executive assistant

administrative assistant

office manager

admin assistant

front desk receptionist

front office assistant

Grosvenor House Dubai and Le Royal Meridien Beach Resort & Spa

<div>
 
 Our jobs aren&rsquo;t just about giving guests a smooth check-in and check-out. Instead, we want to build and experience that is memorable and unique. Our Guest Experience Experts take the initiative to deliver a wide range of services that guide guests through their entire stay. They are empowered to move about their space and do what needs to be done. Whether processing operational needs, addressing guest requests, completing reports, or sharing the highlights of the local area, the Guest Experience Expert makes transactions feel like part of the experience.
 
 
 
 
 No matter what position you are in, there are a few things that are critical to success &ndash; creating a safe work place, following company policies and procedures, maintaining confidentiality, protecting company assets, upholding quality standards, and ensuring your uniform, personal appearance, and communications are professional. Guest Experience Experts will be on their feet and moving around (stand, sit, or walk for an extended time) and taking a hands-on approach to work (move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance). Doing all these things well (and other reasonable job duties as requested) is critical for Guest Experience Experts &ndash; to get it right for our guests and our business each and every time.
 
 
 
 
 PREFERRED QUALIFICATIONS
 
 
 Education: High school diploma or G.E.D. equivalent.
 
 
 Related Work Experience: No related work experience.
 
 
 Supervisory Experience: No supervisory experience.
 
 
 License or Certification: None
 
</div>

Front Office Assistant

CARMA

<div>
 
 
 Job Purpose:
 
 
 
 The
 
 Receptionist
 
 will be the friendly face and welcoming voice of CARMA Dubai &mdash; creating a warm, professional, and memorable first impression for every visitor, client, and colleague. This role is perfect for someone who is
 
 
 outgoing, with a natural flair for hospitality, excellent communication skills, and a proactive mindset.
 
 
 
 
 
 In addition to managing front desk and administrative functions, the Receptionist will also provide support with HR-related tasks and ancillary duties as assigned by the Head of HR and Admin, to ensure smooth day-to-day operations across the organization.
 
 
 
 
 
 
 Roles and Responsibilities
 
 
 
 
 
 
 Front Desk &amp; Guest Experience
 
 
 <ul>
 <li>
 Greet and welcome every visitor with
 
 enthusiasm and positivity
 
 , ensuring they feel valued and comfortable.
 </li>
 <li>
 Maintain a
 
 neat, organized, and inviting
 
 reception area at all times.
 </li>
 <li>
 Manage visitor registration and notify relevant employees of arrivals.
 </li>
 <li>
 Offer refreshments and ensure guests are well taken care of while waiting.
 </li>
 <li>
 Coordinate meeting room bookings and assist with setup for meetings and events.
 </li>
 </ul>
 
 
 Telephone &amp; Communication Handling
 
 
 <ul>
 <li>
 Answer and direct calls
 
 cheerfully and professionally
 
 , taking accurate messages when needed.
 </li>
 <li>
 Respond to general inquiries via phone or email in a courteous and helpful manner.
 </li>
 <li>
 Keep internal contact lists updated and assist with general communication across departments.
 </li>
 </ul>
 
 
 Administrative Support
 
 
 <ul>
 <li>
 Support daily administrative tasks including filing, photocopying, scanning, and data entry.
 </li>
 <li>
 Assist in scheduling internal meetings and coordinating logistics for company events or activities.
 </li>
 <li>
 Manage courier services, incoming and outgoing mail, and office deliveries.
 </li>
 <li>
 Monitor and order office supplies, stationery, and pantry items as needed.
 </li>
 </ul>
 
 
 HR Assistance
 
 
 <ul>
 <li>
 Provide
 
 administrative support to the HR team
 
 in areas such as recruitment coordination, onboarding documentation, and maintaining employee records.
 </li>
 <li>
 Assist in arranging interviews, preparing interview schedules, and welcoming candidates.
 </li>
 <li>
 Support employee engagement initiatives, wellness activities, and internal communications.
 </li>
 <li>
 Help maintain HR databases and ensure documentation is properly filed and organized.
 </li>
 <li>
 Handle sensitive and confidential information with
 
 discretion and professionalism
 
 .
 </li>
 </ul>
 
 
 Office Coordination &amp; Support
 
 
 <ul>
 <li>
 Act as the point of contact for maintenance, IT, and facility-related issues, ensuring timely resolutions.
 </li>
 <li>
 Liaise with vendors and service providers for office-related services.
 </li>
 <li>
 Assist with travel bookings and accommodation arrangements when required.
 </li>
 </ul>
 
