receptionist

administrative assistant

office manager

admin assistant

front desk receptionist

front desk administrator

SNT DERMATOLOGY CLINIC

We&rsquo;re Hiring &ndash; Clinic Administrator (JVC, Dubai)Are you organized, responsible, and passionate about the beauty and aesthetics field? Our modern and welcoming aesthetic clinic is looking for a Clinic Administrator to join our growing team.What We&rsquo;re Looking For:<ul><li>Previous experience in administrative or front desk roles, ideally in a clinic or beauty environment</li><li>Fluency in English and Arabic (spoken and written)</li><li>Strong skills in CRM systems, Excel, and client data management</li><li>Excellent communication, organization, and attention to detail</li><li>A proactive attitude and professional appearance</li></ul>Main Responsibilities:<ul><li>Greet and assist clients with warmth and professionalism</li><li>Manage bookings, schedules, and client follow-ups through the CRM system</li><li>Support doctors and therapists with daily coordination</li><li>Maintain a clean, organized, and welcoming reception area</li><li>Handle administrative and reporting tasks as required</li></ul>Salary: 5,000 AED per monthWe offer a supportive, elegant work environment where you can grow your skills and be part of a friendly, passionate team.Interested? Apply today with your updated CV &mdash; we&rsquo;d love to meet you. Let&rsquo;s grow together in beauty and excellence.Job Type: Full-timePay: From AED5,000.00 per month

Clinic Administrator

Confidential Jobs

<div>
 
 We are presently seeking to hire a Front Office Administrator who will be responsible for managing the front desk area, greeting visitors, and handling telephone calls. In addition, this role provides administrative support to the organization by assisting with tasks such as scheduling appointments, managing correspondence, maintaining office records and managing corporate travel and hotel bookings.
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Coordinate office activities and operations to secure efficiency and compliance to company policies.
 </li>
 <li>
 Manage travel arrangements for the corporate staff and assist HR in onboarding formalities.
 </li>
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 Manage incoming and outgoing phone calls and correspondence (e-mail, letters, packages etc.
 </li>
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 Create and update records and databases with personnel, financial and other data.
 </li>
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 Greets and directs visitors to the company.
 </li>
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 Provides callers with information such as company address, directions to the company location, company fax numbers, company website and other related information.
 </li>
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 Coordinates the pick-up and delivery of express mail services.
 </li>
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 Keep stock of office supplies and place orders when necessary.
 </li>
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 Manage the housekeeping staff and their schedules.
 </li>
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 Submit timely reports and prepare presentations/proposals as assigned.
 </li>
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 Data entry, retrieval, and database maintenance.
 </li>
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 Creating and managing documents, spreadsheets, and presentations.
 </li>
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 Scheduling meetings, taking minutes, and arranging conferences and events.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Bachelor's degree holder.
 </li>
 <li>
 Excellent written and verbal communication in English and Arabic is an advantage.
 </li>
 <li>
 3 + years of experience as a Receptionist or Admin Assistant.
 </li>
 <li>
 Strong organizational and time management abilities.
 </li>
 <li>
 Discretion and the ability to handle confidential information with care.
 </li>
 </ul>
 
 
</div>

Front Office Administrator

The First Group

Job Description <div>
<div>
<div>
As Front Desk Manager, you will lead the front desk operations with a focus on delivering exceptional guest service, smooth daily operations, and high team engagement. You will be responsible for managing the guest arrival and departure process, ensuring service excellence, and cultivating a team culture of warmth, professionalism, and precision. Key Responsibilities <ul> <li> Oversee and manage daily front desk operations including check-ins, check-outs, room assignments, and guest inquiries. </li> <li> Lead, mentor, and supervise the front desk team, ensuring consistent delivery of personalized and luxury guest experiences. </li> <li> Monitor guest feedback, respond to service issues, and ensure swift and effective service recovery. </li> <li> Coordinate closely with Guest Relations, Concierge, Bell Services, Housekeeping, and Reservations to deliver a seamless stay. </li> <li> Ensure accurate handling of guest billing, room charges, and cashiering procedures. </li> <li> Assist with scheduling, payroll, team performance evaluations, and coaching. </li> <li> Maintain detailed shift handovers and ensure all guest preferences and special requests are actioned. </li> <li> Support pre-opening tasks including team recruitment, system setup (Opera Cloud), and SOP implementation. </li> <li> Act as Manager on Duty when required and handle any escalated guest or operational concerns. </li> </ul>
</div>
</div>
</div>
Desired Skill &amp; Expertise <div>
<div>
<div>
<ul> <li> Minimum 4 6 years of front office experience in a luxury hotel environment, with at least 2 years in a supervisory or assistant manager role. </li> <li> Pre-opening experience is a strong advantage. </li> <li> Proficient in Opera Cloud and familiar with guest profiling and CRM systems. </li> <li> Strong leadership and communication skills. </li> <li> High attention to detail, guest-centric mindset, and problem-solving abilities. </li> <li> Fluent in English; additional languages are a plus.</li></ul></div></div></div>

