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DUBAI PROPERTIES GROUP LLC

An opportunity has arisen for a Facilities Inspector to join TECOM Group. The main duties and responsibilities of this role:<ul><li>The role holder is responsible for conducting regular site inspections to ensure that the performance standards and procedures of Facilities Management (FM) service providers align with contractual requirements and organizational objectives.</li><li>This includes scheduling inspections, preparing detailed reports on any identified non-compliance, and communicating findings to relevant stakeholders.</li><li>The role also involves ensuring that all deviations from standards are properly escalated and that corrective actions are implemented and completed in a timely manner.</li><li>Conduct site visits to inspect the sites and report any non-compliances observed on the performance of FM services providers related to cleaning, building fabrics, and planned preventive maintenance activities of TECOM’s properties.</li><li>Ensure the policies, regulations, procedures, and programs are adhered to on sites to control the work process within the framework of regulations.</li><li>Attend to inspection requests made by the department head and contractor as and when required to observe testing and any other issues related to facilities management activities.</li><li>Evaluate damages and asset conditions after events or bad weather conditions.</li><li>Develop plans for the inspection of the sites to ensure systematic coverage of all sites and enforce the implementation and compliance of standards across all sites inspected.</li><li>Ensure, in conjunction with the responsible individual for Health & Safety, that all safety regulations including smoking restrictions are observed and assist in the prevention of any accidents.</li><li>Check cleaning and maintenance schedules for the assigned site and ensure services are being carried out and standards and being maintained.</li><li>Carry out site verification of observations/issues that are closed out by the service providers.</li><li>Attend handover and takeover formalities with business partner/ tenants, and coordinate with CAD planner for handover pack (drawings/layout, etc.)</li><li>Obtain a quote for a reinstatement related to (warehouse, studio, & laboratory) and verify utility clearance and issue FMS clearance to BP.</li><li>Assess and report any general risks observed at the sites to the concerned Facility Manager, HSE team, and security, providing feedback and recommendation for corrective actions in a timely manner.</li><li>Maintain a record of inspections, share with all stakeholders, follow up on corrective actions and present the results to the department head and concerned Facility Manager.</li><li>Assist the respective building Facility Managers as and when requested to monitor the progress of variable works carried out by vendors.</li><li>Coordinate with direct customers such as business partners and their appointed fit-out contractors when requested to monitor progress / observe tests.</li></ul>

Facilities Inspector UAE National– Facilities Management TECOM Group

Farnek Services LLC

<div><div><ul><li>Looking of candidate with Experience of 8+ years in both soft and hard services experience.</li><li>
Produce results as per plans and financial targets through the effective resources</li>
<li>Working with Senior Facilities Manager, manages project development, including project scope, goals, and deliverables
</li><li>Recommend budget changes where necessary and prepares a draft of project timelines and milestones identifying project dependencies and critical paths</li>
<li>Proactively communicates with Senior FM on status of the project, subcontractor performance, changes in project scope, and other key information and may also communicate project expectations to team members
</li><li>Estimates and oversees resources and participants needed to achieve project goals determines and assesses the need for additional staff, and coordinates recruitment of labour as needed
</li><li>Assist with coordination of schedules</li>
<li>Helps with training support</li>
<li>Coaches, mentors, and oversees project team members</li>
<li>Effectively communicates project expectations to team members
</li><li>Helps manage or allocate staffing resources needed to complete the job in a timely fashion
</li><li>Oversees job progress and proactively communicates potential issues or problems
</li><li>Study and evaluate new maintenance procedures, techniques, and equipment for possible implementation; attend and participate in conferences</li><li>
Conduct regular facility inspections and implement good practices to improve efficiencies and reduce operating costs.</li>
<li>Business Development</li>
<li>Establish and maintain effective business relationships with existing customers, suppliers, and subcontractors, ensuring high levels of customer satisfaction.
</li><li>Identify, research, and target new business opportunities
</li><li>Develop solid quality proposals that meet the requirements of the customers and establish the best possible chance of winning the contract</li><li>
Propagate the Farnek Way of doing business (Smart &amp; Green)</li><li>
Ensure to reduce customer wait time and develop an engagement plan
</li><li>Operational</li><li>
Develop, implement and communicate improved processes, policies, and procedures on a continuous basis seeking out means to maximize efficiency and achieve a greater client satisfaction level</li><li>
Develop maintenance plans that meet the requirements of the facilities and clients adhering to global standards such as SFG20, RCM, and ECM</li><li>
Instruct employees on cleaning solutions and functions.</li><li>
Oversee cleaning, maintenance, and repair operations across Operational and Corporate sites, including preventive maintenance, on-call, and repair services</li><li>
Ensure availability of materials, critical spares, uniforms, and other essential items coordinating with the procurement team.</li>
<li>Ensures timely entry of project notes into the database and works with Soft Services Team to ensure they have the information needed for daily client updates for TFM projects.
</li><li>Financial</li>
<li>Recommend budget changes where necessary and prepares a draft of project timelines and milestones identifying project dependencies and critical paths.</li>
<li>Ensure budgets of all projects are adhered to.
</li><li>Ensure accurate invoicing and collection in the prescribed time</li><li>
Develop plans and suggestions to increase market share, upsell services.
</li><li>Creating a tracker to reduce cost by increasing productivity.
</li><li>HSEQ and Compliance</li><li>
Ensure all safety standards are adhered to, minimizing accident risk.</li><li>
Comply to all U.A.E. Laws and associated governing bodies</li><li>
Ensure quality is compliant with all international standards especially ISO.</li></ul></div>
 <h5 class="jobSectionHeader">Required Skills:
</h5><div>Recruitment Development Support Estimates Performance Milestones Fashion Preventive Maintenance New Business Opportunities Market Share Timelines Invoicing Deliverables Conferences Customer Satisfaction Availability Procurement Business Development Materials Suppliers Research Maintenance Business Training</div></div>

