office administrator

project coordinator

construction manager

sales coordinator

front office manager

facilities coordinator

Tate

<div>Location : Tate Global, Dubai, UAE
Positions : 1
Reporting to: TBD
Duration of role: Full-time
Company: Tate (https://www.tateglobal.com/) 
About Tate: 
Tate is a world-class global data centre interiors design, engineering, and manufacturing business operating within the Kingspan Group PLC. With over 60 years of industry leadership, Tate continues to expand its global footprint across the US, Europe, Canada, and Australia. Our commitment to innovation, sustainability, and operational excellence drives our mission to deliver exceptional data centre infrastructure solutions.
We are passionate about what we do and continue to invest in world-class manufacturing tools, sustainable technologies, and a dynamic, inclusive team culture. 
 
Key Purpose of the Role:
The Administration Coordinator will be responsible for supporting the day-to-day administration of the Dubai office, ensuring efficient office operations, compliance with company processes, and coordination of administrative activities across the business. 
Key Responsibilities 
 Manage day-to-day office administration and general office coordination.
 Support employee onboarding, including documentation, joining formalities, access coordination, and internal setup.
 Support the initial administrative setup of new customers, including collecting required documents, coordinating internal approvals, and ensuring customer information is passed to the relevant teams for SAP setup.
 Maintain employee, supplier, contractor, and company records in an organized manner.
 Coordinate travel, hotel bookings, meeting arrangements, and visitor logistics.
 Support management with administrative tasks, reports, presentations, and correspondence.
 Assist with coordination between the Dubai office and global/internal Tate teams.
 Maintain office filing systems, document registers, and shared folders.
 Support procurement and finance teams with administrative documentation such as vendor forms, invoices, purchase orders, delivery notes, and approvals.
 Liaise with external service providers including office vendors, maintenance providers, insurance providers, and government-related service partners where required.
 Assist with company policies, procedures, compliance documentation, and internal communications.
 Support preparation of documents required for customer, contractor, supplier, and government submissions.
 Help maintain a professional office environment and ensure office supplies, facilities, and equipment are available. 
Required Experience &amp; Skills 
 Minimum 8-10 years' experience in administration, office coordination, or business support.
 Previous UAE or GCC experience is preferred.
 Strong organizational and multitasking skills.
 Good understanding of office administration, document control, and business support processes.
 Excellent written and verbal communication skills in English.
 Strong Microsoft Office skills, especially Outlook, Excel, Word, and PowerPoint.
 Ability to coordinate with different stakeholders including employees, managers, suppliers, contractors, and service providers.
 High attention to detail and ability to keep accurate records.
 Professional, discreet, and reliable. 
Preferred Experience 
 Experience in construction, fit-out, engineering, infrastructure, data centers, or manufacturing/supply environments.
 Experience supporting onboarding, HR administration, procurement administration, or finance documentation.
 Familiarity with UAE business documentation and government-related processes would be an advantage. 
Stay connected with us on LinkedIn for insights into life at Tate. 
Tate is an equal-opportunity employer. We encourage applications from candidates of all backgrounds and experiences. 
Join us in our mission to make a difference through exceptional solutions.</div>

Administration Coordinator

Apparel Group

<div>
 
 Position Objective
 
 
 
 Stock Coordinator is responsible for receiving, inspecting, storing merchandise and maintaining accurate stock levels, organizing merchandise, and ensuring the seamless flow of products from the stockroom to the sales floor. Stock Coordinator works closely with store management, sales associates, and other team members to uphold a high standard of organization.
 
 
 
 Process
 
 
 
 Key Responsibility:
 
