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facilities coordinator

Volante Life

We are seeking a professional and reliable Male Spa Receptionist / Facilities Coordinator to join our team in a residential apartment setting. The role involves overseeing daily operations of the spa and wellness facilities, including guest bookings, gym access monitoring, and maintaining a high standard of service for residents.Key Responsibilities:<ul><li>Manage spa bookings, including massage appointments, steam, and sauna , ice bath reservations</li><li>Welcome and assist residents and guests in a professional manner</li><li>Monitor access and usage of the gym and wellness facilities</li><li>Ensure only authorized residents and approved guests are using the facilities</li><li>Maintain cleanliness and organization of reception and common areas</li><li>Coordinate with therapists and housekeeping when needed</li><li>Handle inquiries, phone calls, and booking systems efficiently</li><li>Report any issues or irregularities to management</li></ul>Requirements:<ul><li>Male candidate preferred</li></ul><ul><li>Previous experience as a receptionist, spa receptionist, or in a similar role</li></ul><ul><li>Good communication skills in English (additional languages are a plus)</li></ul><ul><li>Presentable, professional, and customer-service oriented</li></ul><ul><li>Basic knowledge of spa operations (massage, steam, sauna) is an advantage</li></ul><ul><li>Ability to multitask and handle administrative duties</li></ul><ul><li>Flexible with working hours</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Do you have experience managing or monitoring wellness or residential facilities (e.g., gym, spa, steam/sauna)?</li><li>Yes</li><li>No</li></ul>Experience:<ul><li>Spa Receptionist: 1 year (Preferred)</li></ul>Work Location: In person

Male Spa Receptionist / Facilities Coordinator

AlphaSights

<div>
 Start Dates Available:
 
 Immediate Start
 
 
 
 
 Job Title:
 
 Workplace Experience Coordinator
 
 
 
 Company:
 
 AlphaSights
 
 
 
 Location:
 
 Dubai
 
 
 
 Position Type:
 
 Full-Time
 
 
 
 About AlphaSights
 
 
 
 AlphaSights is the global leader in knowledge on-demand. We connect investors and business leaders with the knowledge they need to succeed. Working from nine cities globally, our 1500+ colleagues provide round-the-clock coverage to the world's top investment funds, consultancies, and Fortune 500s. Founded in 2008, AlphaSights is a fast-growing, founder-led company.
 
 
 
 About This Role
 
 
 
 AlphaSights is a global company, seeking an organised and enthusiastic Workplace Experience Coordinator to help us run things efficiently in our growing office in Dubai. A successful candidate will embrace a 'whatever-it-takes' mantra to roll up their sleeves and achieve team goals.
 
 
 If you are a proactive and detail-oriented individual with a passion for creating a seamless workplace experience, join AlphaSights Dubai. Apply now and contribute to our dynamic and growing team.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Front of House and reception desk operational duties during core business hours.
 </li>
 <li>
 Provide exceptional hospitality service and professionalism to all stakeholders, employees and visitors.
 </li>
 <li>
 Maintain office efficiency by coordinating incoming calls, managing inbound and outbound mail, coordinating couriers and handling packages.
 </li>
 <li>
 Procure all office supplies, make payments and ensure items are received.
 </li>
 <li>
 Manage inventory of office supplies and kitchen consumables, ensuring accurate par levels for weekly ordering whilst being mindful of costs.
 </li>
 <li>
 Assist with the setup, breakdown, and clean-up of company parties and events, including furniture reconfiguration.
 </li>
 <li>
 Conduct routine facilities inspections, seeking deficiencies with furniture, equipment or appliances and remedying as appropriate.
 </li>
 <li>
 Oversee our cleaning and maintenance contractors, and proactively logging jobs for them to complete.
 </li>
 <li>
 Responsible for overall office tidiness and organisation to ensure the office remains aesthetically pleasing and a welcoming environment.
 </li>
 <li>
 Arranging catering for in-office events.
 </li>
 <li>
 Overseeing all catering in-office, including the coffee machine maintenance and all F&amp;B supplies.
 </li>
 <li>
 Coordination of in-house and off-site activities, office-wide socials, and celebrations. This includes our annual holiday party and Firm weekend, from inception to execution.
 