Facilities Manager

Transguard Group

<div>
 
 Transguard Group was established in 2001 and has diversified significantly, we lead in the fields of Cash Services, Security Services, Manpower Services, Facilities Management &amp; Aviation. Transguard Group is the UAE&rsquo;s most trusted business support and outsourcing provider and has a large, dynamic and culturally diverse workforce with 50,000 employees!
 
 
 
 
 
 We are currently recruiting for an
 
 Assistant Manager &ndash; Facilities Management Services
 
 to join our Integrated Facilities Management team in Dubai.
 
 
 
 
 
 
 Scope
 
 
 
 To assist and support the Facilities Manager/clients in managing day to day operational management for all FM services ensuring that Facility is fully maintained, functional and safe to use for building users. This includes overseeing maintenance activities, coordination with vendors and contractors, housekeeping and soft services ensuring compliance with relevant safety guidelines and implementation of facility projects.
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 
 
 Financial
 
 
 <ul>
 <li>
 Assist to Prepare a monthly report with operational data to support the review of the financial performance of the contract in question.
 </li>
 <li>
 Ensure FM services are delivered as per sold solution manpower resources only.
 </li>
 <li>
 Explore further business opportunities with the client; Manage the team structure and develop it as required to ensure the operations run smoothly and within budget.
 </li>
 <li>
 Identify and record continuous improvement initiatives - process improvement or cost improvement.
 </li>
 <li>
 Manage the project service delivery performance and ensure the SLA/KPI&rsquo;s are complying.
 </li>
 <li>
 Add value to the client&rsquo;s business by either presenting with initiatives that drive down costs or complementing their objectives by proposing initiatives in line with their business goals.
 </li>
 <li>
 Delivery of FM services inline with agreed contractual SLA/KPI&rsquo;s to ensure no penalties and deduction
 </li>
 </ul>
 
 
 
 
 
 Customer
 
 
 <ul>
 <li>
 Work with the team AFM/Engineers/Supervisors to devise and conduct any induction and continuation training required for new staff &ndash; the training package should be produced before any new staff take on their responsibilities. All training that is carried out is to be recorded in staff personnel files.
 </li>
 <li>
 Responsible for planning of all transport/accommodation requirements in advance of any contract start date &ndash; this will require close and constant liaison with the transport/accommodation division.
 </li>
 <li>
 Ensure that all service level agreements within the contract scope of works are maintained &ndash; these should be monitored monthly using the client evaluation forms, and any problems or issues should be resolved and escalated to senior management if required any support.
 </li>
 <li>
 Procurement of materials/services/projects to be done in close coordination with procurement team, procurement policies to be strictly followed.
 </li>
 <li>
 Management of Specialist Services contractors/vendors within TG scope or as managing agent.
 </li>
 <li>
 Ensure that all contract staff sickness, absence, and holidays are reported thus always adhering to all company policies and procedures.
 </li>
 <li>
 Liaise with the clients and customers on a regular basis to ensure that the highest standards are achieved and maintained to exceed customer expectations.
 </li>
 <li>
 Develop excellent working relationships with the client at equivalent level and hold regular client meetings to ensure the smooth running of the contract.
 </li>
 <li>
 Undertake site visits to view staff performance and discuss and resolve any issues raised by the client regarding the quality of service.
 </li>
 </ul>
 
