facilities coordinator

Volante Life

We are seeking a professional and reliable Male Spa Receptionist / Facilities Coordinator to join our team in a residential apartment setting. The role involves overseeing daily operations of the spa and wellness facilities, including guest bookings, gym access monitoring, and maintaining a high standard of service for residents.Key Responsibilities:<ul><li>Manage spa bookings, including massage appointments, steam, and sauna , ice bath reservations</li><li>Welcome and assist residents and guests in a professional manner</li><li>Monitor access and usage of the gym and wellness facilities</li><li>Ensure only authorized residents and approved guests are using the facilities</li><li>Maintain cleanliness and organization of reception and common areas</li><li>Coordinate with therapists and housekeeping when needed</li><li>Handle inquiries, phone calls, and booking systems efficiently</li><li>Report any issues or irregularities to management</li></ul>Requirements:<ul><li>Male candidate preferred</li></ul><ul><li>Previous experience as a receptionist, spa receptionist, or in a similar role</li></ul><ul><li>Good communication skills in English (additional languages are a plus)</li></ul><ul><li>Presentable, professional, and customer-service oriented</li></ul><ul><li>Basic knowledge of spa operations (massage, steam, sauna) is an advantage</li></ul><ul><li>Ability to multitask and handle administrative duties</li></ul><ul><li>Flexible with working hours</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Do you have experience managing or monitoring wellness or residential facilities (e.g., gym, spa, steam/sauna)?</li><li>Yes</li><li>No</li></ul>Experience:<ul><li>Spa Receptionist: 1 year (Preferred)</li></ul>Work Location: In person

Male Spa Receptionist / Facilities Coordinator

AlphaSights

<div>
 Start Dates Available:
 
 Immediate Start
 
 
 
 
 Job Title:
 
 Workplace Experience Coordinator
 
 
 
 Company:
 
 AlphaSights
 
 
 
 Location:
 
 Dubai
 
 
 
 Position Type:
 
 Full-Time
 
 
 
 About AlphaSights
 
 
 
 AlphaSights is the global leader in knowledge on-demand. We connect investors and business leaders with the knowledge they need to succeed. Working from nine cities globally, our 1500+ colleagues provide round-the-clock coverage to the world's top investment funds, consultancies, and Fortune 500s. Founded in 2008, AlphaSights is a fast-growing, founder-led company.
 
 
 
 About This Role
 
 
 
 AlphaSights is a global company, seeking an organised and enthusiastic Workplace Experience Coordinator to help us run things efficiently in our growing office in Dubai. A successful candidate will embrace a 'whatever-it-takes' mantra to roll up their sleeves and achieve team goals.
 
 
 If you are a proactive and detail-oriented individual with a passion for creating a seamless workplace experience, join AlphaSights Dubai. Apply now and contribute to our dynamic and growing team.
 
 
 
 Responsibilities
 
 
 
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 Front of House and reception desk operational duties during core business hours.
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 Provide exceptional hospitality service and professionalism to all stakeholders, employees and visitors.
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 Maintain office efficiency by coordinating incoming calls, managing inbound and outbound mail, coordinating couriers and handling packages.
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 Procure all office supplies, make payments and ensure items are received.
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 Manage inventory of office supplies and kitchen consumables, ensuring accurate par levels for weekly ordering whilst being mindful of costs.
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 Assist with the setup, breakdown, and clean-up of company parties and events, including furniture reconfiguration.
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 Conduct routine facilities inspections, seeking deficiencies with furniture, equipment or appliances and remedying as appropriate.
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 Oversee our cleaning and maintenance contractors, and proactively logging jobs for them to complete.
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 Responsible for overall office tidiness and organisation to ensure the office remains aesthetically pleasing and a welcoming environment.
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 Arranging catering for in-office events.
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 Overseeing all catering in-office, including the coffee machine maintenance and all F&amp;B supplies.
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 Coordination of in-house and off-site activities, office-wide socials, and celebrations. This includes our annual holiday party and Firm weekend, from inception to execution.
 
