executive assistant

office administrator

administrative assistant

office assistant

personal assistant

front office assistant

Azentio

<div>
 
 
 Job Title
 
 : Front Office and Admin Assistant
 
 
 
 Location:
 
 Dubai, UAE
 
 
 
 
 
 
 
 Job Summary
 
 
 
 We are seeking a highly organized and proactive Front Office and Admin Assistant to oversee end-to-end facility operations and corporate travel management. The role is responsible for ensuring a safe, well-maintained, and efficient workplace, while also managing seamless business travel arrangements for employees. This position requires strong coordination, vendor management, communication, and problem-solving skills, along with the ability to operate in a fast-paced, service-oriented environment.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 Facility Operations &amp; Administration
 
 <ul>
 <li>
 Oversee day-to-day facility operations, ensuring smooth functioning of essential services including housekeeping, security, cafeteria, and office administration.
 </li>
 <li>
 Manage office supplies, inventory, seating allocation, and general workplace requirements.
 </li>
 </ul>
 
 Maintenance &amp; Infrastructure Management
 
 <ul>
 <li>
 Coordinate, schedule, and monitor routine maintenance, repairs, and inspections of building systems (HVAC, electrical, plumbing, fire &amp; safety, etc.).
 </li>
 <li>
 Develop and implement preventive maintenance plans to minimize downtime and service interruptions.
 </li>
 </ul>
 
 Vendor &amp; Contract Management
 
 <ul>
 <li>
 Manage relationships with external service providers including housekeeping, security, maintenance, pest control, and other facility-related vendors.
 </li>
 <li>
 Oversee service-level adherence, contract renewals, negotiations, and performance evaluation.
 </li>
 </ul>
 
 Health, Safety &amp; Compliance
 
 <ul>
 <li>
 Ensure the facility complies with all health, safety, regulatory, and environmental standards.
 </li>
 <li>
 Conduct periodic safety audits, risk assessments, and maintain emergency response plans and drills.
 </li>
 </ul>
 
 Space &amp; Workplace Management
 
 <ul>
 <li>
 Optimize workspace utilization, plan office layouts, and oversee fit-out, refurbishment, expansion, or relocation projects in collaboration with relevant teams.
 </li>
 </ul>
 
 Budgeting &amp; Cost Management
 
 <ul>
 <li>
 Prepare, monitor, and manage facility operating budgets, ensuring cost-effectiveness without compromising service quality.
 </li>
 <li>
 Identify opportunities for cost savings and efficiency improvements.
 </li>
 </ul>
 
 Reporting &amp; Stakeholder Communication
 
 <ul>
 <li>
 Prepare facility performance reports, issue logs, maintenance schedules, and vendor performance updates.
 </li>
 <li>
 Act as the key liaison between internal stakeholders, leadership teams, and vendors for all facility-related matters.
 </li>
 </ul>
 
 Travel Management Responsibilities
 
 <ul>
 <li>
 Plan and coordinate end-to-end business travel arrangements including flights, accommodation, ground transport, visas, and other required services.
 </li>
 <li>
 Ensure full compliance with company travel policies, cost guidelines, and regulatory requirements.
 </li>
 <li>
 Maintain strong awareness of travel industry trends, route options, travel advisories, and vendor platforms to ensure best travel experience.
 </li>
 </ul>
 
 Skills &amp; Competencies
 
 <ul>
 <li>
 Strong communication, negotiation, and stakeholder management skills.
 </li>
 <li>
 Proven ability in customer service, problem-solving, and crisis management.
 </li>
 <li>
 High attention to detail, strong organizational and multitasking capabilities.
 </li>
 <li>
 Proficiency in travel booking platforms, vendor management tools, and MS Office Suite (Excel, PowerPoint, Word).
 </li>
 </ul>
 
 
 
 
 
 
 Key Requirements
 
 
 <ul>
 <li>
 &middot;Bachelor&rsquo;s degree in Business Administration, Facilities/Operations Management, Hospitality, or equivalent field (preferred).
 </li>
 <li>
 4-8 years of experience in facility management, office administration, or corporate travel coordination, ideally in a corporate or multinational organization.
 </li>
 <li>
 Hands-on experience in vendor management, asset management, preventive maintenance planning, and workplace administration.
 </li>
 <li>
 Experience coordinating domestic and international travel bookings, visas, and logistics using travel platforms and vendor partners.
 </li>
 <li>
 Proficiency in
 
