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front office administrator

Confidential Jobs

<div>
 
 We are presently seeking to hire a Front Office Administrator who will be responsible for managing the front desk area, greeting visitors, and handling telephone calls. In addition, this role provides administrative support to the organization by assisting with tasks such as scheduling appointments, managing correspondence, maintaining office records and managing corporate travel and hotel bookings.
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Coordinate office activities and operations to secure efficiency and compliance to company policies.
 </li>
 <li>
 Manage travel arrangements for the corporate staff and assist HR in onboarding formalities.
 </li>
 <li>
 Manage incoming and outgoing phone calls and correspondence (e-mail, letters, packages etc.
 </li>
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 Create and update records and databases with personnel, financial and other data.
 </li>
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 Greets and directs visitors to the company.
 </li>
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 Provides callers with information such as company address, directions to the company location, company fax numbers, company website and other related information.
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 Coordinates the pick-up and delivery of express mail services.
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 Keep stock of office supplies and place orders when necessary.
 </li>
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 Manage the housekeeping staff and their schedules.
 </li>
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 Submit timely reports and prepare presentations/proposals as assigned.
 </li>
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 Data entry, retrieval, and database maintenance.
 </li>
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 Creating and managing documents, spreadsheets, and presentations.
 </li>
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 Scheduling meetings, taking minutes, and arranging conferences and events.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Bachelor's degree holder.
 </li>
 <li>
 Excellent written and verbal communication in English and Arabic is an advantage.
 </li>
 <li>
 3 + years of experience as a Receptionist or Admin Assistant.
 </li>
 <li>
 Strong organizational and time management abilities.
 </li>
 <li>
 Discretion and the ability to handle confidential information with care.
 </li>
 </ul>
 
 
</div>

Front Office Administrator

Serdar Properties

Job DescriptionThe Office Administrator will be responsible for managing office tasks, supporting management and sales teams, and ensuring smooth daily operations. The ideal candidate must have strong English communication skills, be confident with computer and web applications, and have prior experience in the UAE.Key Responsibilities<ul><li>Handle office correspondence, emails, and phone calls</li><li>Prepare and organize documents, contracts, and reports</li><li>Support HR and accounting with administrative tasks</li><li>Maintain company records, attendance, and leave tracking</li><li>Coordinate with clients, staff, and suppliers</li><li>Manage basic PRO-related work (visa, renewal follow-ups, etc.)</li><li>Maintain an organized office environment</li></ul>Requirements<ul><li>Minimum 2 years of office administration experience in the UAE</li><li>Experience in real estate or similar industry preferred</li><li>Strong English communication (spoken and written)</li><li>Proficient in MS Office and basic web applications (CRM, Google Workspace, etc.)</li><li>Organized, reliable, and detail-oriented</li><li>Currently in UAE and available to join immediately</li></ul>Salary &amp; Benefits<ul><li>AED 3,000 &ndash; 5,000 per month (depending on experience)</li><li>Visa, medical insurance, and annual leave as per UAE law</li><li>Full-time, on-site role in Business Bay, Dubai</li></ul>How to Apply Please apply with your updated CV and mention your visa status, notice period, and salary expectation.Job Type: Full-timePay: AED3,000.00 - AED5,000.00 per month

Female Office Administrator – Real Estate Dubai Only

NOVOTEL

Novotel &amp; Adagio Premium Dubai Al Barsha is seeking a dynamic and experienced Front Office Manager to join our team. As the Front Office Manager, you will be responsible for overseeing all aspects of the front office operations, ensuring exceptional guest experiences, and leading a team of dedicated professionals. <ul> <li>Manage and coordinate all front office operations, including reception, concierge, and guest services</li> <li>Develop and implement strategies to optimize occupancy rates and revenue</li> <li>Ensure the highest standards of customer service and guest satisfaction</li> <li>Lead, train, and motivate the front office team to deliver exceptional performance</li> <li>Collaborate with other departments to ensure seamless guest experiences</li> <li>Handle guest complaints and resolve issues promptly and professionally</li> <li>Monitor and analyze key performance indicators and financial reports</li> <li>Implement and maintain standard operating procedures for the front office</li> <li>Ensure compliance with local hospitality regulations and safety standards</li> <li>Optimize front office operations through effective use of technology and systems</li> <li>Participate in budgeting, forecasting, and strategic planning for the department</li> <li>Foster a positive work environment that promotes teamwork and professional growth</li> </ul>

