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fleet operations manager

The Pink Tribe Recruitment Co.

The Fleet Coordinator is responsible for overseeing the organization&rsquo;s vehicle fleet operations to ensure efficiency, compliance, safety, and cost-effectiveness. This role manages vehicle maintenance, driver coordination, regulatory compliance, fuel usage, and reporting while supporting operational needs.Key ResponsibilitiesFleet Operations Management<ul><li>Coordinate daily fleet activities, including vehicle scheduling and dispatching</li><li>Monitor vehicle availability and utilization</li><li>Ensure vehicles are properly allocated to meet operational requirements</li></ul>Maintenance &amp; Repairs<ul><li>Schedule preventive maintenance and inspections</li><li>Coordinate repairs and service appointments</li><li>Maintain accurate maintenance records</li><li>Monitor vehicle downtime and implement improvement measures</li></ul>Compliance &amp; Safety<ul><li>Ensure fleet compliance with local, state, and federal regulations</li><li>Monitor driver licenses, certifications, and insurance requirements</li><li>Support driver safety programs and accident investigations</li><li>Maintain registration, permits, and inspection documentation</li></ul>Cost &amp; Fuel Management<ul><li>Track fuel consumption and expenses</li><li>Monitor fleet-related costs (maintenance, insurance, leasing, etc.)</li><li>Identify cost-saving opportunities</li><li>Prepare budget reports and expense summaries</li></ul>Vendor &amp; Supplier Coordination<ul><li>Liaise with service providers, leasing companies, and fuel vendors</li><li>Negotiate service agreements when applicable</li><li>Evaluate vendor performance</li></ul>Reporting &amp; Documentation<ul><li>Maintain accurate fleet management records</li><li>Generate reports on vehicle usage, maintenance, and costs</li><li>Track KPIs such as fuel efficiency, downtime, and accident rates</li></ul>QualificationsExperience<ul><li>2+ years of experience in fleet management, logistics, transportation, or related field</li><li>Experience with fleet management software preferred</li></ul>Skills<ul><li>Must be fluent in Hindi/Urdu.</li><li>Strong organizational and multitasking skills</li><li>Knowledge of vehicle maintenance principles</li><li>Understanding of transportation regulations and compliance</li><li>Proficiency in Microsoft Office and fleet management systems</li><li>Excellent communication and problem-solving skills</li><li>Must have driving license, better 2 wheeler also</li></ul>Work Environment<ul><li>Office-based with regular visits to vehicle yard or service locations</li><li>May require occasional after-hours availability for emergencies</li></ul>Job Type: Full-timePay: AED2,400.00 - AED2,500.00 per monthLicense/Certification:<ul><li>license (Preferred)</li></ul>

Fleet Coordinator

Budget Rent a Car, UAE

<div>
 
 
 Job Purpose:
 
 
 
 
 
 
 The Assistant Manager &ndash; Fleet Administration is responsible for managing and overseeing the administrative backbone of fleet operations with a strong focus on insurance management, fuel control, fines management, accident estimation, PDI &amp; registration of new units, supplier coordination, and GPS tracking operations. This role ensures full compliance, cost control, accurate documentation, and operational continuity across the entire fleet.
 
 
 
 
 
 
 Roles and Responsibilities:
 
 
 
 
 
 
 
 PRO &amp; Government Transactions
 
 
 <ul>
 <li>
 Coordinate with government entities (RTA, Police, Traffic Departments, Insurance Authorities).
 </li>
 <li>
 Handle vehicle registration, renewal, permit processing, and all regulatory documentation.
 </li>
 <li>
 Resolve traffic violations, black points, and legal/administrative requirements.
 </li>
 <li>
 Preparing the Letters for Hayaza.
 </li>
 <li>
 Contracting the customers to clear the block fines.
 </li>
 <li>
 Releasing the impounded vehicles.
 </li>
 <li>
 Following up with all the government entities.
 </li>
 <li>
 Writing all the NOC and the Arabic Letters upon request.
 </li>
 </ul>
 
 
 Insurance Management
 
 
 <ul>
 <li>
 Manage and renew fleet insurance policies (comprehensive/third-party).
 </li>
 <li>
 Handle insurance claims for accidents, damages, and total-loss cases.
 </li>
 <li>
 Coordinate assessments with insurance surveyors and ensure fast claim settlement.
 </li>
 <li>
 Maintain insurance logs, policy validity trackers, and claim cost reports.
 </li>
 </ul>
 
