sales coordinator

project coordinator

receptionist

hr coordinator

event coordinator

front desk coordinator

Parfums de Marly

<div>
 
 Job Title: Office Coordinator
 
 
 Location: Dubai
 
 
 
 
 
 
 About the Role
 
 
 
 The Office Coordinator plays a key role in ensuring the smooth and efficient daily functioning of the office. As a central point of contact for employees, visitors, and external partners, the Office Coordinator supports office operations, oversees administrative tasks, and contributes to maintaining a positive and well-organized work environment.
 
 
 
 
 
 
 1/ Key Responsibilities
 
 
 
 
 
 
 
 Reception &amp; Front Desk Management
 
 
 
 &bull; Greet and assist visitors and employees in a professional and welcoming manner
 
 
 &bull; Answer, screen, and direct incoming phone calls to the appropriate team members
 
 
 &bull; Maintain an organized, clean, and professional reception area
 
 
 
 
 
 
 Office Operations &amp; Administration
 
 
 
 &bull; Manage all incoming and outgoing mail, packages, and courier services
 
 
 &bull; Monitor and manage office supplies, including stock levels and purchase requests
 
 
 &bull; Oversee office maintenance services and coordinate with external vendors
 
 
 &bull; Ensure common areas (meeting rooms, pantry, etc.) remain tidy and fully functional
 
 
 &bull; Support office management and other departments with administrative needs
 
 
 
 
 
 
 Meeting &amp; Travel Coordination
 
 
 
 &bull; Schedule and coordinate appointments, meetings, and conference room bookings
 
 
 &bull; Handle business travel bookings for the team: flights, hotels, transportation, visas
 
 
 &bull; Assist with logistics for internal events, workshops, and team meetings
 
 
 
 
 
 
 HR Support
 
 
 
 &bull; Assist with onboarding logistics for new joiners
 
 
 &bull; Support HR in maintaining employee records and documentation
 
 
 &bull; Help coordinate staff activities, celebrations, and engagement initiatives
 
 
 
 
 
 
 2/ Role-Specific Skills
 
 
 
 
 
 
 &bull; Strong verbal and written communication skills
 
 
 &bull; Fluency in English mandatory
 
 
 &bull; Highly organized and able to manage multiple tasks simultaneously
 
 
 &bull; Proactive and solution oriented
 
 
 &bull; Attention to detail and problem-solving mindset
 
 
 &bull; Proficiency in Microsoft Office Suite
 
 
 &bull; Data entry and record-keeping abilities
 
 
 
 
 
 
 3/ Desired Background and Experience
 
 
 
 
 
 
 &bull; High school diploma or equivalent; additional administrative or office management training is a plus
 
 
 &bull; Experience in office coordination, front desk, receptionist, or administrative support role
 
 
 