 
 </li>
 </ul>
 
 What You&rsquo;ll Get
 
 
 
 <ul>
 <li>
 Years 0-1: Following a training programme, you&rsquo;ll begin your journey with AlphaSights as a Workplace Experience Coordinator, focused on the fundamentals of front desk responsibility, office coordination and event management.
 </li>
 <li>
 Years 2-4: Those who master the Coordinator role will have the opportunity to become a Workplace Experience Associate, where you will further develop your skill set and lead regional projects. You&rsquo;ll have early mentorship opportunities as you begin to train and guide new joiners to our team.
 </li>
 <li>
 Years 4+: As a Senior Associate &amp; Manager you&rsquo;ll lead on regional and global projects and as well developing on your People Management skills. Successful managers have the opportunity for further levels of leadership.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 0-1 years of experience in administration, office management, hospitality, or facilities coordination.
 </li>
 <li>
 Proactive, forward-thinking and detail-oriented approach with excellent problem solving skills.
 </li>
 <li>
 Ability to handle multiple tasks simultaneously, think on your feet and remain calm under pressure.
 </li>
 <li>
 Strong interpersonal and communication skills, with the ability to build positive working relationships with our stakeholders.
 </li>
 <li>
 Demonstrated ability to manage ambiguity, handle various stakeholders, priorisation.
 </li>
 <li>
 Able to thrive in high-pressure environments.
 </li>
 <li>
 Excellent written and verbal communication.
 </li>
 <li>
 Fluency in English is essential.
 
 
 </li>
 </ul>
 
 Compensation And Benefits
 
 
 
 <ul>
 <li>
 155,000 AED annual salary
 </li>
 <li>
 25 vacation days, in addition to all UAE national holidays
 </li>
 <li>
 Comprehensive private health and dental insurance
 </li>
 <li>
 1 round-trip economy flight ticket home per annum to visit immediate family outside the UAE
 </li>
 <li>
 State-of-the-art office with amenities in the heart of Dubai
 
 
 </li>
 </ul>
 
 AlphaSights is an equal-opportunity employer.
 
</div>

Workplace Experience Coordinator

Tanmyah

Job description:Position: Document Coordinator - Mandoob / PROExperience: 3 &ndash; 5yrsLocation: Silicon Oasis, DubaiMandatory &ndash; Driving licensePreferable: Arabic speakerJob Responsibility:<ul><li>Minimum of 3 to 5 years of experience in facilities management or similar role.</li><li>Experience in an outsourcing organization or service administration company at the same level</li><li>Collect and check of receiving documents sent by dib to the call center agents/ supervisor.</li><li>Review the collected documents to ensure match with assigned appointment by the call center agents and supervisor</li><li>Contact the buyer and seller to reaffirm the appointment initiated by the call center agents and proceed for delivery</li><li>Inspect and check the vehicle details/ car before the delivery to ensure all details and condition is as per requirement /invoice</li><li>Check the required documents i.e., original insurance named to dib and its value, selling letter named to dib, customs papers prepared by the showrooms.</li><li>Highlighting any vehicle defects or mismatch in case any to the supervisor/call center agents immediately for further actions and declining the delivery in a well-mannered.</li><li>Ensure also the buyer checks the vehicle before proceeding to sign the contract</li><li>Complete the delivery process once the inspected vehicles and documents are satisfactory then proceed to complete the delivery process.</li><li>Confirm and clarify to the call center agent and supervisor that the delivery process is completed.</li><li>Handover the complete set of documents to al tanmyah services representative (supervisor or call center agents) for further processing</li><li>Ability to timely completion of assigned work</li><li>Ability to carry out work in accordance with sla/agreement with management</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,500.00 per monthWork Location: In person

Document Coordinator - PRO/Mandoob

Al-Futtaim

<div>
 
 Overview Of The Role:
 
 
 
 <ul>
 <li>
 The Admin Executive assists the Administration Department in effectively coordinating administrative tasks, including data management, property management, and office maintenance. The role involves creating efficient processes for tracking lease agreements and ensuring compliance with property standards while developing relationships with internal and external stakeholders. This position is pivotal in supporting the smooth operation of facilities and maintaining thorough documentation and reporting. Success in this role requires a detailed-oriented approach to manage assets, coordinate renewals, and monitor supplies efficiently.
 
 
 </li>
 </ul>
 
 What You Will Do:
 
 
 
 Property Management
 
 
 <ul>
 <li>
 Assist in preparing the necessary documentation for renewal of leases for offices, camps, warehouses, and showrooms and release of payments.
 </li>
 <li>
 Ensure all lease agreements are created in REFX and properly tracked.
 </li>
 <li>
 Ensure leases are attested as per the requirements of the Emirate.
 </li>
 <li>
 Ensure premises are maintained as per approved standards and assist with furnishing, refurbishments, and movement of locations.
 
 
 </li>
 </ul>
 Data Management
 
 
 <ul>
 <li>
 Ensure all administrative data is consistently updated, error-free, and securely managed.
 </li>
 <li>
 Prepare and deliver accurate monthly reports on key administrative metrics and compliance indicators.
 
 
 </li>
 </ul>
 Office Maintenance
 
 
 <ul>
 <li>
 Manage Annual Maintenance Contracts (AMC) for critical office systems including HVAC, MEP works, IT infrastructure, waste management, and pest control.
 </li>
 <li>
 Coordinate with vendors and monitor their performance to ensure cost-efficiency and compliance with contractual terms.
 
