administrative assistant

receptionist

sales coordinator

office administrator

project coordinator

front desk coordinator

German Neuroscience Center FZ-LLC

<div>
 
 Administrative Receptionist in position in leading, well-reputed center for Neurology, Psychiatry, Psychology in Dubai
 
 
 
 
 
 
 Summary:
 
 
 
 We are seeking a professional, organized, and patient-focused Administrative Receptionist to join our team. In this role, you will serve as the first point of contact for patients and visitors, ensuring a welcoming and professional experience while supporting the smooth daily operations of the center.
 
 
 
 
 
 The ideal candidate is highly organized, customer-service oriented, and able to manage front desk responsibilities efficiently in a fast-paced healthcare environment. This role requires excellent communication skills, attention to detail, emotional intelligence, and the ability to handle sensitive information with professionalism and confidentiality.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Welcome and assist patients and visitors in a professional and compassionate manner.
 </li>
 <li>
 Manage patient registration, appointment coordination, and patient journey processes in an efficient and professional manner.
 </li>
 <li>
 Handle incoming calls, WhatsApp inquiries, emails, and appointment scheduling professionally.
 </li>
 <li>
 Coordinate and confirm appointments while ensuring accurate patient information is maintained in the system.
 </li>
 <li>
 Provide patients with accurate information regarding services, clinicians, assessments, and clinic procedures.
 </li>
 <li>
 Maintain organized reception and waiting areas to ensure a positive patient experience.
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 Process administrative documentation, patient records, forms, and reports accurately.
 </li>
 <li>
 Coordinate with clinical and administrative departments to support smooth patient flow and daily operations.
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 <li>
 Handle patient concerns or inquiries professionally and escalate matters when required.
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 <li>
 Ensure strict confidentiality and compliance with healthcare privacy and administrative policies.
 </li>
 <li>
 Support additional administrative and operational duties as assigned.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Previous experience in a receptionist, front desk, customer service, or administrative role, preferably within a healthcare or medical setting.
 </li>
 <li>
 Strong communication and interpersonal skills with excellent spoken and written English (additional languages are an advantage).
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 <li>
 Professional demeanor and strong customer service orientation.
 </li>
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 Excellent organizational skills and ability to multitask in a fast-paced environment.
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 Proficiency in Microsoft Office, scheduling systems, and administrative software.
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 Ability to manage sensitive situations with empathy, professionalism, and discretion.
 </li>
 <li>
 Strong attention to detail and commitment to accuracy and confidentiality.
 </li>
 <li>
 Familiarity with healthcare administration and medical terminology is an advantage.
 </li>
 </ul>
 
 
 
 
 
 What We&rsquo;re Looking For:
 
 
 <ul>
 <li>
 A patient-focused individual who creates a welcoming and supportive environment for patients and visitors.
 </li>
 <li>
 Someone who can balance professionalism, empathy, and efficiency in a healthcare setting.
 </li>
 <li>
 A proactive team player with strong organizational and communication skills.
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 <li>
 An individual committed to maintaining high service standards, confidentiality, and professionalism at all times.
 </li>
 </ul>
 
 
 
 
 Interested candidates should submit their curriculum vitae to application@gnc-dubai.com
 
</div>

Administrative Receptionist

Element8

Responsibilities
 <ul>
<li>Oversee day-to-day administrative operations and ensure smooth office management.</li>
<li>Manage front desk and receptionist responsibilities, including handling calls, visitor management, and inquiry coordination.</li>
<li>Coordinate schedules, meetings, appointments, and travel arrangements for management and staff.</li>
<li>Handle incoming emails, phone calls, and internal communications efficiently to support team coordination.</li>
<li>Maintain employee records, HR documentation, attendance, leave records, and onboarding formalities.</li>
<li>Assist in recruitment coordination, interview scheduling, and employee engagement activities.</li>
<li>Support payroll coordination and provide administrative assistance to the Accounts Department.</li>
<li>Ensure proper office maintenance, vendor coordination, and procurement of office supplies.</li>
<li>Provide administrative and operational support to different departments as required.</li>
<li>Welcome and assist visitors professionally to ensure a positive office experience.</li>
</ul>
Requirements
 
<ul>
<li>Minimum 3 years of experience in Administration and HR roles, preferably in an IT firm.</li>
<li>Immediate joiners preferred.</li>
<li>Proficiency in CRM software such as Salesforce or HubSpot.</li>
<li>Strong organizational, coordination, and multitasking skills.</li>
<li>Excellent communication and interpersonal skills.</li>
<li>Experience in front office/receptionist duties will be an added advantage.</li>
<li>Basic knowledge of HR processes, payroll coordination, and employee documentation.</li>
<li>Ability to work independently and maintain confidentiality.</li>
<li>Age: 30 years and above.</li>
</ul>

