sales coordinator

administrative assistant

hr manager

operations manager

executive assistant

front office administrator

NMC Health plc

<div><p><div><div><div><div><p><b>Key Accountabilities<br>
</b></p></div></div><br>
<div><div><ul><li><p>To provide strong leadership and management guidance to the Front Office team.
</p></li><li><p>To ensure effective operational alignment of Physician appointment scheduling with the needs of the business unit/facilities.
</p></li><li><p>To monitor and manage client expectations and satisfaction through Patient Experience feedback.
</p></li><li><p>To manage and optimise outpatient collections for the company.
</p></li><li><p>To monitor and manage the accurate recording/processing of patient data to prevent financial risk for the company.<br>
</p></li></ul></div></div><br>
</div></div></p><p></p><p><div><div><div><div><p><b>Specific Responsibilities for this Role<br>
</b></p></div></div><br>
<div><div><ul><li><p>To create and continuously maintain an enabling environment where people can develop and grow.
</p></li><li><p>To ensure that performance management contracts are in place for the team.
</p></li><li><p>Conduct and document bi-annual performance conversations .
</p></li><li><p>Identify high potential talent and ensure that development plans are facilitated in cooperation with Human Resources.
</p></li><li><p>Ensure that a training plan is developed and monitored to ensure continuous sharing of knowledge and skill.
</p></li><li><p>Monitor the quality of onboarding for new employees; new employees are orientated and probation periods are signed off .
</p></li><li><p>Maintain professional conduct and discipline within the team.
</p></li><li><p>Work closely with the recruitment team to recruit and select competent employees .
</p></li><li><p>Monitor employee scheduling of the department to ensure sufficient operational coverage.
</p></li><li><p>Ensure accurate updates on uploaded Physician schedules.
</p></li><li><p>Monitor scheduling to ensure best, effective use of Physician time.
</p></li><li><p>Ensure follow up appointments are booked and patients informed accordingly.
</p></li><li><p>Ensure optimal scheduling of appointments.
</p></li><li><p>Monitor patient feedback (Press Ganey) reports for trends in Front Office service delivery.
</p></li><li><p>Implement and support measures to increase participation rates of patients in Press Ganey surveys.
</p></li><li><p>Ensure the overall appearance of the Front Office area is in line with NMC quality and safety standards.
</p></li><li><p>Efficient accompaniment of patients to units in the absence of supporting employees.
</p></li><li><p>Outstanding and revenue reports are prepared and analysed.
</p></li><li><p>The system is updated accurately with payments received.
</p></li><li><p>Age analysis report is generated and daily follow up on outstanding amounts completed.
</p></li><li><p>Coordinate the requests and approval of payment arrangements and document accordingly.
</p></li><li><p>Ensure that challenging clients are dealt with in a professional and respectful manner.
</p></li><li><p>Effective implementation of policies and procedures.
</p></li><li><p>Monitor and manage accuracy of patient admission date.
</p></li><li><p>Clearly communicate expectations and ensure that roles and responsibilities are clear.
</p></li><li><p>Provides direction to direct reports by ensuring that everyone understands the strategy of the company and the supporting operational and clinical goals that needs to be met.
</p></li><li><p>Drives the motivation and engagement of people through creating a trusting environment where people are provided with the opportunities to try out new initiatives without feeling fearful.
</p></li><li><p>Treating people fairly consistently.
</p></li><li><p>Instils and drives desired NMC culture by living the values and the associated behaviours organisational values &ndash; setting the appropriate standards for behaviour.
</p></li><li><p>Consistently recognises the contribution and achievement of the team &ndash; being an advocate for the team
</p></li><li><p>Embraces diversity, listening without judgement to diverse and opposing points of view .
</p></li><li><p>Provide staff with the opportunities to grow and develop by encouraging self-learning, initiating training and development initiatives, coaching and on-the-job training.
</p></li><li><p>Adapt leadership style according to the specific situation.
</p></li><li><p>Produces a number of workable solutions that are effective when judged over time; considers the practical issues relating to implementing the preferred solution.
</p></li><li><p>Demonstrates an understanding of the interactions, interrelatedness and interdependence of information, patterns and events within the function/business unit and how it plays a part in the bigger system.
</p></li><li><p>Sets and continuously revises quality standards within and across departments/business unit in line with quality management principles.
</p></li><li><p>Monitors and maintains quality of functional/business unit systems, processes, resources, and outputs according to set internal and external quality standards and processes.
</p></li><li><p>Creates processes to ensure work is completed in a systematic and methodical way; proactively identifies and removes obstacles.
</p></li><li><p>Maintains consistent high levels of productivity within functional/business unit by ensuring appropriate resources, systems and processes are in place.
</p></li><li><p>Proactively drives results within own function/business unit.
</p></li><li><p>Displays high levels of self-discipline and reliability to achieve work outcomes.
</p></li><li><p>Remains aware of own behaviour and how it effects job performance and working relationships with others.
</p></li><li><p>Demonstrates an accurate awareness of own strengths and weaknesses and proactively works on self development.
</p></li><li><p>Displays high levels of self-discipline and reliability to achieve work outcomes.
</p></li><li><p>Demonstrates an ability to share and understand the feelings, needs, concerns, and/or emotional state of others (professional empathy).