</div>

Office Coordinator

Bab Al Shams Desert Resort

<div></div><div><div>Coordinator, Front Office 
(18717)</div> 
<div></div>
<div>Rare Finds is a diverse collection of resorts celebrating the individuality and unique identity of a destination, with a distinct ability to captivate the imagination, and bring to the forefront the essence of a place.</div>
<div>Authentic and captivating, Bab Al Shams Desert Resort is a truly magical destination, where expertly curated itineraries and bespoke entertainment are the beating heart of our legendary desert-based destination. Part of our unique Rare Finds collection, the essence of Bab Al Shams joins our guests together to discover the most soulful experiences and humbling journeys, set against Dubai&rsquo;s endless dunes and rich culture.</div> 
<div></div>
<div>
About The Role</div>
<div>
The Front Office Coordinator serves as the primary point of contact for guests and supports overall front office operations. This role ensures smooth communication, efficient administrative processes . The Coordinator works closely with Front Office leadership, Rooms Division, and other operational departments to maintain seamless daily operations</div>
<div>
Key Duties and Responsibilities 
<ul><li>To ensure that Standard Operating Procedures are in place for all Front Office sections and that they are updated frequently and adhered to at all times</li><li>To work together with all other hotel departments and to ensure that all Front Office employees fully cooperate with staff from other hotel departments at all times</li><li>To respond all email inquiries.</li><li>To ensure that pre-shift and post-shift briefings are conducted with all Front Office employees to make sure that all necessary information is communicated, all problems are followed up and that all employees are aware of current VIP guests, hotel promotions and room rates</li><li>To ensure that guest profiles in the hotel&rsquo;s property management system are updated correctly after check-in and that all profiles are maintained, cleaned and merged correctly and regularly requests are communicated to all Front Office employees and to other departments as applicable &amp; necessary</li><li>To assist in maintaining the Customer Feedback system</li><li>To regularly check the service quality provided by the Front Office employees by means of customer comments, feedback during departmental &amp; management meetings, etc. and to actively promote all ongoing incentive programs &amp; guest feedback schemes and to communicate the results of such programs/schemes to the other HoDs and managers on a regular basis</li><li>To frequently inspect hotel rooms and provide Housekeeping department with feedback on the status of the rooms</li><li>To communicate all maintnance issues and address them accordingly.</li><li>To review tomorrow&rsquo;s reservations, transportation requests and room allocations and to correct any mistakes before they affect a guest&rsquo;s stay and also to ensure that all special</li><li>To carry out quality control functions in all areas of the department daily to ensure a consistent high quality of all services is maintained</li><li>Monitors the Front Office employees to make sure all guests receive prompt and personal recognition.</li><li>Ensures that the various reports required for the Day to Day Operation are completed accurately, and distributed to the Concerned Departments.</li><li>To ensure standardization &amp; consistency in administration matters, e.g. quotations, deposit policy, letters and group handling</li><li>To interact and communicate with guests &amp; colleagues in a courteous, friendly, open and honest manner at all times</li><li>To be fully aware of all hotel policies, procedures and government rules &amp; regulations and to maintain good relations with the police and other local authorities at all times</li><li>To monitor all displays of information in all Front Office areas regularly and to ensure that they are up to date</li><li>To ensure that all guests&rsquo; passport data is entered into and removed from the HEIS system correctly, on time and in accordance with the current hotel &amp; HEIS standards</li><li>To make sure that all Front Office sections, especially Guest Relations and Bell Desk, are always fully aware of all activities taking place in the hotel, the city and the region, so that guests consistently receive up-to-date and correct information</li><li>Participates in Monthly Statistics and Reports.</li><li>Ensures that Credit Extended to Guests is strictly Controlled and that the Mode of Payment is clearly understood within the limits of the Hotel Credit Policy.</li><li>Review the expected arrivals for the day to identify possible no show in order to maximize room utilization consistantly.</li><li>Reviews all the Night Reports Each Morning before Distribution to ensure it is accurate.</li><li>Reviews the No Show's from the previous day to ensure that the Billing or the action taken is appropriate.</li><li>To regularly liaise with the Housekeeping Department regarding daily arrivals/departures and room allocations and with the Finance Department regarding all daily Front Office finance matters</li><li>To ensure that all Front Office employees on duty are fully familiar with the hotel and conversant with all hotel services and the opening &amp; closing times of all outlets</li></ul></div>
<div>
Experience &amp; Educational Requirements</div>
<ul><li>Degree or Diploma in hotel Management or equivalent</li><li>Qualification in Front Office Operations</li><li>2 years in similar position in a five-star hotel.</li><li>Middle East Experience is preferred</li><li>OPERA/Fidelio Knowledge</li><li>Computer skills</li><li>Excellent communication skills</li><li>Effective communication skills</li><li>Excellent telephone skills</li><li>Ability to attend emergencies in a level-headed manner</li><li>The ability to multitask</li><li>Professionalism</li><li>Attention to Detail &amp; Quality</li><li>Problem Solving and Decision Making</li><li>Interpersonal Skills</li><li>Customer service oriented</li></ul> 
<div></div>
<div>Join a team that is warm,caring, connected and empowered to create truly unique experiences. We believe in making our guests happy beyond anything they have ever imagined. We wow them at every turn and create memories that will last a lifetime. You will be at the heart of this vision, to constantly innovate to deliver Amazing Experiences and Everlasting Memories.</div></div>