Front Desk Manager

Al Maha Properties

We are seeking a professional and friendly Front Office Executive and Admin Assistant to manage our front desk operations and provide administrative support across the organization. The ideal candidate should be well -organized, detail oriented, and capable of multitasking in a fast-paced environment. This role is key to ensuring smooth day to day office operations and delivering a positive first impression to clients, visitors and employees.Key Responsibilities:Front Office Responsibilities&middot; Greet and welcome visitors in a professional and courteous manner.&middot; Answer, screen and forward incoming phone calls.&middot; Maintain a clean and organized reception area.&middot; Manage visitor log.&middot; Handle incoming &amp; outgoing correspondences, couriers and deliveries.&middot; Provide accurate information to clients and visitors regarding company services and contacts.&middot; Record all maintenance calls and update the maintenance team in a timely manner.&middot; Coordinate with building security and facility teams when required.&middot; Generate daily relevant reports in an accurate manner.&middot; Preparation of payment Receipts &amp; Vouchers.&middot; Provide documentation support to the team as and when required.Requirements &amp; Qualifications:&middot; Fluency in speaking English &amp; Hindi is mandatory.&middot; Proven experience as a front office executive, receptionist or admin assistant.&middot; Proficiency in MS Office (Word, Excel, Outlook &amp; PowerPoint.)&middot; Strong verbal &amp; written communication skills.&middot; Excellent organizational &amp; multitasking abilities.&middot; Professional appearance and demeanour.&middot; High level of discretion and confidentiality.&middot; Ability to work independently and as a part of a team.&middot; Familiarity with office equipment (E.g.: Printers, scanners, phone systems etc.)Education &amp; Experience:&middot; Bachelor&rsquo;s degree or diploma in Business Administration or related field preferred.&middot; 1-3 years of relevant experience in a similar role.Work Environment:&middot; Office based, Monday to Saturday 9:00 am to 6:00pmWhat We Offer&middot; Employment Visa&middot; Medical insurance&middot; Opportunities for professional growth and developmentJob Type: Full-timePay: AED3,000.00 - AED3,500.00 per month

Front Desk Coordinator/ Admin Assistant

King's College Hospital London

King s College Hospital Dubai is seeking a professional and service-oriented Patient Administrator (Locum) to support our patient services team. This is a temporary role ideal for candidates with strong administrative skills and a passion for delivering exceptional patient care.
 Role Overview: As a Patient Administrator, you will be the first point of contact for patients and visitors, ensuring a smooth and welcoming experience. You will manage front desk operations, appointment scheduling, and administrative support across various departments.
 Key Responsibilities: 
<ul>
 <li>Greet and assist patients and visitors in a courteous and professional manner.</li>
 <li>Manage patient registration, appointment bookings, and check-in/check-out processes.</li>
 <li>Handle phone and email inquiries efficiently.</li>
 <li>Maintain accurate patient records and documentation.</li>
 <li>Coordinate with clinical and administrative teams to ensure seamless service delivery.</li>
 <li>Support billing and insurance processes as required.</li>
</ul>
 Requirements: 
<ul>
 <li>Previous experience in a healthcare or customer service role (UAE experience preferred).</li>
 <li>Familiarity with hospital systems and patient management software.</li>
 <li>Excellent communication and interpersonal skills.</li>
 <li>Ability to multitask and work in a fast-paced environment.</li>
 <li>Fluent in English; Arabic or other language skills are an advantage.</li>
</ul>

Patient Administrator (Locum)

<div>About GAC
Our corporate DNA
World-class shipping, logistics, and marine services built on quality, safety, and sustainability with the human touch. GAC delivers flexible integrated portfolios to customers globally, emphasizing a long-term approach, sustainability, innovation, and ethics.
7500 + Employees around the world / 300 +Strategically located offices / 50 +Countries.
About Job
The main purpose of the IT Service Desk administrator is to provide fast, efficient, and effective IT and Communications support to the GAC Group of Companies within agreed SLAs. The IT Service Desk will provide 24x7x365 first-line support via all modern communication channels and offer remote support when required. Therefore, the Service Desk administrator must be flexible and available to work shifts during the day or night.
The job exists for an individual who will adopt ITIL Framework for Service Management. The Service Desk will log, categorize, assign, and resolve received IT requests and, where required, will use their excellent knowledge of GAC stakeholders and third-party suppliers to find solutions to Incidents and requests.
The job contributes to the smooth functioning of business operations and will demonstrate excellent knowledge of GAC&rsquo;s IT systems, Infrastructure, and service catalog.
 
