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admin manager & executive assistant Jobs in Abu Dhabi

admin manager & executive assistant

contract administrator

fm administrator

Khidmah

<div>
 
 
 
 Job Purpose
 
 
 
 <ul>
 <li>
 To provide effective and efficient administrative, Secretarial and personal Assistance to the Services Division
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 </ul>
 
 
 
 
 
 
 Roles , Responsibilities, Duties
 
 
 
 <ol>
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 Provide general administration and personal assistance required by Services Department
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 Provide a full admin support to the team and department.
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 Archive documents or files on behalf of the Team.
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 Prepare the daily or weekly expenses report and ensure that accurate and timely expense reports are approved by Supervisors before lodging with Finance Department.
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 Prepare and coordinate data and approvals starting from RFQ, Quotations, and Purchase requisitions for the online purchasing.
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 Maintain a proper and user-friendly filing and document control system for recording and tracking of all documents
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 To develop and draft various reports (Weekly Reports, Monthly Reports) as required by the Facilities Manager and client.
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 To chase suppliers for materials delivery and ensure it reaches the sites.
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 To chase submitting of invoices through the supplier and DC and the supplier payment process through finance department.
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 To seek approvals from the client for any additional works required in the sites as per the Facilities Manager requests.
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 Provide general administration assistance for HR related issues for both Technical and Professional staff.
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 Provide the required documents for the monthly PMS and maintain regularly in FSI.
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 Arrange meetings, inductions, and associated tasks.
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 Attend meetings and keep records of proceedings on behalf of the team.
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 Assist the manager in making the reports or any clerical job particularly during the busy periods.
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 </ol>
 
 
 
 
 
 
 Occupational and workplace Health and Safety responsibilities:
 
 
 
 
 In addition to all job specific responsibilities, all employees are required to adhere to all Khidmah health, safety and environmental (HSE) policies, procedures, practices, and relevant legal and statutory health, safety and environmental requirements and obligations. All employees are personally responsible to familiarize themselves with these policies, procedures, practices, updates, etc. Khidmah HSE department regularly updates existing and introduce new policies, procedures and practices and each employee is personally responsible to ensure they stay updated and compliant with all such updates and new additions.
 
 
 
 
 
 
 
 Information Security responsibilities:
 
 
 
 <ul>
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 Comply with Khidmah Information Security Policies
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 Be aware of and fulfil their information security responsibilities
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 Ensure whoever handles sensitive company information have taken the Security Awareness Training
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 Know how to report a security incident (to IT ServiceDesk or InfoSec).
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 Not Disable his/her OS firewall and/or Antivirus
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 Restrict use to authorized purposes, Protect access accounts, privileges, and associated passwords.
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 Accept accountability of his/her individual user accounts, and maintain confidentiality
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 </ul>
 
 
 
 
 
 
 Qualification:
 
 
 
 <ul>
 <li>
 Diploma or Bachelor&rsquo;s degree in Business Administration or relevant specialization
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 FM Related certifications e.g. Facility Management Professional is preferable.
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 </ul>
 
 
 
 
 
 
 Experience and Skills:
 
 
 
 
 
 Competencies:
 
 
 <ol>
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 Adaptability/Flexibility
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 Communication
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 Computer Skills
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 Initiative
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 Interpersonal Skills
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 Problem Solving/Analysis
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 Quality
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 Results Focus
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 Teamwork
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 </ol>
 
 
 Other Skills
 
 :
 
 <ol>
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 SAP ERP or Oracle systems
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 Maximo, FSI and Adobe Acrobat Applications.
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 Advanced skill in MS Office Applications (Excel, Word, PowerPoint, Visio and Publisher).
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 Able to priorities work and meet deadlines within costs constraints.
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 Rapid and accurate analysis of issues. Pro-actively seek to resolve problems with good analytical skills and initiative.
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 Able to priorities work and meet deadlines within costs constraints.
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 Handles pressure well.
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 </ol>
 
 
 
 
 
 Experience:
 
 
 
 
 
 <ol>
 <li>
 3-5 years of experience working as an Administrative Officer
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 Preference will be given to candidates with relevant FM Industry.
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 Knowledge of Workplace Health and Safety (WH&amp;S) practices and policies.
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 Experience of safe working practices, risk assessments, method statements, permit-to-work systems, and water treatment management.
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 </ol>
 
