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executive staff assistant

Healthrix

Executive Assistant (Female)Role OverviewWe are seeking a highly organized, proactive, and resourceful Executive Assistant to support the CEO &amp; Director. This role goes beyond traditional administrative support and requires strong coordination, stakeholder management, and execution capabilities across internal and external functions.Key Responsibilities<ul><li>Act as a central point of coordination between CEO/Director and internal teams.</li><li>Follow up with managers on operational, administrative, and development tasks to ensure timely execution.</li><li>Attend meetings, prepare minutes, track action points, and ensure closure.</li><li>Manage scheduling, travel, and executive-level coordination.</li><li>Facilitate meetings by ensuring all arrangements and logistics are in place in coordination with HR &amp; Admin Department.</li><li>Visit &amp; engage with external stakeholders including clients, vendors, and government/non-government representatives.</li><li>Represent CEO/Director in external meetings when required.</li><li>Coordinate internally to ensure smooth handling of client and official visits.</li><li>Maintain confidentiality and handle sensitive information with discretion.</li></ul>Requirements<ul><li>3&ndash;6 years of experience in executive support or coordination roles.</li><li>Min. Bachelor&rsquo;s Degree in Business Administration or equivalent.</li><li>Strong communication and interpersonal skills in English.</li><li>Ability to manage multiple priorities and work under pressure .</li><li>High level of professionalism and discretion.</li><li>Experience dealing with external stakeholders</li></ul>Job Timings &amp; Location<ul><li>Upper Mall, Lahore.</li><li>Mon &ndash; Fri (6PM to 3AM) &ndash; Night Shift</li></ul>Job Type: Full-timePay: From Rs120,000.00 per monthWork Location: In person

Executive Assistant (Female)

Motive

<div><div>Who we are:

Motive empowers the people who run physical operations with tools to make their work safer, more productive, and more profitable. For the first time ever, safety, operations and finance teams can manage their drivers, vehicles, equipment, and fleet related spend in a single system. Combined with industry leading AI, the Motive platform gives you complete visibility and control, and significantly reduces manual workloads by automating and simplifying tasks.

Motive serves nearly 100,000 customers &ndash; from Fortune 500 enterprises to small businesses &ndash; across a wide range of industries, including transportation and logistics, construction, energy, field service, manufacturing, agriculture, food and beverage, retail, and the public sector.

Visit gomotive.com to learn more.</div><h3 class="jobSectionHeader">
About the Role:</h3>

We are seeking a highly organized and proactive Executive Assistant to support our executive leadership. This role requires a high level of discretion, strong attention to detail, and the ability to operate effectively in a fast-paced, high-growth environment.

You will play a key role in enabling executive productivity and ensuring smooth day-to-day operations, while acting as a trusted partner to leadership.
<h3 class="jobSectionHeader">
What You'll Do:</h3>
<ul><li>Manage and maintain executive calendars, including scheduling, prioritization, and coordination across stakeholders</li>
<li>Anticipate executive needs and act ahead of requests, preparing materials and context in advance</li>
<li>Coordinate complex travel arrangements, including itineraries, bookings, and logistics for meetings and events</li>
<li>Act as a primary point of contact between executives and internal/external stakeholders</li>
<li>Coordinate across time zones and manage complex scheduling constraints with senior stakeholders</li>
<li>Manage high-priority and time-sensitive requests, exercising strong judgment and discretion</li>
<li>Plan and execute team offsites, meetings, and events</li>
<li>Support special projects and cross-functional initiatives as needed</li>
<li>Maintain organizational documents such as org charts and distribution lists</li>
<li>Uphold a high level of confidentiality and professionalism at all times</li>
</ul><h3 class="jobSectionHeader">What We're Looking For:</h3>
<ul><li>5-8+ years of experience as an Executive Assistant, preferably in a fast-paced or startup environment</li>
<li>Strong written and verbal communication skills</li>
<li>Excellent time management and organizational abilities</li>
<li>High attention to detail and ability to manage multiple priorities</li>
<li>Comfortable working under pressure and adapting to changing priorities</li>
<li>Ability to handle interruptions while maintaining focus and follow-through</li>
<li>High level of discretion and confidentiality</li>
<li>Proficiency in Microsoft Excel and PowerPoint</li>
<li>Strong judgment and ability to prioritize effectively</li>
</ul>
Timings: US Pacific time - 7 AM (PT) to 4 PM (PT)<div>
Creating a diverse and inclusive workplace is one of Motive's core values. We are an equal opportunity employer and welcome people of different backgrounds, experiences, abilities and perspectives.

