front office coordinator

Tooth Tastic Dental Clinic

Dental Receptionist / Patient CoordinatorCompany: Tooth Tastic Dental Clinic Location: Al Barsha, Dubai, UAE Work Setting: In-Office / On-Site (Clinic-Based) Salary: AED 3,500 &ndash; AED 4,000 (Based on Experience)About the RoleTooth Tastic Dental Clinic is looking for a friendly, professional, and organized Dental Receptionist / Patient Coordinator to join our team in Dubai. The ideal candidate should have excellent communication skills, a patient-focused attitude, and the ability to manage appointments, calls, and patient follow-ups efficiently.Key Responsibilities<ul><li>Answer incoming phone calls professionally and assist patients with their inquiries.</li><li>Respond to WhatsApp messages, social media inquiries, and other communication channels.</li><li>Schedule, confirm, and manage patient appointments.</li><li>Follow up with patients regarding appointments, treatments, and feedback.</li><li>Coordinate daily clinic schedules with doctors and staff.</li><li>Welcome patients and ensure a positive experience from arrival to departure.</li><li>Maintain accurate patient records and update information when required.</li><li>Handle administrative and front desk duties efficiently.</li><li>Support the clinic team in delivering excellent patient care and service.</li></ul>Requirements<ul><li>Excellent spoken and written English (mandatory).</li><li>Arabic language skills are an added advantage.</li><li>Professional appearance and excellent communication skills.</li><li>Friendly, polite, and patient-focused personality.</li><li>Strong customer service and interpersonal skills.</li><li>Good organizational and multitasking abilities.</li><li>Proficiency in Microsoft Office and basic computer skills.</li></ul>Preferred Qualifications<ul><li>Previous experience as a receptionist, patient coordinator, or customer service representative.</li><li>Experience in a dental clinic, medical center, or healthcare facility in the UAE is a strong advantage.</li><li>Familiarity with healthcare appointment scheduling systems is preferred.</li></ul>Job Details<ul><li>Full-time position.</li><li>Work location: Tooth Tastic Dental Clinic, Al Barsha, Dubai.</li><li>On-site role (work from the clinic).</li></ul>Compensation<ul><li>AED 3,500 &ndash; AED 4,000 per month, depending on qualifications and experience.</li></ul>If you are passionate about helping patients and providing exceptional customer service, we would love to hear from you.Pay: AED3,500.00 - AED4,000.00 per monthWork Location: In person

