sales manager

executive assistant

receptionist

sales coordinator

project coordinator

front office coordinator

MAGRABi Retail Group

<div>
 
 
 JOB PURPOSE
 
 
 
 
 
 
 Provide administrative support and coordination for overall front office activities, including the reception area, mail, small purchasing requests and facilities. Also responsible for directing and coordinating office services and related activities, receiving, and directing guests and visitors. Responsible for arranging internal office moves and providing arrangements for office meetings.
 
 
 
 
 
 
 QUALIFICATIONS AND EXPERIENCE
 
 
 
 
 
 <ul>
 <li>
 Preferably bachelor&rsquo;s degree of hospitality or administration.
 </li>
 <li>
 2 years of experience in the office administration,
 </li>
 <li>
 Proficiency with Microsoft Office applications such as Word, Excel, PowerPoint, Outlook etc.
 </li>
 <li>
 Having strong communication and relationship management skills
 </li>
 <li>
 Planning and organizing skills, problem solving and details orientation skills
 </li>
 </ul>
 
 
 
 
 
 JOB RESPONSIBILITIES
 
 
 
 
 
 <ul>
 <li>
 Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image.
 </li>
 <li>
 Supervises and coordinates overall administrative activities for the Office, including meeting rooms reservations and tidiness. Organizing events such as but not limited to birthday parties, team building activities, training arrangements, etc.
 </li>
 <li>
 Supervises the maintenance and alteration of office areas and equipment, as well as layout, arrangement, and housekeeping of office facilities.
 </li>
 <li>
 Responsible for all travel arrangements, and meeting room bookings (flight tickets, hotel reservations, visa issuing, hotel transfers, issuing purchase orders
 </li>
 <li>
 Responsible for the facilities day-to-day operations (such as couriers, mail, shipments, etc.)
 </li>
 <li>
 Supervise office clerk, plans driver&rsquo;s agenda and root based on ad-hoc business needs.
 </li>
 <li>
 Handle petty cash for guests&rsquo; reception and for the purchase of office supplies and stationery.
 </li>
 <li>
 Managing third parties, and office service vendors, price negotiation, and managing their contracts
 </li>
 <li>
 Develops and maintains office forms and procedures and assists with administrative tasks.
 </li>
 <li>
 Answers central telephone system and directs calls accordingly.
 </li>
 <li>
 Receives the public and answers questions, in person and by telephone; responds to inquiries from employees, citizens and others and refers, when necessary, to the appropriate person, official or department.
 </li>
 <li>
 Assists visitors with the use of department facilities.
 </li>
 </ul>
 
 
 
 
 
 COMPETENCIES
 
 
 <ul>
 <li>
 Collaborating with others
 </li>
 <li>
 Customer Service Orientation
 </li>
 <li>
 Initiative &amp; Achievement Orientation
 </li>
 <li>
 Flexibility
 </li>
 </ul>
 
 
</div>

Office Administrator

MENA Recruit

The Role
 We are supporting an international law firm in hiring a professional and polished Receptionist for its Dubai office. This front-of-house role is ideal for a well-presented, service-oriented individual who enjoys working in a high-calibre, English-speaking environment. Key Responsibilities: 1. Greet and manage visitors and incoming calls. 2. Oversee meeting room bookings and daily front desk operations. 3. Manage incoming/outgoing mail and courier services. 4. Provide administrative support to the office and legal teams. 5. Uphold a professional and welcoming office environment at all times.
 
Requirements
 1. UAE National – Family Book required 2. 1–2 years of experience in a receptionist or front desk/admin support role 3. Fluent in Arabic and English, both written and spoken 4. Highly professional presentation and strong interpersonal skills 5. Proficient in Microsoft Office (Outlook, Word, Excel) 6. Law firm or professional services experience is a plus
 