 MS Office Suite
 
 (Excel, PowerPoint, Word) and familiarity with travel booking tools and facility management systems.
 </li>
 <li>
 Understanding of maintenance processes, safety norms, compliance requirements, and cost control practices.
 </li>
 <li>
 Strong communication, interpersonal, and stakeholder-management skills.
 </li>
 <li>
 Excellent attention to detail, planning, coordination, and follow-through.
 </li>
 <li>
 Problem-solving ability with a customer-service mindset.
 </li>
 <li>
 Ability to multitask, prioritize, and work efficiently under pressure.
 </li>
 <li>
 Negotiation skills with vendors and service providers.
 </li>
 <li>
 High ownership, reliability, and discretion.
 </li>
 </ul>
 
 
</div>

Front Office and Admin Assistant

Plutus Associates Capital Limited

<div>
 
 
 Company Description
 
 
 
 
 
 Plutus Associates Capital Limited is an independent financial advisory firm based in the Dubai International Financial Centre (DIFC) and regulated by the Dubai Financial Services Authority (DFSA). The firm specializes in providing personalized investment strategies tailored to clients' unique risk profiles, return requirements, and life cycles. With a commitment to transparency and aligning with client interests, Plutus Associates offers a wide range of services, including investment advisory, arranging deals in investments, and credit-related services. The team of experts at Plutus explores opportunities to deliver unparalleled financial solutions while maintaining unbiased recommendations to ensure client satisfaction.
 
 
 
 
 
 
 Role Description
 
 
 
 
 
 This is a full-time, on-site role for a Front Office Receptionist located in Dubai, United Arab Emirates. The Front Office Receptionist will be the first point of contact for clients and visitors, managing phone calls, maintaining a welcoming reception area, and scheduling appointments. Responsibilities also include coordinating front office operations, providing exceptional customer service, and assisting with administrative tasks to ensure smooth functioning of the office. A professional demeanor and ability to handle client interactions are essential to succeed in this role.
 
 
 
 
 
 
 Qualifications
 
 
 
 
 <ul>
 <li>
 Strong phone etiquette and the ability to professionally manage incoming and outgoing calls
 </li>
 <li>
 Experience in receptionist duties and front-office management
 </li>
 <li>
 Exceptional customer service skills with a focus on providing a positive client experience
 </li>
 <li>
 Excellent verbal and written communication skills
 </li>
 <li>
 Strong organizational and multitasking abilities
 </li>
 <li>
 Proficiency in Microsoft Office is a plus
 </li>
 <li>
 Knowledge of customer relationship management (CRM) tools is advantageous
 </li>
 <li>
 Previous experience in a financial or professional services environment is highly desirable
 </li>
 </ul>
</div>

Front Office Receptionist

BOONMAX HOTEL LLC

We are a fast-growing Entertainment Company based in Dubai, currently expanding our operations and looking for dedicated, hardworking, and reliable individuals to join our team.Location: Al Quoz (Near Dubai Silicon Oasis) Salary: To be discussed during interview (based on experience and position) Nationality/Gender: Female applicants only (Moroccan, Syrian, Iraq)RECEPTIONIST (Female)We are seeking a professional and well-presented Receptionist to manage front desk operations and represent the company in a positive and professional manner.Key Responsibilities:<ul><li>Welcome and assist visitors professionally</li><li>Answer and direct phone calls appropriately</li><li>Handle inquiries and provide basic company information</li><li>Manage appointments and meeting schedules</li><li>Maintain visitor logs and front desk records</li><li>Ensure reception area is clean and organized</li><li>Coordinate with internal departments when needed</li></ul>Requirements:<ul><li>Good communication skills in English (additional languages are a plus)</li><li>Presentable, confident, and professional appearance</li><li>Basic computer knowledge (MS Office, emails, etc.)</li><li>Strong interpersonal and customer service skills</li><li>Ability to handle pressure and multitask</li></ul>Job Type: PermanentPay: AED2,500.00 - AED3,000.00 per monthWork Location: In person

Entertainment Receptionist Female

TXM Solutions

<div>
 
 
 Job Purpose
 
 
 
 The Receptionist is responsible for executing all administrative and front desk tasks to support the efficient day-to-day operations of the office. This role manages front desk activities, controls access and attendance, coordinates administrative and logistical tasks, and serves as a key support point for Business Services and internal stakeholders.
 
