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Khazna Data Centers

<div>
 
 Since 2012,
 
 Khazna
 
 has become the
 
 leading wholesale data center provider in the Middle East and North Africa
 
 , delivering reliable and scalable infrastructure to support the region&rsquo;s growing digital ecosystem.
 
 
 
 
 
 We are seeking an
 
 Executive Assistant
 
 to join us and serve as a dedicated strategic partner and administrative lead for a senior executive. The primary goal is to maximize the executive&rsquo;s efficiency by managing complex operational tasks, streamlining communications and overseeing specialized projects. The EA acts as a high-level liaison between the executive and internal/external stakeholders, ensuring that the office runs seamlessly and strategic priorities are met.
 
 
 
 
 
 
 
 
 
 KEY ACCOUNTABILITIES:
 
 
 
 
 Complex Calendar &amp; Schedule Management
 
 
 <ul>
 <li>
 
 Strategic Scheduling:
 
 Own the executive&rsquo;s calendar, resolving conflicts and prioritizing meetings based on business needs.
 </li>
 <li>
 
 Gatekeeping:
 
 Serve as the primary point of contact, managing the executive&rsquo;s time and access.
 </li>
 <li>
 
 Travel Logistics:
 
 Plan and book all travel, including transport, lodging, and detailed itineraries.
 </li>
 </ul>
 
 
 Communication &amp; Liaison
 
 
 <ul>
 <li>
 
 Writing &amp; Editing:
 
 Draft and polish emails, memos, and announcements on behalf of the executive.
 </li>
 <li>
 
 Bridge-Building:
 
 Act as a link between the executive and their team to ensure instructions are clear and tasks are tracked.
 </li>
 <li>
 
 Meeting Support:
 
 Set agendas, take minutes, and follow up on action items to ensure goals are met.
 </li>
 </ul>
 
 
 Projects &amp; Information
 
 
 <ul>
 <li>
 
 Project Tracking:
 
 Support special projects by managing deadlines and coordinating with other departments.
 </li>
 <li>
 
 Discretion:
 
 Handle confidential business and personnel information with total privacy.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 QUALIFICATIONS &amp; COMPETENCIES:
 
 
 <ul>
 <li>
 5+ years of experience providing support at the executive level (C-suite, VP, or Senior Director).
 </li>
 <li>
 Bachelor&rsquo;s degree preferred, or equivalent professional experience.
 </li>
 <li>
 Expert proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint).
 </li>
 <li>
 
 Proactive Anticipation:
 
 The ability to stay two steps ahead, identifying potential issues and solving them before they reach the executive.
 </li>
 <li>
 
 Exceptional Communication:
 
 Strong verbal and written skills with the ability to interact confidently with all levels of the organization.
 </li>
 <li>
 
 Adaptability:
 
 Comfort working in a fast-paced environment with shifting priorities and high-pressure deadlines.
 </li>
 <li>
 
 Professional Judgment:
 
 The ability to make independent decisions regarding the executive's time and resources with minimal supervision.
 </li>
 </ul>
 
 
</div>

Executive Assistant (Immediate Joiner)

Excellence Group

Job SummaryWe are seeking a highly organized and proactive Administrative Executive &amp; Executive Assistant to support both daily operations and senior management. This role is ideal for someone who can efficiently manage administrative tasks while providing high-level executive support in a fast-paced environment.You will play a key role in ensuring smooth business operations, effective communication, and strong coordination between teams, clients, and leadership.Key ResponsibilitiesExecutive Support<ul><li>Manage calendars, schedule meetings, and coordinate appointments for senior management</li><li>Prepare and draft emails, reports, and presentations</li><li>Act as a point of contact between management, clients, and internal teams</li><li>Track tasks and follow up to ensure timely completion</li><li>Handle confidential information with discretion</li></ul>Administrative &amp; Operations<ul><li>Coordinate daily schedules, client appointments, and service requests</li><li>Respond to customer inquiries and ensure high service standards</li><li>Manage staff schedules, attendance, and operational coordination</li><li>Monitor ongoing tasks and ensure timely service delivery</li><li>Provide general administrative support to management</li></ul>Coordination &amp; Support<ul><li>Assist with project coordination and documentation</li><li>Maintain organized records and filing systems</li><li>Support business operations with ad hoc tasks as required</li></ul>Requirements<ul><li>2&ndash;4 years of experience in administration, customer service, or executive support</li><li>Strong communication skills in English (written and verbal)</li><li>Excellent organizational and multitasking abilities</li><li>Ability to work in a fast-paced environment and manage multiple priorities</li><li>Proficiency in Microsoft Office (Excel, Outlook, Word)</li><li>Professional, reliable, and detail-oriented</li></ul>Job Types: Full-time, PermanentWork Location: In person

