sales executive

sales coordinator

executive assistant

customer service executive

front office supervisor

executive support specialist

Naik Foundation

We are seeking a highly organized, proactive, and discreet Executive Personal Assistant (EPA) to support our executive leadership with both professional and personal administrative tasks. The EPA will serve as the primary point of contact, manage the executive&rsquo;s schedule, coordinate communications, handle confidential information, and ensure the smooth running of daily operations. This role requires exceptional organizational skills, attention to detail, and the ability to manage competing priorities in a fast-paced environment.Key Responsibilities:Administrative Support<ul><li>Manage complex calendars, schedule meetings, appointments, and travel arrangements.</li><li>Screen calls, emails, and correspondence on behalf of the executive.</li><li>Prepare reports, presentations, meeting agendas, and other documentation.</li><li>Handle confidential documents with the utmost discretion.</li></ul>Personal Assistance<ul><li>Coordinate personal appointments, events, and household-related logistics as needed.</li><li>Arrange personal travel and accommodations.</li><li>Manage personal errands and tasks to support overall executive efficiency.</li></ul>Communication &amp; Liaison<ul><li>Serve as the gatekeeper and liaison between the executive and internal/external stakeholders.</li><li>Draft, proofread, and send correspondence on behalf of the executive.</li><li>Maintain strong professional relationships with key contacts, clients, and partners.</li></ul>Event &amp; Project Coordination<ul><li>Organize business events, offsites, and team-building activities.</li><li>Assist with ad hoc projects, research, and coordination of executive initiatives.</li><li>Track deadlines and follow up on action items across multiple projects.</li></ul>Operational Support<ul><li>Oversee office supplies, vendor coordination, and tech support for executive needs.</li><li>Anticipate needs and proactively resolve issues before they arise.</li><li>Maintain organized filing systems (digital and physical).</li></ul>Qualifications:<ul><li>Proven experience as an Executive Assistant or Personal Assistant (8+ years preferred).</li><li>Exceptional organizational and time-management skills.</li><li>Strong verbal and written communication skills.</li><li>High level of discretion, confidentiality, and professionalism.</li><li>Proficient in Microsoft Office Suite, Google Workspace, and calendar/email systems.</li><li>Ability to multitask and prioritize effectively under pressure.</li></ul>Preferred:<ul><li>Bachelor&rsquo;s degree or equivalent experience.</li><li>Experience supporting C-level executives.</li><li>Familiarity with project management tools (e.g., Asana, Trello, Notion).</li><li>Flexible availability outside normal working hours, if required.</li></ul>Job Type: Full-time

Executive Personal Assistant

Nano Health Suite

Executive Assistant &ndash; UAE Females PreferredLocations:<ul><li>Dubai, United Arab Emirates</li></ul>Position Type: Full-time Experience Level: Mid to Senior-Level Executive Support Reporting To: C-Level ExecutiveAbout the RoleWe are hiring two highly capable and driven Executive Assistants &mdash; one based in Dubai to support a senior executive with a demanding, fast-paced, and often unpredictable schedule.This role requires someone with exceptional organization, emotional intelligence, and resilience. You will act as a trusted partner to the executive, handling everything from calendar management and travel coordination to stakeholder communication and operational follow-through.Success in this role depends on your ability to stay calm under pressure, manage shifting priorities, and bring order and structure to a dynamic environment.Key Responsibilities<ul><li>Proactively manage complex calendars and high-volume scheduling</li><li>Coordinate travel logistics, visas, accommodations, and itineraries</li><li>Serve as the point of contact between the executive and internal/external stakeholders</li><li>Draft and manage high-level communication, reports, and meeting materials</li><li>Ensure confidentiality and discretion at all times</li><li>Anticipate the executive&rsquo;s needs and resolve issues before they escalate</li><li>Track deadlines, follow-ups, and action items independently</li><li>Assist with occasional personal tasks or logistics when required</li><li>Maintain alignment with the other EA in the region to ensure smooth cross-border coordination</li></ul>Ideal Candidate Profile<ul><li>3&ndash;5 years of experience supporting senior leadership, ideally in fast-moving environments</li><li>Fluent in English; Arabic is a plus</li><li>Highly organized, with a strong ability to manage shifting priorities and tight deadlines</li><li>Emotionally intelligent, diplomatic, and composed under pressure</li><li>Confident working independently and handling difficult or unpredictable personalities</li><li>Tech-savvy and proficient in MS Office, Google Workspace, and productivity tools</li><li>Familiarity with UAE and/or KSA business culture and etiquette</li><li>Willingness to occasionally support or coordinate across both markets</li></ul>Job Type: Full-timePay: AED3,000.00 - AED8,000.00 per monthApplication Question(s):<ul><li>Marital Status </li></ul>Experience:<ul><li>Healthcare and IT Sector: 3 years (Preferred)</li><li>Executive Assistant: 3 years (Preferred)</li></ul>Language:<ul><li>Arabic (Preferred)</li><li>English (Preferred)</li></ul>Willingness to travel:<ul><li>25% (Preferred)</li></ul>

