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coordinator, facilities management

front desk coordinator

AECOM

Company Description <p>Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world's most complex challenges and build legacies for future generations.</p> <p>There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.</p> <p>We're one global team driven by our common purpose to deliver a better world. Join us.</p> Job Description <p>This opportunity is part of AECOM's Fursa Program and open exclusively to UAE Nationals holding a valid family book.</p> <p>AECOM is currently seeking a professional oriented Front Office Coordinator to join our team in Abu Dhabi. As the first point of contact for clients and visitors, this role plays a crucial role in creating a positive and welcoming atmosphere. If you excel in a dynamic environment and possess outstanding communication skills, we invite you to apply for this exciting opportunity.</p> Front Desk Operations <ul> <li>Serves as the first point of contact for greeting visitors and callers to the department.</li> <li>Works under general supervision, exercising some judgment in directing and assisting guests.</li> <li>Manages the reception area, ensuring a tidy and organized space.</li> <li>Ensures a welcoming experience for clients and visitors.</li> </ul> Communication <ul> <li>Answers and directs incoming telephone calls, taking accurate messages when necessary.</li> <li>Responds to inquiries and provides information about the company to visitors and callers.</li> </ul> Administrative Support <ul> <li>Accomplishes basic administrative duties, maintaining office deliveries and supplies.</li> <li>Sends and sorts faxes, maintains conference room schedules and appearance.</li> <li>Assists with the preparation for special meetings and events.</li> </ul> Office Coordination <ul> <li>Places service calls for building management, ensuring a well maintained office environment.</li> <li>Utilizes Word, Excel, Outlook, and office forms for accomplishing administrative functions.</li> <li>Performs tasks such as typing, mailing, and maintaining office supplies.</li> </ul> Qualifications <p>Minimum Requirements</p> <ul> <li>Minimum of 2 years of experience desired.</li> <li>High school diploma or equivalent.</li> <li>Proven experience in a similar customer facing role.</li> <li>Excellent communication and interpersonal skills.</li> <li>Proficient in Microsoft Office Suite.</li> <li>Displays good interpersonal, verbal, and written communication skills.</li> <li>Demonstrates organizational skills to manage various administrative responsibilities.</li> <li>Ability to multitask and prioritize tasks effectively.</li> </ul> <p>As part of AECOM's commitment to Emiratisation, only UAE Nationals with a family book will be considered for this role.</p> Business Information <p>ReqID: J</p> <p>Business Line: Geography OH</p> <p>Business Group: DCS</p> <p>Strategic Business Unit: ME and Africa</p> <p>Career Area: Administration</p> <p>Work Location Model: On Site</p> Equal Opportunity Statement <p>As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.</p>

Front Office Coordinator - إماراتيين (خلاصة القيد)

