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facilities coordinator

A to Z Services Group

Position: Facility CoordinatorLocation: Doha, QatarResponsibilities:<ul><li>Maintenance Management: Oversee the maintenance and repair of facilities, ensuring that all equipment and systems (e.g., HVAC, plumbing, electrical) are functioning properly.</li><li>Vendor Coordination: Liaise with external contractors and service providers for maintenance, cleaning, and security services, ensuring timely and cost-effective service delivery.</li><li>Safety Compliance: Ensure that the facility complies with health and safety regulations by conducting regular inspections and implementing necessary safety protocols.</li><li>Space Management: Optimize the use of office space, including planning for renovations, relocations, and space allocation to enhance productivity.</li><li>Budget Management: Assist in managing the facilities budget, tracking expenses, and conducting cost analyses for repairs and new services.</li><li>Administrative Support: Provide administrative assistance related to facilities management, including maintaining records, reports, and documentation related to facility operations.</li></ul>Required Skills and Qualifications<ul><li>Education: A bachelor&rsquo;s degree in business administration, facility management, or a related field is often preferred. Relevant certifications (e.g., Certified Facility Manager) can enhance qualifications.</li><li>Experience: Typically, 2 to 5 years of experience in facilities management or a related role is expected, with a strong understanding of maintenance processes and vendor management.</li><li>Communication Skills: Excellent verbal and written communication skills are essential for coordinating with staff, vendors, and other stakeholders.</li><li>Organizational Skills: Strong organizational abilities to manage multiple tasks and prioritize effectively in a fast-paced environment.</li><li>Problem-Solving Skills: Ability to address maintenance and operational issues promptly and efficiently.</li></ul>Job Types: Full-time, Permanent, Contract Contract length: 24 months

Facility Coordinator

EFS FACILITIES SERVICES

Technical Coordinator &ndash; Facility Management:Position Title: Technical Coordinator &ndash; Facility Management Location: [ Doha] Availability: Immediate Joiner- with NOC Available Driving License: MandatoryRole Summary: We are seeking a proactive and technically skilled Technical Coordinator to support facility management operations. The role requires a strong blend of technical expertise, commercial acumen, and communication skills to ensure efficient coordination of maintenance and fit-out projects.Key Responsibilities:<ul><li>Coordinate and oversee maintenance, repair, and fit-out activities.</li><li>Prepare and review technical quotations, proposals, and cost estimates.</li><li>Identify problems, analyze technical issues, and propose effective solutions and recommendations.</li><li>Support project planning, resource allocation, and vendor coordination.</li><li>Ensure timely follow-up and closure of service requests and client requirements.</li><li>Maintain accurate records, reports, and dashboards using advanced Excel skills.</li><li>Communicate effectively with clients, contractors, and internal teams, ensuring clear understanding of requirements and deliverables.</li></ul>Qualifications &amp; Skills:<ul><li>Diploma or Bachelor&rsquo;s degree in Engineering or a related technical field.</li><li>Minimum [4] years&rsquo; experience in facility management or maintenance coordination.</li><li>Strong technical understanding of building systems (MEP, civil, etc.).</li><li>Proven experience in quotation preparation, proposal writing, and cost analysis.</li><li>Excellent MS Excel proficiency (formulas, pivot tables, reports).</li><li>Strong communication and interpersonal skills; active listener with attention to detail.</li><li>Ability to multitask and manage priorities in a fast-paced environment.</li><li>Valid Qatar driving license required.</li></ul>Job Type: Full-timePay: QAR4,500.00 - QAR5,500.00 per month

Technical Coordinator – Facility Management

McDermott

<div>Job Overview:
We are seeking a proactive and detail-oriented Senior Facilities Spec to oversee and support the daily operations of our office facilities. This role is critical in ensuring efficient space utilization, seamless access control, effective visitor and parking management, and smooth procurement processes. The ideal candidate will bring at least three years of relevant experience, demonstrate strong time management skills, and possess a solid understanding of procurement procedures. Proficiency in Microsoft Excel, Word, and Outlook, along with excellent communication and organizational abilities, is essential.</div>
 <div><div>Our ingenuity fuels daily life. Together, we&rsquo;ve forged some of the most trusted partnerships across the energy value chain to make what was once just an idea a reality: laying subsea infrastructure thousands of feet below sea level, installing platforms hundreds of miles from shore, using our expertise to design and build offshore wind infrastructure, and reshaping the onshore landscape to deliver the energy products the world needs safely and sustainably.
 
