sales executive

administrative assistant

executive assistant

personal assistant

office assistant

executive support specialist

Index infotech

<div><div><div><div><ul><div><p>Date Opened</p>
<div>04/04/2026
</div></div><div><p>Job Type</p>
<div>Full time
</div></div><div><p>Industry</p>
<div>Administration
</div></div><div><p>Work Experience</p>
<div>4-5 years
</div></div><div><p>City</p>
<div>Dubai
</div></div><div><p>State/Province</p>
<div>Dubayy (Dubai)
</div></div><div><p>Country</p>
<div>United Arab Emirates
</div></div><div><p>Zip/Postal Code</p>
<div>88878
</div></div></ul></div><div><h3 class="jobSectionHeader"><b>About Us</b></h3>
<div><div>Index InfoTech is a leading business transformation consulting company. We serve SME and enterprise clients, driving their digital transformation strategy by encompassing business process re-engineering, digital design and architecture, deployment and maintenance of business critical solutions and services.</div><div></div><div><br>
Headquartered in Dubai and offices in India, North America and the Middle-East and customers in all inhabited continents, Index is on the lookout to augment their awesome #IndexFam to continue delivering world-class enterprise solutions.</div><div></div><div><br>
Apply Now!</div><br>
<div></div>
</div><p></p><h3 class="jobSectionHeader"><b>Job Description</b></h3>
<div><div>Role Summary:
<br>
</div><div>We are looking for a seasoned and highly professional Executive Secretary to the CEO, who will serve as a trusted partner in enabling executive effectiveness. The incumbent will primarily support the CEO (70% focus) while also providing high-level executive assistance to the Executive Committee (G5) and overseeing administrative operations for the Dubai office. This role requires strong coordination skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.</div><div></div><div><br>
Key Responsibilities:
<br>
</div><div>Executive Secretary to CEO (Primary Responsibility &ndash; 70%):
<br>
</div><ul><li>Provide comprehensive executive support, ensuring seamless management of the CEO&rsquo;s calendar, priorities, and engagements
</li><li>Strategically manage complex scheduling, including internal leadership meetings, external stakeholder interactions, and travel planning
</li><li>Prepare high-quality reports, presentations, briefing notes, and correspondence on behalf of the CEO
</li><li>Act as a key liaison between the CEO and internal/external stakeholders, ensuring effective communication and follow-through
</li><li>Track strategic priorities, action items, and deliverables, ensuring timely closure
</li><li>Maintain strict confidentiality and handle sensitive information with utmost professionalism<br>
</li></ul><div></div><br>
<div>Executive Assistant &ndash; Executive Committee (G5):
<br>
</div><ul><li>Provide structured administrative and coordination support to members of the Executive Committee
</li><li>Facilitate leadership meetings by managing logistics, preparing agendas, and documenting minutes
</li><li>Support in the preparation of business presentations, dashboards, and reports
</li><li>Ensure alignment and follow-ups across functions on key initiatives and decisions<br>
</li></ul><div></div><br>
<div>Dubai Office Administration:
<br>
</div><ul><li>Oversee and manage day-to-day administrative operations of the Dubai office
</li><li>Coordinate with external vendors, facility management teams, and service providers
</li><li>Ensure smooth functioning of office infrastructure, supplies, and administrative processes
</li><li>Support onboarding and administrative requirements for employees based in Dubai
</li><li>Ensure adherence to local compliance and administrative standards</li></ul><h3 class="jobSectionHeader"><b><br>
Requirements</b></h3><div>
Key Competencies:
<br>
</div><ul><li>Strong executive presence with excellent interpersonal and communication skills
</li><li>Exceptional planning, prioritization, and time management abilities
</li><li>High level of integrity, discretion, and confidentiality
</li><li>Detail-oriented with strong execution and follow-through capabilities
</li><li>Ability to manage multiple stakeholders and work under tight timelines
</li><li>Advanced proficiency in MS Office and presentation tools<br>
</li></ul><div></div><br>
<div>Qualifications &amp; Experience:
<br>
</div><ul><li>Bachelor&rsquo;s degree in business administration or a related discipline
</li><li>8+ years of experience in executive support roles, preferably supporting CXO-level leadership
</li><li>Prior exposure to multinational or cross-cultural environments will be an advantage<br>
</li></ul><div></div><br>
<div>Personal Attributes:
<br>
</div><ul><li>Highly proactive and solution-oriented
</li><li>Professional, composed, and adaptable
</li><li>Strong ownership mindset with a high degree of accountability</li></ul><br>
<b>
CANDIDTAES WITH SPONSERED VISA (SPOUSE/FATHER) WILL BE PREFERED</b></div></div></div></div></div><p></p>

Executive Secretary

CKE Restaurants, Inc.

