office administrator

administrative assistant

office assistant

construction manager

logistics coordinator

facilities coordinator

Renova 360

Job Title: Facilities Coordinator / Administrator Location: UAE Job Type: Full-Time Industry: Facilities Management / Property ServicesJob OverviewWe are looking for an organized and proactive Facilities Coordinator / Administrator to support daily facilities operations, document control, customer communication, billing coordination, and reporting functions. The ideal candidate should be able to professionally handle customer complaints and grievances, maintain accurate records, coordinate maintenance requests, and ensure smooth administrative support across the Facilities Management division. Freshers with strong administrative skills may also apply.Key Responsibilities<ul><li>Manage and track service requests, work orders, and maintenance updates through email, phone, and CAFM systems</li><li>Maintain proper document control, filing systems, reports, contracts, warranties, and operational records</li><li>Record customer complaints, grievances, actions taken, and follow up until closure</li><li>Communicate professionally with customers, provide updates, and handle concerns calmly and effectively</li><li>Prepare daily, weekly, and monthly reports, dashboards, KPI reports, and operational summaries</li><li>Coordinate preventive maintenance schedules and contractor documentation</li><li>Track bills, invoices, expenses, LPOs, quotations, and payment follow-ups with Accounts</li><li>Maintain inventory, procurement records, and site expense trackers</li><li>Support audits, HSE compliance records, certifications, and inspections</li><li>Coordinate with internal departments, vendors, and management for timely resolutions</li></ul>Requirements<ul><li>Minimum 1&ndash;3 years experience in Facilities Management Company</li><li>Strong skills in document control and reporting</li><li>Good communication skills with ability to deal with customers professionally</li><li>Knowledge of Excel, MS Office, Emails, Reports</li><li>Experience with CAFM systems is an advantage</li><li>Organized, calm under pressure, and detail-oriented</li><li>UAE experience preferred</li></ul>Preferred<ul><li>Immediate joiners preferred</li></ul>Salary &amp; BenefitsCompetitive salary based on experience + company benefits.Apply with your updated CV. Only shortlisted candidates will be contacted.Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per monthWork Location: In person

Facilities Coordinator - FM Company Experience

LeakDtech Technical Services

JOB PURPOSEWe are seeking a highly organized and proactive Engineering Coordinator to join our team in DIP 1.This role is pivotal in providing administrative and technical support to ensure the seamless execution of our engineering projects and maintenance activities.KEY RESPONSIBILITIESYou will be the central point for managing technical documentation and team coordination, specifically focusing on:<ul><li>AMC Management: Overseeing contracts and tracking test sheets.</li><li>Documentation: Processing service reports and maintenance logs.</li><li>Data Management: Accurate entry of engineer/technician feedback into dedicated systems.</li><li>Coordination: Streamlining maintenance tasks and schedules.</li><li>Financial Admin: Managing invoicing, billing, and payment follow-ups.</li></ul>REQUIREMENTS<ul><li>Experience: Minimum 2 years in Facilities Maintenance with a Civil/MEP engineering background within the UAE.</li><li>Communication: Exceptional verbal and written English skills are essential for client interaction.</li><li>Soft Skills: Highly organized with the ability to work autonomously and take initiative.</li><li>Availability: Must be available to join immediately.</li><li>Sponsorship: Preference will be given to candidates on spouse or father&rsquo;s sponsorship.</li></ul>WORK ENVIRONMENT &amp; SCHEDULE<ul><li>Location: Office-based in Dubai Investment Park (DIP) 1.</li><li>Working Hours: Monday to Friday (Office) | Saturday (Remote).</li></ul>To Apply: Please submit your CV highlighting your relevant MEP/Civil experience in the UAE.Job Type: Full-timePay: AED4,000.00 per monthWork Location: In person

Engineering Coordinator

Allianz

JOB Overview: The local Facilities Officer is responsible for handling the Facilities activities locally and makes sure that all local requirements with regards to facility management are met, including quality and performance controls and employee satisfaction. This is an onsite role. Occasional availability required during emergencies or urgent facility issues. Physical presence required to manage daily operations and team.
 