 
 Fuel Control &amp; Consumption Monitoring
 
 
 <ul>
 <li>
 Monitor and control fuel station / Cards, fuel authorizations, and consumption patterns.
 </li>
 <li>
 Identify misuse, abnormal usage, or operational inefficiencies.
 </li>
 <li>
 Preparing the reconciliation and reordering the fuel.
 </li>
 <li>
 Generate monthly cost-per-km and fuel consumption reports.
 </li>
 <li>
 Coordinate with fuel providers for card issuance, blocking, replacement, and reconciliation.
 </li>
 </ul>
 
 
 Fines &amp; Block Fine Management
 
 
 <ul>
 <li>
 Monitor and manage all fleet fines across traffic systems (RTA, SALIK, police, municipalities).
 </li>
 <li>
 Track outstanding fines and handle clearance and payment approvals.
 </li>
 <li>
 Investigate repeated violations and escalate high-risk driver behavior.
 </li>
 <li>
 Maintain fine logs and compliance reporting.
 </li>
 </ul>
 
 
 Accident &amp; Damage Estimation
 
 
 <ul>
 <li>
 Conduct or coordinate physical inspections for accident/damage cases.
 </li>
 <li>
 Prepare repair estimates and assess cost against insurance/driver liability.
 </li>
 <li>
 Verify workshop quotations and ensure accurate job card documentation.
 </li>
 <li>
 Follow up until repair completion and vehicle return to service.
 </li>
 <li>
 Prepare the damage estimation to be charged to the customers.
 </li>
 </ul>
 
 
 New Vehicle PDI, Preparation &amp; Registration
 
 
 <ul>
 <li>
 Oversee pre-delivery inspection (PDI) with dealers to ensure vehicle readiness.
 </li>
 <li>
 Verify accessories installation, branding, fleet specifications, and operational requirements.
 </li>
 <li>
 Manage registration/plate issuance and ensure new vehicles enter the fleet system correctly.
 </li>
 <li>
 Coordinate with workshop for internal preparation and asset tagging.
 </li>
 </ul>
 
 
 Dealer &amp; Supplier Coordination
 
 
 <ul>
 <li>
 Maintain daily communication with vehicle dealers, spare parts suppliers, tyre vendors, GPS providers, and workshop contractors.
 </li>
 <li>
 Ensure timely delivery of parts, vehicles, and services according to SLAs.
 </li>
 <li>
 Evaluate supplier performance and support procurement in negotiation processes.
 </li>
 <li>
 Maintain contract documents, LPO follow-ups, and service quality control.
 </li>
 </ul>
 
 
 GPS Tracking &amp; Telematics Management
 
 
 <ul>
 <li>
 Oversee installation, activation, and maintenance of GPS/IVMS units.
 </li>
 <li>
 Monitor live tracking, route deviations, idling, harsh driving events, and asset utilization.
 </li>
 <li>
 Work with the GPS vendor to resolve system issues and ensure full fleet visibility.
 </li>
 <li>
 Generate telematics reports for management, safety team, and operations.
 </li>
 </ul>
 
 
 Reporting &amp; Administration
 
 
 <ul>
 <li>
 Maintain updated fleet records: registration, insurance, fuel, telematics, fines, and cost summaries.
 </li>
 <li>
 Prepare weekly/monthly reports including accident logs, PDI status, new vehicle onboarding, and fuel KPI sheets.
 </li>
 <li>
 Support audits, compliance checks, and data verification processes.
 </li>
 </ul>
 
 
 Vehicles Renewal Across the Fleet (Registration Management)
 
