receptionist

sales coordinator

office manager

front office supervisor

operations coordinator

front desk coordinator

THE PIANO GALLERY

Walk-In Interview: Front Desk / Sales Associate (Tagalog Speaker)Date: 8th December 2025 to 12th December 2025 Time: 11AM- 4PM Location: Melodica Head Office, Office 1001, Mazaya Business Avenue, Tower AA1, JLT, Dubai Contact: +971 52 434 7377Location: Dubai &ndash; Melodica Music AcademyWhy join us? At Melodica Music Academy, you&rsquo;ll be part of a lively, creative team where music meets customer service. We offer an upbeat, supportive environment and a chance to grow your career in both client-facing and sales roles.Role summary: You&rsquo;ll be the first point of contact for visitors and prospects&mdash;handling front-desk duties, enquiries, directing customers, and actively supporting our sales efforts. If you&rsquo;re confident, presentable, and love helping people, we want you onboard quickly.Key Requirements:<ul><li>Female candidates only.</li><li>Fluent in Tagalog and strong in English (both written &amp; verbal).</li><li>Minimum 2 years of proven experience in sales plus customer service/front-desk coordination.</li><li>Previous secretarial, front-desk or coordinator background is preferred.</li><li>Good computer skills and fast typing (minimum ~35 wpm).</li><li>Polished appearance and professional demeanour.</li><li>Must be currently in the UAE, available for immediate join &mdash; no notice period</li></ul>Why you&rsquo;ll enjoy working here:<ul><li>Dynamic job role combining reception, sales and client engagement.</li><li>Opportunity to be in a creative/musical environment (not a typical office).</li><li>Interaction with a variety of clients and potential for personal growth.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED5,500.00 per month

Front Desk/ Sales (Tagalog Speaker)

Johnson Controls

<div>What you will do
Front Office Coordinator is a key role reporting to the Operations Supervisor, and is responsible for providing efficient support and handle General Administration tasks, while providing efficient utilization of resources in accordance with applicable standards. The Front Office Coordinator will be based in Dubai and will be in-charge of general administrative, travel &amp; event planning, Technical training coordination activities.
As a member of this team, you will work within a vibrant environment that provides a platform for you to use your experience to generate satisfactory results.
How you will do it
As a Front Office Coordinator, your responsibilities will be:
Front Desk Management:<ul><li>
Greet and welcome visitors in a professional and friendly manner.</li><li>
Answer, screen, and forward incoming phone calls promptly.</li><li>
Direct guests to the appropriate person or department.</li></ul>
Communication:<ul><li>
Respond to inquiries via phone, email, or in person.</li><li>
Provide accurate information about the company to clients and visitors.</li></ul>
Office Management Assistance:<ul><li>
Monitor and maintain office supplies inventory.</li><li>
Coordinate with vendors for office maintenance and services.</li></ul>
Compliance &amp; Security:<ul><li>
Ensure adherence to security protocols for visitors and staff.</li><li>
Report any suspicious activity or safety concerns to management.</li></ul>
Travel and Event planning:<ul><li>
Coordinate travel administration and travel expenses for visitors and internal personnel. Included but not limited to reservations, mode of transportation, travel dates and accommodations.</li><li>
Help to prepare event schedules and coordinate with parties as needed.</li></ul>
What we look for
Required:<ul><li>High school education in business administration or a similar field</li><li>Fluency in English, both written and verbal</li><li>1-3 years of working experience / Internship experience in Admin / Coordinator related activities</li><li>Solid organizational skills including attention to detail and multi-tasking skills</li><li>Proficient in MS office</li></ul></div>

Front Office Coordinator (UAE nationals only)

NEW WORLD HORIZON GENERAL TRADING LLC

We Are Hiring: Reception &amp; Operations Coordinator &ndash; Dubai OfficeNew World Horizon is looking for a friendly, organized, and proactive Reception &amp; Operations Coordinator to support our daily office operations and front-desk activities in Dubai &ndash; experience in the oil &amp; gas industry is an advantage.Front Office &amp; Reception<ul><li>Welcome visitors, clients, and partners in a professional and friendly manner.</li><li>Answer and route phone calls, emails, and general inquiries.</li><li>Manage reception area, meeting room bookings, and guest arrangements.</li></ul>Operations &amp; Coordination<ul><li>Coordinate day-to-day office operations and support different departments.</li><li>Assist the operations team with documentation, follow-ups, and basic logistics.</li><li>Support coordination between Dubai office and other branches (UAE, Qatar, KSA).</li></ul>Administration &amp; Documentation<ul><li>Handle filing, scanning, and maintaining records and registers.</li><li>Prepare basic reports, letters, and internal communication when required.</li><li>Support in arranging courier, shipments, and office supplies.</li></ul>What We&rsquo;re Looking For<ul><li>Previous experience in reception / office administration / coordination (oil &amp; gas industry preferred).</li><li>Strong communication skills and customer-service mindset.</li><li>Good command of English (Arabic is a plus).</li><li>Organized, reliable, and able to multitask in a fast-paced environment.</li></ul>To Apply: Send your CV to: CAREERS@NWH.AEJob Type: Full-time

Reception & Operations Coordinator

Arton Capital - Empowering Global Citizenship®

<div>
 
 
 Company Description
 
 
 
 Arton Capital empowers individuals and families to become Global Citizens by investing in second residence and citizenship around the world. As a global financial advisory firm, Arton plays a critical role in helping governments, industry professionals, and investors achieve their goals efficiently. With over 15 offices worldwide, Arton Capital has attracted over US$ 4 billion in foreign direct investment and is part of The Arton Group, offering tailored services for Global Citizens.
 
