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facilities management executive

High Street Resources

Role Overview
 A leading global organisation with large-scale, mission-critical operations is seeking a Vice President of Facilities Management to lead and transform its facilities strategy across a complex, multi-site portfolio in the UAE. This is a senior leadership role responsible for ensuring world-class standards across infrastructure, assets, safety, sustainability, and operational excellence.
 
Key Responsibilities
 <ul>
<li>Provide strategic leadership for facilities management across offices, operational sites, and specialised assets.</li>
<li>Own end-to-end responsibility for hard and soft FM, including MEP, utilities, security, cleaning, landscaping, waste management, and asset lifecycle planning.</li>
<li>Lead capital expenditure planning, major refurbishments, and new site readiness in partnership with engineering and operations teams.</li>
<li>Ensure full compliance with local regulations, HSE standards, and international best practices.</li>
<li>Drive vendor strategy and performance, including large outsourced service providers and long-term contracts.</li>
<li>Champion sustainability, energy efficiency, and ESG initiatives across the facilities portfolio.</li>
<li>Build, mentor, and lead a high-performing Emirati and multicultural team.</li>
<li>Act as a key senior stakeholder interfacing with executive leadership, regulators, and external partners.</li>
</ul>
Candidate Profile
 <ul>
<li>Emirati National (mandatory).</li>
<li>15+ years of progressive experience in facilities management, infrastructure, or asset management, ideally within large, complex organisations (e.g. industrial, logistics, transport, ports, airports, utilities, or large corporate environments).</li>
<li>Proven experience operating at senior leadership / VP / executive level.</li>
<li>Strong commercial acumen with experience managing large budgets, CAPEX, and strategic suppliers.</li>
<li>Deep understanding of HSE, sustainability, and regulatory frameworks in the UAE.</li>
<li>Confident, credible leader with the ability to influence at board and C-suite level.</li>
</ul>

Vice President - Facilities Management (Emirati National)

Intero Services

Industry: Facilities Services, Building Maintenance, Commercial Cleaning, Fitout &amp; RefurbishmentCompany Overview: Intero Services is a comprehensive facilities provider, specializing in building maintenance, commercial cleaning, and fitout &amp; refurbishment projects. We are committed to delivering exceptional service and innovative solutions to our clients, ensuring their facilities are safe, functional, and efficient.Job Description: We are seeking a dynamic and motivated Business Development Executive with an engineering background to join our growing team. In this role, you will be responsible for identifying new business opportunities, cultivating client relationships, and driving growth in the facilities services sector. You will leverage your technical expertise and market knowledge to offer tailored solutions for building maintenance, cleaning services, and refurbishment projects.Key Responsibilities:<ul><li>Identify and pursue new business opportunities within the facilities services market, with a focus on building maintenance, commercial cleaning, and fitout &amp; refurbishment works.</li><li>Develop and execute a strategic sales plan to increase market share and revenue.</li><li>Establish and maintain strong relationships with key decision-makers and stakeholders in target industries (e.g., commercial, residential, industrial sectors).</li><li>Collaborate with the technical team to design and propose solutions that meet client needs and expectations.</li><li>Prepare and deliver compelling proposals, presentations, and bids.</li><li>Negotiate contracts and manage the full sales cycle from prospecting to closing.</li><li>Stay updated on industry trends, competitor activities, and market demands to identify opportunities for growth.</li><li>Track and report on sales performance, maintaining accurate records of client interactions and sales activities.</li></ul>Qualifications:<ul><li>Bachelor's degree in Engineering (Mechanical, Civil, Electrical, or similar) or a related field.</li><li>Proven experience in business development, sales, or a similar role within the facilities services industry.</li><li>Strong technical understanding of building maintenance, commercial cleaning services, and fitout &amp; refurbishment processes.</li><li>Excellent communication, negotiation, and interpersonal skills.</li><li>Ability to work independently and as part of a team.</li><li>Strong analytical and problem-solving skills.</li><li>A proactive and results-oriented approach to sales and business development.</li></ul>Job Types: Full-time, PermanentEducation:<ul><li>Bachelor's (Required)</li></ul>License/Certification:<ul><li>UAE Driving License (Required)</li></ul>Work Location: On the road

