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Tamara

<div>
 
 
 About Us
 
 
 
 Tamara is the leading fintech platform in Saudi Arabia and the wider GCC region with a mission to help people make their dreams come true by building the most customer-centric financial super-app on earth. The company serves millions of users in KSA, UAE and Kuwait, and partners with leading global and regional brands such as SHEIN, Jarir, noon, Amazon, IKEA, eXtra and Farfetch as well as small and medium businesses.
 
 
 Tamara is Saudi&rsquo;s first fintech unicorn and is backed by Sanabil Investments, SNB Capital, Checkout.com, amongst others, operating out of its headquarters in Riyadh, Saudi Arabia with other regional and global support offices.
 
 
 
 
 
 
 Your role
 
 
 
 We're seeking a Facilities Coordinator for our Facilities Management team. As Facilities Coordinator, you will be crucial in managing daily office operations, maintenance, and security. Overseeing staff, contractors, and projects. Ensuring regulatory and safety compliance.
 
 
 Drawing on your proficiency in guaranteeing smooth operations with efficient maintenance practices, you will be responsible for cultivating strong partnerships with service providers and collaborating with building management to ensure seamless daily operations and efficient problem-solving for building-related concerns to create unique experiences only Tamara can provide.
 
 
 
 
 
 With a proven track record of expertise in facilities management software and security systems to optimize operations and ensure a safe environment, highly organized and detail-oriented, and ultimately revolutionize the way millions of users shop, pay, and bank.
 
 
 You are a driven, determined, curious team player, knowing that collective strength means we all win. With a positive outlook, you are solution-oriented&ndash;persevering regardless of circumstances, always finding a way through, no matter the challenges.
 
 
 You will effectively find a way to work with everyone through empathy and respect. You will be driven and comfortable with responding quickly with urgency, with the ability to change course without losing momentum and energy, resulting in great success.
 
 
 
 
 
 
 Your responsibilities
 
 
 
 Maintenance Supervision:
 
 <ul>
 <li>
 Oversee troubleshooting, preventive, and predictive maintenance for electrical, mechanical, and plumbing systems.
 </li>
 <li>
 Ensure timely and effective maintenance activities.
 </li>
 </ul>
 
 Contractor Management:
 
 <ul>
 <li>
 Manage hard and soft services contractors, ensuring quality and timely delivery of services.
 </li>
 <li>
 Maintain good relationships with service providers.
 </li>
 </ul>
 
 Project Leadership:
 
 <ul>
 <li>
 Lead adhoc and retrofit projects, ensuring they are completed on time and within budget.
 </li>
 <li>
 Coordinate project timelines and resources effectively.
 </li>
 </ul>
 
 Ticketing System Management:
 
 <ul>
 <li>
 Manage the facilities ticketing system, addressing stakeholders' requests promptly.
 </li>
 <li>
 Ensure timely resolution of issues and maintain accurate records.
 </li>
 </ul>
 
 Health and Safety:
 
 <ul>
 <li>
 Implement and oversee health and safety protocols, including incident management, evacuation, and emergency response plans.
 </li>
 <li>
 Conduct regular staff training sessions on safety procedures as per authorities requirements.
 </li>
 </ul>
 
 Visitor and Security Management:
 
 <ul>
 <li>
 Manage visitor and guest protocols, including sign-in processes and issuing visitor badges.
 </li>
 <li>
 Monitor office security systems and maintain a secure environment.
 </li>
 </ul>
 
 Building Management:
 
 <ul>
 <li>
 Liaise with building management on day-to-day concerns and ensure smooth operations.
 </li>
 <li>
 Address and resolve building-related issues promptly.
 </li>
 </ul>
 
 Regulatory Compliance:
 
 <ul>
 <li>
 Ensure all operations comply with local authorities' requirements.
 </li>
 <li>
 Maintain up-to-date knowledge of regulatory requirements and standards.
 </li>
 </ul>
 
 Utility Provision:
 