</p></li><li><p>Establishes, builds, and sustain effective and trusting work relationships.
</p></li><li><p>Maintains appropriate levels of focus, professionalism, performance, and objectivity under considerable pressure or demanding situations.
</p></li><li><p>Demonstrates emotional stability and mature behaviour appropriate to the workplace even in circumstances of discord or duress
</p></li><li><p>Effectively manages current and potential conflicts between personal life and work demands.
</p></li><li><p>Remains positive in the face of adversity and assists others to recognise the positive aspects of difficult situations/obstacles, pressures and setbacks.
</p></li><li><p>Models a willingness to accept constructive feedback and makes changes where appropriate.
</p></li><li><p>Ensures that relevant resources and support systems to manage stress and setbacks are available and utilised.
</p></li><li><p>Sets clear, measurable objectives and action plans for function/business unit, in line with operational/organisational goals
</p></li><li><p>Develop and prioritises medium to long term plans for functional area / business units and anticipates potential difficulties
</p></li><li><p>Coordinates timelines and priorities within function / business unit to ensure that deadlines are met
</p></li><li><p>Identifies, assigns and manages resources to achieve functional / business unit objectives
</p></li><li><p>Uses existing timelines to monitor own and others&rsquo; progress against deadlines; maintaining an on-going awareness of obstacles that may hinder progress.
</p></li><li><p>Follows the duty schedule as assigned by the supervisor which includes different shift timings as per the need of the department
</p></li><li><p>Strictly adheres to NMC&rsquo;s regulations and policies especially those related to infection control, patient safety &amp; JCI.
</p></li><li><p>Supports Continuous Quality Improvement and participates and contributes to all the quality assurance activities of the service.
</p></li><li><p>Maintains patient &amp; staff confidentiality.
</p></li><li><p>To drive patient experience initiatives, monitoring patient feedback, addressing concerns promptly, and ensuring continuous improvement in service quality.</p></li></ul></div></div></div></div></p></div>
<br><div><p><div><div><div><div><p><b>Key Accountabilities<br>
</b></p></div></div><br>
<div><div><ul><li><p>To provide strong leadership and management guidance to the Front Office team.
</p></li><li><p>To ensure effective operational alignment of Physician appointment scheduling with the needs of the business unit/facilities.
</p></li><li><p>To monitor and manage client expectations and satisfaction through Patient Experience feedback.
</p></li><li><p>To manage and optimise outpatient collections for the company.
</p></li><li><p>To monitor and manage the accurate recording/processing of patient data to prevent financial risk for the company.<br>
</p></li></ul></div></div><br>
</div></div></p><p></p><p><div><div><div><div><p><b>Specific Responsibilities for this Role<br>
</b></p></div></div><br>
<div><div><ul><li><p>To create and continuously maintain an enabling environment where people can develop and grow.
</p></li><li><p>To ensure that performance management contracts are in place for the team.
</p></li><li><p>Conduct and document bi-annual performance conversations .
</p></li><li><p>Identify high potential talent and ensure that development plans are facilitated in cooperation with Human Resources.
</p></li><li><p>Ensure that a training plan is developed and monitored to ensure continuous sharing of knowledge and skill.
</p></li><li><p>Monitor the quality of onboarding for new employees; new employees are orientated and probation periods are signed off .
</p></li><li><p>Maintain professional conduct and discipline within the team.
</p></li><li><p>Work closely with the recruitment team to recruit and select competent employees .
</p></li><li><p>Monitor employee scheduling of the department to ensure sufficient operational coverage.
</p></li><li><p>Ensure accurate updates on uploaded Physician schedules.
</p></li><li><p>Monitor scheduling to ensure best, effective use of Physician time.
</p></li><li><p>Ensure follow up appointments are booked and patients informed accordingly.
</p></li><li><p>Ensure optimal scheduling of appointments.
</p></li><li><p>Monitor patient feedback (Press Ganey) reports for trends in Front Office service delivery.
</p></li><li><p>Implement and support measures to increase participation rates of patients in Press Ganey surveys.
</p></li><li><p>Ensure the overall appearance of the Front Office area is in line with NMC quality and safety standards.
</p></li><li><p>Efficient accompaniment of patients to units in the absence of supporting employees.
</p></li><li><p>Outstanding and revenue reports are prepared and analysed.
</p></li><li><p>The system is updated accurately with payments received.
</p></li><li><p>Age analysis report is generated and daily follow up on outstanding amounts completed.
</p></li><li><p>Coordinate the requests and approval of payment arrangements and document accordingly.
</p></li><li><p>Ensure that challenging clients are dealt with in a professional and respectful manner.
</p></li><li><p>Effective implementation of policies and procedures.
</p></li><li><p>Monitor and manage accuracy of patient admission date.
</p></li><li><p>Clearly communicate expectations and ensure that roles and responsibilities are clear.
</p></li><li><p>Provides direction to direct reports by ensuring that everyone understands the strategy of the company and the supporting operational and clinical goals that needs to be met.
</p></li><li><p>Drives the motivation and engagement of people through creating a trusting environment where people are provided with the opportunities to try out new initiatives without feeling fearful.
</p></li><li><p>Treating people fairly consistently.
</p></li><li><p>Instils and drives desired NMC culture by living the values and the associated behaviours organisational values &ndash; setting the appropriate standards for behaviour.