 
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 </ul>
 
 What You&rsquo;ll Get
 
 
 
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 Years 0-1: Following a training programme, you&rsquo;ll begin your journey with AlphaSights as a Workplace Experience Coordinator, focused on the fundamentals of front desk responsibility, office coordination and event management.
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 Years 2-4: Those who master the Coordinator role will have the opportunity to become a Workplace Experience Associate, where you will further develop your skill set and lead regional projects. You&rsquo;ll have early mentorship opportunities as you begin to train and guide new joiners to our team.
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 Years 4+: As a Senior Associate &amp; Manager you&rsquo;ll lead on regional and global projects and as well developing on your People Management skills. Successful managers have the opportunity for further levels of leadership.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
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 0-1 years of experience in administration, office management, hospitality, or facilities coordination.
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 Proactive, forward-thinking and detail-oriented approach with excellent problem solving skills.
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 Ability to handle multiple tasks simultaneously, think on your feet and remain calm under pressure.
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 Strong interpersonal and communication skills, with the ability to build positive working relationships with our stakeholders.
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 Demonstrated ability to manage ambiguity, handle various stakeholders, priorisation.
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 Able to thrive in high-pressure environments.
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 Excellent written and verbal communication.
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 Fluency in English is essential.
 
 
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 </ul>
 
 Compensation And Benefits
 
 
 
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 155,000 AED annual salary
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 25 vacation days, in addition to all UAE national holidays
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 Comprehensive private health and dental insurance
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 1 round-trip economy flight ticket home per annum to visit immediate family outside the UAE
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 State-of-the-art office with amenities in the heart of Dubai
 
 
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 </ul>
 
 AlphaSights is an equal-opportunity employer.
 
</div>

Workplace Experience Coordinator

Tanmyah

Job description:Position: Document Coordinator - Mandoob / PROExperience: 3 &ndash; 5yrsLocation: Silicon Oasis, DubaiMandatory &ndash; Driving licensePreferable: Arabic speakerJob Responsibility:<ul><li>Minimum of 3 to 5 years of experience in facilities management or similar role.</li><li>Experience in an outsourcing organization or service administration company at the same level</li><li>Collect and check of receiving documents sent by dib to the call center agents/ supervisor.</li><li>Review the collected documents to ensure match with assigned appointment by the call center agents and supervisor</li><li>Contact the buyer and seller to reaffirm the appointment initiated by the call center agents and proceed for delivery</li><li>Inspect and check the vehicle details/ car before the delivery to ensure all details and condition is as per requirement /invoice</li><li>Check the required documents i.e., original insurance named to dib and its value, selling letter named to dib, customs papers prepared by the showrooms.</li><li>Highlighting any vehicle defects or mismatch in case any to the supervisor/call center agents immediately for further actions and declining the delivery in a well-mannered.</li><li>Ensure also the buyer checks the vehicle before proceeding to sign the contract</li><li>Complete the delivery process once the inspected vehicles and documents are satisfactory then proceed to complete the delivery process.</li><li>Confirm and clarify to the call center agent and supervisor that the delivery process is completed.</li><li>Handover the complete set of documents to al tanmyah services representative (supervisor or call center agents) for further processing</li><li>Ability to timely completion of assigned work</li><li>Ability to carry out work in accordance with sla/agreement with management</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,500.00 per monthWork Location: In person

Document Coordinator - PRO/Mandoob

Amazon

<div>
 
 Description
 
 
 
 At Amazon, we are committed to ensuring our partners provide safe, healthy, and dignified living conditions for their workers, and we work with them to deliver continuous improvements and effective compliance programs. As our third-party operations continue to evolve across the UAE, we are seeking dedicated Workplace Health and Safety (WHS) Coordinators to support our vendor accommodation audit program and protect the welfare of workers housed in vendor-managed facilities.
 
 
 The ideal candidate will apply Amazon's accommodation compliance standards in practice, lead site-level assessments to drive safety and welfare improvements, and support management's efforts to ensure compliance with all program expectations and applicable regulations. With a proactive and detail-oriented approach, you will help drive a culture of accountability by conducting regular audits, managing compliance metrics, and providing guidance on safety and welfare-related processes across our third-party vendor network. You will play a crucial advisory role for vendors and internal stakeholders, helping investigate non-compliances, escalate critical findings, and implement corrective measures that protect worker welfare.
 
 
 In this role, you will report to the WHS Manager, Amazon Operations. Your responsibilities will evolve with the program and may include, but are not limited to, the following.
 