 <ul>
 <li>
 Ensure the continuous provision of all utility requirements, including water, electricity, and HVAC systems.
 </li>
 <li>
 Monitor utility usage and identify opportunities for efficiency.
 </li>
 </ul>
 
 Asset Management:
 
 <ul>
 <li>
 Ensure all assets are managed within the Asset Management System.
 </li>
 <li>
 Maintain maintenance history records and generate reports as needed.
 </li>
 </ul>
 
 Consumables Management:
 
 <ul>
 <li>
 Manage stocks of consumables, including chemicals, pantry supplies, and stationery.
 </li>
 <li>
 Ensure safe storage and proper inventory control.
 </li>
 </ul>
 
 Policy Adherence:
 
 <ul>
 <li>
 Ensure adherence to all office policies and guidelines.
 </li>
 <li>
 Promote efficient utilization of facilities and resources.
 </li>
 </ul>
 
 
 
 
 
 Your expertise
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in electrical or mechanical engineering.
 </li>
 <li>
 Proven 1-3 experience in facilities management or a related field.
 </li>
 <li>
 Strong organizational and multitasking skills.
 </li>
 <li>
 Excellent communication and interpersonal skills.
 </li>
 <li>
 Proficiency with facilities management software and security systems.
 </li>
 <li>
 Ability to handle emergencies calmly and efficiently.
 </li>
 </ul>
 
 
</div>

Facilities Coordinator

Fawry MSME Finance

<div>
 <ul>
 <li>
 
 Oversee daily administrative operations related to the building and office facilities
 
 
 </li>
 <li>
 
 Coordinate with service providers (maintenance, cleaning, security, utilities)
 
 
 </li>
 <li>
 
 Monitor building maintenance and report any issues or required repairs
 
 
 </li>
 <li>
 
 Ensure compliance with safety regulations and company policies
 
 
 </li>
 <li>
 
 Manage office supplies and coordinate procurement when needed
 
 
 </li>
 <li>
 
 Support internal departments with administrative requirements
 
 
 </li>
 <li>
 
 Maintain records, contracts, and documentation related to facilities
 
 
 </li>
 <li>
 
 Handle basic coordination for office moves, seating arrangements, and layouts
 
 
 </li>
 <li>
 
 Assist in organizing meetings and internal activities when required
 
 
 
 
 
 </li>
 </ul>
 Requirements
 
 
 <ul>
 <li>
 
 Bachelor&rsquo;s degree or relevant diploma
 
 
 </li>
 <li>
 
 1&ndash;2 years of experience in administration or facilities-related roles
 
 
 </li>
 <li>
 
 Good communication and coordination skills
 
 
 </li>
 <li>
 
 Ability to manage multiple tasks and work under pressure
 
 
 </li>
 <li>
 
 Basic knowledge of MS Office (Word, Excel, Outlook)
 
 
 </li>
 <li>
 
 Strong organizational and problem-solving skills
 
 
 </li>
 </ul>
</div>

Office Administrator

Wadi Degla Clubs Company S.A.E.

<div>
 
 Main job duties and responsibilities:
 
 <ol>
 <li>
 Prepare the road map of the sportswear/ uniform and collaborate with different stakeholders to ensure they are informed about all the milestones.
 </li>
 <li>
 Collaborate with the Engineering regarding the new facilities and maintenance for existing clubs.
 </li>
 <li>
 Support in the implementation of the new Sports facilities in the new clubs in coordination with the Engineering sector.
 </li>
 <li>
 Prepare the financial cashflow of sportswear with the responsible of sports financial.
 </li>
 <li>
 Collect the required quantities of the sportswear / uniform of the following year from sports technical directors and sports managers.
 </li>
 <li>
 Collaborate with different stakeholders to ensure the ease of the ordering process of the sportswear and uniform for sports sector.
 </li>
 <li>
 Oversee the stocks related to sports in the warehouses and make sure of the needed quantities in the warehouses.
 </li>
 <li>
 Collaborate with different stakeholders to transfer all items related to sports from club to club.
 </li>
 <li>
 Prepare weekly report on the sportswear sales.
 </li>
 <li>
 Oversee and make sure of the process of selling / distributing of the sportswear/uniform.
 </li>
 <li>
 Make sure the logos are printed on all the sportswear and uniforms if needed with its required specifications based on sports technical directors&rsquo; opinions.
 </li>
 <li>
 Make sure of the delivery and distribution of sportswear / uniform for academies and
 </li>
 <li>
 Analyze and magnify the related insights of the sportswear and uniforms to ensure the effectiveness and efficiency of the related decisions taken from management.
 </li>
 <li>
 Secure related partnership deals with different stakeholders.
 </li>
 <li>
 Perform any additional tasks that might be necessary for easier workflow, within the main frame of the job&rsquo;s specialty.
 </li>
 </ol>
 
