project coordinator

operations manager

sales coordinator

front office supervisor

marketing coordinator

front office coordinator

Bab Al Shams Desert Resort

<div></div><div><div>Coordinator, Front Office 
(18717)</div> 
<div></div>
<div>Rare Finds is a diverse collection of resorts celebrating the individuality and unique identity of a destination, with a distinct ability to captivate the imagination, and bring to the forefront the essence of a place.</div>
<div>Authentic and captivating, Bab Al Shams Desert Resort is a truly magical destination, where expertly curated itineraries and bespoke entertainment are the beating heart of our legendary desert-based destination. Part of our unique Rare Finds collection, the essence of Bab Al Shams joins our guests together to discover the most soulful experiences and humbling journeys, set against Dubai&rsquo;s endless dunes and rich culture.</div> 
<div></div>
<div>
About The Role</div>
<div>
The Front Office Coordinator serves as the primary point of contact for guests and supports overall front office operations. This role ensures smooth communication, efficient administrative processes . The Coordinator works closely with Front Office leadership, Rooms Division, and other operational departments to maintain seamless daily operations</div>
<div>
Key Duties and Responsibilities 
<ul><li>To ensure that Standard Operating Procedures are in place for all Front Office sections and that they are updated frequently and adhered to at all times</li><li>To work together with all other hotel departments and to ensure that all Front Office employees fully cooperate with staff from other hotel departments at all times</li><li>To respond all email inquiries.</li><li>To ensure that pre-shift and post-shift briefings are conducted with all Front Office employees to make sure that all necessary information is communicated, all problems are followed up and that all employees are aware of current VIP guests, hotel promotions and room rates</li><li>To ensure that guest profiles in the hotel&rsquo;s property management system are updated correctly after check-in and that all profiles are maintained, cleaned and merged correctly and regularly requests are communicated to all Front Office employees and to other departments as applicable &amp; necessary</li><li>To assist in maintaining the Customer Feedback system</li><li>To regularly check the service quality provided by the Front Office employees by means of customer comments, feedback during departmental &amp; management meetings, etc. and to actively promote all ongoing incentive programs &amp; guest feedback schemes and to communicate the results of such programs/schemes to the other HoDs and managers on a regular basis</li><li>To frequently inspect hotel rooms and provide Housekeeping department with feedback on the status of the rooms</li><li>To communicate all maintnance issues and address them accordingly.</li><li>To review tomorrow&rsquo;s reservations, transportation requests and room allocations and to correct any mistakes before they affect a guest&rsquo;s stay and also to ensure that all special</li><li>To carry out quality control functions in all areas of the department daily to ensure a consistent high quality of all services is maintained</li><li>Monitors the Front Office employees to make sure all guests receive prompt and personal recognition.</li><li>Ensures that the various reports required for the Day to Day Operation are completed accurately, and distributed to the Concerned Departments.</li><li>To ensure standardization &amp; consistency in administration matters, e.g. quotations, deposit policy, letters and group handling</li><li>To interact and communicate with guests &amp; colleagues in a courteous, friendly, open and honest manner at all times</li><li>To be fully aware of all hotel policies, procedures and government rules &amp; regulations and to maintain good relations with the police and other local authorities at all times</li><li>To monitor all displays of information in all Front Office areas regularly and to ensure that they are up to date</li><li>To ensure that all guests&rsquo; passport data is entered into and removed from the HEIS system correctly, on time and in accordance with the current hotel &amp; HEIS standards</li><li>To make sure that all Front Office sections, especially Guest Relations and Bell Desk, are always fully aware of all activities taking place in the hotel, the city and the region, so that guests consistently receive up-to-date and correct information</li><li>Participates in Monthly Statistics and Reports.</li><li>Ensures that Credit Extended to Guests is strictly Controlled and that the Mode of Payment is clearly understood within the limits of the Hotel Credit Policy.</li><li>Review the expected arrivals for the day to identify possible no show in order to maximize room utilization consistantly.</li><li>Reviews all the Night Reports Each Morning before Distribution to ensure it is accurate.</li><li>Reviews the No Show's from the previous day to ensure that the Billing or the action taken is appropriate.</li><li>To regularly liaise with the Housekeeping Department regarding daily arrivals/departures and room allocations and with the Finance Department regarding all daily Front Office finance matters</li><li>To ensure that all Front Office employees on duty are fully familiar with the hotel and conversant with all hotel services and the opening &amp; closing times of all outlets</li></ul></div>
<div>
Experience &amp; Educational Requirements</div>
<ul><li>Degree or Diploma in hotel Management or equivalent</li><li>Qualification in Front Office Operations</li><li>2 years in similar position in a five-star hotel.</li><li>Middle East Experience is preferred</li><li>OPERA/Fidelio Knowledge</li><li>Computer skills</li><li>Excellent communication skills</li><li>Effective communication skills</li><li>Excellent telephone skills</li><li>Ability to attend emergencies in a level-headed manner</li><li>The ability to multitask</li><li>Professionalism</li><li>Attention to Detail &amp; Quality</li><li>Problem Solving and Decision Making</li><li>Interpersonal Skills</li><li>Customer service oriented</li></ul> 
<div></div>
<div>Join a team that is warm,caring, connected and empowered to create truly unique experiences. We believe in making our guests happy beyond anything they have ever imagined. We wow them at every turn and create memories that will last a lifetime. You will be at the heart of this vision, to constantly innovate to deliver Amazing Experiences and Everlasting Memories.</div></div>