Receptionist / Patient Coordinator

Success Factor LLC - FZ

About the RoleWe are looking for a proactive, organized, and dependable Reception &amp; Administrative Coordinator to support the smooth day-to-day operations of our business.As the first point of contact for visitors, employees, candidates, and external stakeholders, you will play a key role in creating a professional workplace experience while ensuring administrative processes are managed efficiently and accurately.This role is ideal for someone who takes ownership, communicates effectively, enjoys solving problems, and can confidently manage multiple priorities in a fast-paced environment.Key ResponsibilitiesOffice &amp; Reception Management<ul><li>Manage front desk operations and welcome visitors, candidates, customers, and suppliers.</li><li>Coordinate visitor access, courier services, and general office administration.</li><li>Maintain a professional, organized, and welcoming office environment.</li></ul>Facilities &amp; Operational Support<ul><li>Oversee office facilities, housekeeping, pantry operations, and workplace maintenance.</li><li>Coordinate with vendors and service providers to ensure uninterrupted office operations.</li><li>Monitor and manage office supplies, inventory, and company assets.</li></ul>Fleet, Telecom &amp; Administrative Coordination<ul><li>Maintain records for company vehicles, registrations, insurance, servicing, and compliance requirements.</li><li>Manage telecom services, SIM allocations, employee contact records, and related documentation.</li><li>Maintain accurate operational records, trackers, and administrative databases.</li></ul>Employee Administration &amp; Recruitment Support<ul><li>Maintain employee records, visa documentation, and personnel files.</li><li>Support recruitment activities, interview scheduling, candidate coordination, and document collection.</li><li>Assist with employee onboarding, offboarding, and internal communication activities.</li></ul>Reporting &amp; Follow-Up<ul><li>Prepare routine reports, trackers, and management updates.</li><li>Ensure documentation is accurate, up-to-date, and readily accessible.</li><li>Proactively follow up on outstanding actions to ensure timely completion.</li></ul>What We're Looking For<ul><li>Strong common sense, sound judgment, and problem-solving ability.</li><li>A high level of ownership, accountability, and reliability.</li><li>Excellent organizational and multitasking skills.</li><li>Strong attention to detail and follow-through.</li><li>Professional communication and interpersonal skills.</li><li>Ability to work independently and manage priorities with minimal supervision.</li><li>A responsive, proactive, and service-oriented mindset.</li><li>Willingness to support urgent business requirements when necessary.</li></ul>Requirements<ul><li>Diploma or Bachelor's Degree in Business Administration or a related field.</li><li>Minimum 2&ndash;3 years of UAE experience in reception, administration, office coordination, or a similar role.</li><li>Strong proficiency in Microsoft Office, including Excel, Word, Outlook, and calendar management.</li><li>Experience maintaining records, reports, trackers, and administrative documentation.</li><li>Excellent verbal and written English communication skills.</li><li>Experience supporting recruitment, onboarding, or HR administration is an advantage.</li><li>Available to join immediately or within a short notice period.</li></ul>What Success Looks Like<ul><li>Tasks are completed accurately and on time with minimal supervision.</li><li>Office operations run efficiently and professionally.</li><li>Records, reports, and trackers are consistently maintained and up to date.</li><li>Employees, visitors, and stakeholders receive responsive and professional support.</li><li>Issues are identified early, communicated clearly, and resolved proactively.</li><li>The individual is trusted as a reliable coordinator who takes ownership and gets things done.</li></ul>Pay: AED3,000.00 - AED3,500.00 per monthWork Location: In person

Receptionist & Administrative Coordinator

Body Shape Fitness Studio

Studio Coordinator / Receptionist - Ladies onlyLocation: Dubai (In-Studio)Position Type: Full-Time (6 days per week, 9-hour shifts)Brand Aesthetic: Premium, client-centric wellness environmentPosition OverviewWe are seeking a charismatic, highly organized, and proactive Studio Coordinator / Receptionist to be the face and operational backbone of our studio. In this role, you will bridge the gap between our clients and instructors, ensuring that every person who walks through our doors or interacts with us digitally receives a seamless, premium experience.This is a strictly administrative, operations, and customer-support-focused role (no hard sales KPIs). The ideal candidate thrives in a fast-paced environment, effortlessly moving from welcoming clients and managing bookings to keeping our digital CRM workflows running smoothly.Key Responsibilities<ul><li>Client Communication &amp; Hospitality: Act as the primary point of contact via phone, WhatsApp, and email. Welcome clients warmly, manage inquiries with a premium service mindset, and maintain a pristine front-of-house environment.</li><li>Booking &amp; Schedule Management: Coordinate daily session bookings, manage waitlists, optimize class occupancy, and handle cancellations or rescheduling requests efficiently using our studio software.</li><li>Lead Nurturing &amp; Follow-Up: Monitor and manage client communications, proactively following up on missed sessions, trial classes, and general client check-ins to ensure high retention.</li><li>Payment Processing: Handle day-to-day point-of-sale (POS) transactions, process packages/memberships through digital payment gateways, and manage basic billing queries.</li><li>Instructor Support: Support instructors with daily attendance tracking, communicate real-time scheduling changes, and ensure the studio flow is seamless between consecutive sessions.</li></ul>Shift Structure &amp; Work Schedule<ul><li>Hours: 9 hours per day, 6 days a week.</li><li>Shifts: Flexibility to rotate between Morning and Evening shifts during weekdays.</li><li>Weekends: Morning shifts only.</li></ul>Requirements &amp; Qualifications<ul><li>Experience: Minimum 1&ndash;2 years of experience in front-of-house reception, hospitality, or customer care. Previous experience within the boutique fitness or wellness industry is a strong plus.</li><li>Technical Aptitude: Strong digital literacy. You will be trained on our primary systems&mdash;Schedule House and GoHighLevel (GHL)&mdash;as well as our payment gateways, but a quick learning curve and comfort with modern software are required.</li><li>Languages: English (Fluent/Native level) is a strict requirement. Arabic is a highly valued &quot;nice-to-have&quot; asset.</li><li>Attributes: Exceptional communication skills, strong multitasking abilities, punctuality, and a warm, supportive personality that aligns with a high-end wellness brand.</li></ul>What We Offer<ul><li>Comprehensive training on our studio management software and CRM tools.</li><li>A vibrant, supportive, and health-focused team culture.</li><li>Opportunities to grow within an expanding wellness brand.</li></ul>Pay: AED4,000.00 - AED5,000.00 per monthWork Location: In person