What you do: 
Coordinates Facility Management services.1. Manages service providers used for the building and facility related services. Ensure vendor services are conducted on time and as per contracted frequency. Monitor vendor performance and escalate service issues when required. Maintain service schedules, records, reports, and invoices Quality Performance Control. Ensure execution of preventive and corrective maintenance activities Ensure offices are maintained in a safe, functional, clean, and professional condition. Manage office furniture maintenance, repairs, and replacements. Ensure meeting rooms, common areas, and workspaces are operational and presentable. Required to coordinate and manage facilities support teams regionally, as needed. Support with Coordination for UAE facilities related Projects as and when requiredAccess and security management• Security (whether outsourced or managed internally)• Building evacuation, safety trainings, OHSE trainingManages local facility maintenance services• Day-to-day Facility Management activities locally including premises maintenance, reception desk, cleaning, security, safety, assignment of rooms, internal moves etc. (whether outsourced or managed internally)• Tracking and management of energy, water. Coordinate timely submission and documentation with finance or administration teams. Support utility consumption monitoring and cost optimization where possible.• Ensure effective management of stationery and pantry supplies by monitoring usage, controlling costs, and preventing shortages or overstocking.• Ensure meeting rooms, common areas, and workspaces are operational and presentable.• Act as the onsite contact for facility emergencies and coordinate immediate response and vendor support.• Coordinate event setup and dismantling, prepare meeting rooms. Mange the hospitality team for visitor tea and coffee services.• Support office Environmental initiatives and promote responsible waste reduction and recycling• Handle minor facilities-related procurement activities in line with approved processes and authorization limits
 
<ul>
<li>AI READINESS Work effectively in an environment shaped by artificial intelligence (AI), machine learning, data, analytics and cloud-based tools, using insights responsibly with our standards of data governance, security and ethical use.</li>
</ul>
At Allianz Partners, Artificial Intelligence (AI) is transforming service delivery and innovation. By leveraging Business Intelligence and Data Analytics, we enhance strategic decision-making and customer experiences. Our commitment to Ethical AI ensures responsible deployment, maintaining data integrity and trust. Conversational AI improves communication, while Emerging Technologies and Generative AI drive industry leadership and new opportunities. With robust Information Security Management, we protect sensitive information, ensuring compliance and security. Embrace the future of AI with Allianz Partners, where possibilities become realities.
 
What you Bring: 
<ul>
<li>A technical or administration degree, or bachelor level</li>
<li>Minimum 2 years of working experience in facility management related activities , where has worked independently in this role and is aware how to manage a facility</li>
<li>Proactive, structured, and independent working method</li>
<li>Team management and strong communication skills</li>
<li>Vendor and team supervision experience</li>
<li>High service and quality orientation</li>
<li>Enterprising and solution-oriented way of thinking</li>
<li>Ability to handle emergencies calmly and efficiently</li>
<li>Pragmatic</li>
<li>English</li>
<li>Good knowledge of IT tools (Excel, Ppt..)</li>
<li>Reliable and discrete</li>
<li>Shift timings and need to work on weekends when there is a need</li>
<li>Strong communications skills and English command.</li>
<li>Prior experience in a facilities-related role is important.</li>
<li>Flexible with shift patterns ( 8AMto5PM and 11AM to 8PM) and on weekends and when there are facility related emergencies</li>
</ul>
How we hire
 Agency Statement Allianz Partners does not accept unsolicited CV’s or approaches from agencies. We only work with partners on our approved supplier list, under contract. Any unsolicited submission will not be considered.
 
What we offer
 Allianz Partners is a world leader in B2B2C insurance and assistance, offering global solutions that span international health and life, travel insurance, automotive and assistance. Customer driven, our innovative experts are redefining insurance services by delivering future-ready, high-tech high-touch products and solutions that go beyond traditional insurance. Our products are embedded seamlessly into our partners’ businesses or sold directly to customers and are available through four commercial brands: Allianz Assistance, Allianz Automotive, Allianz Travel and Allianz Care.
 