<div>
 <p>
  <strong>
   POSITION SUMMARY
  </strong>
 </p>
 <p>
  The Executive Assistant is responsible for providing individualized executive support to a member of the Company&rsquo;s Leadership Team (LT). The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the function in support of the LT Member.&nbsp; The Executive Assistant serves as a liaison to other senior management teams within the function and works closely and effectively with the LT Member to keep them abreast of upcoming commitments and responsibilities and to follow up appropriately.&nbsp;
 </p>
 <p>
  &nbsp;
 </p>
 <p>
  <strong>
   ESSENTIAL FUNCTIONS
  </strong>
 </p>
 <p>
  <strong>
   May perform any or all of the following duties:
  </strong>
 </p>
 <ul>
  <li>
   Provides a wide variety of administrative support for the LT Member, including managing an extremely active calendar of appointments; completing expense reports; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings. Plans, coordinates, and ensures the LT Member's schedule is followed and respected.
  </li>
  <li>
   Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the LT Member, some of which may have organizational impact.
  </li>
  <li>
   Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.
  </li>
  <li>
   Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal and confidential correspondence, and other tasks that facilitate the LT Member's ability to effectively lead the company.
  </li>
  <li>
   Provides a bridge for smooth communication between the function and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff. Communicates directly, and on behalf of the LT Member, with affiliates, donors, Foundation staff, and others, on matters related to the LT Member's programmatic initiatives.
  </li>
  <li>
   Researches, prioritizes, and follows up on incoming issues and concerns addressed to the LT Member, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
  </li>
  <li>
   Attends training to remain current on industry trends
  </li>
  <li>
   Participates in company meetings, webinars, and conference calls
  </li>
  <li>
   Performs other duties and/or special projects as assigned in response to changing business conditions and/or requirements
  </li>
 </ul>
 <p>
  &nbsp;
 </p>
 <p>
  <strong>
   POSITION QUALIFICATIONS/CORE COMPETENCIES
  </strong>
 </p>
 <ul>
  <li>
   Minimum 5+ years of experience in an advanced administrative support role; preferably supporting a large department or senior executive.
  </li>
  <li>
   AA/AS Degree preferred
  </li>
  <li>
   Must have intermediate proficiency in Microsoft Office Suite
  </li>
  <li>
   Must have excellent written and oral communication skills, ability to communicate effectively with all levels of management, both inside and outside of the company
  </li>
  <li>
   Must be able to handle multiple projects simultaneously and accommodate shifting business priorities
  </li>
  <li>
   Independent judgment is required to plan, prioritize, and organize a diversified workload and recommend changes in office practices or procedures
  </li>
  <li>
   Must display strong analytical and organizational skills and have the ability to identify and implement process improvement strategies with positive business results
  </li>
  <li>
   Must have a strong work ethic and a high level of confidentiality to ensure proper handling of sensitive information
  </li>
 </ul>
 <p>
  <strong>
   &nbsp;
  </strong>
 </p>
 <p>
  <strong>
   WORK ENVIRONMENT
  </strong>
 </p>
 <ul>
  <li>
   The office is fast-paced, high-volume of activity, and a deadline-driven environment
  </li>
 </ul>
 <p>
  &nbsp;
 </p>
 <p>
  <strong>
   PHYSICAL DEMANDS
  </strong>
 </p>
 <ul>
  <li>
   Sitting for extended periods of time, using the telephone, typing, and/or operating a computer and/or mouse
  </li>
  <li>
   Travels as needed approximately ten (10)%
  </li>
 </ul>
 <p>
  &nbsp;
 </p>
 <p>
  <strong>
   THE COMPANY RETAINS THE RIGHT TO CHANGE OR ASSIGN OTHER DUTIES TO THIS POSITION AS DEEMED APPROPRIATE WITH OR WITHOUT NOTICE
   <br/>
  </strong>
 </p>
 Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
 <br/>
 <br/>
 This employer is required to notify all applicants of their rights pursuant to federal employment laws.
 <br/>
 For further information, please review the Know Your Rights notice from the Department of Labor.
</div>


