administrative assistant

executive assistant

office administrator

office assistant

accounts assistant

executive staff assistant

<div>
 
 
 About the Role
 
 
 
 
 
 
 We are recruiting on behalf of a well-established, multi-billion-dollar global organization with a long-standing Dubai office. The business is seeking a polished, adaptable Executive Assistant to support two senior leaders with distinct working styles and priorities.
 
 
 
 
 
 This is a high-calibre, high-trust position suited to an EA who can move fluidly between a structured, legally-minded principal and a fast-paced, high-energy operations principal reading the room, adapting their approach, and keeping both running smoothly.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 - Provide dedicated Executive Assistant support to two senior leaders, adapting style and approach to each
 
 
 - Manage complex, frequently shifting diaries and scheduling across multiple time zones
 
 
 - Arrange extensive international travel (predominantly across APAC), including flights, accommodation, visas, and detailed itineraries
 
 
 - Coordinate meetings, offsites, and leadership conferences, including logistics and briefing materials
 
 
 - Work closely alongside the Legal function, supporting the Head of Legal &amp; Operations with correspondence, documentation, and case/contract-related coordination as needed
 
 
 - Draft and manage confidential correspondence, reports, and documentation with discretion
 
 
 - Provide a degree of personal/lifestyle support where required (e.g. arranging appointments, meals, day-to-day logistics while travelling)
 
 
 - Act as a key point of contact and gatekeeper between the principals and internal/external stakeholders
 
 
 - Anticipate needs proactively and manage competing priorities calmly under pressure
 
 
 - Support ad hoc projects and cross-functional coordination as required
 
 
 
 
 
 
 Ideal Candidate Profile
 
 
 
 
 
 
 - Proven experience as an Executive Assistant supporting senior leadership (SVP/C-suite level)
 
 
 - Experience supporting more than one principal simultaneously strongly preferred
 
 
 - Background within a law firm, legal, or compliance-focused environment strongly preferred, given the close cross-functional working relationship with the Head of Legal &mdash; candidates from financial services, banking, or other highly regulated corporate environments will also be strongly considered
 
 
 - High emotional intelligence with a genuinely adaptable, "chameleon" personality &mdash; equally comfortable with structure and with fast-paced, high-energy environments
 
 
 - Strong track record managing complex international travel and visa arrangements
 
 
 - Confident, calm, and resourceful under pressure; comfortable pushing back and managing up when needed
 
 
 - Excellent written and verbal communication skills
 
 
 - Willingness and flexibility to travel internationally as required
 
 
 - Polished, professional, and highly discreet &mdash; accustomed to handling confidential information
 
 
 
 
</div>

Executive Assistant

Confidential

<div>
 
 This is a rare and high-impact opportunity to support the
 
 Chairman and senior leadership
 
 at the very centre of the organisation. The role requires impeccable judgment, absolute discretion, and the ability to operate with confidence in a fast-paced, high-performance environment.
 
 
 
 
 
 As
 
 Executive Assistant to the Chairman
 
 , you will act as a trusted strategic partner, managing complex business and personal priorities. You will oversee demanding schedules, sensitive communications, VIP engagements, and coordination across multiple entities&mdash;always staying several steps ahead to ensure seamless execution.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Manage the Chairman&rsquo;s calendar, inbox, meetings, and travel logistics with foresight and precision
 </li>
 <li>
 Prepare, review, and handle executive correspondence, presentations, reports, and confidential documentation
 </li>
 <li>
 Serve as a key liaison between the Chairman, executives, board members, and high-profile external stakeholders
 </li>
 <li>
 Act as a true gatekeeper, triaging communications and protecting executive focus and priorities
 </li>
 <li>
 Attend meetings, capture minutes, track action items, and drive follow-ups to completion
 </li>
 <li>
 Coordinate across departments and business units to support strategic initiatives and leadership alignment
 </li>
 <li>
 Provide support on personal matters including property, private travel, and lifestyle arrangements
 </li>
 <li>
 Anticipate needs, identify risks, and proactively resolve issues before they escalate
 </li>
 <li>
 Build trusted relationships across the organisation to enable smooth information flow and execution
 </li>
 <li>
 Uphold the highest standards of professionalism, confidentiality, and discretion at all times
 </li>
 </ul>
 
 
 
 
 
 Candidate Profile
 
 
 <ul>
 <li>
 Minimum
 
 3 years&rsquo; experience
 
 supporting C-suite executives, founders, or principals (UK and UAE experience preferred)
 </li>
 <li>
 Highly proactive, adaptable, and calm under pressure in dynamic environments
 </li>
 <li>
 Exceptionally polished verbal and written communication skills
 </li>
 <li>
 Strong organisational, planning, and project coordination capabilities
 </li>
 <li>
 Fluent in English; additional languages are an advantage (bilingual or trilingual preferred)
 </li>
 <li>
 Meticulous attention to detail with a solutions-driven mindset
 </li>
 <li>
 High emotional intelligence and sound judgment when handling sensitive matters
 </li>
 <li>
 Flexible with working hours to provide senior-level executive support
 </li>
 </ul>
 