 
 <ul>
 <li>
 Manage and track the renewal schedule of all fleet vehicles, ensuring zero expiry or downtime due to registration delays.
 </li>
 <li>
 Monitor upcoming expiry dates for registration cards, plates, permits, and commercial vehicle licenses.
 </li>
 <li>
 Coordinate with RTA, Traffic Departments, and Tasjeel/ other test centers for timely inspection and renewal.
 </li>
 <li>
 Organize vehicle movement to testing centers and ensure all documents (insurance, ID, fleet records) are ready.
 </li>
 <li>
 Ensure all renewal fees, inspection charges, and document uploads are processed on time.
 </li>
 <li>
 Maintain a fully updated renewal tracker with status (due, in-process, completed).
 </li>
 <li>
 Communicate with drivers, operations, and workshop teams to ensure vehicles are available for renewal inspections.
 </li>
 <li>
 Resolve any renewal rejections, technical issues, or compliance violations flagged during testing.
 </li>
 <li>
 Upload new registration cards into the fleet system and archive documentation for audit readiness.
 </li>
 <li>
 Prepare monthly reports on renewal performance, overdue units, and operational risks caused by renewal delays.
 </li>
 </ul>
 
 
 
 
 
 Education Qualification and Experience:
 
 
 
 
 
 <ul>
 <li>
 Diploma or bachelor&rsquo;s in business, Automotive, Logistics, or similar.
 </li>
 <li>
 Proficiency in MS Excel, fleet management software, and telematics platforms.
 </li>
 <li>
 Strong knowledge of RTA regulations, insurance processes, and fleet systems.
 </li>
 <li>
 5&ndash;10 years of experience in fleet administration experience in car rental industry.
 </li>
 <li>
 Local (UAE or GCC) experience is must; international exposure is a plus, especially in similar operational roles
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Please note that only shortlisted candidates will be contacted. Thank you for your interest in joining .
 
 
</div>

Assistant Manager – Fleet Administration

Wolfi's

<div>
 Company Vision
 
 
 To be the market leading cycling retailer, educator &amp;experience provider in the GCC.
 
 
 Company Mission
 
 
 To grow the participation in Cycling and Triathlon to improve well-being and happiness.
 
 
 Company Values
 
 
 Excellence | Passion | Integrity | Innovation |Commitment
 
 
 
 Role Purpose
 
 
 
 The
 
 Fleet Supervisor
 
 is responsible for overseeing and managing the
 
 end-to-end vehicle fleet across Wolfi's Group
 
 , ensuring safe, efficient, compliant, and cost-effective transport operations.
 
 
 The Fleet Supervisor ensures fleet readiness, driver coordination, regulatory compliance, and consistent brand representation, playing a critical role in keeping Wolfi's Group operations moving smoothly.
 
 
 
 Key Responsibilities
 
 
 
 
 Fleet Operations &amp; Coordination
 
 
 
 <ul>
 <li>
 Oversee the daily scheduling, deployment, and utilisation of the Wolfi's Group vehicle fleet.
 </li>
 <li>
 Coordinate transport requirements across Retail, Wholesale, Events, Education, and Shared Services.
 </li>
 <li>
 Support employee transport requirements where applicable.
 </li>
 <li>
 Support with all new and existing vehicles in the fleet.
 
 
 </li>
 </ul>
 
 Driver Supervision, Safety &amp; Processes
 
 
 
 <ul>
 <li>
 Supervise all company vehicle custodians and ensure adherence to safe driving practices and company standards.
 </li>
 <li>
 Ensure all drivers comply with UAE traffic laws, company policies, and health &amp; safety procedures.
 </li>
 <li>
 Promote a strong safety-first culture across all fleet operations.
 </li>
 <li>
 Co-ordinate with the People &amp; Culture team to always ensure documentation is up to date for all vehicle custodians and asset allocation.
 </li>
 <li>
 Ensure policies are adhered to and bring ideas to implement new policies and processes to ensure safety at all times.
 
 
 </li>
 </ul>
 
 Vehicle Maintenance &amp; Compliance
 
 
 
 <ul>
 <li>
 Ensure all vehicles are roadworthy, insured, registered, and compliant with regulatory requirements.
 </li>
 <li>
 Coordinate routine servicing, inspections, repairs, and breakdown support with approved vendors.
 </li>
 <li>
 Monitor vehicle condition, cleanliness, and brand presentation at all times.
 