98696 | Operations | Professional | Non-Executive | Allianz Partners | Full-Time | Permanent
 Allianz Group is one of the most trusted insurance and asset management companies in the world. Caring for our employees, their ambitions, dreams and challenges, is what makes us a unique employer. Together we can build an environment where everyone feels empowered and has the confidence to explore, to grow and to shape a better future for our customers and the world around us.
 
At Allianz, we stand for unity: we believe that a united world is a more prosperous world, and we are dedicated to consistently advocating for equal opportunities for all. And the foundation for this is our inclusive workplace, where people and performance both matter, and nurtures a culture grounded in integrity, fairness, inclusion and trust.
 
We therefore welcome applications regardless of ethnicity or cultural background, age, gender, nationality, religion, social class, disability or sexual orientation, or any other characteristics protected under applicable local laws and regulations.
 
Great to have you on board. Let's care for tomorrow.
 
Note: Having different strengths, experiences, perspectives and approaches is an integral part of Allianz‘ company culture. One means to achieve this is a regular rotation of Allianz Executive employees across functions, Allianz entities and geographies. Therefore, the company expects from its employees a general openness and a high motivation to regularly change positions and collect experiences across Allianz Group.

Facility Officer

University of Wollongong in Dubai

<div>About the University 
Established in 1951 and ranked in the top 1% of universities worldwide*, Australia's University of Wollongong is a global brand with international campuses in Dubai, Hong Kong and Malaysia.
University of Wollongong in Dubai (UOWD) offers over 40 internationally recognised bachelor's and master's degrees spanning 10 in-demand industry sectors. Our programs are accredited by CAA and KHDA in UAE, but also by AQF in Australia. All business programs of the University of Wollongong are accredited by The Association to Advance Collegiate Schools of Business (AACSB). In addition, individual programs in the School of Business are accredited by professional bodies including CFA, ACCA, CIPD, CIM, CILT.
The first internationally accredited Australian university in the UAE, we are the education gateway of choice for over 3,500 students, representing 100+ nationalities. Our global community of 152,000 alumni are pursuing career goals with respected blue-chip companies and industry giants such as 3M, ADCB, Adidas, Amazon, Deloitte, Emirates, FedEx, GE, IBM, Microsoft and Pepsico. Additionally, research reveals that 83%** of fresh graduates are employed within six months of graduation.
Life at UOWD is rooted in the continued pursuit of excellence through teaching, research and industry engagement, with the student experience at its heart. Our 200,000-square-foot campus at Dubai Knowledge Park features access to cutting-edge technologies and a mix of traditional and innovative learning spaces, all housed in a vibrant modern setting that promises to deliver an enriched learning experience for our students. Located strategically near the Palm and the Burj Khalifa, the University benefits from the huge investment and innovation opportunities the city is known for globally.<ul><li>QS World University Rankings 2024</li></ul>
**Data from the Graduate Destination Survey 2017 to 2021
Role Summary 
UOWD is seeking a detail‑oriented and highly organised Facilities Admin Assistant to provide essential administrative and systems support to the Facilities Department. This role underpins service delivery, compliance, and asset management by ensuring accurate record‑keeping, effective service request coordination, and audit‑ready documentation.
This position is ideal for candidates with strong administrative discipline, experience using ticketing systems, and exposure to facilities, operations, or compliance environments.<h4 class="jobSectionHeader">
Key Accountabilities</h4><ul><li>
Administer and manage facilities service requests through a ticketing system (ServiceNow or similar), ensuring accurate logging, tracking, and SLA follow‑up</li><li>
Maintain EHS documentation, registers, and records to support audits and compliance requirements</li><li>
Support asset management systems, ensuring records are accurate and up to date</li><li>
Coordinate administrative activities with internal stakeholders (Facilities, P&amp;C, Procurement, Student Services) and external vendors or authorities</li><li>
Prepare meeting documentation, track actions, and support inspections and training activities</li><li>
Maintain vendor files, contracts, and facilities‑related documentation in line with UOWD policies</li><li>
Provide timely responses to facilities‑related queries from staff and follow up outstanding actions</li></ul>
Qualifications and Experience 
Education:<ul><li>
 Diploma or bachelor's degree in business administration, Facilities, or related field preferred</li></ul>
Candidates must demonstrate:<ul><li>
2-4 years' experience in an administrative or operations support role, preferably within facilities, operations, or compliance environments</li><li>
Experience using ticketing or service management systems (ServiceNow highly desirable)</li><li>
Strong document control and record‑keeping skills</li><li>
High attention to detail with the ability to manage multiple service requests and priorities</li><li>
Confident stakeholder communication and customer service skills</li><li>
Proficiency in MS Office and digital systems</li></ul>
Desirable Experience:<ul><li>
Exposure to EHS / HSE documentation or audit processes</li><li>
Experience supporting asset registers or facilities systems</li><li>
Experience in a campus‑based, institutional, or regulated environment</li></ul>
Core Competencies<ul><li> 
Organised and methodical approach to work</li><li>
Strong service orientation and responsiveness</li><li>
Reliable follow‑through and task ownership</li><li>
Adaptable to systems, process changes, and operational demands</li><li>
Professional judgment when handling sensitive or compliance‑related information</li></ul></div>