Receptionist

Affordable group of companies

We are seeking a professional and customer-focused Front Office Executive to manage front desk operations, welcome visitors, handle inquiries, and provide administrative support. The ideal candidate will be fluent in Arabic and English and capable of delivering an excellent experience to visitors, clients, and stakeholders.Key Responsibilities<ul><li>Welcome and assist visitors, clients, and guests in a professional manner.</li><li>Answer, screen, and direct incoming calls in Arabic and English.</li><li>Manage appointments, meeting schedules, and visitor records.</li><li>Respond to inquiries and provide accurate information.</li><li>Handle emails, correspondence, and general administrative tasks.</li><li>Maintain organized records, files, and documentation.</li><li>Coordinate with internal departments to support daily office operations.</li><li>Ensure the reception area remains organized and presentable.</li><li>Support office administration and other assigned duties as required.</li></ul>Requirements<ul><li>Fluency in Arabic and English (spoken and written) is preferred.</li><li>Minimum 1 year of experience in a front office, reception, customer service, or administrative role.</li><li>Strong communication and interpersonal skills.</li><li>Proficiency in Microsoft Office applications (Word, Excel, and Outlook).</li><li>Excellent organizational and multitasking abilities.</li><li>Strong attention to detail and customer service orientation.</li><li>Ability to work effectively in a fast-paced environment.</li></ul>Language:<ul><li>Arabic (Preferred)</li></ul>Work Location: In person

Front Desk Executive

Naik Foundation

Job Description:<ul><li>Ensuring that guests have a positive experience and feel valued by the Hotel.</li><li>Training new employees on company policies, procedures, and culture.</li><li>Creating and maintaining relationships with Guests to ensure that they are satisfied with services provided by the Hotel.</li><li>Reviewing all incoming Guests complaints and making sure they are addressed in a timely manner.</li><li>Managing employee schedules to ensure that all shifts are covered at all times.</li><li>Managing the front office team and rooms division to ensure that all Guests needs are met in a timely manner.</li><li>Ensuring that all tasks are completed in accordance with Hotel policies and procedures.</li><li>Preparing reports on Hotel performance to upper management.</li><li>Coordinating with other departments such as Human Resources to ensure that employees are treated fairly.</li><li>Monitor Front Office, Bell staff to ensure highest quality of guest relations.</li><li>Maintain regular attendance in compliance as required by scheduling which will vary according to the needs of the hotel.</li><li>Comply at all times with Millennium Standards and regulations to encourage safe and efficient hotel operations.</li><li>Coordinate training programs for all Front Office employees.</li><li>Handle guest complaints, react quickly, logging and notifying proper areas to service the guest</li></ul>Requirements:&middot; Proven work experience in the relevant field.&middot; Proficiency in English (oral and written)&middot; Proficiency in MS Office, particularly Excel and Word&middot; Excellent communication and people skills&middot; Good organizational and multitasking abilities&middot; Problem-solving skills&middot; Job knowledge with Opera Software.Job Type: Full-timeApplication Question(s):<ul><li>Are you immediate joiner?</li></ul>Work Location: In person