 
 <ul>
 <li>
 Receive merchandize and count it physically and electronically in order to ensure accuracy of information
 </li>
 <li>
 Inspect the quality of the products and report the discrepancies to store manager / assistant store manager about damaged products.
 </li>
 <li>
 Ensure proper storage and handling of merchandise to prevent damage.
 </li>
 <li>
 Classify and stock the products in the stock room as per the store procedures to ensure quick availability of the product.
 </li>
 <li>
 Tag the newly arrived stock and / or return the products as per the instruction of senior
 </li>
 <li>
 Assist the sales staff in replenishing stocks on the shelves in order to ensure availability of products at all times
 </li>
 <li>
 Ensure awareness and vigilance at all times of security in the store without any negligence
 </li>
 <li>
 Ensure the highest standards of housekeeping standards
 </li>
 <li>
 Flexible to work for extended hours during the Sale / Festival period
 </li>
 <li>
 Must be physically fit and ability of heavy lifting of around 10kgs of weight.
 </li>
 <li>
 Record the inventory inward / outward and maintain the report of the same
 </li>
 <li>
 Check for missing price tags and report the same
 </li>
 <li>
 Assist during Stock Take processes
 
 
 </li>
 </ul>
 
 Desired Experience
 
 
 
 The ideal Stock Coordinator in a retail company should have strong organizational Skills with familiarity with warehouse management system to keep track and manage stock. Previous experience in a similar stock, warehouse, or logistics role is preferred.
</div>

Stock Coordinator

ARK GATE ENGINEERING CONSULTANT

Authority Submissions CoordinatorLocation: Dubai, UAEJob DescriptionWe are seeking an experienced and well-organized Authority Submissions Coordinator to join our engineering consultancy team in Dubai.The successful candidate will be responsible for managing authority submissions, coordinating submission packages, and following up with government authorities to obtain project approvals in a timely manner.Key Responsibilities:<ul><li>Prepare and submit applications through Dubai authority portals, including Dubai Municipality (DM), Dubai Development Authority (DDA), Trakhees, Dubai Civil Defence (DCD), DEWA, and other relevant authorities.</li><li>Coordinate and compile Architectural, Structural, MEP, and Interior Design documents into complete submission packages.</li><li>Follow up with authorities to obtain approvals, permits, and NOCs.</li><li>Coordinate with architects and engineers to ensure complete and accurate submission documents.</li><li>Respond to authority comments and coordinate resubmissions when required.</li><li>Maintain submission records and monitor project approval progress.</li></ul>Requirements<ul><li>Minimum 2&ndash;3 years of experience in authority submissions within a Dubai engineering consultancy.</li><li>Hands-on experience using Dubai authority portals (DM, DDA, Trakhees, DCD, DEWA, etc.).</li><li>Good knowledge of Dubai authority regulations and approval procedures.</li><li>Strong organizational, communication, and follow-up skills.</li><li>Ability to manage multiple submissions and meet project deadlines.</li><li>Proficiency in Microsoft Office.</li></ul>If you have the experience and passion to manage authority submissions in a dynamic engineering consultancy environment, we would love to hear from you.Pay: From AED4,000.00 per monthWork Location: In person

