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executive support specialist

J. Awan & Partners

<p><strong>Job purpose:</strong></p>
<p>The Executive Administrator will play a pivotal role in providing high-level administrative support to the CEO &amp; executive team, ensuring seamless day-to-day operations. This position requires a dynamic, highly organized individual with a proven track record as an Executive Assistant, alongside experience in HR coordination and office management. The successful candidate will be instrumental in supporting strategic initiatives, managing confidential information, and ensuring the smooth functioning of the DIFC office.</p>
<p><strong>Key Responsibilities include:</strong></p>
<p><strong>Executive Support:</strong></p>
<ul>
<li>Provide comprehensive administrative support to CEO &amp; executive mgt including calendar management, travel arrangements, meeting coordination, and correspondence.</li>
<li>Well-versed in booking complex and proactive travel arrangements.</li>
<li>Experienced in hotel bookings and related logistics</li>
<li>Possessing extensive work experience in travel coordination and booking management.</li>
<li>Prepare and review internal and external communications, reports, and presentations.</li>
<li>Maintain a high level of confidentiality and discretion in handling sensitive information.</li>
<li>Act as a liaison between executives and internal/external stakeholders.</li>
<li>Liaising with PRO for labor, visa &amp; other related HR matters.</li>
</ul>
<p><strong>Office Management:</strong></p>
<ul>
<li>Oversee the day-to-day office operations, ensuring a professional and efficient working environment.</li>
<li>Manage vendor relationships, office supplies, maintenance requests, and general facility needs.</li>
<li>Organize and coordinate internal events, meetings, and team activities.</li>
</ul>
<p><strong>HR Support:</strong></p>
<ul>
<li>Assist with onboarding and offboarding processes including coordination with DAFZA, DIFC and relevant authorities.</li>
<li>Maintain employee records and support the administration of HR policies and procedures.</li>
<li>Coordinate recruitment logistics, interview scheduling, and candidate communication.</li>
<li>Support employee engagement initiatives and internal communication.</li>
</ul>

Executive Administrator

Dubai Limited Investment

<p>We are seeking a highly organized and proactive Executive Secretary to support our senior leadership team. The ideal candidate will possess exceptional administrative skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.</p><p>Key Responsibilities</p><ul><li>Managing executive calendars, scheduling meetings, and coordinating travel logistics</li><li>Drafting and reviewing correspondence, reports, and presentations</li><li>Handling confidential information with discretion</li><li>Liaising with internal departments and external stakeholders</li><li>Supporting senior leadership with administrative and operational tasks</li></ul><p>Qualifications &amp; Skills</p><ul><li>Minimum 3&ndash;5 years of experience in a similar executive support role</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)</li><li>Strong organizational, communication, and time-management skills.</li><li>Professional demeanor and ability to work under pressure</li></ul><p>Job Type: Full-time</p><p>Pay: AED5,000.00 - AED6,000.00 per month</p>

Executive Secretary

HYM Investment Group

<p>We are seeking a highly organized, detail-oriented, and proactive <b>Executive Secretary (Male)</b> to provide comprehensive administrative support to our CEO. The ideal candidate will possess excellent communication skills, a strong sense of professionalism, and the ability to handle multiple priorities efficiently in a fast-paced environment.</p><p><b>Key Responsibilities</b></p><ul><li>Manage and coordinate the CEO&rsquo;s calendar, appointments, meetings, and travel schedules.</li><li>Handle all incoming correspondence, calls, and emails, ensuring timely and appropriate responses.</li><li>Prepare meeting agendas, draft minutes, and monitor follow-up actions.</li><li>Organize complex travel arrangements, including itineraries, accommodations, and logistics.</li><li>Draft, review, and format reports, presentations, and other business documents.</li><li>Maintain confidentiality and manage sensitive information with the highest level of professionalism.</li><li>Support the CEO in daily administrative tasks and coordinate effectively with internal departments.</li><li>Anticipate the CEO&rsquo;s needs and proactively ensure smooth day-to-day operations.</li></ul><p><b>Qualifications &amp; Skills</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>3&ndash;5 years of proven experience as an Executive Secretary, Personal Assistant, or in a similar executive support role.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent verbal and written communication skills.</li><li>High level of integrity, discretion, and professionalism.</li><li>Strong organizational, time management, and multitasking abilities with attention to detail.</li><li><b>Male candidates only.</b></li></ul><p>Job Types: Full-time, Permanent</p><p>Pay: AED5,000.00 - AED5,500.00 per month</p><p>Application Question(s):</p><ul><li>Do you have at least 3 years of experience as an Executive Assistant or Executive Secretary supporting top-level management?</li></ul>

