executive assistant

personal assistant

administrative assistant

admin assistant

office administrator

executive staff assistant

IIQAF

<div><h3 class="jobSectionHeader">Description</h3>
We are seeking a highly organized and detail-oriented Executive Assistant to join our team in the Hospital and Health Care industry. This crucial role demands a professional with exceptional administrative skills to provide comprehensive support to our executive team. The ideal candidate will be responsible for coordinating schedules, managing correspondence, and ensuring the smooth operation of the executive office. The Executive Assistant will act as a liaison between the executives and various departments within the organization, facilitating effective communication and project execution.
<h3 class="jobSectionHeader">Responsibilities</h3>
<ul><li>Manage and maintain complex calendars, scheduling appointments and meetings with attention to priorities and deadlines.</li><li>
Coordinate logistics for executive meetings, including preparing agendas, materials, and taking detailed minutes.</li><li>
Serve as a liaison between executives, staff, and external partners, ensuring timely and clear communication.</li><li>
Handle confidential information with discretion and maintain a high level of professionalism.</li><li>
Organize travel arrangements, expense reports, and other administrative tasks as needed.</li><li>
Assist in preparing presentations, reports, and correspondence for executive use.</li><li>
Support special projects and initiatives as assigned by leadership.</li></ul>
<h3 class="jobSectionHeader">Qualifications</h3>
<ul><li>Bachelor&rsquo;s degree or equivalent experience preferred.</li><li>
Minimum of 3 years&rsquo; experience as an Executive Assistant or in a similar administrative role, preferably within the healthcare or hospital sector.</li><li>
Exceptional organizational and time-management skills with the ability to multitask effectively.</li><li>
Strong written and verbal communication skills.</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling tools.</li><li>
Ability to work independently, exercise sound judgment, and maintain confidentiality.</li><li>
Detail-oriented with a proactive approach to problem-solving.</li></ul>
<h3 class="jobSectionHeader">Benefits</h3>
<ul><li>Competitive salary and comprehensive benefits package.</li><li>
Opportunities for professional growth and development within the healthcare industry.</li><li>
Supportive and inclusive work environment committed to work-life balance.</li><li>
Meaningful work contributing to the improvement of healthcare quality and safety.</li></ul></div>

Executive Assistant

Hawk MarTech

<div>
 
 
 
 COMPANY DESCRIPTION:
 
 
 
 
 Hawk MarTech is a global innovation and marketing powerhouse, dedicated to helping brands move faster and scale smarter in a connected world. Our technology division handles end-to-end product development, transforming concepts into market-ready solutions with design, engineering, and agile execution. Our marketing division drives brand growth by combining creativity, strategy, and data to craft engaging campaigns that deliver measurable results. Headquartered in Dubai, with hubs worldwide, we partner with leading brands across various industries, working to engineer world-class products, design unforgettable campaigns, and achieve lasting business outcomes.
 
 
 
 
 
 
 
 POSITION GOALS &amp; OBJECTIVES:
 
 
 
 
 We are seeking a proactive, highly organized, and professional Executive Assistant to provide comprehensive administrative support to the Co-founder. The ideal candidate will be an excellent problem solver who anticipates needs, manages the day-to-day workflow, and ensures the smooth operation of the executive office.
 
 
 
 
 
 
 
 KEY RESPONSIBILITIES:
 
 
 
 <ul>
 <li>
 
 Calendar and schedule management:
 
 Coordinate and manage a complex and extensive calendar, including prioritizing inquiries and scheduling appointments and meetings. Act as a gatekeeper to protect the executive's time for high-priority tasks.
 </li>
 <li>
 
 Communication:
 
 Serve as the primary point of contact and liaison between the executive, internal staff, external partners, and clients. Manage correspondence, including screening phone calls and drafting and proofreading emails, memos, and reports.
 </li>
 <li>
 
 Travel and logistics:
 
 Plan and coordinate comprehensive travel itineraries, including booking f lights, accommodation, and transportation.
 </li>
 <li>
 
 Meetings and events:
 
 Prepare and distribute meeting agendas, reports, and presentations. Record and distribute meeting minutes and follow up on action items to ensure deadlines are met. Assist with planning and executing corporate events and meetings.
 </li>
 <li>
 
 Information management:
 
 Create and maintain an organized filing system for all electronic and physical documents. Handle confidential information with the utmost discretion and integrity.
 </li>
 <li>
 