Administrative Assistant

Aventus

<div>
 
 This is a broad, high-responsibility role that goes beyond traditional EA support, combining executive assistance with operations, HR, and office management. The successful candidate will work closely with senior leadership and play a key role in the day-to-day running of the business.
 
 
 
 
 
 
 Candidate Profile
 
 
 
 We are ideally seeking someone with:
 
 <ul>
 <li>
 5&ndash;10+ years&rsquo; experience in a similar role within financial services or a professional services environment
 </li>
 <li>
 Experience in DFSA regulated firms strongly preferred
 </li>
 <li>
 Strong organisational and multitasking skills
 </li>
 <li>
 High level of discretion and professionalism
 </li>
 <li>
 Ability to work independently and take ownership
 </li>
 <li>
 Arabic speaking (advantageous)
 </li>
 <li>
 WFH on Friday and all of July &amp; August
 </li>
 <li>
 Immediately available
 </li>
 </ul>
 
 
 
 
 
 Role Overview &ndash; Administrative Manager
 
 
 
 
 Location:
 
 Dubai
 
 
 
 Reporting to:
 
 Senior Management
 
 
 
 
 
 
 Role Summary
 
 
 
 A broad and hands-on role combining executive support with operational oversight, HR coordination, and office management. The position requires a highly organized and proactive individual who can manage multiple responsibilities across the business.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Executive Support
 
 
 <ul>
 <li>
 Diary and calendar management for senior leadership
 </li>
 <li>
 Travel coordination, itineraries, and expense management
 </li>
 <li>
 Supporting meetings, board logistics, and internal coordination
 </li>
 </ul>
 
 
 
 
 
 Operations &amp; Office Management
 
 
 <ul>
 <li>
 Day-to-day office management and facilities oversight
 </li>
 <li>
 Vendor sourcing and management (including real estate, maintenance, and services)
 </li>
 <li>
 Business continuity and general operational support
 </li>
 </ul>
 
 
 
 
 
 HR &amp; People
 
 
 <ul>
 <li>
 Recruitment support (including coordination with agencies)
 </li>
 <li>
 Onboarding and offboarding processes
 </li>
 <li>
 Visa processing and renewals
 </li>
 <li>
 Health insurance administration and renewals
 </li>
 </ul>
 
 
 
 
 
 Compliance &amp; Governance
 
 
 <ul>
 <li>
 Liaising with compliance, auditors, and external advisors
 </li>
 <li>
 Supporting regulatory requirements (DIFC/DFSA and CMA where applicable)
 </li>
 <li>
 Assisting with policy and procedure updates
 </li>
 </ul>
 
 
 
 
 
 Data Protection
 
 
 <ul>
 <li>
 Supporting data protection processes and working with external Data Protection Officer
 </li>
 <li>
 Maintaining records and assisting with annual reviews
 </li>
 </ul>
 
 
 
 
 
 CSR &amp; Initiatives
 
 
 
 Managing and coordinating CSR initiatives and partnerships
 
</div>

Investment Banking Administrative Manager / EA

Travel + Leisure Co.

<div>
 
 We Put the World on Vacation
 
 
 
 Travel + Leisure Co. is the world&rsquo;s leading vacation ownership and travel membership company, with a dynamic and growing portfolio of resort, travel club, and lifestyle travel brands. Our dedicated associates help the company achieve its mission to put the world on vacation. Innovation and growth keep our work interesting and fun. Every day is a chance to learn something new and turn vacation inspiration into exceptional experiences for millions of travelers worldwide.
 
