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Grand Flora Group

Executive Assistant to COOGrand Flora Group LLC &ndash; Dubai, UAEKey Responsibilities1. Administrative SupportManage and organize the COO&rsquo;s calendar, meetings, and travel schedules.Draft, review, and manage correspondence, reports, and presentations.Prepare meeting agendas, minutes, and follow-ups.2. Operational SupportCoordinate with department heads and teams to ensure timely updates and reporting to the COO.Assist in monitoring key projects, deliverables, and deadlines.support the COO in decision-making by preparing accurate briefing materials.3. CommunicationServe as the primary point of contact between the COO and internal/external stakeholders.Handle confidential information with integrity and discretion.Maintain professional communication across all channels.4. Other DutiesOrganize events, workshops, or internal meetings as required.Manage expense reports and budgets related to the COO&rsquo;s office.Provide general office management and administrative support as needed.Requirements.Proven experience as an Executive Assistant, Personal Assistant, or similar administrative role.Strong organizational and multitasking skills.Excellent written and verbal communication in English (Arabic is a plus).Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).High level of discretion and professionalism.Ability to work under pressure and handle fast-paced tasks.Valid UAE Driving License is a must.Job Type: Full-timePay: AED2,500.00 - AED4,500.00 per monthExperience:<ul><li>Executive Assistant : 5 years (Preferred)</li></ul>License/Certification:<ul><li>driving license (Required)</li></ul>

Executive Assistant

Accor

<div>Company Description 
Ennismore is a creative hospitality company rooted in culture and community, with a global collection of entrepreneurial and founder-built brands with purpose at their heart. Ennismore is a joint- venture with Accor, formed in 2021.
Ennismore has brought together two global F&amp;B leaders, PARIS SOCIETY and RIKAS, renowned for their iconic venues worldwide and recognized as two of the industry's largest F&amp;B operators. 
This F&amp;B platform consolidates F&amp;B brand houses and operations, driven by strategic and creative concepts. 
Job Description 
We are seeking a highly organized and efficient Executive Assistant to join our team in Dubai, United Arab Emirates. The ideal candidate will provide comprehensive administrative support to senior executives, ensuring smooth daily operations and effective communication within the organization.<ul><li>
Manage complex calendars and schedule meetings</li><li>
Act as a liaison between executives and internal/external stakeholders, maintaining professional communication at all times</li><li>
Prepare and edit correspondence, presentations, and reports with a high level of accuracy</li><li>
Handle confidential and sensitive information with the utmost discretion</li><li>
Organize and maintain filing systems,</li><li>
Coordinate and assist in the planning of corporate events, meetings, and conferences</li><li>
Coordinating travel and logistics for business trips, including booking travel, preparing itineraries and supporting executives in completing expense reports</li><li>
Anticipate the needs of executives and proactively offer solutions to potential issues</li><li>
Overseeing general office processes, such as ordering office supplies for departments or leading administrative support staff</li></ul> 

Qualifications 
<ul><li>
Bachelor's degree in Business Administration or related field (preferred)</li><li>
3-5 years of experience as an Executive Assistant or in a similar role supporting C-level executives</li><li>
Exceptional verbal and written communication skills in English; knowledge of Arabic is a plus</li><li>
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)</li><li>
Strong organizational and time management skills with the ability to multitask and prioritize effectively</li><li>
Demonstrated ability to handle confidential information with discretion</li><li>
Excellent problem-solving and decision-making skills</li><li>
Experience in calendar management, travel arrangements, and event planning</li><li>
Ability to work in a fast-paced environment and adapt to changing priorities</li><li>
Professional demeanor with a positive attitude and strong work ethic</li><li>
Familiarity with business operations and corporate environments</li><li>
Certifications in office management or executive assistance are a plus</li></ul> 

Additional Information 
What&rsquo;s In It for You<ul><li>
The opportunity to embark on an exciting career in a company that is taking off!</li><li>
Ennismore&rsquo;s values and fast-growing environment</li><li>
The opportunity to be yourself and collaborate with other bright minds in a relaxed, innovative culture</li><li>
The opportunity to challenge the norm and work in a rewarding environment, building global brand</li><li>
Great healthcare, competitive salary, and some nice extra perks across the Ennismore family of brands!</li><li>
Lots of opportunity to progress and switch it up as part of a global family of brands</li><li>
Learning opportunities to broaden your skillset and development that helps you think, make, and thrive at work</li><li>
An annual diversity and inclusion calendar of events creating opportunities for you to learn, celebrate and make a positive impact</li></ul></div>