</p></li><li><p>Consistently recognises the contribution and achievement of the team &ndash; being an advocate for the team
</p></li><li><p>Embraces diversity, listening without judgement to diverse and opposing points of view .
</p></li><li><p>Provide staff with the opportunities to grow and develop by encouraging self-learning, initiating training and development initiatives, coaching and on-the-job training.
</p></li><li><p>Adapt leadership style according to the specific situation.
</p></li><li><p>Produces a number of workable solutions that are effective when judged over time; considers the practical issues relating to implementing the preferred solution.
</p></li><li><p>Demonstrates an understanding of the interactions, interrelatedness and interdependence of information, patterns and events within the function/business unit and how it plays a part in the bigger system.
</p></li><li><p>Sets and continuously revises quality standards within and across departments/business unit in line with quality management principles.
</p></li><li><p>Monitors and maintains quality of functional/business unit systems, processes, resources, and outputs according to set internal and external quality standards and processes.
</p></li><li><p>Creates processes to ensure work is completed in a systematic and methodical way; proactively identifies and removes obstacles.
</p></li><li><p>Maintains consistent high levels of productivity within functional/business unit by ensuring appropriate resources, systems and processes are in place.
</p></li><li><p>Proactively drives results within own function/business unit.
</p></li><li><p>Displays high levels of self-discipline and reliability to achieve work outcomes.
</p></li><li><p>Remains aware of own behaviour and how it effects job performance and working relationships with others.
</p></li><li><p>Demonstrates an accurate awareness of own strengths and weaknesses and proactively works on self development.
</p></li><li><p>Displays high levels of self-discipline and reliability to achieve work outcomes.
</p></li><li><p>Demonstrates an ability to share and understand the feelings, needs, concerns, and/or emotional state of others (professional empathy).
</p></li><li><p>Establishes, builds, and sustain effective and trusting work relationships.
</p></li><li><p>Maintains appropriate levels of focus, professionalism, performance, and objectivity under considerable pressure or demanding situations.
</p></li><li><p>Demonstrates emotional stability and mature behaviour appropriate to the workplace even in circumstances of discord or duress
</p></li><li><p>Effectively manages current and potential conflicts between personal life and work demands.
</p></li><li><p>Remains positive in the face of adversity and assists others to recognise the positive aspects of difficult situations/obstacles, pressures and setbacks.
</p></li><li><p>Models a willingness to accept constructive feedback and makes changes where appropriate.
</p></li><li><p>Ensures that relevant resources and support systems to manage stress and setbacks are available and utilised.
</p></li><li><p>Sets clear, measurable objectives and action plans for function/business unit, in line with operational/organisational goals
</p></li><li><p>Develop and prioritises medium to long term plans for functional area / business units and anticipates potential difficulties
</p></li><li><p>Coordinates timelines and priorities within function / business unit to ensure that deadlines are met
</p></li><li><p>Identifies, assigns and manages resources to achieve functional / business unit objectives
</p></li><li><p>Uses existing timelines to monitor own and others&rsquo; progress against deadlines; maintaining an on-going awareness of obstacles that may hinder progress.
</p></li><li><p>Follows the duty schedule as assigned by the supervisor which includes different shift timings as per the need of the department
</p></li><li><p>Strictly adheres to NMC&rsquo;s regulations and policies especially those related to infection control, patient safety &amp; JCI.
</p></li><li><p>Supports Continuous Quality Improvement and participates and contributes to all the quality assurance activities of the service.
</p></li><li><p>Maintains patient &amp; staff confidentiality.
</p></li><li><p>To drive patient experience initiatives, monitoring patient feedback, addressing concerns promptly, and ensuring continuous improvement in service quality.</p></li></ul></div></div></div></div></p></div>
<br><div><p><div><div><div><div><p><b>Minimum Qualification &amp; Experiences<br>
</b></p></div></div><br>
<div><div><ul><li><p>Bachelor&rsquo;s Degree - Any discipline or related fields. Master&rsquo;s degree will be an advantage.
</p></li><li><p>At least 5 years&rsquo; experience in a healthcare environment
</p></li><li><p>At least 3 years&rsquo; experience in a management or supervisory position<br>
</p></li></ul></div></div><br>
</div></div></p><p></p><p><div><div><div><div><p><b>Competencies<br>
</b></p></div></div><br>
<p></p><div><div><p><div><div><div><div><p><b>Core<br>
</b></p></div><div><p><b>Level<br>
</b></p></div></div><br>
<div><div><p>Strong interpersonal, verbal and written communication skills.<br>
</p></div><div><p>Proficient<br>
</p></div></div><br>
<div><div><p>Strong analytical and problem-solving skills<br>
</p></div><p></p><div><p>Proficient<br>
</p></div></div><br>
<div><div><p>Excellent command of oral and written English. Arabic language desirable but not essential.<br>
</p></div><div><p>Proficient<br>
</p></div></div><br>
<div><div><p>Ability to think critically and maintain a high level of confidentiality.<br>
</p></div><div><p>Proficient<br>
</p></div></div><br>
<div><div><p>Demonstrate understanding and knowledge of financial principles and sense for business.<br>
</p></div><div><p>Proficient<br>
</p></div></div><br>
<div><div><p>Proficiency in MS office.<br>
</p></div><div><p>Proficient<br>
</p></div></div><br>
<p></p><div><div><p>Knowledge and understanding of sound client service principles.<br>
</p></div><div><p>Proficient</p></div></div></div></div></p></div></div></div></div></p></div><p></p>