 
 
 
 
 Position Overview:
 
 
 Arton Capital is seeking a professional, proactive, and highly organized Receptionist and Admin Coordinator to serve as the first point of contact for our Dubai office. This role is essential in ensuring the smooth running of daily administrative and front desk operations. The ideal candidate will manage reception duties, support administrative functions across departments, and coordinate travel arrangements for staff, while maintaining a high standard of confidentiality and efficiency.
 
 
 
 
 
 Key Responsibilities:
 
 
 Reception Duties
 
 
 Greet and welcome clients, guests, and staff in a professional and courteous manner.
 
 
 Answer and route incoming calls promptly and professionally.
 
 
 Manage all front desk activities, including mail and courier services.
 
 
 Maintain a clean, organized, and welcoming reception area.
 
 
 
 
 
 Administrative Coordination
 
 
 Provide day-to-day administrative support to all departments as needed.
 
 
 Maintain office supplies inventory and place orders when necessary.
 
 
 Coordinate meeting room bookings and ensure meeting spaces are prepared and equipped.
 
 
 Support the HR Director with scheduling, documentation, and internal communication tasks.
 
 
 Assist in document filing, scanning, and digital recordkeeping.
 
 
 Liaise with building management for maintenance, security, and general office services.
 
 
 
 
 
 Travel Coordination
 
 
 Arrange domestic and international travel for staff, including flight bookings, hotel accommodations, visas, and transportation.
 
 
 Ensure timely issuance of travel itineraries and necessary documentation.
 
 
 Monitor travel budgets and support cost-effective booking decisions.
 
 
 Maintain a centralized travel log for recordkeeping and reporting purposes.
 
 
 
 
 
 Requirements:
 
 
 Proven experience in a receptionist, administrative, or office coordinator role.
 
 
 Excellent verbal and written communication skills in English.
 
 
 Strong organizational and multitasking abilities.
 
 
 Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
 
 
 Experience with travel booking platforms or agencies is a plus.
 
 
 Professional demeanor with a customer-oriented attitude.
 
 
 Discretion and confidentiality in handling sensitive information.
 
 
 
 
 
 Preferred Qualifications:
 
 
 Diploma or Bachelor&rsquo;s degree in Business Administration or a related field.
 
 
 Prior experience in a multinational or financial services company.
 
 
 
 
 
 How to Apply:
 
 
 Interested candidates may submit their CV and a brief cover letter to:
 
 
 
 HR@artoncapital.com
 
 
 
 Only shortlisted applicants will be contacted.
 
 
 
 
 
 
 
 
 
 
 
 
 
</div>

Front Desk Receptionist and Administration Coordinator

7Dimensions Medical Center

We are seeking a professional and well-organized Patient Coordinator / Receptionist to join our medical center. The ideal candidate will have previous experience in a healthcare environment and will be responsible for managing front-desk operations, coordinating patient appointments, and ensuring an exceptional patient experience from check-in to follow-up.Key Responsibilities:<ul><li>Greet and welcome patients in a warm, professional manner.</li><li>Manage patient registration, appointment scheduling, and confirmation.</li><li>Handle phone calls, WhatsApp, and email inquiries promptly and professionally.</li><li>Coordinate with doctors, nurses, and therapists to ensure smooth patient flow.</li><li>Update and maintain patient records accurately in the system.</li><li>Collect payments, issue receipts, and manage daily cash reports.</li><li>Ensure compliance with confidentiality and data protection policies.</li><li>Handle insurance verification and approval processes (if applicable).</li><li>Assist in preparing daily and weekly appointment and revenue reports.</li><li>Support marketing and administrative tasks as assigned by management.</li><li>Maintain a clean and organized reception area that reflects the center&rsquo;s image and standards.</li></ul>Qualifications and Skills:<ul><li>Minimum 1&ndash;2 years of experience in a medical center or clinic is required.</li><li>Excellent communication and interpersonal skills in English and Arabic.</li><li>Strong organizational and multitasking abilities.</li><li>Proficient in using clinic management software and Microsoft Office.</li><li>Customer-oriented with a positive and professional attitude.</li><li>Ability to handle pressure and work in a fast-paced environment.</li></ul>Preferred:<ul><li>Experience in handling claims.</li><li>Knowledge of medical terminology and basic administrative procedures.</li></ul>Job Type: Full-time

