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facilities coordinator

Jones Lang LaSalle

We are looking for a Facilities Coordinator for our Integrated Facility Management business line on our Amazon account dedicated team. Role Purpose Reporting daily to the Assistant Facilities Manager or Facilities Manager, the role of Facilities Coordinator has been created to assist in all and any areas to ensure that the FM services to the building run smoothly. What this job involves <ul> <li>Assessing building maintenance issues by conducting weekly walks of the building and recording the findings.</li> <li>Working with the Facilities Manager and Moves and Changes team to address internal space requirements and to organise/assist with team moves and Moves and Changes team.</li> <li>Monitoring stock levels of Stationary and Consumables used by Employees and placing orders with suppliers.</li> <li>Managing internal moves within the building with the Facilities Manager.</li> <li>Working with Facilities Manager and Moves and Changes team to maintain floor plans.</li> <li>Assisting in setting up in house and external events as and when required.</li> <li>Working with the Building Operations team and reporting all defective H&amp;S equipment to the respective person and arrange for repairs to be carried out.</li> <li>Supporting the Assistant Facilities Manager as and when required regarding vendor management and Soft Service Support.</li> <li>Managing fire wardens and first aiders and assist with scheduling training and refresher training as necessary.</li> <li>Upkeep and review of Manuals, Handbooks, Guidance notes etc.</li> <li>Cover Receptionist Role &amp; Responsibilities when required</li> <li>Understand primary responsibilities of Meeting and Evens and support M&amp;E Specialist when required</li> <li>Manage day to day mail room operation, deliveries, enquiries, etc.</li> <li>Be aware of basic procedures, courier suppliers and all external key contacts.</li> <li>Manage mail related supplies stock and place order when needed.</li> <li>Other tasks and duties as required.</li> </ul> Every day is different, and in all these activities, we d encourage you to show your ingenuity. Sounds like you? To apply you need to be / have: <ul> <li>Previous experience of working within a high profile corporate environment</li> <li>Previous reception or hospitality experience would be beneficial</li> <li>Pro-active and hands on happy to support other Team members</li> <li>Knowledge of Facilities Management processes preferable</li> <li>IT Skills, Outlook, Excel, Word.</li> <li>Professional, friendly and welcoming attitude</li> <li>Good attention to detail</li> <li>Ability to show initiative</li> <li>Excellent communication skills</li> <li>Organisational skills and the ability to prioritise a busy workload</li> <li>Customer service background essential</li> </ul>

Facilities Coordinator

Millennium Hotels and Resorts MEA

<div>As a Colleagues Facilities Coordinator, you will play a vital role in overseeing and managing colleague accommodation facilities in Dubai &amp; Abu Dhabi provided by the organization. This position is responsible for ensuring the comfort, safety, and satisfaction of colleagues residing in company-provided accommodation.
Key Job Responsibilities:<ul>
<li>
Supervise and lead a team responsible for the management and maintenance of colleague accommodation facilities.</li>
<li>Ensure the cleanliness, safety, and functionality of all accommodation units.</li>
<li>Coordinate check-in and check-out processes for colleagues, ensuring compliance with policies.</li>
<li>Address and resolve colleague concerns and issues related to accommodation.</li>
<li>Maintain accurate records of accommodation assignments, availability, and occupancies.</li>
<li>Collaborate with housekeeping and maintenance teams to uphold quality standards.</li>
<li>Conduct regular inspections and audits of accommodation units.</li>
<li>Plan and oversee maintenance, repairs, and refurbishments as needed.</li>
<li>Coordinate with transportation services for commuting colleagues, if applicable.</li>
<li>Implement colleague accommodation policies and guidelines.</li>
<li>Promote a sense of community and colleague well-being within accommodation facilities.</li>
<li>Ensure compliance with local regulations and standards in accommodation management.</li>
<li>Operate in a safe and environmentally friendly manner to safeguard the health and safety of colleagues, as well as contribute to environmental conservation.</li>
<li>Adhere to the company&rsquo;s environmental, health, and safety procedures and policies.</li></ul></div>