 
For more than 100 years, we've been making the impossible possible. Today, we're driving the energy transition with more than 30,000 of the brightest minds across 54 countries.</div></div>
 <div>Key Tasks and Responsibilities:
<ul><li>Space Management:
 <ul><li>Monitor and maintain accurate floor occupancy and seating plans.
 </li><li>Collaborate with internal teams to optimize space allocation and utilization.
</li></ul></li><li>Building Access Control:
<ul><li>Manage building access card requests and maintain updated access records.
</li><li>Coordinate with HR and Security for access permissions and regular audits.
</li></ul></li><li>Visitor &amp; Parking Management:
<ul><li>Oversee visitor parking slot availability and scheduling.
</li><li>Ensure proper documentation and coordination for visitor access.
</li></ul></li><li>Procurement Support:
<ul><li>Initiate and track Purchase Requests (PRs) and Purchase Orders (POs).
</li><li>Liaise with vendors and internal stakeholders to ensure timely delivery and accurate invoicing.
</li><li>Maintain procurement records and support budget tracking.
</li></ul></li><li>Office Readiness:
<ul><li>Coordinate office setup activities including furniture, supplies, and maintenance.
</li><li>Serve as the primary contact for facility-related issues and resolutions. Senior Facilities Spec
</li></ul></li><li>Administrative Support:
<ul><li>Maintain comprehensive documentation related to facilities operations.
</li><li>Communicate effectively with internal departments and external service providers</li></ul></li></ul></div>
 <div>Essential Qualifications and Education:
<ul><li>Minimum 3 years of experience in facilities administration or a related role.
</li><li>Solid understanding of procurement processes and vendor coordination.
</li><li>Proficiency in Microsoft Excel, Word, and Outlook.
</li><li>Strong time management, organizational, and communication skills.
</li><li>Ability to multitask and prioritize in a dynamic, fast-paced environment.
</li>High attention to detail and commitment to maintaining accurate records 
<li>
</li></ul>#LI-RA2</div>