 
 
 
 
 Process
 
 
 <ul>
 <li>
 Managing the Contract Service Delivery as per best industry practices, international FM standards and compliance to local statutory guidelines.
 </li>
 <li>
 Project planning from Mobilization stage to demobilization of contracts.
 </li>
 <li>
 Order project equipment and machinery.
 </li>
 <li>
 Regular communication meeting with clients.
 </li>
 <li>
 Contract staff induction and continuous training on best industry practices and established SOP&rsquo;s.
 </li>
 <li>
 Arrange and control local order purchases.
 </li>
 <li>
 Monitor and visit the contract teams at regular intervals.
 </li>
 <li>
 Monthly review of the account should be carried out with the Line Manager.
 </li>
 <li>
 Monitor resource utilization to ensure that the right number and talent are available for delivering service as agreed contractually.
 </li>
 <li>
 Work with other Managers, attend client meetings as and when required and assist Facility/Account Managers in obtaining the correct pricing for services during the preparation of new client and customer business proposals.
 </li>
 <li>
 Responsible for the preparation of the monthly staff meetings and for the daily/weekly briefings with the Managers and team Coordinators / Senior Supervisors
 </li>
 <li>
 Responsible for carrying out monthly site visits and providing the necessary feedback to the Managers and team supervisors.
 </li>
 <li>
 Create and monitor assigned contract SLA&rsquo;s and ensure that they are aligned to service delivery, client expectations.
 </li>
 <li>
 Monitor and control execution of maintenance contracts, review the preventive and corrective maintenance programs and supervise the implementation of employees through reviewing reports.
 </li>
 <li>
 Ensuring timely raising of invoices in coordination with central Admin and Finance Teams.
 </li>
 </ul>
 
 
 
 
 
 Innovation
 
 
 <ul>
 <li>
 Execute energy management projects on the contract by identifying opportunities for improvement and seeking guidance from the energy manager.
 </li>
 </ul>
 
 
 
 
 
 Selection Criteria
 
 
 
 
 
 <ul>
 <li>
 Bachelor of Engineering/Science in Mechanical, Electrical, Electronics, Mechatronics Engineering or Equivalent.
 </li>
 <li>
 Technical Knowledge of FM standards and processes.
 </li>
 <li>
 Minimum experience of 5 years or above on management and service delivery of structured contracts (Where standard SLA/KPI applicable).
 </li>
 <li>
 Knowledge of CAFM system and effective implementation of full modules.
 </li>
 <li>
 Driving license is mandatory.
 </li>
 <li>
 Strong soft skills such as MS Word/Excel/PowerPoint and report writing skills.
 </li>
 <li>
 Experience of handling contracts with both Hard and Soft services
 </li>
 <li>
 Strong communication and interpersonal skills.
 </li>
 </ul>
</div>

Assistant Manager-Facilities Management Hard Services

noon

<div>
 
 
 About noon
 
 
 
 
 
 
 We&rsquo;re building an ecosystem of digital products and services that power everyday life across the Middle East&mdash;fast, scalable, and deeply customer-centric. Our mission is to deliver to every door every day. We want to redefine what technology can do in this region, and we&rsquo;re looking for an Assistant Manager - Operations Excellence who can help us move even faster.
 
 
 
 
 
 Noon&rsquo;s fastest hyper-local delivery platform, Noon Minutes, offers a localized assortment of FMCG &amp; grocery products with delivery within 15-minutes. Currently live across the UAE and Saudi Arabia, offering thousands of products to customers in record time.
 
 
 
 
 
 noon&rsquo;s mission: Every door, every day.
 