Gensler

<div></div><div><div>Your Role</div><div></div><div>
We are looking to hire an experienced Receptionist Office Administrator for our growing Abu Dhabi office. As the face of the office, you will be the first point of contact for our clients, consultants and colleagues. You will embody the Gensler culture and spirit of welcome, friendship and collaboration.</div><div></div><div>
What You Will Do</div><div></div><div>
Front Desk &amp; Visitor Management</div><ul><li>
Front Desk Management: Serve as the first point of contact for visitors, clients, and consultants, ensuring a welcoming and professional environment in the reception area.</li><li>
Visitor Coordination: Greet visitors and notify appropriate team members upon their arrival.</li><li>
Call Handling: Answer and direct incoming calls, manage internal communications, and assist with inquiries from clients, project teams, and external consultants.</li></ul><div></div><div>
Office &amp; Facility Management</div><ul><li>
Office Presentation: Maintain the cleanliness and organization of the reception and common areas, ensuring a tidy and professional atmosphere.</li><li>
Mail &amp; Courier Services: Handle all incoming and outgoing mail, including packages and couriers (e.g., FedEx), and distribute them to the appropriate parties.</li><li>
Supply Management: Monitor and order office supplies (stationery, groceries, etc.), ensuring the office is stocked with essential items. Process miscellaneous payments, ensuring all transactions adhere to established protocols.</li><li>
Office Equipment Management: Ensure office equipment (e.g., mice, chargers, batteries) is available and in working order.</li><li>
Work Permit Applications: Assist in applying for work permits, ensuring all necessary documentation is completed and submitted in accordance with legal requirements.</li></ul><div></div><div>
Travel and Administrative Support</div><ul><li>
Assist with day-to-day operations for the Dubai and Abu Dhabi offices.</li><li>
Provide administrative assistance to principals, including managing expense reports, timesheets, scheduling internal and external meetings, and handling miscellaneous administrative tasks.</li><li>
Handle all aspects of travel management.</li><li>
Manage visa applications and ensure all records are kept up-to-date.</li><li>
Coordinate the printing of business cards.</li><li>
Stamp documents as required.</li><li>
Address miscellaneous tasks as assigned by the office manager.</li></ul><div></div><div>
Meeting &amp; Event Support</div><ul><li>
Meeting Room Coordination: Schedule and manage conference room bookings, ensuring rooms are prepared for meetings, including AV setup and arranging refreshments.</li><li>
Catering: Arrange catering for meetings and events as needed.</li></ul><div></div><div>
Onboarding Support</div><ul><li>
Preparing Welcome Kits: Prepare welcome kits for new joiners, ensuring all necessary materials and onboarding information are provided.</li></ul><div></div><div>
General Administrative Support</div><ul><li>
General Administrative and Office Support: Provide ad hoc administrative support to various departments, including photocopying, scanning, document preparation, filing, and scheduling as required.</li></ul><div></div><div>
Backup Coverage</div><ul><li>
Provide backup for the Dubai Office Administrator when absent due to (sick)leave.</li></ul><div></div><div>
Your Qualifications</div><ul><li>
3+ years of relevant work experience</li><li>
Presentable and professional appearance, with the ability to represent the firm positively.</li><li>
Previous experience as a receptionist or in a front office role, ideally in an architectural, design, or professional services firm.</li><li>
Excellent verbal and written communication skills in English and, preferably Arabic as well.</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office equipment (printers, scanners, etc.).</li><li>
Strong organizational skills with the ability to multitask in a fast-paced environment.</li><li>
Demonstrates a proactive attitude, anticipating needs and taking initiative to address tasks efficiently.</li><li>
Maintains a professional attitude and exercises discretion in handling confidential information.</li><li>
Customer-focused mindset with a friendly, approachable attitude.</li><li>
Capable of collaborating effectively within a team.</li></ul><div></div><div>
Life at Gensler</div><div></div><div>
As a people-first organization, we are as committed to enjoying life as we are to delivering best-in-class design. From internal design competitions to &quot;Well-being Week,&quot; our offices reflect our people's diverse interests.</div><div></div><div>
We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability and wellness programs. We also offer profit sharing and twice annual bonus opportunities.</div><div></div><div>
As part of the firm's commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.</div></div><div></div>

Office Administrator

<div><b>Company Description</b><p><b><br>
Work with Us. Change the World.</b></p><p>
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world&rsquo;s most complex challenges and build legacies for future generations.</p><p>
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.</p><p>
We're one global team driven by our common purpose to deliver a better world. Join us.</p><b><br>
Job Description</b><p><b><i><br>
This opportunity is part of AECOM&rsquo;s Fursa Program and open exclusively to UAE Nationals holding a</i></b><br>
<b><i>valid family book.</i></b></p><p>
AECOM are currently seeking a professional and people-oriented <b>Front Office Coordinator</b> to join our team in Abu Dhabi. As the first point of contact for our clients and visitors, this role plays a crucial role in creating a positive and welcoming atmosphere. If you excel in a dynamic environment and possess outstanding<br>
communication skills, we invite you to apply for this exciting opportunity.</p><div><br>
<b>
Front Desk Operations:</b><br>
<ul><li>Serves as the first point of contact for greeting visitors and callers to the department.</li><li>Works under general supervision, exercising some judgment in directing and assisting guests.</li><li>Manages the reception area, ensuring a tidy and organized space.</li><li>Ensures a welcoming experience for clients and visitors.</li></ul>
<b>Communication:</b><br>
<ul><li>Answers and directs incoming telephone calls, taking accurate messages when necessary.</li><li>Responds to inquiries and provides information about the company to visitors and callers.</li></ul>
<b>Administrative Support:</b><br>
<ul><li>Accomplishes basic administrative duties, maintaining office deliveries and supplies.</li><li>Sends and sorts faxes, maintains conference room schedules and appearance.</li><li>Assists with the preparation for special meetings and events.</li></ul>
<b>Office Coordination:</b><br>
<ul><li>Places service calls for building management, ensuring a well-maintained office environment.</li><li>Utilizes Word, Excel, Outlook, and office forms for accomplishing administrative functions.</li><li>Performs tasks such as typing, mailing, and maintaining office supplies.</li></ul></div><b><br>
Qualifications</b><div><b><br>
Minimum Requirements</b><br>
<ul><li>Minimum of 2 years of experience desired</li><li>High school diploma or equivalent.</li><li>Proven experience in a similar customer-facing role.</li><li>Excellent communication and interpersonal skills.</li><li>Proficient in Microsoft Office Suite.</li><li>Displays good interpersonal, verbal, and written communication skills.</li><li>Demonstrates organizational skills to manage various administrative responsibilities.</li><li>Ability to multitask and prioritize tasks effectively.</li></ul></div><ul><li><b>As part of AECOM&rsquo;s commitment to Emiratisation, only UAE Nationals with a family book will be</b></li></ul><b>
considered for this role.</b><b><br>
Additional Information</b><div></div><p><b><br>
About AECOM</b></p><p>
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.</p><p>
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients&rsquo; complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com.</p><p><b>
What makes AECOM a great place to work</b></p><p>
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you&rsquo;ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you&rsquo;ve always envisioned. Here, you&rsquo;ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.</p><p>
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.</p></div>

