administrative assistant

sales associate

front office supervisor

office administrator

office manager

front office associate

Midstar

<div>
 
 
 Position Overview
 
 
 
 The Front Office Administrative Intern supports the smooth and efficient operation of the office by handling day-to-day administrative responsibilities, assisting employees, coordinating facility and vendor services, and maintaining a professional front-office environment. This role requires strong organizational skills, excellent communication abilities, and a proactive approach to multitasking and problem-solving.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 
 1. Office Administration
 
 
 <ul>
 <li>
 Oversee daily office operations and ensure a clean, well-organized workspace.
 </li>
 <li>
 Manage office supplies, maintain inventory, and initiate reorders as required.
 </li>
 <li>
 Coordinate with vendors, service providers, and maintenance teams.
 </li>
 <li>
 Handle incoming and outgoing correspondence (email, courier, mail).
 </li>
 <li>
 Maintain updated office records, documentation, and filing systems.
 </li>
 </ul>
 
 
 
 
 
 2. Reception &amp; Front Office Management
 
 
 <ul>
 <li>
 Greet and welcome visitors, clients, and guests professionally.
 </li>
 <li>
 Answer, screen, and direct phone calls; manage general reception inquiries.
 </li>
 <li>
 Organize and prepare meeting rooms, ensuring cleanliness and required equipment.
 </li>
 <li>
 Coordinate visitor passes, parking arrangements, and hospitality support.
 </li>
 </ul>
 
 
 
 
 
 3. Administrative Support
 
 
 <ul>
 <li>
 Assist managers and staff with administrative tasks (printing, scanning, data entry).
 </li>
 <li>
 Prepare letters, memos, reports, and internal communication.
 </li>
 <li>
 Support travel arrangements, hotel bookings, and logistics coordination.
 </li>
 <li>
 Assist with scheduling meetings, calendar management, and appointments.
 </li>
 <li>
 Process employee reimbursements and maintain related documentation.
 </li>
 </ul>
 
 
 
 
 
 4. Facility &amp; Maintenance Coordination
 
 
 <ul>
 <li>
 Ensure all office equipment (printers, AC units, telephones) is operational.
 </li>
 <li>
 Coordinate repairs, maintenance work, and regular inspections.
 </li>
 <li>
 Oversee housekeeping and cleanliness standards throughout the office.
 </li>
 <li>
 Support HSE-related activities including fire-safety checks and incident reporting.
 </li>
 <li>
 Monitor and supervise Office Boy tasks and performance.
 </li>
 </ul>
 
 
 
 
 
 5. HR &amp; Employee Support (Optional / As Assigned)
 
 
 <ul>
 <li>
 Assist HR with onboarding preparations (workspace setup, access cards, welcome kits).
 </li>
 <li>
 Support maintenance of attendance sheets, leave trackers, and staff schedules.
 </li>
 <li>
 Assist in organizing internal events, engagement activities, and training sessions.
 </li>
 </ul>
 
 
 
 
 
 6. Documentation &amp; Record Management
 
 
 <ul>
 <li>
 Maintain accurate and organized physical and digital filing systems.
 </li>
 <li>
 Track company assets, office equipment, and issuance logs.
 </li>
 <li>
 Prepare purchase requests, petty cash documents, and invoices for approval.
 </li>
 </ul>
 
 
 
 
 
 Required Qualifications
 
 
 <ul>
 <li>
 Diploma in Business Administration, Office Management, or related field.
 </li>
 <li>
 Prior internship or experience in administration, reception, or office coordination.
 </li>
 <li>
 Strong verbal and written communication skills.
 </li>
 <li>
 Proficiency in MS Office (Word, Excel, PowerPoint).
 </li>
 <li>
 Excellent organizational, multitasking, and time-management abilities.
 </li>
 <li>
 Professional appearance and customer-service orientation.
 </li>
 </ul>
 
 
 
 
 
 Preferred Skills
 
 
 <ul>
 <li>
 Ability to handle confidential information with discretion.
 </li>
 <li>
 Strong problem-solving skills and a proactive work approach.
 </li>
 <li>
 Ability to remain calm and efficient in a fast-paced environment.
 </li>
 </ul>
 
 
 
 
 