 Administrative tasks:
 
 Complete expense reports, prepare reports and presentations, and handle other general administrative duties.
 </li>
 <li>
 
 Special projects:
 
 Assist with special projects and initiatives by conducting research, compiling data, and collaborating with different departments as needed.
 </li>
 </ul>
 
 
 
 
 
 
 REQUIRED QUALIFICATIONS AND SKILLS:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, Management, or a related field.
 </li>
 <li>
 5 - 6 years of experience as an Executive Assistant reporting to MD/Director/CEO.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) and experience with calendar management software and other productivity tools.
 </li>
 <li>
 Exceptional organizational and time-management skills, with the ability to prioritize and manage multiple projects simultaneously.
 </li>
 <li>
 Outstanding written and verbal communication skills, with a professional demeanour.
 </li>
 <li>
 High level of discretion and the ability to handle confidential information with integrity.
 </li>
 <li>
 A proactive and adaptable approach to problem-solving.
 </li>
 </ul>
</div>

Code Hive for coding and machine learning

We are looking for a female Executive Assistant who will support the management team with administrative tasks, scheduling, documentation, communication handling, client coordination, and daily operational activities. The ideal candidate will be professional, organized, detail-oriented, and experienced in providing executive-level support within the UAE.Preference will be given to female candidates with at least 2&ndash;3 years of UAE experience in office administration or executive assistance roles.Role OverviewThe Executive Assistant will provide full administrative and operational support to management, ensuring smooth communication flow, proper documentation handling, timely scheduling, and efficient coordination with internal teams and external clients.Key ResponsibilitiesAdministrative &amp; Executive Support<ul><li>Handle day-to-day administrative tasks for management.</li><li>Manage incoming emails, calls, and messages.</li><li>Prepare letters, memos, meeting notes, and business documentation.</li><li>Organize and maintain digital and physical filing systems.</li></ul>Scheduling &amp; Coordination<ul><li>Manage and update the management&rsquo;s calendars.</li><li>Schedule meetings, appointments, and follow-ups.</li><li>Coordinate logistics for internal/external meetings and travel plans.</li><li>Ensure reminders and follow-ups are completed on time.</li></ul>Contracts &amp; Documentation Management<ul><li>Prepare, review, and maintain contracts, agreements, and legal/company documents.</li><li>Track document expiry dates (licenses, contracts, employee documentation, etc.).</li><li>Maintain an organized, secure, and up-to-date document filing system.</li></ul>Client Relations &amp; Communication<ul><li>Communicate professionally with clients, vendors, and partners.</li><li>Handle inquiries and respond promptly.</li><li>Conduct follow-ups on pending tasks, client requirements, and updates.</li><li>Coordinate with internal teams for task completion.</li></ul>Operational Support<ul><li>Assist management in daily tasks and operational activities.</li><li>Prepare reports, presentations, and summaries when required.</li><li>Ensure smooth information flow across departments.</li><li>Maintain confidentiality at all times.</li></ul>Qualifications<ul><li>Female candidate (required).</li><li>Diploma or bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>Minimum 2&ndash;3 years of UAE experience as an Executive Assistant or Admin Assistant.</li><li>Excellent English communication skills (verbal &amp; written).</li><li>Strong organizational and multitasking abilities.</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>Experience handling documentation, scheduling, and client coordination.</li><li>Professional, presentable, and detail oriented.</li></ul>Job Type: Full-timeApplication QuestionsPlease answer the following when applying:<ul><li>Are you a female candidate?</li><li>Do you have experience working in the UAE?</li><li>Do you have at least 2&ndash;3 years of Executive Assistant or Admin Assistant experience?</li><li>Are you experienced in managing schedules, calendars, and meetings?</li><li>Have you handled documentation, contracts, and filing systems?</li><li>Are you proficient in Microsoft Office?</li><li>Do you have strong English communication skills?</li></ul>Job Type: Full-timePay: AED2,500.00 - AED4,000.00 per monthApplication Deadline: 01/01/2026 Expected Start Date: 15/01/2026

Capital G Holdings

<div>
 
 
 Location: Dubai, UAE (On-site / Hybrid)
 
 
 Salary: AED 12,000 &ndash; AED 18,000 per month
 
 
 Reports to: CEO
 
 
 
 
 
 
 We are building a fast-scaling F&amp;B and Media group across Australia, Malaysia, and Dubai, and the CEO is hiring a world-class Executive Assistant to act as their right hand across operations, governance, international expansion, marketing and strategy.
 