Admin cum HR

VICTORIA DENTAL LABORATORY

Job SummaryWe are seeking a Dental Laboratory Receptionist. The ideal candidate will manage front-desk duties, support doctors and clinic communication, schedule delivery , and assist with administrative tasks to ensure smooth daily operations.⸻Key Responsibilities* Answer phone calls, respond to emails, and direct inquiries appropriately* Schedule and confirm appointments using our practice management system* Maintain patient records, files, and database entries* Process incoming and outgoing lab orders* Prepare and distribute correspondence and office communications* Coordinate with dental technicians and office staff as needed* Perform other administrative tasks as assigned⸻Qualifications* Previous experience in dental lab or medical reception preferred* Strong customer service skills and professional phone etiquette* Excellent communication and interpersonal skills* Ability to multi-task and prioritize in a fast-paced environment* Proficient with Microsoft Office and scheduling software* Attention to detail and strong organizational skillsWork Location: In person

Lady Receptionist Dental Laboratory

SCS Capital Financial Group

Job OverviewWe are seeking a professional, organized, and proactive Office Manager to oversee daily office operations and provide front-desk support in a fast-paced legal and business environment. The ideal candidate should possess strong communication skills, excellent organizational abilities, and the capability to handle administrative responsibilities efficiently while maintaining a professional image for the company.Key Responsibilities<ul><li>Manage daily office operations and administrative activities.</li><li>Welcome clients and visitors in a professional and courteous manner.</li><li>Maintain office records, filing systems, and documentation.</li><li>Coordinate meetings, calendars, and internal communications.</li><li>Support management with administrative and operational tasks.</li><li>Monitor office supplies and coordinate with vendors .</li><li>Assist in preparing letters, reports, and basic documentation.</li><li>Ensure the reception and office areas remain organized and presentable at all times.</li><li>Maintain confidentiality of company and client information.</li></ul>Requirements<ul><li>Previous experience in office administration, receptionist, or office management roles is preferred.</li><li>Professional appearance and excellent interpersonal skills.</li><li>Proficient in Microsoft Office and basic computer applications.</li><li>Positive attitude and professional work ethic.</li></ul>What We Offer<ul><li>Professional and supportive working environment.</li><li>Career growth opportunities.</li></ul>Application Question(s):<ul><li>What is your expected salary?</li></ul>Work Location: In person

Admin Receptionist

Legend Dealership

Job Purpose:The Admin cum Receptionist will manage the front desk and provide comprehensive administrative support across the organization. The role requires a full time dedicated resource 5 days working on site.Key Duties:<ul><li>Greet and welcome visitors in a professional and friendly manner.</li><li>Answer and direct phone calls to the appropriate departments.</li><li>Manage the reception area, ensuring it is clean and organized.</li><li>Handle incoming and outgoing mail and courier services.</li><li>Assist with scheduling and coordinating meetings and appointments.</li><li>Maintain and update company databases and records.</li><li>Prepare and format documents, reports, and presentations.</li><li>Assist in the preparation of regularly scheduled reports.</li><li>Order and maintain office supplies and inventory.</li><li>Provide information and assistance to clients, visitors, and employees.</li><li>Handle customer inquiries and complaints professionally.</li><li>Coordinate with various departments to resolve issues promptly.</li><li>Ensure office equipment is properly maintained and serviced.</li><li>Assist in organizing company events, conferences, and activities.</li><li>Support HR in the recruitment process by scheduling interviews and maintaining candidate records.</li><li>Perform general office duties such as filing, photocopying, and faxing.</li><li>Assist with travel arrangements and bookings for staff.</li><li>Handle sensitive information in a confidential manner.</li><li>Other tasks as assigned by management.</li></ul>Qualification &amp; Experience:<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field is preferred.</li><li>Proven experience as a receptionist, administrative assistant, or in a similar role.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Excellent communication and interpersonal skills.</li><li>Strong organizational and multitasking abilities.</li><li>Attention to detail and problem-solving skills.</li><li>Ability to work independently and as part of a team.</li><li>Knowledge of office management systems and procedures.</li></ul>Bilingual (Arabic/English) preferred.Job Type: Full-timePay: AED6,000.00 - AED7,000.00 per monthApplication Question(s):<ul><li>Do you have a family book?</li><li>Are you comfortable working full time on site job?</li></ul>Work Location: In person

