receptionist

operations manager

office administrator

executive assistant

office manager

front office administrator

JEBEL ALI FREE ZONE

We are a growing company located in Jebel Ali Freezone, seeking a proactive and detail-oriented Female HR Administrator Cum Front Office Executive. The ideal candidate will have a solid background in HR administration and general office management, with strong knowledge of JAFZA&rsquo;s rules and regulations. If you are looking to contribute to a dynamic team and bring your skills to a fast-paced and supportive environment, we encourage you to apply.Key Responsibilities:HR Administration:<ul><li>Manage and oversee HR administrative functions, ensuring full compliance with UAE Labor laws and JAFZA regulations.</li><li>Handle employee onboarding, visa processes, and work permits, ensuring all procedures adhere to JAFZA guidelines.</li><li>Prepare and maintain employee documentation, ensuring it meets JAFZA policies and requirements.</li><li>Liaise with JAFZA authorities to secure necessary approvals and ensure ongoing compliance.</li><li>Address employee relations queries, offering guidance on HR policies and procedures.</li><li>Assist in recruitment processes, including job postings, candidate screening, and interview coordination.</li><li>Organize and manage employee training and development programs.</li><li>Maintain and update employee records, handle payroll administration, and ensure all HR documentation is current.</li></ul>Front Office Executive:<ul><li>Oversee daily administrative operations, including managing office supplies, equipment, and ensuring the office is well-organized.</li><li>Ensure the office premises are clean, well-maintained, and safe for employees and visitors.</li><li>Coordinate and schedule internal meetings, appointments, and company events.</li><li>Manage external vendor relationships for office maintenance, supplies, and other services.</li><li>Assist with the preparation of internal reports, presentations, and other documentation for HR and administrative purposes.</li><li>Handle general administrative inquiries and ensure smooth day-to-day office operations.</li><li>Ensure compliance with health and safety regulations and office procedures.</li><li>Greet and welcome visitors in a professional, friendly manner, and manage visitor logs and security protocols.</li><li>Answer phone calls and direct them to the relevant department or individual.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.</li><li>Minimum of 2 years of experience in HR administration and general office administration.</li><li>Strong knowledge of JAFZA rules, regulations, and procedures, particularly in visa, work permit, and employee documentation processes.</li><li>Experience in general office administration, facility management, and vendor management.</li><li>Proficiency in Microsoft Office and Google Suite.</li><li>Ability to handle sensitive and confidential information with discretion.</li><li>Strong organizational, multitasking, and communication skills.</li><li>Ability to remain calm and professional in a fast-paced environment.</li><li>Knowledge of UAE Labor Laws and JAFZA health and safety regulations is a plus.</li></ul>What We Offer:<ul><li>Competitive salary and benefits package.</li><li>Opportunities for professional growth and development.</li><li>A supportive and dynamic work environment where your contributions are valued.</li></ul>How to Apply:If you meet the above qualifications and are interested in working in Jebel Ali Freezone, please send your updated resume and cover letter to info@cmslogistics.ae. In your cover letter, please highlight your relevant experience in HR administration, general office management, and your knowledge of JAFZA regulations.Application Deadline: 15/02/2025Job Type: Full-timePay: AED4,000.00 - AED5,500.00 per monthExperience:<ul><li>HR administration and general office administration.: 2 years (Required)</li></ul>

Female HR Administrator Cum Front Office Executive

VEGA INTERNATIONAL

The Role
 Job Summary: We are looking for a female Front Office Executive with prior clinic or healthcare front office/reception experience in the UAE. The candidate must have knowledge of medical insurance processes, coding, and billing. She will be the first point of contact for patients and visitors, ensuring a professional, welcoming, and efficient reception experience. Key Responsibilities: • Greet and assist patients and visitors in a professional and friendly manner. • Manage appointment scheduling, patient registration, and follow-ups. • Handle phone calls, emails, and patient inquiries. • Process insurance claims, verify coverage, and manage approvals/rejections. • Ensure accurate coding and billing for patient services. • Coordinate with doctors, nurses, and other departments for smooth clinic operations. • Maintain patient records and confidentiality as per UAE healthcare standards. • Manage payments, receipts, and daily cash reconciliation. Requirements: • Female candidates only. • Minimum 2 years of front office or receptionist experience in a UAE clinic/hospital. • Knowledge of insurance procedures, coding, and billing is mandatory. • Excellent communication skills in Hindi and English (Arabic is a plus). • Proficient in MS Office and clinic management software. • Presentable, customer-focused, and organized. Compensation & Benefits: • Salary: AED 2,500 – 3,000 (depending on experience). • Other benefits as per UAE labor law.
 