Executive Assistant to CEO

S. S. Lootah Group

<div>
 
 
 Job Summary
 
 
 
 We are seeking a highly organized, proactive, and analytical person to support both business operations and the Group General Manager (GGM). This unique hybrid role combines strategic planning, project coordination, and high-level administrative support to ensure smooth execution of key initiatives and day-to-day operations.
 
 
 
 
 
 You will work cross-functionally with internal teams, track KPIs and project milestones, coordinate executive tasks, and act as a trusted partner to the GGM. This is an exciting opportunity to contribute to strategic business efforts while also playing a key role in executive support and leadership enablement.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Business &amp; Strategy Support
 
 
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 Assist in the execution and monitoring of business strategies and initiatives
 </li>
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 Conduct market research and competitive analysis to support planning and decision-making
 </li>
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 Support project management activities: track timelines, deliverables, and outcomes
 </li>
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 Collaborate with cross-functional teams to improve operational processes and workflows
 </li>
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 Maintain clear documentation of business activities, workflows, and project details
 </li>
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 Prepare regular reports, dashboards, and presentations for internal stakeholders
 </li>
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 Monitor KPIs and performance metrics, providing insights and recommendations
 </li>
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 Participate in business process reviews and help identify areas for efficiency gains
 </li>
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 Coordinate strategic initiatives and team-wide goal tracking
 </li>
 </ul>
 
 
 
 
 
 Executive Office &amp; GM Support
 
 
 <ul>
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 Manage the GM&rsquo;s calendar, appointments, meetings, and communications
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 Organize and support GM-led meetings (agendas, minutes, action item follow-up)
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 Coordinate domestic and international travel and process expense reports
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 Maintain confidentiality and exercise sound judgment when handling sensitive information
 </li>
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 Ensure timely follow-up on tasks and priorities delegated by the GM
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 Assist in the preparation of materials for leadership meetings and board discussions
 </li>
 <li>
 Serve as a liaison between the GM&rsquo;s office and internal/external stakeholders
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 Support the administrative and operational needs of the Executive Office
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 Required:
 
 
 <ul>
 <li>
 Bachelor's degree in Business, Management, Communications, or related field
 </li>
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 2&ndash;5 years of experience in business operations, executive support, or strategy-related roles
 </li>
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 Strong organizational skills with keen attention to detail and deadlines
 </li>
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 Excellent verbal and written communication skills
 </li>
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 Familiarity with project management tools (e.g., Asana, Trello, Monday.com)
 </li>
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 High proficiency in Microsoft Office / Google Workspace (e.g., Excel/Sheets, PowerPoint/Slides)
 </li>
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 Ability to manage multiple tasks and stakeholders with discretion and professionalism
 </li>
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 Strong analytical and problem-solving abilities
 </li>
 </ul>
 
