operations manager

logistics coordinator

project coordinator

human resources coordinator Jobs in Dubai

human resources coordinator

operations coordinator

facilities management coordinator

Duserve Facilities Management

<div><h6 class="jobSectionHeader">Job Summary:</h6>
The Facilities Management Admin is responsible for providing administrative and coordination support to the Facilities Management team. The role ensures accurate record-keeping, timely reporting, and smooth communication between staff, contractors, and internal departments.
<h6 class="jobSectionHeader">Key Responsibilities:</h6> 

<h6 class="jobSectionHeader">Tracking &amp; Reporting:</h6>
<ul><li>Maintain PR (Purchase Request) and quotation trackers.</li></ul>
<ul><li>Follow up on LPOs (Local Purchase Orders) and raise ERFs when required.</li></ul>
<ul><li>Maintain ERF tracker and staff records, including resignations, idle, and quarantined staff.</li></ul>
<ul><li>Maintain variable jobs tracker for ongoing and ad-hoc tasks.</li></ul>
<ul><li>Maintain Soft Services/Housekeeping reports and housekeeping equipment maintenance tracker.</li></ul>
<ul><li>Maintain and arrange monthly reports for management review.</li></ul>
<ul><li>Update duty rosters monthly for MEP &amp; Soft Services and submit to HR.</li></ul>
<ul><li>Maintain staff annual leave, vacation records, and outsourced staff attendance.</li></ul>
<ul><li>Maintain mobile credit details and coordinate with IT.</li></ul>
<ul><li>Follow special services reports, such as pest control, water tanks, and other periodic services.</li></ul>
<ul><li>Coordinate with Accounts for the Variable Job Completion Report and invoicing.</li></ul>
<h6 class="jobSectionHeader">Administrative Support:</h6>
<ul><li>Assist supervisors and staff with daily administrative requirements.</li></ul>
<ul><li>Create permits to work for facility activities.</li></ul>
<ul><li>Schedule pest control treatments (AMC &amp; one-time services).</li></ul>
<ul><li>Support staff training schedules and third-party certification tracking.</li></ul>
<ul><li>Manage Outlook communications and correspondence related to facilities management.</li></ul> 

<h6 class="jobSectionHeader">Financial &amp; Payroll Support:</h6>
<ul><li>Support monthly payroll activities.</li></ul>
<ul><li>Work on monthly invoicing</li></ul> 

<h6 class="jobSectionHeader">Qualifications:</h6>
<ul><li>Diploma on Business Administration, or related field.</li></ul>
<ul><li>2&ndash;4 years of experience in facilities management or administrative coordination.</li></ul>
<ul><li>Proficiency in MS Office; knowledge of Maximo or CMMS is an advantage.</li></ul>
<ul><li>Excellent organizational, communication, and multitasking skills.</li></ul>
<h6 class="jobSectionHeader">Key Competencies:</h6>
<ul><li>Attention to detail and accuracy</li></ul>
<ul><li>Coordination with multiple stakeholders</li></ul>
<ul><li>Time management and follow-up skills</li></ul>
<ul><li>Problem-solving and initiative</li></ul> 

Please submit your application only if you MEET the requirements. Interested candidates may submit their CV, passport and visa copy citing their notice period and salary expectations to careers@duservefm.ae
<div>Location: Dubai, UAE</div></div>