 
 </li>
 </ul>
 General Administration
 
 
 <ul>
 <li>
 Create Purchase Requisitions (PRs) for all services managed by the HR and Admin Department and verify invoices for payment.
 </li>
 <li>
 Ensure timely payment of utilities and telecommunications to avoid service interruptions.
 </li>
 <li>
 Maintain stock levels and records for stationery and cafeteria supplies and coordinate replenishment based on consumption trends.
 
 
 </li>
 </ul>
 
 Required Skills To Be Successful:
 
 
 
 <ul>
 <li>
 Strong organizational and systematic approach to tasks.
 </li>
 <li>
 High attention to detail ensuring accuracy in all data management.
 </li>
 <li>
 Proficient in communication and teamwork in a collaborative environment.
 </li>
 <li>
 Ability to manage vendors and maintain compliance with service agreements.
 
 
 </li>
 </ul>
 
 What Qualifies You For The Role:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Facilities Management, or a related field.
 </li>
 <li>
 Proficiency in MS Office, particularly Word and Excel.
 </li>
 <li>
 Organized and systematic with high attention to detail.
 </li>
 <li>
 Strong communication skills with a positive attitude towards teamwork.
 </li>
 </ul>
</div>

Administration Executive | AlFuttaim Engineering | Emirati Talent

Deliveroo

<div>
 Join us in our mission to transform the way people shop and eat, where impact, innovation, and growth drives everything we do. Our People team are the architects of a great workplace where brilliant minds come together to do their best work. From discovering diverse talent and nurturing future leaders, to creating spaces that spark collaboration and crafting rewards that celebrate success - we're passionate about building a culture where everyone can thrive.
 
 
 We&rsquo;re looking for a Workplace Associate to join our Dubai team. In this role, you&rsquo;ll ensure the smooth operation of our UAE office while creating an engaging and enjoyable place to work for our employees.
 
 
 Get to know our People team &mdash; what drives us, how we work, and what you can expect.
 
 
 What You&rsquo;ll Be Doing
 
 
 You&rsquo;ll be joining the Workplace Operations team. We focus on creating environments that inspire productivity and community, ensuring our physical spaces reflect our vibrant culture.
 
 
 
 Here&rsquo;s What Your Day-to-day Might Look Like
 
 
 
 
 Executive Support
 
 
 
 <ul>
 <li>
 Strategic Scheduling: Manage complex, multi-timezone calendars and high-priority meeting logistics.
 </li>
 <li>
 Travel &amp; Expense Oversight: Coordinate end-to-end international travel itineraries and seamless expense management.
 </li>
 <li>
 Executive Briefing: Prepare agendas, presentations, and briefing materials; track minutes and action items for leadership.
 </li>
 <li>
 Stakeholder Liaison: Act as the primary gatekeeper and point of contact between executives and internal/external stakeholders.
 </li>
 <li>
 Event &amp; Culture Support: Lead the logistics for leadership off-sites, town halls, and confidential employee engagement activities.
 </li>
 <li>
 Information Integrity: Handle sensitive and confidential data with absolute discretion and professional judgment.
 
 
 </li>
 </ul>
 
 Workplace Associate
 
 
 
 <ul>
 <li>
 Facility Oversight: Manage daily office operations, including pantry, supplies, and site cleanliness standards.
 </li>
 <li>
 Maintenance &amp; Safety: Lead preventive and reactive maintenance, ensuring all site audits and safety SOPs are met.
 </li>
 <li>
 Vendor Management: Act as the primary lead for cleaning and maintenance vendors, ensuring strict SLA adherence.
 </li>
 <li>
 Resource Control: Manage inventory tracking, procurement, and cost-control for all office equipment.
 </li>
 <li>
 Employee Experience: Coordinate onboarding logistics (desks/access) and workplace engagement events.
 
 
 </li>
 </ul>
 What You&rsquo;ll Need to Thrive
 
 
 
 Essential
 
 
 
 <ul>
 <li>
 Administrative Expertise: Proven ability to manage office operations or administrative functions in a fast-paced environment.
 </li>
 <li>
 Operational Autonomy: A fast learner with the ability to think critically and deliver results with minimal supervision.
 </li>
 <li>
 Technical Proficiency: Strong understanding of G-Suite and digital tools for budget tracking and document management.
 </li>
 <li>
 Communication Skills: Excellent verbal and written communication skills in English to coordinate with global stakeholders and local vendors.
 </li>
 <li>
 Legal Requirement: Must hold a UAE passport and Family Book (Khulasat Al Qaid).
 
 
 </li>
 </ul>
 Why Join Us?
 
