hr manager

office administrator

office assistant

administrative assistant

fleet coordinator

facilities coordinator

Duserve Facilities Management

<div>Job Summary
 The incumbent will ensure the day-to-day smooth operation of a building infrastructure, though administrative support including budgeting, procurement negotiation, contractor liaison and documentation, PPM schedule, as well as coordination of staff and office equipment, supervision, and physical assistance with maintenance tasks.
Provide support to facilities line managers; acting as liaison between and other parties; and monitoring assigned programs and/or projects within the MEP / Security / Soft Services department. 

ROLE AND RESPONSIBILITIES 

<ul><li>Maintain confidentiality in all aspects of client and staff information. Provide support to the Maintenance team on the raising and closing of reactive, PPM and scheduled job requests within the CAFM helpdesk.</li>
<li>Utilize the CAFM helpdesk system for the raising of purchase orders and the subsequent processing of the associated invoices for posting as required.</li>
<li>Evaluates situations and events (e.g. involving other staff, the public, etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.</li>
<li>Interact with staff, clients, suppliers, and visitors. Open, sort and distribute Issue responses to correspondence containing routine inquiries.</li>
<li>Provide support to the FM in maintaining supplier matrices and the associated documentation. general clerical duties to include, but not limited to, copying, faxing, mailing, laminating, and filing.</li>
<li>Provide support to the FM in maintaining training matrices / records and back to work / self-certification documentation. Order and maintain stock in relation to the facilities management service provision.</li>
<li>Maintains a variety of records, supplies, calendar, schedules, files, etc. record keeping (confidential and non-confidential) and general and program specific clerical functions (e.g. scheduling, copying, faxing, etc.) for the purpose of supporting assigned administrator with necessary materials.</li>
<li>Processes documents and materials (e.g., bid packets, contracts, specifications, purchase requisitions, mail, etc.) for the purpose of disseminating information in compliance with program, district, state and/or federal requirements.</li>
<li>Responds to inquiries from a variety of internal and external parties (in person and by telephone) (e.g. staff, auditors, other Department Heads, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.</li></ul> 

QUALIFICATIONS : 

<ul><li>Bachelor&rsquo;s Degree or equivalent in Mechanical, Electrical or Industrial Engineering.</li>
<li>Internationally or locally recognized membership organization of engineers.</li>
<li>Possess a valid UAE driver&rsquo;s license.</li></ul> 

KNOWLEDGE, SKILL AND ABILITY : 

<ul><li>SKILLS are required to perform multiple tasks with a need to periodically upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include operating standard office equipment including using pertinent software applications; applying district and program policies and procedures; planning and managing projects; and preparing and maintaining accurate records.</li></ul> 

<ul><li>KNOWLEDGE is required to perform basic math, including calculations using fractions, percent&rsquo;s, and/or ratios; read technical information, compose a variety of documents, and/or facilitate group discussions; and solve practical problems. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: concepts of grammar and punctuation; business telephone etiquette; common office machines; and office methods and practices.</li></ul> 

<ul><li>ABILITY is required to schedule several activities, meetings, and/or events; routinely gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to independently work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods. Specific ability-based competencies required to satisfactorily perform the functions of the job include communicating with diverse groups; maintaining confidentiality; adapting to changing work priorities; and meeting deadlines and schedules.</li></ul> 

Experience : 

<ul><li>Minimum three (3) years of progressively responsible general facilities management coordinator experience in facilities management industry or building maintenance.</li></ul> 

Please submit your application only if you MEET the requirements. Interested candidates may submit their CV, passport and visa copy citing their notice period and salary expectations to careers@duservefm.ae
<div>Location: Dubai, UAE</div></div>