Senior Facilities Spec

COMO Facilities Management Services

Key Responsibilities:<ul><li>CAFM System Management:</li><li>Coordinate and manage the day-to-day operations of the CAFM system to ensure accurate and up-to-date data is maintained for facilities management.</li><li>Administer the CAFM software, ensuring system functionality, user access, and integration with other management systems (e.g., Building Management System (BMS), Energy Management System (EMS)).</li><li>Configure and customize the CAFM system to meet specific operational requirements and enhance facility management processes.</li><li>Troubleshoot system issues, coordinate with software vendors for technical support, and implement system updates or upgrades.</li><li>Maintenance &amp; Service Management:</li><li>Oversee the planning and scheduling of preventive and corrective maintenance activities using the CAFM system.</li><li>Monitor and track maintenance work orders, ensuring that tasks are completed on time and within budget.</li><li>Coordinate with maintenance teams and contractors to ensure timely resolution of maintenance issues and ensure that all work is recorded in the CAFM system.</li><li>Ensure that all assets (e.g., equipment, HVAC systems, lighting, etc.) are properly tracked, monitored, and maintained within the CAFM system.</li><li>Space &amp; Asset Management:</li><li>Use the CAFM system to manage space utilization, ensuring optimal use of office or facility space based on needs and demand.</li><li>Maintain accurate records of all assets, including equipment, furniture, and fixtures, ensuring that they are properly logged in the CAFM system.</li><li>Assist in space planning and allocation to ensure efficient and effective use of the facilities, based on user needs and business operations.</li><li>Data Management &amp; Reporting:</li><li>Maintain accurate and comprehensive records of facility-related data, including maintenance schedules, asset information, service requests, and historical performance.</li><li>Generate and analyze regular reports from the CAFM system, providing insights into maintenance trends, asset performance, energy consumption, and space usage.</li><li>Prepare and present reports for management on the status of facilities, including recommendations for improvement or optimization.</li><li>User Support &amp; Training:</li><li>Provide training and support to internal users of the CAFM system, including facility management teams, maintenance staff, and other stakeholders.</li><li>Create and maintain user manuals, documentation, and best practices for using the CAFM system effectively.</li><li>Serve as the point of contact for any system-related queries, offering troubleshooting assistance and guidance.</li><li>Compliance &amp; Standards:</li><li>Ensure that the CAFM system complies with relevant regulatory requirements, safety standards, and company policies.</li><li>Assist in managing compliance with maintenance standards, industry regulations, and quality assurance protocols through data collected in the CAFM system.</li><li>Ensure that the system is regularly updated to reflect any changes in regulatory or operational requirements.</li><li>Process Improvement &amp; System Optimization:</li><li>Continuously review and improve CAFM processes, making recommendations for system enhancements and better integration with other facilities management functions.</li><li>Collaborate with other departments (e.g., IT, HR, Operations) to optimize the functionality and utilization of the CAFM system.</li><li>Identify opportunities to streamline facilities management operations through better use of technology and data analysis.</li></ul>Qualifications &amp; Skills:<ul><li>Education:</li><li>Bachelor&rsquo;s degree in Facilities Management, Engineering, Business Administration, Information Technology, or a related field.</li><li>Certification in CAFM or related software (e.g., Archibus, Maximo, Planon, or similar) is a plus.</li><li>Experience:</li><li>2-4 years of experience in facilities management, IT support, or a related field, with hands-on experience using CAFM systems.</li><li>Experience in coordinating facilities operations, including maintenance, space management, and asset tracking, is preferred.</li><li>Prior experience in using CAFM software (e.g., Archibus, FMX, or similar) is highly desirable.</li><li>Skills:</li><li>Strong knowledge of facilities management processes, including preventive maintenance, asset management, and space planning.</li><li>Proficiency with CAFM systems and software, with the ability to troubleshoot, configure, and optimize the system.</li><li>Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.</li><li>Strong analytical and problem-solving skills, with the ability to generate and interpret data reports.</li><li>Good communication skills, both written and verbal, for interacting with various stakeholders (e.g., maintenance teams, contractors, and management).</li><li>Attention to detail and accuracy in managing facility-related data.</li><li>Ability to work collaboratively with cross-functional teams, including IT, facilities, and operations departments.</li><li>Technical Skills:</li><li>Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) for reporting and documentation.</li><li>Familiarity with building management systems (BMS) and energy management systems (EMS) is an advantage.</li><li>Basic knowledge of project management principles and software is a plus.</li></ul>Job Types: Full-time, PermanentPay: QAR1.00 - QAR2.00 per month

CAFM coordinator

Nextcare

<div>
 
 Job Overview
 
 
 
 The local Facilities Officer is responsible for handling the Facilities activities locally and makes sure that all local requirements with regards to facility management are met, including quality and performance controls and employee satisfaction
 
 
 
 What You Do
 
 
 
 Responsibilities &amp; Accountabilities:
 
 
 
 Coordinates locally Facility Management logistics &amp; services.
 
 
 
 &squf;Manages service providers used for the building and facility related services
 
 
 &squf;Quality &amp; Performance Control
 
 
 
 Access and security management
 
 
 
 <ul>
 <li>
 Badge, access control management
 </li>
 <li>
 Security (whether outsourced or managed internally)
 </li>
 <li>
 Building evacuation, safety trainings
 
 
 </li>
 </ul>
 
 Manages local facility maintenance &amp; services
 
 
 