Business Development Executive - Facilities Services

Elite Force

Job Description: On behalf of our client, currently seeking an Events, Office & Facilities Manager to join them in their offices in Dubai. Requirements:-<ul><li>Maintain an inventory across UAE offices on all office assets and other belongings</li><li>Develop and implement administrative processes, including record management, knowledge products, and other resources are properly maintained.</li><li>Manage a team to ensure office supplies including stationary, brochures, flyers, and gift items are maintained</li><li>Manage relationships with vendors, service providers, and landlords, ensuring all SLAs are up to date</li><li>Present proposals and prepare agreements for new vendors and suppliers</li></ul>

Office and Facilities Manager Elite Force Consultancy

Commercial Bank of Dubai

Job Accountabilities <ul> <li> Assist in the planning, organizing, and execution of FMA activities to support operational effectiveness.</li> <li> Manage annual reviews, contract renewals and relationships with vendors</li> <li> Conduct regular inspections to ensure cleanliness, hygiene, and safety standards are maintained at all bank premises.</li> <li> Support the implementation and monitoring of strategies for continuous improvement in equipment reliability and effectiveness.</li> <li> Report and track FMA-related issues, ensuring timely resolution and escalation as needed.</li> <li> Manage ordering and inventory control of office supplies and durable goods in a cost-effective manner.</li> <li> Ensure contracted maintenance and housekeeping service level agreements are adhered to and maintained.</li> <li> Support contract management for FMA services and the implementation of maintenance procedures.</li> <li> Inspect buildings, equipment, and systems to identify any issues </li> <li> Ensure to comply with Audit requirements, internal and external report obligations etc. in line with Policy guidelines</li> <li> Review FM of each CBD location</li> <li> Visit branches to inspect the buildings, equipment, and systems to identify faults or risks</li> <li> Liaise with AMC vendors for scheduled preventive maintenance</li> <li> The FMA Support Officer is responsible for supporting end-to-end facilities management and administration processes, contributing to the department s transition towards centralized, customer-focused operations.</li> <li> The role requires adaptability to ongoing changes in department structure and processes, with a focus on enhancing internal customer satisfaction and achieving business goals.</li> </ul>

Facilities Management and Administration Officer

<div>
 
 
 Company Overview:
 
 
 
 GMG is a global well-being company that retails, distributes, and manufactures a portfolio of leading international and home-grown brands across the sport, everyday goods, health and beauty, properties, and logistics sectors. Under the ownership and management of the Baker family for over 45 years, GMG has established itself as a valued partner of choice for some of the world&rsquo;s most successful and respected brands in the well-being sector. Operating across the Middle East, North Africa, and Asia, GMG has introduced more than 120 brands across 12 countries. These include well-known names such as Sun &amp; Sand Sports, Dropkick, Supercare Pharmacy, Farm Fresh, Klassic, Nike, Columbia, Converse, Timberland, Vans, Mama Sita&rsquo;s, and McCain.
 
 
 
 
 
 
 Role Summary:
 
 
 
 To manage the day-to-day operation and maintenances of various retail stores and ensure that all equipment maintenances are carried out in time and maintenance employees &amp; SP are deployed effectively for delivering the services in time. Manage all specialist sub-contractors for the service delivery. Effectively manage the team of maintenance workers to enable them to deal with customers effectively maintaining a high level of customer service and satisfaction.
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 98% Compliance of Planned Preventive Maintenances (PPM).
 </li>
 <li>
 95% Compliance of work order execution and closing in time for reactive maintenances (RM).
 </li>
 <li>
 Inspections of retail store outlets regular intervals and resolving the issues if any
 </li>
 <li>
 Ensure Quality, Health, Safety and Environment aspect of the stores are taken care to high level of customer satisfaction.
 </li>
 <li>
 Customer satisfaction to be not less than 95%.
 </li>
 </ul>
 