FM Coordinator

City Seasons Towers Hotels

Housekeeping and Engineering CoordinatorProvide clerical/secretarial and administrative support for the housekeeping department and Engineering Department including typing, computer input, filing, tracing, answering telephones, printing reports, payroll, maintaining employee files and departmental record logs.Key Responsibilities<ul><li>Housekeeping standards are strictly monitored and followed.</li><li>All administrative and operational housekeeping and Engineering tasks are managed efficiently.</li><li>Meet with Housekeeping supervisor/Engineering supervisor to review business status and follow up actions.</li><li>Access all functions of computer system in accordance with departmental specifications.</li><li>Set up work station with necessary supplies, maintain cleanliness throughout shift.</li><li>Legibly complete requisition for additional supplies/materials and submit to manager.</li><li>Maintain updated resource materials on all vendors and information to accommodate guest inquiries.</li><li>Review designated in-house guest list and be familiar with guests&rsquo; names and room locations.</li><li>Print designated reports and distribute accordingly.</li><li>Update room status report in accordance with departmental procedures.</li><li>Contact floor supervisor to resolve floor discrepant rooms.</li><li>Monitor and track status of out of order rooms; update accordingly.</li><li>Document pertinent information in departmental log book.</li><li>Maintain security and accurate record of all guest room keys issued to Housekeeping staff.</li></ul>Job Types: Full-time, PermanentWork Location: In person

Housekeeping Coordinator

Golden Sands Hotel Apartments

Skills Required:<ul><li>At least 3 to 5 years&rsquo; experience in the same position</li><li>Trade Diploma in Electrical/Mechanical</li><li>Proficiency in MS Office ( Excel, Work, Power Point and Outlook)</li><li>Can understand and Communicate Well</li><li>Excellent Knowledge in material specification, Equipment&rsquo;s and tools</li></ul>Duties &amp; Responsibilities:<ul><li>Ensure all conditional morning checklist are filled and submitted on time</li><li>Conduct training to the staff where he feels the staff is not competent to carry out his duties</li><li>To coordinate with supplier, MEP contractors, purchasing office to get quote/LPO/invoicing to carry out the work.</li><li>Should be able to handle and deliver under pressure and exercise good judgement.</li><li>Monitoring expenditures, identifying variance and taking corrective action</li><li>Maintain safe and healthy working condition Eg. maintaining power tools, tools, Ladder, PPE in good working condition</li><li>Receive work order from Call center /Maintenance Supervisor/ Maintenance Engineer and Supervise the technician to complete the assigned task inside the apartments.</li><li>Follow up on work being performed by the Maintenance / Engineering Work force and ensure an effective completion and close the Work order</li><li>Inspect facilities periodically to determine problems and necessary maintenance</li><li>Prepare the work request and coordinate maintenance engineer /maintenance supervisor to assign the technical force to complete the task.</li><li>Coordinate and assist the renovation engineer (Common Area and Facilities) during the inspection in respective buildings.</li><li>Coordinate with Renovation Engineer (Common Area and Facilities) with necessary report for upgradation/renovation of any Public facilities.</li><li>Trouble shoots on Mechanical and Electrical Equipment in case of shutdown and failure.</li><li>To conduct and Monitor Pre-Preventive Maintenance Routine (Daily, Monthly and quarterly and Annually basis) in the Common area and Public Facilities</li><li>Maintain and monitor all fire and Safety Equipment and All systems such as lifts, cradle, HVAC, Generator, Water System, Garbage, Drainage, Water Treatment, Chillers and Swimming Pools in good working condition.</li><li>Maintain the facility as per local governing authority, to take necessary steps to prevent any deviation</li><li>Check Mechanical, Electrical, Plumbing and Civil spares inventory to maintain the adequate stocks.</li><li>Assistance in monitor and concluding project in line with engineering directives.</li><li>Monitor inventory of Stock, Non-Stock Items and Equipment&rsquo;s and to submit the inventory report on or before 05th of every month.</li><li>Submit the Monthly report to Asst. Maintenance &amp; Facilities Manager.</li><li>To be a good team player.</li></ul>Job Type: Full-timePay: AED4,000.00 per month

Assistant Facilities Supervisor

Majid Al Futtaim

<div>
 
 
 Role Purpose
 
 
 
 Serve as the primary point of contact for visitors and callers on the Floor assigned, ensuring a professional, welcoming, and well-organized front office experience. The role is responsible for the smooth day-to-day operations of the floor, supporting meetings and events, and maintaining high service standards. This customer-facing position requires strong organizational skills, professionalism, and the ability to respond effectively to operational needs and emergency situations while optimizing office operations.
 