 
</div>

FM Administrator

Solv Facility Managment LLC

Position Title: FM Manager(Civil Background _ Arab Speakers) Industry: Facilities Management Location: Abu Dhabi / UAE Experience Required: 4&ndash;6 Years in UAE Facilities Management Industry Preferred Experience: ASTECO Property Management experience preferredRequirements &amp; Qualifications<ul><li>Bachelor&rsquo;s Degree or Diploma in Civil Engineering or related field.</li><li>4&ndash;6 years of UAE experience in Facilities Management operations.</li><li>Prior experience with ASTECO or similar property management companies preferred.</li><li>Strong knowledge of civil maintenance and FM operations.</li><li>Any arab Nationals</li><li>Experience managing residential, commercial, or mixed-use properties.</li><li>Good understanding of SLA, KPI, and maintenance standards.</li><li>Knowledge of HSE regulations and UAE FM practices.</li><li>Strong leadership, communication, and problem-solving skills.</li><li>Experience using CAFM/FM software and Microsoft Office applications.</li><li>UAE Driving License preferred</li></ul>Skills Required<ul><li>Facilities Management Operations</li><li>Civil Maintenance &amp; Building Services</li><li>Vendor &amp; Contractor Management</li><li>Client Relationship Management</li><li>Preventive &amp; Corrective Maintenance</li><li>Team Leadership &amp; Coordination</li><li>Budgeting &amp; Cost Control</li><li>Reporting &amp; Documentation</li><li>Problem Solving &amp; Decision Making</li><li>Communication &amp; Interpersonal Skills</li></ul>Intersted candiates please share your CV to hr.admin@solv-mena.comPay: AED10,000.00 - AED15,000.00 per monthWork Location: In person

FM Manager

Reliance Facilities Management

JOB DESCRIPTION POSITION: Business Development Executive/ Sales Engineer&middot; Identify, and secure new business opportunities across commercial, residential, industrial, and government sectors in UAE&middot; Develop and execute strategic sales plans to achieve monthly and annual revenue targets set by company&middot; Prepare and submit high‑quality proposals, presentations, and FM service solutions tailored to client needs.&middot; Respond, Estimate, Submit RFPs, RFQs, and tenders in coordination with the technical &amp; procurement departments.&middot; Maintain an active pipeline of prospects and track progress through the ERP &amp; CRM and to be aligned with yearly goals&middot; Build and maintain strong relationships with key decision makers, consultants, developers, facility owners or related departments for securing and maintaining contracts.&middot; Conduct regular client meetings, site visits, and follow‑ups to ensure satisfaction and identify new AMC &amp; Ad hoc opportunities.&middot; Serve as the primary point of contact for new clients during onboarding and contract mobilization.&middot; Monitor market trends, competitor activities, and emerging opportunities in the UAE FM sector.&middot; Provide insights and recommendations to management to support strategic planning.&middot; Representing Reliance FM at industry events, exhibitions, and networking forums.&middot; Track, Submit and participate in all industry awards/events and keep a record of the submissions.&middot; Collaborate with operations, finance, procurement, and HR teams to ensure accurate costing and service delivery alignment.&middot; Prepare weekly and monthly sales reports, forecasts, and performance updates for senior management.&middot; Update and submit ERP Reports on Sales regularly for management review.&middot; Ensure all documentation, contracts, and CRM records are accurate and up to date.&middot; Work with marketing staff to ensure that deliverables, profiles, presentations etc. are updated and submitted.&middot; Understand the company&rsquo;s goal and purpose so that will continue to enhance the company&rsquo;s performance.Key Qualifications and Skills:Educational Qualifications:&middot; Bachelor&rsquo;s degree in engineering, business administration, or a related field.Professional Experience:&middot; 4-6 years of experience in business development, sales, or a related role with Facilities Management Companies in UAE (Mandatory)&middot; Proven track record of meeting or exceeding sales targets.&middot; To be based in UAE and willing to travel as required by the company for Business Development purposes.Skills &amp; Expectations:&middot; Strong understanding of the UAE market and cultural nuances.&middot; Exceptional communication and negotiation skills.&middot; Proficiency in English (Arabic is a strong advantage).&middot; Analytical thinking with the ability to interpret market data.&middot; Proficiency in CRM software and Microsoft Office Suite.&middot; The candidate should have experience of working on Monthly, Quarterly and annual targets.Pay: AED6,000.00 - AED7,000.00 per monthExperience:<ul><li>Business Development Executive: 3 years (Required)</li><li>Facilities Management : 3 years (Required)</li><li>FM Sales Engineer: 3 years (Required)</li></ul>License/Certification:<ul><li>UAE driving license (Required)</li></ul>Work Location: In person