Executive Secretary to the CEO (Male Only)

Casa Royal properties llc

<p><b>Company Description</b></p><p>Casa Royal properties LLC is a leading real estate agency in Dubai, known for providing expert services in buying, selling, and renting properties. With a strong reputation in the market, Casa Royal properties LLC ensures customer satisfaction through its dedicated and professional approach. The company continues to grow and expand its reach within the real estate industry.</p><p><b>Role Description</b></p><p>This is a full-time on-site role located in Dubai for an Executive Assistant &ndash; Admin &amp; Accounts. The Executive Assistant will be responsible for providing high-level administrative support, maintaining and preparing expense reports, and ensuring efficient communication within the executive team. Daily tasks will include managing schedules, organizing meetings, handling correspondence, and supporting executive decision-making processes.</p><p><b>Qualifications</b></p><ul><li>Executive Administrative Assistance, Administrative Assistance</li><li>Expense Reports, Executive Support</li><li>Excellent Communication skills</li><li>Strong organizational skills and attention to detail</li><li>Ability to work independently and manage multiple tasks</li><li>Proficiency in MS Office Suite</li><li>Bachelor's degree in Business Administration or related field is preferred</li><li>Previous experience in a similar role is an advantage</li></ul><p>Job Type: Full-time</p><p>Pay: From AED 2000/- per Month</p><p>Experience:</p><ul><li>Executive Assistant: 1 year (Preferred)</li><li>Should be under husband Visa</li></ul><p>Job Type: Full-time</p><p>Pay: AED2,000.00 per month</p>

Administrative Assistant

King’s College Hospital London, Dubai

<div>
 <p>
  Position Overview:
 </p>
 <p>
  <br/>
 </p>
 <p>
  The Assistant to the Executive Assistant (EA) to the CEO provides vital administrative and operational support to help ensure the seamless functioning of the Office of the CEO. This role supports the EA in managing the CEO&rsquo;s complex schedule, coordinating communications, and executing a variety of administrative tasks with a high degree of discretion, professionalism, and attention to detail.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Acting as a key contributor to the executive support team, the Assistant enables the CEO to remain focused on high-level strategic and leadership priorities by ensuring daily operations run smoothly and efficiently. The ideal candidate is proactive, organized, and adaptable, with strong time management and multitasking abilities. This position plays a critical role in maintaining the overall effectiveness of executive operations through thoughtful logistical, administrative, and organizational support.
 </p>
 <p>
 </p>
 <p>
  <strong>
   1. Executive Administrative Support
  </strong>
 </p>
 <ul>
  <li>
   Reports directly to the Executive Assistant to the CEO and the CEO, supporting both in managing administrative priorities.
  </li>
 </ul>
 <p>
  <strong>
   2. Calendar and Meeting Management
  </strong>
 </p>
 <ul>
  <li>
   Supports the coordination and maintenance of the CEO&rsquo;s calendar, including scheduling and confirming meetings, appointments, and events.
  </li>
 </ul>
 <p>
  <strong>
   3. Communication and Coordination
  </strong>
 </p>
 <ul>
  <li>
   Acts as a key point of contact on behalf of the CEO and Executive Assistant, managing and prioritizing incoming and outgoing communications including emails, letters, and packages.
  </li>
 </ul>
 <p>
  <strong>
   4. Confidential Information Management
  </strong>
 </p>
 <ul>
  <li>
   Safeguards all confidential documents and information, ensuring secure storage and access limited to authorized personnel.
  </li>
 </ul>
 <p>
  <strong>
   5. Travel and Logistics
  </strong>
 </p>
 <ul>
  <li>
   Manages comprehensive travel and accommodation arrangements for the CEO, including flight bookings, visa processing, hotel reservations, and ground transport.
  </li>
 </ul>
 <p>
  <strong>
   6. Office and Administrative Management
  </strong>
 </p>
 <ul>
  <li>
   Supports basic office management responsibilities, including maintaining and replenishing office supplies.
  </li>
 </ul>
 <p>
  <strong>
   7. Communication Preparation
  </strong>
 </p>
 <ul>
  <li>
   Drafts, formats, and edits internal and external communications such as memos, reports, presentations, emails, and official correspondence.
  </li>
 </ul>
 <p>
  <strong>
   8. Reporting
  </strong>
 </p>
 <ul>
  <li>
   Prepares regular and ad-hoc reports as required by the CEO and Executive Assistant, supporting strategic planning and informed decision-making.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Educational Qualifications:
  </strong>
 </p>
 <ul>
  <li>
   Minimum of High School Diploma or Degree
  </li>
  <li>
   Bachelor&rsquo;s degree in Business Administration, Office coordination, Secretarial Studies, or a related field preferred.
  </li>
 </ul>
 <p>
  <strong>
   Experience:
  </strong>
 </p>
 <ul>
  <li>
   3+ years of administrative or executive support experience in an executive assistant or secretarial role, preferably supporting C-level executives (CEO, COO, CMO, etc.).
  </li>
  <li>
   Proven experience in a healthcare, corporate, or high-paced professional environment is highly desirable.
  </li>
 </ul>
 <p>
 </p>
</div>