 
 Key job responsibilities
 
 
 Key Responsibilities
 
 
 
 What You'll Do In This Role
 
 
 
 <ul>
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 Conduct planned and ad-hoc accommodation audits across UAE vendor sites against Amazon's Global Accommodation Compliance Guidance and applicable UAE regulations
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 Document audit findings, raise escalation tickets for critical findings, and develop Corrective Action Plans in coordination with vendors
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 Track vendor remediation progress, review compliance evidence, and escalate non-responsive vendors to senior stakeholders
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 Monitor and analyze compliance metrics, create reports, and identify trends requiring attention
 
 
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 </ul>
 The WHS Coordinator will conduct planned and ad-hoc accommodation audits across assigned UAE vendor sites, applying Amazon's Global Accommodation Compliance Guidance and applicable local regulations, including UAE Ministerial Decision 591/2016 for accommodations housing fewer than 50 workers and Cabinet Resolution No. 13 of 2009 for accommodations housing 50 or more workers. Audits will assess compliance across all relevant categories, including structural safety, minimum physical standards, health and safety provisions, fire safety, sanitation, dining, recreational areas, freedom of movement, and worker welfare.
 
 
 The coordinator will document all audit findings accurately in Amazon's internal systems, raise escalation tickets to the relevant remediation teams for critical, alert, and major findings, and develop Corrective Action Plans in coordination with vendors. The role requires proactive vendor communication to schedule site access, manage approval processes, and track remediation progress against agreed timelines. The coordinator will review vendor-submitted evidence to confirm compliance closure and escalate non-responsive vendors to senior stakeholders as required.
 
 
 The coordinator will support ad-hoc audit requests triggered by safety incidents, new building assessments ahead of peak hiring cycles, worker complaints requiring investigation, and regulatory compliance verification requests. The role also includes monitoring and analyzing compliance metrics, creating reports, and reviewing trends to identify areas requiring attention. As the program matures, the coordinator may take on additional responsibilities aligned with Amazon's broader worker welfare and social responsibility objectives.
 
 
 
 Basic Qualifications
 
 
 
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 The ideal candidate holds a bachelor's degree in occupational health and safety, environmental science, engineering, or a related field.
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 A minimum of two years of experience in workplace health and safety, compliance auditing, or a related field is required.
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 The candidate must be comfortable with frequent field travel across UAE vendor accommodation sites and must hold a valid UAE driving license or be willing to obtain one.
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 Inter-city travel expenses are reimbursed in accordance with Amazon's travel policy.
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 Proficiency in English is required; Arabic is an advantage.
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 The candidate must also demonstrate experience in data analysis and metrics reporting to support compliance tracking and trend analysis.
 
 
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 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
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 </li>
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 Experience conducting social compliance, accommodation, or third-party vendor audits is strongly preferred.
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 Prior experience developing Corrective Action Plans and managing vendor remediation processes is preferred.
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 Familiarity with UAE labor regulations and accommodation standards, including UAE Ministerial Decision 591/2016 for accommodations housing fewer than 50 workers and Cabinet Resolution No. 13 of 2009 for accommodations housing 50 or more workers, is an advantage; training on applicable regulatory standards will be provided as part of the onboarding program. NEBOSH, IOSH, or equivalent WHS certification is a plus.
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 Experience in stakeholder management and cross-functional collaboration is an advantage, as is the ability to communicate effectively across various stakeholders through written communications and presentations.
 
 
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 </ul>
 Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you&rsquo;re applying in isn&rsquo;t listed, please contact your Recruiting Partner.
 
 
 
 
 Company
 
 - Q Express Documents Transport LLC - Dubai South Branch - L14
 
 
 Job ID: A10393712
</div>

WHS Safety Coordinator - Accommodation Program, WHS - Vendor Accommodation Audit Program