Executive Assistant - International

TELUS Digital

<div>
 <p>
  <strong>
   Who We Are
  </strong>
 </p>
 <p>
  Welcome to
  <u>
   TELUS Digital
  </u>
  &mdash; where innovation drives impact at a global scale. As an award-winning digital product consultancy and the digital division of
  <u>
   TELUS
  </u>
  , one of Canada&rsquo;s largest telecommunications providers, we design and deliver transformative customer experiences through cutting-edge technology, agile thinking, and a people-first culture.
 </p>
 <p>
  With a global team across North America, South America, Central America, Europe, Africa, and APAC, we offer end-to-end expertise across eight core service areas: Digital Product Consulting, Digital Marketing Services, Data &amp; AI, Strategy Consulting, Business Operations Modernization, Enterprise Applications, Cloud Engineering, and QA &amp; Test Engineering.
 </p>
 <p>
  From mobile apps and websites to voice UI, chatbots, AI, customer service, and in-store solutions, TELUS Digital enables seamless, trusted, and digitally powered experiences that meet customers wherever they are &mdash; all backed by the secure infrastructure and scale of our multi-billion-dollar parent company.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Role Overview
  </strong>
 </p>
 <p>
  Provide high-level executive, operational, and administrative support to Middle East leadership, enabling effective day-to-day execution while ensuring full confidentiality and adherence to organizational policies.
 </p>
 <p>
  This is a hands-on, execution-driven role requiring strong judgment, deep local expertise, and the ability to independently own outcomes across executive support, office operations, compliance, finance coordination, and government relationships.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  <strong>
   Executive Support &amp; Enablement:
  </strong>
 </p>
 <ul>
  <li>
   Serve as a trusted partner to regional executives, ensuring seamless daily operations and proactive coordination across internal and external stakeholders.
  </li>
  <li>
   Manage complex calendars, meeting prioritization, and executive scheduling.
  </li>
  <li>
   Coordinate all travel logistics, including flights, accommodation, transport, and detailed itineraries.
  </li>
  <li>
   Act as the primary coordination point between executives, teams, and external partners.
  </li>
  <li>
   Track priorities, deadlines, and deliverables across multiple concurrent initiatives, ensuring timely follow-up and escalation.
  </li>
  <li>
   Prepare meeting agendas, documentation, presentations, and briefing materials.
  </li>
  <li>
   Manage approvals, signatures, and documentation workflows using digital tools (e.g., DocuSign).
  </li>
  <li>
   Oversee expense management and general executive office administration.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Regional Operations &amp; Office Management:
  </strong>
 </p>
 <ul>
  <li>
   Support expansion into additional Middle East markets, including entity setup coordination and operational readiness.
  </li>
  <li>
   Establish and manage local procurement processes in partnership with global Finance and Procurement.
  </li>
  <li>
   Source and manage vendors across facilities, IT, payroll, accounting, legal, and corporate services working with dedicated global departments.
  </li>
  <li>
   Track regional operating expenses, review invoices, and support cost optimization with the regional finance lead.
  </li>
  <li>
   Maintain strong operational controls, documentation standards, and vendor governance.
  </li>
  <li>
   Review and enhance administrative workflows to ensure efficient, compliant office operations.
  </li>
  <li>
   Coordinate logistics for visiting delegations, internal events, and external engagements in alignment with corporate brand standards.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   HR, Compliance &amp; Government Relations:
  </strong>
 </p>
 <ul>
  <li>
   Manage visas, work permits, Emirates IDs, medicals, and immigration processes in coordination with PROs and free zone authorities.
  </li>
  <li>
   Ensure compliance with trade licenses, renewals, registrations, and regulatory filings.
  </li>
  <li>
   Maintain audit readiness across HR, employment, and operational processes.
  </li>
  <li>
   Act as primary liaison with UAE government entities, free zones (e.g., DMCC, DIFC, DDA), and external advisors.
  </li>
  <li>
   Monitor regulatory changes and assess operational implications.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications &amp; Experience:
  </strong>
 </p>
 <ul>
  <li>
   6+ years of Executive Assistant, operations, or office management experience in a fast-paced, multinational environment.
  </li>
  <li>
   Proven experience supporting C-level or senior regional leadership.
  </li>
  <li>
   Strong knowledge of Middle East business operations
  </li>
  <li>
   Experience managing vendors, budgets, compliance, and external stakeholders.
  </li>
  <li>
   High emotional intelligence, discretion, and sound judgment.
  </li>
  <li>
   Proactive, execution-focused mindset with the ability to operate independently.
  </li>
  <li>
   Fluent in English and Modern Standard Arabic (written and verbal).
  </li>
  <li>
   Proficiency with modern workplace tools (Google Workspace, Slack, Workday, etc.).
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Equal Opportunity Employer:
  </strong>
 </p>
 <p>
  <em>
   At TELUS Digital, we are proud to be an equal opportunity employer and are committed to creating a diverse and inclusive workplace. All aspects of employment, including the decision to hire and promote, are based on applicants&rsquo; qualifications, merits, competence and performance without regard to any characteristic related to diversity.
  </em>
 </p>
 <p>
  We will only use the information you provide to process your application and to produce tracking statistics. Since we do not request personal data deemed sensitive, we ask you to abstain from sharing that information with us.
 </p>
 <p>
  For more information on how we use your information, see our
  <u>
   Privacy Policy
  </u>
  .
 </p>
 <p>
 </p>
</div>