Assistant to Executive Assistant to the CEO

Seddiqi Holding

<div>
 <p>
  Seddiqi Holding is a Family-owned and managed company with a unique, diversified portfolio of businesses and brands across numerous sectors. The business includes Ahmed Seddiqi, Seddiqi Properties, Swiss Watch Services and Mizzen.
 </p>
 <p>
  <br/>
 </p>
 <p>
  We are looking to hire an Executive Assistant who will strategically supports the Senior Director -Talent and Culture by ensuring seamless operations, effective communication, and project execution. It enhances organizational efficiency through proactive administrative management and liaison with stakeholders. The role drives operational success by prioritizing tasks, managing schedules, and delivering high-quality support.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <p>
  <strong>
   <u>
    Executive Support
   </u>
  </strong>
 </p>
 <ul>
  <li>
   Manages the Executive&rsquo;s complex calendar, ensuring all appointments, meetings, and engagements are scheduled, prioritized, and optimized
  </li>
  <li>
   Act as the primary point of contact, handling confidential correspondence and communications with internal/external stakeholders.
  </li>
  <li>
   Organize meetings, prepare agendas, compile documents, and ensure accurate follow-up and documentation.
  </li>
  <li>
   Attend meetings, record meeting minutes, including decisions made and action items. Maintain accurate records of the meetings, if needed.
  </li>
  <li>
   Arrange detailed travel itineraries, prepare visa documentation, expense reports, travel budget, and hospitality arrangements (e.g., restaurant reservations)
  </li>
  <li>
   Assist and Coordinate agendas for senior management team meetings, department meetings, off-sites, and staff meetings, if necessary.
  </li>
  <li>
   Keep the Executive well informed of upcoming responsibilities, deadlines and follow-ups.
  </li>
  <li>
   Receive and interact with visitors, ensuring professional hospitality.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Office and Project Management
   </u>
  </strong>
 </p>
 <ul>
  <li>
   Track and follow up on projects and deliverables assigned to functional teams and departments on behalf of Senior Director
  </li>
  <li>
   Maintain systems to monitor key initiatives, deadlines, and reports, ensuring timely updates and execution
  </li>
  <li>
   Act as a liaison between the Senior Director&rsquo;s office and other departments/ business units to drive operational efficiency.
  </li>
  <li>
   Support / carries out special projects as assigned by the Senior Director, if required.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Documentation and Communication
   </u>
  </strong>
 </p>
 <ul>
  <li>
   Draft, review, and proofread high-quality correspondence, presentations, reports, for the Senior Director
  </li>
  <li>
   Maintain organized digital and physical filing systems for accurate documentation.
  </li>
  <li>
   Screen and prioritize calls, emails, and correspondence, escalating critical matters to the executive&rsquo;s attention, and ensures timely follow up.
  </li>
  <li>
   Ensure smooth communication between Senior Director and internal / external stakeholders.
  </li>
  <li>
   Manages approvals on behalf of the executive using platforms such as SAP Concur, SuccessFactors, Ariba, and others, as needed.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Data and Technology
   </u>
  </strong>
 </p>
 <ul>
  <li>
   Analyze functional data to prepare executive summaries or dashboards as required.
  </li>
  <li>
   Utilize tools like Excel to track performance metrics and project progress.
  </li>
  <li>
   Support the implementation and use of digital tools and platforms for departmental efficiency.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Additional Responsibilities
   </u>
  </strong>
 </p>
 <ul>
  <li>
   Manage and update contact databases, tracking VIP relations and correspondence.
  </li>
  <li>
   Build and maintain strong relationships with key stakeholders in the organization.
  </li>
  <li>
   Anticipate and prepare information for meetings, appointments, and presentations.
  </li>
  <li>
   Handle matters requiring attention or delegate appropriately in the executive&rsquo;s absence.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   In order to be successful in this role, you should have:
  </strong>
 </p>
 <ul>
  <li>
   Bachelor's degree or equivalent.
  </li>
  <li>
   5-8 years job related experience and 3-4 years of experience supporting Senior Leaders/C-Level Executive.
  </li>
  <li>
   Proven experience as an Office Assistant or Manager
  </li>
  <li>
   Functional experience (for eg: HR) is an added advantage.
  </li>
  <li>
   Exceptional communication skills (verbal and written)
  </li>
  <li>
   English - Excellent verbal and written communication.
  </li>
  <li>
   Arabic - Good verbal and written communication is an added advantage.
  </li>
  <li>
   Project management knowledge is an added advantage.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  If you are ready for your next challenge, apply now!
 </p>
</div>