Front Office Manager

Azentio

<div>
 <p>
  <strong>
   Job Title
  </strong>
  : Front Office and Admin Assistant
 </p>
 <p>
  <strong>
   Location:
  </strong>
  Dubai, UAE
 </p>
 <p>
  <strong>
  </strong>
 </p>
 <p>
  <strong>
   Job Summary
  </strong>
 </p>
 <p>
  We are seeking a highly organized and proactive Front Office and Admin Assistant to oversee end-to-end facility operations and corporate travel management. The role is responsible for ensuring a safe, well-maintained, and efficient workplace, while also managing seamless business travel arrangements for employees. This position requires strong coordination, vendor management, communication, and problem-solving skills, along with the ability to operate in a fast-paced, service-oriented environment.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  Facility Operations &amp; Administration
 </p>
 <ul>
  <li>
   Oversee day-to-day facility operations, ensuring smooth functioning of essential services including housekeeping, security, cafeteria, and office administration.
  </li>
  <li>
   Manage office supplies, inventory, seating allocation, and general workplace requirements.
  </li>
 </ul>
 <p>
  Maintenance &amp; Infrastructure Management
 </p>
 <ul>
  <li>
   Coordinate, schedule, and monitor routine maintenance, repairs, and inspections of building systems (HVAC, electrical, plumbing, fire &amp; safety, etc.).
  </li>
  <li>
   Develop and implement preventive maintenance plans to minimize downtime and service interruptions.
  </li>
 </ul>
 <p>
  Vendor &amp; Contract Management
 </p>
 <ul>
  <li>
   Manage relationships with external service providers including housekeeping, security, maintenance, pest control, and other facility-related vendors.
  </li>
  <li>
   Oversee service-level adherence, contract renewals, negotiations, and performance evaluation.
  </li>
 </ul>
 <p>
  Health, Safety &amp; Compliance
 </p>
 <ul>
  <li>
   Ensure the facility complies with all health, safety, regulatory, and environmental standards.
  </li>
  <li>
   Conduct periodic safety audits, risk assessments, and maintain emergency response plans and drills.
  </li>
 </ul>
 <p>
  Space &amp; Workplace Management
 </p>
 <ul>
  <li>
   Optimize workspace utilization, plan office layouts, and oversee fit-out, refurbishment, expansion, or relocation projects in collaboration with relevant teams.
  </li>
 </ul>
 <p>
  Budgeting &amp; Cost Management
 </p>
 <ul>
  <li>
   Prepare, monitor, and manage facility operating budgets, ensuring cost-effectiveness without compromising service quality.
  </li>
  <li>
   Identify opportunities for cost savings and efficiency improvements.
  </li>
 </ul>
 <p>
  Reporting &amp; Stakeholder Communication
 </p>
 <ul>
  <li>
   Prepare facility performance reports, issue logs, maintenance schedules, and vendor performance updates.
  </li>
  <li>
   Act as the key liaison between internal stakeholders, leadership teams, and vendors for all facility-related matters.
  </li>
 </ul>
 <p>
  Travel Management Responsibilities
 </p>
 <ul>
  <li>
   Plan and coordinate end-to-end business travel arrangements including flights, accommodation, ground transport, visas, and other required services.
  </li>
  <li>
   Ensure full compliance with company travel policies, cost guidelines, and regulatory requirements.
  </li>
  <li>
   Maintain strong awareness of travel industry trends, route options, travel advisories, and vendor platforms to ensure best travel experience.
  </li>
 </ul>
 <p>
  Skills &amp; Competencies
 </p>
 <ul>
  <li>
   Strong communication, negotiation, and stakeholder management skills.
  </li>
  <li>
   Proven ability in customer service, problem-solving, and crisis management.
  </li>
  <li>
   High attention to detail, strong organizational and multitasking capabilities.
  </li>
  <li>
   Proficiency in travel booking platforms, vendor management tools, and MS Office Suite (Excel, PowerPoint, Word).
  </li>
 </ul>
 <p>
  <strong>
  </strong>
 </p>
 <p>
  <strong>
   Key Requirements
  </strong>
 </p>
 <ul>
  <li>
   &middot;Bachelor&rsquo;s degree in Business Administration, Facilities/Operations Management, Hospitality, or equivalent field (preferred).
  </li>
  <li>
   4-8 years of experience in facility management, office administration, or corporate travel coordination, ideally in a corporate or multinational organization.
  </li>
  <li>
   Hands-on experience in vendor management, asset management, preventive maintenance planning, and workplace administration.
  </li>
  <li>
   Experience coordinating domestic and international travel bookings, visas, and logistics using travel platforms and vendor partners.
  </li>
  <li>
   Proficiency in
   <strong>
    MS Office Suite
   </strong>
   (Excel, PowerPoint, Word) and familiarity with travel booking tools and facility management systems.
  </li>
  <li>
   Understanding of maintenance processes, safety norms, compliance requirements, and cost control practices.
  </li>
  <li>
   Strong communication, interpersonal, and stakeholder-management skills.
  </li>
  <li>
   Excellent attention to detail, planning, coordination, and follow-through.
  </li>
  <li>
   Problem-solving ability with a customer-service mindset.
  </li>
  <li>
   Ability to multitask, prioritize, and work efficiently under pressure.
  </li>
  <li>
   Negotiation skills with vendors and service providers.
  </li>
  <li>
   High ownership, reliability, and discretion.
  </li>
 </ul>
 <p>
 </p>
</div>