Facilities Administrative Assistant

Al-Futtaim

<div>
 
 Overview Of The Role:
 
 
 
 <ul>
 <li>
 The Admin Executive assists the Administration Department in effectively coordinating administrative tasks, including data management, property management, and office maintenance. The role involves creating efficient processes for tracking lease agreements and ensuring compliance with property standards while developing relationships with internal and external stakeholders. This position is pivotal in supporting the smooth operation of facilities and maintaining thorough documentation and reporting. Success in this role requires a detailed-oriented approach to manage assets, coordinate renewals, and monitor supplies efficiently.
 
 
 </li>
 </ul>
 
 What You Will Do:
 
 
 
 Property Management
 
 
 <ul>
 <li>
 Assist in preparing the necessary documentation for renewal of leases for offices, camps, warehouses, and showrooms and release of payments.
 </li>
 <li>
 Ensure all lease agreements are created in REFX and properly tracked.
 </li>
 <li>
 Ensure leases are attested as per the requirements of the Emirate.
 </li>
 <li>
 Ensure premises are maintained as per approved standards and assist with furnishing, refurbishments, and movement of locations.
 
 
 </li>
 </ul>
 Data Management
 
 
 <ul>
 <li>
 Ensure all administrative data is consistently updated, error-free, and securely managed.
 </li>
 <li>
 Prepare and deliver accurate monthly reports on key administrative metrics and compliance indicators.
 
 
 </li>
 </ul>
 Office Maintenance
 
 
 <ul>
 <li>
 Manage Annual Maintenance Contracts (AMC) for critical office systems including HVAC, MEP works, IT infrastructure, waste management, and pest control.
 </li>
 <li>
 Coordinate with vendors and monitor their performance to ensure cost-efficiency and compliance with contractual terms.
 
 
 </li>
 </ul>
 General Administration
 
 
 <ul>
 <li>
 Create Purchase Requisitions (PRs) for all services managed by the HR and Admin Department and verify invoices for payment.
 </li>
 <li>
 Ensure timely payment of utilities and telecommunications to avoid service interruptions.
 </li>
 <li>
 Maintain stock levels and records for stationery and cafeteria supplies and coordinate replenishment based on consumption trends.
 
 
 </li>
 </ul>
 
 Required Skills To Be Successful:
 
 
 
 <ul>
 <li>
 Strong organizational and systematic approach to tasks.
 </li>
 <li>
 High attention to detail ensuring accuracy in all data management.
 </li>
 <li>
 Proficient in communication and teamwork in a collaborative environment.
 </li>
 <li>
 Ability to manage vendors and maintain compliance with service agreements.
 
