executive staff assistant

Confidential

<div>
 
 
 JOB PURPOSE
 
 
 
 The Executive Assistant is responsible for offering comprehensive assistance and support to the manager, including scheduling his/her appointments, handling documents and processing correspondence needs.
 
 
 
 
 
 
 RESPONSIBILITIES
 
 
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 Manage and prioritize the manager's correspondence, including calls, emails, and postal communications, ensuring timely and efficient handling.
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 Oversee and prioritize the day-to-day operations of the manager's professional and personal affairs, providing high-quality support.
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 Balance conflicting priorities and ensure matters are handled expeditiously and proactively. Demonstrate a positive, can-do attitude, following through on tasks and projects to successful completion.
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 Identify, anticipate, and prepare information requirements for meetings, appointments, and presentations, ensuring all relevant details are organized and ready.
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 Maintain an organized filing system, ensuring accurate and accessible documentation.
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 Coordinate and manage travel arrangements (e.g., flights, hotels, rental cars) for the executive, ensuring all logistics are aligned with organizational policies and are well-organized.
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 Participate in meetings, take minutes, and follow up on action items in coordination with the manager.
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 Gather, analyze, and report information on assigned matters, generating reports and preparing presentations as needed while maintaining confidentiality.
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 Specific to Executive Assistant to the Country Manager: Manage the Store Validation Report (SVR) process, collecting commercial details, gathering feedback on sales projections, and facilitating approval from the SV and Investment Committees.
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 Specific to Executive Assistant to the Country Manager: Maintain and update the country&rsquo;s real estate database, tracking mall maps, lease terms, competitors' expansions, and ensuring timely lease renewals.
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 Specific to Executive Assistant to the Managing Director: Organize and coordinate VIP/Principals&rsquo; visits, ensuring smooth execution of schedules.
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 Specific to Executive Assistant to the Managing Director: Supervise the Back Office (BO) support team, ensuring proper staffing and performance by setting clear objectives and evaluating against established standards.
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 Specific to Executive Assistant to the Managing Director: Manage reception areas by ensuring they are appropriately staffed and equipped.
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 Specific to Executive Assistant to the Managing Director: Drive a culture of exceptional customer service through on-the-job coaching/training for the support team and identifying further training needs in collaboration with talent development team.
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 </ul>
 
 
 
 
 
 LANGUAGE PROFICIENCY
 
 
 <ul>
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 Fluency in English and Arabic.
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 Fluency in French is a plus.
 
 
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 </ul>
 
 
 
 
 
 TECHNICAL SKILLS
 
 
 <ul>
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 Proficiency in MS Office.
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 </ul>
 
 
 
 
 
 EDUCATION
 
 
 <ul>
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 Bachelor&rsquo;s degree in a related field.
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 </ul>
 
 
 
 
 
 EXPERIENCE
 
 
 <ul>
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 Two to four years of experience in a similar role.
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 </ul>
</div>

Executive Assistant

Affordable Group LLC Fz

Executive Assistant (Arabic-Speaking Preferred)Location: Dubai, UAE Job Type: Full-TimeAbout the RoleWe&rsquo;re looking for a highly capable and dynamic Executive Assistant who thrives on organization, precision, and being one step ahead. If you enjoy managing details, supporting leadership, and being at the heart of operations, this role is for you.You will work closely with senior management, ensuring smooth day-to-day operations while acting as a trusted right hand in both business and administrative matters. Arabic-speaking candidates are strongly preferred.What You&rsquo;ll Do<ul><li>Manage executive calendars, meetings, and priorities</li><li>Coordinate internal and external communications professionally</li><li>Prepare reports, presentations, and business documents</li><li>Arrange travel plans, itineraries, and logistics</li><li>Handle confidential information with discretion</li><li>Organize meetings, including agendas, minutes, and follow-ups</li><li>Act as a liaison between leadership and teams or clients</li><li>Support special projects and operational initiatives</li><li>Maintain organization and efficiency across tasks</li></ul>What We&rsquo;re Looking For<ul><li>Proven experience as an Executive Assistant or Personal Assistant</li><li>Strong organizational and multitasking skills</li><li>Excellent communication skills in English (Arabic is a strong advantage)</li><li>Proficiency in Microsoft Office</li><li>High level of professionalism and attention to detail</li><li>Ability to work independently and proactively</li><li>Female candidates are encouraged to apply</li></ul>Preferred Qualifications<ul><li>Experience in a fast-paced corporate environment</li><li>Strong coordination and interpersonal skills</li><li>Candidates comfortable working closely with senior leadership</li></ul>Pay: AED3,000.00 - AED4,500.00 per monthWork Location: In person

Zafify

<div>
 
 
 About the Role
 
 
 
 
 
 
 
 
 
 The Executive Assistant will provide high-level administrative support to the executive team, ensuring smooth operations and effective communication across departments.
 