Front Office and Admin Assistant

Azentio Software

<div></div><div><div><b>About Azentio:</b></div><div></div><div><br>
Azentio Software incorporated in 2020 at Singapore, has been carved out of 3i Infotech, Candela Labs, Beyontec Technologies and Path Solutions. Azentio Software provides mission critical, vertical-specific software products for customers in banking, financial services and insurance verticals and includes key products such as KASTLE&trade; (Universal Lending), AMLOCK&trade; (Anti-Money Laundering &amp; Compliance software suite), PREMIA&trade; Astra (Core Insurance software), ORION&trade; (Enterprise Resource Planning software) and MFUND Plus&trade; (Asset Management platform). Azentio has over 800 customers in more than 60 countries, with a team of over 2,300 employees across offices in 12 countries (and growing) globally and is wholly owned by Funds advised by Apax Partners.</div><div></div><div><br>
Azentio offers a comprehensive range of products &ndash; serving core operations to modern digital needs &ndash; for the financial services industry. Our deep domain knowledge and solutions in financial services extend across insurance, retail and corporate lending, Islamic Banking, anti-money laundering and asset management. In addition, Azentio proudly serves mid-market enterprises across the Middle East, Africa, Asia Pacific, and India with a comprehensive ERP solution.</div><div><br>
</div><div>At Azentio, we believe that growth is a continuous journey. We believe that each step of this journey must be taken by committing to excellence - excellence in our products, our services, our ideas, and our people.</div><div><b><br>
</b></div><div><b>Job Title</b>: Front Office and Admin Assistant</div><div><b>
Location: </b>Dubai, UAE</div><div></div><div><b><br>
Job Summary</b></div><div>
We are seeking a highly organized and proactive Front Office and Admin Assistant to oversee end-to-end facility operations and corporate travel management. The role is responsible for ensuring a safe, well-maintained, and efficient workplace, while also managing seamless business travel arrangements for employees. This position requires strong coordination, vendor management, communication, and problem-solving skills, along with the ability to operate in a fast-paced, service-oriented environment.<br>
</div><div></div><br>
<div><b>Key Responsibilities</b></div><div>
Facility Operations &amp; Administration</div><ul><li>
Oversee day-to-day facility operations, ensuring smooth functioning of essential services including housekeeping, security, cafeteria, and office administration.</li><li>
Manage office supplies, inventory, seating allocation, and general workplace requirements.</li></ul><div>
Maintenance &amp; Infrastructure Management</div><ul><li>
Coordinate, schedule, and monitor routine maintenance, repairs, and inspections of building systems (HVAC, electrical, plumbing, fire &amp; safety, etc.).</li><li>
Develop and implement preventive maintenance plans to minimize downtime and service interruptions.</li></ul><div>
Vendor &amp; Contract Management</div><ul><li>
Manage relationships with external service providers including housekeeping, security, maintenance, pest control, and other facility-related vendors.</li><li>
Oversee service-level adherence, contract renewals, negotiations, and performance evaluation.</li></ul><div>
Health, Safety &amp; Compliance</div><ul><li>
Ensure the facility complies with all health, safety, regulatory, and environmental standards.</li><li>
Conduct periodic safety audits, risk assessments, and maintain emergency response plans and drills.</li></ul><div>
Space &amp; Workplace Management</div><ul><li>
Optimize workspace utilization, plan office layouts, and oversee fit-out, refurbishment, expansion, or relocation projects in collaboration with relevant teams.</li></ul><div>