 
 Join Travel + Leisure Co. and help us bring holiday dreams to life by supporting our Senior Vice President of Resort Operations.
 
 
 We&rsquo;re looking for someone who&rsquo;s proactive, trustworthy, and naturally organised the kind of person who stays one step ahead and keeps things running smoothly. In this role, you&rsquo;ll manage day-to-day priorities, communications, and logistics at an executive level with confidence and discretion.
 
 
 You&rsquo;ll work closely with our Administrative Assistant in Bundall, Queensland, and collaborate with the wider EA team to make sure everything is coordinated seamlessly and our executive support is second to none.
 
 
 
 How You'll Shine
 
 
 
 <ul>
 <li>
 Act as the primary liaison and gatekeeper for the Senior Vice President of Resort Operations
 </li>
 <li>
 Manage email inbox, complex calendar, and global travel logistics
 </li>
 <li>
 Draft, proofread, and format executive-level documents and communications
 </li>
 <li>
 Coordinate meetings, agendas, minutes, and follow-up actions
 </li>
 <li>
 Organise bi-annual Executive Offsites and company events
 </li>
 <li>
 Handle expense reports, approvals, and board communications
 </li>
 <li>
 Support VIP travel, guest logistics, and internal/external liaison
 </li>
 <li>
 Maintain organisational charts, passwords, and system access records
 </li>
 <li>
 Coordinate YPO-related communications and meetings
 </li>
 <li>
 Provide flexible support outside standard hours when required
 
 
 </li>
 </ul>
 
 What You&rsquo;ll Bring
 
 
 
 <ul>
 <li>
 Proven experience supporting senior executives (C-suite or SVP level)
 </li>
 <li>
 Ability to manage sensitive, confidential matters with professionalism
 </li>
 <li>
 Strong time management, multitasking, and prioritisation skills
 </li>
 <li>
 Advanced MS Office skills; shorthand and minute-taking are essential
 </li>
 <li>
 Excellent interpersonal, written, and verbal communication skills
 </li>
 <li>
 A team player with a customer-first mindset and a strong work ethic
 </li>
 <li>
 Willingness to travel occasionally for events and executive support
 
 
 </li>
 </ul>
 
 How You'll Be Rewarded
 
 
 
 <ul>
 <li>
 Professional development funding
 </li>
 <li>
 Discounted hotel stays across Australia, Fiji, and New Zealand
 </li>
 <li>
 Great career development opportunities
 </li>
 <li>
 Birthday Leave
 
 
 </li>
 </ul>
 
 Where Memories Start with You
 
 
 
 Hospitality is at the heart of all we do at Travel + Leisure Co. Here, you&rsquo;ll find an inclusive environment where we deliver excellence and take time to have fun, celebrate together, and support one another. We're always looking ahead to what&rsquo;s next and how we can strengthen our business, its neighboring communities, and the customer experience. Join our global team and build a career where memories start with you.
 
 
 We are an equal opportunity employer, and all applications will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to MyCareer@travelandleisure.com, including the title and location of the position for which you are applying.
</div>

Executive Assistant

Autodesk

<div>
 
 Job Requisition ID #
 
 
 
 26WD97596
 
 
 
 Location:
 
 Dubai, UAE and must have flexibility to travel
 
 
 
 Reports to:
 
 Senior Director of Sales &ndash; EMEA Emerging
 
 
 
 Employment type:
 
 Full-time
 
 
 
 Position Overview
 
 
 
 We are looking for a dynamic, detail-oriented, and proactive Executive Assistant to provide high-level administrative support to the Senior Director of Sales in EMEA Emerging, acting as the liaison and handling details of a confidential and important nature. This role goes beyond traditional executive support and includes responsibilities across HR administration, finance coordination, contingent workforce support, invoices and payments, office trade license and other legal documentation. You will have knowledge of standard company operations, systems, and policies. Support the EMEA-E Sales team managers and ensure efficient team operations.
 