 
 
 
 
 This is a high-performance execution role designed to grow into Chief of Staff within 12 months.
 
 
 About the Role
 
 
 
 
 
 You will work directly with the CEO to manage daily execution, documentation, systems, communication, and project flow across three countries. Your work will power the CEO, COO, and leadership bench as the group expands aggressively.
 
 
 
 
 
 You will own:
 
 <ul>
 <li>
 CEO calendar, priorities, communications, and time management
 </li>
 <li>
 Document creation and migration (Word, Onedrive, Notion), SOPs, manuals, playbooks, governance
 </li>
 <li>
 Coordination with COO, marketing, operations, legal, and partners
 </li>
 <li>
 Preparing meeting packs, agendas, summaries, action logs
 </li>
 <li>
 Building and maintaining the organisation's operating system
 </li>
 <li>
 Tracking deliverables and ensuring projects move at speed
 </li>
 <li>
 Supporting business setup across Malaysia, Dubai, and Australia
 </li>
 <li>
 Acting as the CEO&rsquo;s operational right hand in daily execution
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 What We're Looking For
 
 
 
 
 <ul>
 <li>
 4&ndash;8 years&rsquo; experience as an EA, PA, operations lead, or Chief of Staff assistant
 </li>
 <li>
 Exceptional English communication, written and verbal
 </li>
 <li>
 Strong skills in Microsoft 365 (Word, SharePoint, OneDrive, Teams)
 </li>
 <li>
 Experience handling high volumes of documents and building structured systems
 </li>
 <li>
 Ability to manage senior-level communication professionally
 </li>
 <li>
 High discretion, reliability, and strong judgment
 </li>
 <li>
 Ambition to grow into a leadership support role (Chief of Staff path)
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 Who You Are
 
 
 
 
 <ul>
 <li>
 You are sharp, organised, fast, and unshakeably reliable.
 </li>
 <li>
 You thrive in high-growth environments.
 </li>
 <li>
 You can manage complexity, maintain structure, and keep the CEO operating at maximum output.
 </li>
 <li>
 You enjoy building systems, organising information, and coordinating people.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 If you thrive in owning execution, staying ahead of problems, and being a force multiplier to a CEO this role is for you.
 
 
 
 
 
 Why Join Us
 
 
 
 
 
 &bull; Direct access to the CEO of a rapidly scaling multinational group
 
 
 &bull; Opportunity to grow into Chief of Staff
 
 
 &bull; Work across Australia, Malaysia, and Dubai markets
 
 
 &bull; Join at the ground floor before explosive expansion
 
 
 &bull; High-performance environment and strong career growth
 
 
 
 
 
 Apply Now
 
 <ul>
 <li>
 Send your CV and a short note on why you're the right fit here or to: gav@capitalg.global
 </li>
 </ul>
</div>

Executive Assistant to Chief Executive Officer

GSSTech Group

<div><h3 class="jobSectionHeader">Overview</h3>
We are seeking a highly organised and proactive Executive Assistant to provide comprehensive administrative and operational support to senior leadership. The ideal candidate will manage day-to-day executive functions, ensure seamless workflow, and act as a trusted point of contact for internal and external stakeholders.<h3 class="jobSectionHeader">
Key Responsibilities</h3><ul>
<li>Manage executive calendars, schedule appointments, and coordinate complex meetings.
</li><li>Handle email correspondence, phone calls, and communication on behalf of the executive.
</li><li>Prepare reports, presentations, meeting minutes, and documentation as required.
</li><li>Coordinate domestic and international travel, including visas, itineraries, and logistics.
</li><li>Maintain confidentiality while managing sensitive information and business documents.
</li><li>Liaise with internal teams, clients, and external partners to ensure smooth communication.
</li><li>Support project tracking, follow-ups, and task management for executive initiatives.
</li><li>Oversee office-related coordination, event support, and administrative tasks as needed.
</li><li>Conduct research, compile data, and prepare briefs to assist decision-making.
</li><li>Plan and manage expenses, reimbursements, procurement requests, and executive budgets.
</li></ul><h3 class="jobSectionHeader">Requirements</h3><ul>
<li>Bachelor&rsquo;s degree in Business Administration, Management, or related field preferred.
</li><li>Minimum 3&ndash;5 years&rsquo; experience as an Executive Assistant, Personal Assistant, or similar role.
</li><li>Strong command of English (Arabic is a plus).
</li><li>Excellent communication, organisational, and time-management skills.
</li><li>Proficiency in MS Office (Outlook, Word, Excel, PowerPoint) and scheduling tools.
</li><li>Ability to handle multiple priorities with discretion, accuracy, and professionalism.
</li><li>Experience managing travel arrangements and working in a fast-paced environment.
</li><li>Strong problem-solving skills and the ability to work independently with minimal supervision.
</li></ul><h3 class="jobSectionHeader">Preferred Qualities</h3><ul>
<li>Professional and polished demeanour.
</li><li>High level of integrity and trustworthiness.
</li><li>Ability to anticipate needs and take initiative.
</li><li>Experience working with C-level executives or multinational companies in the UAE.</li></ul></div>