Executive Assistant - Ennismore

AKW Consultants

Job Title: Executive Marketing AssistantLocation: Dubai, UAEDepartment: MarketingJob Type: Full-TimeAbout AKW Consultants:AKW Consultants is a leading professional service consultancy, part of the AKW Group of Companies, registered with the Dubai Economic Department and the DMCC, UAE. We have been serving clients across the GCC region, providing expertise in compliance, third-party audits, and regulatory requirements.About the Role:We are looking for a highly organized and proactive Executive Marketing Assistant to provide high-level support to our Senior Marketing Manager and contribute to the success of the marketing department at AKW Consultants. This role combines personalized executive support, team coordination, and hands-on involvement in events, marketing logistics, and social media execution.The ideal candidate thrives in fast-paced environments, has a sharp eye for detail, and can communicate effectively across internal teams, external partners, and event vendors.Key Responsibilities:Executive &amp; Administrative Support&middot; Act as a gatekeeper and right-hand to the Senior Marketing Manager, managing calendar, tasks, and email follow-ups.&middot; Draft professional correspondence and reports on behalf of the manager.&middot; Track deadlines, manage reminders, and ensure timely follow-through on priorities.Event &amp; Vendor Coordination&middot; Serve as the primary liaison with event organizers, logistics partners, and vendors.&middot; Assist in the planning, execution, and coordination of events, conferences, and speaking engagements.&middot; Handle bookings, confirmations, and on-site support when needed.Marketing &amp; Content Support&middot; Assist in preparing PowerPoint presentations, reports, and marketing assets.&middot; Coordinate social media scheduling, including uploading content on LinkedIn and tracking engagement.&middot; Support the team in monitoring campaign deliverables, document organization, and asset approvals.Team Communication &amp; Project Follow-ups&middot; Follow up with marketing team members on ongoing tasks, deadlines, and project milestones.&middot; Maintain documentation of project statuses, meeting notes, and action items.&middot; Ensure smooth knowledge flow and communication between departmentsQualifications:&middot; 3+ years of experience in executive assistance, marketing coordination, or operations support (experience in a marketing or events environment is a plus).&middot; Strong organizational and multitasking abilities with excellent written and verbal communication skills.&middot; Comfortable with project management tools, email/calendar systems, and Microsoft Office / Google Workspace.&middot; Fluent in English.Soft Skills We Value:&middot; Discreet and professional&middot; Proactive and resourceful&middot; Calm under pressure, especially during events&middot; High attention to detail and reliability&middot; Solution-oriented with a collaborative attitudeJob Types: Full-time, PermanentExperience:<ul><li>Illustrator / InDesign / Photoshop: 1 year (Required)</li></ul>

Executive Marketing Assistant

Eaton

<div>
 Eaton has been a key player in the Middle East for 40 years. Last July, we announced the construction of a
 
 new sustainable campus
 
 in Dubai, which will bring together our commercial, manufacturing, and support functions, providing room for future growth.
 
 
 
 About Eaton
 
 
 
 Eaton is a power management company where we provide energy-efficient solutions that help our customers effectively manage electrical, hydraulic and mechanical power more efficiently, safely and sustainably. Eaton is dedicated to improving the quality of life and the environment through the use of power management technology and services. Eaton has approximately 96,000 employees and sells products to customers in more than 175 countries.
 
 
 We are seeking a highly organized, proactive, and professional
 
 Executive Assistant.
 
 The Executive Assistant will provide high-level administrative, operational, and project coordination support, ensuring the VP&rsquo;s activities run smoothly and effectively. The ideal candidate will be a self-starter with strong communication skills, attention to detail, and the ability to manage confidential information in a fast-paced technical environment.
 
 
 
 What You&rsquo;ll Do
 
 
 
 <ul>
 <li>
 Manage complex scheduling and calendar coordination across internal teams, clients, and external stakeholders.
 </li>
 <li>
 Organize and prepare materials for meetings, presentations, and reports; compile data and produce executive-level summaries.
 </li>
 <li>
 Screen and prioritize emails, correspondence, and requests, ensuring timely follow-up and appropriate responses.
 </li>
 <li>
 Coordinate domestic and international travel arrangements, itineraries, and expense reporting.
 </li>
 <li>
 Act as a liaison between the VP and internal/external stakeholders, ensuring smooth communication flow.
 </li>
 <li>
 Track key projects, deliverables, and initiatives, proactively following up on deadlines and action items.
 </li>
 <li>
 Handle confidential information with discretion and maintain a high level of professional integrity.
 </li>
 <li>
 Assist with organizing team events, meetings, conferences, and technical workshops.
 </li>
 <li>
 Perform general administrative duties such as filing, record-keeping, procurement requests, and office management tasks.
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor's degree or equivalent experience in business administration, management, or a related field.
 </li>
 <li>
 10+ years of related experience in large Multinational Organizations
 