 
 
 
 
 
 1. Operations &amp; Maintenance
 
 
 
 
 
 <ul>
 <li>
 Oversee day-to-day operations of cold rooms, freezers, chillers, HVAC systems, electrical panels, and power distribution.
 </li>
 <li>
 Ensure temperature control systems are functioning efficiently to maintain required storage conditions.
 </li>
 <li>
 Develop and implement preventive and corrective maintenance schedules for all MEP systems.
 </li>
 <li>
 Monitor power consumption and optimize energy efficiency across all systems.
 </li>
 </ul>
 
 
 
 
 
 2. Vendor &amp; Contractor Management
 
 
 
 
 
 <ul>
 <li>
 Supervise AMC vendors for HVAC, electrical, plumbing, fire alarm, and firefighting systems.
 </li>
 <li>
 Review and evaluate technical service reports and ensure timely closure of all corrective actions.
 </li>
 <li>
 Negotiate maintenance contracts and ensure adherence to agreed SLAs and KPIs.
 </li>
 </ul>
 
 
 
 
 
 3. Compliance &amp; Safety
 
 
 
 
 
 <ul>
 <li>
 Ensure compliance with UAE civil defense, municipality, and authority regulations.
 </li>
 <li>
 Oversee fire alarm and firefighting systems testing, third-party inspections, and annual certifications.
 </li>
 <li>
 </li>
 <li>
 Maintain updated documentation for equipment, permits, and safety audits.
 </li>
 </ul>
 
 
 
 
 
 4. Project &amp; Improvement Initiatives
 
 
 
 
 
 <ul>
 <li>
 Support expansion and modification projects related to racking, electrical load upgrades, and cold room capacity.
 </li>
 <li>
 Work closely with the warehouse operation team during new installations or warehouse reconfigurations.
 </li>
 <li>
 Drive initiatives for operational efficiency, energy savings, and system reliability.
 </li>
 </ul>
 
 
 
 
 
 5. People &amp; Process Management
 
 
 
 
 
 <ul>
 <li>
 Lead a small team of technicians to ensure 24/7 coverage and quick response to breakdowns.
 </li>
 <li>
 Maintain strong coordination with warehouse operations, logistics, and procurement teams.
 </li>
 <li>
 Prepare maintenance budgets, track expenditures, and report performance metrics to management.
 </li>
 </ul>
 
 
 
 
 
 What you'll need:
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Electrical or Mechanical Engineering.
 </li>
 <li>
 Minimum 8-12 years of experience in facilities management, with at least 5 years in warehouse or cold storage operations.
 </li>
 <li>
 Strong hands-on knowledge of cold rooms, HVAC, and electrical systems (including DBs, panels, and compressors).
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Who will excel?
 
 
 
 
 
 <ul>
 <li>
 We&rsquo;re looking for people with high standards, who understand that hard work matters.
 </li>
 <li>
 You need to be relentlessly resourceful and operate with a deep bias for action.
 </li>
 <li>
 We need people with the courage to be fiercely original.
 </li>
 <li>
 noon is not for everyone; readiness to adapt, pivot, and learn is essential.
 </li>
 </ul>
 
 
</div>

Warehouse Facilities Manager

Commercial Bank of Dubai

Job Accountabilities <ul> <li> Assist in the planning, organizing, and execution of FMA activities to support operational effectiveness.</li> <li> Manage annual reviews, contract renewals and relationships with vendors</li> <li> Conduct regular inspections to ensure cleanliness, hygiene, and safety standards are maintained at all bank premises.</li> <li> Support the implementation and monitoring of strategies for continuous improvement in equipment reliability and effectiveness.</li> <li> Report and track FMA-related issues, ensuring timely resolution and escalation as needed.</li> <li> Manage ordering and inventory control of office supplies and durable goods in a cost-effective manner.</li> <li> Ensure contracted maintenance and housekeeping service level agreements are adhered to and maintained.</li> <li> Support contract management for FMA services and the implementation of maintenance procedures.</li> <li> Inspect buildings, equipment, and systems to identify any issues </li> <li> Ensure to comply with Audit requirements, internal and external report obligations etc. in line with Policy guidelines</li> <li> Review FM of each CBD location</li> <li> Visit branches to inspect the buildings, equipment, and systems to identify faults or risks</li> <li> Liaise with AMC vendors for scheduled preventive maintenance</li> <li> The FMA Support Officer is responsible for supporting end-to-end facilities management and administration processes, contributing to the department s transition towards centralized, customer-focused operations.</li> <li> The role requires adaptability to ongoing changes in department structure and processes, with a focus on enhancing internal customer satisfaction and achieving business goals.</li> </ul>

Facilities Management and Administration Officer

Seddiqi Holding

<div>
 
 Seddiqi Holding is a Family-owned and managed company with a unique, diversified portfolio of businesses and brands across numerous sectors. The business includes Ahmed Seddiqi, Seddiqi Properties, Swiss Watch Services and Mizzen.
 