 
</div>

Business Management Executive

Confidential

<div>
 
 The ideal candidate for this position will excel in a high-pressure environment, managing executive-level logistics. They should have relevant experience that demonstrates their ability to handle a wide range of administrative tasks, ensuring smooth daily operations. Attention to detail and creative problem-solving skills are essential for success in this role.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Control workflow
 </li>
 <li>
 Handle all logistics CEO related Interact with leadership, internally and externally
 </li>
 <li>
 Executive support: complex scheduling, travel management, and high-level coordination.
 </li>
 <li>
 Personal &amp; family support: Travel itineraries, hotel arrangements, household staff and visa renewals.
 </li>
 <li>
 Acting as a trusted point of contact, ensuring confidentiality at all times.
 </li>
 </ul>
 
 
 
 
 
 Ideal Profile:
 
 
 <ul>
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 Minimum 3 years&rsquo; experience as an Executive Assistant in the UAE.
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 Presentable, highly organized, discreet, and adaptable.
 </li>
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 Flexible and available to meet the demands of a dynamic, fast-paced lifestyle.
 </li>
 <li>
 Communication skills, written/verbal, English and any European Language is a plus.
 </li>
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 Ability to prioritize and meet deadlines Keep information confidential.
 </li>
 </ul>
 
 
 
 
 This is a unique opportunity for a professional Executive Assistant ready to take on a
 
 challenging yet rewarding role
 
 .
 
 
 
</div>

Executive Assistant to Chief Executive Officer

Plan B Events & Advertising

(Events Industry Experience Required)Employment Type: Full-timeLocation - Dubai, Abu Dhabi - UAEAbout the RoleWe are seeking a dynamic and detail-oriented Client Service Executive with a proven background in the events industry. This role is perfect for someone who thrives in a fast-paced environment, enjoys building strong client relationships, and excels at balancing client-facing responsibilities with internal coordination.You&rsquo;ll be working closely with our business development and events team, managing pitch proposals, coordinating projects, and providing executive-level support to ensure seamless client experiences. If you&rsquo;re proactive, organized, and passionate about delivering excellence&mdash;this opportunity is for you!Key Responsibilities1. Pitch Proposal ManagementCoordinate and manage compelling client proposals and presentations.Collaborate with BD, marketing &amp; technical teams to deliver client-focused solutions.Maintain a library of templates, case studies &amp; resources for efficiency.Track timelines, deadlines &amp; feedback to enhance future proposals.2. Project Management (As Needed)Act as a liaison between internal teams for smooth execution.Monitor milestones, budgets, and outcomes&mdash;escalating issues when required.Prepare project updates, reports, and post-event evaluations.3. Executive Support to Events TeamManage client correspondence, calls &amp; follow-ups with professionalism.Prepare meeting agendas, minutes, and action trackers.Qualifications &amp; SkillsBachelor&rsquo;s degree in Business Administration, Marketing, Communications, or related field.3&ndash;5 years&rsquo; experience in client service, project coordination, or executive support within the events industry (agency/consulting preferred).Excellent communication (written &amp; verbal) and presentation skills.Strong organizational &amp; multitasking abilities.Proficiency in MS Office (Word, PowerPoint, Excel, Canva) and project management tools (Asana, Trello, MS Project).High level of professionalism, confidentiality, and discretion.Key AttributesClient-Focused: Builds strong client relationships &amp; anticipates needs.Detail-Oriented: Ensures accuracy &amp; quality in every deliverable.Adaptable: Thrives in dynamic environments with shifting priorities.Professional: Confident when engaging with senior executives &amp; clients.Job Type: Full-time

Client Servicing Executive

<div>
 
 
 
 For Emirati only!
 