The Beekay Cafe and Bouquet

<p><b>We&rsquo;re Hiring: Content Creator / Receptionist!</b></p><p><b>Location: Abu Dhabi</b></p><p><b>Work Type:</b></p><p>Full-time (Receptionist + Content Creator)</p><p><b>About the Role</b></p><p>Are you someone who loves being creative and staying organized?We&rsquo;re looking for a dynamic person who can bring our brand to life through amazing content &mdash; while also being the welcoming face of our office!</p><p>If you have a knack for storytelling, enjoy shooting videos, creating social media posts, and love connecting with people &mdash; this role is for you.</p><p><b>What You&rsquo;ll Be Doing</b></p><p><b>As a Content Creator:</b></p><p>Create engaging videos, photos, and posts for our social media platforms (Instagram, Facebook, TikTok, etc.)</p><p>Capture behind-the-scenes moments, team highlights, and company updates.</p><p>Brainstorm creative ideas and campaigns with our team.</p><p>Edit content using Canva, CapCut, Photoshop, or any tool you love.</p><p>Keep our social media pages active, creative, and on-brand.</p><p><b>As a Receptionist (for full-time role):</b></p><p>Greet and assist visitors with a smile.</p><p>Handle phone calls, emails, and basic admin tasks</p><p>Keep things running smoothly at the front desk.</p><p>Coordinate with different teams and assist in daily operations.</p><p><b>We&rsquo;d Love It If You Have:</b></p><p>A creative mind with an eye for detail.</p><p>Experience in social media content creation or marketing.</p><p>Good communication and a friendly attitude.</p><p>Basic knowledge of editing tools (Canva, CapCut, or Photoshop).</p><p>A positive, can-do energy that makes work fun!</p><p><b>Perks &amp; Details:</b></p><p>Work on fun and creative projects.Be part of a growing, supportive team.Salary based on experience and work setup.</p><p><b>How to Apply:</b></p><p>Send your CV and a few samples of your work (photos, videos, or links to your social media content) to beekaybouquethr@gmail.com</p><p>Use the subject line: <b>&ldquo;Application &ndash; Content Creator / Receptionist&rdquo;</b></p><p>Job Type: Full-time</p><p>Pay: AED1.00 - AED5.00 per month</p>

Content Creator/Receptionist

Omorfia Group LLC

<p><b>Bedashing Beauty Lounge is looking for Receptionist!</b></p><p><b>Join our team as a Receptionist and be part of a dynamic, trendsetting brand that celebrates beauty, excellence, and customer care.</b></p><p><b>Key Responsibilities</b></p><p><b>Front Desk Operations:</b></p><ul><li>Greet clients and inform technicians of their arrival and treatments.</li><li>Maintain accurate branch communication and documentation.</li><li>Manage cash, handle sales, and follow daily closing procedures.</li><li>Provide excellent customer service both in-person and over the phone.</li><li>Follow all front desk SOPs and maintain reception area standards.</li></ul><p><b>Booking &amp; System Management:</b></p><ul><li>Schedule, confirm, and follow up on client appointments.</li><li>Ensure accurate treatment and client records in the system.</li><li>Manage therapists' schedules, leaves, and lunch breaks.</li><li>Stay updated on pricing, promotions, and apply money handling SOPs.</li></ul><p><b>Client &amp; Team Interaction:</b></p><ul><li>Handle client inquiries, complaints, and follow-up professionally.</li><li>Promote services and products effectively.</li><li>Support the Branch Manager with admin tasks.</li><li>Contribute to a positive team environment and maintain branch ambience.</li></ul><p><b>Profile Requirements</b></p><p><b>1. Skills:</b></p><ul><li>Strong passion for customer service</li><li>Excellent English communication skills</li><li>Great time management and multi-tasking ability</li><li>Proficient in MS Word, Excel, and POS systems</li><li>Professional grooming and positive attitude</li><li>Attention to detail and ability to work under pressure</li></ul><p><b>2. Experience:</b></p><ul><li>Minimum of 3 years' experience as a receptionist as well as in Sales.</li></ul><p>Job Types: Full-time, Permanent</p><p>Pay: AED3,750.00 - AED4,000.00 per month</p><p>Experience:</p><ul><li>Sales: 2 years (Preferred)</li></ul><p>Location:</p><ul><li>Abu Dhabi (Preferred)</li></ul>