About the company
 MENA Recruit came to fruition in response to a growing need for international legal talent in London and Dubai. Its initial focus began in the Legal sector, evolving as a service provider for other sectors such as Administration, Marketing, Business Development, HR, IT, Finance and C-Suite positions. Over the last two decades, with roots firmly planted in the Middle East and operations expanding into the APAC region, MENA Recruit has gained intuitive industry knowledge and expertise. With its unique, people-focused approach, the firm has yielded competitive advantage for its clients and rewarding careers for the professionals it has supported throughout the years. The company is dedicated to delivering the highest quality of talent and service to its clients while working tenaciously towards helping them achieve higher retention rates. For this reason, MENA Recruit is considered by both candidates and clients as a consultant in the truest sense of the word, offering guidance to both people and organizations on how to adapt to the constant change in market conditions and how to anticipate present and future challenges. Presently, MENA Recruit provides services to organizations and professionals in the United Arab Emirates, Saudi Arabia, Bahrain, Oman, Qatar, Kuwait, Singapore, Hong Kong, Australia, and the United Kingdom. With such an extensive global reach, strong brand value, decades of expertise, and an innovative approach towards business challenges, its clear why MENA Recruit is the partner of choice for both in-house recruiters and candidates internationally.

Emirati Receptionist – International Law Firm (Dubai)

ManpowerGroup Middle East

<div>
 
 In this role, you will be the first point of contact for our visitors and play a vital role in creating a positive first impression. You will be responsible for a variety of administrative and operational tasks, ensuring the smooth functioning of the front desk and supporting the overall operations of the IT Services team.
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 
 Greet visitors:
 
 Warmly welcome visitors, staff, and clients, ensuring a professional and friendly environment.
 </li>
 <li>
 
 Manage the front desk:
 
 Answer phones, manage incoming emails, and direct inquiries to the appropriate staff member.
 </li>
 <li>
 
 Schedule appointments:
 
 Schedule meetings for team members using online calendars and confirm appointments with attendees.
 </li>
 <li>
 
 Visitor management:
 
 Process visitor information, issue visitor badges, and maintain visitor logs.
 </li>
 <li>
 
 Maintain office supplies:
 
 Order and maintain a stock of necessary office supplies, ensuring availability for staff.
 </li>
 <li>
 
 Administrative support:
 
 Provide general administrative support to the IT Services team, such as photocopying, scanning documents, and filing.
 </li>
 <li>
 
 Maintain office environment:
 
 Contribute to a clean, organized, and professional work environment.
 </li>
 <li>
 
 Other duties as assigned:
 
 Perform other duties as assigned by the supervisor or manager.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 High School Diploma or equivalent qualification.
 </li>
 <li>
 Minimum 1 year of experience in a similar administrative or customer service role.
 </li>
 <li>
 Excellent communication and interpersonal skills, with the ability to interact confidently with a diverse clientele.
 </li>
 <li>
 Strong organizational and time management skills, with the ability to prioritize multiple tasks effectively.
 </li>
 <li>
 Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Ability to learn new software and technologies quickly.
 </li>
 <li>
 Fluency in English (written and spoken) is a must. Arabic language skills are a plus.
 </li>
 <li>
 Professional and courteous demeanor, with a positive and proactive attitude.
 </li>
 <li>
 Ability to work independently and as part of a team.
 </li>
 </ul>
 
 
</div>

Front Desk Staff

Aims Healthcare LLC

We are seeking a detail-oriented and customer-focused professional to join our team. The ideal candidate will play a key role in managing front office operations, supporting patient services, and ensuring smooth communication within the healthcare team.Key Responsibilities:<ul><li>Greet and assist patients, visitors, and callers in a professional and courteous manner.</li><li>Answer and direct incoming phone calls efficiently.</li><li>Prepare and manage routine administrative documents and reports.</li><li>Maintain accurate and up-to-date patient records and accounts, including personal and financial information.</li><li>Ensure timely filing and retrieval of treatment information.</li><li>Coordinate communication between patients, families, and the medical team to provide information on services, procedures, and protocols.</li><li>Maintain professional relationships with physicians, nurses, labs, and other support service providers.</li><li>Monitor inventory levels, track supplies, and manage deliveries and stock records.</li><li>Analyze data to anticipate supply needs and optimize inventory processes.</li><li>Perform general clerical duties such as sorting and distributing mail, managing correspondence, and organizing files.</li><li>Ensure compliance with organizational protocols and standard operating procedures.</li><li>Support team goals by taking initiative and completing related tasks as required.</li><li>Carry out additional duties as assigned from time to time.</li></ul>Job Types: Full-time, PermanentPay: AED4,000.00 - AED4,500.00 per monthApplication Question(s):<ul><li>Are you an immediate joiner?</li></ul>Experience:<ul><li>Healthcare: 1 year (Required)</li></ul>