Confidential

<div>
 
 
 Overview
 
 
 
 We are looking for a highly organized and tech-savvy Executive Assistant to support a senior executive in a fast-paced environment. The ideal candidate has strong experience working with high-level stakeholders and familiarity with engineering design project management and/or real estate development.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Manage complex calendars, meetings, travel, and project deadlines.
 </li>
 <li>
 Act as a primary point of contact for senior internal and external stakeholders.
 </li>
 <li>
 Support engineering design or real estate project coordination, including documentation and tracking deliverables.
 </li>
 <li>
 Prepare and format reports, presentations, and professional correspondence.
 </li>
 <li>
 Maintain organized digital filing systems and oversee workflow tools.
 </li>
 <li>
 Handle incoming communications, follow-ups, and confidential information with discretion.
 </li>
 <li>
 Assist with expense reports, procurement, and administrative tasks.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 5+ years of Executive Assistant experience supporting senior leaders.
 </li>
 <li>
 Strong software skills (Microsoft Office, Google Workspace, project management tools).
 </li>
 <li>
 Excellent communication and presentation skills.
 </li>
 <li>
 Experience in engineering design or real estate development is preferred.
 </li>
 <li>
 Highly organized, proactive, and able to work independently.
 </li>
 <li>
 Must be currently based in UAE
 </li>
 </ul>
 
 
</div>

Major Best Real Estate

Key Responsibilities:<ul><li>Executive Support: Provide high-level administrative support, including complex calendar management, meeting coordination, and detailed travel arrangements.</li><li>Communication Management: Act as the primary point of contact for the executive, handling and prioritizing communication in Russian and English, including email correspondence, phone calls, and client interaction.</li><li>Project Coordination: Assist with project management tasks, including tracking deliverables, organizing documents, and maintaining project timelines.</li><li>Research &amp; Reporting: Conduct in-depth research, prepare executive summaries, and compile detailed reports to support decision-making processes.</li><li>Confidentiality &amp; Discretion: Handle sensitive and confidential information with the utmost discretion.</li><li>Event &amp; Meeting Preparation: Coordinate internal and external meetings, including preparing agendas, managing logistics, and documenting key takeaways and follow-up actions.</li><li>Personal Assistance: Oversee personal tasks, manage household arrangements, and assist with family and travel arrangements when needed.</li></ul>Qualifications:<ul><li>Experience: Minimum 2 years of experience as an Executive Assistant or Personal Assistant in a high-paced environment.</li><li>Skills:</li><li>Exceptional organizational and multitasking abilities.</li><li>Strong written and verbal communication skills.</li><li>Proficiency in Microsoft Office Suite, Google Workspace, and task/project management software.</li><li>Proactive approach with a high degree of flexibility and adaptability.</li><li>Attributes: Detail-oriented, trustworthy, able to work independently, and possess a strong sense of confidentiality.</li></ul>Job Type: Full-timePay: AED8,000.00 - AED10,000.00 per monthApplication Question(s):<ul><li>What is your notice period?</li><li>What is your expected salary for the role?</li></ul>Experience:<ul><li>executive personal assistant: 2 years (Required)</li></ul>Language:<ul><li>Russian (Required)</li></ul>Work Location: In person

Executive Assistant (Russian Speaker)

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Executive Assistant (Russian Speaker)