Coordinator, Front Office

Al Bandar Rotana & Al Bandar Arjaan by Rotana

<div>
 
 Job Description
 
 
 
 We are currently seeking for passionate and dynamic guest focused Front Office professionals who pride themselves on their ability to deliver extraordinary levels of customer service and provide creative solutions to our guests.
 
 
 As a Guest Experience Coordinator you are responsible to facilitate the guest&rsquo;s arrival and departure by streamlining the operation and communication within the Front Office and other departments, ensuring every guest stay will become a memorable experience whereby your role will include key responsibilities such as-
 
 
 <ul>
 <li>
 Maintain effective communication with all related departments to ensure a smooth service delivery
 </li>
 <li>
 Deal promptly, efficiently and pleasantly with any queries and resolve guest complaints that may arise
 </li>
 <li>
 Maintain good working relationship with all Front Office colleagues with particular emphasis on Guest Services and Front Desk
 </li>
 <li>
 Ensure that the guest receive the accommodation he / she is expecting
 </li>
 <li>
 Coordinate with all Managers and Supervisors of Front Office to ensure that daily Front Office operations run smoothly
 </li>
 <li>
 Coordinate with all other operational departments to ensure all requirements are communicated effectively and efficiently
 </li>
 <li>
 Attend to all guest inquires, that are directed to them, in a professional and helpful manner
 </li>
 <li>
 Ensure all arriving guests rooms are either assigned prior to arrival or are sufficiently available for the Front Desk to allocate upon arrival
 </li>
 <li>
 Maintain an up to date knowledge of all groups in terms of arrival, stay and departure requirements and communicate this with the department
 </li>
 <li>
 Ensure all guest billing is prepared prior to departure to avoid any delays or discrepancies
 </li>
 <li>
 Ensure that rooms control and room revenue controls are in place
 </li>
 <li>
 Ensure all accounting auditing practices are in line with company practices and governmental requirements, check audits and registration cards before sending them to accounts
 </li>
 <li>
 Assist the Guest Service team in the lobby when required
 </li>
 <li>
 Know all the emergency procedures and general crisis situation management, including fire and emergency procedures, procedures of handling of Fire Panel, ensuring guest and colleagues safety is followed by all team members
 </li>
 <li>
 Operate in a safe and environmentally friendly way to protect guests&rsquo; and colleagues&rsquo; health and safety, as well as protect and conserve the environment
 </li>
 <li>
 Comply with the hotel environmental, health and safety policies and procedures
 
 
 </li>
 </ul>
 
 Skills
 
 
 
 
 Education, Qualifications &amp; Experiences
 
 
 
 You should ideally have a degree in the hospitality field with previous experiences in the Front Office Department within a hotel. You must also have fluency in both written and spoken English and an immaculate personal presentation along with the ability to solve problems effectively. Computer literate and knowledge of Opera will be highly regarded.
 
