executive assistant

personal assistant

office assistant

office administrator

executive assistant to ceo

executive staff assistant

Cube Wooden Works

Responsibilities:<ul><li>Organising their superior&rsquo;s entire schedule</li><li>Working directly with high-level employees</li><li>Making travel arrangements</li><li>Preparing corporate documents</li><li>Maintaining strict confidentiality</li><li>Sustaining a level of professionalism among staff</li></ul>Requirements:<ul><li>Experience: Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.</li><li>Technical Skills: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and virtual tools.</li><li>Communication: Exceptional verbal and written communication in English and Arabic</li><li>Soft Skills: High emotional intelligence, discretion, confidentiality, strong organizational skills, and the ability to work under pressure.</li><li>Education: Bachelor&rsquo;s degree in Engineering, Architecture or a related field is often preferred.</li></ul>Job Type: Full-timeWork Location: In person

Executive Assistant

Novanos

**Only Female applicants** will be consideredJob Title: Executive cum Personal Assistant (PA)Reports To: Chief Executive OfficerJob PurposeTo provide comprehensive administrative, secretarial, and personal support to senior management by managing schedules, communications, documentation, travel arrangements and coordination tasks, ensuring efficient daily operations while maintaining strict confidentiality and professionalism.Key Duties and Responsibilities1. Executive &amp; Administrative Support<ul><li>Manage the executive&rsquo;s daily calendar, appointments, meetings, and reminders to ensure optimal time management</li><li>Coordinate domestic and international travel arrangements including flights, hotel bookings, visas, and itineraries</li><li>Screen and prioritize incoming calls, emails, and correspondence, responding or redirecting as appropriate</li><li>Draft, edit, format, and proofread correspondence, reports, presentations, and official documents</li><li>Prepare briefing notes, reports, and background materials for meetings and business engagements</li><li>Maintain accurate records of executive decisions, approvals, and follow-up action.</li></ul>2. Secretarial &amp; Documentation Management<ul><li>Maintain organized physical and electronic filing systems for confidential and official documents</li><li>Prepare, update, and manage contracts, agreements, letters, memos, and corporate records</li><li>Ensure proper documentation control, version management, and archiving in line with company policies</li><li>Handle document submissions, approvals, signatures, and distribution in a timely manner</li><li>Assist in preparing board meeting documents, agendas, minutes, and resolutions</li></ul>3. Meeting, Event &amp; Coordination Support<ul><li>Arrange and coordinate internal and external meetings, conferences, and business events</li><li>Prepare meeting rooms, presentations, materials, and refreshments when required</li><li>Record accurate minutes of meetings and ensure timely circulation and follow-up on action items</li><li>Liaise with internal departments, clients, suppliers, government entities, and external partners</li><li>Coordinate schedules between executives, departments, and external stakeholders</li></ul>4. Personal Assistant Responsibilities<ul><li>Act as a trusted liaison between the executive and internal/external parties</li><li>Manage personal schedules, reminders, and priority tasks for the executive</li><li>Assist with personal errands, travel arrangements, and confidential matters as assigned</li><li>Anticipate executive needs and proactively resolve issues to ensure smooth workflow</li><li>Maintain strict confidentiality of personal, financial, and business-related information</li></ul>5. Office Administration &amp; Support<ul><li>Monitor office supplies, stationery, and equipment; coordinate procurement and vendors</li><li>Assist in maintaining office systems, policies, and administrative procedures</li><li>Support HR and finance departments with documentation, approvals, and coordination when required</li><li>Track and follow up on invoices, expense claims, reimbursements, and petty cash related to executive activities</li><li>Ensure compliance with company policies, labor regulations, and administrative standards</li></ul>6. Compliance, Confidentiality &amp; Professional Conduct<ul><li>Handle sensitive company and executive information with discretion and integrity</li><li>Ensure adherence to company policies, corporate governance standards, and confidentiality agreements</li><li>Maintain professional conduct, appearance, and communication at all times</li><li>Support audits, inspections, and regulatory requirements by providing accurate documentation</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration, Secretarial Studies, or related field</li><li>Minimum 2 year&rsquo;s experience as a Secretary, Executive Secretary, or Personal Assistant</li><li>Experience supporting senior management or C-level executives required</li></ul>Skills &amp; Competencies<ul><li>Excellent organizational, multitasking, and time-management skills</li><li>Strong written and verbal communication skills in English</li><li>High proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li><li>Ability to prioritize tasks and work under pressure with minimal supervision</li><li>Strong interpersonal skills and professional judgment</li><li>High attention to detail and accuracy</li><li>Discretion, integrity, and trustworthiness</li></ul>Job Types: Full-time, PermanentPay: AED3,000.00 - AED5,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>Have you arranged travel itineraries for C-Suite employees? </li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Secretary/Personal Assistant: 2 years (Required)</li><li>Travel Arrangements for C-Suite: 2 years (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Executive cum Personal Assistant