 
 </li>
 </ul>
 
 Reporting &amp; Cost Control
 
 
 
 <ul>
 <li>
 Maintain accurate fleet records including:
 </li>
 <li>
 Servicing and inspection logs
 </li>
 <li>
 Mileage and fuel usage
 </li>
 <li>
 Incident and accident reports
 </li>
 <li>
 Monitor fleet costs and identify opportunities for efficiency and optimisation.
 </li>
 <li>
 Flag risks, delays, or issues proactively and propose practical solutions.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Proven experience in fleet supervision.
 </li>
 <li>
 Strong understanding of vehicle maintenance, safety standards, and regulatory compliance.
 </li>
 <li>
 Experience supervising drivers and managing multi-site transport schedules.
 </li>
 <li>
 Highly organised with strong planning and prioritisation skills.
 </li>
 <li>
 Confident communicator with strong problem-solving ability.
 </li>
 <li>
 Hands-on, proactive approach with excellent attention to detail.
 </li>
 <li>
 Valid manual UAE driving license (additional vehicle categories an advantage).
 </li>
 <li>
 Flexibility to work weekends and when the business requires.
 
 
 </li>
 </ul>
 
 Ideal Candidate
 
 
 
 A dependable, detail-driven professional who thrives in a fast-paced, operational environment. You're safety-focused, highly organised, and comfortable coordinating multiple moving parts across a growing group business.
 
 
 You take pride in keeping things running smoothly behind the scenes, supporting teams across the Wolfi's Group, and representing the brand with professionalism, reliability, and care.
</div>

Fleet Supervisor

<div>Who we are:
GMG is a global well-being company retailing, distributing and manufacturing a portfolio of leading international and home-grown brands across sport, everyday goods, health and beauty, properties and logistics sectors. Under the ownership and management of the Baker family for over 45 years, GMG is a valued partner of choice for the world's most successful and respected brands in the well-being sector. Working across the Middle East, North Africa, and Asia, GMG has introduced more than 120 brands across 12 countries. These include notable home-grown brands such as Sun &amp; Sand Sports, Dropkick, Supercare Pharmacy, Farm Fresh, Klassic, and international brands like Nike, Columbia, Converse, Timberland, Vans, Mama Sita's, and McCain. 
What you'll be doing:
The role requires expertise in Fleet management systems and software, Vehicle maintenance and repair procedures, Regulatory compliance (RTA, traffic laws), Fleet operations and logistics management, Vehicle tracking and monitoring systems, Fuel management and optimization, Toll management and account administration, Vehicle inspection and safety procedures, Fleet budgeting and cost control, Knowledge of vehicle specifications and configurations, Workshop management and coordination, Technical knowledge of vehicles and systems, Distribution permits and related documentation.
Accountabilities &amp; Responsibilities
Managing a fleet of 200+ company commercial vehicles across all Emirates
Vehicle Scheduling &amp; Allocation<ul><li>
Plan, coordinate, and optimize deployment of 200+ vehicles</li><li>
Meet operational, logistical, and distribution requirements across all Emirates</li></ul>
Vehicle Maintenance &amp; Repairs<ul><li>
Oversee preventive maintenance schedules</li><li>
Manage breakdown repairs efficiently</li><li>
Ensure regular inspections for safety, reliability, and compliance</li></ul>
Regulatory Compliance<ul><li>
Ensure adherence to UAE transport regulations</li><li>
Manage vehicle licensing, insurance, and registration</li><li>
Comply with road safety and distribution standards</li></ul>
Distribution Permits Management<ul><li>
Manage permits for food, non-food, and medicine distribution</li></ul>
What we need:<ul><li>
2+ years of experience in fleet services and/or fleet operations</li><li>
Valid UAE driving license</li><li>
Strong working knowledge of UAE traffic and transportation regulations</li><li>
Proficient in MS Excel for reporting and operational tracking</li></ul></div>

Team Leader - Fleet

Al Khayyat Investments (AKI)

<div>
 
 
 Job Purpose:
 
 
 
 To manage and optimize the day-to-day operations of the company fleet, ensuring vehicle availability, compliance, and cost efficiency. The role is responsible for overseeing fleet administration, preventive maintenance, repairs, and accident management to achieve minimum downtime and targeted uptime levels. Ensure compliance with safety, regulatory, and quality standards while monitoring driver performance and resource utilization. Control fleet operating costs through effective vendor coordination, expense tracking, and performance analysis.
 