 
 
 Knowledge &amp; Competencies
 
 
 
 The ideal candidate will be well versed in Guest Relations and Executive Club operations with excellent presentation and communication skills as well as a high aptitude for customer care. You are an extremely proactive and &lsquo;switched on&rsquo; person with an outgoing, charismatic and approachable character. You should work well under pressure in a fast paced environment and be a great team player, who thrives in working with a multi-cultural team and guests alike, while possessing following additional competencies-
 
 
 Understanding Hotel Operations
 
 
 Effective Communication
 
 
 Planning for Business
 
 
 Supervising People
 
 
 Understanding Differences
 
 
 Supervising Operations
 
 
 Teamwork
 
 
 Adaptability
 
 
 Customer Focus
 
 
 Drive for Results
</div>

Guest Experience Coordinator

JV Thomson Chartered Accountants

Key Responsibilities:
<ul>
<li>Greet and assist visitors in a friendly and professional manner.</li>
<li>Handle incoming calls, emails, and office correspondence efficiently.</li>
<li>Provide administrative and clerical support to the office team.</li>
<li>Maintain organized records and ensure smooth day-to-day front desk operations.</li>
</ul>
Requirements &amp; Advantages:
<ul>
<li>Pleasant personality with excellent communication skills.</li>
<li>Prior experience in customer service, accounts, or front office roles preferred.</li>
<li>Knowledge or background in Accounts or AML Compliance will be a strong advantage.</li>
<li>Organized, detail-oriented, and professional in handling clients.</li>
</ul>