The Floorist

We are looking for a highly organized and proactive Executive Assistant with at least 2&ndash;3 years of experience in a similar role within the UAE. The ideal candidate should be detail-oriented, professional, and capable of handling confidential information while supporting senior management in daily operations.Job Requirements:<ul><li>Minimum 2&ndash;3 years of experience as an Executive Assistant or in a similar administrative role (UAE experience preferred).</li><li>Provide high-level administrative support to senior management, including managing calendars, scheduling meetings, and coordinating appointments.</li><li>Prepare and draft emails, letters, reports, presentations, and other documents as required.</li><li>Handle internal and external communications on behalf of management in a professional manner.</li><li>Organize meetings, take minutes, and follow up on action points.</li><li>Coordinate travel arrangements including flights, hotel bookings, and itineraries.</li><li>Maintain confidential files, records, and sensitive information with integrity.</li><li>Liaise with clients, suppliers, and internal departments effectively.</li><li>Assist in office management tasks and support daily operational activities.</li><li>Strong knowledge of MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Excellent written and verbal communication skills in English (Arabic is an advantage).</li><li>Strong organizational skills, multitasking ability, and attention to detail.</li><li>Ability to work under pressure and meet deadlines.</li><li>Bachelor&rsquo;s degree in Business Administration or related field is preferred.</li></ul>Job Type: Full-timePay: AED4,500.00 - AED5,000.00 per month

African Queen Marketing Management

<div>
 
 
 Role Overview
 
 
 
 We are looking for a structured and reliable Executive Assistant to support the CEO / Chairman in a fast-paced international environment. This role is not only about calendar management.
 
 
 The right person must bring order to daily operations, manage communication across countries, prepare clear presentations, and ensure strict follow-up on all tasks.
 
 
 The Executive Assistant acts as the CEO&rsquo;s right hand and must be able to work independently with high responsibility.
 
 
 
 
 
 
 Main Responsibilities
 
 
 <ul>
 <li>
 Manage the CEO&rsquo;s calendar and priorities across different time zones
 </li>
 <li>
 Organize meetings, prepare agendas, and track all action points
 </li>
 <li>
 Follow up with team members until tasks are completed
 </li>
 <li>
 Prepare clean, professional, well-structured presentations
 </li>
 <li>
 Communicate and translate in English, Russian, and Chinese
 </li>
 <li>
 Handle international travel arrangements (flights, visas, hotels, urgent changes)
 </li>
 <li>
 Coordinate with internal teams and external partners
 </li>
 <li>
 Support business and strategic initiatives
 </li>
 <li>
 Handle confidential information with full discretion
 </li>
 </ul>
 
 
 
 
 