 
 
 
 
 
 Key Responsibilities &amp; Accountabilities
 
 
 
 
 Reception &amp; Customer Experience
 
 
 <ul>
 <li>
 Maintain a professional and presentable reception, front, and back office areas at all times in line with Majid Al Futtaim standards.
 </li>
 <li>
 Welcome, register, and assist visitors and guests, ensuring they are directed to the appropriate stakeholders.
 </li>
 <li>
 Manage incoming calls, route them accurately, record messages, and ensure timely follow-ups.
 </li>
 <li>
 Act as the main point of contact for all visitor, caller, and general inquiries on the 3rd floor.
 </li>
 </ul>
 
 
 
 
 
 Office &amp; Floor Management
 
 
 <ul>
 <li>
 Oversee and maintain office assets including furniture, plants, equipment, and electronics.
 </li>
 <li>
 Monitor cleanliness, maintenance, and overall office standards, escalating concerns to the relevant teams or line manager.
 </li>
 <li>
 Provide ad-hoc operational support across all three floors as required.
 </li>
 <li>
 Support floor-related initiatives such as onboarding new joiners and assisting long-term agents.
 </li>
 </ul>
 
 
 
 
 
 Meetings &amp; Events Coordination
 
 
 <ul>
 <li>
 Manage and maintain Senior Management meeting calendars with accuracy and efficiency.
 </li>
 <li>
 Coordinate meeting room bookings to ensure optimal space utilization.
 </li>
 <li>
 Work closely with Office Assistants to ensure meeting rooms are consistently clean, organized, and ready for use.
 </li>
 <li>
 Provide logistical and operational support for internal programs and events, including VIP and Board meetings, workshops, internal celebrations, and employee engagement activities.
 </li>
 </ul>
 
 
 
 
 
 Administrative &amp; Operational Support
 
 
 <ul>
 <li>
 Deliver clerical, administrative, and project-based support, including:
 </li>
 <li>
 Travel coordination and scheduling
 </li>
 <li>
 Meeting and corporate event arrangements
 </li>
 <li>
 Handling information requests
 </li>
 <li>
 Preparing reports, documentation, and correspondence
 </li>
 <li>
 Managing personal expense claims
 </li>
 <li>
 Liaising with stakeholders across multiple management levels
 </li>
 <li>
 Manage incoming and outgoing mail and courier services.
 </li>
 <li>
 Perform additional administrative duties as assigned by the Line Manager.
 </li>
 </ul>
 
 
 
 
 
 Facilities, Inventory &amp; Vendor Management
 
 
 <ul>
 <li>
 Ensure service delivery standards are met, including pest control, AC servicing, deep cleaning, and general facilities upkeep.
 </li>
 <li>
 Manage inventory for pantry supplies, stationery, meeting rooms, and kitchen consumables across the Hub and Office.
 </li>
 <li>
 Track usage and raise timely purchase requests to prevent stock shortages.
 </li>
 <li>
 Maintain accurate asset records for furniture, equipment, and electronics across office, mall, and warehouse locations.
 </li>
 <li>
 Raise and track purchase orders, monitor expenses, and ensure compliance with approved budgets.
 </li>
 </ul>
 
 
 
 
 
 People &amp; Compliance
 
 
 <ul>
 <li>
 Supervise the daily activities of the administrative team, including Office Assistants.
 </li>
 <li>
 Ensure compliance with Majid Al Futtaim&rsquo;s Code of Conduct, departmental guidelines, and People and Organization policies.
 </li>
 <li>
 Consistently role-model and promote Majid Al Futtaim values in all interactions and responsibilities.
 </li>
 </ul>
 
