office administrator

executive assistant

accounts assistant

office assistant

personal assistant

executive staff assistant

EC Markets

<div>
 
 
 Job Summary:
 
 
 
 We are seeking a highly organized and proactive Executive Assistant to support the General Manager overseeing two offices in Dubai. The role will also coordinate closely with HR teams in New Zealand and the United Kingdom to ensure smooth execution of local HR and administrative operations.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide day-to-day administrative and operational support to the General Manager across two Dubai offices
 </li>
 <li>
 Coordinate internal communication between Dubai offices and overseas headquarters (NZ &amp; UK)
 </li>
 <li>
 Assist HR teams with local execution, including onboarding, documentation, attendance tracking, and employee records
 </li>
 <li>
 Support recruitment processes (interview scheduling, candidate coordination, initial screening)
 </li>
 <li>
 Handle office administration tasks, including vendor coordination, office supplies, and basic facilities management
 </li>
 <li>
 Prepare reports, presentations, and internal documents as required
 </li>
 <li>
 Ensure compliance with company policies and local regulations
 </li>
 <li>
 Assist in organizing internal meetings, events, and staff communications
 </li>
 </ul>
 
 
 
 
 
 Essential Requirements:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent experience
 </li>
 <li>
 2+ years of experience in administrative, HR coordination, or assistant roles
 </li>
 <li>
 Strong organizational and multitasking skills
 </li>
 <li>
 Excellent communication skills in English (Chinese is a plus)
 </li>
 <li>
 Ability to work across time zones and coordinate with international teams
 </li>
 <li>
 Proficiency in Microsoft Office (Excel, Word, PowerPoint)
 </li>
 <li>
 High level of discretion and professionalism
 </li>
 </ul>
 
 
 
 
 
 Desirable:
 
 
 <ul>
 <li>
 Experience in financial services / brokerage industry
 </li>
 <li>
 Familiarity with UAE employment practices
 </li>
 <li>
 Experience supporting senior management
 </li>
 </ul>
 
 
 
 
 
 Reporting Line:
 
 
 
 Directly reports to General Manager (Dubai), with functional coordination with HR teams in NZ and UK.
 
 
 
 
 
 
 Location: Dubai, UAE
 
 
 
 
 
 
 
 Benefit:
 
 
 <ul>
 <li>
 Visa
 </li>
 <li>
 Medical insurance
 </li>
 <li>
 Bonus
 </li>
 <li>
 Work from home on Fridays.
 </li>
 </ul>
</div>

Executive Assistant

Vazir Group

<div>
 
 
 We are looking for an Executive Personal Assistant to UBO, who will manage UBO's schedules, coordinate meetings, handle communications, and support day-to-day administrative tasks. Additional responsibilities include organizing travel and events, preparing reports, and performing clerical tasks to ensure efficient workflow and effective time management.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 &bull; Manage UBO&rsquo;s calendar, meetings, and appointments
 
 
 &bull; Handle email communication and business correspondence
 
 
 &bull; Coordinate domestic and international travel arrangements
 
 
 &bull; Assist with business and personal/lifestyle management tasks
 
 
 &bull; Maintain strict confidentiality in all matters
 
 
 &bull; Oversee day-to-day administrative and operational activities
 
 
 &bull; Support the UBO during travel (independently or accompanying when required)
 
 
 &bull; Ensure smooth coordination across business and personal schedules
 
 
 
 
 
 
 Requirements:
 
 
 
 &bull; 2&ndash;3 years of experience as a Personal Assistant, Executive Assistant, or similar role
 
 
 &bull; Background in family offices, luxury hospitality, or lifestyle management is preferred
 
 
 &bull; Strong organizational and multitasking abilities
 
 
 &bull; Ability to work independently and take initiative
 
 
 &bull; Excellent communication skills in English
 
 
 &bull; Flexibility to travel when required
 
</div>

Executive Personal Assistant

We Migrate 365

We are looking for a highly organized and proactive Executive Assistant to support senior management with daily administrative and operational tasks.Key Responsibilities:<ul><li>Manage calendars, meetings, and appointments</li><li>Handle emails, calls, and correspondence</li><li>Prepare reports, documents, and presentations</li><li>Coordinate meetings and follow-ups</li><li>Assist with confidential and time-sensitive matters</li></ul>Requirements:<ul><li>Proven experience as an Executive Assistant or similar role</li><li>Excellent communication and organizational skills</li><li>Strong attention to detail and ability to multitask</li><li>Proficient in MS Office (Word, Excel, Outlook)</li><li>Professional, discreet, and reliable</li><li>Female required!!</li><li>Preferably good-looking and well groomed.</li><li>DON'T APPLY IF YOU'RE NOT A TAGALOG SPEAKER!!!</li></ul>What We Offer:<ul><li>Competitive salary</li><li>Professional work environment</li><li>Growth and learning opportunities</li></ul>Job Type: Full-timePay: AED4,500.00 - AED6,000.00 per monthLanguage:<ul><li>TAGALOG (Required)</li></ul>