Executive Assistant

Travel + Leisure Co.

<div><p><b>We Put the World on Vacation</b></p>
Travel + Leisure Co. is the world&rsquo;s leading vacation ownership and travel membership company, with a dynamic and growing portfolio of resort, travel club, and lifestyle travel brands. Our dedicated associates help the company achieve its mission to put the world on vacation. Innovation and growth keep our work interesting and fun. Every day is a chance to learn something new and turn vacation inspiration into exceptional experiences for millions of travelers worldwide.<p></p><p>
Join Travel + Leisure Co. and help us bring holiday dreams to life by supporting our Senior Vice President of Resort Operations.</p><p><br>
We&rsquo;re looking for someone who&rsquo;s proactive, trustworthy, and naturally organised the kind of person who stays one step ahead and keeps things running smoothly. In this role, you&rsquo;ll manage day-to-day priorities, communications, and logistics at an executive level with confidence and discretion.</p><p><br>
You&rsquo;ll work closely with our Administrative Assistant in Bundall, Queensland, and collaborate with the wider EA team to make sure everything is coordinated seamlessly and our executive support is second to none.</p><p><b><br>
How You'll Shine
</b></p><ul><li><p>Act as the primary liaison and gatekeeper for the Senior Vice President of Resort Operations</p></li>
<li><p>
Manage email inbox, complex calendar, and global travel logistics</p></li>
<li><p>
Draft, proofread, and format executive-level documents and communications</p></li>
<li><p>
Coordinate meetings, agendas, minutes, and follow-up actions</p></li>
<li><p>
Organise bi-annual Executive Offsites and company events</p></li>
<li><p>
Handle expense reports, approvals, and board communications</p></li>
<li><p>
Support VIP travel, guest logistics, and internal/external liaison</p></li>
<li><p>
Maintain organisational charts, passwords, and system access records</p></li>
<li><p>
Coordinate YPO-related communications and meetings</p></li>
<li><p>
Provide flexible support outside standard hours when required</p></li><br>
</ul><p><b>
What You&rsquo;ll Bring</b></p><ul>
<li><p>
Proven experience supporting senior executives (C-suite or SVP level)</p></li>
<li><p>
Ability to manage sensitive, confidential matters with professionalism</p></li>
<li><p>
Strong time management, multitasking, and prioritisation skills</p></li>
<li><p>
Advanced MS Office skills; shorthand and minute-taking are essential</p></li>
<li><p>
Excellent interpersonal, written, and verbal communication skills</p></li>
<li><p>
A team player with a customer-first mindset and a strong work ethic</p></li>
<li><p>
Willingness to travel occasionally for events and executive support</p></li>
</ul><p></p><p><b>
How You'll be Rewarded
</b></p><ul><li><p>Professional development funding</p></li>
<li><p>
Discounted hotel stays across Australia, Fiji, and New Zealand</p></li>
<li><p>
Great career development opportunities</p></li>
<li><p>
Birthday Leave</p></li>
</ul><p></p><p><b>
Where Memories Start with You</b></p><p>
Hospitality is at the heart of all we do at Travel + Leisure Co. Here, you&rsquo;ll find an inclusive environment where we deliver excellence and take time to have fun, celebrate together, and support one another. We're always looking ahead to what&rsquo;s next and how we can strengthen our business, its neighboring communities, and the customer experience. Join our global team and build a career where memories start with you.</p><p></p><p>
We are an equal opportunity employer, and all applications will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to MyCareer@travelandleisure.com, including the title and location of the position for which you are applying.</p></div>