Receptionist

Chalhoub Group

<div>INSPIRE | EXHILARATE | DELIGHT
For over seven decades, Chalhoub Group has been a partner and creator of luxury experiences in the Middle East. In its pursuit to excel as a hybrid luxury retailer, the Group has curated a portfolio of over 10 owned brands and strengthened its distribution and marketing expertise for over 400 international names across luxury fashion, beauty, jewellery, watches, eyewear, and art de vivre categories.
Every step at Chalhoub Group is taken to build a future where luxury dreams become reality &mdash; bridging cultures and crafting memorable experiences for our consumers. Be it by constantly reinventing itself, committing to innovation, or embracing new technologies, the Group is shaping the future of luxury retail. It delivers seamless omnichannel experiences across more than 950 stores, online platforms, and mobile apps. Driving this innovation journey is The Greenhouse &mdash; the Group&rsquo;s innovation hub, incubator, and accelerator for startups and emerging businesses, regionally and globally.
Chalhoub Group fosters a people-at-heart culture rooted in diversity, equity, and inclusion, and a workplace catalysed by forward thinking and future-proofing. Today, it brings together over 16,000 talented professionals across eight countries in the Middle East, with a presence in LATAM. Their collective efforts have earned the Group the Great Place to Work certification in several markets.
Sustainability is at the core of the Group&rsquo;s strategy, guided by a clear commitment to people, partners, and the planet. Chalhoub Group is proud to be a member of the United Nations Global Compact, a signatory of the Women&rsquo;s Empowerment Principles, and to have pledged to reach Net Zero by 2040. 
What you'll be doing
Our Front Desk Attendant is responsible for all front office operations such as handling company incoming and outgoing telephone calls, dispatching of mail, couriers and time sheets. The job holder is the single point of contact for all messages and information.<ul><li>
Daily collection and delivery of mail from PO Box and transfer to office mail room when assigned</li><li>
Operate telephone switchboard to answer, screen and forward calls, providing information and taking messages</li><li>
Provide information about establishment such as location and working hours of departments or offices, employees within the organization, or services provided</li><li>
Greet persons entering establishment, determine nature and purpose of visit, and direct or escort them to specific destinations</li><li>
Maintain guest reservation system</li><li>
Receive, sort, and route mail, with courier and deliveries</li><li>
Manage the mail room by allocating mail space for each department/company</li><li>
Assist staff and keep a track of the international calls and faxes to enable the accounts department to debit the amount to the personnel</li><li>
Be aware of the location of staff i.e. out of the office in a meeting, on leave, on business trips etc.</li><li>
Arrange for public transportation if requested by guests</li><li>
Maintain up-to-date telephone lists</li><li>
Perform other clerical duties as needed, such as filing, photocopying, and collating</li></ul>
What you&rsquo;ll need to succeed
<ul><li>Communication Skills</li><li>
Strong command of English (spoken and written).</li><li>
Arabic is an advantage but not required.</li><li>
Ability to communicate clearly and professionally, both over the phone and in person.</li><li>
Professionalism &amp; Customer Service</li><li>
Warm, friendly, and welcoming attitude.</li><li>
Able to handle inquiries with professionalism and guide visitors confidently.</li><li>
Administrative Skills</li><li>
Basic computer proficiency (email, Microsoft Office, or Google Suite).</li><li>
Capable of managing simple data entry, scheduling, and general front-desk tasks.</li><li>
Strong attention to detail.</li><li>
Reliability &amp; Time Management</li><li>
Punctual, organized, and able to balance work alongside academic commitments.</li><li>
Flexible to work across different shifts (morning, afternoon, or weekends as needed).</li></ul>
What we can offer you
With us, you will turn your aspirations into reality. We will help shape your journey through enriching experiences, learning and development opportunities and exposure to different assignments within your role or through internal mobility. Our Group offers diverse career paths for those who are extraordinary, every day.
We recognise the value that you bring, and we strive to provide a competitive benefits package which includes health care, child education contribution, remote and flexible working policies as well as exclusive employee discounts.
Empowering Emirati Talent 
At Chalhoub Group, we believe in the power of diverse perspectives and inclusive workplaces. We are proud to support the development of UAE National talent and are committed to empowering the next generation of leaders. 
This opportunity is exclusively open to UAE Nationals holding a family book, as part of our long-term vision to invest in the nation&rsquo;s future and shape a thriving, homegrown leadership pipeline</div>

Part Time Receptionist (Emiratisation)

AL RAHALA INTERNATIONAL TRADING CO LLC

About UsWe are a trusted tyre trading company in Dubai, focused on the Middle East and North Africa markets. With a strong supply chain and a wide market network, we continue to grow and expand our team with passionate and skilled professionals.About the RoleWe are seeking a Front Desk Office/Receptionist to join our team. As the first point of contact for visitors and clients, you will play a vital role in maintaining a professional office environment and supporting daily operations. Fresh graduates are welcome to apply.Duties &amp; Responsibilities<ul><li>Greet and welcome visitors, clients, and suppliers in a professional manner.</li><li>Answer, screen, and forward incoming phone calls.</li><li>Maintain a clean, organized and welcoming reception area.</li><li>Handle correspondence (emails, letters, courier packages).</li><li>Assist in preparing basic office documentation (invoices, quotations, memos).</li><li>Perform clerical tasks such as filing, photocopying, collating, faxing, etc.</li><li>Monitor and maintain office supplies, ensuring availability at all times.</li><li>Coordinate with vendors for office maintenance and service requirements.</li><li>Ensure proper filing and record-keeping of company documents.</li><li>Oversee office equipment (printers, telephones and internet) and report issues promptly.</li><li>Assist in organizing company events, trade shows, and client meetings.</li><li>Ensuring a clean and efficient working environment.</li><li>Performs other duties as assigned.</li></ul>Qualifications &amp; Skills<ul><li>Strong communication skills, both written and verbal.</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Professional appearance and customer-oriented attitude.</li><li>Ability to organize, multitask, prioritize, and work under pressure.</li></ul>Interested candidates, kindly submit your CV to info@rahala.aeJob Type: Full-timePay: AED2,500.00 - AED3,000.00 per monthWork Location: In person

Receptionist/Office Administrator

Parfums de Marly

<div>
 
 Job Title: Office Coordinator
 
 
 Location: Dubai
 
 
 
 
 
 
 About the Role
 
 
 
 The Office Coordinator plays a key role in ensuring the smooth and efficient daily functioning of the office. As a central point of contact for employees, visitors, and external partners, the Office Coordinator supports office operations, oversees administrative tasks, and contributes to maintaining a positive and well-organized work environment.
 