Authority Submissions Coordinator

<div>Who we are:
GMG is a global well-being company retailing, distributing and manufacturing a portfolio of leading international and home-grown brands across sport, everyday goods, health and beauty, properties and logistics sectors. Under the ownership and management of the Baker family for over 45 years, GMG is a valued partner of choice for the world's most successful and respected brands in the well-being sector. Working across the Middle East, North Africa, and Asia, GMG has introduced more than 120 brands across 12 countries. These include notable home-grown brands such as Sun &amp; Sand Sports, Dropkick, Supercare Pharmacy, Farm Fresh, Klassic, and international brands like Nike, Columbia, Converse, Timberland, Vans, Mama Sita's, and McCain.
Summary: 
The Senior Manager &ndash; Facilities is responsible for leading and overseeing facilities management operations across multiple property portfolios, ensuring the efficient delivery of maintenance, engineering, and support services in line with organizational objectives. The role is accountable for developing facilities management strategies, driving operational excellence, managing large-scale budgets and service contracts, ensuring regulatory compliance, and maintaining high service standards across all locations. The incumbent provides leadership to Facilities Managers and technical teams while ensuring business continuity, asset reliability, and stakeholder satisfaction.
Key Success Drivers including Accountabilities and Responsibilities:<ul><li>Lead facilities operations across multiple retail, commercial, and properties.</li><li>Develop and implement facilities management policies, standards, and procedures.</li><li>Oversee preventive and corrective maintenance of all building systems and infrastructure.</li><li>Drive operational excellence, service quality, and business continuity across locations.</li><li>Manage facilities budgets, forecasts, and cost optimization initiatives.</li><li>Lead procurement activities, contract negotiations, and vendor selection processes.</li><li>Monitor contractor performance and ensure compliance with SLAs and service standards.</li><li>Approve maintenance plans, asset replacement programs, and capital expenditure requirements.</li><li>Conduct site audits and inspections to ensure operational and regulatory compliance.</li><li>Lead facility enhancement, refurbishment, and infrastructure improvement projects.</li><li>Ensure compliance with health, safety, environmental, and statutory requirements.</li><li>Maintain accurate facilities documentation, records, and audit readiness.</li><li>Partner with internal stakeholders to support business operations and expansion plans.</li><li>Drive risk management, emergency preparedness, and business continuity initiatives.</li><li>Ensure timely resolution of critical facilities issues and service disruptions.</li><li>Identify opportunities for process improvements and operational efficiencies.</li><li>Promote a culture of safety, accountability, and continuous improvement.</li><li>Deliver high stakeholder satisfaction through effective facilities services.</li><li>Optimize asset performance, reliability, and lifecycle management.</li><li>Lead and develop facilities teams to achieve operational and business objectives.</li></ul>
People Management:
The incumbent is responsible for leading Facilities Managers, Technical Executives, Technical Officers, Supervisors, and Technicians across multiple locations. This role establishes departmental objectives and performance targets aligned with organizational priorities while ensuring effective workforce planning and resource allocation. The incumbent provides leadership, coaching, mentoring, and performance management support to direct reports, fostering professional development, operational excellence, and continuous improvement. Through regular performance reviews, succession planning, and talent development initiatives, the role builds a high-performing facilities organization capable of delivering both operational and strategic objectives.
Functional/Technical Competencies:<ul><li>Strong knowledge of facilities systems (HVAC, electrical, mechanical, plumbing)</li><li>Familiarity with local building codes, statutory requirements, and safety regulations</li><li>Contract management and vendor negotiation skills</li><li>Budgeting and cost control</li><li>Preventive and corrective maintenance planning</li><li>Facility inspection and audit procedures</li><li>Team supervision and scheduling</li><li>Computer literacy (CMMS systems, MS Office, etc.)</li></ul>
Educational Qualifications:<ul><li>Bachelor&rsquo;s Degree in Facilities Management, Engineering, or a related field</li><li>Postgraduate certification in Facilities or Property Management (preferred)</li></ul>
Experience:<ul><li>15+ years of experience in facilities management, engineering operations, or property management.</li><li>Minimum 5 years of experience in a leadership role managing multiple facilities, properties, or large-scale operations.</li><li>Proven experience in managing large facilities budgets, service contracts, and vendor portfolios.</li><li>Experience in retail, commercial, and mixed-use property environments preferred.</li></ul>
Certifications:<ul><li>Certified Facilities Senior Manager (CFM) or equivalent (preferred)</li><li>Health &amp; Safety certification (e.g., NEBOSH, IOSH) is an advantage</li></ul></div>