 Core Competencies
 
 
 <ul>
 <li>
 Time Management
 </li>
 <li>
 Communication Skills
 </li>
 <li>
 Attention to Detail
 </li>
 <li>
 Professionalism &amp; Etiquette
 </li>
 <li>
 Teamwork &amp; Collaboration
 </li>
 <li>
 Initiative &amp; Flexibility
 </li>
 </ul>
 
 
</div>

Front Office Administration - Internship

studio M arabian plaza

<div>As a Front Desk Agent, you are responsible for providing a warm and welcoming experience to guests during their stay. Your primary focus is to efficiently handle check-in and check-out processes, respond to guest inquiries, and ensure a smooth and positive experience throughout their visit. Additionally, you will maintain accurate guest records, handle reservations, and collaborate with other departments to meet guest needs and expectations. Your friendly and professional demeanor will contribute to creating a memorable and enjoyable stay for our guests.
Key Job Responsibilities:<ul>
<li>
Deliver efficient, courteous, and prompt service to ensure a high level of customer satisfaction from the moment guests arrive until their departure.</li>
<li>Personally greet guests by name if known, escorting them to their rooms to create a sense of anticipation and welcome.</li>
<li>Conduct in-room and hotel familiarization, assisting guests with inquiries or requests related to hotel activities.</li>
<li>Stay informed about hotel information and local services, including operating hours, promotions, events, attractions, and other relevant details to effectively respond to guest queries.</li>
<li>Maintain awareness of daily rate levels and occupancy levels for accurate decision-making.</li>
<li>Adhere to Front Desk cashiering standards, ensuring precise handling of all incidental charges using computerized Front Office systems.</li>
<li>Process accounts seamlessly from check-in to check-out, ensuring the accurate posting of all incidental charges.</li>
<li>Safeguard guest privacy by refraining from disclosing any guest details.</li>
<li>Demonstrate a thorough understanding of the hotel's policies, procedures, and service standards, possessing comprehensive knowledge of hotel facilities and current events.</li>
<li>Uphold environmental, health, and safety standards in alignment with organizational policies.</li>
<li>Adhere to the company&rsquo;s environmental, health, and safety procedures and policies.</li></ul></div>

Front Desk Agent

One & Only Royal Mirage

<div></div><div><div>Receptionist 
(18523)</div> 
<div></div>
<div>
At One&amp;Only, we exist to create joy for our guests through anticipation, creativity, precision, empathy and warmth. We tailor every aspect of our guests&rsquo; stay to bring their dreams and desires to life. With an atmosphere that&rsquo;s chic but wonderfully unstuffy&trade;, and a team who are meticulous but warm, we seek to exceed our guests&rsquo; expectations at every possible turn.</div><div> 
Gleaming in the vibrant heart of New Dubai, enveloped in private sands and luxuriant gardens, One&amp;Only Royal Mirage is a sanctuary of traditional splendour where indulgence and excitement gloriously combine. With abundant knowledge and generosity, we anticipate our guest&rsquo;s every need and surpass expectations. Whether we are designing the perfect family day out or arranging a romantic private dinner, we approach everything with imagination to spark a sense of playfulness, discovery and adventure. This is not simply our job, it&rsquo;s our passion.</div><div></div><div> 
With stunning resorts located across the globe and exciting expansion planned, Kerzner International currently has a fantastic opportunity for a Receptionist to join the One&amp;Only team at One&amp;Only Royal Mirage Resort in Dubai.</div>
<div>
With the global growth of our brands, you will be responsible for all systems and procedures connected with front desk, check in, check out, resort information, guest transfers, guest relations, excursions, cashiering, night reception functions, and other allied front office functions. Will always project an image of courteousness and hospitality while handling guests. In addition, to perform all such duties and to carry out all such responsibilities as may be assigned from time to time to ensure the highest levels of personalized attention and standards of service. Anticipates the needs of guests, including prearrival journey and executes all requests in a timely fashion. You will be instrumental in creating an environment &amp; executing service that is second to none by consistently seeking opportunities to create everlasting memories and building relationships.</div> 
<div></div>
<div>
Suitable candidate will be reporting directly to the Front of House Manager. He/She must be highly qualified and must have at least 1-2 years&rsquo; experience in a similar role in an upscale luxury hospitality industry or five-star hotels. He/She must have customer service &amp; reservations background with strong attention to details and analytical skills, must be able to work under pressure and meet strict deadlines with excellent spoken and written communication skills in English and/or another language. Computer literacy including relevant software and experience in using an opera system. Middle East/GCC experience is an advantage.</div> 
<div></div>
<div>
At One&amp;Only creating JOY is at the forefront of everything we do. If you are the one to make every detail count &amp; are bold to go beyond the obvious in every task assigned with positive</div> 
<div></div>
<div>
Our brand is expanding faster than ever before. We are investing in the growth of our company, and that means we are committed to investing in you. Join a team that is open-hearted, intuitive, generous, and spontaneous in spirit. We believe in making our guests happy beyond anything they have ever imagined. We wow them at every turn and create memories that will last a lifetime. You will be at the heart of this vision, to constantly innovate to deliver Amazing Experiences and Everlasting Memories.</div></div>