 
 
 
 Job requirements:
 
 
 Educational background and previous experience:
 
 <ol>
 <li>
 Equivalent bachelor&rsquo;s degree.
 </li>
 <li>
 Minimum 4 years&rsquo; experience in related field.
 </li>
 <li>
 Strong sports knowledge.
 </li>
 </ol>
 
 
 
 
 Knowledge and Functional Skills:
 
 <ol>
 <li>
 Good MS Office Applications knowledge.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Good organizational skills.
 </li>
 <li>
 Presentation skills
 </li>
 </ol>
</div>

Sports Operations Officer - Sportswear & Facilities

CBRE Excellerate

<div>Who we are
We are the market leader in commercial real estate services and investments and provide an integrated suite of high-quality real estate services to our clients across Africa and the Middle East, including facilities management, advisory &amp; transaction services, project management.
We support predominantly corporate clients who buy services on a contracted basis all across the Middle East and Africa - even globally, depending on their portfolio. 
Why choose us
Imagine more than just the future of work; with CBRE Excellerate, you can create it. As part of our global powerhouse, you'll find a culture that fosters an entrepreneurial mindset, where your best work is not just encouraged but celebrated. Collaborate with talented individuals, harness the support of unparalleled resources, and enjoy the journey as you grow both personally and professionally. 
About the role:
The Business Support Officer provides comprehensive administrative, procurement, and compliance support for Real Estate Services function. The role is responsible for managing the full purchase order and invoicing process, maintaining accurate financial and procurement records, and coordinating with external consultants to ensure timely acquisition of all necessary licenses and permits required for projects, facilities, and business operations in addition to providing administrative support for the department.
What you will be doing: 
Procurement and Invoicing Support:<ul><li>
Prepare, raise, and manage purchase orders (POs) in accordance with approved requisitions, budgets, and company policies.</li><li>
Review and verify purchase requests for completeness, accuracy, and appropriate authorisation prior to processing.</li><li>
Liaise with suppliers and internal stakeholders to confirm order details, delivery timelines, and pricing.</li><li>
Receive, review, and process supplier invoices, ensuring correct matching to purchase orders and goods receipts.</li><li>
Investigate and resolve invoice or payment discrepancies in coordination with procurement, finance, and suppliers.</li><li>
Submit approved invoices for payment and monitor payment status to ensure adherence to contractual terms.</li><li>
Maintain detailed and accurate records of all purchase orders, invoices, and correspondence for reporting purposes.</li><li>
Initiate and raise Procurement Service Requests (PSRs) for the onboarding of new suppliers in coordination with internal teams ensuring all necessary information are obtained and updated for seamless approval cycle</li><li>
Support projects team in managing renewal process for Letter of Guarantee to ensure the validity and liquidation of LOG and assure required approvals are in place.</li><li>
Support monthly financial close processes, including accruals, reconciliations, and reporting.</li></ul>
Licensing and Authorities Coordination<ul><li>
Manage relationships with consultants and authorities to obtain required licenses, permits, and approvals for company projects, buildings, operations, and branch offices.</li><li>
Track and monitor the status and renewal dates of all permits and licenses to ensure compliance with local and national regulations.</li><li>
Coordinate internal documentation, approvals, and payments required for license and permit applications.</li><li>
Maintain a comprehensive register of all current and pending licenses, permits, and certifications.</li><li>
Provide regular updates and reports to management on the progress of applications and upcoming compliance requirements.</li></ul>
General Administrative Support<ul><li>
Manage and process tenant access requests, ensuring timely approvals and adherence to site security and access control procedures.</li><li>
Coordinate and oversee all transportation-related requests for departmental visits, ensuring efficient scheduling.</li><li>
Provide operational support to branch offices for payment related issues.</li><li>
Support the Projects team by raising IT-related change requests, ensuring that all required documentation and approvals are obtained before submission.</li><li>
Administer and maintain the MHO parking and booking systems, ensuring accurate allocation and smooth day-to-day operation.</li><li>
Compile and provide accurate energy consumption data for all buildings to support sustainability reporting.</li><li>
Assist with the creation and coordination of Non-Disclosure Agreements (NDAs) for new vendors.</li><li>
Liaise directly with utility providers (water and electricity companies) to ensure that payments are processed on time, preventing any disruption to essential services.</li></ul>
 What you will bring: 
<ul><li>
Bachelor&rsquo;s degree in Engineering from a reputable university.</li><li>
Around 8 years of relevant professional experience in engineering, demonstrating strong technical expertise and problem-solving skills.</li><li>
Proven ability to manage projects, collaborate effectively with multidisciplinary teams, and deliver high-quality results.</li><li>
Strong analytical, communication, and organizational skills.</li></ul></div>