Senior Manager – Facilities

Blaura Wellness and Fitness Center LLC

Job SummaryWe are seeking a compassionate, energetic, and highly organized Kids Wellness &amp; Activity Coordinator to create a safe, engaging, and nurturing environment for children while their parents enjoy Blaura's wellness and fitness services.The ideal candidate is passionate about child development and understands that every interaction contributes to a child's emotional, social, and cognitive growth. This role goes beyond supervising children&mdash;it focuses on promoting emotional wellbeing, facilitating enriching activities, and ensuring every child feels safe, valued, and happy.The successful candidate will combine childcare expertise, creativity, customer service, and administrative skills to deliver an exceptional family experience.Key ResponsibilitiesChild Safety &amp; Supervision<ul><li>Supervise children from toddlers to approximately 12 years of age in a safe, secure, and nurturing environment.</li><li>Ensure children remain safe, engaged, and well cared for throughout their visit.</li><li>Maintain appropriate child-to-staff ratios at all times.</li><li>Follow child safeguarding policies and company procedures.</li><li>Conduct regular safety checks of toys, play equipment, and activity areas.</li><li>Respond calmly and appropriately to emergencies or unexpected situations.</li><li>Administer basic Pediatric First Aid when required and report all incidents according to company procedures.</li></ul>Emotional Wellbeing &amp; Child Development<ul><li>Foster a warm, inclusive, and emotionally supportive environment for every child.</li><li>Understand children's emotional, social, and developmental needs across different age groups.</li><li>Recognize signs of anxiety, stress, discomfort, or emotional distress and respond appropriately.</li><li>Encourage confidence, independence, creativity, teamwork, and positive social interactions.</li><li>Support children using positive behaviour guidance techniques rather than punishment.</li><li>Build trusting relationships with children through patience, empathy, and active engagement.</li><li>Create experiences that contribute positively to children's emotional wellbeing and overall development.</li></ul>Activity Planning &amp; Engagement<ul><li>Plan and facilitate age-appropriate daily activities that are fun, educational, and developmentally appropriate.</li><li>Organize sensory play, arts and crafts, storytelling, music and movement, STEM activities, yoga for kids, imaginative play, wellness activities, and recreational games.</li><li>Coordinate daily activity schedules and age-group rotations.</li><li>Adapt activities according to children's interests, developmental stages, and individual needs.</li><li>Prepare activity materials before each session.</li><li>Encourage participation while ensuring every child feels included.</li></ul>Parent Experience<ul><li>Welcome families warmly and professionally.</li><li>Communicate effectively with parents regarding their child's activities, wellbeing, behaviour, and any concerns.</li><li>Build trust with parents by providing regular updates when appropriate.</li><li>Handle parent enquiries professionally and compassionately.</li><li>Create a welcoming family-focused experience aligned with Blaura's premium hospitality standards.</li></ul>Administration &amp; Operations<ul><li>Manage child check-in and check-out procedures accurately.</li><li>Maintain attendance records and emergency contact information.</li><li>Record allergies, medical conditions, and special requirements.</li><li>Ensure all required consent forms are completed.</li><li>Maintain activity schedules and daily reports.</li><li>Monitor toys, books, learning materials, and activity supplies.</li><li>Report inventory shortages and maintenance issues promptly.</li></ul>Health, Hygiene &amp; Safety<ul><li>Ensure toys, furniture, equipment, and activity areas are clean and sanitized throughout the day.</li><li>Follow UAE health, hygiene, safeguarding, and child protection regulations.</li><li>Ensure compliance with company SOPs and safety standards.</li><li>Promote healthy hygiene practices among children.</li><li>Maintain an organized, clean, and welcoming environment.</li></ul>Required QualificationsDiploma or Certification in:<ul><li>Early Childhood Education</li><li>Montessori Education</li><li>Teaching Assistant</li><li>Childcare</li><li>Nursery Education</li><li>Child Development</li><li>Psychology (preferred)</li></ul>Mandatory Certifications<ul><li>Pediatric First Aid Certification</li><li>CPR Certification</li></ul>Preferred Certifications<ul><li>Child Safeguarding Training</li><li>Behaviour Management Training</li><li>Sensory Play or Early Learning Programs</li><li>Children's Yoga, Music, or Creative Arts (advantage)</li></ul>Experience<ul><li>Minimum 2&ndash;4 years of experience working with children.</li><li>Previous experience in:</li><li>Nurseries</li><li>Preschools</li><li>Montessori Schools</li><li>Daycare Centres</li><li>Kids Clubs</li><li>Family Entertainment Centres</li><li>Soft Play Centres</li><li>Wellness Centres</li><li>Recreational Facilities</li><li>Hotels or Resorts with Kids Clubs</li></ul>Experience working with children from diverse cultural backgrounds is highly desirable.Skills &amp; Competencies<ul><li>Strong understanding of child development and emotional wellbeing</li><li>Excellent child supervision and caregiving skills</li><li>Knowledge of children's emotional intelligence and behavioural support</li><li>Outstanding communication and interpersonal skills</li><li>Creative activity planning and facilitation</li><li>Strong observation and problem-solving abilities</li><li>Patience, empathy, and emotional maturity</li><li>Ability to manage multiple children in a calm and organized manner</li><li>Excellent organizational and administrative skills</li><li>Customer service excellence</li><li>Teamwork and collaboration</li><li>Professional grooming and presentation</li></ul>Key Performance Indicators (KPIs)<ul><li>Child safety and safeguarding compliance</li><li>Parent satisfaction and feedback</li><li>Child engagement and participation rates</li><li>Quality and creativity of activities delivered</li><li>Emotional wellbeing and positive behavioural outcomes</li><li>Attendance and punctuality</li><li>Hygiene and safety compliance</li><li>Accuracy of attendance and administrative records</li><li>Team collaboration and professionalism</li><li>Compliance with company SOPs and service standards</li></ul>Personal Attributes<ul><li>Passionate about children's wellbeing and development</li><li>Warm, caring, and nurturing</li><li>Patient and emotionally intelligent</li><li>Friendly, energetic, and approachable</li><li>Calm under pressure</li><li>Highly responsible and trustworthy</li><li>Creative and enthusiastic</li><li>Positive and solution-oriented</li><li>Flexible and adaptable</li><li>Committed to delivering exceptional family experiences</li></ul>Work Location: In person