 
 
 </li>
 </ul>
 
 Skills
 
 
 
 <ul>
 <li>
 Proven experience as an executive assistant or in a similar role supporting senior leadership.
 </li>
 <li>
 Exceptional organizational and time-management skills.
 </li>
 <li>
 Strong interpersonal and communication abilities.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Ability to handle confidential information with discretion.
 </li>
 <li>
 Excellent problem-solving skills and attention to detail.
 </li>
 <li>
 Flexibility and adaptability in a fast-paced environment.
 </li>
 <li>
 Professional demeanor and a positive attitude.
 </li>
 <li>
 Experience with project management tools and software is a plus.
 </li>
 <li>
 Demonstrated ability to communicate and coordinate with others.
 </li>
 <li>
 Skilled in navigating &amp; collaborating with multiple stakeholders in a complex organization.
 </li>
 <li>
 Strong sense of urgency &amp; solid organization skills, able to resolve problems efficiently.
 </li>
 <li>
 Self-motivated &amp; driven.
 
 
 
 </li>
 </ul>
 
 What We Offer You
 
 
 
 <ul>
 <li>
 Being part of a company that has been in business for more than 100 years, is well known in the industry, and has a major impact on the energy industry
 </li>
 <li>
 Work in a company that is commitment to Inclusion &amp; Diversity and Sustainability
 </li>
 <li>
 Annual mentoring program, Eaton University, a reward, and recognition system
 </li>
 <li>
 Ongoing Learning and Career Development Opportunities in a global company. Build your career and apply internally for our open positions worldwide
 </li>
 <li>
 Strong, agile and diverse team locally and globally
 </li>
 <li>
 Strong processes and state-of-the-art systems and tools
 </li>
 <li>
 Structured employee development processes, open feedback culture with development plans
 </li>
 <li>
 Detailed induction support and well-structured onboarding
 </li>
 <li>
 Balance your work and life with a hybrid worktime model
 
 
 
 </li>
 </ul>
 Living and Working in Dubai
 
 
 Dubai is a vibrant, cosmopolitan city known for its modern architecture, luxurious lifestyle, and rich cultural heritage. Living and working in Dubai offers an exceptional quality of life with world-class amenities, a safe environment, and a thriving expatriate community. Experience a dynamic blend of work and leisure in one of the world&rsquo;s most exciting cities.
 
 
 Ready to make a difference? Join Eaton&rsquo;s Dubai Team and be part of a company shaping the future of sustainable manufacturing and power management!
 
 
 We are committed to ensuring equal employment opportunities for job applicants and employees. Our recruitment processes use balanced selection criteria and avoid unlawful discrimination against applicants on the basis of their age, colour, disability, marital status, national origin, gender, gender identity, genetic information, race or racial origin, religion, sexual orientation or any other status protected or required by law.
 
 
</div>

New East General Trading

The Role
 We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our Chief Executive Officer. This role is pivotal in ensuring the smooth operation of the CEO's office, managing schedules, coordinating communications, and facilitating effective decision-making processes in a dynamic corporate environment based in Dubai. Responsibilities: - Manage and maintain the CEO's calendar, appointments, and travel arrangements. - Act as the primary point of contact between the CEO and internal/external stakeholders. - Prepare, review, and distribute correspondence, presentations, and reports on behalf of the CEO. - Coordinate meetings, including preparing agendas, taking minutes, and following up on action items. - Handle confidential information with utmost discretion and professionalism. - Support project management tasks and assist in special assignments as directed by the CEO. - Liaise with other departments to ensure seamless communication and timely execution of tasks. - Organize and facilitate logistics for corporate events and board meetings.
 
Requirements
 <ul>
<li>Bachelor's degree in Business Administration, Communications, or related field preferred. - Proven experience as an Executive Assistant or in a similar role supporting senior executives. - Exceptional organizational and time-management skills with the ability to multitask effectively. - Excellent verbal and written communication skills in English; knowledge of Arabic is a plus. - Strong interpersonal skills with the ability to build relationships at all levels of the organization. - High level of discretion and confidentiality. - Proficient in Microsoft Office Suite and other relevant software tools. - Ability to work independently and proactively anticipate the needs of the CEO. - Flexible and adaptable to changing priorities in a fast-paced environment.</li>
</ul>
About the company
 New East has been serving automotive businesses since 1992. We are the largest importer & distributors of aftermarket automotive parts in United Arab Emirates. We are a proud member of Auto Parts Member Group (APMG) an industry-recognized organization that certifies and aims to create a support community for all Auto Parts Merchants in Dubai. People are at the heart of everything we do at New East. We continually invest in our highly skilled team,to ensure we progressively advance our organization and meet the future needs of the automotive aftermarket. Being the best in our field is the trademark of our company. We consistently strive to achieve zero lost sales and zero late deliveries for each and every customer.