 
 
 
 
 We are looking for a Facility Management Analyst who will play a crucial role in supporting the Facilities Management team by providing financial, operational, and analytical insights to optimize service delivery and cost efficiency. This role involves managing and analyzing FM-related data, tracking expenses and overseeing procurement documentation. The FM Analyst will support forecasting, budgeting, and reporting activities to drive informed decision-making and continuous improvement across the FM portfolio.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Assist in the preparation and monitoring of FM budgets including Capex/Opex spend for FM portfolio including properties and retail stores.
 </li>
 <li>
 Support the HOD &amp; Manager team in financial Modelling and forecasting exercises.
 </li>
 <li>
 Conduct detailed expense analysis and budget variance reporting on monthly and quarterly basis to identify trends and anomalies.
 </li>
 <li>
 Monitor actual financial performance against budgeted figures and highlight significant variances.
 </li>
 <li>
 Reallocate budgetary resources from underutilized accounts to cover exceeded expenses, subject to approval.
 </li>
 <li>
 Review monthly capital expenditure reports and control special repairs and maintenance budgets.
 </li>
 <li>
 Identify cost savings opportunities based on recurring expenses and propose strategies for improving operational efficiency.
 </li>
 <li>
 Analysing data will be a key requirement for this role.
 </li>
 <li>
 Propose corrective actions and strategies to improve financial performance and operational efficiency.
 </li>
 <li>
 Investigate the causes of variances and provide analysis to management for decision-making purposes.
 </li>
 <li>
 Collaborate with the FM engineering team to ensure accurate and timely financial reporting.
 </li>
 <li>
 Prepare and consolidate financial, management, and procurement reports for internal stakeholders.
 </li>
 <li>
 Maintain and monitor the asset list (Capex expenses) for each property.
 </li>
 <li>
 Track regular and ad-hoc facility expenses, including insurance cases, ensuring budget compliance.
 </li>
 <li>
 Lead the master data consolidation project for utilities and streamline payment tracking.
 </li>
 <li>
 Work closely with the procurement team to manage POs, GRNs, and vendor documentation.
 </li>
 <li>
 Conduct vendor meetings to monitor pending POs and payments.
 </li>
 <li>
 Verify that accounting teams apply correct expense codes and that expenses align with budget allocations.
 </li>
 <li>
 Oversee procurement activities across FM portfolios, ensuring timely execution and accurate documentation and reporting for PRs/POs, contracts and invoices.
 </li>
 <li>
 Ensure all the AMC Contracts &amp; Other high value expenses are based on the approved internal DOA structure.
 </li>
 <li>
 Implement technology-driven solutions to track procurement trends and consolidate spend data.
 </li>
 <li>
 Preparation of graphs &amp; analysis report on expenses, utility bills etc.
 </li>
 <li>
 Work on the Smartsheet, SAP, ARIBA and CAFM software to track work orders and extract the maintenance history of each Property to generate financial dashboards.
 </li>
 </ul>
 
 
 
 
 
 About You:
 
 
 <ul>
 <li>
 3-5 years job related experience and overall 4+ years&rsquo; experience working in a fast-paced environment in facility management as Administrator or similar role.
 </li>
 <li>
 Bachelor Degree in Commerce / Accounts or equivalent with a strong knowledge of Financial Management.
 </li>
 <li>
 Experience working on any CAFM system like FSI, Maximo or any maintenance ticketing system
 </li>
 <li>
 Excellent analytical and problem-solving skills.
 </li>
 </ul>
 
 
 
 
 If you are ready for your next challenge, Apply Now!
 
</div>

Facility Management Analyst

Engie

A leading energy solutions provider in Dubai seeks a Site Manager to oversee MEP and CIVIL services. The role requires strong leadership, management of over 30 staff, and a proven background in facilities management. Ideal candidates will possess an Electrical/Mechanical Engineering degree and 5-10 years of experience in a multicultural environment. The position demands excellent communication skills and the ability to manage complex tasks effectively.

Senior Facilities Manager MEP & Civil Operations

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