receptionist

office administrator

front desk receptionist

office manager

project coordinator

front desk coordinator

DESIGNSMITH INTERIORS LLC

Role PurposeThe Receptionist is responsible for managing front desk operations and acting as the first point of contact for clients, visitors, vendors, and internal teams. The role ensures smooth communication flow, professional office coordination, and disciplined handling of calls, emails, stationery, and administrative tasks.This role focuses on professional communication, organization, and consistency, ensuring the office functions efficiently on a day-to-day basis.Works closely with: Management, Project Teams, HR, Vendors, and ClientsShould be proficient in HindiOversees and Manages:<ul><li>Front desk operations</li><li>Incoming and outgoing communication</li><li>Office stationery and basic administration</li></ul>Key Role Identity<ul><li>First point of contact, not gatekeeper</li><li>Communicator, not message dropper</li><li>Coordinator, not task avoider</li><li>Professional representative of the company</li></ul>Key Responsibilities1. Front Desk &amp; Client Handling<ul><li>Greet and welcome clients, consultants, and visitors professionally</li><li>Manage visitor entries, appointments, and meeting coordination</li><li>Maintain a presentable and disciplined reception area</li></ul>2. Communication Management (Mandatory)<ul><li>Answer, screen, and direct incoming phone calls efficiently</li><li>Handle official emails, inquiries, and correspondence</li><li>Ensure accurate communication between:</li><li>Management</li><li>Project and site teams</li><li>Vendors and clients</li><li>Follow up on messages to ensure closure</li></ul>3. Office &amp; Stationery Management<ul><li>Monitor and manage office and site stationery requirements</li><li>Maintain stock levels and raise purchase requests on time</li><li>Coordinate pantry and basic office supplies</li></ul>4. Mail &amp; Courier Coordination<ul><li>Receive, record, and distribute incoming mails and couriers</li><li>Arrange outgoing couriers and maintain dispatch records</li><li>Coordinate document movement between office and sites</li></ul>5. Administrative Support<ul><li>Support Admin and HR teams with daily office coordination</li><li>Assist in filing, scanning, record keeping, and documentation</li><li>Maintain registers and basic office records</li></ul>Key Competencies &amp; Experience<ul><li>2&ndash;5 years&rsquo; experience as a Receptionist or Front Office Executive</li></ul>(construction or contracting industry preferred)<ul><li>Strong verbal and written communication skills (mandatory)</li><li>Proficiency in MS Office (Word, Excel, Outlook)</li><li>Professional appearance and client-handling skills</li><li>Strong organizational and multitasking ability</li><li>Ability to work in a fast-paced construction office environment</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Please share your current Salary</li><li>Please share your expected Salary</li><li>Please share your notice period</li><li>Please share your total experience</li><li>Please rate your Hindi in language skill out of 10</li></ul>Work Location: In person

Receptionist

Thomsun Industries

The Receptionist cum Coordinator is responsible for managing front desk operations while providing comprehensive administrative support. This role involves handling documentation, coordinating office processes, maintaining records, and ensuring smooth day-to-day administrative functions. The position requires strong communication skills, attention to detail, and the ability to multitask efficiently.Key ResponsibilitiesFront Desk &amp; Reception DutiesGreet and welcome visitors in a professional and courteous manner.Manage incoming calls, emails, and inquiries; direct them to the appropriate departments.Maintain the reception area, ensuring it is clean, organized, and presentable.Handle courier services, incoming/outgoing mail, and deliveries.Project Coordination &amp; Support ResponsibilitiesCoordinate with the Projects, Sales, and Technical teams for day-to-day project-related administrative support.Assist in the preparation, tracking, and submission of project submittals, documents, and correspondence as per project requirements.Maintain and update project files, trackers, and records, ensuring all documents are properly filed and easily retrievable.Follow up with internal departments and external parties (clients, consultants, vendors) on submittals, approvals, and documentation status.Support project teams by coordinating meetings, site visit schedules, and documentation deadlines.Ensure timely circulation of project-related documents and maintain version control.Assist in preparing project reports, status updates, and basic documentation as required by management.Maintain confidentiality and accuracy of all project-related information.Skills &amp; CompetenciesStrong verbal and written communication skills.Excellent organizational and time-management abilities.Attention to detail and accuracy in documentation.Ability to multitask and prioritize workload.Professional appearance and customer-focused attitude.Qualifications &amp; ExperienceBachelor&rsquo;s degree or diploma in Administration, Business, or a related field preferred.0&ndash;3 years of experience in a receptionist or administrative role.Proficiency in MS Office (Word, Excel, Outlook).Experience handling documentation and office processes is mandatory.Job Type: Full-timePay: AED2,500.00 - AED3,500.00 per monthWork Location: In person