Executive Assistant To Chief Executive Officer

Boundless

<div>
 
 
 
 Role Overview:
 
 
 
 
 We&rsquo;re looking to hire an
 
 Executive Assistant to the Chairman
 
 . This key role involves comprehensive support to the Chairman and Operations Department, requiring robust communication, organization, and efficient management of senior executives&rsquo; daily tasks.
 
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 Calendar Management and Scheduling
 
 :
 
 <ul>
 <li>
 Efficiently manage the Chairman&rsquo;s calendar, coordinating appointments, meetings, and conference calls.
 </li>
 <li>
 Prioritize and optimize scheduling to maximize the Chairman&rsquo;s time.
 </li>
 </ul>
 
 
 Travel Coordination
 
 :
 
 <ul>
 <li>
 Arrange complex travel logistics for the Chairman, including flights, accommodations, and ground transportation.
 </li>
 <li>
 Anticipate travel needs and handle adjustments promptly.
 </li>
 </ul>
 
 
 Document Preparation and Organization
 
 :
 
 <ul>
 <li>
 Create, edit, and format documents, presentations, and reports for executive meetings.
 </li>
 <li>
 Maintain an organized digital and physical filing system.
 </li>
 </ul>
 
 
 Special Projects and Initiatives
 
 :
 
 <ul>
 <li>
 Collaborate with C-level executives on strategic projects, conducting research, data analysis, and project coordination.
 </li>
 <li>
 Assist in preparing materials for board meetings and high-level presentations.
 </li>
 </ul>
 
 
 Confidentiality and Discretion
 
 :
 
 <ul>
 <li>
 Handle sensitive information with utmost confidentiality.
 </li>
 <li>
 Exercise discretion when dealing with confidential documents and discussions.
 </li>
 </ul>
 
 
 
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 
 Professionalism
 
 : Represent the Chairman and the firm with the highest level of professionalism and integrity.
 </li>
 <li>
 
 Typing Speed
 
 : A minimum of 60 WPM is required for this role.
 </li>
 <li>
 
 Communication Skills
 
 : Excellent verbal and written communication skills in English (other languages are a plus).
 </li>
 <li>
 
 Software Proficiency
 
 : Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 
 Attention to Detail
 
 : Meticulous in document preparation and data management.
 </li>
 <li>
 
 Adaptability
 
 : Comfortable in a fast-paced, ever-changing environment.
 </li>
 <li>
 
 Positive Attitude
 
 : Proactive, solution-oriented, and maintains a positive outlook.
 </li>
 </ul>
</div>

Operations Executive Assistant

Expertise Recruitment

<div>The Executive Assistant plays a crucial role in providing high-level administrative support to the CEO. It requires exceptional organizational skills, attention to detail, discretion, and the ability to manage multiple tasks efficiently. 
MAIN RESPONSIBILITIES 
<ul><li>
Assist with research, and presentations as requested by the CEO. 
</li><li>
Participate in innovative projects and take initiatives in suggesting new ideas based on need. 
</li><li>
Help manage the CEO's schedules, appointments, and travel arrangements. 
</li><li>
Act as a liaison between the CEO and internal/external stakeholders, maintaining professional relationships and handling requests or inquiries. 
</li><li>
Draft and edit correspondence, memos, and other documents on behalf of the CEO when needed. 
</li><li>
Ensure timely communication and follow-up on behalf of the CEO, keeping them informed of relevant information or updates. 
</li><li>
Maintain strict confidentiality and discretion in handling sensitive information and confidential matters.</li></ul><div></div><h3 class="jobSectionHeader"> 
Requirements</h3> 
<ul><li>
Bachelor&rsquo;s degree in Business Administration or a related field. 
</li><li>
5+ years of proven experience in a similar administrative and/or analytical role. 
</li><li>
Excellent organizational and time management skills. 
</li><li>
Fluency in Arabic and English. 
</li><li>
Strong written and verbal communication abilities. 
</li><li>
Proficiency in Microsoft Office Suite and other relevant software. 
</li><li>
Ability to prioritize tasks and manage multiple deadlines. 
</li><li>
Discretion and confidentiality in handling sensitive information. 
</li><li>
Flexibility and adaptability to changing priorities and deadlines.</li></ul></div><div></div>

Explore 1649+ Executive staff assistant in Dubai this September. Find roles across top companies and apply now to boost your career.

1649 executive staff assistant jobs IN Dubai

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