 
 Additional Duties
 
 
 <ul>
 <li>
 Undertake
 
 HR tasks and ancillary duties
 
 as assigned by the
 
 Head of HR and Admin
 
 to support the overall efficiency of the department.
 </li>
 <li>
 Participate in office projects, staff events, and other initiatives to promote a positive and engaging workplace culture.
 </li>
 <li>
 Continuously seek ways to enhance the front-desk experience and contribute to a welcoming office environment.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or diploma in
 
 Business Administration, Human Resources, or a related field
 
 preferred.
 </li>
 <li>
 2&ndash;3 years of experience as a
 
 Receptionist, Front Desk Executive, or Administrative Assistant
 
 , ideally with exposure to HR support.
 </li>
 <li>
 
 Well-groomed, professional appearance
 
 with strong interpersonal and communication skills.
 </li>
 <li>
 Fluent in
 
 English
 
 (Arabic is an advantage).
 </li>
 <li>
 Proficient in
 
 Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
 
 ; experience with HRIS or office management systems is a plus.
 </li>
 <li>
 Excellent organizational and multitasking abilities, with attention to detail.
 </li>
 <li>
 Professional appearance and demeanor, with a genuine passion for helping others.
 </li>
 <li>
 Discreet, trustworthy, and able to handle confidential information responsibly.
 </li>
 <li>
 Energetic, proactive, and adaptable &mdash; thrives in a lively, team-oriented environment.
 </li>
 </ul>
</div>

Front Office & HR Assistant

Andaz

<div><div>Summary<div>
 As an Assistant Manager Front Office, you are responsible for the efficient running of the department in accordance with Hyatt corporate strategies and brand standards, whilst meeting colleague, guest, and owner expectations. You are expected to effectively manage the day-to-day operation and lead the team resourcefully to achieve departmental goals.

</div></div><div>Qualifications<div>
Minimum 2 years work experience as Assistant Manager or Team Leader in Front Office/Guest Relations in a hotel. Ability to handle stressful situations in a calm, professional manner and exhibit good judgment. Must be highly organized, results oriented with the ability to be flexible and work well under pressure in a fast-paced changing environment. Strong interpersonal skills: ability to get along with diverse personalities, tactful and flexible.
Language Preferences : Arabic</div></div></div>

ASSISTANT MANAGER FRONT OFFICE

Meli Hotels Internation...

The world is yours with Meli Discover a boundless path at Meli , where opportunities for growth and development are endless. Immerse yourself in a journey that will take you to work in various countries and to be part of our extensive global family ????Discover some of the benefits we offer:My Meli Rewards: Participate in our exclusive loyalty program, enjoying unique benefits and advantages. My Meli Benefits: Take advantage of flexible compensation and exclusive discounts on a wide variety of products and services, promoting an active and healthy lifestyle. Be proud to belong to Meli  as we are proud of you ????Your Tasks:Representation of the Front Office Manager and Front Office Assistant ManagerDevelopment and introduction of standards at the front office area as well as the subsequent support of the front office teamCheck-in / -out as well as the individual greeting and farewell of our guestsClose cooperation with all departments for a unique hotel experienceProfessional presentation of our hotel through active, personal guest and customer contactAdvising our guests on the location, facilities and the full range of services on offerEnsuring quality standardsWhat are we looking for:Experience in a similar role with luxury backgroundHigh level of English and Arabic or Russian or SpanishA friendly and sympathetic personalityFlexibilty and motivationAt Meli  we are all VIP ????Great professionals who make everyday life easier and exceptional. From the junior to the most senior, all of them have unique and important qualities that make working at Meli  an opportunity for constant growth and a passport to create your future wherever you want.Our warmth, proximity and passion for what we do make working at Meli  an unforgettable experience, full of emotional moments and always with the feeling that you belong to a big family where we have people like you, VIP People.At Meli  Hotels International, we are committed to equal opportunities between women and men in the workplace, with the commitment of management and the principles contained in Human Resources policies. We also prioritize disseminating throughout the entire staff a corporate culture committed to effective equality, and raising awareness about the need to act jointly and globally.We promote our commitment to equality and diversity, avoiding any kind of dicrimination, especially related to reasons of disability, race, religion, gender, or age. We believe that diversity and inclusion among our employees are essential for our success as a global company.Additionally, we support the sustainable growth of our industry through a socially responsible team. In this sense, our motto is "Towards a sustainable future, from a responsible present". Thanks to al our collaborators, we make it possible.If you want to be  Very Inspiring People , follow us on:INSTAGRAM   TIKTOK   LINKEDIN   INDEED   GLASSDOOR