Requirements
 Candidate Profile – Front Office Executive (Female) Education: • Bachelor’s degree or Diploma (preferred in Administration, Healthcare, or related field). Experience: • Minimum 2 years’ experience in a clinic or hospital front office/reception in the UAE. • Hands-on experience with medical insurance claims, approvals, and coding. Skills & Competencies: • Strong knowledge of medical insurance processes and coding. • Proficiency in MS Office and clinic management software. • Excellent communication skills in Hindi and English (Arabic is a plus). • Patient handling, appointment scheduling, and customer service skills. • Ability to multitask and work under pressure in a busy clinic environment. Personal Attributes: • Female, presentable, and professional demeanor. • Strong organizational skills and attention to detail. • Patient-focused, approachable, and reliable. Other Requirements: • Currently in UAE (preferred). • Familiarity with UAE healthcare regulations and insurance practices.
 
About the company
 Vega offers expert consultancy in migration, healthcare recruitment, education, logistics, and business solutions, driving global success.

Front Office Executive (Female)

The Role
 Job Description: We are looking for a Front Office Executive (Hindi Speaking) with prior clinic/hospital experience to join a reputed medical facility in Dubai. The candidate will be the first point of contact for patients, ensuring smooth front-desk operations, patient coordination, and excellent customer service. Responsibilities: • Greet and assist patients and visitors at the reception. • Handle patient registration, appointments, and scheduling. • Answer phone calls, respond to inquiries, and provide accurate information. • Coordinate with doctors, nurses, and other departments for patient care. • Manage billing, invoicing, and payment collections. • Maintain patient records and update the clinic management system. • Ensure the reception area is presentable and organized. • Provide administrative support as required. Requirements: • Minimum 1–2 years of experience in a clinic/hospital front office role in Dubai. • Must be fluent in Hindi and English (knowledge of Arabic is a plus). • Strong communication and interpersonal skills. • Familiarity with clinic management software and billing systems. • Presentable, professional, and patient-focused. • Ability to multitask and handle pressure in a busy environment. Benefits: • Salary: AED 2,500 – 3,000 (depending on experience). • Other benefits as per UAE labor law.
 
Requirements
 Candidate Profile – Front Office Executive (Hindi Speaking) Education: • Diploma or Bachelor’s degree in Business Administration, Healthcare Management, or related field. Experience: • Minimum 1–2 years of front office/receptionist experience in a clinic or hospital in Dubai. • Experience with patient handling, appointment booking, and billing. Skills & Competencies: • Fluency in Hindi and English (Arabic is an added advantage). • Proficient in MS Office and clinic management software. • Strong communication and customer service skills. • Presentable, organized, and professional demeanor. • Ability to multitask and work under pressure in a fast-paced clinical setting. Personal Attributes: • Patient-friendly and approachable. • Team player with adaptability to clinic workflow. • Attention to detail with good problem-solving skills.
 
About the company
 Vega offers expert consultancy in migration, healthcare recruitment, education, logistics, and business solutions, driving global success.