Please review our Candidate Privacy Notice here.

UK Candidate Privacy Notice here.

The applicant must be authorized to receive and access those commodities and technologies controlled under U.S. Export Administration Regulations. It is Motive's policy to require that employees be authorized to receive access to Motive products and technology.</div></div>

Executive Assistant (Fixed Term/Temp)

ELITE

We are looking for a dependable and detail-oriented Executive Assistant to support senior management and ensure smooth day-to-day operations. This role requires strong organizational skills, discretion, and the ability to manage priorities in a fast-paced professional environment.What You&rsquo;ll Do You will manage schedules, meetings, and daily tasks for executives, handle professional communication, and assist with documentation and coordination. The role also involves tracking follow-ups, organizing information, and acting as a bridge between leadership and internal teams.Your Responsibilities<ul><li>Manage calendars, meetings, and appointments</li><li>Handle emails, calls, and professional correspondence</li><li>Prepare reports, presentations, and meeting notes</li><li>Track tasks, reminders, and follow-ups</li><li>Coordinate with internal teams on behalf of leadership</li><li>Organize documents and maintain confidential records</li></ul>What We&rsquo;re Looking For<ul><li>Experience in an executive support or administrative role</li><li>Strong communication and time-management skills</li><li>High attention to detail and confidentiality</li><li>Ability to multitask and work independently</li><li>Proficiency with office tools (MS Office or Google Workspace)</li></ul>Job Type: Full-timeWork Location: In person

Executive Assistant

KHAKI SUPERIORS LTD.