 
</div>

Receptionist | Emirati Talent

HABICO PROPERTIES

Job TitleCustomer Service Representative (Tagalog) -MEP and fit outsDepartmentCustomer Service / Maintenance OperationsJob SummaryThe Complaint Attendant is responsible for receiving, recording, coordinating, and following up on customer complaints related to Mechanical, Electrical, and Plumbing (MEP) services. The role ensures timely resolution of service issues, clear communication with clients, and effective coordination with technical teams to maintain high customer satisfaction.Key Responsibilities<ul><li>Receive customer complaints via phone, email, or service platforms.</li><li>Log and track complaints in the service management system.</li><li>Coordinate with MEP technicians, supervisors, and site teams for issue resolution.</li><li>Monitor complaint status and ensure timely closure within agreed service levels.</li><li>Communicate updates and resolutions clearly to clients.</li><li>Escalate urgent or unresolved issues to management.</li><li>Maintain accurate records of complaints, actions taken, and outcomes.</li><li>Support preparation of service reports and performance summaries.</li><li>Ensure professional and courteous interaction with customers at all times.</li></ul>Requirements<ul><li>High school diploma or equivalent; technical or vocational training is an advantage.</li><li>Previous experience in customer service, maintenance coordination, or facilities management preferred.</li><li>Basic understanding of MEP systems is an advantage.</li><li>Strong communication and interpersonal skills.</li><li>Ability to multitask and work under pressure.</li><li>Proficiency in MS Office and basic computer applications.</li><li>Good organizational and documentation skills.</li></ul>Preferred Candidate Profile<ul><li>Experience working in MEP contracting, facilities management, or construction environment is an advantage.</li><li>Strong customer-service mindset and problem-solving ability.</li><li>Professional attitude and team-oriented work ethic.</li></ul>Working Conditions<ul><li>Office-based role with coordination with site teams.</li><li>May require handling urgent service calls and prioritizing tasks accordingly.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Do you have previous experience in MEP contracting as a call/complaint attendant?</li><li>Do you have experience as MEP technician?</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Customer Service Representative (Tagalog) -MEP and fit outs

Gdm interiors

Key responsibilities &amp; duties<ul><li>Managing overall operations for executing fit out projects within cost &amp; time norms; participating project review meetings for evaluating project progress.</li><li>Weekly meetings with production coordinator &amp; design dept to discuss the projects progress and hurdles.</li><li>Attending site meetings to establish the scope of works.</li><li>Verify, coordinate and participate (as needed) in site surveys before proceeding with production. To validate the project drawings.</li><li>Inspecting sites to observe and evaluate condition and operability of facilities and structures.</li><li>Preparing and monitoring project schedules.</li><li>Organize work efficiently to ensure timely completion of projects.</li><li>Monitor site progress and confirm adherence to designs and specifications.</li><li>Involve in planning &amp; procurement of materials.</li><li>Checking that the materials received are in accordance with quantity and quality and as per specifications and drawings.</li><li>Materials must be ordered in a timely manner based on the work planned. 4 days lead time is required to provide the materials requested.</li><li>Careful consideration must be taken while ordering the materials as it must be as per the drawing and site requirements.</li><li>Any discrepancies with all stakeholders, subcontractors and all parties must be reported as soon as possible.</li><li>Daily follow ups for all the scopes with all stakeholders, subcontractors and all parties without depending upon the project coordinator.</li><li>Ensure all the subcontractors are identified and locked at the initial stage of the project.</li><li>Ensure good workmanship are carried out for all site works.</li><li>Analyse project bottleneck and taking immediate action.</li><li>Preparing and reviewing method statements and risk assessment (MSRA).</li><li>Able to effectively manage and supervise a team of workers.</li><li>Manage manpower as per project requirements.</li><li>Ensure appropriate manpower is present internally and from subcontractors to accomplish daily work progress on site.</li><li>Daily manpower planning update to ensure what work is going to be accomplished during the day to be sent on the project WhatsApp group to be received 30 minutes before starting of the site.</li><li>Plan and communicate in advance on daily &amp; weekly manpower requirements.</li><li>Assess risk and control manpower as per UAE safety regulations.</li><li>Ensuring presence on site during site operational hours.</li><li>Daily progress report updates to be shared on the project WhatsApp group after the site closure for the respective day, ideally within 1 hour of site closure.</li><li>Update should contain the comparison of works planned for the respective day with priorities.</li><li>Preparing record drawings, technical reports, site diary.</li><li>Coordinate and plan authority inspections and approvals.</li><li>Read all the project drawings/ Bill of Quantities to familiarize with the project.</li><li>Study all the finishes to familiarize oneself with the project finishes.</li></ul>Academic &amp; trades qualifications<ul><li>&middot; Bachelor's degree in civil/architecture/engineering/ interior design or similar field.</li><li>&middot; Experience in turnkey interior fit-out, retail, commercial, residential projects.</li><li>&middot; Proficient in analyzing technical drawings.</li><li>&middot; At least 5 year(s) of working experience in the related field is required for this position.</li><li>&middot; Must have a valid UAE driving license.</li><li>&middot; Required skill (s): project management, interior design, planning, coordination and supervising</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Are you willing to work 6 days a week?</li><li>Do you have experience in the Fit Out industry for a period of at least 3 years?</li></ul>License/Certification:<ul><li>Driver's license? (Required)</li></ul>