 
 At Deliveroo, You&rsquo;ll Do Work That Matters, Solving Real-world Problems In a Three-sided Marketplace That&rsquo;s Constantly Evolving. We&rsquo;re Food Lovers, Problem Solvers, Community Builders And More, Brought Together By a Shared Drive To Make Things Better. Working Here You Can Expect To
 
 
 🔧
 
 Make a visible impact every day
 
 
 
 Your work directly improves experiences for customers, partners and riders.
 
 
 🌱
 
 Learn fast in an entrepreneurial environment
 
 
 
 Work close to the market with autonomy, pace and real responsibility.
 
 
 🧠
 
 Build a career, not just a role
 
 
 
 Stretch yourself, develop new skills and grow as the business evolves.
 
 
 🌎
 
 Deliver together in an inclusive culture
 
 
 
 Collaborative, values-driven teams that support how you work best.
 
 
 We aim to create a fair process that lets your skills shine&mdash;our interview typically includes 3-4 stages. Find more about how we hire here.
 
 
 Our Global Structure
 
 
 Deliveroo is now part of DoorDash, bringing together teams with even greater reach, scale, and ambition. Depending on your role, you may collaborate with teammates, systems, and leaders across DoorDash and Wolt. Together, we&rsquo;re unlocking new possibilities as one global team.
 
 
 Diversity, Equity and Inclusion
 
 
 At Deliveroo, we know that a great workplace reflects the world around us and that true diversity and inclusion make us stronger, more creative, and better at what we do. We&rsquo;re committed to fostering an environment where everyone can do their best work and feel they belong.
 
 
 We believe in equality of opportunity and welcome candidates from all backgrounds regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion, or belief.
 
 
 If you have a disability or long-term health condition and need support to apply for one of our roles, or require any reasonable adjustments during the recruitment process, you&rsquo;ll have the opportunity to let us know once you&rsquo;ve submitted your application. We&rsquo;ll share details on how to request support so we can ensure you have a fair and equitable experience.
 
 
 If you&rsquo;re excited about making a real impact in a fast-moving marketplace and growing your career alongside ambitious, supportive teams, we&rsquo;d love to hear from you!
</div>

EA & Workplace Associate - UAE National

STEPBYSTEPSERVICE DMCC

Female Indoor Marketing &amp; Social Media Coordinator &ndash; Healthcare Clinic (Karama, Dubai)Do you want to work in a friendly, professional, and growing healthcare clinic in Karama and help manage digital patient engagement and social media marketing? We are looking for a motivated Marketing Coordinator to join our team.Requirements:<ul><li>Good command of English</li><li>Own visa / Husband visa preferred</li><li>Knowledge of Meta &amp; Facebook Ads</li><li>Strong WhatsApp follow-up and communication skills</li><li>Good Excel skills</li><li>Presentable and customer-centric personality</li></ul>Location: Karama, DubaiEmail your CV: abbas@hashtagtechno.com WhatsApp your CV: 050 657 0365Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per month

Female Indoor Marketing & Social Media Coordinator

Belvedere Marketing

Position: Marketing Operations &amp; Social Media Coordinator (Part-Time)Location: UAE (Remote with occasional in-person work)Company: Belvedere Marketing &amp; PRBelvedere Marketing &amp; PR is a marketing and PR company working with hospitality, lifestyle, and luxury brands across the GCC. We are looking for a reliable and organized Marketing Operations &amp; Social Media Coordinator to support our team with social media execution and internal coordination.This role focuses on ensuring projects move smoothly and deadlines are met.Key Responsibilities:<ul><li>Schedule and publish social media content</li></ul><ul><li>Create, maintain and update the content calendar</li></ul><ul><li>Coordinate with the graphic designer for visual assets</li></ul><ul><li>Track tasks and deadlines for ongoing projects</li></ul><ul><li>Manage, increase engagement, monitor comments and messages on all social media platforms.</li></ul><ul><li>Assist with content coordination and campaign execution</li></ul><ul><li>Support occasional photoshoots and team meetings</li></ul><ul><li>Provide administrative and coordination support</li></ul>Requirements<ul><li>Based in the UAE</li></ul><ul><li>Minimum 3-4 years experience in social media, marketing coordination, or digital marketing</li></ul><ul><li>Strong organizational and communication skills</li></ul><ul><li>Comfortable working with a fast-paced small team</li></ul><ul><li>Detail-oriented and reliable</li></ul><ul><li>Good understanding of social media platforms and scheduling tools</li></ul>CompensationPart-time position or FreelancerSalary range: Project based.How to ApplyPlease email your CV and portfolio to:clientcare@belvedere-marketing.comSubject line:Marketing Operations Coordinator ApplicationApplications submitted will only be considered when emailed along with the resume and portfolio. Only applying through Indeed will not be considered.Job Type: Part-timeWork Location: Hybrid remote in Dubai

Marketing Operations & Social Media Coordinator

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