Receptionist

Maison Aurora Holiday Homes Co. LLC

About Maison Aurora Holiday HomesMaison Aurora is a boutique holiday home operator based in Dubai, offering exceptional guest experiences across a curated portfolio of premium short-term rental properties. We are committed to high standards, personalized service, and the details that turn a stay into a memory.As we grow, we are looking for a dependable and personable Guest Relations &amp; Ground Operations Associate to represent our brand on the ground and ensure our guests receive seamless, professional, and memorable service.Position SummaryThis is a hands-on guest-facing operations role, ideal for a hospitality professional who thrives in a dynamic environment. The successful candidate will be responsible for managing check-ins and check-outs, overseeing property readiness, supervising vendors, and resolving service issues across our Downtown Dubai listings.Key Responsibilities<ul><li>Guest Check-Ins: Personally welcome guests, assist with luggage, provide access, and conduct property walkthroughs</li><li>Guest Check-Outs: Coordinate post-check-out inspections and cleaning logistics</li><li>Quality Assurance: Perform property inspections to meet cleanliness and presentation standards</li><li>Vendor Coordination: Manage housekeeping teams, maintenance personnel, deliveries, and other service providers</li><li>Issue Resolution: Address guest concerns, maintenance issues, and complaints with urgency and professionalism</li><li>Property Knowledge: Maintain detailed understanding of each unit&rsquo;s features, amenities, and special instructions</li><li>Guest Feedback: Collect, respond to, and act on guest feedback to ensure high satisfaction and repeat bookings</li><li>Maintenance Reporting: Track and follow up on repair needs to ensure quick resolution</li><li>Documentation: Maintain checklists, logs, and inspection records to ensure accountability</li></ul>Requirements<ul><li>Minimum 1 year of experience in guest relations, front office, or operations, ideally in hospitality or short-term rentals</li><li>Fluent in English; Arabic or additional languages are a plus</li><li>Familiar with OTA platforms such as Airbnb and Booking.com</li><li>Tech-savvy, with basic knowledge of operational tools and mobile apps</li><li>Strong attention to detail and a focus on guest satisfaction</li><li>Calm and efficient under pressure, especially during guest emergencies or service disruptions</li><li>Available to work flexible shifts, including evenings, weekends, public holidays, and overnight as needed</li><li>Knowledge of Dubai&rsquo;s key tourist areas and neighborhoods</li><li>Based in Dubai (preferably within 15 minutes of Downtown Dubai)</li><li>Able to start immediately</li></ul>Preferred Knowledge (a plus, not required)<ul><li>Property management tools (e.g., Hostaway, Guesty)</li><li>Building management systems (e.g., Sakani)</li><li>DTCM portal for guest registration and compliance</li></ul>Personal Attributes<ul><li>Professional, friendly, and guest-oriented</li><li>Self-motivated and independent, with strong follow-through</li><li>Organized and hygienic with an eye for detail</li><li>Proactive, with a solutions-oriented mindset</li><li>Eager to learn and grow in a fast-paced environment</li></ul>Job Type: Full-timePay: AED3,500.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Are you available to work flexible shifts, including evenings, weekends, and overnights?</li><li>Are you available to start immediately?</li><li>How do you usually travel to Downtown Dubai (car, public transport, scooter, etc.)? </li><li>Do you have experience using platforms like Airbnb, Booking.com, Hostaway, or Guesty?</li><li>Do you have a UAE driving license?</li></ul>Experience:<ul><li>guest relations, hospitality, or a customer-facing role: 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Dubai (Dubai) (Required)</li></ul>Work Location: On the road