Front Desk Receptionist

BSDOC

The Non-Licensed Dental Assistant / Receptionist plays a dual role in supporting the daily operations of the dental clinic. This position is responsible for assisting dentists with basic chairside duties (that do not require licensure) and managing front-desk responsibilities to ensure smooth patient flow and excellent customer service.ey ResponsibilitiesClinical Support (Non-Licensed Duties)<ul><li>Prepare treatment rooms before and after procedures.</li><li>Assist the dentist with basic, non-invasive tasks (e.g., passing instruments, preparing materials).</li><li>Sterilize, disinfect, and organize dental instruments and equipment.</li><li>Ensure infection control standards are followed according to clinic protocols.</li><li>Prepare trays, materials, and simple setups for procedures.</li><li>Escort patients to treatment rooms and ensure their comfort.</li><li>Take and record patient vital signs if trained (not involving clinical diagnostics).</li><li>Maintain inventory of supplies and report shortages.</li></ul>Front Desk / Receptionist Duties<ul><li>Greet patients warmly and manage check-in and check-out processes.</li><li>Schedule and confirm appointments efficiently.</li><li>Answer phone calls and respond to inquiries professionally.</li><li>Manage patient files, update electronic records, and ensure accurate data entry.</li><li>Process payments, issue receipts, and handle insurance documentation.</li><li>Coordinate with dental staff to maintain smooth patient flow.</li><li>Handle patient reminders, recalls, and follow-up communication.</li></ul>Job Type: Full-timeExperience:<ul><li>DENTAL ASSISTANT: 2 years (Required)</li><li>CUSTOMER SERVICE: 2 years (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Non-licensed Dental assistant / Receptionist

Nationwide Middle East Properties LLC

<div>
 
 
 
 
 
 The Receptionist will be responsible for managing front-desk operations, ensuring smooth daily office functioning, and providing essential administrative and HR support. This role acts as the first point of contact for visitors and employees, ensuring a professional and welcoming environment.
 
 
 
 
 
 Requirements
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 Front Desk &amp; Administrative Duties
 
 
 <ul>
 <li>
 
 Greet and assist visitors, clients, employees, and candidates professionally.
 
 
 </li>
 <li>
 
 Answer and direct phone calls, emails, and general inquiries.
 
 
 </li>
 <li>
 
 Manage interview and meeting room bookings.
 
 
 </li>
 <li>
 
 Provide office assistance and support to the Admin team.
 
 
 </li>
 <li>
 
 Handle day-to-day office tasks such as preparing coffee, and other hospitality duties.
 
 
 </li>
 <li>
 
 Assist with office technical work including work permit requests or related documentation.
 
 
 </li>
 <li>
 
 Coordinate business card requests and issue NOCs when required.
 
 
 </li>
 <li>
 
 Maintain an updated staff list and handle internal announcements.
 
 
 </li>
 </ul>
 
 Attendance &amp; Reporting
 
 
 <ul>
 <li>
 
 Prepare and send the
 
 Daily Attendance Report
 
 .
 
 
 </li>
 <li>
 
 Monitor staff attendance for HR and payroll purposes.
 
 
 </li>
 <li>
 
 Assist HR with leave updates on the system.
 
 
 </li>
 </ul>
 
 Communication &amp; Coordination
 
 
 <ul>
 <li>
 
 Handle
 
 WhatsApp tasks
 
 , including group communications.
 
 
 </li>
 <li>
 
 Manage adding, removing, and updating WhatsApp groups.
 
 
 </li>
 <li>
 
 Support
 
 internal and external communication
 
 with developers and other partners.
 
 
 </li>
 <li>
 
 Manage Developer Portal credentials and Genie Map user setup.
 
 
 </li>
 </ul>
 
 HR Support
 
 
 <ul>
 <li>
 
 Contact new joiners and assist in preparing their welcome kits.
 
 
 </li>
 <li>
 
 Support HR with documentation: scanning, filing, data entry, and maintaining employee records.
 
 
 </li>
 <li>
 
 Update internal templates (leave forms, salary/commission advance forms, etc.).
 
 
 </li>
 <li>
 
 Assist in coordinating interviews, meetings, and onboarding requirements.
 
 
 </li>
 </ul>
 
 Other Responsibilities
 
 
 <ul>
 <li>
 
 Support company announcements and internal communication.
 
 
 </li>
 <li>
 
 Handle any additional administrative or HR-related tasks assigned by management.
 
 
 
 
 </li>
 </ul>
 
 qualifications &amp; Skills
 
 
 
 
 <ul>
 <li>
 
 Real Estate Experience
 
 
 </li>
 <li>
 
 Proven experience as a receptionist, administrative assistant, or similar role.
 
 
 </li>
 <li>
 
 Strong communication and interpersonal skills.
 
 
 </li>
 <li>
 
 Professional appearance and customer-service mindset.
 
 
 </li>
 <li>
 
 Ability to multitask and manage time efficiently.
 
 
 </li>
 <li>
 
 Proficiency in MS Office (Excel, Word, Outlook).
 
 
 </li>
 <li>
 
 Strong organizational and attention-to-detail skills.
 
 
 </li>
 <li>
 
 Ability to work independently and handle confidential information.
 
 
 </li>
 </ul>
</div>

Receptionist

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