Executive Assistant

Segrex Development LLC

<div><div><div><div><br> </div> </div> </div> </div> <div> <div> <div> <div> </div> <div> </div> </div> </div> </div> <div> <div> <div> <div> </div> <div> </div> <div> <div>We Are Hiring: Personal Assistant to the CEO   Segrex Development (Dubai)<br>Segrex Development is looking for a highly organized, proactive, and reliable Personal Assistant to provide direct support to our CEO.<br>This is a pivotal role for someone who thrives in a fast-paced, high-growth environment and can manage complex priorities with discretion, efficiency, and sound judgment.</div> </div> </div> </div> </div> <div> <div> <div> <div> </div> <div> </div> </div> </div> </div> <div> <div> <div> <div> </div> <div> </div> <div> <div> <ul> <li>rovide comprehensive executive support to the CEO</li> <li>Manage calendars, meetings, travel arrangements, and daily communication</li> <li>Assist in project coordination and follow-ups across departments (including taking meeting notes)</li> <li>Prepare reports, presentations, and confidential correspondence</li> <li>Ensure smooth internal and external communication</li> <li>Anticipate the CEO s needs and proactively provide solutions</li> </ul> </div> </div> <div> <div><b>Responsibilities</b></div> </div> </div> </div> </div> <div> <div> <div> <div> </div> <div> </div> </div> </div> </div> <div> <div> <div> <div> </div> <div> </div> <div> <div> <ul> <li>Exceptional organizational and time-management skills</li> <li>Strong communication and problem-solving abilities</li> <li>Full-time availability and flexibility, including occasional after-hours support</li> <li>Proven experience in a similar executive support role</li> <li>Background in real estate or development industry is a strong advantage</li> <li>Fluency in English is required (Russian or Arabic is a bonus)</li> </ul> </div> </div> <div> <div><br></div></div></div></div></div>

Personal Assistant to the CEO

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