receptionist

sales coordinator

office manager

front desk receptionist

office administrator

front desk coordinator

Al Maha Properties

We are seeking a professional and friendly Front Office Executive and Admin Assistant to manage our front desk operations and provide administrative support across the organization. The ideal candidate should be well -organized, detail oriented, and capable of multitasking in a fast-paced environment. This role is key to ensuring smooth day to day office operations and delivering a positive first impression to clients, visitors and employees.Key Responsibilities:Front Office Responsibilities&middot; Greet and welcome visitors in a professional and courteous manner.&middot; Answer, screen and forward incoming phone calls.&middot; Maintain a clean and organized reception area.&middot; Manage visitor log.&middot; Handle incoming &amp; outgoing correspondences, couriers and deliveries.&middot; Provide accurate information to clients and visitors regarding company services and contacts.&middot; Record all maintenance calls and update the maintenance team in a timely manner.&middot; Coordinate with building security and facility teams when required.&middot; Generate daily relevant reports in an accurate manner.&middot; Preparation of payment Receipts &amp; Vouchers.&middot; Provide documentation support to the team as and when required.Requirements &amp; Qualifications:&middot; Fluency in speaking English &amp; Hindi is mandatory.&middot; Proven experience as a front office executive, receptionist or admin assistant.&middot; Proficiency in MS Office (Word, Excel, Outlook &amp; PowerPoint.)&middot; Strong verbal &amp; written communication skills.&middot; Excellent organizational &amp; multitasking abilities.&middot; Professional appearance and demeanour.&middot; High level of discretion and confidentiality.&middot; Ability to work independently and as a part of a team.&middot; Familiarity with office equipment (E.g.: Printers, scanners, phone systems etc.)Education &amp; Experience:&middot; Bachelor&rsquo;s degree or diploma in Business Administration or related field preferred.&middot; 1-3 years of relevant experience in a similar role.Work Environment:&middot; Office based, Monday to Saturday 9:00 am to 6:00pmWhat We Offer&middot; Employment Visa&middot; Medical insurance&middot; Opportunities for professional growth and developmentJob Type: Full-timePay: AED3,000.00 - AED3,500.00 per month

Front Desk Coordinator/ Admin Assistant

Rentokil Initial

<div><h3 class="jobSectionHeader">About the Role</h3>
We are seeking a proactive and detail-oriented Admin Officer / Front Desk &amp; Operations Coordinator to join our team in Dubai. This role acts as the first point of contact at our front desk while supporting administration, document control, logistics coordination, certificate issuance, marketing materials, and UAE government document monitoring.
If you are highly organized, good at multitasking, and enjoy coordinating between teams, this role is for you!
Key Responsibilities
Front Desk &amp; Communication<ul>
<li>
Manage incoming calls
</li><li>Assist candidates during recruitment days/interviews
</li><li>Coordinate facility maintenance requests
</li></ul>Administration &amp; Documentation<ul>
<li>
Prepare official company letters
</li><li>Track and renew Trade Licenses, Establishment Cards &amp; Permits
</li></ul>Office Supplies &amp; Coordination<ul>
<li>
Arrange tissue, stationery, and pantry supplies
</li><li>Coordinate marketing materials and printing with suppliers
</li><li>Maintain proper inventory display for marketing shelves
</li></ul>Logistics &amp; Shipping<ul><li>
Manage local &amp; international shipment bookings
</li></ul>Marketing &amp; Review Support<ul>
<li>
Assist in Google reviews listing and response preparation
</li><li>Coordinate printing of brochures, newsletters, and collateral
</li></ul>Vehicle &amp; Driver Coordination<ul>
<li>
Update Trackers</li>
<li>Ensure new drivers sign fleet policy
</li><li>Monitor driver license validity and vehicle registration status
</li></ul>Certificates &amp; Recognition Materials<ul>
<li>
Prepare employee monthly award certificates
</li><li>Process Pest Management, SSC, and QPA certificates
</li></ul>Travel &amp; Accommodation<ul>
<li>
Arrange hotel bookings
</li><li>Coordinate travel tickets
</li></ul>Government Portals &amp; Attestations<ul>
<li>
Process Fujairah Municipality attestations
</li><li>Merge required documents for contract approvals
</li><li>Submit using assigned government portals
</li></ul>Municipality &amp; Doc Handling<ul>
<li>
Maintain Ajman Municipality credentials and secure filing
</li><li>Handle essential document files for PRO and sales support
</li></ul><h3 class="jobSectionHeader">Qualifications &amp; Skills</h3>
Bachelor&rsquo;s degree or relevant administrative experience 
Minimum 2 years in administration/front desk coordination 
Strong communication &amp; customer service skills 
Good command of MS Office and PDF tools 
Experience with UAE documentation &amp; logistics (advantage) 
Highly organized and proactive with a sense of ownership</div>