 
 
 
 
 
 Key accountabilities:
 
 
 
 Fleet Administration &amp; Compliance:
 
 <ul>
 <li>
 Oversee vehicle registration, insurance, passing, and renewal of registration cards for new and existing vehicles.
 </li>
 <li>
 Ensure statutory compliance by maintaining RTA Traffic File, employee EIDs, and vehicles free of fines.
 </li>
 <li>
 Monitor and manage driver licenses, road permits, delivery permits, and vehicle branding permits, ensuring timely renewals.
 </li>
 <li>
 Manage balances and transactions for E-Wallet systems (Salik / Darb).
 </li>
 </ul>
 
 
 
 
 Vehicle Operations &amp; Preventive Maintenance:
 
 <ul>
 <li>
 Track and analyze daily vehicle usage to plan servicing and preventive maintenance schedules.
 </li>
 <li>
 Conduct regular preventive inspections to ensure optimal vehicle serviceability and minimize breakdowns.
 </li>
 <li>
 Coordinate with vehicle custodians to ensure scheduled maintenance is completed on time.
 </li>
 <li>
 Receive vehicles physically from drivers and validate job cards before repair or maintenance activities.
 </li>
 <li>
 Ensure up time of 98% of the vehicles at any given point of time.
 </li>
 </ul>
 
 
 
 
 Workshop &amp; Repair Management:
 
 <ul>
 <li>
 Personally inspect vehicles requiring part replacements and authorize parts replaced by the garage.
 </li>
 <li>
 Liaise with garage to obtain timely repair quotations, approvals, and invoice submissions.
 </li>
 <li>
 Inspect vehicles under repair to validate repair requirements and ensure spare parts quality and workmanship.
 </li>
 <li>
 Ensure vehicles are released from the garage after completing all required checks.
 </li>
 <li>
 Monitor garage backlog and implement actions to clear pendency regularly.
 </li>
 <li>
 Monitor TAT for all the repairs and submit monthly report on TAT achievement and reason for non achievement.
 </li>
 </ul>
 
 
 
 
 Accident &amp; Insurance Management:
 
 <ul>
 <li>
 Liaise with admin team and Register accident claims and coordinate with insurance providers for survey and repair approvals.
 </li>
 <li>
 Liaise with garage to ensure timely, cost-effective, and quality accident repairs.
 </li>
 </ul>
 
 
 
 
 Fleet Cost &amp; Expense Control:
 
 <ul>
 <li>
 Track and control fleet-related expenses and generate analytical reports for financial visibility.
 </li>
 <li>
 Raise and manage purchase orders for fleet requirements through ERP systems.
 </li>
 <li>
 Coordinate proactively with Garage for spare parts planning and availability.
 </li>
 <li>
 Track cost per KM and achieve the industry standard.
 </li>
 </ul>
 
 
 
 
 GPS &amp; Technology Monitoring:
 
 <ul>
 <li>
 Monitor GPS systems to ensure compliance with operational efficiency and safety standards.
 </li>
 <li>
 Maintain accurate fleet data and dashboards through Excel and other reporting tools.
 </li>
 </ul>
 
 
 
 
 Driver &amp; Resource Management:
 
 <ul>
 <li>
 Assess driving capabilities of new drivers shortlisted by HR.
 </li>
 <li>
 Prepare and manage driver attendance, overtime, and leave planning to ensure operational continuity.
 </li>
 <li>
 Handle vehicle handover and takeover processes and resolve related disputes.
 </li>
 </ul>
 
 
 
 
 Health, Safety &amp; Quality Standards:
 
 <ul>
 <li>
 Ensure all drivers comply with quality, health, and safety standards.
 </li>
 <li>
 Ensure all drivers are equipped with appropriate personal protective equipment (PPE).
 </li>
 <li>
 Enforce adherence to standard operating procedures (SOPs) during the delivery.
 </li>
 </ul>
 
 
 
 
 Reporting. MIS &amp; Continuous Improvement:
 