Colleagues Facilities Coordinator

The Wonder Years Nursery Dubai Sports City

<div>Key Responsibilities:</div><div> Compliance &amp; Safety 
<ul>
<li>Ensure full compliance with Dubai Municipality and government regulations</li>
<li>Maintain updated records of trade licenses, building licenses, and renewals</li>
<li>Oversee waste disposal and environmental safety</li>
<li>Ensure health &amp; safety regulations are met for staff and children</li>
</ul>
 Maintenance &amp; Operations 
<ul>
<li>Arrange regular maintenance for nursery equipment (CCTV, fire alarms, HVAC, etc.)</li>
<li>Conduct routine inspections of classrooms and furniture</li>
<li>Oversee summer deep cleaning and disinfecting of the premises</li>
<li>Monitor facility expenses and coordinate parking duty during peak hours</li>
</ul>
 Transport Coordination 
<ul>
<li>Manage student transportation with an RTA-approved bus company</li>
<li>Ensure proper registration of bus nannies with RTA</li>
<li>Oversee bus schedules and passenger safety</li>
</ul>
 Inventory &amp; Procurement 
<ul>
<li>Conduct yearly inventory of school property</li>
<li>Manage procurement of supplies, including pantry and office items</li>
<li>Organize invoices and supplier records</li>
</ul>
 Administrative Duties 
<ul>
<li>Assist with government renewals and regulatory documentation</li>
<li>Assign and oversee cleaning tasks alongside the supervisor</li>
<li>Maintain detailed logs and facility-related records</li>
</ul>
 What We re Looking For: 
 Proven experience in facilities management, operations, or a similar role 
 Strong knowledge of Dubai Municipality regulations &amp; compliance standards 
 Excellent spoken English &amp; communication skills 
 Proficiency in MS Office (Excel, Word, Outlook) 
 Strong organizational &amp; problem-solving skills
</div> <div> <div> </div></div>

Duserve Facilities Management

<div><h6 class="jobSectionHeader">Job Summary:</h6>
The Facilities Management Admin is responsible for providing administrative and coordination support to the Facilities Management team. The role ensures accurate record-keeping, timely reporting, and smooth communication between staff, contractors, and internal departments.
<h6 class="jobSectionHeader">Key Responsibilities:</h6> 

<h6 class="jobSectionHeader">Tracking &amp; Reporting:</h6>
<ul><li>Maintain PR (Purchase Request) and quotation trackers.</li></ul>
<ul><li>Follow up on LPOs (Local Purchase Orders) and raise ERFs when required.</li></ul>
<ul><li>Maintain ERF tracker and staff records, including resignations, idle, and quarantined staff.</li></ul>
<ul><li>Maintain variable jobs tracker for ongoing and ad-hoc tasks.</li></ul>
<ul><li>Maintain Soft Services/Housekeeping reports and housekeeping equipment maintenance tracker.</li></ul>
<ul><li>Maintain and arrange monthly reports for management review.</li></ul>
<ul><li>Update duty rosters monthly for MEP &amp; Soft Services and submit to HR.</li></ul>
<ul><li>Maintain staff annual leave, vacation records, and outsourced staff attendance.</li></ul>
<ul><li>Maintain mobile credit details and coordinate with IT.</li></ul>
<ul><li>Follow special services reports, such as pest control, water tanks, and other periodic services.</li></ul>
<ul><li>Coordinate with Accounts for the Variable Job Completion Report and invoicing.</li></ul>
<h6 class="jobSectionHeader">Administrative Support:</h6>
<ul><li>Assist supervisors and staff with daily administrative requirements.</li></ul>
<ul><li>Create permits to work for facility activities.</li></ul>
<ul><li>Schedule pest control treatments (AMC &amp; one-time services).</li></ul>
<ul><li>Support staff training schedules and third-party certification tracking.</li></ul>
<ul><li>Manage Outlook communications and correspondence related to facilities management.</li></ul> 