Business Support Officer (Cairo, Egypt)

MAC for Mobility Manufacturing

<div>
 
 
 Position Summary:
 
 
 
 The
 
 Facility Operations Supervisor
 
 is a hands-on leader responsible for overseeing the day-to-day maintenance, functionality, and safety of an organization's physical assets (buildings, equipment, and grounds). This role ensures a safe, efficient, and comfortable environment for all occupants by managing staff, coordinating vendor activities, and maintaining critical building systems
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 
 Safety &amp; Compliance:
 
 Enforce all health, safety, and environmental (HSE) regulations (e.g., OSHA, local codes). Conduct regular facility inspections to identify and mitigate potential hazards and ensure all compliance documentation is accurate and up to date.
 </li>
 <li>
 
 Team Leadership:
 
 Hire, train, schedule, and directly supervise a team of maintenance technicians, janitorial staff, and tradespeople. Assign work orders, monitor performance, and ensure tasks are completed efficiently and to high standards.
 </li>
 <li>
 
 Operations &amp; Maintenance Management:
 
 Direct and supervise all facility operations, including the planning and execution of routine maintenance, preventive maintenance (PM) schedules, and emergency repairs for essential building systems (HVAC, plumbing, electrical, lighting, etc.)
 </li>
 <li>
 
 Vendor &amp; Contractor Coordination:
 
 Manage relationships, contracts, and service level agreements (SLAs) with external vendors and contractors for specialized services (e.g., large-scale repairs, renovations). Solicit bids and monitor work quality.
 </li>
 <li>
 
 Budgeting &amp; Reporting:
 
 Assist in developing and managing the operational budget for the facilities department, tracking expenditure, and identifying cost-saving opportunities. Prepare regular reports on facility performance, repair status, and asset conditions for management.
 </li>
 </ul>
 
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in engineering (Civil, Mechanical, Electrical, or related field).
 </li>
 <li>
 Minimum
 
 3-5 years
 
 of hands-on experience in facility maintenance or engineering.
 
 
 </li>
 <li>
 Strong knowledge of electrical, mechanical, and HVAC systems troubleshooting and repair.
 </li>
 <li>
 Proficiency with
 
 CMMS
 
 software (e.g., Maximo, SAP, etc.) for work order &amp; Spare Parts management.
 </li>
 <li>
 Excellent communication, organizational, and team leadership skills. Proven ability to prioritize tasks and manage multiple projects under pressure.
 </li>
 </ul>
</div>