Project Engineer- Fit Out

CityLand Group

We are seeking a meticulous and highly organized Commercial Leasing Coordinator to join our dynamic property management team. The ideal candidate will be responsible for managing the end-to-end commercial leasing cycle, from initial inquiry to tenant handover. A critical component of this role is the ability to independently draft and manage lease agreements while ensuring full compliance with Dubai Land Department (DLD) and other governmental regulations. The successful candidate must have hands-on experience with the DLD portal, Ejari system, and the complete rental contract registration process.Key Responsibilities and Duties1. Lease Administration &amp; Documentation:Draft, review, and prepare commercial lease agreements, addendums, renewal letters, termination notices, and other related legal documents with a high degree of accuracy.Ensure all leasing documentation is in full compliance with the latest regulations set forth by the Dubai Land Department (DLD), RERA, and Dubai Municipality.Manage the entire Ejari registration process, including preparing and uploading required documents to the DLD portal, generating official Ejari certificates, and resolving any related issues.Handle the complete registration of rental agreements with the DLD and Dubai Municipality, ensuring all procedural requirements are met in a timely manner.Prepare and process No Objection Certificates (NOCs) for fit-outs, modifications, and other tenant requests.2. DLD &amp; Regulatory Compliance:Serve as the primary expert on DLD portal operations for all commercial leasing functions.Maintain an up-to-date and thorough understanding of Dubai&rsquo;s rental laws and regulations, particularly concerning commercial properties.Ensure all commercial properties and lease contracts in the portfolio are compliant with governmental and authority requirements.3. Tenant &amp; Stakeholder Coordination:Act as the main point of contact for prospective and existing tenants regarding leasing inquiries, contract negotiations, and documentation.Coordinate with legal, finance, and facilities management teams to ensure a seamless and efficient leasing process from start to finish.Liaise with real estate agents and brokers, providing them with accurate information, necessary documentation, and support.Facilitate the tenant move-in and move-out process, including inspections and handover procedures.4. Reporting &amp; Database Management:Maintain a precise and up-to-date database of all lease agreements, tracking key dates such as lease commencement, expiry, renewal notice periods, and rent reviews.Prepare and generate regular reports on leasing activity, vacancy rates, rental income, and tenancy schedules for management review.Ensure a systematic and organized filing system for all physical and digital leasing records.Required Qualifications &amp; SkillsExperience: A minimum of 3 years of direct experience in a leasing coordinator, leasing administrator, or property paralegal role within the Dubai real estate market.DLD &amp; Ejari Proficiency: Mandatory hands-on experience and proven proficiency in using the Dubai Land Department (DLD) portal and the Ejari system to register contracts and issue certificates.Legal Knowledge: Strong foundational knowledge of Dubai's real estate laws, rental dispute settlement procedures, and the legal framework governing commercial leases.Contract Drafting: Demonstrable experience and skill in drafting and reviewing commercial lease agreements and related legal documents.Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook). Experience with property management software (e.g., Yardi, MRI, Propspace) is a significant advantage.Communication: Excellent verbal and written communication skills in English. Proficiency in Arabic is a strong plus.Organizational Skills: Exceptional organizational, time-management, and multitasking abilities with a keen eye for detail.Interpersonal Skills: A proactive, client-focused attitude with the ability to work independently and as part of a team.Educational BackgroundBachelor&rsquo;s degree in Business Administration, Law, Real Estate, or a related field is highly preferred.نوع الوظيفة: دوام كاملالراتب المدفوع: AED٥٬٠٠٠٫٠٠&nbsp;لكل شهر

Senior Commercial Leasing Admin

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