Front Office Executive

NMC Health plc

<div>To manage and lead the effective and efficient operational running of the front office department to ensure client centric services are provided to patients.</div>
 <div><div><div><div><div><ul><li>To create and continuously maintain an enabling environment where people can develop and grow.
</li><li>To ensure that performance management contracts are in place for the team.
</li><li>Conduct and document bi-annual performance conversations .
</li><li>Identify high potential talent and ensure that development plans are facilitated in cooperation with Human Resources.
</li><li>Ensure that a training plan is developed and monitored to ensure continuous sharing of knowledge and skill.
</li><li>Monitor the quality of onboarding for new employees; new employees are orientated and probation periods are signed off .
</li><li>Maintain professional conduct and discipline within the team.
</li><li>Work closely with the recruitment team to recruit and select competent employees .
</li><li>Monitor employee scheduling of the department to ensure sufficient operational coverage.
</li><li>Ensure accurate updates on uploaded Physician schedules.
</li><li>Monitor scheduling to ensure best, effective use of Physician time.
</li><li>Ensure follow up appointments are booked and patients informed accordingly.
</li><li>Ensure optimal scheduling of appointments.
</li><li>Monitor patient feedback (Press Ganey) reports for trends in Front Office service delivery.
</li><li>Implement and support measures to increase participation rates of patients in Press Ganey surveys.
</li><li>Ensure the overall appearance of the Front Office area is in line with NMC quality and safety standards.
</li><li>Efficient accompaniment of patients to units in the absence of supporting employees.
</li><li>Outstanding and revenue reports are prepared and analysed.
</li><li>The system is updated accurately with payments received.
</li><li>Age analysis report is generated and daily follow up on outstanding amounts completed.
</li><li>Coordinate the requests and approval of payment arrangements and document accordingly.
</li><li>Ensure that challenging clients are dealt with in a professional and respectful manner.
</li><li>Effective implementation of policies and procedures.
</li><li>Monitor and manage accuracy of patient admission date.
</li><li>Clearly communicate expectations and ensure that roles and responsibilities are clear.
</li><li>Provides direction to direct reports by ensuring that everyone understands the strategy of the company and the supporting operational and clinical goals that needs to be met.
</li><li>Drives the motivation and engagement of people through creating a trusting environment where people are provided with the opportunities to try out new initiatives without feeling fearful.
</li><li>Treating people fairly consistently.
</li><li>Instils and drives desired NMC culture by living the values and the associated behaviours organisational values &ndash; setting the appropriate standards for behaviour.
</li><li>Consistently recognises the contribution and achievement of the team &ndash; being an advocate for the team
</li><li>Embraces diversity, listening without judgement to diverse and opposing points of view .
</li><li>Provide staff with the opportunities to grow and develop by encouraging self-learning, initiating training and development initiatives, coaching and on-the-job training.
</li><li>Adapt leadership style according to the specific situation.
</li><li>Produces a number of workable solutions that are effective when judged over time; considers the practical issues relating to implementing the preferred solution.
</li><li>Demonstrates an understanding of the interactions, interrelatedness and interdependence of information, patterns and events within the function/business unit and how it plays a part in the bigger system.
</li><li>Sets and continuously revises quality standards within and across departments/business unit in line with quality management principles.
</li><li>Monitors and maintains quality of functional/business unit systems, processes, resources, and outputs according to set internal and external quality standards and processes.
</li><li>Creates processes to ensure work is completed in a systematic and methodical way; proactively identifies and removes obstacles.
</li><li>Maintains consistent high levels of productivity within functional/business unit by ensuring appropriate resources, systems and processes are in place.
</li><li>Proactively drives results within own function/business unit.
</li><li>Displays high levels of self-discipline and reliability to achieve work outcomes.
</li><li>Remains aware of own behaviour and how it effects job performance and working relationships with others.
</li><li>Demonstrates an accurate awareness of own strengths and weaknesses and proactively works on self development.
</li><li>Displays high levels of self-discipline and reliability to achieve work outcomes.
</li><li>Demonstrates an ability to share and understand the feelings, needs, concerns, and/or emotional state of others (professional empathy).
</li><li>Establishes, builds, and sustain effective and trusting work relationships.
</li><li>Maintains appropriate levels of focus, professionalism, performance, and objectivity under considerable pressure or demanding situations.
</li><li>Demonstrates emotional stability and mature behaviour appropriate to the workplace even in circumstances of discord or duress
</li><li>Effectively manages current and potential conflicts between personal life and work demands.
</li><li>Remains positive in the face of adversity and assists others to recognise the positive aspects of difficult situations/obstacles, pressures and setbacks.
</li><li>Models a willingness to accept constructive feedback and makes changes where appropriate.
</li><li>Ensures that relevant resources and support systems to manage stress and setbacks are available and utilised.
</li><li>Sets clear, measurable objectives and action plans for function/business unit, in line with operational/organisational goals
</li><li>Develop and prioritises medium to long term plans for functional area / business units and anticipates potential difficulties
</li><li>Coordinates timelines and priorities within function / business unit to ensure that deadlines are met
</li><li>Identifies, assigns and manages resources to achieve functional / business unit objectives
</li><li>Uses existing timelines to monitor own and others&rsquo; progress against deadlines; maintaining an on-going awareness of obstacles that may hinder progress.
</li><li>Follows the duty schedule as assigned by the supervisor which includes different shift timings as per the need of the department
</li><li>Strictly adheres to NMC&rsquo;s regulations and policies especially those related to infection control, patient safety &amp; JCI.
</li><li>Supports Continuous Quality Improvement and participates and contributes to all the quality assurance activities of the service.
</li><li>Maintains patient &amp; staff confidentiality.
</li><li>To drive patient experience initiatives, monitoring patient feedback, addressing concerns promptly, and ensuring continuous improvement in service quality.</li></ul></div></div></div></div></div>
 <div><ul><li>Bachelor&rsquo;s Degree - Any discipline or related fields. Master&rsquo;s degree will be an advantage.
</li><li>At least 5 years&rsquo; experience in a healthcare environment
</li></ul>At least 3 years&rsquo; experience in a management or supervisory position</div>