Arabic Receptionist - Female

Metropolitan Capital Real Estate

<div>
 <p>
  Job Title: Receptionist
 </p>
 <p>
  <strong>
   Location:
  </strong>
  Abu Dhabi, United Arab Emirates
 </p>
 <p>
  <strong>
   Company:
  </strong>
  Metropolitan Capital Real Estate
 </p>
 <p>
  About Us
 </p>
 <p>
  Metropolitan Capital Real Estate is a premier real estate agency in Abu Dhabi, offering expert services in property sales, leasing, and investment. Known for our commitment to excellence and client satisfaction, we are expanding our team and seeking a professional Receptionist to represent our brand at the front desk.
 </p>
 <p>
  Job Summary
 </p>
 <p>
  We are looking for a courteous and organized Receptionist to manage front desk operations and provide administrative support. This role is vital in creating a welcoming atmosphere for clients and visitors, while ensuring the smooth operation of daily office activities.
 </p>
 <p>
  Responsibilities
 </p>
 <ul>
  <li>
   Greet and assist clients, visitors, and staff in a professional manner
  </li>
  <li>
   Answer and direct incoming calls efficiently
  </li>
  <li>
   Manage correspondence, including emails and deliveries
  </li>
  <li>
   Schedule appointments and coordinate meeting room bookings
  </li>
  <li>
   Maintain a clean and organized reception area
  </li>
  <li>
   Assist with administrative tasks such as filing, data entry, and document handling
  </li>
  <li>
   Liaise with internal departments to facilitate communication
  </li>
  <li>
   Monitor office supplies and coordinate replenishment
  </li>
 </ul>
 <p>
  Requirements
 </p>
 <ul>
  <li>
   Previous experience in a receptionist or customer service role
  </li>
  <li>
   Excellent verbal and written communication skills in English and Arabic (other languages are advantage)
  </li>
  <li>
   Professional appearance and demeanor
  </li>
  <li>
   Strong organizational and multitasking abilities
  </li>
  <li>
   Proficiency in Microsoft Office applications
  </li>
  <li>
   Ability to handle confidential information with discretion
  </li>
  <li>
   Positive attitude and team-oriented approach
  </li>
 </ul>
 <p>
  What We Offer
 </p>
 <ul>
  <li>
   Competitive salary and benefits
  </li>
  <li>
   Supportive and collaborative work environment
  </li>
  <li>
   Opportunities for professional development
  </li>
  <li>
   Exposure to the dynamic real estate market in Abu Dhabi
  </li>
  <li>
   If you are enthusiastic about delivering exceptional service and thrive in a fast-paced environment, we invite you to apply and become part of our growing team at Metropolitan Capital Real Estate.
  </li>
 </ul>
</div>


Receptionist

HIRES IMG HUMAN RESOURCES CONSULTANCY - L.L.C - S.P.C

<p><b>Key Responsibilities:</b></p><ul><li>Greet guests warmly and assist with check-in and check-out procedures</li><li>Respond to guest inquiries and resolve issues promptly and professionally</li><li>Provide accurate information about facilities, services, and local attractions</li><li>Coordinate with housekeeping and other departments to fulfill guest requests</li><li>Handle bookings, and reservations efficiently</li><li>Maintain a clean, organized, and welcoming front desk area</li><li>Uphold company policies, standards, and procedures at all times</li></ul><p><b>Requirements:</b></p><ul><li>Previous experience in a customer service or front office role preferred</li><li>Strong communication and interpersonal skills</li><li>Proficiency in English; Arabic language skills are an added advantage</li><li>Friendly, approachable, and professional demeanor</li><li>Ability to handle guest concerns calmly and efficiently</li><li>Willingness to work flexible hours, including weekends and holidays</li></ul><p><b>Working Conditions:</b></p><ul><li><b>Duty Hours:</b> 9 hours per day (including meal break) as per UAE labor law</li><li><b>Accommodation:</b> Provided (Shared or Single, based on designation)</li><li><b>Transport:</b> Not required &ndash; workplace is within walking distance from accommodation</li><li><b>Nationality:</b> Open to all nationalities</li></ul><p>Job Type: Full-time</p><p>Pay: AED1,500.00 - AED1,800.00 per month</p><p>Experience:</p><ul><li>UAE: 1 year (Preferred)</li></ul>

Guest Service Agent

Explore 210+ Front desk coordinator in Abu Dhabi this November. Find roles across top companies and apply now to boost your career.

210 front desk coordinator jobs IN Abu Dhabi

Front Office Coordinator - إماراتيين (خلاصة القيد)

Office Administrator

Front Office Coordinator - إماراتيين (خلاصة القيد)

Content Creator/Receptionist

Arabic Receptionist - Female

Receptionist

Guest Service Agent