Guest Relations & Ground Operations Associate

Sofitel

<div>Company Description 
Discover the warm hospitality of Sofitel Dubai The Palm, a luxurious 5-star beachfront resort nested on the East Crescent of the renowned Palm Jumeirah.
Nestled amongst lush greenery on the idyllic shores of the Arabian Gulf, Sofitel Dubai The Palm offers a tropical and relaxing sanctuary, only a short distance away from the vibrant, buzzing metropolis of Dubai.
With touches of French elegance interlaced throughout the resort, we invite guests to enjoy an environment &ldquo;Where life lives&rdquo; and indulge in excellence.
The resort comprises of 360 contemporary guest rooms and suites, 182 serviced apartments, 4 ultra-luxury villas, Sofitel Spa with L&rsquo;Occitane, Fitness Centre, Kids Club and offers a large variety of dining options with 7 restaurants, 5 bars, and lounges. 
Job Description 
<ul><li>
Warmly greet and welcome guests, ensuring a smooth and efficient check-in process</li><li>
Provide friendly and professional assistance with guest inquiries, requests, and concerns</li><li>
Manage room assignments, guest accounts, and billing processes with accuracy and attention to detail</li><li>
Coordinate with other departments to fulfill guest needs and resolve any issues promptly</li><li>
Handle reservation modifications, cancellations, and special requests efficiently</li><li>
Maintain up-to-date knowledge of hotel amenities, services, and local attractions to provide informed recommendations to guests</li><li>
Process payments and handle cash transactions accurately</li><li>
Ensure the front desk area is organized, clean, and presentable at all times</li><li>
Assist with concierge services, including arranging transportation and making reservations</li><li>
Support team members during peak hours and handle multiple tasks simultaneously</li><li>
Comply with all hotel policies, procedures, and safety standards</li></ul> 

Qualifications<div> 
Knowledge and Experience 
<ul><li>Diploma in Tourism / Hospitality Management</li><li>Fresher or Minimum 6 months to 1 year of relevant experience</li><li>Excellent reading, writing and oral proficiency in English language</li><li>Ability to speak other languages and basic understanding of local languages will be an advantage</li></ul></div><div>
Competencies 
<ul><li>Good communication and customer contact skills</li><li>Service oriented with an eye for details</li><li>Ability to work effectively and contribute in a team</li><li>Self-motivated and energetic</li><li>Must be well-presented and professionally groomed at all times</li></ul></div></div>

Guest Services Officer - (French, German, Spanish, Russian speakers)

Marriott International

<div>Additional Information 
Job Number25197558 
Job CategoryRooms &amp; Guest Services Operations 
LocationBvlgari Resort Dubai, Jumeirah Bay Island, Dubai, United Arab Emirates, United Arab Emirates, 72223 
ScheduleFull Time 
Located Remotely?N 
Position Type Non-Management<div><div> 
POSITION SUMMARY 
Process all guest check-ins, check-outs, room assignments, and room change/late check-out requests. Secure payment; activate/reissue room keys. Ensure rates match market codes, document exceptions. Verify/adjust billing for guests. Communicate to appropriate staff when guests are waiting for an available room. Advise guest of messages. Clear departures in computer system. Coordinate with Housekeeping to track room status and guest concerns. File guest paperwork or documentation. Operate telephone switchboard station. Run and check daily reports, contingency lists, and credit card authorization reports. Supply guests with directions and information. Answer, record, and process all guest calls, requests, questions, or concerns; follow up to ensure each has been met to guests&rsquo; satisfaction. Arrange transportation for guests/visitors. Count and secure bank at beginning and end of shift. Cash-guests' checks, process all payment types, vouchers, paid-outs, charges, and provide change. Notify Loss Prevention/Security of any reports of theft. 
Follow company policies and procedures; report accidents, injuries, and unsafe work conditions to manager; ensure uniform and personal appearance are clean and professional; maintain confidentiality of proprietary information; protect company assets. Welcome and acknowledge guests according to company standards; anticipate and address guests&rsquo; service needs; assist individuals with disabilities; thank guests with genuine appreciation. Speak using clear and professional language; answer telephones using appropriate etiquette. Develop and maintain positive working relationships; support team to reach common goals; listen and respond appropriately to the concerns of employees. Comply with quality assurance standards. Stand, sit, or walk for an extended period of time. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors. 
PREFERRED QUALIFICATIONS
Education: High school diploma or G.E.D. equivalent.
Related Work Experience: No related work experience.
Supervisory Experience: No supervisory experience.
License or Certification: None 
</div><div></div>At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.
Developed in partnership with jeweler and luxury products designer Bulgari, our select Bulgari Hotels &amp; Resorts are located in major cosmopolitan cities and luxury resort destinations. Join our team and help deliver the excitement, timeless glamour and heritage of the Bulgari brand. In joining Bulgari Hotels &amp; Resorts, you join a portfolio of brands with Marriott International. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.</div></div>