Business Development Executive (FM)

Servco Facility Management

We are looking for a reliable and detail-oriented Purchase &amp; Store Executive to join our Facility Management team. The candidate will be responsible for handling purchasing activities, coordinating with suppliers, monitoring inventory, and ensuring the availability of materials and MEP/FM-related items required for daily operations.Key Responsibilities:<ul><li>Handle daily purchasing requests for FM operations and maintenance requirements.</li><li>Source materials, tools, spare parts, and consumables from approved suppliers.</li><li>Prepare and issue Purchase Orders (POs) and follow up on deliveries.</li><li>Coordinate with suppliers regarding quotations, pricing, and delivery schedules.</li><li>Maintain proper inventory levels for MEP, HVAC, electrical, plumbing, and cleaning materials.</li><li>Receive, inspect, and record incoming materials and update stock records accordingly.</li><li>Monitor stock movement and prepare inventory and consumption reports.</li><li>Ensure proper storage and organization of materials in the store.</li><li>Coordinate with technicians and site teams regarding material issuance and requirements.</li><li>Maintain accurate documentation for purchases, invoices, GRNs, and stock transactions.</li><li>Support cost control and avoid material shortages or overstocking.</li></ul>Requirements:<ul><li>Minimum 2&ndash;4 years of experience in Purchasing and Store operations within a Facility Management company.</li><li>Knowledge of MEP materials, maintenance consumables, and FM operations.</li><li>Familiarity with inventory management and procurement procedures.</li><li>Good communication and negotiation skills.</li><li>Proficient in Microsoft Excel and ERP systems.</li><li>Ability to work under pressure and manage multiple tasks.</li><li>UAE experience is preferred.</li></ul>Pay: AED4,000.00 - AED5,000.00 per monthWork Location: In person

Purchase & Store Executive

Solutions Hygiene

To drive business growth in Facilities Management (Hard &amp; Soft Services) by identifying new opportunities, preparing competitive technical proposals, and providing engineering expertise in MEP systems while ensuring compliance with UAE regulations.Key Responsibilities:Business Development<ul><li>Identify and pursue new FM (Hard Services) opportunities in Abu Dhabi market sectors (government, oil &amp; gas, residential, commercial).</li><li>Develop relationships with key clients such as ADNOC and Aldar Properties. Monitor and participate in tenders via Abu Dhabi Government Procurement Portal.</li><li>Generate leads, conduct client meetings, and present service offerings.</li><li>Technical &amp; Proposal Management</li><li>Prepare technical and commercial proposals for: HVAC systems (chillers, AHUs, FCUs) Electrical systems (LV/MV) Plumbing &amp; drainage systems, Fire &amp; life safety systems</li><li>Conduct site surveys and asset verification.</li><li>Develop Scope of Work (SOW), SLAs, KPIs, and maintenance strategies.</li><li>Coordinate with accounts for costing, BOQs, and pricing.</li></ul>Facilities Engineering (Hard &amp; Soft Services)<ul><li>Provide technical support on MEP systems maintenance and troubleshooting.</li><li>Implement preventive, corrective, and predictive maintenance strategies. Ensure compliance with Abu Dhabi authorities: ADDC Abu Dhabi Municipality Civil Defence Abu Dhabi Support mobilization and transition of new FM contracts.</li><li>Client &amp; Contract Management</li><li>Prepare and deliver technical presentations to clients.</li><li>Negotiate contracts, pricing, and service agreements.</li><li>Ensure smooth handover to operations teams.</li><li>Maintain strong client relationships to ensure retention and repeat business.</li><li>Health, Safety &amp; Compliance Ensure compliance with UAE HSE standards and company policies.</li><li>Prepare Risk Assessments and Method Statements (RAMS).</li><li>Ensure all activities comply with local authority regulations and safety standards.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s Degree in Mechanical or Electrical Engineering.</li><li>3&ndash;7 years of experience in Facilities Management (Hard Services) in UAE.</li><li>Experience in business development, tendering, or technical sales is preferred.</li><li>Skills &amp; Competencies</li><li>Strong knowledge of MEP systems and FM operations</li><li>Proposal writing and tendering expertise</li><li>Commercial awareness and negotiation skills</li><li>Client relationship management</li><li>Excellent communication and presentation skills</li><li>UAE Driving License</li><li>NEBOSH / IOSH (HSE)</li><li>LEED or Estidama certification</li><li>PMP (advantage) KPIs Revenue and sales targets achieved</li><li>Tender win rate</li><li>Client acquisition and retention</li><li>Successful mobilization of contracts</li><li>Compliance with SLAs and KPIs</li></ul>Benefits:<ul><li>Salary + commission / performance bonus</li><li>Company Visa</li><li>Medical Insurance</li></ul>Job Type: Full-timePay: AED10,000.00 - AED15,000.00 per monthWork Location: In person