Front Office Manager

M V TECHNOLOGIES

Roles &amp; ResponsibilitiesThe Office Administrator / Executive will be responsible for managing the day-to-day administrative operations of our Dubai office. This role ensures smooth workflow, effective coordination across departments, and supports senior management with essential tasks.Manage general office operations including supplies and facility coordination.Handle front-desk activities such as answering calls, managing correspondence, and greeting visitorsSchedule meetings, manage calendars.Assist in preparing reports, presentations, and basic data entry.Ensure compliance with company policies and procedures.Oversee the end-to-end planning and execution of assigned workshops, ensuring alignment with the strategic goals and budgets set by managementJob Type: Full-timePay: AED1,000.00 - AED2,000.00 per month

Office Administrator

La Firma Interiors

Administrative Tasks:<ul><li>Maintain confidential and sensitive documents and records.</li><li>Prepare monthly expense reports and oversee reimbursements.</li><li>Draft professional correspondence and handle communication on behalf of the Managing Director.</li><li>Organize and maintain filing systems (both physical and digital).</li><li>Monitor deadlines and ensure timely completion of key tasks.</li><li>Document financial transactions by entering account information</li><li>Filing and remitting taxes and other financial obligations</li><li>Processes company&rsquo;s payroll and WPS</li><li>Support sales team directed by the Managing Director</li></ul>Project Support:<ul><li>Coordinate with project managers, designers, and suppliers to support the Project Manager in project oversight.</li><li>Assist in compiling project proposals, bids, and tender documentation.</li><li>Maintain updated records of ongoing and upcoming interior fit-out projects.</li><li>Liaise with clients, consultants, and vendors on behalf of the Project Manager</li><li>Handle sensitive client inquiries and communication with professionalism and discretion.</li></ul>Requirements:<ul><li>Bachelor's degree in Business Administration or related field.</li><li>Atleast 5 years experience in Design &amp; Fit out company</li><li>Proven experience in project coordination, administration, or a similar role.</li><li>Strong organizational and multitasking skills.</li><li>Excellent communication and reporting skills.</li><li>Proficiency in MS Office</li></ul>Job Type: Full-time