Receptionist cum coordinator

Al Riyady For Auditing of Accounts EST

Industry: Design &amp; Art Studio Location: Al Quoz Salary: AED 3,000 &ndash; 3,500 Availability: Immediate Joiner OnlyRole OverviewA creative Design &amp; Art Studio in Al Quoz is seeking an energetic and professional Receptionist cum Party Host to manage front-desk operations while also supporting and hosting children&rsquo;s parties and studio events. The ideal candidate will combine strong customer service skills with a lively, engaging personality suited for event hosting and guest interaction.Key ResponsibilitiesFront Desk &amp; Administrative Duties<ul><li>Greet and welcome clients and visitors in a professional and friendly manner</li><li>Handle incoming calls, messages, and general inquiries</li><li>Manage bookings, appointments, and event scheduling</li><li>Assist with preparing basic presentations and PDF documents when required</li><li>Perform general administrative and clerical tasks</li><li>Maintain a clean, organized, and presentable reception area</li></ul>Event Hosting &amp; Party Coordination<ul><li>Host and manage children&rsquo;s birthday parties and themed studio events</li><li>Engage children and guests through games, activities, and entertainment</li><li>Assist with setting up basic balloon d&eacute;cor and simple party decorations</li><li>Coordinate event flow to ensure a fun and smooth experience for guests</li><li>Support light event setup and cleanup as required</li><li>Maintain an energetic, positive, and welcoming atmosphere during events</li></ul>Requirements<ul><li>Minimum 1 year experience in reception, customer service, or event hosting</li><li>Previous party hosting or entertainment experience is preferred</li><li>Basic knowledge of balloon d&eacute;cor or simple party decorations</li><li>Basic graphic or presentation skills (creating presentations or PDFs)</li><li>Good computer skills and familiarity with office software</li><li>Confident, outgoing, and child-friendly personality</li><li>Strong communication and interpersonal skills</li><li>Professional appearance and positive attitude</li><li>Flexible to work during weekends or event schedules</li><li>Available to join immediately</li></ul>Ideal Candidate: A friendly, creative, and energetic individual who enjoys interacting with people, especially children, while also maintaining professional front-desk operations within a vibrant art studio environment.Job Types: Full-time, PermanentPay: AED3,000.00 - AED3,500.00 per monthApplication Question(s):<ul><li>Nationality?</li><li>Previous experience as a party host or entertainer? (mandatory)</li><li>Expected Salary?</li><li>Immediate Joiner?</li></ul>