LUMIRAS

Position: Executive AssistantWe are seeking a highly organized and reliable Executive Assistant to support internal management with administrative, office-related, and basic financial tasks. The ideal candidate will be detail-oriented, proactive, and capable of handling responsibilities across multiple functions.Key Responsibilities:<ul><li>Provide comprehensive administrative and office support to internal management</li><li>Perform accurate data entry and manage documentation and records</li><li>Maintain and record basic personal accounting and financial matters for management</li><li>Coordinate tasks and, when required, manage or lead different departments or functions</li><li>Assist in organizing schedules, follow-ups, and internal coordination</li></ul>Requirements:<ul><li>Highly organized, detail-oriented, committed, and a fast learner</li><li>Ability to handle multiple tasks across various fields efficiently</li><li>Strong sense of responsibility with problem-solving abilities</li><li>Team-oriented mindset with strong collaboration and communication skills</li><li>Professional proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li></ul>Preferred Qualifications:<ul><li>Valid driving license is an advantage</li></ul>What We Offer:<ul><li>Professional and supportive work environment</li><li>Competitive salary based on skills and experience</li><li>Opportunity for long-term growth and career development within the company</li></ul>Job Types: Full-time, PermanentEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>executive assistance: 3 years (Required)</li></ul>Language:<ul><li>English Fluently (Required)</li></ul>License/Certification:<ul><li>UAE driving license (Required)</li></ul>Work Location: In person

Khazna Data Centers

<div>
 
 Since 2012,
 
 Khazna
 
 has become the
 
 leading wholesale data center provider in the Middle East and North Africa
 
 , delivering reliable and scalable infrastructure to support the region&rsquo;s growing digital ecosystem.
 
 
 
 
 
 We are seeking an
 
 Executive Assistant
 
 to join us and serve as a dedicated strategic partner and administrative lead for a senior executive. The primary goal is to maximize the executive&rsquo;s efficiency by managing complex operational tasks, streamlining communications and overseeing specialized projects. The EA acts as a high-level liaison between the executive and internal/external stakeholders, ensuring that the office runs seamlessly and strategic priorities are met.
 
 
 
 
 
 
 
 
 
 KEY ACCOUNTABILITIES:
 
 
 
 
 Complex Calendar &amp; Schedule Management
 
 
 <ul>
 <li>
 
 Strategic Scheduling:
 
 Own the executive&rsquo;s calendar, resolving conflicts and prioritizing meetings based on business needs.
 </li>
 <li>
 
 Gatekeeping:
 
 Serve as the primary point of contact, managing the executive&rsquo;s time and access.
 </li>
 <li>
 
 Travel Logistics:
 
 Plan and book all travel, including transport, lodging, and detailed itineraries.
 </li>
 </ul>
 
 
 Communication &amp; Liaison
 
 
 <ul>
 <li>
 
 Writing &amp; Editing:
 
 Draft and polish emails, memos, and announcements on behalf of the executive.
 </li>
 <li>
 
 Bridge-Building:
 
 Act as a link between the executive and their team to ensure instructions are clear and tasks are tracked.
 </li>
 <li>
 
 Meeting Support:
 
 Set agendas, take minutes, and follow up on action items to ensure goals are met.
 </li>
 </ul>
 
 
 Projects &amp; Information
 
 
 <ul>
 <li>
 
 Project Tracking:
 
 Support special projects by managing deadlines and coordinating with other departments.
 </li>
 <li>
 
 Discretion:
 
 Handle confidential business and personnel information with total privacy.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 QUALIFICATIONS &amp; COMPETENCIES:
 
 
 <ul>
 <li>
 5+ years of experience providing support at the executive level (C-suite, VP, or Senior Director).
 </li>
 <li>
 Bachelor&rsquo;s degree preferred, or equivalent professional experience.
 </li>
 <li>
 Expert proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint).
 </li>
 <li>
 
 Proactive Anticipation:
 
 The ability to stay two steps ahead, identifying potential issues and solving them before they reach the executive.
 </li>
 <li>
 
 Exceptional Communication:
 
 Strong verbal and written skills with the ability to interact confidently with all levels of the organization.
 </li>
 <li>
 
 Adaptability:
 