Coordinator, Front Office

Al Shamali Auto Parts Group

<ul><li>Greet visitors and handle incoming calls in a professional manner.</li><li>Manage front-desk operations, appointment scheduling, and visitor logs.</li><li>Provide administrative and secretarial support to the management team.</li><li>Prepare and maintain documents, correspondence, and basic reports.</li><li>Handle email communication, filing, and office record management.</li><li>Coordinate meetings, arrange logistics, and manage calendars.</li><li>Assist with office supplies, courier handling, and general office tasks.</li><li>Maintain a clean and organized reception area.</li></ul>Job Type: Full-time

Receptionist cum Secretary

Morning Glory Health Club & Spa LLC

Job Summary:We are looking for a friendly, organized, and professional Salon Receptionist to be the face of our salon. The ideal candidate will greet clients, manage appointments, handle phone and WhatsApp inquiries, process payments, and ensure a smooth customer experience from entry to exit.Key Responsibilities:<ul><li>Greet clients warmly and create a welcoming atmosphere.</li><li>Manage the booking system (walk-ins, phone calls, WhatsApp, and online platforms like Fresha/Booksy).</li><li>Confirm and follow up on appointments and cancellations.</li><li>Answer phone calls, messages, and social media inquiries promptly.</li><li>Maintain a clean and organized front desk area.</li><li>Process payments via cash, card, or mobile platforms.</li><li>Upsell salon services and packages when appropriate.</li><li>Maintain client records and preferences in the system.</li><li>Coordinate with hairdressers, technicians, and therapists for smooth scheduling.</li><li>Monitor and order front desk supplies when needed.</li><li>Handle client complaints or concerns professionally and efficiently.</li></ul><ul><li>Qualifications:</li><li>at least 2 years' experience as a receptionist or customer service role (preferably in a salon or spa).</li><li>Excellent communication and interpersonal skills.</li><li>Proficient in MS Office, booking software (e.g., Fresha, and WhatsApp Business.</li><li>Well-groomed, polite, and professional demeanor.</li><li>Strong multitasking and organizational skills.</li><li>Fluency in English; other languages Arabic are a plus.</li></ul>Job Type: Full-timePay: From AED3,000.00 per month

Female Receptionist ( philipino)

Lajoya Polyclinic 

We are looking for a Medical Receptionist to join our clinic. The ideal candidate will handle front desk operations and provide excellent patient service.Key Responsibilities:<ul><li>Greet and assist patients professionally</li><li>Schedule, confirm, and manage appointments</li><li>Answer phone calls, WhatsApp messages, and inquiries</li><li>Maintain and update patient records</li><li>Coordinate with doctors and clinic staff</li></ul>Requirements:<ul><li>Previous experience in a medical clinic is preferred</li><li>Strong communication and organizational skills</li><li>Languages required: Arabic &amp; English</li><li>Professional appearance and positive attitude</li></ul>Job Type: Full-timeWork Location: In person