Office Administrator – Design & Fit out

Donglin Technical Service L.L.C

The HR Administrative Officer will provide administrative support to the HR department and assist in various HR functions. The role includes managing employee records, assisting with recruitment processes, maintaining compliance with labor laws, supporting HR initiatives and employee relations, and handling general office administrative tasks to ensure smooth operations of the HR function.General Responsibilities<ul><li>Administrative Support:</li><li>Assist in the day-to-day operations of the HR department.</li><li>Prepare and organize the HR documentation, such as contracts, offer letters, performance appraisals, and termination letters.</li><li>Maintain and update employee records and HR databases (electronic and hard file).</li><li>Prepare HR-related reports, presentations, and other documents.</li><li>Handle scheduling and logistics for HR meetings, training sessions, and employee events.</li><li>Ensure that all HR records are stored and disposed of in compliance with company policies and legal requirements.</li><li>Recruitment &amp; Onboarding:</li><li>Assist in the recruitment process by posting job openings, screening resumes, coordinating interview schedules, and communicating with candidates.</li><li>Prepare and send offer letters and employment contracts.</li><li>Support the onboarding process for new hires, including preparation of orientation materials and coordination of first-day activities.</li><li>Employee Relations:</li><li>Act as a point of contact for employee inquiries regarding policies, benefits, and other HR matters.</li><li>Support the HR team in addressing employee concerns and ensuring effective communication between staff and management.</li><li>Training &amp; Development:</li><li>Help coordinate training sessions, workshops, and employee development programs, including logistics, materials, and attendance tracking.</li><li>Maintain records of employee participation in training programs and monitor training needs.</li><li>Compliance &amp; Reporting:</li><li>Ensure HR practices comply with legal and regulatory requirements.</li><li>Assist with the preparation of HR-related reports, including monthly HR Report, attendance reports, etc.</li><li>Payroll Support:</li><li>Assist with preparing and administering employee payroll by gathering attendance data, verifying time-off requests, and providing necessary payroll documentation.</li><li>Prepare the employee OT reports</li><li>Ensure accuracy of employee attendance records and other payroll-related documentation.</li><li>Benefits Administration:</li><li>Assist with the administration of employee benefits programs, including health insurance, wellness programs, etc.</li><li>Help employees with benefits enrollment and any related inquiries.</li><li>General HR Support:</li><li>Support the implementation of HR policies, procedures, and guidelines across the organization.</li><li>Help maintain and update the employee handbook, HR policies, and other employee-related documents.</li><li>Coordinate HR events such as team-building activities, wellness programs, and employee recognition events.</li><li>Coordinate and assist with employee leave management and documentation.</li><li>Administrative Tasks:</li><li>Answer and direct phone calls, emails, and other inquiries in a timely manner.</li><li>Organize and maintain HR files, ensuring the proper filing and retrieval of documents.</li><li>Book and maintain schedules, meetings, appointments and travel arrangements.</li><li>Handle the daily administrative tasks; monitor and maintain the office&rsquo;s equipment, supplies, cleanliness, and etiquette.</li><li>Write and distribute emails, correspondence memos, letters, faxes and forms.</li><li>Overlook the PRO tasks and the Admin Assistant duties</li><li>Any other duties assigned by the HR &amp; Admin Manager</li></ul>Qualification &amp; Skills<ul><li>Education:</li><li>Bachelors degree in Human Resources, Business Administration, or a related field.</li><li>HR Certifications is a plus.</li><li>Experience:</li><li>At least 3-4 years of experience in an HR administrative or support role.</li><li>Knowledge of HR practices, UAE labor laws, and compliance requirements.</li><li>Experience with office administration and organizational support.</li><li>Skills:</li><li>Strong organizational and time management skills.</li><li>Excellent written and verbal communication skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and G-Suite.</li><li>Familiarity with HRMS Systems,</li><li>Attention to detail and the ability to handle confidential information.</li><li>Ability to manage multiple tasks simultaneously and prioritize effectively.</li><li>Personal Attributes:</li><li>High level of professionalism and discretion.</li><li>Strong problem-solving and interpersonal skills.</li><li>Ability to work independently and as part of a team.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Admin & HR Officer

Explore 2864+ Front office administrator in Dubai this October. Find roles across top companies and apply now to boost your career.