 
</div>

CMR Surgical

<div>About CMR Surgical
At CMR Surgical, we're revolutionising the future of minimal access surgery with Versius, our next-generation surgical robotic system. We're growing fast, and were on a mission to transform how surgery is delivered globally for the benefit of patients, clinicians, and healthcare systems.
Our valuesAmbitious, Humble, People-Focused, and Fair &amp; Responsible define our approach to innovation, partnership, and growth. If you believe in making a meaningful difference in healthcare and want to be part of a purpose-driven company with bold ambitions, now is the time to join us.
CMR is an exciting and evolving company to be joining right now. Our commitment to our goal of building a world-class medical devices company is underpinned by the ground-breaking innovation of our next generation of surgical robots and a diverse team of talented and supportive individuals.
Were breaking new ground which makes working here exciting, it provides autonomy, opportunity and makes the things you do visible. Come and join us and see what youre capable of.
About the Role
This role requires a highly organised person, team player with excellent administration skills, as well as strong communication skills and an excellent attention for detail. The position supports the administration and coordination of our team activities to ensure efficiency and professional engagement with our customers is maintained
Responsibilities<ul><li>
Ensuring a high standard and efficient completion of all administration tasks, taking full ownership</li><li>
Providing administrative support to the team, including diary management, travel and hotel booking/reporting, and coordinating training and other events (e.g. coordinating demonstration events for customers)</li><li>
Providing support in raising purchase orders, monitoring accounts and supplier coordination</li><li>
Liaising with other global CMR functions</li><li>
General office management</li><li>
Other varied tasks as directed by members of management</li><li>
Coordinating sales reporting / dashboards and collate sales intelligence</li><li>
Coordinating contract management, tender tracking and internal documentation handling</li><li>
Being the central contact for customer enquiries</li><li>
Coordinating customer demos and other events</li><li>
Using the CRM and report on sales analytics</li><li>
Raising purchase orders and invoices to support the above events</li><li>
Maintaining internal diaries and schedules</li></ul>
Wed expect you to be willing to turn your hand to anything within the ELT and Assistants remit that helps the team deliver its objectives.
About you
To be successful in this role, youll need to have/be:<ul><li>
Experience working in a similar role, undertaking various executive assistant tasks</li><li>
Reliable, responsible and organised with a close attention for the detail</li><li>
You will need to work to the highest possible standards and have strong people skills</li><li>
Administration experience in an office environment with flexible working style that wont be daunted by a fast-paced working environment, or by a wide variety of daily tasks</li><li>
Good command of MS Office (Word, Excel, PowerPoint, Outlook) and familiar with iOS-based systems</li><li>
High energy, polite, articulate and confident communication skills</li><li>
The ability to interact and support the various corporate functions</li><li>
A genuine desire to help and support team members</li><li>
Maintain confidentiality</li><li>
Located in the UAE</li></ul>
Interested? Wed love to hear from you!
This role requires candidates to have eligibility to work within the UAE. 

 
Strictly no agencies</div>

M I R A L.L.C

<div>
 We are seeking a highly organized, proactive, and professional
 
 Executive Assistant / Office Manager
 
 to support our senior leadership team, including the CEO and CFO. This role requires an individual who can efficiently manage executive schedules, coordinate high-level meetings, oversee administrative operations, and ensure the smooth functioning of the management office.
 