Additionally, this role supports the continuous improvement of IT services through proactive monitoring, process automation, and enhancement of end-user digital experience. The administrator will also play a key role in maintaining endpoint security compliance, promoting user awareness, and collaborating with cybersecurity and infrastructure teams to strengthen the organization&rsquo;s IT resilience.
 This Position required to work on roster basis
Key Responsibilities
Provide L1 &amp; L2 support for Microsoft 365, which includes E-mail, OneDrive, SharePoint, MS Teams, including Teams Voice, Intune device management, and security compliance monitoring.
GAC Business Application administration and support.
Responsible for GAC Service Desk Support (ServiceNow).
Desktop and Applications support.
Administer GAC Monitoring systems.
Daily monitoring of Anti-virus status, Device Management, and Group IT Servers hosted on-prem and Cloud.
Monthly Patching of servers and endpoints.
Vendor Management (Suppliers/Consultants).
IT Service Desk Procedures &amp; Guidelines.
Responsible for Inventory Management. 
Requirements<ul><li>
Degree in IT or Secondary education with relevant technical qualifications.</li><li>
ITIL, Microsoft 365, Azure Administrator, and Certification in networking, Intune, Endpoint Manager, or ServiceNow certification would be an added advantage.</li><li>
Experience in ITSM platforms (ServiceNow, JIRA), automation tools, and cybersecurity awareness. Familiarity with cloud security, MFA, and zero-trust concepts.</li><li>
Minimum of 4 years&rsquo; experience in IT support within enterprise or hybrid cloud environments or in an IT administration function.</li><li>
Ability to work well under pressure with good problem-solving skills in a collaborative, team environment.</li><li>
Experience in Microsoft Device management solutions would be an advantage.</li><li>
Excellent command of the English language.</li><li>
Strong self-led, work prioritization, and strong analytical skills.</li><li>
Team-player.</li><li>
Strong influential skills when communicating inside and outside the organization with peers, vendors, and clients.</li><li>
Knowledge of service desk ticketing system &ndash; exposure to Jira on-prem would be an added advantage.</li></ul></div>

IT Service Desk Administrator

Emirates

<div>
 
 Job Purpose
 
 
 
 At Emirates Group, we connect the world through our global hub in Dubai, ensuring our customers always 'Fly Better.' As one of the most recognised and admired brands globally, we're driven by innovation and excellence. Join us as a
 
 Senior Administration Assistant (Receptionist)
 
 and make a difference by delivering top-tier medical services that support our employees health and well-being. Experience a fast paced, multicultural environment where your medical expertise will directly impact the success of our operations and contribute to our shared success on a global stage.
 
 
 As a
 
 Senior Administration Assistant (Receptionist)
 
 you will be responsible for providing second tier front end administration and clerical support to the Clinic Administration Officer in the following designated areas: Aviation Medicine, Reception, and Telephone Room (Medical and Dental). You will need to function as a responsible individual in these areas, continuously monitoring and reviewing all the existing process and makings suggestion for improvement and assisting in implementation of new processes.
 
 
 
 In This Role, You Will
 
 
 
 <ul>
 <li>
 Maintaining, updating, filing and processing all documentation related to Aviation Medical Licensing in coordination with the doctors to consolidate and establish proper recall and filing systems.
 </li>
 <li>
 Oversee assigned area, report all quantifiable workload drivers, escalate any relevant problems, recommend enhancements / modifications relating to existing processes and practices followed within the section to team leaders.
 </li>
 <li>
 Initiate and monitor progress of specialised (MEDIFS) e-work flow systems with proper communication and coordination with relevant personnel until resolution.
 </li>
 <li>
 Ensure the smooth operation of the telephone room by monitoring (call waiting, lost calls, timed out) calls, executing action plans for immediate resolution of ongoing problems and escalating complex cases to appropriate personnel using the computerised telephone statistics system.
 </li>
 <li>
 Assist and collect information for senior team members to use as training initiatives.
 </li>
 <li>
 Reallocate resources to assist in other routing clerical administrative functions.
 </li>
 <li>
 Ensure the smooth operation of reception in order to provide high quality service. This will include correct processing of documents and files for current and future appointments in sequence and the front line problems are resolved as quickly and effectively as possible and escalated if required.
 </li>
 <li>
 Ensure all public area in Medical Services is clean and tidy and contact the maintenance people if any problem needs to be actioned.
 </li>
 <li>
 Maintain records of bookings of the conference room, library, and electronic equipment by various sections at the Clinic to ensure proper allocation of resources.
 </li>
 <li>
 Generate the roster for team members and ensure appropriate coverage for clinic hours.
 
 
 </li>
 </ul>
 Qualification
 
 
 
 To be considered for this role, you must meet the below requirements:
 
 
 
 <ul>
 <li>
 10 Years schooling or equivalent with 3 years of Administration experience
 </li>
 <li>
 Proficiency in spoken and written English
 </li>
 <li>
 Computer literacy (Word Excel Power Point)
 </li>
 <li>
 Proficient in operating a business telephone system
 </li>
 <li>
 Experience in working in a Medical or Dental environment would be an advantage
 </li>
 <li>
 Experience in customer interaction would be an advantage
 
 
 </li>
 </ul>
 At Emirates Group, we&rsquo;re committed to providing our employees with opportunities to grow and develop their careers. If you&rsquo;re looking for a challenging and rewarding opportunity, apply today and join our team!
 
 
 Salary &amp; benefits
 
 
 Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotel stays worldwide.
 
 
 Discover what it&rsquo;s like to live and work in our fast-paced, cosmopolitan home city by visiting the Dubai Lifestyle section on our career&rsquo;s website: www.emirates.com/careers.
</div>

Senior Administration Assistant (Receptionist) - Medical Services Temporary 12 Month Contract

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