 Comfort working in a fast-paced environment with shifting priorities and high-pressure deadlines.
 </li>
 <li>
 
 Professional Judgment:
 
 The ability to make independent decisions regarding the executive's time and resources with minimal supervision.
 </li>
 </ul>
 
 
</div>

Executive Assistant (Immediate Joiner)

Sensia Consulting

Job description:OverviewI am looking for a high-level Executive Assistant / Chief of Staff to act as my right hand across both business and personal matters.The objective is simple: Ensure everything runs smoothly, efficiently, and proactively &mdash; without requiring my constant involvement.This is not a traditional assistant role. You will operate at the intersection of operations, strategy, execution, and personal organization, with a high level of trust and autonomy.Key ResponsibilitiesBusiness Operations &amp; Coordination<ul><li>Oversee and follow up on multiple companies and international teams</li><li>Coordinate across teams (Europe, UAE, USA, Hong Kong)</li><li>Ensure execution, accountability, and deadlines are met</li><li>Build and maintain clear reporting systems (operations, performance, finance)</li><li>Support structuring and optimization of business processes</li><li>Assist in administrative management, invoicing, and operations</li></ul>Executive &amp; Personal Management<ul><li>Full management of my calendar (business &amp; personal)</li><li>Strategic prioritization of time and commitments</li><li>Email management and prioritization</li><li>Travel planning (multi-country, high standards, seamless execution)</li><li>Anticipate needs and remove friction from my daily life</li></ul>Personal Branding &amp; Social Media<ul><li>Manage and grow my presence on Instagram and LinkedIn</li><li>Develop and execute content strategy</li><li>Plan, coordinate, and publish content</li><li>Work with external creatives if needed</li></ul>Personal &amp; Lifestyle OperationsYou will ensure a seamless and well-orchestrated personal environment, including:<ul><li>Booking restaurants, events, and experiences</li><li>Coordinating drivers, services, and external providers</li><li>Managing personal projects (e.g. real estate follow-up, key handovers)</li><li>Organizing gifts and special requests (clients, partners, personal)</li><li>Handling ad hoc requests with speed and precision</li></ul>This is not about isolated tasks &mdash; but about delivering a smooth, proactive, and high-standard lifestyle management experience.Systems &amp; Organization<ul><li>Build and implement systems (Notion, CRM, internal tools)</li><li>Structure workflows and processes</li><li>Continuously optimize organization and efficiency</li></ul>Recruitment &amp; Team Follow-up<ul><li>Assist in recruiting key profiles</li><li>Ensure teams are aligned and accountable</li><li>Maintain a high level of operational clarity</li></ul>Profile<ul><li>Exceptional organizational and execution skills</li><li>Highly responsive and reliable</li><li>Autonomous, proactive, and solution-oriented</li><li>Strong business understanding</li><li>Comfortable in fast-paced, international environments</li><li>Excellent communication skills (written &amp; verbal)</li><li>Ability to handle multiple priorities without losing quality</li></ul>PositioningYou are expected to:<ul><li>Be proactive and anticipate needs</li><li>Execute with precision</li><li>Understand context without overstepping</li><li>Act as a true right hand, with intelligence and discretion</li></ul>Confidentiality<ul><li>Access to sensitive information (emails, accounts, operations)</li><li>Absolute discretion required</li><li>NDA mandatory</li></ul>Working Conditions<ul><li>Fully remote with occasional travel</li><li>Work across multiple time zones (Europe, UAE, USA, Asia)</li><li>Flexible schedule</li><li>High availability required (including weekends when needed)</li><li>Strong responsiveness expected</li></ul>Compensation<ul><li>Salary: &euro;3,000 / month</li><li>Performance-based bonus</li><li>Strong growth potential into a long-term strategic role</li></ul>Hiring Process<ul><li>Initial screening</li><li>Practical test</li><li>1-month trial period</li></ul>Success Criteria (First 3 Months)Success in this role means:<ul><li>I no longer need to manage or follow up with teams directly</li><li>Operations run smoothly and are well-structured</li><li>My schedule is fully optimized at all times</li><li>My personal and business environments are seamlessly managed</li><li>My personal branding is consistently executed</li></ul>ApplicationPlease include:<ul><li>CV</li><li>Short introduction (experience + why this role fits you)</li><li>Concrete examples of similar responsibilities you&rsquo;ve handled</li></ul>This role is designed for a highly capable, discreet, and ambitious individual who wants to operate at a high level and grow into a key strategic position.Work Location: RemotePay: AED12,000.00 - AED14,000.00 per monthApplication Question(s):<ul><li>As part of your application, please complete the following task:</li></ul>You are my Executive Assistant.I have:<ul><li>3 businesses operating in different countries</li></ul><ul><li>15+ ongoing conversations (clients, partners, team members)</li></ul><ul><li>A trip planned between Dubai, Paris, and New York next week</li></ul><ul><li>50+ unread emails</li></ul><ul><li>No structured calendar</li></ul>Your task:In a maximum of 1&ndash;2 pages, explain:1. How you would organize and take control of this situation in the first 48 hours2. The tools and systems you would implement3. How you would prioritize tasks4. How you would ensure nothing is missed5. How you would communicate with me and the teamsBe clear, structured, and practical.We are not looking for theory &mdash; only actionable thinking.Please share the assessment via email to hr@sensia-ventures.comWork Location: Remote