<h6 class="jobSectionHeader">Financial &amp; Payroll Support:</h6>
<ul><li>Support monthly payroll activities.</li></ul>
<ul><li>Work on monthly invoicing</li></ul> 

<h6 class="jobSectionHeader">Qualifications:</h6>
<ul><li>Diploma on Business Administration, or related field.</li></ul>
<ul><li>2&ndash;4 years of experience in facilities management or administrative coordination.</li></ul>
<ul><li>Proficiency in MS Office; knowledge of Maximo or CMMS is an advantage.</li></ul>
<ul><li>Excellent organizational, communication, and multitasking skills.</li></ul>
<h6 class="jobSectionHeader">Key Competencies:</h6>
<ul><li>Attention to detail and accuracy</li></ul>
<ul><li>Coordination with multiple stakeholders</li></ul>
<ul><li>Time management and follow-up skills</li></ul>
<ul><li>Problem-solving and initiative</li></ul> 

Please submit your application only if you MEET the requirements. Interested candidates may submit their CV, passport and visa copy citing their notice period and salary expectations to careers@duservefm.ae
<div>Location: Dubai, UAE</div></div>

Facilities Management Coordinator

Emirates

<div>
 
 Job Purpose
 
 
 
 Emirates Group Facilities Management team, supports our extensive commercial hotels and residential property portfolios. Their aim is to constantly improve customer satisfaction and happiness through dedicated and quality service.
 
 
 As a
 
 Maintenance Coordinator - Facilities
 
 , you will act as a coordinator of all maintenance activities pertaining to civil, mechanical, electrical and plumbing works in Company properties (or properties for which the Company has a maintenance obligation). Maintenance coordinator may be assigned to a specific type or specific property. The Company's definition of 'maintenance' is given in Property Services procedures manual.
 
 
 In this role, you will;
 
 
 <ul>
 <li>
 Be a focal point of contact between users/occupants and Property Services' maintenance section and to facilitate all maintenance related works.
 </li>
 <li>
 Liaise with Landlords, sub-contractors for unplanned or emergency maintenance activities to ensure that deadlines are met and that acceptable performance standards are provided.
 </li>
 <li>
 This shall involve providing specific direction to subordinates and sub-contractors on an 'as-needed' basis.
 </li>
 <li>
 It shall also require that the job holder be able to properly identify the nature of problems; allocate resources to the problem and resolve in an efficient and economical manner.
 </li>
 <li>
 Ensure that planned maintenance works are carried out in a timely manner thereby ensuring that an efficient preventative maintenance regime is in place.
 </li>
 <li>
 Job holder shall assist management in developing and adapting maintenance schedules as necessary.
 </li>
 <li>
 Maintain full and proper records and conduct preliminary analysis of work executed, work pending, materials ordered and consumed and feedback to the appropriate personnel in order that Property Services can accurately monitor its' work against agreed departmental performance parameters.
 </li>
 <li>
 Act as a conduit in the event of an emergency (fire, etc) so that emergency services are alerted in a timely fashion to minimize any damage to Companys' personnel and property.
 </li>
 <li>
 Build in a good team atmosphere to ensure optimum motivation, morale and productivity levels in the Section.
 </li>
 <li>
 Derive and maintain an accurate inventory of the major items of plant and equipment, together with its' associated service history to assist east of decision making when it comes to 'repair or replace' analysis.
 