 
 Operational
 
 
 <ul>
 <li>
 Organise the manpower required for each job, ensuring that the right number employees are at each site at the designated time.
 </li>
 <li>
 Meet with Business unit&rsquo;s representative and stakeholders regarding any request/complaints, resolve issues where appropriate or refer to the line manager.
 </li>
 <li>
 Coordinates with GMG Project team for inspection prior to ceiling closing of stores and report snag.
 </li>
 <li>
 Assisting in establishing AMC on time as required by business units
 </li>
 <li>
 Manage cleaning and other hard and soft services service providers, assess SLA&rsquo;s &amp; KPI&rsquo;s time to time as per contract specifications.
 </li>
 <li>
 6. Identify any gaps in the skills of the labour force and arrange for appropriate training to take place.
 </li>
 <li>
 Continuously work towards and monitor high levels of customer satisfaction at all times in order to provide quality and sustainable services.
 </li>
 <li>
 Ensure the observance of all guidelines, instructions and conditions applicable to the Operations &amp; Facilities department and as laid down by U.A.E. law, the company and its owners.
 </li>
 <li>
 Organise and attend regular staff meetings, using them as a basis for the development of consistent standards in quality working and behaviour. Conduct tool box talk on weekly basis.
 </li>
 <li>
 Manage and maintain specialist subcontracts such as Maintenance, Housekeeping, Specialist&rsquo;s equipment&rsquo;s- FA/FF, Pest Control, Lift, Shutters, CCU etc.,
 </li>
 <li>
 Ensure that all work orders are closed in time and customer satisfaction are obtained on the work order. Any customer dis-satisfaction will be analysed and action plan will be done for improvements.
 </li>
 <li>
 Ensure quality materials are arranged in time or prior to work execution with proper reference work orders.
 </li>
 <li>
 Identify opportunities for improvements, and how they could be implemented.
 </li>
 <li>
 Carry out quality control checks on all maintenance carried out by the team and the SP team.
 </li>
 <li>
 Manage all specialist sub-contractors and ensure that the maintenances are carried out in time with quality.
 </li>
 <li>
 Carry out quarterly inspection of stores and take appropriate action on abnormalities. Prepare and submit summary report about store condition and recommendations.
 </li>
 <li>
 Prepare PPM schedule, monitor the execution of PPM activities and report to the management on monthly basis.
 </li>
 <li>
 Ensure all safety and technical compliance for the stores are attended and rectified.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 
 Minimum of 5 years of experience as below:
 
 <ul>
 <li>
 Experience in Electrical, HVAC, Civil (Carpentry, masonry and painting).
 </li>
 <li>
 Experience in trouble shooting, problem solving of industrial systems.
 </li>
 <li>
 Experience in Managing Service Providers. &bull; Experience in similar industry is preferable
 </li>
 </ul>
 
 Bachelors / Diploma in engineering (Electrical).
 
 
 
 
 
 
 What we offer?
 
 
 <ul>
 <li>
 An opportunity to become part of diverse teams with international exposure
 </li>
 <li>
 Comprehensive family medical insurance
 </li>
 <li>
 Family residency sponsorship and flight allowances
 </li>
 <li>
 Up to 30% discount in our premium retail sports brand stores
 </li>
 <li>
 Up to 20% discount in our pharmacy chain
 </li>
 </ul>
 