 <ul>
 <li>
 Day-to-day Facility Management activities locally including premises maintenance, reception desk, cleaning, security, safety, assignment of rooms, internal moves etc. (whether outsourced or managed internally)
 </li>
 <li>
 Tracking and management of energy, water, waste consumption
 </li>
 <li>
 Postal services
 </li>
 <li>
 Catering services and Events
 </li>
 <li>
 Transportation services
 </li>
 <li>
 Meeting room management
 
 
 </li>
 </ul>
 
 Insurance and license Management
 
 
 
 <ul>
 <li>
 Control and Maintenance of all local Insurance policies and adaptation required for all the BU
 </li>
 <li>
 Support with local regulation identification and licensing
 
 
 </li>
 </ul>
 Travel
 
 
 <ul>
 <li>
 Providing cost effective , viable options on business travel arrangements and hotel bookings as per group standards.
 </li>
 <li>
 Coordination and Organizing Liaising with travel coordinators locally and regional
 
 
 </li>
 </ul>
 
 Other
 
 
 
 <ul>
 <li>
 Protection &amp; Resilience
 </li>
 <li>
 Minor procurement activities
 </li>
 <li>
 Supporting and assisting the Local Manage
 
 
 </li>
 </ul>
 
 What You Bring
 
 
 
 Skills &amp; Requirements:
 
 
 <ul>
 <li>
 A technical or administration degree, or bachelor level
 </li>
 <li>
 Minimum 2 years of working experience in facility management related activities
 </li>
 <li>
 Proactive, structured, and independent working method
 </li>
 <li>
 Team and communication skills,
 </li>
 <li>
 High service and quality orientation
 </li>
 <li>
 Enterprising and solution-oriented way of thinking
 </li>
 <li>
 Pragmatic
 </li>
 <li>
 English
 </li>
 <li>
 Good knowledge of IT tools (Excel, Ppt..)
 </li>
 <li>
 Reliable and discrete
 
 
 </li>
 </ul>
 84424 | Operations | Professional | Non-Executive | Allianz Partners | Full-Time | Permanent
 
 
 Allianz Group is one of the most trusted insurance and asset management companies in the world. Caring for our employees, their ambitions, dreams and challenges, is what makes us a unique employer. Together we can build an environment where everyone feels empowered and has the confidence to explore, to grow and to shape a better future for our customers and the world around us.
 
 
 At Allianz, we stand for unity: we believe that a united world is a more prosperous world, and we are dedicated to consistently advocating for equal opportunities for all. And the foundation for this is our inclusive workplace, where people and performance both matter, and nurtures a culture grounded in integrity, fairness, inclusion and trust.
 
 
 We therefore welcome applications regardless of ethnicity or cultural background, age, gender, nationality, religion, social class, disability or sexual orientation, or any other characteristics protected under applicable local laws and regulations.
 
 
 
 Join us.
 