Front Office Manager

Novotel Hotels

We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor's limitless possibilities.By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor. Job Description Novotel & Adagio Premium Dubai Al Barsha is seeking a dynamic and experienced Front Office Manager to join our team. As the Front Office Manager, you will be responsible for overseeing all aspects of the front office operations, ensuring exceptional guest experiences, and leading a team of dedicated professionals.<ul><li>Manage and coordinate all front office operations, including reception, concierge, and guest services</li><li>Develop and implement strategies to optimize occupancy rates and revenue</li><li>Ensure the highest standards of customer service and guest satisfaction</li><li>Lead, train, and motivate the front office team to deliver exceptional performance</li><li>Collaborate with other departments to ensure seamless guest experiences</li><li>Handle guest complaints and resolve issues promptly and professionally</li><li>Monitor and analyze key performance indicators and financial reports</li><li>Implement and maintain standard operating procedures for the front office</li><li>Ensure compliance with local hospitality regulations and safety standards</li><li>Optimize front office operations through effective use of technology and systems</li><li>Participate in budgeting, forecasting, and strategic planning for the department</li><li>Foster a positive work environment that promotes teamwork and professional growth</li></ul> Qualifications <ul><li>Bachelor's degree in Hospitality Management or related field (preferred)</li><li>Minimum of 3 years of experience in managing front office operations in a hotel setting</li><li>Fluency in English; proficiency in Arabic or other languages is a plus</li><li>Strong leadership and team management skills</li><li>Excellent organizational and multitasking abilities</li><li>Exceptional customer service orientation with a focus on guest satisfaction</li><li>Proficiency in hotel management software (e.g., OPERA)</li><li>Solid understanding of revenue management principles</li><li>Strong analytical and problem-solving skills</li><li>Excellent verbal and written communication abilities</li><li>Proficiency in Microsoft Office Suite and other relevant computer applications</li><li>In-depth knowledge of hotel operations and industry best practices</li><li>Familiarity with UAE hospitality standards and local culture</li><li>Ability to work flexible hours, including evenings, weekends, and holidays</li><li>Demonstrated ability to thrive in a fast-paced, dynamic environment</li><li>Strong commercial acumen and ability to drive business results</li></ul> Seniority level Mid-Senior level Employment type Full-time Job function Hospitality<img src="https://www.jobg8.com/Tracking.aspx?vN7mL9eUiCSB%2b%2bTFavnbTq%2fYuqgkcJrai" width="0" height="0" />

The First Group

Job Description <div>
<div>
<div>
As Front Office Manager, you will be the face of Ciel Dubai s guest arrival and departure experience. You ll lead a dynamic front office team to deliver smooth, engaging, and personalized service while ensuring operational excellence, guest satisfaction, and team development in line with our luxury brand standards. Key Responsibilities <ul> <li> Manage all aspects of the Front Office operations including Reception, Guest Relations, Bell Desk, and Night Audit. </li> <li> Lead and inspire the front office team to deliver exceptional, personalized guest service that reflects the Ciel brand. </li> <li> Ensure smooth and efficient check-in/check-out procedures with a focus on luxury service and attention to detail. </li> <li> Maintain a strong presence in the lobby, engaging with guests and resolving concerns proactively and professionally. </li> <li> Collaborate with other departments (Housekeeping, Engineering, F&amp;B) to ensure seamless guest experiences. </li> <li> Oversee daily shift briefings, staff scheduling, and performance management. </li> <li> Monitor guest feedback, online reviews, and service scores, implementing improvement plans where necessary. </li> <li> Train, mentor, and develop team members to maintain a high level of professionalism and service consistency. </li> <li> Ensure full compliance with all hotel policies, SOPs, safety, and local regulations. </li> <li> Support the pre-opening phase, including team recruitment, training, system setup (e.g., PMS), and process design. </li> </ul>
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Desired Skill &amp; Expertise <div>
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<div>
<ul> <li> Minimum 4 years of experience in front office leadership, preferably in a 5-star or luxury hotel environment. </li> <li> Pre-opening experience is a strong advantage. </li> <li> Proficient in Opera Cloud or equivalent PMS. </li> <li> Excellent leadership, communication, and guest engagement skills. </li> <li> Ability to multitask and manage high-pressure situations with grace and professionalism. </li> <li> Passion for hospitality and a genuine commitment to exceeding guest expectations.</li></ul></div></div></div>

Cornwall Building Contracting LLC

<ul><li>Manage front desk operations by greeting visitors, ensuring a welcoming atmosphere, and directing them to the appropriate personnel or departments.</li><li>Assist with administrative tasks such as scheduling appointments, organizing meetings, and maintaining calendars for team members to optimize workflow.</li><li>Handle incoming calls and correspondence, ensuring that messages are relayed promptly and accurately to maintain effective communication.</li><li>Maintain office supplies inventory by monitoring stock levels and placing orders as needed, contributing to a well-equipped workplace.</li><li>Cleaning inside office</li></ul>

Office Girl

CARMA

<div>
 
 
 Job Purpose:
 
 
 
 The
 
 Receptionist
 
 will be the friendly face and welcoming voice of CARMA Dubai &mdash; creating a warm, professional, and memorable first impression for every visitor, client, and colleague. This role is perfect for someone who is
 
 
 outgoing, with a natural flair for hospitality, excellent communication skills, and a proactive mindset.
 