 Required Skills
 
 
 <ul>
 <li>
 Fluent in English, Russian, and Chinese (spoken and written)
 </li>
 <li>
 Strong ability to create clear and visually strong presentations
 </li>
 <li>
 Excellent follow-up discipline &mdash; no task is left unfinished
 </li>
 <li>
 Highly organized and detail-oriented
 </li>
 <li>
 Calm under pressure
 </li>
 <li>
 Able to work independently
 </li>
 <li>
 Strong sense of responsibility and ownership
 </li>
 </ul>
 
 
 
 
 
 Work Style Expectations
 
 
 <ul>
 <li>
 Flexible with working hours
 </li>
 <li>
 Comfortable supporting across different time zones
 </li>
 <li>
 Available online and responsive when urgent matters arise
 </li>
 <li>
 Ready to adapt to changing priorities
 </li>
 </ul>
</div>

Executive Assistant to Chief Executive Officer

Alchemy Group

<div>
 
 
 ROLE :
 
 Executive Assistant
 
 
 
 EXPERIENCE :
 
 1+ years
 
 
 
 LOCATION :
 
 Dubai
 
 
 
 
 
 
 WHAT YOU'LL DO :
 
 
 
 
 
 <ul>
 <li>
 Manage daily executive operations: calendars, travel, meetings, notes.
 </li>
 <li>
 Handle client/partner communication: email, WhatsApp, calls, and follow-ups.
 </li>
 <li>
 Support sales workflows: pipeline tracking, proposals, next-step coordination.
 </li>
 <li>
 Create and maintain docs, reports, and decks using Google Workspace.
 </li>
 <li>
 Draft clear communication: emails, summaries, decks, action items.
 </li>
 <li>
 Use AI tools (ChatGPT, automation, research) to boost productivity.
 </li>
 <li>
 Coordinate cross-team deliverables and ensure deadlines are hit.
 </li>
 <li>
 Maintain confidentiality and handle sensitive info responsibly
 </li>
 </ul>
 
 
 
 
 
 WHAT YOU NEED:
 
 
 
 
 
 <ul>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Prior client-facing or sales-support experience.
 </li>
 <li>
 Strong Google Workspace and productivity tool skills.
 </li>
 <li>
 Comfort with AI tools and workflows.
 </li>
 <li>
 Strong organisation and prioritisation.
 </li>
 <li>
 Proactive, solution-driven mindset.
 </li>
 <li>
 Discretion with confidential business information.
 </li>
 <li>
 Bonus: Experience in tech, media, advertising, or founder-led teams.
 </li>
 </ul>
 
 
</div>

MIE GROUPS

Location: Dubai, UAEEmployment Type: Full-TimeCompany: MIE Events DMCCMinimum 2+ years of experience in the Events &amp; Exhibitions industry is preferred, but not mandatory.Job Description:MIE Events DMCC is a leading organizer of international B2B exhibitions and trade shows across the Middle East, Africa, and Asia.This role requires a well-organized, proactive individual with experience in the events or exhibitions industry, who can provide solid support to the VP.Key Responsibilities:<ul><li>Manage and maintain executive calendars</li><li>Schedule meetings, appointments, and travel arrangements</li><li>Prepare reports, presentations, and correspondence</li><li>Handle confidential documents and information</li><li>Assist with client communications, follow-ups, and proposal preparations</li><li>Maintain and update CRM systems with accurate client data</li><li>Prepare presentations, sales documents, and reports</li><li>Support event registration, coordination, and client onboarding</li><li>Draft and respond to communications on behalf of the executive</li></ul>Meeting &amp; Event Coordination<ul><li>Organize meetings, conferences, and events</li><li>Prepare agendas and meeting materials</li><li>Record minutes and follow up on action items</li><li>Schedule internal/external meetings and calls</li><li>Prepare minutes, reports, and marketing updates if any</li></ul>Confidentiality &amp; Professionalism<ul><li>Maintain strict confidentiality</li><li>Handle sensitive matters with discretion</li><li>Represent the executive professionally at all times</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Marketing, Business Administration, or related field</li><li>Minimum 2-3 years of experience as Executive Assistant role in the UAE</li><li>Strong written and verbal communication skills</li><li>Proficiency in MS Office (Word, Excel, PowerPoint)</li><li>Familiarity with CRM platforms and basic digital marketing tools</li><li>Ability to multitask and work under tight deadlines</li><li>Energetic, detail-oriented, and team-focused</li></ul>What We Offer:<ul><li>Career growth within a globally active exhibition company</li><li>Dynamic and collaborative team culture</li><li>Direct exposure to large-scale B2B exhibitions across various industries</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>you have an experience in event and exibition</li></ul>