Receptionist- UAE national

ANJOYS TECHNICAL SERVICES LLC

We are Hiring - Receptionist cum Admin AssistantWe are looking for a professional and organized Receptionist cum Admin Assistant to manage front desk operations and provide administrative support to join our team.Key Responsibilities<ul><li>Greet and assist visitors, clients, and suppliers in a professional manner</li><li>Answer, screen, and direct incoming phone calls and emails</li><li>Maintain office reception area and ensure cleanliness of the office and organization</li><li>Handle incoming and outgoing documents, courier, and deliveries</li><li>Prepare and maintain records, filing and office documents</li><li>Support procurement, sales, and technical departments with administrative tasks</li><li>Monitor office supplies and coordinate replenishment when necessary</li><li>Assist in preparing quotations, invoices, and reports as required</li><li>Maintain confidentiality of company information and records</li><li>Coordinate with staff and management for daily operations</li><li>Perform other clerical and administrative duties assigned by management</li></ul>Requirements<ul><li>Proven experience as Receptionist, Admin Assistant, or similar role</li><li>Good communication and interpersonal skills</li><li>Proficient in Microsoft Office (Word, Excel)</li><li>Strong organizational and multitasking abilities</li><li>Professional appearance and positive attitude</li><li>Ability to work under pressure and handle multiple tasks</li><li>Knowledge in documentation and basic office procedures</li><li>Bachelor&rsquo;s degree or Diploma in Business Administration or related field preferred</li><li>Minimum 1&ndash;2 years experience in receptionist or administrative work</li><li>Office-based work environment</li></ul>Pay: AED2,500.00 - AED3,000.00 per monthWork Location: In person

Receptionist cum Admin Assistant

IZIL Beauty

Job description:Job Title: Spa ReceptionistDepartment: Spa &amp; StoreReports To: Spa &amp; Store ManagerRole OverviewThe Spa Receptionist is the first point of contact for clients, responsible for providing a warm welcome,handling reservations, and ensuring a seamless guest experience. This role requires strong customerservice skills, organization, and the ability to manage administrative tasks efficiently. The SpaThe receptionist will contribute to maintaining the spa&rsquo;s professional image and delivering an outstandingclient experience.Key ResponsibilitiesGuest Relations &amp; Customer Service Greet clients warmly and confirm their scheduled treatments or services. Provide guidance on spa procedures and answer client inquiries in a professional manner. Inform clients about promotions, discounts, and new beauty products available. Obtain and document guest feedback regarding treatments and overall experience. Assist in resolving customer complaints and escalate issues as needed.Front Desk &amp; Administrative Duties Open and close the spa at designated times. Maintain a clean and organized reception area. Handle incoming calls, provide accurate information, and confirm appointments. Manage the visitor register to track daily spa visitors. Schedule and update client appointments, ensuring smooth workflow for service providers. Notify spa staff of last-minute cancellations or walk-in clients. Maintain an up-to-date register of loyal and long-term clients.Spa ReceptionistFinancial &amp; Inventory Management Process client payments for services and products. Handle petty cash requests and deposits as needed. Ensure proper handover of cash, client records, and shift reports before leaving work. Check inventory levels and place orders with the Inventory Controller when necessary.Marketing &amp; Promotions Assist in developing and implementing promotional events to attract new clients. Educate clients on beauty products and recommend suitable treatments based on their needs. Promote available spa services and loyalty programs to enhance customer engagement.Compliance &amp; Team Collaboration Attend and actively participate in staff meetings and training sessions. Maintain punctuality for appointments, meetings, and team functions. Adhere to company grooming and uniform standards. Follow standard operating procedures (SOP) and ensure compliance with company policies.Qualifications &amp; ExperienceEducation &amp; Certifications High school diploma or equivalent (additional qualifications in hospitality or administrationare a plus). Knowledge of spa or wellness services is an advantage.Skills &amp; Competencies Strong interpersonal and communication skills. Excellent organizational and time management abilities. Ability to multitask and work efficiently under pressure. Proficiency in using appointment booking software and Microsoft Office applications.Spa Receptionist Self-motivated and able to work independently or as part of a team.Personal Attributes Positive Attitude: Approachable and friendly demeanor. Customer-Focused: Passion for delivering high-quality service. Adaptability: Ability to respond to different work situations effectively. Professionalism: High grooming and presentation standards. Team Player: Works collaboratively with colleagues to ensure smooth operations.Why Join Us?As a Spa Receptionist, you will play a crucial role in creating a welcoming and relaxing environmentfor clients. This role offers opportunities for professional growth, teamwork, and contributing to aluxury spa experience. If you have a passion for customer service and organization, we invite you tobe part of our team.This job description outlines the key responsibilities and expectations for the Spa Receptionist role.Additional duties may be assigned based on business needsPay: AED4,000.00 per monthLanguage:<ul><li>Must Be Arabic Speaker (Preferred)</li></ul>Work Location: In person

Spa Receptionist - Female

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