Facility Operation Supervisor

Valeo

<div>
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Provide hospitality and logistical support for visitors, meetings, and company events.
 </li>
 <li>
 Liaise with and negotiate with suppliers and service providers.
 </li>
 <li>
 Manage accommodation and transportation arrangements for visitors, providing end to end support throughout their trip.
 </li>
 <li>
 Organize and oversee on-site catering and hospitality and facility needs.
 </li>
 <li>
 Develop and manage visit itineraries as needed.
 </li>
 <li>
 Manage office supplies, ensuring adequate stock levels and proper functioning.
 </li>
 <li>
 Planning, forecasting and tracking of expenditures and ensuring proper budgeting and invoicing.
 </li>
 <li>
 Coordinate and manage administrative tasks as needed.
 </li>
 <li>
 Monitor service quality and uphold high hospitality standards.
 
 
 </li>
 </ul>
 
 Job Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration or relevant field.
 </li>
 <li>
 3+ years of proven experience in Administration.
 </li>
 <li>
 Outstanding organizational and communication skills.
 </li>
 <li>
 Strong supplier negotiation and relationship management skills.
 </li>
 <li>
 Customer service and hospitality experiences are a plus.
 </li>
 <li>
 French language is a plus.
 
 
 </li>
 </ul>
 
 Employment details: The successful candidate will be hired as a contractor and will be part of the Admin &amp; Facility at Valeo
 
</div>

Administration Coordinator, Facility & Administration

inDriver

<div><div><div>To be added</div></div></div>
 <div><div><div><div><div><h2 class="jobSectionHeader">Key Responsibilities</h2>
<div>Administrative office management 
<ul><li>Ensuring smooth daily office operations</li><li>Tracking stationery and purchasing consumables, cleaning products and office supplies</li><li>Supervising cleaning, maintenance services and suppliers</li><li>Coordinating repairs and technical maintenance of premises and equipment</li><li>Working with vendors: price coordination, requests, invoice settlement</li><li>Maintaining documentation, archiving receipts and contracts with contractors</li></ul> 
Internal office operations:
 
<ul><li>Maintaining cleanliness and order in work areas and common zones</li><li>Monitoring the cleanliness of the kitchen area, toilets and meeting rooms</li><li>Organising coffee points, purchasing water, coffee, tea, snacks and consumables</li><li>Maintaining branded office space (posters, visual identity, relaxation areas)</li><li>Greeting guests, couriers and giving short office tours</li></ul>
Team interaction and communication 
<ul><li>Receiving employee requests and resolving them promptly</li><li>Communicating with managers, technical teams and contractors</li><li>Organising small office events: birthdays, welcome days, internal activities</li><li>Assisting in office surveys and improving employee comfort and workspace quality</li></ul> 
Financial processes 
<ul><li>Preparing expense reports (Google sheets, presentations etc)</li><li>Monitoring the office procurement budget
</li><li>Cost optimisation and finding cost-efficient suppliers</li></ul></div>
<h2 class="jobSectionHeader">Skills, Knowledge and Expertise</h2>
<div>Candidate requirements</div><ul><li>
Minimum 2 years of experience in a similar role is an advantage</li><li>
Strong organisational, communication and multitasking skills</li><li>
Ability to structure processes and follow tasks through to completion</li><li>
Responsibility, accuracy and attention to detail</li><li>
Friendly, open and people-oriented mindset</li><li>
English proficiency at B2 level or higher and Arabic language proficiency (mandatory)</li></ul><div> 
Skills required:</div><ul><li>
Strong organisational and administrative skills</li><li>
Ability to multitask and prioritise effectively</li><li>
Problem-solving mindset and proactive approach</li><li>
High level of attention to detail and accuracy</li><li>
Excellent verbal and written communication skills</li><li>
Time management and ability to meet deadlines</li><li>
Customer service and internal support orientation</li><li>
Ability to work independently and take ownership of tasks</li><li>
Flexibility and resilience in a dynamic work environment</li><li>
Confident PC user: Google Workspace, online tools, fast learning of new software</li><li>
Work schedule: full-time office presence, Monday to Friday, from 09:00 to 18:00</li></ul></div></div></div></div></div>

Office Manager

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