 
 
 
 
 
 Principal Accountabilities
 
 
 
 
 Front Desk &amp; Visitor Management
 
 
 <ul>
 <li>
 Manage the reception desk and act as the first point of contact for visitors and callers.
 </li>
 <li>
 Greet and welcome visitors in a professional and courteous manner, ensuring a positive front-of-house experience.
 </li>
 <li>
 Handle visitor registration, issue access badges, and ensure compliance with security protocols.
 </li>
 <li>
 Maintain a clean, organized, and presentable reception area at all times.
 </li>
 </ul>
 
 
 
 
 
 Communication &amp; Coordination
 
 
 <ul>
 <li>
 Answer, screen, and direct incoming calls and emails promptly and accurately.
 </li>
 <li>
 Coordinate meeting room bookings and calendars, ensuring availability and proper setup.
 </li>
 <li>
 Liaise with Facilities, IT, Security, and other internal teams to ensure smooth operations.
 </li>
 </ul>
 
 
 
 
 
 Administrative Support
 
 
 <ul>
 <li>
 Maintain attendance records for associates and visitors as required.
 </li>
 <li>
 Issue and manage access cards for PEP guests and non-Dubai based associates.
 </li>
 <li>
 Perform general administrative duties including data entry, filing, and document handling.
 </li>
 <li>
 Process and coordinate business card requests.
 </li>
 </ul>
 
 
 
 
 
 Logistics &amp; Operations
 
 
 <ul>
 <li>
 Manage incoming and outgoing couriers, deliveries, and postal items from Head Office to all locations.
 </li>
 <li>
 Coordinate and maintain the driver calendar, ensuring efficient scheduling.
 </li>
 <li>
 Support general office logistics and operational requests as assigned by Business Services or Facilities.
 </li>
 </ul>
 
 
 
 
 
 Other Responsibilities
 
 
 <ul>
 <li>
 Vendor registration in MyBuy (Ariba).
 </li>
 <li>
 Purchase Order (PO) creation.
 </li>
 <li>
 Perform any additional duties as directed by the department manager.
 </li>
 </ul>
 
 
 
 
 
 Experience &amp; Competencies Required
 
 
 <ul>
 <li>
 Strong organizational and multitasking skills with an operations-focused mindset.
 </li>
 <li>
 Excellent verbal and written communication skills.
 </li>
 <li>
 Professional, service-oriented, and approachable demeanor.
 </li>
 <li>
 Ability to manage priorities in a fast-paced office environment.
 </li>
 <li>
 High attention to detail and accuracy.
 </li>
 <li>
 Strong coordination and stakeholder management skills.
 </li>
 <li>
 Proficiency in MS Office tools (Outlook, Word, Excel).
 </li>
 <li>
 Experience in filing and record tracking.
 </li>
 <li>
 Strong interpersonal skills.
 </li>
 <li>
 Very good command of English and Arabic.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree.
 </li>
 <li>
 2&ndash;3 years of experience in a receptionist, front desk, or administrative support role, preferably in a corporate environment.
 </li>
 </ul>
</div>

Receptionist / Administrative Support (UAE National)

Mac & Ro Capital

Job title: part-time Front Desk ReceptionistJob position: Dubai Deira, UAEJob Summary:The Front Desk Receptionist is responsible for greeting clients and assisting in the office. This role requires strong communication skills and a results-driven attitude.Qualifications and Skills:<ul><li>Excellent written and spoken English</li><li>Excellent communication and interpersonal skills.</li><li>Strong organizational skills and attention to detail.</li><li>High level of professionalism.</li><li>Spoken French preferred</li></ul>Working hours: 16 hours per week (10 am- 11 pm hours on Sunday, 9.30 pm to 11 pm on Friday and Saturday).We are looking for professionals who want a second job and possess a VISA.Job positions open: 1Job Type: Part-timePay: AED1,300.00 per monthWork Location: In person