Budgeting &amp; Cost Management</div><ul><li>
Prepare, monitor, and manage facility operating budgets, ensuring cost-effectiveness without compromising service quality.</li><li>
Identify opportunities for cost savings and efficiency improvements.</li></ul><div>
Reporting &amp; Stakeholder Communication</div><ul><li>
Prepare facility performance reports, issue logs, maintenance schedules, and vendor performance updates.</li><li>
Act as the key liaison between internal stakeholders, leadership teams, and vendors for all facility-related matters.</li></ul><div>
Travel Management Responsibilities</div><ul><li>
Plan and coordinate end-to-end business travel arrangements including flights, accommodation, ground transport, visas, and other required services.</li><li>
Ensure full compliance with company travel policies, cost guidelines, and regulatory requirements.</li><li>
Maintain strong awareness of travel industry trends, route options, travel advisories, and vendor platforms to ensure best travel experience.</li></ul><div>
Skills &amp; Competencies</div><ul><li>
Strong communication, negotiation, and stakeholder management skills.</li><li>
Proven ability in customer service, problem-solving, and crisis management.</li><li>
High attention to detail, strong organizational and multitasking capabilities.</li><li>
Proficiency in travel booking platforms, vendor management tools, and MS Office Suite (Excel, PowerPoint, Word).</li></ul><div></div><div><b><br>
Key Requirements</b></div><ul><ul><li>Bachelor&rsquo;s degree in Business Administration, Facilities/Operations Management, Hospitality, or equivalent field (preferred).</li></ul><li>
4-8 years of experience in facility management, office administration, or corporate travel coordination, ideally in a corporate or multinational organization.</li><li>
Hands-on experience in vendor management, asset management, preventive maintenance planning, and workplace administration.</li><li>
Experience coordinating domestic and international travel bookings, visas, and logistics using travel platforms and vendor partners.</li><li>
Proficiency in <b>MS Office Suite</b> (Excel, PowerPoint, Word) and familiarity with travel booking tools and facility management systems.</li><li>
Understanding of maintenance processes, safety norms, compliance requirements, and cost control practices.</li><li>
Strong communication, interpersonal, and stakeholder-management skills.</li><li>
Excellent attention to detail, planning, coordination, and follow-through.</li><li>
Problem-solving ability with a customer-service mindset.</li><li>
Ability to multitask, prioritize, and work efficiently under pressure.</li><li>
Negotiation skills with vendors and service providers.</li><li>
High ownership, reliability, and discretion.</li></ul><div></div><div><b><br>
What we Aim for?</b></div><div>
Azentio aims to be the leading provider of Banking, Financial Services &amp; Insurance (BFSI) &amp; Enterprise Resource Planning (ERP) software products in Asia Pacific, Middle East &amp; Africa. We will achieve this by:</div><br>
<div></div><ul><li>
Providing world class software products, built on the latest technologies</li><li>
Providing best in class customer service, built on a deep understanding of our domains and local nuances</li><li>
Being an employer of choice, attracting high quality talent</li><li>
Achieving top quartile growth and margins.</li></ul><div></div><div><b><br>
Azentio Core Values:</b></div><ul><li><b>
Customer centricity</b> - Put customers at the center of everything</li><li><b>
Innovation</b> - Keep looking for a better way</li><li><b>
Accountability </b>- Own your work, end-to-end</li><li><b>
Results </b>- Focus on outcomes, not just effort</li></ul><div>
We take <b>Pride</b> in all that we do and together we <b>Enjoy</b> the journey</div></div><div></div>