Administrative Assistant - National Lady

rentokil boecker

About the RoleWe are seeking a proactive and detail-oriented Admin Officer / Front Desk &amp; Operations Coordinator to join our team in Dubai. This role acts as the first point of contact at our front desk while supporting administration, document control, logistics coordination, certificate issuance, marketing materials, and UAE government document monitoring.If you are highly organized, good at multitasking, and enjoy coordinating between teams, this role is for you!Key ResponsibilitiesFront Desk &amp; Communication<ul><li>Manage incoming calls</li><li>Assist candidates during recruitment days/interviews</li><li>Coordinate facility maintenance</li></ul>Administration &amp; Documentation<ul><li>Prepare official company letters</li><li>Track and renew Trade Licenses, Establishment Cards &amp; Permits</li></ul>Office Supplies &amp; Coordination<ul><li>Arrange tissue, stationery, and pantry supplies</li><li>Coordinate marketing materials and printing with suppliers</li><li>Maintain proper inventory display for marketing shelves</li></ul>Logistics &amp; Shipping<ul><li>Manage local &amp; international shipment bookings</li></ul>Marketing &amp; Review Support<ul><li>Assist in Google reviews listing and response preparation</li><li>Coordinate printing of brochures, newsletters, and collateral</li></ul>Vehicle &amp; Driver Coordination<ul><li>Update Master Vehicle Tracker</li><li>Ensure new drivers sign fleet policy</li><li>Monitor driver license validity and vehicle registration status</li></ul>Certificates &amp; Recognition Materials<ul><li>Prepare employee monthly award certificates</li><li>Process Pest Management, SSC, and QPA certificates</li></ul>Travel &amp; Accommodation<ul><li>Arrange hotel bookings</li><li>Coordinate travel tickets</li></ul>Government Portals &amp; Attestations<ul><li>Process Fujairah Municipality attestations</li><li>Merge required documents for contract approvals</li><li>Submit using assigned government portals</li></ul>Municipality &amp; Doc Handling<ul><li>Maintain Ajman Municipality credentials and secure filing</li><li>Handle essential document files for PRO and sales support</li></ul>Qualifications &amp; SkillsBachelor&rsquo;s degree or relevant administrative experience Minimum 2 years in administration/front desk coordination Strong communication &amp; customer service skills Good command of MS Office and PDF tools Experience with UAE documentation &amp; logistics (advantage) Highly organized and proactive with a sense of ownershipEmarati LadyJob Type: Full-time

