ul><li>Bachelor's degree in Business Administration, Management, or related field.</li><li>Proven experience as an executive assistant or operations coordinator is preferred.</li><li>Excellent communication skills in English (written and verbal).</li><li>Strong organizational and multitasking abilities.</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Ability to work independently with a high degree of professionalism.</li><li>Pleasant personality with a problem-solving attitude.</li><li>Preferably on a transferable visa (for UAE roles, if applicable).</li></ul>Job Types: Full-time, Permanent

Operation Exeutive Assistan (Female)

Finstorm Placement Services

<div>
 
 
 Job Overview:
 
 
 
 We are seeking a highly organized and professional Executive Assistant to provide high-level administrative and operational support to senior management. The ideal candidate is patient, polite, courteous, and able to multitask efficiently.
 
 
 
 
 
 
 Salary: AED 8,000+ standard benefits
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide high-level administrative and operational support to senior management.
 </li>
 <li>
 Prepare and take accurate minutes of meetings.
 </li>
 <li>
 Assist in documentation, reporting, and coordination as required.
 </li>
 <li>
 Manage schedules, itineraries, flight bookings, and visa applications outside the UAE
 </li>
 <li>
 Handle day-to-day office operations, including reports, presentations, and correspondence.
 </li>
 <li>
 Maintain confidentiality of sensitive information.
 </li>
 <li>
 Demonstrate flexibility to work beyond regular office hours when required.
 </li>
 <li>
 Create and manage presentations, reports, and documents using Microsoft Word, Excel, and PowerPoint.
 </li>
 <li>
 Support senior management in ad hoc tasks and projects as needed.
 </li>
 </ul>
 
 
 
 
 
 Candidate Requirements:
 
 
 <ul>
 <li>
 Proven experience as an Executive Assistant or similar role, preferably supporting senior management.
 </li>
 <li>
 Knowledge of construction business operations is an advantage.
 </li>
 <li>
 Strong organizational, administrative, and multitasking skills.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
 </li>
 <li>
 Ability to maintain confidentiality and exercise discretion.
 </li>
 <li>
 Polite, patient, and courteous demeanor.
 </li>
 <li>
 Flexibility to work beyond regular office hours when required.
 </li>
 <li>
 Experience in itinerary planning, flight bookings, and visa applications outside UAE is preferred.
 </li>
 </ul>
 
 
 
 
 Apply: Send your CV to careers@fin-storm.com
 
 
 Due to high volume of applications, only shortlisted candidates will be contacted. Kindly avoid direct messages.
 
 
 
 
 
 #WeAreHiring #HiringNow #PersonalAssistant #ExecutiveAssistant #AssistantJobs #DubaiJobs #UAEJobs #OfficeSupport #LeadershipSupport #CareerOpportunity #PA #EA
 
</div>

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2375 executive staff assistant jobs IN Dubai

Executive Assistant

Executive Assistant – Boutique Consulting Firm

Executive Assistant to Chief Executive Officer

Executive Assistant

Executive Assistant

Operation Exeutive Assistan (Female)

Executive Assistant