Front Desk Receptionist

Accor

<div>Company Description 
&quot;Why work for Accor? 
We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor&rsquo;s limitless possibilities. 
By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/ 
Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS&quot; 
Job Description 
We are seeking an exceptional Night Manager to join our prestigious hotel in Dubai, United Arab Emirates. As a key member of our management team, you will play a crucial role in ensuring outstanding guest experiences and maintaining the highest standards of service excellence.<ul><li>
Assist the Room Divisions Manager and Assistant Front Office Manager in overseeing daily front desk operations and guest services</li><li>
Coordinate front desk activities to ensure exceptional customer service and smooth check-in/check-out processes</li><li>
Collaborate with the Room Divisions Manager and Assistant Front Office Manager in recruiting, training, and evaluating front desk team members</li><li>
Foster a positive team dynamic that empowers staff to consistently deliver superior guest service</li><li>
Provide ongoing coaching and support to maintain high operational standards</li><li>
Supervise reservation management, ensuring all special requests are accommodated</li><li>
Monitor guest satisfaction throughout their stay and proactively address any concerns</li><li>
Implement and promote the hotel's loyalty program</li><li>
Work closely with other departments such as Housekeeping, Food &amp; Beverage, and Security to ensure a seamless guest experience</li><li>
Assist in managing budgets and financial targets for the Front Office department</li><li>
Stay updated on local events and attractions to provide knowledgeable recommendations to guests</li></ul> 

Qualifications 
<ul><li>
Bachelor's degree in Hospitality Management, Hotel Administration, or a related field</li><li>
Minimum of 3-5 years of experience in front office operations, with at least 2 years in a supervisory role in hospitality</li><li>
Exceptional communication and interpersonal skills, with a strong focus on customer service</li><li>
Demonstrated ability to lead, motivate, and develop a team</li><li>
Excellent problem-solving skills and ability to make quick decisions in high-pressure situations</li><li>
Strong attention to detail and superior organizational abilities</li><li>
Proficiency in hotel management software and property management systems</li><li>
In-depth knowledge of hospitality industry standards and best practices</li><li>
Familiarity with local culture, customs, and attractions in Dubai and the UAE</li><li>
Flexibility to work varying shifts, including weekends and holidays</li></ul> 

Additional Information 
A wonderful property just 5 minutes away from Dubai Airport &amp; 250 meter from GGICO metro station.</div>

Night Manager

Kempston Controls LLC

About the Role:We are seeking a highly organized, professional, and personable individual to join our dynamic team as a Receptionist cum Personal Assistant. This role will involve a combination of front-office duties and personal assistance to our senior executive.Responsibilities:Reception Duties:<ul><li>Greeting and welcoming visitors in a professional and courteous manner</li><li>Managing incoming and outgoing calls, taking messages, and transferring calls as needed</li><li>Maintaining a clean and organized reception area</li><li>Scheduling meetings and appointments</li><li>Assisting with office administration tasks.</li></ul>Personal Assistance Duties:<ul><li>Providing administrative support to our senior executive, including managing calendars, scheduling appointments, and handling travel arrangements</li><li>Preparing and organizing documents, presentations, and reports</li><li>Running errands and handling personal tasks as required</li><li>Maintaining confidentiality and discretion at all times</li></ul>Qualifications:<ul><li>Any graduate or undergraduate degree preferred</li><li>Previous experience in a reception or administrative role</li><li>Excellent communication and interpersonal skills</li><li>Strong organizational and time management abilities</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook)</li><li>Ability to work independently and as part of a team</li></ul>Benefits:<ul><li>Competitive salary and benefits package</li><li>Opportunities for professional growth and development</li><li>Supportive and collaborative work environment</li></ul>If you are a dedicated and motivated individual who is looking for a challenging and rewarding career, we encourage you to apply. Please submit your resume and cover letter to kempstoncontrols@gmail.comJob Type: Full-timePay: AED3,500.00 - AED4,000.00 per monthWork Location: In person

Receptionist cum Secretary

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