Accor Group

Job Details Job Location: Dubai, United Arab Emirates Industry: Hospitality Function: Guest Services / Concierge Gender: Any Candidate Nationality: Any Candidate Current Location: Any Job Type: Full Time Job Overview Front Desk Coordination and Guest Interaction As a Guest Services Agent, you will be responsible for ensuring the smooth and professional delivery of front desk and bell services. From handling guest luggage to managing transport needs and coordinating with other departments, your role is essential to guest satisfaction. You will act as the face of the hotel, making every interaction a positive and efficient experience. What You ll Do * Welcome guests upon arrival and assist with baggage handling, check-in coordination, and directions * Coordinate all guest services in line with Novotel and Accor brand standards * Ensure timely handling and delivery of luggage, incoming faxes, parcels, and room items * Maintain accurate records of luggage deliveries, guest belongings, and service logs * Inform guests about hotel amenities, facilities, local attractions, and nearby merchants * Manage airport transfer charges and coordinate transport needs accurately and professionally * Communicate effectively with bell desk, concierge, and front office teams for seamless operations * Uphold high standards of presentation, grooming, and customer service at all times * Respond to guest inquiries and concerns with empathy, professionalism, and a solution-oriented approach * Ensure service timelines are met (e.g., luggage pickup within 10 minutes, fax delivery within 15 minutes) * Support cross-functional teamwork and attend scheduled meetings or training as required Ideal Profile Service-Oriented and Professional * Previous experience in guest services, concierge, or front desk is preferred * Strong customer service skills and a natural flair for engaging with guests * Professional personal presentation and a positive, welcoming attitude * Detail-oriented, reliable, and capable of multitasking in a fast-paced environment * Proficient in Opera or similar hotel POS systems; basic computer literacy required * Good problem-solving abilities and clear communication under pressure * Manual driver s license preferred for handling transport or valet support * High school diploma or equivalent; hospitality-related qualifications are a plus * Willingness to work flexible shifts including evenings, weekends, and holidays

Guest Services Agent Front Office

Alpago

<div>
 
 
 Alpago Group
 
 is a diversified luxury conglomerate headquartered in Dubai, UAE, with business interests spanning
 
 high-end real estate development, design &amp; build, automotive, and manufacturing
 
 . Known for crafting iconic ultra-luxury villas, residences, and commercial spaces, Alpago delivers world-class excellence through its divisions &mdash;
 
 Alpago Properties, Alpago Design &amp; Build, Alpago Manufacturing, and F1rst Motors
 
 .
 
 
 
 
 
 The Hostess cum Receptionist serves as the first point of contact for all visitors, guests, and clients of Alpago Group. The role is responsible for creating a warm, professional, and luxury experience while managing all front-office, hospitality, and administrative duties in line with Alpago&rsquo;s corporate standards. The position is
 
 office-based in Dubai
 
 and follows a
 
 Monday to Saturday work schedule
 
 .
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Front Desk Management
 
 
 <ul>
 <li>
 Greet and welcome all guests, clients, and visitors in a courteous and professional manner.
 </li>
 <li>
 Maintain the reception area&rsquo;s appearance and ensure it reflects Alpago&rsquo;s high-end corporate image.
 </li>
 <li>
 Answer and direct incoming phone calls, emails, and inquiries efficiently.
 </li>
 <li>
 Manage visitor logs, issue access passes, and coordinate with security for clearances.
 </li>
 <li>
 Ensure seamless communication between departments through professional front-desk coordination.
 </li>
 </ul>
 
 
 
 
 
 Hospitality &amp; Guest Relations
 
 
 <ul>
 <li>
 Prepare and serve refreshments to guests, ensuring meeting rooms are set up before and after appointments.
 </li>
 <li>
 Coordinate meeting room bookings, schedules, and setups for management and client meetings.
 </li>
 <li>
 Support in organizing in-office events, executive visits, and hospitality arrangements as required.
 </li>
 </ul>
 
 
 Administrative Support
 
 
 <ul>
 <li>
 Handle courier services, mail distribution, and maintenance of front-desk supplies.
 </li>
 <li>
 Support the HR and Administration departments in documentation, filing, and correspondence.
 </li>
 <li>
 Maintain and update staff contact lists, visitor records, and daily attendance where applicable.
 </li>
 </ul>
 
 
 
 
 