Amazon

<div>
 <strong>
  Description
  <br/>
  <br/>
 </strong>
 The International Stores &amp; Corp Communications (ISCC) organization is seeking a self-motivated, highly organized, and creative Executive Assistant to provide support for three Directors within the ISCC team.
 <br/>
 <br/>
 The 3 Directors will be located in Tokyo, Bangalore and Dubai. If you are a detail-oriented individual with a collaborative spirit, who enjoys a fast pace, the ambiguity and opportunity to invent that comes with an evolving organization, and the challenge of keeping things humming as a business partner, this may be the role for you!
 <br/>
 <br/>
 This role requires the ability to complete complex tasks and projects quickly with little-to-no guidance. Strong standards of written and verbal skills are required, along with a diligent and detail-orientated attitude. You must have a strong bias for action, proven ability to effectively communicate at all levels, and be highly organized with exceptional project management skills. Integrity and discretion in handling confidential information is essential, as is a collaborative demeanor when dealing with senior executives both inside and outside the company. Additionally, a good sense of humor is a must!
 <br/>
 <br/>
 A demonstrated ability to manage complex calendars, coordinate international and domestic travel, process expense reports, assist with project support, and act as a general liaison between team members and leadership are also important aspects of the role.
 <br/>
 <br/>
 Key job responsibilities
 <br/>
 <br/>
 <ul>
  <li>
   Proactively coordinate and engage with leadership in planning activities, calendars and the organization of events (such as staff meeting agendas, all-hands meetings, team morale-building)
  </li>
  <li>
   Track and help drive completion of key deliverables and follow up on pending items
  </li>
  <li>
   Work within a group of high-performing, fun, and collaborative EAs around the world
  </li>
  <li>
   Be a steward and leader of team culture
  </li>
  <li>
   Coordinate with teams on programs and projects in various areas across the ISCC network
  </li>
  <li>
   Be able to travel domestically and internationally when required to do so
  </li>
  <li>
   Complete and file expense reports.
  </li>
  <li>
   Acting as a liaison for leader&rsquo;s direct reports.
  </li>
  <li>
   Managing group logistics.
  </li>
  <li>
   Organize team events within budget.
  </li>
  <li>
   Have fun at work and help others do the same.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Basic Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   7+ years of executive assistant experience
  </li>
  <li>
   Bachelor's degree
  </li>
  <li>
   Experience with Microsoft Office products and applications
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Preferred Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Experience leading process improvements
  </li>
  <li>
   Experience in a fast-paced, high-tech company
  </li>
  <li>
   Experience designing processes to maximize efficiency
   <br/>
   <br/>
  </li>
 </ul>
 Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you&rsquo;re applying in isn&rsquo;t listed, please contact your Recruiting Partner.
 <br/>
 <br/>
 <br/>
 <strong>
  Company
 </strong>
 - Amazon Middle East and North Africa FZ-LLC - F52
 <br/>
 <br/>
 Job ID: A3169297
</div>