 
 The ideal candidate will have
 
 at least 5 years of experience as an Executive Assistant or Office Manager
 
 , with
 
 previous experience in a real estate development company strongly preferred
 
 . The successful candidate must demonstrate exceptional organizational skills, discretion when handling confidential information, and the ability to work in a fast-paced, high-performance environment.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Provide comprehensive executive support to the CEO and CFO.
 </li>
 <li>
 Manage complex calendars, appointments, and meeting schedules.
 </li>
 <li>
 Coordinate domestic and international travel arrangements, including visas, flights, accommodations, and itineraries.
 </li>
 <li>
 Prepare meeting agendas, presentations, reports, and executive correspondence.
 </li>
 <li>
 Record meeting minutes and follow up on action items to ensure timely completion.
 </li>
 <li>
 Act as the primary point of contact between executives and internal/external stakeholders.
 </li>
 <li>
 Manage confidential documents and sensitive business information with the highest level of discretion.
 </li>
 <li>
 Coordinate board meetings, investor meetings, and executive presentations.
 </li>
 <li>
 Oversee the day-to-day operations of the executive office, ensuring smooth administrative processes.
 </li>
 <li>
 Organize company events, executive meetings, and business functions.
 </li>
 <li>
 Liaise with various departments to ensure projects and executive requests are completed on time.
 </li>
 <li>
 Monitor office supplies, vendor relationships, and administrative budgets where applicable.
 </li>
 <li>
 Assist with special projects and strategic initiatives as assigned by management
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration or a related field is preferred.
 </li>
 <li>
 Minimum 5 years of experience as an Executive Assistant, Personal Assistant, or Office Manager.
 </li>
 <li>
 Previous experience within a real estate development, construction, or property development company is highly preferred.
 </li>
 <li>
 Experience supporting C-level executives (CEO, CFO, Chairman, or Managing Director).
 </li>
 <li>
 Excellent written and verbal communication skills in English.
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 High level of professionalism, confidentiality, and attention to detail.
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
 </li>
 <li>
 Experience preparing reports, presentations, and executive documentation.
 </li>
 <li>
 Ability to prioritize multiple tasks and work under pressure.
 </li>
 <li>
 Strong problem-solving and interpersonal skills.
 </li>
 <li>
 UAE experience will be considered a strong advantage
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Competitive salary package
 </li>
 <li>
 Employment visa
 </li>
 <li>
 Medical insurance
 </li>
 <li>
 Opportunity to work directly with senior leadership
 </li>
 <li>
 Professional and dynamic work environment
 </li>
 <li>
 Career growth within a leading real estate development company
 </li>
 </ul>
</div>

Executive Assistant (CEO/CFO Office)

MIRA Construction

<div>We are seeking a highly organized, proactive, and professional Executive Assistant / Office Manager to support our senior leadership team, including the CEO and CFO. This role requires an individual who can efficiently manage executive schedules, coordinate high-level meetings, oversee administrative operations, and ensure the smooth functioning of the management office.
The ideal candidate will have at least 5 years of experience as an Executive Assistant or Office Manager, with previous experience in a real estate development company strongly preferred. The successful candidate must demonstrate exceptional organizational skills, discretion when handling confidential information, and the ability to work in a fast-paced, high-performance environment.
Key Responsibilities<ul><li>
Provide comprehensive executive support to the CEO and CFO.
</li><li>Manage complex calendars, appointments, and meeting schedules.
</li><li>Coordinate domestic and international travel arrangements, including visas, flights, accommodations, and itineraries.
</li><li>Prepare meeting agendas, presentations, reports, and executive correspondence.
</li><li>Record meeting minutes and follow up on action items to ensure timely completion.
</li><li>Act as the primary point of contact between executives and internal/external stakeholders.
</li><li>Manage confidential documents and sensitive business information with the highest level of discretion.
</li><li>Coordinate board meetings, investor meetings, and executive presentations.
</li><li>Oversee the day-to-day operations of the executive office, ensuring smooth administrative processes.
</li><li>Organize company events, executive meetings, and business functions.
</li><li>Liaise with various departments to ensure projects and executive requests are completed on time.
</li><li>Monitor office supplies, vendor relationships, and administrative budgets where applicable.
</li><li>Assist with special projects and strategic initiatives as assigned by management.</li></ul> 

Requirements 
<ul><li>
Bachelor's degree in Business Administration or a related field is preferred.
</li><li>Minimum 5 years of experience as an Executive Assistant, Personal Assistant, or Office Manager.
</li><li>Previous experience within a real estate development, construction, or property development company is highly preferred.
</li><li>Experience supporting C-level executives (CEO, CFO, Chairman, or Managing Director).
</li><li>Excellent written and verbal communication skills in English.
</li><li>Strong organizational and multitasking abilities.
</li><li>High level of professionalism, confidentiality, and attention to detail.
</li><li>Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
</li><li>Experience preparing reports, presentations, and executive documentation.
</li><li>Ability to prioritize multiple tasks and work under pressure.
</li><li>Strong problem-solving and interpersonal skills.
</li><li>UAE experience will be considered a strong advantage.</li></ul> 

Benefits 
<ul><li>
Competitive salary package
</li><li>Employment visa
</li><li>Medical insurance
</li><li>Opportunity to work directly with senior leadership
</li><li>Professional and dynamic work environment
</li><li>Career growth within a leading real estate development company</li></ul></div>