 
 </li>
 </ul>
 Qualification
 
 
 To be considered for this role, you must meet the below;
 
 
 <ul>
 <li>
 5+ years experience in Facilities / Maintenance.
 </li>
 <li>
 Degree or Diploma in Mechanical / Civil Engineering
 </li>
 <li>
 Good basic knowledge of building maintenance systems with a first hand (hands-on) background in either civil, mechanical, electrical or plumbing works.
 </li>
 <li>
 Maintenance Coordinators must be computer literate or, if not, capable of being trained to used computer based maintenance systems.
 </li>
 <li>
 The jobholder should also be capable of using Word or Excel (or similar word processing and spreadsheet packages).
 </li>
 <li>
 Knowledge of Microsoft Project would be an advantage.
 </li>
 <li>
 A good telephone manner is essential, as is the ability to communicate well in English.
 </li>
 <li>
 Jobholder must have a UAE driving license
 
 
 </li>
 </ul>
 At Emirates Group, we&rsquo;re committed to providing our employees with opportunities to grow and develop their careers. If you&rsquo;re looking for a challenging and rewarding opportunity, apply today and join our team!
 
 
 Salary &amp; benefits
 
 
 Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotels stays around the world. Find out what it&rsquo;s like to live and work in our fast-paced, cosmopolitan home city in the Dubai Lifestyle section of our website www.emirates.com/careers ;
</div>

Maintenance Coordinator - Facilities

Eva Interiors

<div>
 
 The Office Coordinator serves as the operational anchor of EVA Interiors, responsible for ensuring that the company&rsquo;s offices function with precision, structure, and alignment to EVA&rsquo;s high standards of excellence.
 
 
 
 
 
 This role goes beyond administration &mdash; it is accountable for governance, operational efficiency, process improvement, and internal service delivery.
 
 
 
 
 
 The Office Coordinator ensures that EVA&rsquo;s infrastructure, resources, and workflows fully support the productivity of its creative, design, and project management teams.
 
 
 
 
 
 
 Expected Outcome:
 
 
 
 An integrated, well-governed office environment where every operational element &mdash; people, processes, vendors, and compliance &mdash; works in synchronization to reflect EVA&rsquo;s professionalism, efficiency, and brand sophistication
 
 
 
 
 
 
 A. Operational Governance &amp; Office Excellence
 
 
 <ul>
 <li>
 Design and implement office governance frameworks, ensuring consistent standards across Fujairah and Dubai offices.
 </li>
 <li>
 Develop and maintain administrative SOPs covering documentation, approvals, travel, and facility operations.
 </li>
 <li>
 Lead the execution of office improvement initiatives to enhance functionality, employee experience, and visual representation in line with EVA&rsquo;s design philosophy.
 </li>
 <li>
 Act as the operational liaison between departments, ensuring smooth internal coordination and issue escalation.
 </li>
 <li>
 Implement structured reporting on office performance metrics, expenses, and compliance status to senior management.
 </li>
 </ul>
 
 
 B. Facilities, Assets &amp; Vendor Governance
 
 
 <ul>
 <li>
 Oversee full facilities management, including lease renewals, space optimization, and contractor performance.
 </li>
 <li>
 Establish vendor governance standards (SLAs, performance reviews, and renewal tracking).
 </li>
 <li>
 Partner with the Design Delivery and Projects teams to ensure any space modifications, fit-outs, or relocations meet operational timelines and brand aesthetics.
 </li>
 <li>
 Manage asset inventory (furniture, IT, equipment), ensuring lifecycle tracking and cost accountability.
 </li>
 </ul>
 
 
 C. Financial &amp; Resource Control
 
 
 <ul>
 <li>
 Develop and manage the office operations budget in coordination with Finance.
 </li>
 <li>
 Control administrative spending, ensuring transparent reporting and measurable cost savings.
 </li>
 <li>
 Oversee procurement requests and vendor payments in line with EVA&rsquo;s approval matrix.
 </li>
 <li>
 Generate quarterly reports on cost utilization, savings opportunities, and efficiency outcomes.
 </li>
 </ul>
 
 
 
 
 
 Key Internal &amp; External Relationships
 
 
 <ul>
 <li>
 
 Internal:
 
 CEO, Head of HR, Head of Design, CFO, Project Managers, IT, and Procurement.
 </li>
 <li>
 