Executive Assistant/Secretary

GigaBrands

<div>
 
 About GigaBrands
 
 
 
 GigaBrands is an innovative eCommerce solutions provider, dedicated to helping brands succeed across various digital marketplaces, particularly through optimized Amazon strategies. With a focus on empowering businesses through expert guidance and robust operational support, our team thrives in a dynamic environment that rewards ambition and creativity.
 
 
 
 About The Role
 
 
 
 We are seeking a dedicated
 
 Executive Assistant
 
 to join our team and support our executive leadership. The ideal candidate is driven, highly organized, and excels in multitasking while maintaining exceptional attention to detail. This role involves providing critical administrative support and managing various executive functions to enhance operational efficiency and ensure smooth communications.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Act as a point of contact between executives and internal/external stakeholders
 </li>
 <li>
 Coordinate executive meetings, travel arrangements, and schedules
 </li>
 <li>
 Assist in the preparation of meeting agendas, materials, and minutes
 </li>
 <li>
 Manage and prioritize executive communications, including emails and calls
 </li>
 <li>
 Support the execution of special projects and initiatives
 </li>
 <li>
 Maintain confidentiality and exercise discretion in handling sensitive information
 </li>
 <li>
 Perform additional administrative tasks as required to support executive leadership
 
 
 </li>
 </ul>
 
 Why Join Us?
 
 
 
 At GigaBrands, we believe in fostering a collaborative and empowering work culture where every team member is encouraged to grow and contribute to our mission. Join us and play a key role in shaping the future of eCommerce success!
 
 
 
 Requirements
 
 
 
 <ul>
 <li>
 Proven experience in an administrative support role, preferably in an executive setting
 </li>
 <li>
 Exceptional organizational skills with the ability to handle multiple priorities
 </li>
 <li>
 Strong communication skills, both verbal and written
 </li>
 <li>
 Ability to operate with discretion and maintain confidentiality
 </li>
 <li>
 Proficient in technology, including Google Workspace and other project management software
 </li>
 <li>
 Self-motivated and able to work independently in a fast-paced environment
 </li>
 <li>
 Demonstrates problem-solving capabilities and a proactive approach to tasks
 </li>
 <li>
 Professional demeanor with a focus on collaboration and teamwork
 </li>
 <li>
 Fluency in English is required; knowledge of other languages is a plus
 
 
 </li>
 </ul>
 
 Expectations:
 
 
 
 <ul>
 <li>
 Full-time commitment (40 hours/week)
 </li>
 <li>
 Ability to adapt to changing priorities and work schedules
 </li>
 <li>
 Willingness to engage in continued professional development and growth opportunities
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 
 Benefits &amp; Working Conditions
 
 
 
 <ul>
 <li>
 Full-time employment (40 hours per week)
 </li>
 <li>
 Competitive salary package
 </li>
 <li>
 Opportunity to work directly with executive leadership
 </li>
 <li>
 Exposure to international operations and travel opportunities
 </li>
 <li>
 High-growth, performance-driven work environment
 </li>
 </ul>
</div>

Explore 1108+ Executive staff assistant in Dubai this March. Find roles across top companies and apply now to boost your career.

1108 executive staff assistant jobs In Dubai

Executive Assistant

Executive cum Personal Assistant

Executive Assistant

Executive Assistant to Chief Executive Officer

Executive Assistant

Executive Assistant/Secretary

Executive Assistant