Genius HRTech Dubai

<ul><li><p>A rapidly scaling e-commerce organization is hiring a <b>Head of Administration</b> to lead its administrative function for Multilocations(Dubai, Riyadh , India and China) This senior role requires a strong leader who can balance strategy with execution, ensuring operational excellence, cost optimization, and a world-class workplace experience as the company grows.</p>
<p><b>Key Responsibilities:</b></p>
<p><b>Operational Excellence:</b></p>
<p>Oversee the coordination and management of daily office activities, facilities, and resources, ensuring smooth functioning across all administrative functions.</p>
<p>Create, review, and improve office procedures, policies, and workflows to enhance efficiency and reduce operational costs.</p>
<p><b>Budget Management:</b></p>
<p>Evaluate and introduce an Expense Management system.</p>
<p>Plan and prepare the annual administration budget, ensuring accurate forecasting aligned with organizational needs.</p>
<p>Monitor budget vs actual spending, analyze variances, and implement cost-control measures.</p>
<p>Evaluate, recommend, and implement an Expense Management System.</p>
<p>Develop and manage the administration budget while ensuring cost-effective operations.</p>
<p><b>Procurement &amp; Vendor Management:</b></p>
<p>Oversee procurement processes, including sourcing and managing vendors, negotiating contracts, and ensuring timely delivery of office supplies and services.</p>
<p>Manage relationships with key external service providers (e.g., office facilities, utilities, security, etc.).</p>
<p><b>Facility Management:</b></p>
<p>Lead the setup of new offices, including space planning, vendor coordination, infrastructure readiness, and timely execution.</p>
<p>Oversee building maintenance, office setup, space utilization, and infrastructure upkeep.</p>
<p>Coordinate office expansions, relocations, and maintenance of equipment and technology.</p>
<p><b>Project Management:</b></p>
<p>Lead and coordinate various internal projects such as office relocations, internal events, system implementations, or infrastructure improvements.</p>
<p>Ensure timely project delivery, budget adherence, and stakeholder communication.</p>
<p>Compliance &amp; Risk Management:</p>
<p>Ensure all administrative activities comply with relevant laws, regulations, and internal policies.</p>
<p>Identify areas of risk in the administrative processes and develop strategies to mitigate them.</p>
<p><b>Leadership &amp; Team Management:</b></p>
<p>Lead and manage the administration team, providing guidance, mentorship, and support to ensure high performance and professional development.</p>
<p>Develop and implement departmental goals, objectives, and performance metrics.</p>
<p>Communication &amp; Stakeholder Engagement:</p>
<p>Act as the main point of contact for all administrative concerns across the organization.</p>
<p>Work closely with senior leadership to support company initiatives and ensure administrative functions align with broader organizational goals.</p><p><br>
</p><p><b>Qualifications:</b></p>
<p>Bachelor&rsquo;s degree in Business Administration, Operations Management, or related field (Master&rsquo;s preferred).</p>
<p>8+ years of experience in an administrative leadership role, with at least 3 years in a managerial capacity.</p>
<p>Proven experience in budgeting, vendor management, and facilities management.</p>
<p>Strong organizational, problem-solving, and multitasking skills.</p>
<p>Exceptional leadership and team management capabilities.</p>
<p>Excellent communication and interpersonal skills.</p>
<p>In-depth knowledge of office administration software, tools, and systems.</p>
<p>Ability to manage a variety of projects and meet deadlines in a fast-paced environment.</p>
<p><b>Preferred Skills:</b></p>
<p>Experience with process optimization or digital transformation initiatives.</p>
<p>Proficiency in project management software.</p>
<p>Familiarity with HR processes and employee onboarding is a plus</p>
<p>Occasional travel may be required for site visits or vendor management.</p></li></ul>

Head of Administration

Zolo Real Estate LLC

<p>Job Summary</p><p>We are seeking an experienced <b>Admin &amp; HR Officer</b> to handle day-to-day <b>HR operations and administrative functions</b> within a construction company environment. The role supports employee lifecycle management, site administration, compliance, and coordination between head office and project sites.</p><p>Key Responsibilities</p><p><b>HR Responsibilities</b></p><ul><li>Support end-to-end <b>recruitment</b> including sourcing, interviews, and onboarding</li><li>Manage employee records, contracts, renewals, and HR documentation</li><li>Coordinate <b>onboarding and offboarding</b>, including visa cancellation and clearances</li><li>Administer <b>payroll inputs</b>, attendance, leave, and timesheets</li><li>Support <b>compensation &amp; benefits (C&amp;B)</b> administration</li><li>Handle employee relations matters and HR queries</li><li>Ensure compliance with <b>labor laws and company HR policies</b></li></ul><p><b>Administration Responsibilities</b></p><ul><li>Manage office and site administration activities</li><li>Coordinate visas, labor cards, medicals, and government-related documentation</li><li>Handle company accommodation, transportation, and site facilities coordination</li><li>Maintain records for assets, vehicles, insurance, and licenses</li><li>Coordinate with suppliers, service providers, and subcontractors</li><li>Support management with reports and administrative tasks</li></ul><p>Qualifications &amp; Experience</p><ul><li>Bachelor&rsquo;s degree in <b>Human Resources, Business Administration, or related field</b></li><li><b>3&ndash;6 years of experience</b> in Admin &amp; HR roles within a <b>construction company</b></li><li>GCC experience preferred</li><li>Strong knowledge of labor law, HR operations, and site administration</li><li>Proficient in MS Office and HR systems</li><li>Candidate is willing to travel outside UAE.</li></ul><p>Skills &amp; Competencies</p><ul><li>Strong organizational and multitasking skills</li><li>Good communication and interpersonal abilities</li><li>Ability to work independently and handle site-based requirements</li><li>High attention to detail and confidentiality</li></ul><p>Job Type: Full-time</p>