Executive Assistant, International Stores & Corp Comms, Amazon

PrivatPort

<div>
 <p>
  <strong>
   Title: Operations Officer OCC
  </strong>
 </p>
 <p>
  <strong>
   Location: Dubai, On-site, Shift Pattern
  </strong>
 </p>
 <p>
  <strong>
   Reporting to: Operations Specialist &amp; Duty Manager OCC (Functional Report)
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Building on Swissport's 25+ years of proven ground-handling expertise in executive aviation, PrivatPort's represents our evolution into the future of private aviation services. Under this dedicated brand, we unite our trusted operational excellence with a fresh strategic vision and global growth mindset.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Rooted in Swiss precision and service excellence, PrivatPort delivers smooth and discreet journeys from runway to destination. By combining Swissport&rsquo;s trusted operational standards with tailored, passenger-focused services, PrivatPort ensures the highest levels of safety, comfort, and efficiency across our global network.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Role Description
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  The
  <strong>
   Operations Officer OCC
  </strong>
  is an entry-to-mid-level operational role within PrivatPort&rsquo;s Operations Control Centre, responsible for executing defined operational tasks under the guidance of the Operations Specialist and Duty Manager.
 </p>
 <p>
  The role focuses on the accurate processing of trip support arrangements, ground handling orders, billing data entry, and real-time system updates in the OCC control systems and FBO1.
 </p>
 <p>
  The Operations Officer plays a vital support function in ensuring each trip file is executed to the required standard and that all operational data remains accurate, complete, and up to date throughout the shift.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   1. Trip Support
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Process assigned trip files accurately and in a timely manner, following the instructions of the Operations Specialist and Duty Manager to ensure all operational elements are in place ahead of each departure.
  </li>
  <li>
   Apply for overflight and landing permits on designated routes using approved permit portals and service providers, tracking submission status and following up to obtain approvals within the required lead times.
  </li>
  <li>
   Coordinate and confirm fuel uplifts, catering orders, crew HOTAC, and crew transport for assigned flights, verifying all arrangements are secured and documented in the trip file.
  </li>
  <li>
   Record client standing instructions, aircraft-specific requirements, and special requests accurately within each trip file, ensuring this information is communicated to the relevant handlers and stations.
  </li>
  <li>
   Process schedule changes, slot revisions, routing amendments, and permit updates promptly, notifying all affected parties and updating the trip file and operational systems accordingly.
  </li>
  <li>
   Flag any permit delays, refusals, or operational complications to the Operations Specialist or Duty Manager immediately for guidance and escalation.
  </li>
  <li>
   Ensure all trip file documentation is complete, accurate, and maintained in accordance with PrivatPort&rsquo;s SOPs and filing standards throughout the trip lifecycle.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   2. Ground Handling Coordination
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Issue Ground Handling Orders (GHOs) for all assigned flight movements, ensuring the correct aircraft type, required services, fuel specification, parking bay, and client preferences are accurately reflected.
  </li>
  <li>
   Confirm ground handling arrangements with PrivatPort FBOs, Swissport commercial stations, and third-party handlers at all departure and destination airports prior to each movement.
  </li>
  <li>
   Monitor turnaround progress during the shift by maintaining regular contact with station teams, and promptly report any delays, service gaps, or quality concerns to the Operations Specialist.
  </li>
  <li>
   Coordinate any special ground service requirements such as VIP reception, customs and immigration facilitation, ramp access, and security arrangements where applicable.
  </li>
  <li>
   Capture and log all post-flight ground handling confirmations and any service discrepancies in the operational system, ensuring records are complete and accurate for quality assurance and billing reference.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   3. Billing Support
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Record all trip-related costs, services, and fees in the OCC control system promptly upon confirmation, ensuring every billable item is captured accurately and completely within the trip file.
  </li>
  <li>
   Cross-check inbound invoices received from stations and ground handlers against the confirmed services recorded in the trip file, identifying any discrepancies and raising them with the Operations Specialist for resolution.
  </li>
  <li>
   Assist in compiling consolidated trip cost summaries by accurately aggregating handling charges, trip support fees, fuel uplift costs, and any applicable surcharges to support OCC Dubai&rsquo;s client invoice preparation.
  </li>
  <li>
   Update cost records within the operational system whenever changes occur to services, fees, or surcharges during the trip lifecycle, ensuring the billing data remains current and accurate at all times.
  </li>
  <li>
   Ensure no billable service or surcharge is omitted from the trip record and seek clarification from the Operations Specialist or Duty Manager where cost data is unclear or incomplete.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   4. System Updates &amp; Data Integrity
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Maintain real-time accuracy of all trips and flight data within the OCC operational control system and FBO1 throughout the shift, updating flight statuses, service confirmations, permit approvals, cost entries, and operational notes as events occur.
  </li>
  <li>
   Log all operational activities, key communications, and trip milestones in the system to ensure a complete, chronological, and auditable record is maintained for each assigned flight movement.
  </li>
  <li>
   Ensure all amendments to trip files &mdash; including schedule changes, service cancellations, routing revisions, and cost updates &mdash; are reflected promptly and accurately across all relevant system records.
  </li>
  <li>
   Perform routine data quality checks on assigned trip files during the shift to identify and correct any inaccuracies, missing entries, or outdated information.
  </li>
  <li>
   Alert the Operations Specialist to any system inconsistencies, data gaps, or technical issues that may affect the accuracy or completeness of operational records. C. Knowledge, Experience &amp; Competencies
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications and Experience
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Mandatory
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   2&ndash;4 years&rsquo; experience in an aviation operation. Candidates with relevant experience in an OCC, FBO, or ground handling environment are given priority.
  </li>
  <li>
   Basic understanding of aviation operations including trip support, overflight/landing permits, and ground handling processes.
  </li>
  <li>
   Competent user of operational software and data entry systems; ability to learn FBO1, Leon, or equivalent OCC platforms quickly.
  </li>
  <li>
   Good written and verbal communication skills with a professional and service-oriented approach to all interactions.
  </li>
  <li>
   Strong attention to detail with a disciplined and methodical approach to data entry, record-keeping, and task completion.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Good to have
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Exposure to a 24/7 shift-based operational environment, ideally within an OCC, FBO, airline operations, or ground handling context.
  </li>
  <li>
   Basic familiarity with ICAO flight plan formats, ATC procedures, permit categories, and AIS documentation is an advantage, not mandatory.
  </li>
  <li>
   Working knowledge Trip scheduling software (e.g., Leon or similar) is an advantage.
  </li>
  <li>
   Understanding of business aviation trip logistics including handling, permits, fuel, and crew accommodation.
  </li>
  <li>
   General awareness of international aviation regulations (GCAA, ICAO) applicable to executive charter operations.
  </li>
  <li>
   Experience with data entry, cost logging, or basic billing support in an operational or administrative role.
  </li>
  <li>
   Ability to work effectively as part of a team, follow instructions accurately, and manage multiple tasks simultaneously within a fast-paced operational environment.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Education
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Diploma or Bachelor&rsquo;s Degree. Equivalent vocational training with relevant operational experience will be considered.
 </p>
 <p>
 </p>
</div>