 
 
 
 
 In addition to managing front desk and administrative functions, the Receptionist will also provide support with HR-related tasks and ancillary duties as assigned by the Head of HR and Admin, to ensure smooth day-to-day operations across the organization.
 
 
 
 
 
 
 Roles and Responsibilities
 
 
 
 
 
 
 Front Desk &amp; Guest Experience
 
 
 <ul>
 <li>
 Greet and welcome every visitor with
 
 enthusiasm and positivity
 
 , ensuring they feel valued and comfortable.
 </li>
 <li>
 Maintain a
 
 neat, organized, and inviting
 
 reception area at all times.
 </li>
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 Manage visitor registration and notify relevant employees of arrivals.
 </li>
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 Offer refreshments and ensure guests are well taken care of while waiting.
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 Coordinate meeting room bookings and assist with setup for meetings and events.
 </li>
 </ul>
 
 
 Telephone &amp; Communication Handling
 
 
 <ul>
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 Answer and direct calls
 
 cheerfully and professionally
 
 , taking accurate messages when needed.
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 Respond to general inquiries via phone or email in a courteous and helpful manner.
 </li>
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 Keep internal contact lists updated and assist with general communication across departments.
 </li>
 </ul>
 
 
 Administrative Support
 
 
 <ul>
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 Support daily administrative tasks including filing, photocopying, scanning, and data entry.
 </li>
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 Assist in scheduling internal meetings and coordinating logistics for company events or activities.
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 Manage courier services, incoming and outgoing mail, and office deliveries.
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 Monitor and order office supplies, stationery, and pantry items as needed.
 </li>
 </ul>
 
 
 HR Assistance
 
 
 <ul>
 <li>
 Provide
 
 administrative support to the HR team
 
 in areas such as recruitment coordination, onboarding documentation, and maintaining employee records.
 </li>
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 Assist in arranging interviews, preparing interview schedules, and welcoming candidates.
 </li>
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 Support employee engagement initiatives, wellness activities, and internal communications.
 </li>
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 Help maintain HR databases and ensure documentation is properly filed and organized.
 </li>
 <li>
 Handle sensitive and confidential information with
 
 discretion and professionalism
 
 .
 </li>
 </ul>
 
 
 Office Coordination &amp; Support
 
 
 <ul>
 <li>
 Act as the point of contact for maintenance, IT, and facility-related issues, ensuring timely resolutions.
 </li>
 <li>
 Liaise with vendors and service providers for office-related services.
 </li>
 <li>
 Assist with travel bookings and accommodation arrangements when required.
 </li>
 </ul>
 
 
 Additional Duties
 
 
 <ul>
 <li>
 Undertake
 
 HR tasks and ancillary duties
 
 as assigned by the
 
 Head of HR and Admin
 
 to support the overall efficiency of the department.
 </li>
 <li>
 Participate in office projects, staff events, and other initiatives to promote a positive and engaging workplace culture.
 </li>
 <li>
 Continuously seek ways to enhance the front-desk experience and contribute to a welcoming office environment.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or diploma in
 
 Business Administration, Human Resources, or a related field
 
 preferred.
 </li>
 <li>
 2&ndash;3 years of experience as a
 
 Receptionist, Front Desk Executive, or Administrative Assistant
 
 , ideally with exposure to HR support.
 </li>
 <li>
 
 Well-groomed, professional appearance
 
 with strong interpersonal and communication skills.
 </li>
 <li>
 Fluent in
 
 English
 
 (Arabic is an advantage).
 </li>
 <li>
 Proficient in
 
 Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
 
 ; experience with HRIS or office management systems is a plus.
 </li>
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 Excellent organizational and multitasking abilities, with attention to detail.
 </li>
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 Professional appearance and demeanor, with a genuine passion for helping others.
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 Discreet, trustworthy, and able to handle confidential information responsibly.
 </li>
 <li>
 Energetic, proactive, and adaptable &mdash; thrives in a lively, team-oriented environment.
 </li>
 </ul>
</div>

Front Office & HR Assistant

Explore 3415+ Front office administrator in Dubai this October. Find roles across top companies and apply now to boost your career.

3415 front office administrator jobs IN Dubai

Front Office Administrator

Female Office Administrator – Real Estate Dubai Only

Front Office Manager

Front Office Manager

Front Office Manager

Office Girl

Front Office & HR Assistant