Receptionist – Medical Clinic

One Life Home Health Care center

Job Title: Medical ReceptionistLocation: Dubai Department: HomeCareSalary 3200-3500 /month all included in salary Job SummaryThe Medical Receptionist is responsible for providing front-desk administrative support in a healthcare facility. This role serves as the first point of contact for patients, ensuring a welcoming environment while managing appointments, patient records, and communication between patients, admin staff and medical staff.Key Responsibilities<ul><li>Greet patients and visitors in a courteous and professional manner</li><li>Schedule, confirm, and manage patient appointments</li><li>Answer phone calls, emails, and inquiries promptly</li><li>Register patients and verify personal, insurance, and billing information</li><li>Maintain and update electronic medical records (EMR) accurately</li><li>Handle patient check-in and check-out procedures</li><li>Collect co-payments and process basic billing transactions</li><li>Ensure patient confidentiality and compliance with healthcare regulations (e.g., HIPAA)</li><li>Coordinate with physicians, nurses, and other healthcare staff</li><li>Maintain a clean and organized reception area</li><li>Assist with administrative tasks such as filing, scanning, and data entry</li></ul>Required Qualifications<ul><li>High school diploma or equivalent</li><li>Proven experience as a receptionist or front desk representative (medical setting preferred)</li><li>Knowledge of medical terminology and healthcare procedures is an advantage</li><li>Proficiency in Microsoft Office and medical scheduling software</li><li>Excellent communication and interpersonal skills</li><li>Strong organizational and multitasking abilities</li></ul>Preferred Skills &amp; Competencies<ul><li>Experience with electronic health records (EHR/EMR) systems</li><li>Ability to handle sensitive information with discretion</li><li>Customer-service-oriented mindset</li><li>Ability to work in a fast-paced healthcare environment</li></ul>Working Conditions<ul><li>Office/clinic-based environment</li><li>May require standing or sitting for extended periods</li><li>Interaction with patients, medical staff, and the public</li></ul>Employment Type<ul><li>Part-time</li></ul>Job Type: Full-timePay: AED3,200.00 - AED3,500.00 per month

Medical Receptionist

The Hundred Wellness Centre

Please Read Carefully Before ApplyingWe are looking for an experienced, confident, and service-driven Senior Medical Receptionist to join our team at The Hundred Wellness Centre. This role requires exceptional professionalism, strong communication skills, and the ability to manage front-desk operations in a medical and wellness environment. The ideal candidate is warm, reliable, organized, and committed to delivering an outstanding client/patient experience.Please note:<ul><li>A 7-day mandatory trial period is required before onboarding.</li><li>Kindly submit your updated CV along with a recent professional photograph.</li><li>We encourage you to read through the responsibilities and learn more about our centre before applying.</li><li>Only serious applicants who are aligned with our values and available to join immediately will be considered.</li><li>Please ensure that you are comfortable with the salary range before submitting your application.</li></ul>⸻Key Responsibilities<ul><li>Greet and welcome all clients/patients with warmth and professionalism, ensuring a smooth and reassuring front-desk experience.</li><li>Answer incoming phone calls and handle general inquiries with accuracy, confidence, and strong service etiquette.</li><li>Respond to client/patient emails promptly and follow up on wellness-related inquiries with attention to detail.</li><li>Manage appointment bookings, schedule changes, and confirmations with efficiency and minimal errors.</li><li>Prepare invoices, insurance claim forms, and process payments with accuracy and adherence to clinic procedures.</li><li>Maintain, update, and organize client/patient records through our data entry system, ensuring confidentiality and compliance.</li><li>Coordinate the daily schedules of doctors, therapists, and instructors to ensure seamless clinic operations.</li><li>Update and manage weekly class schedules across internal systems and client-facing platforms.</li><li>Monitor, track, and replenish office and clinic supplies to support uninterrupted workflow.</li><li>Deliver exceptional front-desk service, maintaining a calm, professional, and client-centered environment at all times.</li><li>Guide clients/patients in using the Body Composition Analysis machine and assist them with the infrared sauna.</li><li>Receive payments, generate credit card reports, and reconcile petty cash at end of day with high accuracy.</li><li>Handle client/patient feedback and resolve concerns professionally, escalating matters only when necessary.</li><li>Identify operational gaps and support process improvements to enhance client experience and workflow efficiency.</li><li>Carry out additional administrative and clinic-related tasks as assigned to support daily operations.</li></ul>⸻About UsThe Hundred is a holistic wellness destination rooted in the heart of Dubai. Our centre integrates the best of movement, nutrition, and health to inspire meaningful change. Learn more about our story and offerings at www.thehundred.ae.Job Type: Full-timePay: AED5,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>customer service : 5 years (Required)</li></ul>Language:<ul><li>Tagalog (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Senior Medical Receptionist

Explore 529+ Front desk coordinator in Dubai this January. Find roles across top companies and apply now to boost your career.