 
 
 Responsibilities
 
 
 
 
 Executive Support:
 
 
 
 <ul>
 <li>
 Manage calendars, schedule meetings, and coordinate travel arrangements
 </li>
 <li>
 Collaborate with the Sales and the extended teams as needed to prepare agendas and meeting materials, document meeting minutes, track action items, and follow up on deliverables
 </li>
 <li>
 Plan and coordinate virtual and in-person events and meetings on and offsite, including preparation of meeting materials, logistics, venue, activities, and catering
 </li>
 <li>
 Maintain email aliases, distribution lists, and shared directories, including maintaining permissions
 </li>
 <li>
 Collaborate flawlessly with other executive team admins to execute on scheduling meetings and coordinate organization-wide events
 </li>
 <li>
 Create presentations, region-wide communications, and maintain organization charts
 </li>
 <li>
 Act as a gatekeeper and point of contact in the Dubai office
 </li>
 <li>
 Utilize the AXS portal to generate salary and employment letters, submit audited financial statements, renew the establishment card and trade license, and track submission statuses and follow up on approvals or issues
 </li>
 <li>
 Administer regional subscriptions like MEED and the Economist for the team, including maintaining users lists, payments, and renewals
 </li>
 <li>
 Coordinate Saudi Arabia related requirements: issue visa invitation letters, liaise with finance, tax, and facilities teams regarding zakat, municipality, and other certificates
 
 
 </li>
 </ul>
 
 HR Administration
 
 
 
 <ul>
 <li>
 Partner with HR Business Partner to support employment contracts, maintain confidential material related to employees and company operations
 </li>
 <li>
 Prepare salary letters for employees as needed and ensure salary updated details are obtained from HR team
 </li>
 <li>
 Ensure public holidays are accurately reflected in Workday for EMEA Emerging region
 </li>
 <li>
 Ensure the implementation of HR policies and communicate updates to the team
 </li>
 <li>
 Support the benefits team with the employees&rsquo; medical insurance
 </li>
 <li>
 Coordinate home flight tickets with the Travel Manager and Corporate Travel agency and track the cost
 
 
 </li>
 </ul>
 
 Contingent Workforce Management
 
 
 
 <ul>
 <li>
 Collaborate with outsourcing teams on staffing orders, contracts, and ensure local compliance
 </li>
 <li>
 Raise purchase orders, verify invoices, and process payments for CW costs and expenses
 </li>
 <li>
 Track approved costs, manage compensation updates, and liaise with hiring agencies
 </li>
 <li>
 Serve as the primary point of contact between Autodesk and hiring agencies
 
 
 </li>
 </ul>
 
 Procurement
 
 
 
 <ul>
 <li>
 Utilize Supplier Central portal to raise purchase orders, onboard vendors, and track approvals, orders, and invoices
 </li>
 <li>
 May serve as point person for departmental purchases, including but not limited to PC tracking, vendor management, and overall asset management
 </li>
 <li>
 Work closely with Du Telecommunication, Tangoe Team, and Mobile team to renew contracts, order mobile phones according to the company policy, process payments, and keep track of devices and users
 
 
 </li>
 </ul>
 
 Finance
 
 
 
 <ul>
 <li>
 Work with the Finance Business Partner (FBP) and Accounts Payable to ensure department bills are paid in a timely manner
 </li>
 <li>
 Work with FBP to track opex, assess and secure future budgets, and submit payments on time
 </li>
 <li>
 Support the tax team to obtain the signed finance reports and submit them as needed
 
 
 </li>
 </ul>
 
 Minimum Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, HR, or related fields
 </li>
 <li>
 6+ years&rsquo; experience supporting senior executives in a fast-paced, multinational environment
 </li>
 <li>
 Exceptional time management, organizational, and multitasking skills
 </li>
 <li>
 Willing to adapt to a rapidly changing environment and new processes and responsibilities
 </li>
 <li>
 Proven ability to work under pressure, communicate effectively, and meet deadlines
 </li>
 <li>
 Proficient in Microsoft Office Suite, and related business applications such as Zoom, Microsoft Teams, Microsoft SharePoint
 </li>
 <li>
 Strong interpersonal and written/verbal communication skills in English; Arabic is a plus
 </li>
 <li>
 Able and willing to travel to events or internal meetings, locally and internationally as required
 </li>
 <li>
 Due to our globally distributed team, you may occasionally work outside of normal business hours
 </li>
 <li>
 Discreet and experienced in handling sensitive and confidential information
 