 
 
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 
 
 
 <ul>
 <li>
 Manage executive schedules and coordinate meetings.
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 Prepare and edit correspondence, reports, and presentations.
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 Handle confidential information with discretion.
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 Assist in project management and follow up on key initiatives.
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 Act as a liaison between executives and internal/external stakeholders.
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 </ul>
 
 
 
 
 
 
 
 Qualifications
 
 
 
 
 
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration or related field.
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 </ul>
 
 
 
 
 
 
 
 Required Skills
 
 
 
 
 
 
 
 
 <ul>
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 Proven experience as an executive assistant or in other administrative roles.
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 Excellent organizational and time management skills.
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 Strong written and verbal communication abilities.
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 Proficiency in MS Office Suite and other relevant software.
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 </ul>
 
 
 
 
 
 
 
 Preferred Skills
 
 
 
 
 
 
 
 
 <ul>
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 Experience in the tech industry.
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 Familiarity with project management tools.
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 </ul>
</div>

Manpower Middle East

<div>
 
 Our client is seeking a proactive and detail‑oriented
 
 Junior Executive Assistant
 
 to support the team and ensure smooth day‑to‑day operations. The ideal candidate should have hands‑on experience with
 
 Odoo ERP
 
 , good
 
 accounting skills
 
 , and a very good communication and writing skills.
 
 
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Manage calendars, schedule meetings, and coordinate appointments.
 </li>
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 Prepare reports, presentations, and internal communications.
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 Handle email correspondence and follow up on pending tasks.
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 Assist with travel arrangements, bookings, and itineraries.
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 Enter and update data across Odoo modules (Sales, CRM, Accounting, Inventory, HR).
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 Generate reports and dashboards as requested by management.
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 Support process workflows and ensure data accuracy within the system.
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 Coordinate with internal teams to resolve Odoo-related issues.
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 Assist with basic bookkeeping tasks such as:
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 Invoice preparation and posting
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 Expense tracking
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 Vendor payments
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 Reconciliation of receipts and petty cash
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 Maintain organized digital and physical filing systems.
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 Support procurement and office management activities.
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 </ul>
 
 
 
 
 
 Qualifications &amp; Skills
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Accounting, Finance, or related field.
 </li>
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 3&ndash;5 years of experience
 
 in an administrative or executive assistant role.
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 Practical experience using Odoo ERP
 
 (mandatory).
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 Very good understanding of accounting principles.
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 Strong proficiency in MS Office (Excel, Word, PowerPoint).
 </li>
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 Excellent communication skills in English; French is a plus.
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 Ability to maintain confidentiality and handle sensitive information.
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 Strong organizational skills and attention to detail.
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 Ability to work independently and manage multiple priorities.
 </li>
 </ul>
 
 
</div>

Junior Executive Assistant

Vocus Building Contracting LLC.

Job Title: Executive Assistant to Director (Construction / Real Estate)We are seeking a highly capable and proactive Executive Assistant to provide direct support to the Director in a dynamic design, build, and construction environment.Key Responsibilities:<ul><li>Manage the Director&rsquo;s calendar, meetings, and strategic priorities</li><li>Coordinate with clients, consultants, subcontractors, and internal teams on behalf of the Director</li><li>Prepare high-level reports, presentations, and official correspondence</li><li>Track project updates, key decisions, and ensure timely follow-ups</li><li>Assist in business operations, planning, and executive-level coordination</li><li>Maintain strict confidentiality of sensitive business information</li><li>Organize meetings, record minutes, and monitor action points</li></ul>Requirements:<ul><li>Minimum 4 years of UAE experience in construction, real estate, or fit-out industry</li><li>Prior experience supporting senior management or Director-level executives</li><li>Strong communication, coordination, and organizational skills</li><li>Ability to multitask, prioritize, and work in a fast-paced environment</li><li>Proficient in MS Office and professional documentation</li><li>High level of professionalism, discretion, and attention to detail</li></ul>Preferred:<ul><li>Valid UAE driving license</li><li>Experience in design &amp; build / project-based companies</li></ul>Location: DubaiInterested candidates may share their CV.Job Types: Full-time, PermanentPay: AED4,000.00 - AED5,000.00 per monthWork Location: In person