 Professional Presentation
 
 
 <ul>
 <li>
 Maintain an elegant and polished appearance as per the
 
 Alpago Dress Code &amp; Appearance Policy
 
 (formal black and white attire, neat grooming, and minimal accessories).
 </li>
 <li>
 Exhibit professionalism, discretion, and confidentiality at all times.
 </li>
 <li>
 Represent Alpago&rsquo;s luxury brand image with poise and a positive demeanor.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Skills
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree or Diploma in Hospitality, Business Administration, or a related field.
 </li>
 <li>
 2&ndash;4 years of experience as a Receptionist, Hostess, or Front Office Executive in a
 
 luxury or corporate environment
 
 .
 </li>
 <li>
 Excellent communication and interpersonal skills; English fluency essential
 </li>
 <li>
 Strong organizational, multitasking, and coordination skills.
 </li>
 <li>
 Proficiency in MS Office (Word, Excel, Outlook).
 </li>
 <li>
 Highly presentable, professional, and customer-service oriented.
 </li>
 </ul>
 
 
</div>

Hostess Cum Receptionist

Al Taif Group

We&rsquo;re seeking a proactive Secretary cum Admin for our Whitby Hill Contracting LLC, Dubai office to manage front-desk operations and provide administrative support across the office.Requirements:<ul><li>Minimum 3 years of experience in reception or administrative roles</li><li>Excellent communication and organizational skills</li><li>Proficient in MS Office</li><li>Have knowledge in contracting company is a plus.</li></ul>Job Type: Full-time

Secretary cum Admin

GluCare

Job Summary: The Patient Affairs Specialist will be the first point of contact for patients, ensuring smooth and efficient front-desk and CRM operations. This role involves welcoming and assisting patients, managing appointments, handling inquiries, supporting the Contact Center as required, and coordinating with medical teams to provide seamless care. The ideal candidate has a strong customer service background, preferably in healthcare or hospitality, with excellent communication and organizational skills. Duties and Responsibilities: 1. Front Desk &amp; Patient Reception <ul> <li>Welcome, greet, and assist patients with a warm and professional approach.</li> <li>Manage patient check-ins and check-outs, ensuring a smooth and efficient experience.</li> <li>Provide essential information about the clinic s services, policies, and procedures.</li> </ul> 2. Appointment &amp; Scheduling Management <ul> <li>Coordinate patient appointments, ensuring optimal scheduling for doctors and specialists.</li> <li>Manage appointment confirmations, reminders, and follow-ups to minimize no-shows.</li> <li>Update and maintain accurate patient records in the electronic medical records (EMR) system.</li> </ul> 3. Patient Experience &amp; Support <ul> <li>Serve as the primary contact for patient inquiries, concerns, and requests.</li> <li>Assist patients with insurance verification and billing inquiries.</li> <li>Provide clear guidance on clinic workflows, procedures, and digital health tools.</li> </ul> 4. CRM Management &amp; Contact Center Support <ul> <li>Oversee CRM (Customer Relationship Management) system operations, ensuring accurate data entry and follow-ups.</li> <li>Support the Contact Center when required, ensuring efficient patient communication and inquiry handling.</li> <li>Help implement and enhance CRM workflows to improve patient engagement and satisfaction.</li> </ul> 5. Administrative &amp; Operational Support <ul> <li>Maintain front-desk efficiency by managing daily administrative tasks.</li> <li>Ensure a tidy, organized, and welcoming reception area.</li> <li>Collaborate with medical and operations teams to optimize patient flow and minimize wait times.</li> </ul> 6. Coordination &amp; Communication <ul> <li>Act as a liaison between patients, healthcare providers, and administrative teams.</li> <li>Ensure effective internal communication to support seamless patient care.</li> <li>Handle confidential patient information in compliance with data protection regulations.</li> <li>Understand, follow, and support all hospital infection control programs.</li> </ul>

Patient Affairs Specialist - Healthcare

Explore 693+ Front desk coordinator in Dubai this November. Find roles across top companies and apply now to boost your career.

693 front desk coordinator jobs IN Dubai

Front Desk Coordinator/ Admin Assistant

Administrative Assistant - National Lady

Administrative Assistant - National Lady

Guest Services Agent Front Office

Hostess Cum Receptionist

Secretary cum Admin

Patient Affairs Specialist - Healthcare