Facilities Management Coordinator

Jones Lang LaSalle

We are looking for a Facilities Coordinator for our Integrated Facility Management business line on our Amazon account dedicated team. Role Purpose Reporting daily to the Assistant Facilities Manager or Facilities Manager, the role of Facilities Coordinator has been created to assist in all and any areas to ensure that the FM services to the building run smoothly. What this job involves <ul> <li>Assessing building maintenance issues by conducting weekly walks of the building and recording the findings.</li> <li>Working with the Facilities Manager and Moves and Changes team to address internal space requirements and to organise/assist with team moves and Moves and Changes team.</li> <li>Monitoring stock levels of Stationary and Consumables used by Employees and placing orders with suppliers.</li> <li>Managing internal moves within the building with the Facilities Manager.</li> <li>Working with Facilities Manager and Moves and Changes team to maintain floor plans.</li> <li>Assisting in setting up in house and external events as and when required.</li> <li>Working with the Building Operations team and reporting all defective H&amp;S equipment to the respective person and arrange for repairs to be carried out.</li> <li>Supporting the Assistant Facilities Manager as and when required regarding vendor management and Soft Service Support.</li> <li>Managing fire wardens and first aiders and assist with scheduling training and refresher training as necessary.</li> <li>Upkeep and review of Manuals, Handbooks, Guidance notes etc.</li> <li>Cover Receptionist Role &amp; Responsibilities when required</li> <li>Understand primary responsibilities of Meeting and Evens and support M&amp;E Specialist when required</li> <li>Manage day to day mail room operation, deliveries, enquiries, etc.</li> <li>Be aware of basic procedures, courier suppliers and all external key contacts.</li> <li>Manage mail related supplies stock and place order when needed.</li> <li>Other tasks and duties as required.</li> </ul> Every day is different, and in all these activities, we d encourage you to show your ingenuity. Sounds like you? To apply you need to be / have: <ul> <li>Previous experience of working within a high profile corporate environment</li> <li>Previous reception or hospitality experience would be beneficial</li> <li>Pro-active and hands on happy to support other Team members</li> <li>Knowledge of Facilities Management processes preferable</li> <li>IT Skills, Outlook, Excel, Word.</li> <li>Professional, friendly and welcoming attitude</li> <li>Good attention to detail</li> <li>Ability to show initiative</li> <li>Excellent communication skills</li> <li>Organisational skills and the ability to prioritise a busy workload</li> <li>Customer service background essential</li> </ul>

Facilities Coordinator

Tanmyah

Facilities Management (FM) Coordinator Job Description We are seeking a proactive and organized Facilities Management Coordinator to support the efficient operation and maintenance of our facilities. The ideal candidate will have strong administrative skills, a solid understanding of facilities processes, and a commitment to maintaining a safe and functional work environment. Key Details * Experience Required: 2 to 4 years in Facilities Management or a related coordination role. * Salary: 3,000 AED per month (All-inclusive) * Employment Type: Full-timeResponsibilities * Work Order Management: * Receive, log, prioritize, and dispatch maintenance and repair requests (work orders) through the FM system or relevant communication channels. * Follow up with internal staff and external vendors/contractors to ensure timely completion of all work orders. * Maintain accurate records of all maintenance activities, repairs, and service requests. * Vendor &amp; Contractor Coordination: * Assist in scheduling and coordinating third-party service providers (e.g., cleaning, HVAC, plumbing, electrical). * Monitor vendor performance and ensure compliance with service level agreements (SLAs) and safety regulations. * Process invoices and maintain updated records of vendor contracts and insurance documentation. * Administrative Support: * Manage and organize facilities documentation, including blueprints, equipment manuals, and maintenance logs. * Assist the FM Manager with budget tracking, expense reporting, and procurement of supplies/equipment. * Prepare regular status reports on facilities activities and maintenance backlog. * Operational Support: * Conduct routine site inspections to identify potential maintenance issues or safety hazards. * Assist in coordinating office moves, space planning, and minor renovation projects. * Ensure compliance with all local health, safety, and environmental regulations. Qualifications and Skills * Experience: 2-4 years of proven experience in facilities management, property management, or a similar administrative/coordination role. * Education: A diploma or bachelor&rsquo;s degree is preferred, ideally in Engineering, Facilities Management, Business Administration, or a related field. * Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Experience with Computerized Maintenance Management Systems (CMMS) or FM software is a significant advantage. * Soft Skills: * Excellent communication (verbal and written) and interpersonal skills. * Strong organizational and time management abilities, with a capacity to multitask and prioritize effectively. * Problem-solving attitude and the ability to work independently under pressure.Job Type: Full-timePay: AED2,000.00 - AED3,000.00 per month