 <ul>
 <li>
 Manage, develop, and motivate drivers to achieve productivity
 </li>
 <li>
 Analyze technical and administrative processes to identify improvement opportunities and implement best practices.
 </li>
 <li>
 Plan and develop systems to enhance garage efficiency, output quality, and turnaround time.
 </li>
 <li>
 Facilitate training, coaching, and continuous development of team members.
 </li>
 <li>
 Provide ongoing technical guidance and support to the team.
 </li>
 <li>
 Prepare and present monthly technical, administrative, and MIS reports to senior management.
 </li>
 <li>
 Implement procedures to record, monitor, and address operational setbacks with corrective actions.
 </li>
 <li>
 Report employee performance and workshop productivity to higher management.
 </li>
 </ul>
 
 
 
 
 
 Experience, skills and qualification:
 
 
 <ul>
 <li>
 Diploma or Bachelor&rsquo;s degree in Mechanical Engineering, Automotive Engineering, or a related field.
 </li>
 <li>
 Minimum 4&ndash;6 years of hands-on experience managing fleets in distribution, logistics, or FMCG environments.
 </li>
 <li>
 Strong knowledge of UAE RTA regulations, vehicle registration, insurance, permits, and statutory compliance.
 </li>
 <li>
 Proven experience in preventive maintenance planning, workshop coordination, and repair turnaround management.
 </li>
 <li>
 Solid understanding of fleet cost control
 </li>
 <li>
 Ability to manage drivers, enforce safety standards, and coordinate effectively with garages, vendors, and internal stakeholders.
 </li>
 </ul>
</div>

Fleet Supervisor (Logistics)

Xoom Delivery Services

Now Hiring: Fleet Coordinator &ndash; Careem ProjectXoom Delivery Services LLC is seeking a qualified and experienced Fleet Coordinator to manage operations for our Careem Project.Position Overview: The Fleet Coordinator will be responsible for overseeing rider performance, daily operational activities, and coordination between field teams and management to ensure service excellence for the Careem account.Key Responsibilities:<ul><li>Manage and monitor rider and driver operations</li><li>Ensure compliance with Careem and company SOPs</li><li>Coordinate daily movement, attendance, and performance</li><li>Act as a link between riders, HR, and Operations</li><li>Support recruitment, onboarding, and training as required</li></ul>Requirements:<ul><li>Minimum 2+ years of experience in fleet, logistics, or last-mile delivery operations</li><li>Prior experience with Careem or similar platforms is an advantage</li><li>Strong communication, coordination, and reporting skills</li><li>Professional attitude with a results-driven mindset</li></ul>Please Note: If you don't have relevant experience than please skip. We are hiring only people working in Delivery Industry.We Offer:<ul><li>Competitive salary package</li><li>Professional growth and development opportunities</li><li>Exposure to leading delivery platforms such as Careem</li><li>Supportive and structured work environment</li></ul>Location: Dubai Apply with CV: Kailash@xoom.aeJob Type: Full-time

Now Hiring: Fleet Coordinator &ndash; Careem ProjectXoom Delivery Services LLC is seeking a qualified and experienced Fleet Coordinator to manage operations for our Careem Project.Position Overview: The Fleet Coordinator will be responsible for overseeing rider performance, daily operational activities, and coordination between field teams and management to ensure service excellence for the Careem account.Key Responsibilities:<ul><li>Manage and monitor rider and driver operations</li><li>Ensure compliance with Careem and company SOPs</li><li>Coordinate daily movement, attendance, and performance</li><li>Act as a link between riders, HR, and Operations</li><li>Support recruitment, onboarding, and training as required</li></ul>Requirements:<ul><li>Minimum 2+ years of experience in fleet handling or last-mile delivery operations</li><li>Prior experience with Careem or similar platforms is mandatory.</li><li>Strong communication, coordination, and reporting skills</li><li>Professional attitude with a results-driven mindset</li></ul>We Offer:<ul><li>Competitive salary package</li><li>Professional growth and development opportunities</li><li>Exposure to leading delivery platforms such as Careem</li><li>Supportive and structured work environment</li></ul>P.S. Please do not apply if you don't have relevant experience. We need someone who has already handled Projects Like Noon Food, Noon Mins, Talabat, etc. Location: Dubai Apply with CV: Kailash@xoom.aeJob Type: Full-time

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893 fleet operations manager jobs In Dubai

Fleet Coordinator

Assistant Manager – Fleet Administration

Fleet Supervisor

Team Leader - Fleet

Fleet Supervisor (Logistics)

Fleet Coordinator

Fleet Coordinator