 
</div>

Facilities Executive

We are seeking a highly experienced Senior Support Services Executive based in Dubai to work directly with the Principal and Executive Leadership.This position functions as a trusted right hand to leadership, supporting executive, organizational, compliance, and family office&ndash;related matters across the business.Key Responsibilities<ul><li>Provide end-to-end executive and principal support across corporate and personal matters with the highest level of confidentiality</li><li>Act as a central coordination point between leadership, internal teams, consultants, partners, and external stakeholders</li><li>Oversee the full employee lifecycle (recruitment coordination, onboarding, contracts, visas, insurance, offboarding, and end-of-service processes)</li><li>Maintain and implement internal HR and administrative policies in line with regulatory and organizational requirements</li><li>&middot; Manage corporate compliance, licenses, insurance, and government-related documentation and renewals</li><li>&middot; Liaise directly with government authorities and service providers to ensure uninterrupted operations</li><li>&middot; Lead complex administrative initiatives including office relocations, renovations, and major operational transitions</li><li>Oversee procurement, vendor coordination, facilities, and asset management</li><li>Coordinate executive-level proposals, bids, supplier registrations, and pre-qualification documentation</li><li>Manage logistics for external events, conferences, travel, and executive engagements</li></ul>Candidate Profile<ul><li>With at least 5-7 years&rsquo; experience in executive support, operations, HR coordination, and governance</li><li>Proven track record supporting principals, owners, or senior executives in complex environments</li><li>Strong knowledge of regulatory compliance, government liaison (PRO services), and corporate administration</li><li>High level of discretion, sound judgment, and stakeholder management capability</li><li>Comfortable operating independently with broad responsibility and minimal oversight</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>How much is your salary expectation?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>HR and Admin: 5 years (Preferred)</li></ul>

Senior Support Services Executive

Alrais Holding

SALARY: AED 7,000PREFERRABLY TAGALOG SPEAKERSJob Purpose: The job purpose is to provide a comprehensive administrative and organizational support to BOD, managing their day-to-day activities and responsibilities, and ensuring the smooth and efficient operations of the executive office. This role serves as a trusted liaison between the Executives and internal and external stakeholders, managing communications, information flow, schedules, and projects with professionalism and maintaining a highest level of discretion and confidentiality.Calendar Management:- Manage and maintain the executive's calendar, including scheduling appointments, meetings, and conferences.- Coordinate travel arrangements, accommodation, and transportation for business trips and personal travel.- Coordinate and prioritize conflicting commitments, ensuring the executive's time is optimized.Communication Management:- Serve as the primary point of contact for the Executive.- Answer and screen phone calls, emails, and other forms of communication, filtering them appropriately and managing the flow of information to the Executive.- Draft and respond to emails and correspondence on behalf of the Executive, maintaining a professional and consistent tone.- Handle inquiries and requests from internal and external stakeholders, providing timely and accurate responses.Administrative Support:- Provide comprehensive administrative support, including organizing files, maintaining records, and managing documentation.- Prepare agendas, minutes, and materials for meetings, ensuring timely distribution and follow-up on action items.- Prepare expense reports, invoices, and other financial paperwork.- Assist with personal tasks and errands, as needed.- Perform such duties as may be assigned from time to time by the Management.Office Management:- Manage the Executive's office space, including maintaining supplies, equipment, and facilities.- Liaise with building management, vendors, and service providers for office maintenance and repairs.- Ensure the office environment is clean, organized, and conducive to productivity.Calendar Management Accuracy:- Effectively managing the executive's calendar by tracking the accuracy of scheduling, minimizing conflicts, and ensuring that meetings and appointments are properly prioritized.Communication Management:- Response time to emails and phone calls, accuracy of information provided, professionalism in communication, percentage of messages delivered to the right recipient.- Clear and professional verbal and written communication with internal and external stakeholders.- Ability to relay messages accurately and promptly between the executive and others.Organizational Skills:- Efficiently maintenance of organized filing systems and document management.- Efficiency in arranging and coordinating meetings, events, and logistics.- Proactiveness in identification of areas where support is needed and taking initiative to provide assistance without being asked.Office Management:- Efficiency of office operations, and maintenance of a professional work environment.Attention to Detail:- Accuracy in preparing reports, presentations, and correspondence.- Thoroughness in proofreading and editing documents.- Consistency in maintaining accurate records and documentation.Job Type: Full-timePay: AED7,000.00 per month

Executive Assistant (Tagalog Speaker)

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