Kids Wellness & Activity Coordinator- Women Only

Design Line Trading LLC

Operation CoordinatorDaily responsibilitiesBOQ preparation, supplier coordination, purchasing, shipping follow up, invoicing. documentation, filling, reportingExperience of at least 3 years in the UAE market.Job Type: Full-timePay: From AED4,500.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>administrative assistant: 1 year (Preferred)</li><li>account a: 1 year (Preferred)</li></ul>Language:<ul><li>English (Preferred)</li></ul>Work Location: In person

Administrative Assistant

Venco Imtiaz Contracting Co

Job Summary:The MEP (Mechanical, Electrical, and Plumbing) Projects Coordinator is responsible for coordinating and managing all aspects of MEP systems in various construction projects. This role involves planning, scheduling, and overseeing the execution of MEP tasks, ensuring that all projects meet quality standards, deadlines, and budget constraints. The MEP Projects Coordinator will work closely with project managers, engineers, and subcontractors to ensure successful project delivery.Key Responsibilities:<ul><li>Assist in the development and maintenance of project plans, schedules, and budgets.</li><li>Coordinate project activities, resources, equipment, and information.</li><li>Ensure that all project-related tasks are completed on time and meet quality standards.</li><li>Serve as the main point of contact for project stakeholders, providing regular updates on project status.</li><li>Prepare and distribute project reports, meeting minutes, and other documentation.</li><li>Facilitate effective communication between project team members and stakeholders.</li><li>Coordinate the allocation of resources, including personnel, equipment, and materials.</li><li>Monitor resource utilization and ensure optimal use of resources.</li><li>Assist in resolving any resource-related issues or conflicts.</li><li>Identify potential project risks and develop mitigation strategies.</li><li>Monitor and track project risks and issues, and escalate them as needed.</li><li>Assist in the implementation of risk management plans.</li><li>Maintain accurate and up-to-date project documentation and records.</li><li>Ensure compliance with company policies, procedures, and standards.</li><li>Assist in the preparation of project proposals, contracts, and other legal documents.</li><li>Support the implementation of quality assurance and quality control processes.</li><li>Ensure that project deliverables meet the required standards and specifications.</li><li>Conduct regular project audits and reviews.</li><li>Schedule and organize project meetings, workshops, and other events.</li><li>Prepare agendas, presentations, and other materials for project meetings.</li><li>Assist with administrative tasks related to project management, as needed.</li></ul>Qualifications and Experience and Skills:Education:Bachelor&rsquo;s degree in Mechanical, Electrical, or Plumbing Engineering, Construction Management, or a related field.Experience:Minimum of 5 years of experience in MEP coordination or a similar role in the construction industry.Proven experience in managing MEP systems for large-scale construction projects.Skills:Strong knowledge of MEP systems, including HVAC, electrical, and plumbing.Excellent project management and organizational skills.Strong problem-solving and analytical abilities.Proficiency in project management software and Microsoft Office Suite (Word, Excel, PowerPoint).Effective communication and interpersonal skills.Job Type: Full-timeWork Location: In person

MEP Coordinator

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