Business Development/ Facilities Engineer- Hard & Soft Services

Wasael Property Management

<div>
 
 Job Purpose
 
 
 
 To ensure the timely, cost-effective, and uninterrupted procurement of goods and services required for facilities management operations, while maintaining compliance with company policies and ensuring optimal supplier performance.
 
 
 
 Job Responsibilities
 
 
 
 <ul>
 <li>
 Manage end-to-end procurement processes for FM materials, consumables, and service contracts in line with company procedures.
 </li>
 <li>
 Source, evaluate, and negotiate with suppliers to obtain the best pricing and terms without compromising on quality or delivery timelines.
 </li>
 <li>
 Prepare and issue purchase requisitions (PRs) and local purchase orders (LPOs) after obtaining necessary approvals.
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 Maintain accurate procurement records and update the ERP system (preferably Oracle) to ensure transparency and traceability.
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 Develop and maintain strong vendor relationships and conduct periodic supplier performance evaluations.
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 <li>
 Collaborate closely with operations, maintenance, and finance teams to align procurement activities with operational needs.
 </li>
 <li>
 Support cost-saving initiatives and contribute to continuous improvement in procurement efficiency.
 </li>
 <li>
 Handle urgent or emergency purchase requirements promptly, ensuring business continuity.
 
 
 </li>
 </ul>
 
 Job Requirements
 
 
 
 <ul>
 <li>
 Diploma or Bachelor&rsquo;s degree in Business Administration, Supply Chain, or related field.
 </li>
 <li>
 Minimum 3 years of procurement experience in Facilities Management, Real Estate, or a related service industry within the UAE.
 </li>
 <li>
 Strong understanding of UAE supplier markets and FM-related materials and services.
 </li>
 <li>
 Familiarity with ERP systems.
 
 
 </li>
 </ul>
 
 Job Skills
 
 
 
 <ul>
 <li>
 Excellent negotiation and communication skills.
 </li>
 <li>
 Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).
 </li>
 <li>
 Strong organizational and time management abilities.
 </li>
 <li>
 Bilingual (Arabic and English) preferred.
 </li>
 </ul>
</div>

Buyer

Al Bahiya Trading & Services

Job description:Job SummaryWe are seeking a dynamic and results-driven Tender &amp; Sales Executive with experience in the Facility Management (FM) sector. The ideal candidate will be responsible for identifying tender opportunities, preparing competitive bids, and driving business growth through strong client relationships and strategic sales efforts.Key Responsibilities :<ul><li>Identify and track relevant tender opportunities across government and private sectors</li><li>Prepare and submit high-quality technical and commercial proposals</li><li>Coordinate with internal departments (Operations, Finance, Procurement) to ensure accurate pricing and scope alignment</li><li>Analyze tender requirements and ensure full compliance with specifications</li><li>Manage deadlines and ensure timely submission of bids</li><li>Maintain a database of tenders, submissions, and outcomes</li><li>Generate new business leads and build a strong sales pipeline</li><li>Develop and maintain relationships with clients and key stakeholders</li><li>Conduct client meetings, presentations, and site visits</li><li>Negotiate contracts and successfully close deals</li><li>Achieve assigned sales targets and KPIs</li><li>Demonstrate strong understanding of FM services (hard &amp; soft services)</li><li>Structure service packages based on client needs</li><li>Collaborate closely with operations to ensure smooth service delivery post-award</li><li>Ensure high levels of client relationship management and satisfaction</li></ul>Requirements :<ul><li>Bachelor&rsquo;s degree in Business Administration or related field</li><li>Minimum 3&ndash;5 years of experience in tendering and sales within the Facility Management industry</li><li>Excellent proposal writing and negotiation skills</li><li>Strong communication skills in English (Arabic is an advantage)</li><li>Proven ability to meet sales targets and manage multiple bids simultaneously</li></ul>Job Type: Full-timeWork Location: In personPay: AED7,000.00 - AED8,000.00 per hourWork Location: In person

Tender & Sales Executive

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