Front Office Supervisor

Hilton Hotels

As a Front Desk Supervisor, you will oversee the front office activities between the Guest, the hotel, and the various hotel departments. A Front Desk Supervisor is responsible for supervising the activities that create the first impressions of our Guests and, therefore, must perform the following tasks to the highest standards:
<ul>
<li>Assign and instruct Front Desk Team in details of work. Observe performance and encourage improvement. Monitor lobby traffic to make staffing adjustments accordingly.</li>
<li>Supervise front desk operations by completing a checklist of important daily tasks, determining room and rate availability and making decisions that are in the best interest of the hotel. Assist Front Desk Team and other departments with any questions or requests.</li>
<li>Resolve customer complaints by conducting thorough research of the situation and the most effective resolution. Authorize revenue allowances to remedy problems only after alternative solutions have been offered.</li>
<li>Prepare and conduct daily pre-shift meetings, communicate effectively with all staff and provide them with any information necessary to provide guest service in accordance with Waldorf Standards.</li>
<li>Monitor performance of staff with performance evaluations and discipline issues.</li>
<li>Make recommendations for training related issues when inconsistencies develop at the Front Desk operations.</li>
<li>Maximize room occupancy and overview up-selling techniques to promote hotel amenities, upgrades, and special services to enhance the guest experience and increase revenue.</li>
<li>Perform other duties assigned by the Front Office Manager or Assistant Front Office Manager.</li>
<li>Complete daily checklists of duties for opening and closing operations to assure that appropriate reports are filed and use analysis and judgment skills when preparing room discrepancy report.</li>
<li>Conduct weekly training for new Team Members</li>
<li>Pre-allocate all VIP s and Hilton Honors Reservations so rooms maybe inspected, and at the same time to ensure amenities are delivered to the correct rooms.</li>
<li>Transmit daily Hilton Honors</li>
<li>In the absence of Rooms Controller to prepare daily forecast of expected arrivals and departures using analysis and judgment skills.</li>
</ul>

Confidential Jobs

<div>
 
 We are presently seeking to hire a Front Office Administrator who will be responsible for managing the front desk area, greeting visitors, and handling telephone calls. In addition, this role provides administrative support to the organization by assisting with tasks such as scheduling appointments, managing correspondence, maintaining office records and managing corporate travel and hotel bookings.
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Coordinate office activities and operations to secure efficiency and compliance to company policies.
 </li>
 <li>
 Manage travel arrangements for the corporate staff and assist HR in onboarding formalities.
 </li>
 <li>
 Manage incoming and outgoing phone calls and correspondence (e-mail, letters, packages etc.
 </li>
 <li>
 Create and update records and databases with personnel, financial and other data.
 </li>
 <li>
 Greets and directs visitors to the company.
 </li>
 <li>
 Provides callers with information such as company address, directions to the company location, company fax numbers, company website and other related information.
 </li>
 <li>
 Coordinates the pick-up and delivery of express mail services.
 </li>
 <li>
 Keep stock of office supplies and place orders when necessary.
 </li>
 <li>
 Manage the housekeeping staff and their schedules.
 </li>
 <li>
 Submit timely reports and prepare presentations/proposals as assigned.
 </li>
 <li>
 Data entry, retrieval, and database maintenance.
 </li>
 <li>
 Creating and managing documents, spreadsheets, and presentations.
 </li>
 <li>
 Scheduling meetings, taking minutes, and arranging conferences and events.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Bachelor's degree holder.
 </li>
 <li>
 Excellent written and verbal communication in English and Arabic is an advantage.
 </li>
 <li>
 3 + years of experience as a Receptionist or Admin Assistant.
 </li>
 <li>
 Strong organizational and time management abilities.
 </li>
 <li>
 Discretion and the ability to handle confidential information with care.
 </li>
 </ul>
 
 
</div>

Front Office Administrator

Specialist Equipment Trading

Specialist Equipment Trading LLC is hiring!Assist front office staff with administrative dutiesSchedule appointments for front office serviceEnsure front office supplies are well stocked and organizedPerform office duties and specialty tasks as neededPrepare quotation, delivery notes, invoicesCoordinate with delivery scheduleProcurement dutiesordinating within the departmentsshould have god typing speedPriority to kerala and tamil nadu and indiansJob Type: Part-timePay: AED3,000.00 - AED4,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>secretary: 3 years (Preferred)</li></ul>

Admin Secretary

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