Executive Assistant / Chief of Staff (Personal & Business) (Female only)

Drakken

<div>About Drakken Inc.
Drakken is a Dubai-headquartered Electrical, Instrumentation &amp; Controls (E,I&amp;C) systems integrator and Main Automation Contractor delivering turnkey electrical, automation, instrumentation, and commissioning scope to the energy and industrial sectors. Our veteran team has executed projects across approximately 20 countries in the Middle East, Africa, and Southeast Asia, operating from our Dubai headquarters (DMCC and Mainland licences) and our office in Calgary, Canada. 
From deserts to deepwater, we manage every aspect of a project to create comprehensive solutions that minimize cost and maximize schedule certainty, execution quality, and single-party accountability. We are not the cheapest &mdash; we are the most reliable.
Drakken&rsquo;s corporate culture promotes innovation, collaboration, and true integration of international teams. Our office environment focuses on honesty and continual improvement, both professionally and personally, and drives excellence through motivational development planning and engaged management. Drakken is ISO 9001, ISO 14001, and ISO 45001 certified. 
The Position
The Executive Assistant is responsible for owning the information flow, calendar, and day-to-day operating rhythm of Drakken&rsquo;s Office of the CEO. The role reports to the Chief Executive Officer and acts as the first line of defense for inbound communication, the guardian of executive time, and the driver behind open tasks closing on schedule. As Drakken grows, the scope of this role is expected to expand to broader executive support within the company. 
The successful candidate does not &ldquo;assist&rdquo; with the inbox and calendar &mdash; they own them. They exercise professional discretion at all times, move items forward without waiting for instruction, and use modern AI tools to compound their output. They operate with the confidentiality expected of the Office of the CEO in a privately-owned, international company. 
Key Areas of Responsibility
Ownership of Information Flow (Inbox)<ul><li>
Take direct ownership of the CEO&rsquo;s inbox. Triage, categorize, and filter so the CEO sees only the correspondence that genuinely requires his attention.</li><li>
Draft and release responses in the CEO&rsquo;s voice for review, and handle routine correspondence independently within agreed guidelines.</li><li>
Flag any incoming email that contains a commitment, commercial implication, scope change, or risk before any response is released.</li><li>
Route low-value messages to the appropriate team member or dispose of them &mdash; protect the CEO&rsquo;s attention as a scarce resource.</li></ul>
Calendar and Scheduling Ownership<ul><li>
Own the CEO&rsquo;s calendar end-to-end: book, reschedule, protect focus blocks, resolve conflicts, and prepare meetings in advance.</li><li>
Produce concise meeting briefs with relevant background, prior correspondence, required documents, and suggested outcomes.</li><li>
Coordinate confidently across Gulf Standard Time (UTC+4), North America, and active project geographies including Iraq, Africa, and Southeast Asia.</li><li>
When scheduling requests conflict or commitments compete for the same time, escalate with options and a recommended path &mdash; do not wait for instruction.</li></ul>
Task and Project Follow-Through<ul><li>
Maintain a shared register of outstanding actions, commitments, and deliverables for the CEO. Chase internal and external parties until items close.</li><li>
Coordinate with Drakken&rsquo;s functional leads across projects, automation, proposals, accounting, and administration to keep work moving.</li><li>
Produce a concise weekly status summary for the CEO covering closed items, open items, blocked items, and items requiring decision.</li></ul>
Confidentiality and Information Handling<ul><li>
Apply strict discretion at all times. Treat customer names, financial figures, commercial terms, staff matters, and strategic plans as confidential by default.</li><li>
Adhere to Drakken&rsquo;s document control conventions in Ottofiles (the company document management system). Any AI-assisted output is a draft only until it has been uploaded, versioned, checked, and approved in Ottofiles by the appropriate authority.</li><li>
Apply the classification markers already in use (for example, (U) Unclassified) on controlled documents.</li></ul>
Personal Support (Light)<ul><li>
Manage light personal matters for the CEO: appointments, reservations, personal travel coordination, errands, vehicle servicing, and gift-buying.</li><li>
Maintain clear boundaries between business and personal scope. The role does not include household staff management or broader family-affairs administration.</li></ul>
Errands and In-Person Support<ul><li>
Handle in-person errands in and around Dubai &mdash; document collection and delivery, courier drops, bank runs, vendor visits, and office support as required.</li><li>