Ocus Design and Build

Job Title: Executive Assistant to Director (Construction / Real Estate)We are seeking a highly capable and proactive Executive Assistant to provide direct support to the Director in a dynamic design, build, and construction environment.Key Responsibilities:<ul><li>Manage the Director&rsquo;s calendar, meetings, and strategic priorities</li><li>Coordinate with clients, consultants, subcontractors, and internal teams on behalf of the Director</li><li>Prepare high-level reports, presentations, and official correspondence</li><li>Track project updates, key decisions, and ensure timely follow-ups</li><li>Assist in business operations, planning, and executive-level coordination</li><li>Maintain strict confidentiality of sensitive business information</li><li>Organize meetings, record minutes, and monitor action points</li></ul>Requirements:<ul><li>Minimum 4 years of UAE experience in construction, real estate, or fit-out industry</li><li>Prior experience supporting senior management or Director-level executives</li><li>Strong communication, coordination, and organizational skills</li><li>Ability to multitask, prioritize, and work in a fast-paced environment</li><li>Proficient in MS Office and professional documentation</li><li>High level of professionalism, discretion, and attention to detail</li></ul>Preferred:<ul><li>Valid UAE driving license</li><li>Experience in design &amp; build / Properties</li></ul>Location: DubaiInterested candidates may share their CV.Job Types: Full-time, PermanentPay: AED4,000.00 - AED5,000.00 per monthWork Location: In person

Kerten Hospitality

<div>Executive Assistant
ABOUT KERTEN HOSPITALITY
Kerten Hospitality (KH) is an end-to-end lifestyle hospitality operator creating bespoke destinations, lodging, experiences and communities while optimising operations and driving profitability for savvy investors with a strong commitment to sustainability. KH transforms destinations through impactful partnerships with Lodging, Food &amp; Beverage, Retail, Entertainment, Art and Wellness brands with a focus on building Ecosystems, and unique community-centric destinations, which connect International &amp; local travellers. The Group&rsquo;s current pipeline of lodging includes projects in numerous countries in the Middle East, Europe, and North Africa region. An expanding development pipeline of more than 55 lodging projects representing over 4,500 keys planned across our international development pipeline.
Our Impact Every destination we develop and every concept we bring to life is driven by purpose and rooted in ESG, locality, sustainability, innovation, meaningful collaborations, that nurture ecosystems supporting community growth, guided by our values of Connection, Curation, Innovation, and Leading the Way.
ABOUT THE ROLE
KEY RESPONSIBILITIES<ul><li>
Manage complex and high-volume travel arrangements for senior executives, ensuring seamless, cost-efficient, and well-coordinated itineraries.</li><li>
Oversee and optimise calendar management for C-level executives, ensuring effective prioritisation, time allocation, and alignment with business objectives.</li><li>
Coordinate executive onboarding processes, including documentation, logistics, and structured induction planning.</li><li>
Prepare, review, and coordinate Board Packs, ensuring accuracy, quality, and timely submission of materials for executive and board-level meetings.</li><li>
Act as a key point of coordination for administrative systems and internal platforms, ensuring efficiency, compliance, and smooth day-to-day operations.</li><li>
Lead the organisation of recurring executive and company-wide meetings, including scheduling, agenda preparation, documentation, and follow-up on key action items.</li><li>
Prepare and submit periodic travel and expense reports, supporting accurate cost tracking and financial oversight.</li><li>
Draft, manage, and distribute professional meeting minutes, ensuring clear documentation of decisions and accountability on action points.</li><li>
Continuously develop and enhance templates, trackers, and workflows related to executive support, reporting, and administrative processes to improve efficiency.</li><li>
Maintain the highest level of confidentiality, discretion, and professionalism when handling sensitive executive and company information.</li><li>
Support team coordination and contribute to process improvements, sharing best practices and driving operational excellence.</li></ul>
EXPERIENCE &amp; SKILLS<ul><li>
5+ years as an Executive Assistant or similar administrative support role.</li><li>
Experience handling sensitive information and supporting C-level leadership.</li><li>
Proficient in Microsoft Office Suite.</li><li>
Strong written and verbal communication in English.</li><li>
Exceptional time-management, discretion, and organization skills.</li></ul>
JOINING OUR TEAM MEANS<ul><li>
Competitive Compensation: A rewarding package tailored to your experience.</li><li>
Career Growth: Opportunities for advancement within our dynamic organisation.</li><li>
Inclusive Environment: A vibrant and inclusive workplace that encourages collaboration.</li><li>
Shared Purpose: Working with passionate people who live our values every day &mdash; connecting, innovating, curating, and leading the way together.</li></ul>
Apply CRAFT YOUR CAREER. - Kerten Hospitality</div>

Explore 782+ Executive staff assistant in Dubai this April. Find roles across top companies and apply now to boost your career.

782 executive staff assistant jobs In Dubai

Executive Assistant

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Executive Assistant