Admin & HR Officer

Zapegg Tax Consultant

<div><p><b>About the Company</b></p>
<p>
Zapegg Tax Consultant is a trusted financial and tax consultancy firm in Dubai, offering expert services in VAT, accounting, and business advisory. We are looking for a highly organized and proactive <b>Office Admin Executive</b> to support our daily office operations and ensure smooth administrative workflow.</p>
<p><b>
 Job Summary</b></p>
<p>
We are seeking a detail-oriented and professional Office Admin Executive to manage administrative tasks, coordinate office activities, and provide essential support to the team. The ideal candidate should have strong organizational skills, excellent communication, and the ability to handle multiple tasks efficiently in a fast-paced office environment.</p>
<p><b>
Key Responsibilities</b></p>
<ul>
<li><p>Manage daily office administrative operations and documentation</p>
</li>
<li><p>Handle incoming calls, emails, and correspondence professionally</p>
</li>
<li><p>Maintain office records, files, and databases accurately</p>
</li>
<li><p>Coordinate meetings, appointments, and schedules</p>
</li>
<li><p>Assist in preparing reports, invoices, and official documents</p>
</li>
<li><p>Support HR and accounts team with basic administrative tasks</p>
</li>
<li><p>Monitor office supplies and place orders when required</p>
</li>
<li><p>Ensure a clean, organized, and efficient office environment</p>
</li>
<li><p>Handle courier, visitor coordination, and front desk support</p>
</li>
</ul><p><b>Requirements</b></p>
<ul>
<li><p>Bachelor&rsquo;s degree or diploma in Administration or related field</p>
</li>
<li><p>Proven experience as an Office Administrator, Admin Executive, or similar role</p>
</li>
<li><p>Strong knowledge of MS Office (Word, Excel, Outlook)</p>
</li>
<li><p>Excellent communication and interpersonal skills</p>
</li>
<li><p>Good organizational and multitasking abilities</p>
</li>
<li><p>Ability to work independently and meet deadlines</p>
</li>
<li><p>Professional attitude and well-groomed personality</p>
</li>
</ul><p><b>Preferred Skills</b></p>
<ul>
<li><p>Experience in a consultancy or accounting firm (preferred)</p>
</li>
<li><p>Basic knowledge of office management systems and procedures</p>
</li>
<li><p>Strong attention to detail and problem-solving skills</p>
</li>
</ul><p><b>Salary &amp; Benefits</b></p>
<ul>
<li><p>Competitive salary package</p>
</li>
<li><p>Professional work environment</p>
</li>
<li><p>Career growth opportunities</p>
</li>
<li><p>UAE labor law benefits</p></li></ul></div>

Office Admin Executive

DIA PROPERTIES

<p>We Are Hiring: Office Manager (Immediate Joining Preferred)</p><p>Dubai | DIA Developments</p><p>Please contact strictly via WhatsApp/Call: 054 279 6161</p><p>Email: hr@diaproperties.ae</p><p>DIA Developments is a fast-growing real estate development company based in Dubai, delivering high-quality residential projects with innovative concepts and strong investment potential.</p><p>As we continue to expand, we are looking for a highly organized and proactive Office Manager to ensure smooth daily operations and administrative excellence.</p><p>Key Responsibilities:</p><p><b>Administrative &amp; Facility Management</b></p><ul><li>Manage daily office operations and ensure uninterrupted functionality</li><li>Supervise office supplies, equipment, maintenance, and inventory</li><li>Liaise with property management (cleaning, HVAC, utilities, maintenance)</li><li>Handle ad hoc assignments from leadership</li><li>Document &amp; Workflow Control</li><li>Manage incoming/outgoing correspondence</li><li>Maintain proper document filing and archiving (contracts, official documents)</li><li>Prepare internal memos and letters as required</li></ul><p><b>Vendor &amp; Supplier Coordination</b></p><ul><li>Coordinate with vendors (stationery, courier, catering, services)</li><li>Monitor service quality and control office-related expenses</li><li>Front Office &amp; Executive Support</li><li>Oversee reception and visitor management</li><li>Coordinate meeting room readiness and hospitality</li><li>Support leadership with presentations, travel bookings, and meeting logistics</li><li>Assist employees with insurance documentation and broker coordination</li></ul><p><b>Internal Support &amp; Culture</b></p><ul><li>Assist HR with team events and onboarding preparation</li><li>Maintain order in common areas and ensure a professional environment</li></ul><p><b>Requirements:</b></p><ul><li>Previous experience as Office Manager / Administrator (UAE experience preferred)</li><li>Strong organizational and multitasking skills</li><li>Professional communication skills (English required)</li><li>Ability to work independently</li><li>Immediate joining preferred</li></ul><p>Job Type: Full-time</p><p>Pay: AED6,000.00 - AED8,000.00 per month</p>

Office Manager

Explore 1841+ Front office administrator in Dubai this March. Find roles across top companies and apply now to boost your career.

1841 front office administrator jobs In Dubai

Front Office Manager

Front Office and Admin Assistant

Front Office and Admin Assistant

Head of Administration

Admin & HR Officer

Office Admin Executive

Office Manager