Are you a highly organised, proactive problem-solver looking for a career-defining role?We are seeking an exceptional Executive Virtual Assistant to work directly alongside a dynamic UK-based entrepreneur managing a diverse portfolio of growing businesses. This is not your standard administrative job. You will be the Founder's trusted right-hand, bringing structure, organisation, and momentum to ventures spanning marketing, energy brokerage, e-commerce, and emerging technology.This is a long-term opportunity specifically designed for someone ambitious. If your goal is to grow into an Operations Manager or Chief of Staff, this role will provide the direct mentorship, exposure, and responsibility to get you there.Your ImpactBecause the founder operates across multiple ventures, your days will be dynamic, engaging, and highly varied. Your primary mission is to keep the founder focused, organised, and moving forward.Daily Operations &amp; Strategic Support<ul><li>Take ownership of the founder&rsquo;s schedule, priorities, and task lists to ensure a structured workflow.</li><li>Coordinate ongoing projects, ensuring deadlines are met and momentum is maintained.</li><li>Draft high-level emails, prepare professional documents, and serve as a reliable communication hub.</li><li>Conduct research and distil complex information into clear summaries for rapid decision-making.</li><li>Follow up with international partners, freelancers, and team members to drive execution.</li></ul>Cross-Venture Coordination<ul><li>Organise seamless client onboarding and track progress.</li><li>Maintain CRM systems and ensure business records are up to date.</li><li>Prepare compelling proposals, presentations, and operational workflows.</li><li>Coordinate marketing activities, content schedules, and sales administration.</li></ul>Who You AreWe value attitude, adaptability, and reliability just as much as your CV. The ideal candidate is a natural organiser who thrives in a fast-paced environment.<ul><li>Proactive Problem Solver: You don&rsquo;t just wait for instructions; you anticipate needs, identify gaps, and build solutions before issues arise.</li><li>Confident Communicator: You possess excellent written and spoken English. You are entirely comfortable jumping on international video calls, speaking up, and representing the founder with professionalism.</li><li>Highly Adaptable: You embrace change and can seamlessly shift gears between different business models and tasks.</li><li>Calm Under Pressure: You know how to manage multiple priorities and maintain your composure when things move quickly.</li><li>Ownership Mentality: You take pride in your work and enjoy creating order out of chaos.</li></ul>Skills &amp; ExperienceEssential<ul><li>Exceptional written and verbal English communication skills.</li><li>Top-tier organisational and time-management abilities.</li><li>A reliable, high-speed internet connection and a dedicated remote work setup.</li><li>A proven ability to work independently with minimal supervision.</li></ul>Preferred (But Not Required)<ul><li>Prior experience as a Virtual Assistant, Executive Assistant, or Project Manager.</li><li>Familiarity with modern productivity tools (e.g., Google Workspace, ClickUp, Notion).</li><li>A basic understanding of business operations or marketing concepts.</li></ul>What We OfferWe are looking for someone who wants stability, responsibility, and continuous growth, not just a short-term freelance role.<ul><li>Competitive Compensation: PKR 50,000 - 130,000 per month, commensurate with experience.</li><li>Performance Bonuses: Financial rewards for your direct contribution to business growth.</li><li>Career Trajectory: A clear path to transition into senior operational leadership (Operations Manager / Chief of Staff).</li><li>Global Exposure: Direct, daily involvement in international business operations.</li><li>Flexible yet Aligned Hours: A full-time schedule aligned with UK working hours, offering reasonable flexibility.</li><li>In-Person Collaboration: Fully covered travel expenses for occasional in-person meetings and strategy sessions when the founder visits Pakistan.</li></ul>Pay: Rs50,000.00 - Rs130,000.00 per monthApplication Question(s):<ul><li>Imagine I need you to build a client onboarding workflow using a piece of software you have never seen before. I am travelling, entirely unreachable, and I need it functioning in 48 hours. Walk me through your exact step-by-step process for figuring this out without my help.</li><li>It is 10:00 am UK time. You log on to find three things happening simultaneously: an important client is frustrated because a meeting link didn't work, a freelancer hasn't delivered a crucial piece of marketing content due today, and an energy brokerage contract needs proofreading before I sign it at 10:30 am. In what exact order do you tackle these, and what specific actions do you take?</li></ul>Work Location: In person