 Let's care for tomorrow.
</div>

Facility Officer

AtkinsRéalis

<div><h2 class="jobSectionHeader">Overview</h2>
The Helpdesk Operator will serve as the first point of contact for all facilities management (FM) service requests, ensuring timely and efficient resolution of issues. This role involves managing incoming calls, emails, and service tickets, coordinating with technical teams, and maintaining accurate records in the CAFM system. The ideal candidate will have strong communication skills in both Arabic and English and a solid understanding of FM operations.<h2 class="jobSectionHeader">
Your role</h2>
Customer Support<ul><li>
Respond to incoming calls, emails, and service requests promptly and professionally.</li><li>
Log all requests accurately in the CAFM system and assign tasks to relevant teams.</li></ul>
Issue Resolution<ul><li>
Track and monitor service requests to ensure timely completion.</li><li>
Escalate unresolved issues to supervisors or technical teams as needed.</li></ul>
Coordination<ul><li>
Liaise between clients, contractors, and internal FM teams to ensure smooth operations.</li><li>
Provide updates to clients on the status of their requests.</li></ul>
Documentation &amp; Reporting<ul><li>
Maintain accurate records of all service requests and resolutions.</li><li>
Generate daily, weekly, and monthly reports on helpdesk performance.</li></ul>
Compliance &amp; Standards<ul><li>
Ensure adherence to company policies, health and safety standards, and service level agreements (SLAs).</li><li>
Support continuous improvement initiatives for helpdesk operations.</li></ul><h2 class="jobSectionHeader">
About you</h2>
Education<ul><li>
Diploma or BSc degree in a relevant field (Facilities Management, Administration, or related discipline).</li></ul>
Experience<ul><li>
Minimum 3 years of experience in the same position within the Facilities Management (FM) field.</li></ul>
Language Skills<ul><li>
Fluency in Arabic and English (spoken and written).</li></ul>
Technical Skills<ul><li>
Familiarity with CAFM systems and MS Office applications.</li><li>
Basic understanding of FM services and workflows.</li></ul>
Soft Skills<ul><li>
Strong communication and interpersonal skills.</li><li>
Ability to multitask and work under pressure.</li><li>
Customer-focused with problem-solving abilities.</li></ul>
Preferred<ul><li>
Knowledge of SLA management and KPI reporting.</li><li>
Experience in handling large-scale FM operations.</li></ul><h2 class="jobSectionHeader">
Rewards &amp; benefits</h2>
Explore the rewards and benefits that help you thrive &ndash; at every stage of your life and your career.
This includes:<ul><li>
Tax-free salary.</li><li>
Comprehensive life insurance coverage.</li><li>
Premium medical insurance for you and your dependents.</li><li>
Generous annual leave balance.</li><li>
Flexible and hybrid work solutions.</li><li>
Remote work opportunities outside of country.</li><li>
Company gratuity scheme.</li><li>
Discretionary bonus program.</li><li>
Annual flight contribution.</li><li>
Relocation assistance.</li><li>
Transportation &amp; housing allowances (available for remote work locations).</li><li>
Employee Wellbeing Program: 24/7 access to specialists in finance, legal matters, family care, personal health, fitness, and nutrition.</li></ul>
Seize every opportunity to sharpen your skills, expand your expertise, and be recognized for the impact you make.<h2 class="jobSectionHeader">
About AtkinsR&eacute;alis</h2>
We're AtkinsR&eacute;alis, a world-class engineering services and nuclear organization. We connect people, data and technology to transform the world's infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. We're committed to leading our clients across our various end markets to engineer a better future for our planet and its people.
Find out more.
#QSF</div>

Helpdesk Operator

Baruch Trading & Contracting Services

Job Title: PTW CoordinatorLocation: Qatar Duration: 1 Year ExtendableJob DescriptionWe are looking for an experienced PTW Coordinator to manage permit-to-work activities for an EMCS Upgrade Project across multiple substations. The candidate will ensure compliance with client PTW systems, coordinate approvals, and maintain safety documentation during the design and shutdown phases.Key Responsibilities<ul><li>Coordinate and process all PTW applications (Electrical / Instrumentation / Control Systems).</li><li>Liaise with client and site authorities for permit issuance and clearances.</li><li>Verify supporting documents (JSA, Risk Assessment, Isolation Certificates).</li><li>Maintain a PTW log and track daily work progress.</li><li>Conduct site verification and ensure compliance with LOTO procedures.</li></ul>Requirements<ul><li>Diploma / Degree in Electrical or Instrumentation.</li><li>3+ years PTW coordination experience in Oil &amp; Gas or Petrochemical sector.</li><li>Valid QP / Ras Laffan / RLIC PTW Authorization (Coordinator Level) preferred.</li><li>Good communication and documentation skills.</li><li>Immediate or short-notice joiners preferred.</li></ul>Job Type: PermanentApplication Question(s):<ul><li>What is your current salary and expected salary (QAR/month, all-inclusive)?</li><li>What is your availability / joining time if selected?</li><li>Do you hold a valid Ras Laffan / QP PTW Authorization Card? </li><li>How many years of PTW experience do you have in Oil &amp; Gas or Petrochemical facilities?</li><li>Have you worked on control system or EMCS / PLC-based projects before?</li></ul>

PTW Coordinator

Explore 453+ Facilities coordinator in Doha Qatar this November. Find roles across top companies and apply now to boost your career.