ABL ENTERPRISES

Job Summary: We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to the CEO/Managing Director. The ideal candidate will manage daily schedules, coordinate business activities, handle confidential matters, and ensure smooth communication across departments. Candidates with previous experience in the contracting or construction industry will be given preference.Key Responsibilities:<ul><li>Manage the CEO's calendar, appointments, meetings, and travel arrangements.</li><li>Prepare correspondence, reports, presentations, meeting agendas, and minutes.</li><li>Screen calls, emails, and visitors, ensuring timely responses and follow-ups.</li><li>Coordinate with internal departments, clients, consultants, suppliers, and government authorities.</li><li>Monitor project updates, deadlines, and action items, following up with relevant teams.</li><li>Organize and maintain confidential records, contracts, and company documents.</li><li>Assist in preparing proposals, tender documents, and business presentations when required.</li><li>Track approvals, payments, and important business correspondence.</li><li>Arrange board meetings, management meetings, and company events.</li><li>Conduct research, gather information, and prepare reports for management decisions.</li><li>Handle special assignments and projects as directed by the CEO.</li><li>Ensure effective communication and coordination between the CEO and all stakeholders.</li><li>Maintain professionalism and confidentiality in all matters.</li></ul>Qualifications &amp; Experience:<ul><li>Bachelor's degree in Business Administration or a related field.</li><li>Minimum 5 years of experience as an Executive Assistant, Personal Assistant, or similar role supporting senior management.</li><li>Experience in a contracting, construction, engineering, or manufacturing company is highly preferred.</li><li>Strong understanding of business operations and project coordination.</li><li>Excellent written and verbal communication skills in English (Arabic is an advantage).</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>Excellent organizational, multitasking, and time management skills.</li><li>Ability to work under pressure and handle confidential information with discretion.</li></ul>Key Competencies:<ul><li>Executive support and office administration</li><li>Calendar and travel management</li><li>Meeting coordination and minute-taking</li><li>Document and correspondence management</li><li>Project coordination and follow-up</li><li>Strong communication and interpersonal skills</li><li>Problem-solving and decision-making</li><li>Attention to detail and accuracy</li><li>Confidentiality and professionalism</li><li>Ability to prioritize multiple tasks effectively</li></ul>Pay: AED8,000.00 - AED10,000.00 per monthWork Location: In person

Executive Assistant to CEO

Experts Plus Recruitment Services

<div>
 We are urgently recruiting on behalf of a
 
 leading UAE Federal Government Ministry
 
 for an experienced and highly organized
 
 Administrative Support Coordinator
 
 to provide executive-level administrative and coordination support.
 
 
 This role requires a proactive professional with excellent organizational, communication, and stakeholder management skills who can effectively support senior leadership in a fast-paced government environment while maintaining the highest level of professionalism and confidentiality.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Provide comprehensive administrative and coordination support to the Office
 </li>
 <li>
 Manage executive calendars, appointments, meetings, and official schedules
 </li>
 <li>
 Coordinate internal and external meetings, prepare agendas, record meeting minutes, and follow up on action items
 </li>
 <li>
 Prepare official correspondence, presentations, reports, briefing notes, and executive documents in Arabic and English
 </li>
 <li>
 Liaise with internal departments and external stakeholders to facilitate effective communication and ensure timely completion of assigned tasks
 </li>
 <li>
 Track incoming correspondence, requests, and assignments, ensuring timely responses and appropriate follow-up
 </li>
 <li>
 Coordinate travel arrangements, accommodation, and logistics for official missions and events
 </li>
 <li>
 Maintain confidential records, files, and documentation in compliance with government policies and information security requirements
 </li>
 <li>
 Monitor the implementation of executive decisions and follow up with relevant departments
 </li>
 <li>
 Support the planning and coordination of executive meetings, workshops, official visits, and events
 </li>
 <li>
 Prepare periodic reports and dashboards on assigned initiatives and operational matters
 </li>
 <li>
 Coordinate administrative and procurement requirements for the Executive Office, where applicable
 </li>
 <li>
 Perform other duties assigned to support the effective operation of the Office
 
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 3-5 years of experience in executive administration, executive office coordination, or executive assistant roles
 </li>
 <li>
 Proven experience managing executive calendars, appointments, and competing priorities in a senior leadership environment
 </li>
 <li>
 Experience coordinating high-level meetings, workshops, and official visits, including preparing agendas, Minutes of Meeting, and tracking action items
 </li>
 <li>
 Strong experience drafting official correspondence, briefing notes, reports, and presentations
 </li>
 <li>
 Experience managing document routing, approvals, and executive workflows, with familiarity using document management systems, government systems, and ERP platforms
 </li>
 <li>
 Experience working within a UAE Federal Government Ministry, government entity, semi-government organization, or Royal or Executive Office
 </li>
 <li>
 Professional proficiency in Arabic for preparing official correspondence
 </li>
 </ul>
</div>

Administrative Support Coordinator

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Executive Assistant (CEO/CFO Office)

Executive Assistant to CEO

Administrative Support Coordinator