FM Coordinator

Facilities Management Company

Job Purpose:To coordinate and support all facilities management operations by managing schedules, work orders, reports, and communication between clients, supervisors, and technical teams. The FM Coordinator ensures smooth workflow and timely completion of maintenance and service requests.Key Responsibilities:<ul><li>Coordinate daily activities between clients, supervisors, and technical teams.</li><li>Receive and log maintenance requests (MEP, civil, cleaning, etc.) and assign them to the appropriate team.</li><li>Follow up on open work orders to ensure timely completion.</li><li>Maintain records of manpower allocation, material usage, and service reports.</li><li>Prepare and update daily, weekly, and monthly maintenance reports.</li><li>Assist in scheduling preventive maintenance activities.</li><li>Monitor attendance and deployment of staff on various sites.</li><li>Support the FM Supervisor/Manager with client updates and documentation.</li><li>Handle client calls and ensure professional communication at all times.</li><li>Ensure compliance with company standards, safety, and quality policies.</li></ul>Requirements:<ul><li>Diploma or Bachelor&rsquo;s Degree (preferred in Facilities, Engineering, or related field).</li><li>Minimum 2&ndash;4 years of experience in Facilities Management coordination or helpdesk role.</li><li>Good knowledge of MEP, civil, and soft services operations.</li><li>Strong organizational and multitasking skills.</li><li>Proficient in MS Office (Excel, Outlook, Word) and reporting.</li><li>Excellent communication (English) and interpersonal skills.</li><li>UAE experience preferred.</li><li>UAE Driving License will be an added advantage.</li></ul>Benefits:<ul><li>Salary: AED 4,000 &ndash; 4,500/month</li><li>Accommodation and Transportation provided</li><li>Other benefits as per UAE Labour Law</li></ul>Job Type: Full-timePay: From AED4,000.00 per month

Farnek Services LLC

To coordinate day-to-day facilities management operations and support the FM team in delivering services effectively and efficiently. Acts as the primary point of contact for service requests, scheduling, and coordination of maintenance activities.Accountabilities<ul><li>Coordinate and schedule preventive and corrective maintenance tasks.</li><li>Ensure service requests are logged, assigned, and closed in a timely manner.</li><li>Maintain tracking systems for all FM-related activities.</li><li>Act as liaison between the company and external FM vendors and contractors.</li><li>Monitor service levels and escalate performance issues where necessary.</li><li>Assist in issuing work permits and monitoring site activities.</li><li>Maintain records of maintenance work, asset performance, and vendor reports.</li><li>Prepare regular reports on FM performance, issues, and updates for management.</li><li>Ensure accurate documentation of SOPs, risk assessments, and compliance records.</li><li>Handle internal customer requests and complaints professionally.</li><li>Provide regular updates on FM tasks and planned maintenance activities.</li><li>Maintain clear communication between FM team, stakeholders, and service providers.</li><li>Ensure all FM operations comply with health, safety, and environmental regulations.</li><li>Support audits and inspections with relevant documentation.</li><li>Report incidents and assist in investigations and corrective actions.</li></ul>Key Performance Indicators<ul><li>On-time completion of maintenance tasks and service requests</li><li>Zero non-compliance issues during audits</li><li>Timely reporting and documentation accuracy</li><li>Positive feedback from internal stakeholders</li><li>Effective vendor and contractor coordination</li></ul>Education/Qualification, Skills, Competencies and ExperienceIdentify the recruitment specifications needed to perform this job at fully-acceptable levelEducation/Qualification<ul><li>Diploma or Bachelors.</li></ul>Experience (experience required for the job)<ul><li>2+ years of experience in facilities coordination or administration.</li><li>Experience in FM software (CAFM/CMMS systems) preferred.</li></ul>Skills (general job knowledge & skills)<ul><li>Excellent organizational and coordination skills</li><li>Strong interpersonal and communication abilities</li><li>Proficient in Microsoft Office Suite</li><li>Knowledge of FM best practices, HSE standards, and vendor management</li><li>Ability to work under pressure and handle multiple priorities</li></ul> Required Skills: Indicators Compliance Operations Recruitment Service Providers Key Performance Indicators Corrective Actions Vendor Management Contractors Specifications Regulations Records Vendors Pressure Education Scheduling Administration Documentation Software Maintenance Microsoft Office Communication Management