Assistant

Clarkwell & Co

Personal Assistant and ReceptionistClarkwell &amp; Co Accountants Location: Lahore Job Type: Full-time, Permanent Working Hours: UK business hoursAbout Clarkwell &amp; Co AccountantsClarkwell &amp; Co Accountants is a professional firm of Chartered Certified Accountants based in Central London. We support a wide range of businesses and individuals with accounting, tax, payroll, bookkeeping, compliance, and advisory services.We are known for our professional standards, responsive service, and practical approach. Our work is built on clear communication, strong client relationships, and a commitment to delivering a reliable and high-quality service. As our business continues to grow, we are looking to strengthen our support team with the appointment of a capable and polished Personal Assistant and Receptionist in our Lahore office.About the RoleThis is a key support role within the business. The successful candidate will work closely with the Director and wider team, providing a high level of administrative and organisational support.All UK incoming calls will be diverted to the Lahore office, so this role requires someone with excellent spoken English, a professional telephone manner, and the confidence to communicate clearly with UK-based clients.Please note that this is not a traditional front desk reception role, as there are no walk-in visitors at the Pakistan office. The role is focused on telephone handling, diary management, executive support, administration, and client communication.The successful candidate must be professional, organised, discreet, reliable, and able to work effectively during UK working hours.Key ResponsibilitiesTelephone and Client Communication<ul><li>Answer incoming UK telephone calls professionally and confidently</li><li>Deal with client enquiries in a polite, calm, and efficient manner</li><li>Take clear and accurate messages and pass them to the relevant person promptly</li><li>Follow up on calls, emails, and outstanding matters where required</li><li>Maintain a consistently professional and helpful approach when speaking with clients</li></ul>Personal Assistant Support<ul><li>Provide day-to-day administrative and personal assistant support to the Director</li><li>Manage diaries, appointments, meetings, and reminders</li><li>Coordinate online meetings and internal schedules</li><li>Draft professional emails, letters, and other business correspondence in strong English</li><li>Assist with task follow-up and ensure important matters are tracked and completed</li><li>Handle confidential information with discretion and professionalism</li></ul>Administrative Support<ul><li>Maintain organised digital records, files, and office documentation</li><li>Prepare letters, documents, and internal trackers</li><li>Assist with data entry and general office administration</li><li>Support client onboarding administration and document collection</li><li>Ensure internal systems and records are kept accurate and up to date</li><li>Help maintain efficient day-to-day business operations</li></ul>Required Experience<ul><li>Previous experience in a Personal Assistant, Receptionist, Administrative Assistant, Executive Assistant, Client Services, or Office Support role</li><li>Experience handling telephone calls and written communication in English in a professional office environment</li><li>Experience supporting senior staff, managers, or directors</li><li>Experience managing diaries, meetings, and administrative workflows</li><li>Experience dealing with confidential information in a professional and responsible manner</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree preferred, but not essential if the candidate has strong relevant experience</li><li>Strong standard of written and spoken English is essential</li><li>Additional administrative, business, secretarial, or office management training would be an advantage</li></ul>Essential Skills<ul><li>Excellent spoken and written English</li><li>Strong communication and interpersonal skills</li><li>Professional and confident telephone manner</li><li>Strong administrative and organisational ability</li><li>Good time management and the ability to prioritise work effectively</li><li>High attention to detail and accuracy</li><li>Ability to work independently and use initiative</li><li>Ability to remain calm and professional under pressure</li><li>Strong sense of responsibility, discretion, and confidentiality</li><li>Good working knowledge of Microsoft Office, including Word, Excel, Outlook, and Teams</li></ul>Preferred Skills and Experience<ul><li>Experience dealing with UK clients or working with UK-based businesses</li><li>Experience in an accountancy firm, legal practice, consultancy firm, or other professional services environment</li><li>Confidence in drafting business correspondence without heavy supervision</li><li>Ability to coordinate multiple tasks and follow through to completion</li><li>Familiarity with office systems, document management, and client administration</li></ul>What We Are Looking ForWe are looking for someone who is:<ul><li>Highly professional and well organised</li><li>Fluent and confident in English communication</li><li>Reliable, proactive, and detail-focused</li><li>Comfortable speaking with UK clients and supporting senior management</li><li>Able to represent the firm in a polished and professional manner</li><li>Willing to work to high standards and take pride in their work</li></ul>Why Join Clarkwell &amp; Co<ul><li>Opportunity to work with a respected UK accountancy practice</li><li>Professional working environment</li><li>A varied and responsible role with direct support to the Director</li><li>Long-term opportunity for the right candidate</li><li>Exposure to an international business setting and UK client communication</li></ul>Job Type: Full-timePay: Rs50,000.00 - Rs150,000.00 per monthApplication Question(s):<ul><li>Do you have at least 2 years of relevant experience in administration, personal assistant work, or receptionist duties?</li><li>Are you confident answering and managing UK client calls in fluent English and using Microsoft Word, Excel, Outlook, and Teams??</li><li>Do you have experience drafting professional emails in English?</li><li>Are you available to work during UK business hours?</li><li>Have you previously supported a Director or senior manager?</li></ul>Work Location: In person