Operations Officer OCC

Acme Services

<div>
 <p>
  Mandate open for a Procurement Specialist at a Telecom company!!
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Procurement Executive &ndash; ELV / Telecom / Construction
  </strong>
 </p>
 <p>
  Location: Dubai
 </p>
 <p>
  Experience - 2-5 Years (UAE Procurement)
 </p>
 <p>
  Budget upto 6000 AED
 </p>
 <p>
  <br/>
 </p>
 <p>
  We are looking for a Procurement Executive with hands-on experience in
  <strong>
   ELV systems, telecom infrastructure, or construction projects
  </strong>
  , specializing in materials such as structured cabling, CCTV, access control, and MEP-related components.
 </p>
 <p>
  <br/>
 </p>
 <p>
  This role will focus on
  <strong>
   procurement operations, inventory planning, vendor coordination, and project-driven sourcing
  </strong>
  to ensure timely material availability and cost efficiency.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Manage
   <strong>
    end-to-end procurement
   </strong>
   for ELV, telecom, and construction-related materials (e.g., structured cabling, CCTV, access control, MEP components).
  </li>
  <li>
   Assist in
   <strong>
    inventory planning and stock management
   </strong>
   to ensure material availability across projects.
  </li>
  <li>
   Monitor and update inventory data in ERP systems (NetSuite or similar).
  </li>
  <li>
   Prepare, evaluate, and process
   <strong>
    RFQs, RFPs, and Purchase Orders (POs)
   </strong>
   .
  </li>
  <li>
   Coordinate with suppliers for
   <strong>
    pricing, lead times, negotiations, and re-order planning
   </strong>
   .
  </li>
  <li>
   Track procurement schedules and ensure
   <strong>
    timely delivery aligned with project timelines
   </strong>
   .
  </li>
  <li>
   Work closely with
   <strong>
    Sales, Engineering, Technical, Logistics, and Finance teams
   </strong>
   for seamless execution.
  </li>
  <li>
   Manage
   <strong>
    logistics coordination, shipment tracking, and delivery follow-ups
   </strong>
   .
  </li>
  <li>
   Track
   <strong>
    invoice status and payments
   </strong>
   , ensuring proper documentation and closure.
  </li>
  <li>
   Maintain complete procurement documentation including
   <strong>
    submittals, delivery notes, warranties, and compliance records
   </strong>
   .
  </li>
  <li>
   Support
   <strong>
    OEM/vendor coordination
   </strong>
   for customization requirements (branding, packaging, artwork, etc.).
  </li>
  <li>
   Ensure compliance with procurement policies, audit standards, and project specifications.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Mail me for more details:
  <strong>
   siddhi.m@acme-services.in
  </strong>
 </p>
 <p>
 </p>
</div>


Procurement Executive

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