 
 
 
 
 
 1/ Key Responsibilities
 
 
 
 
 
 
 
 Reception &amp; Front Desk Management
 
 
 
 &bull; Greet and assist visitors and employees in a professional and welcoming manner
 
 
 &bull; Answer, screen, and direct incoming phone calls to the appropriate team members
 
 
 &bull; Maintain an organized, clean, and professional reception area
 
 
 
 
 
 
 Office Operations &amp; Administration
 
 
 
 &bull; Manage all incoming and outgoing mail, packages, and courier services
 
 
 &bull; Monitor and manage office supplies, including stock levels and purchase requests
 
 
 &bull; Oversee office maintenance services and coordinate with external vendors
 
 
 &bull; Ensure common areas (meeting rooms, pantry, etc.) remain tidy and fully functional
 
 
 &bull; Support office management and other departments with administrative needs
 
 
 
 
 
 
 Meeting &amp; Travel Coordination
 
 
 
 &bull; Schedule and coordinate appointments, meetings, and conference room bookings
 
 
 &bull; Handle business travel bookings for the team: flights, hotels, transportation, visas
 
 
 &bull; Assist with logistics for internal events, workshops, and team meetings
 
 
 
 
 
 
 HR Support
 
 
 
 &bull; Assist with onboarding logistics for new joiners
 
 
 &bull; Support HR in maintaining employee records and documentation
 
 
 &bull; Help coordinate staff activities, celebrations, and engagement initiatives
 
 
 
 
 
 
 2/ Role-Specific Skills
 
 
 
 
 
 
 &bull; Strong verbal and written communication skills
 
 
 &bull; Fluency in English mandatory
 
 
 &bull; Highly organized and able to manage multiple tasks simultaneously
 
 
 &bull; Proactive and solution oriented
 
 
 &bull; Attention to detail and problem-solving mindset
 
 
 &bull; Proficiency in Microsoft Office Suite
 
 
 &bull; Data entry and record-keeping abilities
 
 
 
 
 
 
 3/ Desired Background and Experience
 
 
 
 
 
 
 &bull; High school diploma or equivalent; additional administrative or office management training is a plus
 
 
 &bull; Experience in office coordination, front desk, receptionist, or administrative support role
 
 
 
</div>

Office Coordinator

HYM Investment Group

We are looking for a proactive and well-organized Receptionist / Sales Administrator to join our team. The ideal candidate will handle front-desk responsibilities while supporting the sales team with administrative tasks.Key ResponsibilitiesReception &amp; Front Desk<ul><li>Greet and assist visitors in a professional manner</li><li>Handle incoming calls, emails, and inquiries</li><li>Maintain reception area cleanliness and organization</li></ul>Sales Administration<ul><li>Support the sales team with quotations, invoices, and documentation</li><li>Maintain customer records and sales data</li><li>Coordinate with internal departments for order processing</li><li>Follow up with clients on inquiries and documentation</li></ul>Requirements<ul><li>Proven experience as a receptionist, sales coordinator, or sales administrator</li><li>Good communication skills in English (Arabic is an advantage)</li><li>Proficient in MS Office (Excel, Word, Outlook)</li><li>Well-organized, detail-oriented, and customer-focused</li><li>Ability to multitask and work independently</li></ul>Preferred Qualifications<ul><li>Experience in the UAE</li><li>Background in sales support or administration</li></ul>Job Types: Full-time, PermanentPay: AED2,500.00 - AED3,000.00 per month

Receptionist / Sales Administrator

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