Suite Butler (Russian Speaker)

<div>
 
 Additional Information
 
 
 
 
 Job Number
 
 25191181
 
 
 
 Job Category
 
 Management Development Programs/Interns
 
 
 
 Location
 
 Dubai Marriott Harbour Hotel &amp; Suites, King Salman Bin Abdulaziz Al Saud Street , Dubai Marina, Dubai, United Arab Emirates, United Arab Emirates,VIEW ON MAP
 
 
 
 Schedule
 
 Full Time
 
 
 
 Located Remotely?
 
 N
 
 
 
 Position Type
 
 Non-Management
 
 
 Build upon your classroom studies through our Hotel Internship Program opportunities. You will learn first-hand about a hotel's operations. Our Hotel Internship Program allows you to truly experience the industry from the ground up, where our founders and many of our leaders began. You will get immersed in Marriott's culture and business and find your true calling in the travel industry. Our internships are typically available in many different areas of the hotel. By gaining hands-on experience in the exciting world of hotel management, you�ll be better prepared to pursue opportunities post graduation. Here�s to exploring, kickstarting your dream career, and joining us on your journey!
 
 
 To be considered for an internship, you must be a current college or university student. Want to join us? Apply now!
 
 
 Marriott International is the world�s largest hotel company, with more brands, more hotels and more opportunities for associates to grow and succeed. We believe a great career is a journey of discovery and exploration. So, we ask, where will your journey take you?
 
 
 marriotthotelinternship
 
 
 
 At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.
 
 
 
 Marriott Hotels strive to elevate the art of hospitality, innovating at every opportunity while keeping the comfort of the oh-so-familiar all around the globe. As a host with Marriott Hotels, you will help keep the promise of &ldquo;Wonderful Hospitality. Always.&rdquo; by delivering thoughtful, heartfelt, forward-thinking service that upholds and builds upon this living legacy. With the name that&rsquo;s synonymous with hospitality the world over, we are proud to welcome you to explore a career with Marriott Hotels. In joining Marriott Hotels, you join a portfolio of brands with Marriott International.
 
 Be
 
 where you can do your best work,
 
 begin
 
 your purpose,
 
 belong
 
 to an amazing global team, and
 
 become
 
 the best version of you.
 
 
 JW Marriott is part of Marriott International's luxury portfolio and consists of more than 100 beautiful properties in gateway cities and distinctive resort locations around the world. JW believes our associates come first. Because if you&rsquo;re happy, our guests will be happy. JW Marriott associates are confident, innovative, genuine, intuitive, and carry on the legacy of the brand&rsquo;s namesake and company founder, J.Willard Marriott. Our hotels offer a work experience unlike any other, where you&rsquo;ll be part of a community and enjoy true camaraderie with a diverse group of co-workers. JW creates opportunities for training, development, recognition and most importantly, a place where you can pursue your passions in a luxury environment with a focus on holistic well-being. Treating guests exceptionally starts with the way we take care of our associates. That&rsquo;s The JW Treatment&trade;. In joining JW Marriott, you join a portfolio of brands with Marriott International.
 
 Be
 
 where you can do your best work,
 
 begin
 
 your purpose,
 
 belong
 
 to an amazing global team, and
 
 become
 
 the best version of you.
</div>

Front Office Intern

Explore 2415+ Front office associate in Dubai this December. Find roles across top companies and apply now to boost your career.