 External:
 
 Landlords, facility management, government entities, service providers, and corporate vendors.
 </li>
 </ul>
 
 
 
 
 
 Qualifications, Skills &amp; Experience
 
 
 
 
 Education:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Business Administration, Management, or related field.
 </li>
 </ul>
 
 
 Experience:
 
 
 <ul>
 <li>
 Minimum 3-5 years of experience in office or administrative management within the UAE.
 </li>
 <li>
 Prior experience in the
 
 interior design, construction, or fit-out industry
 
 is highly preferred.
 </li>
 <li>
 Proven experience in vendor management, facility coordination, and administrative supervision.
 </li>
 </ul>
 
 
 Technical Skills:
 
 
 <ul>
 <li>
 Proficiency in MS Office (Excel, Outlook, Word, PowerPoint).
 </li>
 <li>
 Knowledge of ERP systems (Epicor or similar) is an advantage.
 </li>
 <li>
 Strong organizational, reporting, and multitasking skills.
 </li>
 </ul>
 
 
 
 
 
 5.Behavioral Competencies:
 
 
 <ul>
 <li>
 Professionalism &amp; Integrity
 </li>
 <li>
 Ownership &amp; Accountability
 </li>
 <li>
 Planning &amp; Organization
 </li>
 <li>
 Team Collaboration
 </li>
 <li>
 Attention to Detail
 </li>
 <li>
 Service Orientation
 </li>
 </ul>
 
 
 
 
 
 6. Personal Attributes
 
 
 <ul>
 <li>
 Calm, composed, and resourceful with a strong sense of ownership.
 </li>
 <li>
 Service-driven mindset with attention to detail.
 </li>
 <li>
 Reliable, discreet, and professional in handling internal and external communication.
 </li>
 <li>
 Reflects EVA&rsquo;s culture of excellence, design sophistication, and operational discipline.
 </li>
 </ul>
 
 
</div>

Office Coordinator

Dubai Packing company

Job Description: Coordinator &ndash; Fit-Out CompanyPosition Overview: We are seeking a highly organized and proactive Coordinator to join our fit-out company. The Coordinator will play a key role in supporting the project management team, ensuring the smooth execution of fit-out projects, and maintaining effective communication between clients, vendors, and internal teams. This role is ideal for someone with excellent multitasking abilities, a keen eye for detail, and a passion for delivering high-quality results in a fast-paced environment.Key Responsibilities:<ul><li>Project Coordination:</li><li>Assist project managers in planning and coordinating fit-out projects from inception to completion.</li><li>Maintain project schedules, track milestones, and monitor deadlines to ensure timely delivery.</li><li>Coordinate with design, procurement, and construction teams to align project deliverables.</li><li>Client Interaction:</li><li>Act as a point of contact for clients, addressing inquiries, and providing regular project updates.</li><li>Schedule and coordinate meetings, site visits, and client approvals.</li><li>Vendor and Supplier Management:</li><li>Liaise with suppliers and subcontractors to ensure timely delivery of materials and services.</li><li>Obtain quotes, manage purchase orders, and track delivery schedules.</li><li>Documentation and Reporting:</li><li>Prepare and maintain project documentation, including contracts, budgets, progress reports, and meeting minutes.</li><li>Ensure all project files are up to date and organized for easy access.</li><li>Logistics and Administration:</li><li>Coordinate logistics for project materials, equipment, and personnel.</li><li>Manage administrative tasks such as invoicing, expense tracking, and compliance documentation.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,500.00 per month

Fit Out Coordinator

Explore 778+ Facilities coordinator in Dubai this November. Find roles across top companies and apply now to boost your career.

778 facilities coordinator jobs IN Dubai

Facilities Coordinator

Colleagues Facilities Coordinator

Facilities Coordinator

Facilities Management Coordinator

Maintenance Coordinator - Facilities

Office Coordinator

Fit Out Coordinator