 
 </li>
 </ul>
 
 What Qualifies You For The Role:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Facilities Management, or a related field.
 </li>
 <li>
 Proficiency in MS Office, particularly Word and Excel.
 </li>
 <li>
 Organized and systematic with high attention to detail.
 </li>
 <li>
 Strong communication skills with a positive attitude towards teamwork.
 </li>
 </ul>
</div>

Administration Executive | AlFuttaim Engineering | Emirati Talent

Global Mission Support Services LLC

Job Title: Overseas Medical Referral Coordinator(OMR Coordinator) Location: Dubai Job Type: Full-Time Must be willing to join immediatelyJob SummaryWe are looking for a detail-oriented and organized OMR Coordinator to join our team. Experience in handling international patients and coordinating with multicultural clients is essential.Key Responsibilities<ul><li>Manage and maintain patient medical records accurately and efficiently.</li><li>Coordinate OMR/documentation processes across departments.</li><li>Handle patient registration, file updates, and medical documentation.</li><li>Coordinate with doctors, nurses, insurance teams, and administrative staff.</li><li>Assist international patients with documentation and appointment coordination.</li><li>Ensure compliance with healthcare regulations and confidentiality standards.</li><li>Maintain proper digital and physical record systems.</li><li>Follow up on missing information and ensure timely updates of records.</li><li>Prepare reports and support audits when required.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree or diploma in Healthcare Administration, Medical Records, or related field.</li><li>Minimum 5+ years of experience in medical records or healthcare coordination.</li><li>Familiarity with insurance and international patient processes.</li><li>Experience handling international patients is mandatory.</li><li>Knowledge of medical terminology and healthcare documentation.</li><li>Proficiency in MS Office and hospital management systems.</li><li>Proficient with excel reporting to management</li><li>Strong attention to detail and confidentiality practices.</li></ul>For interested applicants:Please submit to recruitment@gmss.ltd, talent@gmss.ltd, or recruitment@gmss.ltd with subject line - OMR CoordinatorApplication Question(s):<ul><li>Can you join immediately?</li><li>How many years of experience in Healthcare?</li><li>Do you have experience coordinating medical appointments, reports, and treatment plans for international patients?</li></ul>Work Location: In person

Overseas Medical Referral Coordinator

Growth Tech

Job Title: Receptionist Cum Patient Coordinator (Aesthetic Clinic &ndash; Immediate Joining)Location: UAEJob Type: Full-timeJob Summary:We are seeking a professional, well-presented, and customer-focused Receptionist Cum Patient Coordinator to join our aesthetic clinic immediately. The ideal candidate will be the first point of contact for patients, ensuring a smooth, welcoming, and premium experience from appointment booking to post-treatment follow-up.Key Responsibilities:<ul><li>Greet and assist patients in a professional and friendly manner</li><li>Manage front desk operations, phone calls, WhatsApp inquiries, and email communication</li><li>Schedule, reschedule, and confirm patient appointments efficiently</li><li>Coordinate with doctors, therapists, and clinic staff for smooth patient flow</li><li>Maintain patient records and update clinic management systems accurately</li><li>Handle patient inquiries regarding treatments, services, and pricing</li><li>Ensure a high standard of customer service aligned with aesthetic clinic experience</li><li>Follow up with patients for appointments, feedback, and retention</li><li>Maintain cleanliness and organization of the reception area</li><li>Process payments, invoices, and basic billing support when required</li></ul>Requirements:<ul><li>Previous experience in aesthetic clinic, dermatology clinic, or medical center (mandatory)</li><li>Proven experience as receptionist, patient coordinator, or front desk executive</li><li>Excellent communication skills (English required; Arabic is an advantage)</li><li>Strong customer service and interpersonal skills</li><li>Well-groomed, professional, and presentable personality</li><li>Ability to multitask in a fast-paced environment</li><li>Basic knowledge of clinic management systems is an advantage</li><li>Must be available for immediate joining</li></ul>Job Types: Full-time, PermanentPay: AED4,000.00 - AED5,000.00 per monthApplication Question(s):<ul><li>Do you have prior experience working in an aesthetic clinic, dermatology clinic?</li><li>How many years of experience do you have as a receptionist and patient coordinator?</li><li>What languages do you speak fluently?</li></ul>English / Arabic / Others (please specify)<ul><li>Are you currently available for immediate joining?</li><li>What is your expected salary range?</li></ul>Work Location: In person

Receptionist Cum Patient Coordinator

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