Coordinate logistics for visiting members of the Drakken leadership team when they are in Dubai.</li></ul>
AI Tools and Systems Leverage<ul><li>
Use AI tools (including Claude and ChatGPT) to compound your output &mdash; for drafting, summarizing, research, email triage, and meeting preparation. You should be curious about AI tools and comfortable building workflows with them alongside the CEO.</li><li>
Work comfortably within Drakken&rsquo;s technology stack: Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams), Ottofiles, Avaza.</li><li>
Build and maintain Standard Operating Procedures (SOPs), templates, and checklists for recurring work so the contribution of the role compounds and scales over time.</li></ul>
Decision-Making and Autonomy<ul><li>
In the CEO&rsquo;s absence, make informed decisions within agreed authority limits to ensure continuity of operations.</li><li>
Operate with a bias for forward motion: when an item is stuck pending CEO attention, propose the next step and execute on approval.</li><li>
Represent Drakken with external parties &mdash; clients, vendors, and visitors &mdash; with the same professionalism expected of the Office of the CEO.</li></ul> 
Success
Success in this role means that the CEO sees only the 10&ndash;20% of inbound communication that genuinely requires his attention; his calendar runs without conflict and with meetings fully prepared with briefs before sit down; open tasks close on time; and confidential information stays confidential. Success also means that the EA continuously expands the scope of what they own &mdash; identifying new repeatable work, systematizing it, and taking it off the CEO&rsquo;s plate. Drakken values continual improvement and welcomes suggestions and expertise to elevate this role over time. 
Key Performance Indicators
Inbox Management<ul><li>
The CEO sees only 10&ndash;20% of inbound email &mdash; the portion that genuinely requires executive attention. The remainder is triaged, routed, responded to, or archived by the EA.</li><li>
High-priority emails acknowledged within 1&ndash;2 hours; full responses released the same business day. Non-urgent communications responded to within 24 hours.</li><li>
Zero commercially significant items, commitments, or risks passed through without being flagged for the CEO&rsquo;s awareness.</li></ul>
Calendar Management<ul><li>
Long-term target of zero scheduling conflicts, with an initial tolerance of no more than one to two minor conflicts per month.</li><li>
100% of scheduled meetings confirmed in advance and supported with an agenda and any required documents.</li></ul>
Task and Deliverable Follow-Through<ul><li>
95% on-time closure of tracked actions and deliverables. All outstanding items have a named owner, due date, and next action.</li><li>
Weekly status summary delivered to the CEO by end of business each Friday.</li></ul>
Confidentiality and Document Control<ul><li>
Zero breach of confidential information.</li><li>
100% compliance with Ottofiles versioning, naming, and classification conventions for controlled documents.</li></ul> 
Living Job Description Model
This role operates within a Living Job Description framework. The responsibilities and expectations outlined above represent the current scope of the position. As Drakken grows and evolves &mdash; and as the EA&rsquo;s capability is demonstrated &mdash; this scope is expected to expand, with additional responsibilities progressively transferred to the role. Any material changes will be discussed collaboratively and in advance, ensuring transparency and mutual understanding. Adaptability and a willingness to take on evolving responsibilities are essential to success in this role. 
Key Requirements<ul><li>
5&ndash;8 years of experience in executive support, ideally at the C-suite level</li><li>
Proven experience managing an executive inbox and calendar independently</li><li>
Exceptional organizational and prioritization skills</li><li>
Strong written and verbal communication skills (fluent English required)</li><li>
High level of discretion and professionalism</li><li>
Proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams)</li><li>
Comfortable working across multiple time zones and international teams</li><li>
Experience or strong interest in using AI tools to enhance productivity</li><li>
Ability to operate in a fast-paced, high-responsibility environment</li></ul> 
Preferred<ul><li>
Experience in engineering, energy, or project-based organizations</li><li>
Additional languages are a plus</li></ul></div>

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624 executive staff assistant jobs In Dubai

Executive Assistant

Executive Personal Assistant

Executive Assistant

Executive Assistant

Executive Assistant (Immediate Joiner)

Executive Assistant / Chief of Staff (Personal & Business) (Female only)

Executive Assistant