Director of Front Office

Prestige One Developments

Job Title: ReceptionistJob Summary: We are seeking a professional and customer-focused Receptionist to serve as the first point of contact for visitors and clients. The ideal candidate will manage front-desk operations, handle inquiries, and provide administrative support to ensure smooth day-to-day office operations.Key Responsibilities:<ul><li>Greet and welcome visitors in a professional manner.</li><li>Answer, screen, and direct incoming phone calls.</li><li>Manage meeting room bookings and visitor logs.</li><li>Handle incoming and outgoing mail, courier services, and deliveries.</li><li>Maintain a clean and organized reception area.</li><li>Assist with administrative and clerical tasks as required.</li><li>Coordinate with internal departments to support office operations.</li><li>Manage office supplies and maintain inventory records.</li></ul>Requirements:<ul><li>Bachelor's degree or equivalent.</li><li>Proven experience in a receptionist, front desk, or customer service role.</li><li>Excellent communication and interpersonal skills.</li><li>Proficiency in Microsoft Office applications.</li><li>Professional appearance and positive attitude.</li><li>Strong organizational and multitasking abilities.</li></ul>Pay: AED6,000.00 - AED7,000.00 per monthWork Location: In person

Front Desk Receptionist

Akamai Technologies

<div>
 
 Job Description
 
 
 
 
 Do you enjoy being in the front line and first point of contact for visitors?
 
 
 
 
 Do you enjoy being in a customer service-oriented role?
 
 
 
 
 Work in a modern office environment.
 
 
 
 As the Office Manager for our Dubai office, you'll be responsible for a variety of office duties. Sitting in reception, you'll be the front line and first point of contact for our visitors. You'll also provide administrative support services to site leads and Senior managers. This will include travel requests, expense submission and calendar management.
 
 
 
 Work For a Leading Technology Company
 
 
 
 You must be customer service-oriented, resourceful, enthusiastic, and capable of multi-tasking. The primary objective of this position is proactively seeking means of improving the environment for all employees.
 
 
 
 As An Office Manager, You Will Be Responsible For
 
 
 
 <ul>
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 Establishing procedures for office maintenance, working with the landlord and contractors on facilities related issues.
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 Managing office vendor relationships, negotiate, closing and support ongoing relationships.
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 Providing administrative assistant to managers, HR and Finance departments.
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 Working closely with the site lead and support with various initiatives.
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 Planning and executing internal events including team specifics.
 </li>
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 Supporting in-office customer and partner meetings, including logistics, planning and catering.
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 Maintaining a safe and secure working environment, acting as Safety Officer for the office.
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 Managing post and courier service delivery and monitoring office supplies and food inventory.
 
 
 </li>
 </ul>
 
 Do What You Love
 
 
 
 To be successful in this role you will:
 
 
 <ul>
 <li>
 Have relevant experience managing a busy front reception including associated administrative tasks.
 </li>
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 Have knowledge of clerical practices and procedures.
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 Have knowledge of business and management principles.
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 Have computer skills (Microsoft Office) and knowledge of other office software packages.
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 Have fluency in Arabic and English.
 
 
 </li>
 </ul>
 
 About Us
 
 
 
 At Akamai, we make life better for billions of people, trillions of times a day.
 
 
 Whether you're streaming live events, scrolling social media, watching your favorite series, or managing your savings, we're the engine behind the scenes. We provide the world's most distributed platform from Cloud to Edge to help the giants of the digital world work faster and stay more secure, making the internet a better experience for everyone.
 
 
 
 Our Focus Is Simple
 
 
 
 
 Cloud and Edge:
 
 Running apps closer to users for instant performance.
 
 
 
 Security
 
 : Neutralizing threats before they ever reach your data.
 
 
 
 Content Delivery
 
 : Scaling the world's biggest moments without a glitch.
 
 
 
 AI
 
 : Enabling our customers to build, secure, and scale AI apps on the world's most distributed cloud platform.
 
 
 At Akamai, we don't just support the internet; we power and protect it, because behind every great digital experience is a massive hidden challenge. And we're the ones who solve it. When millions of people hit play or pay, Akamai ensures it just works.
 
 
 
 Benefits at Akamai:
 
 We support your health, well-being, finances, and life beyond work. See our benefits.
 
 
 
 FlexBase adapts to your job's needs
 
 
 
 Akamai's FlexBase program is yet another way we show our commitment to providing employees with an exceptional workplace experience. It's not about telling employees where to work; it's about supporting employees to do their best work.
 
 
 We trust our incredible employees to work in ways that suit them best: at home, in an office, or a combination of both.
 
 
 Connect with us on social and see what life at Akamai is like!
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Office Manager - Part time (UAE Nationals Only)

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