 
 </li>
 </ul>
 
 The Ideal Candidate
 
 
 
 <ul>
 <li>
 Takes initiative and is a self-starter who thrives with minimal supervision
 </li>
 <li>
 Excels at managing complex projects and delivering results both independently and collaboratively
 </li>
 <li>
 Enjoys building positive working relationships across all levels and geographies
 </li>
 <li>
 Highly organized, detail-driven, and capable of juggling multiple responsibilities
 </li>
 <li>
 Embraces change, learns quickly, and adapts well to dynamic environments
 
 
 </li>
 </ul>
 
 
 Learn More
 
 
 
 
 
 About Autodesk
 
 
 
 Welcome to Autodesk! Amazing things are created every day with our software &ndash; from the greenest buildings and cleanest cars to the smartest factories and biggest hit movies. We help innovators turn their ideas into reality, transforming not only how things are made, but what can be made.
 
 
 We take great pride in our culture here at Autodesk &ndash; it&rsquo;s at the core of everything we do. Our culture guides the way we work and treat each other, informs how we connect with customers and partners, and defines how we show up in the world.
 
 
 When you&rsquo;re an Autodesker, you can do meaningful work that helps build a better world designed and made for all. Ready to shape the world and your future? Join us!
 
 
 
 Salary transparency
 
 
 
 Salary is one part of Autodesk&rsquo;s competitive compensation package. Offers are based on the candidate&rsquo;s experience and geographic location. In addition to base salaries, our compensation package may include annual cash bonuses, commissions for sales roles, stock grants, and a comprehensive benefits package.
 
 
 
 Diversity &amp; Belonging
 
 
 
 We take pride in cultivating a culture of belonging where everyone can thrive. Learn more here: https://www.autodesk.com/company/diversity-and-belonging
 
 
 
 Are you an existing contractor or consultant with Autodesk?
 
 
 
 Please search for open jobs and apply internally (not on this external site).
 
 
</div>

Blue Ocean Corporation

<div>
 
 About Us
 
 
 
 Blue Ocean Corporation is a leading conglomerate and world leader in driving continuous growth and transformation across a multitude of industries and sectors. Our commitment to quality, innovation, and client satisfaction has propelled us to the forefront of the Consulting, Training and Conferences landscapes.
 
 
 From our humble beginnings to our present status as a global market leader, we take pride in our global footprint, and the transformative impact we have had on industries.
 
 
 With over 25+ years of excellence in accelerating careers and transforming organizations, we are a trusted partner for our B2B and B2C clients.
 
 
 
 Job Description
 
 
 
 <ul>
 <li>
 Manage the Chairman&rsquo;s calendar, priorities, and critical engagements with a strategic approach
 </li>
 <li>
 Ensure effective follow-ups on action items, decisions, and leadership directives
 </li>
 <li>
 Coordinate with senior leadership and cross-functional teams on behalf of the Chairman
 </li>
 <li>
 Serve as a key point of contact between the Chairman and internal/external stakeholders
 </li>
 <li>
 Draft and review professional communications, reports, and presentations
 </li>
 <li>
 Handle sensitive information with high confidentiality and discretion
 </li>
 <li>
 Act as a trusted advisor and business partner to the Chairman on key initiatives and decisions
 </li>
 <li>
 Conduct business analysis, market research, and data-driven insights to support strategic planning
 </li>
 <li>
 Prepare high-quality reports, dashboards, presentations, and business reviews
 </li>
 <li>
 Track and monitor key business metrics, performance indicators, and project progress
 </li>
 <li>
 Drive and monitor special projects and strategic initiatives led by the Chairman
 </li>
 <li>
 Identify process improvements and operational efficiencies across functions
 </li>
 <li>
 Ensure alignment between business goals and execution across departments
 </li>
 <li>
 Aviation or Airline background is mandatory.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Minimum 8+ years of experience, preferably in business analysis, consulting, or executive support roles
 </li>
 <li>
 Strong analytical and problem-solving skills with the ability to interpret complex data
 </li>
 <li>
 Excellent communication and presentation skills (written &amp; verbal)
 </li>
 <li>
 Proven ability to work with senior leadership / C-suite stakeholders
 </li>
 <li>
 High level of professionalism, confidentiality, and emotional intelligence
 </li>
 <li>
 Strong organizational and multitasking abilities in a fast-paced environment
 </li>
 <li>
 Proficiency in MS Office (especially Excel &amp; PowerPoint); experience with reporting tools is a plus
 </li>
 <li>
 Experience in a corporate or multinational environment
 </li>
 <li>
 Background in business analytics, strategy, or management consulting
 </li>
 <li>
 Ability to think strategically while executing operationally
 