Personal Assistant and Receptionist - for London based firm

GTechSources

Role Overview: We are looking for a detail-oriented and highly organized Virtual Assistant to support our COO (based in the US) while ensuring smooth coordination between teams in Pakistan and the US. The ideal candidate will have strong communication skills, experience with data entry and CRM systems, and the ability to manage tasks efficiently across different time zones.Key Responsibilities:<ul><li>Act as a virtual point of contact between the COO and internal teams across the US and Pakistan</li><li>Manage calendars, schedule meetings, and coordinate follow-ups across time zones</li><li>Perform accurate data entry and maintain records in CRM systems</li><li>Ensure data accuracy, consistency, and proper documentation of business activities</li><li>Prepare reports, summaries, and updates for management</li><li>Track tasks, deadlines, and ensure timely completion</li><li>Handle email correspondence and maintain clear communication with stakeholders</li><li>Assist with administrative and operational tasks as required</li><li>Identify inefficiencies in processes and suggest improvements</li></ul>Requirements:<ul><li>Excellent written and verbal communication skills (English)</li><li>Minimum 2 years of experience as a Virtual Assistant, Executive Assistant, or similar role</li><li>Strong data entry skills with high attention to detail</li><li>Hands-on experience with CRM tools (e.g., Salesforce, HubSpot, or similar)</li><li>Strong organizational and multitasking abilities</li><li>Ability to work in US time zones when required</li><li>Proficiency in MS Office and/or Google Workspace</li><li>Problem-solving mindset with a proactive approach</li></ul>Preferred:<ul><li>Experience working with international teams, especially US-based stakeholders</li><li>Familiarity with business operations, reporting, and data management</li></ul>What We Offer:<ul><li>Market Competitive Salary</li><li>Weekends Off (Saturday and Sunday)</li><li>22 Paid Holidays</li><li>Medical Reimbursement</li><li>Annual Increment</li><li>Opportunities for professional growth and development</li><li>A collaborative and innovative work environment</li></ul>Working Hours: 12:00 PM &ndash; 9:00 PMAbility to commute/relocate:<ul><li>Lahore: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Application Question(s):<ul><li>Do you have strong written and verbal communication skills in English?</li><li>How familiar are you with preparing reports and executive summaries?</li><li>Please note that this is an onsite position, and our standard operating hours are from 12 PM to 9 PM, Monday to Friday. Are you available and willing to work during these hours?</li><li>What is your current salary?</li><li>What is your salary expectation?</li><li>Do you have experience working in an IT company or software house?</li></ul>Experience:<ul><li>Virtual Assistant: 2 years (Preferred)</li><li>Data Entry: 2 years (Preferred)</li></ul>Location:<ul><li>Lahore (Preferred)</li></ul>Work Location: In person

Virtual Assistant (US Coordination)

Nask Soft Private Limited

We are looking for a proactive and organized Assistant HR Manager to support our Human Resources department in day-to-day operations. You will work closely with the HR Manager to ensure smooth recruitment, employee engagement, and compliance with HR policies. This is a great opportunity for an experienced HR professional ready to take on greater responsibility in a dynamic work environment.Key Responsibilities<ul><li>Assist in end-to-end recruitment processes &mdash; job postings, screening, interviews, and onboarding</li><li>Maintain and update employee records, HR databases, and documentation</li><li>Support payroll processing and attendance management</li><li>Handle employee queries, grievances, and disciplinary matters in a timely manner</li><li>Coordinate training and development programs for staff</li><li>Ensure compliance with labor laws and company HR policies</li><li>Assist in performance appraisal cycles and employee evaluations</li><li>Draft HR letters, memos, offer letters, and internal communications</li><li>Support the HR Manager in strategic HR planning and reporting</li></ul>Requirements<ul><li>Bachelor's degree in Human Resources, Business Administration, or related field</li><li>2&ndash;4 years of experience in an HR role (HR Executive or similar)</li><li>Strong knowledge of HR practices, labor laws, and compliance</li><li>Proficiency in MS Office (Word, Excel, Outlook) and HRIS tools</li><li>Excellent communication and interpersonal skills</li><li>High level of confidentiality and professionalism</li><li>Ability to multitask and work effectively in a fast-paced environment</li><li>Strong organizational and problem-solving skills</li></ul>What We Offer<ul><li>Competitive salary of PKR 60,000 per month</li><li>Fixed office hours: 1:00 PM to 10:00 PM (no late-night surprises)</li><li>Sundays off &mdash; enjoy your weekends!</li><li>Friendly and professional work environment</li><li>Career growth opportunities within the organization</li><li>Annual leaves and other benefits as per company policy</li></ul>Working HoursMonday to Saturday 1:00 PM &ndash; 10:00 PM Sunday Off On-Site PositionJob Type: Full-timePay: Rs40,000.00 - Rs60,000.00 per monthWork Location: In person

Assistant HR Manager

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