Hello Cleaner

We are looking for an experienced and highly organized Deep Cleaning Coordinator to manage and oversee our daily deep cleaning operations.Key Responsibilities:<ul><li>Plan, schedule, and coordinate daily deep cleaning bookings</li><li>Assign teams (Team Leaders &amp; Cleaners) based on job requirements</li><li>Ensure all teams are deployed on time and jobs run smoothly</li><li>Handle last-minute changes, staff absences, and replacements</li><li>Coordinate with drivers for transportation and route planning</li><li>Communicate with customers for confirmations and updates</li><li>Monitor job progress and ensure service quality standards</li><li>Handle complaints and resolve operational issues efficiently</li><li>Maintain records using CRM and internal systems</li></ul>Requirements:<ul><li>Minimum 2 years experience in a cleaning company (mandatory)</li><li>Strong experience in deep cleaning operations</li><li>Experience working with CRM systems</li><li>Excellent English communication skills</li><li>Strong customer service and problem-solving skills</li><li>Good knowledge of Dubai locations and routing</li><li>Ability to handle teams, drivers, and field staff</li><li>Able to work under pressure and manage multiple bookings daily</li></ul>Job Type: Full-timePay: AED3,000.00 per monthWork Location: In person

Deep Cleaning Coordinator

Al Dhia Human Resource Consultants

Key Accountabilities&middot; Oversee contracted projects, equipment installation, renovation and redesign works.&middot; Coordinate with customers to ensure requirements are met during design, construction, and post‑construction.&middot; Monitor contractor performance for design compliance, quality, schedule, and cost.&middot; Coordinate with contractors on project implementation and site preparation. Conduct daily site visits, progress meetings, and submit progress reports to the Facilities Engineer.&middot; Review and endorse material submittals, RFIs, variation claims, and progress invoices.&middot; Support Facilities Engineer with design changes and equipment specifications. Assist in preparing and monitoring the facilities budget and expenditures.&middot; Support contractor/consultant selection by reviewing pre‑qualification documents.&middot; Coordinate with engineers, architects, and contractors for effective project delivery.&middot; Track project costs and variations against approved purchase orders. Ensure completion of snag lists, testing &amp; commissioning, and handover documentation.&middot; Coordinate project handover to the maintenance team.&middot; Compile and maintain accurate project documentation.&middot; Prepare required reports and maintain records.&middot; Monitor HSE compliance and ensure corrective actions are taken.&middot; Ensure contractors follow safety standards.&middot; Comply with all established policies and proceduresGeneral Competencies:<ul><li>Planning &amp; Organizing &ndash; Intermediate</li><li>Problem Solving &ndash; Intermediate</li><li>Managing Resources &ndash; Intermediate</li><li>Commercial Awareness &ndash; Intermediate</li></ul>Specific Job Competencies:<ul><li>Knowledge of safety procedures &ndash; Intermediate</li><li>Knowledge of designing plans &amp; project specifications</li><li>Ability to review and analyse technical data &amp; drawings</li><li>Knowledge of construction activities and project execution</li><li>Minimum: 3 &ndash; 5 years of experience in construction projects and Facilities Management.</li></ul>Knowledge/Qualification<ul><li>Bachelors / Diploma in Electrical or Mechanical Engineering</li></ul>Job Type: Full-timePay: AED4,500.00 per monthWork Location: In person

Facilities Technician / Junior Supervisor

Almajed for oud UAE

Job SummaryWe are looking for a reliable and skilled Maintenance Officer to handle day-to-day maintenance operations across our facilities. The ideal candidate must be Arabic-speaking and hold a valid UAE driving license, with the ability to manage multiple sites efficiently.Key ResponsibilitiesPerform routine inspections and preventive maintenance (electrical, plumbing, HVAC).Diagnose faults and carry out repairs in a timely manner.Respond quickly to maintenance requests and emergencies.Conduct regular site visits across branches.Coordinate with external vendors and service providers when needed.Maintain accurate maintenance records and reports.Ensure compliance with health and safety standards.RequirementsProven experience (2&ndash;5 years) in maintenance or facilities management.Strong knowledge of electrical, plumbing, and HVAC systems.Fluent in Arabic (mandatory).Valid UAE Driving License (mandatory).Ability to work independently and handle multiple tasks.Basic English communication skills preferred.What We OfferCompetitive salary (based on experience)Company vehicleCareer growth opportunitiesJob Type: PermanentPay: AED3,000.00 - AED4,500.00 per monthLanguage:<ul><li>Arabic (Required)</li></ul>License/Certification:<ul><li>driving license (Required)</li></ul>Work Location: In person

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