 
 
 
 
 
 
 Looking for the candidate with proactive approach, strong interpersonal skills exceled in executive support, office management and consistency in providing top-level assistance to high level executives and board level. Candidate should be well-organized and must play a pivotal role in delivering impactful projects, organizing high-profile meetings for the senior leadership.
 
 
 
 
 
 Must have,
 
 
 <ul>
 <li>
 Integral role in the planning and execution
 </li>
 <li>
 Confidential handling of sensitive information
 </li>
 <li>
 Prioritizes conflicting needs; handles matter expeditiously, proactively
 </li>
 <li>
 follows-through on projects
 </li>
 <li>
 Maintain updated documents of Board of Directors and
 </li>
 <li>
 Calendar management for Managing Director
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor's degree or equivalent experience
 </li>
 <li>
 Proficient in Microsoft Office suite
 </li>
 <li>
 Experience in managing multiple priorities, administrative coordination, and logistics
 </li>
 <li>
 Well-organized, detail-oriented, ability to multi-task with great follow-up skills
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 </ul>
 
 
</div>

Executive Assistant

ICB LABS FZCO

ICB Labs is a dynamic blockchain ecosystem integrating NFTs, DeFi, and metaverse technologies to revolutionize how businesses and individuals interact with the digital world. ICB Labs is more than just a blockchain company, it is a visionary hub where traditional industries seamlessly connect with Web3 technologies. We believe in the power of decentralization to foster innovation, transparency, and financial inclusivity. Our ecosystem is designed to empower users with accessible, efficient, and future-ready blockchain solutions.Job SummaryWe are looking for a highly skilled and proactive Personal Assistant to the CEO to support daily executive operations. The ideal candidate must be exceptionally organized, detail-oriented, and capable of handling multiple high-priority tasks simultaneously. This individual will be responsible for managing the CEO&rsquo;s calendar, attending meetings, documenting minutes, tracking action items, handling expense reporting, and ensuring follow-ups are completed efficiently. Additionally, they must be available to travel with the CEO and act as the primary liaison with top-level management.Key Responsibilities<ul><li>Calendar Management: Organize and prioritize the CEO&rsquo;s schedule, coordinate meetings, and ensure efficient time management.</li><li>Meeting Attendance &amp; Documentation: Attend all meetings with the CEO, take detailed Minutes of Meeting (MoM), and track action items.</li><li>Task &amp; Project Follow-Up: Assign tasks to relevant stakeholders, follow up on progress, and ensure timely completion of deliverables.</li><li>Stakeholder Communication: Act as the primary point of contact between the CEO and internal/external stakeholders, ensuring smooth communication.</li><li>Travel Coordination: Arrange travel logistics for the CEO, including flights, accommodations, and itineraries for international and domestic trips.</li><li>Expense Reporting: Track and manage CEO-related expenses, ensuring accurate reporting and financial accountability.</li><li>Confidentiality &amp; Discretion: Handle sensitive company information with a high level of discretion and professionalism.</li><li>Technology &amp; Task Management Tools: Utilize software such as Microsoft Office, , Asana, Trello, or similar platforms for scheduling, documentation, and task tracking.</li></ul>Skills &amp; Requirements<ul><li>Bachelor's degree in Business Administration, Management, or a related field (preferred).</li><li>Minimum of 5 years of experience in a similar executive support role.</li><li>Strong organizational and multitasking skills, with the ability to prioritize tasks efficiently.</li><li>Excellent verbal and written communication skills in English.</li><li>High level of attention to detail and ability to anticipate needs before they arise.</li><li>Proficiency in Microsoft Office, , and project management tools.</li><li>Ability to work under pressure and meet tight deadlines in a fast-paced environment.</li><li>Willingness to travel internationally with the CEO when required.</li><li>Strong problem-solving skills and the ability to work independently with minimal supervision.</li><li>Experience handling expense reporting and financial tracking.</li></ul>Job Type: Full-timePay: AED6,000.00 - AED10,000.00 per month

Personal Assistant to CEO

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