Dubai World Trade Centre

Assist in sourcing and overseeing contracts and service providers for Hard FM <ul> <li>Prepare / review scope of work documents for procurement of various services and goods whether minor or major in nature</li> <li>Analyze bids from contractors for repairs, renovations, and maintenance. Evaluate KPI s and SLA s of the contractors/Suppliers</li> <li>Assist in routine inspection and basic troubleshooting of MEP, HVAC, and BMS systems</li> <li>Manage and supervise the TFM company, contractors and service providers to ensure timely and efficient service delivery across all FM services</li> <li>Based on site visits and inspection of assets should advise on measures/ideas to improve the efficiency and cost-effectiveness of the facility</li> <li>Support in managing AMC contractors</li> <li>Track KPIs/SLA compliance of TFM and AMC</li> <li>Review and approve permits and Fit-out requests technically</li> <li>Review all handover documents of Expansion projects from Real Estate team</li> <li>Assist with utility consumption tracking, budgeting data, and weekly reporting</li> <li>Coordinate FM support for all events hosted at DEC, ensuring readiness of MEP systems, rapid response capability, and post-event evaluations</li> <li>Ensuring that basic facilities are well-maintained and that the Service Providers are conducting proactive maintenance and implementing a predictive, reactive, or preventive maintenance approach</li> </ul> <ul> <li>Prepare and present monthly performance reports, including contractor KPIs, SLA compliance, cost analysis, and improvement plans</li> <li>Conduct regular site inspections to preserve and enhance the physical condition of the property ensuring values are maximized, asset value is preserved and risk is minimized</li> <li>Provide evaluations and reporting for use in decision making on contractor compliance, performance and quality</li> <li>Raise non-compliance reports (NCRs) as required</li> <li>Review the training plans for all FM staffs. Develop staff development programs such as skills enhancement trainings and sessions</li> <li>Monitor and manage the FM Service provider and other output-based service contractor s performance related to Workforce Management and staff competence</li> <li>Desk oriented</li> <li>Frequent visit to sites assigned will be required as and when required</li> <li>May visit local authorities offices for applications and inquiries</li> </ul>

Assistant Facilities Manager

Azizi Developments

Azizi Developments stands as one of the UAE's leading private real estate developers. Behind our iconic projects is a high-performing corporate team that drives strategy, innovation, and growth. Our professionals, spanning finance, HR, marketing, legal, and operations, play a vital role in shaping the future of our business. We operate with a keen sense of purpose, transparency, and integrity, committed to creating value at every level.As an Admin Operations Manager, you will be responsible for managing and ensuring smooth operations of offices across all departments, companies, and entities of Azizi Developments. The role includes supervising coordinators, overseeing facilities management (FM), managing space utilization, coordinating fit-out works, and the overall monitoring of quality and standards in space management. Responsibilities <ul><li>Admin Operations Management: Oversee daily administrative operations across all assigned branches, departments, and entities, ensuring compliance with company policies and standards. Coordinate with HODs to ensure smooth execution of branch-level activities.</li><li>Team & Coordinator Supervision: Manage the Operations Team at the Administration Department of Azizi Developments. Lead, mentor, and manage coordinators, ensuring clear communication and alignment with company objectives.</li><li>Lease & Facility Management: Manage lease renewals and agreements across branches, ensuring timely execution and compliance.</li><li>Operational Oversight: Supervise maintenance staff, contractors, and vendors across branches. Conduct periodic branch audits and inspections to ensure compliance with company standards.</li><li>Fit-out & Space Management: Analyze and review fit-out drawings to ensure compliance with company standards and requirements.</li><li>Administrative & Reporting: Maintain accurate records of leases, facility services, fit-out works, and branch operations.</li></ul> Requirements <ul><li>Bachelor's degree in Business Administration, Operations Management, Facilities Management, or a related field.</li><li>Additional certification in Facilities Management, Project Management (PMP), or Fit-out/Space Planning will be an advantage.</li><li>Professional training in Operations Management, Facilities Management, or Office Space Planning.</li><li>Knowledge of AutoCAD or space planning tools for analyzing and reviewing fit-out drawings.</li><li>Leadership and People Management training to effectively lead coordinators and branch teams.</li></ul>We are an equal opportunities employer and welcome applications from all qualified candidates.

Manager Operations Administration

Explore 8814+ Facilities management coordinator in Dubai this November. Find roles across top companies and apply now to boost your career.

8814 facilities management coordinator jobs IN Dubai

Facilities Management Coordinator

Facilities Coordinator

FM Coordinator

FM Coordinator

FM Coordinator

Assistant Facilities Manager

Manager Operations Administration