 
 </li>
 </ul>
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</div>

Executive Assistant - Chairman's Office

WhiteCrow Research

<div>
 
 
 About WhiteCrow
 
 
 
 
 
 
 We are global talent research, insight, and sourcing specialists with offices in the UK, USA, Singapore, Malaysia, Hong Kong, Dubai, and India. Our international reach has helped us to understand and penetrate specialist markets at a global level. In addition to this, our service is also extended to complement our client&rsquo;s in-house talent acquisition teams.
 
 
 
 
 
 
 About our client
 
 
 
 
 
 
 Our client is a leading global player in the
 
 aluminium and metals industry,
 
 known for producing high-quality, value-added aluminium at scale. Headquartered in the UAE, they operate integrated facilities across the value chain &mdash; including smelting operations, refining capabilities, and upstream mining assets internationally.
 
 
 
 
 
 With a strong global customer base, their products are widely used across industries such as construction, automotive, packaging, and consumer electronics, enabling everyday applications that support modern living. As one of the region&rsquo;s most significant industrial exporters, our client contributes substantially to economic diversification and plays a key role in supplying a notable share of aluminium to international markets.
 
 
 
 
 
 
 About the role
 
 
 
 
 
 <ul>
 <li>
 Our Client is seeking a highly organized and professional Executive Assistant to support senior leadership.
 </li>
 <li>
 The role involves managing schedules, coordinating meetings, handling communications, and ensuring smooth day to day operations of the executive office.
 </li>
 </ul>
 
 
 
 
 
 As an Executive Assistant, you will be:
 
 
 
 
 
 <ul>
 <li>
 Managing calendars, meetings, and travel arrangements.
 </li>
 <li>
 Preparing correspondence, reports, and presentations.
 </li>
 <li>
 Acting as the main point of contact for internal and external stakeholders.
 </li>
 <li>
 Handling confidential information with discretion.
 </li>
 <li>
 Supporting planning of events, reviews, and executive engagements.
 </li>
 <li>
 Tracking action items and ensure timely follow up.
 </li>
 <li>
 Might have to travel to Abu Dhabi office on need basis.
 </li>
 </ul>
 
 
 
 
 
 What you already have...
 
 
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or related field.
 </li>
 <li>
 5+ years&rsquo; experience as an Executive Assistant or similar role.
 </li>
 <li>
 Proficiency in MS Office (Outlook, Word, PowerPoint, Excel).
 </li>
 <li>
 Strong communication skills in English; Arabic is a plus.
 </li>
 </ul>
 
 
 
 
 
 Key Competencies
 
 
 <ul>
 <li>
 Excellent organization and time management.
 </li>
 <li>
 Strong attention to detail and professionalism.
 </li>
 <li>
 Ability to multitask and work under pressure.
 </li>
 <li>
 High level of confidentiality and discretion.
 </li>
 </ul>
</div>

Explore 698+ Executive support specialist in Dubai this May. Find roles across top companies and apply now to boost your career.

698 executive support specialist jobs In Dubai

Executive Assistant (Immediate Joiner)

Administrative Assistant

Investment Banking Administrative Manager / EA

Executive Assistant

Executive Assistant

Executive Assistant - Chairman's Office

Executive Assistant