Party Host cum Receptionist

Al Riyady

Industry: Design &amp; Art Studio Location: Al Quoz Salary: AED 3,500 &ndash; 4,000 Availability: Immediate Joiner OnlyRole OverviewA creative Design &amp; Art Studio in Al Quoz is seeking an energetic and professional Receptionist cum Party Host to manage front-desk operations while also supporting and hosting children&rsquo;s parties and studio events. The ideal candidate will combine strong customer service skills with a lively, engaging personality suited for event hosting and guest interaction.Requirements<ul><li>Minimum 1 year experience in reception, customer service, or event hosting</li><li>Previous party hosting or entertainment experience is preferred</li><li>Basic knowledge of balloon d&eacute;cor or simple party decorations</li><li>Basic graphic or presentation skills (creating presentations or PDFs)</li><li>Good computer skills and familiarity with office software</li><li>Confident, outgoing, and child-friendly personality</li><li>Strong communication and interpersonal skills</li><li>Professional appearance and positive attitude</li><li>Flexible to work during weekends or event schedules</li><li>Available to join immediately</li></ul>Ideal Candidate: A friendly, creative, and energetic individual who enjoys interacting with people, especially children, while also maintaining professional front-desk operations within a vibrant art studio environment.Job Types: Full-time, PermanentPay: AED3,500.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Nationality?</li><li>Experience as a Kid's Party host with basic balloon &amp; Deco experience?</li><li>Expected Salary?</li><li>Immediate Joiner?</li></ul>Work Location: In person

Kid's Party Host (basic balloon & decor) cum Receptionist

Al Mukhalat Perfume LLC

Job Summary We are seeking a well-organized and personable Admin Cum Receptionist to manage front desk operations while providing administrative support.Responsibilities:<ul><li>Handle front desk operations and greet visitors</li><li>Answer and direct phone calls professionally</li><li>Manage appointments, emails, and inquiries</li><li>Perform general administrative and clerical tasks</li><li>Maintain records, documents, and filing systems</li><li>Coordinate with internal departments</li><li>Manage office supplies and day-to-day office support</li><li>Assist and provide administrative support to all departments as required</li></ul>Requirements:<ul><li>Good communication and interpersonal skills</li><li>Good computer knowledge (MS Word, Excel, Email)</li><li>Strong organizational and multitasking abilities</li><li>Professional attitude and appearance</li><li>Prior experience preferred</li></ul>Language: English fluency is mandatoryJob Type: Full-timePay: AED2,000.00 - AED3,000.00 per monthApplication Question(s):<ul><li>How many days you require to join the company ? </li><li>How many years of experience you have in the admin role? </li><li>What is your visa status ? </li></ul>Work Location: In person

Admin cum Receptionist ( FEMALE ONLY)

BURGER HAYRAN

Job Title: Salon Receptionist Location: Al Jaddaf, Dubai Job Type: Full-TimeNationality: PhilippineJob Description: We are looking for a friendly and professional receptionist to join our salon. The ideal candidate will:<ul><li>Greet clients warmly and professionally</li><li>Answer phone calls and schedule appointments</li><li>Manage the salon&rsquo;s front desk and handle payments</li><li>Maintain a clean and organized reception area</li></ul>Qualifications:<ul><li>Female candidate preferred</li><li>Excellent communication and customer service skills</li><li>Professional appearance and demeanor</li><li>Basic computer skills for appointment scheduling</li><li>Previous experience in a salon or customer service is a plus</li></ul>Submit your CV to_ info@aromadilamore.com_Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per monthWork Location: In person

Salon Receptionist

Amal Alrashedi Lawyers and Legal Consultants LLC

We are hiring!A reputable law office in Dubai is looking for a professional and dedicated Receptionist (Russian speaker) with a legal background.Requirements:* Fluent in Russian and English (spoken and written)* Educational background in Law (degree or relevant experience)* Previous experience in a law firm or legal environment is preferred* Strong communication and organizational skills* Professional appearance and client-focused attitudeResponsibilities:* Welcoming clients and managing front desk operations* Handling calls, emails, and appointments* Assisting legal team with administrative tasks* Maintaining confidentiality and professionalism at all timesLocation: DubaiEmployment Type: Full-timeIf you meet the above requirements and are ready to join a dynamic legal team, please send your cv with a short cover letter to jobs@amalalrashedilawfirm.comWe look forward to hearing from you!Please do not apply if you don&rsquo;t speak Russian language due to specific preference.Thank you.Job Type: Full-timeWork Location: In person

Receptionist (Russian Speaker)

Explore 175+ Front desk coordinator in Dubai this April. Find roles across top companies and apply now to boost your career.