Telesales Executive (Healthcare Experience preferred )

Trading LLC

We are looking to hire an EMIRATI National for the position of Front Desk ExecutiveRequired Skills and Qualifications<ul><li>Administrative Support: Perform various clerical tasks, including data entry and filing,</li><li>Appointment Scheduling: Coordinate appointments and meetings, ensuring timely and accurate scheduling.</li><li>Mail and Package Management: Handle incoming and outgoing mail and packages, distributing them to the appropriate recipients.</li><li>Problem-Solving: Address unexpected situations calmly and find solutions to challenges that may arise.</li><li>Communication Skills: Proficient verbal and written communication skills, with the ability to interact effectively with different departments and clients.</li><li>Organizational Skills: Strong organizational and multitasking abilities to manage various tasks efficiently.</li></ul>Work time - 9:00 AM to 2:00PM or 8:00 AM to 1:00 PMWorking days - Monday to ThursdaySalary per month - AED 5,000/-P.S. **** Only Emirati or UAE Local CVs' will be shortlisted.For those interested please share your CV through WhatsApp # 056 753 7692or email to rubilyn.camotes (@) almufid.aeJob Types: Full-time, Contract Contract length: 24 monthsPay: AED4,900.00 - AED5,000.00 per month

Front Desk Executive - (EMIRATI)

Mama Shelter

<div>Company Description 
Founded in 2008 by Serge Trigano and his sons J&eacute;r&eacute;mie and Benjamin (co-founders of Club Med), Mama Shelter is a creator of living spaces and a daily director!
These are atypical places, where everyone feels at home, places born of a blend of influences, freedoms, sensations and emotions. Each Mama tells the story of the city in which it is located, and all influences blend together. We offer our guests a joyful atmosphere and exceptional service at an affordable price. 
More than just rooms and restaurants, Mama Shelter is a dynamic, a vibe: they are true urban refuges, not only aesthetically pleasing and modern but also popular, welcoming and sexy. 
 
Whatever your role, we're all here to make the customer experience as unforgettable as possible.
Our mission: to bring little moments of happiness to people. 
 
Our growth has enabled us to offer our teams great career paths through internal development and international mobility, and it's not a question of diplomas or years of experience. 
 
Mama Shelter is part of Ennismore, a creative hotel group rooted in cultures and destinations, with a global portfolio of brands. Ennismore is a joint venture with Accor, founded in 2021. 
- 
 
Our commitment to diversity and inclusion: 
Mama is an inclusive company and our ambition is to recruit and promote diverse talent. Our advertisements are gender-neutral, so the masculine gender is used here to lighten the text. 
Job Description 
Bring your passion for hospitality and guest experiences to our team, where you&rsquo;ll help our guests start their journey with a smile. Let&rsquo;s make every booking unforgettable together! &#10024;
THE MISSION?
Be the Booking Guru: Manage reservations like a pro, ensuring every guest feels special from their very first inquiry. &#10024;
Anticipate Their Every Wish: Customize reservations to fit each guest&rsquo;s unique preferences, making them feel like VIPs before they even arrive.
Keep It Cool Under Pressure: Handle last-minute changes, requests, and cancellations like the calm, collected rockstar you are.
Be the Walking Encyclopedia of Rooms: Stay up-to-date with room details, promotions, and special packages so you can always offer the perfect solution.
Be a Communications Superstar: Work closely with the front office, sales, and other departments to ensure seamless guest experiences.
Spread the Joy of Mama Shelter: Share your positive energy and hospitality expertise to create unforgettable memories for our guests.
Stay on the Cutting Edge: Keep an eye on industry trends and booking platforms to help maximize revenue and efficiency.
Be the Ultimate Problem-Solver: No challenge is too big&mdash;your creativity and resourcefulness save the day every time! &zwj;&#65039;&#10024; 
Qualifications 
MADE FOR YOU? ONLY IF&hellip;<div>
You&rsquo;re calm and collected: Pressure doesn&rsquo;t faze you; you&rsquo;re always one step ahead of the game. 
You&rsquo;re a beacon of integrity: Honesty and professionalism are second nature to you. 
Transparency is your style: Your work is as clear as our freshly cleaned windows&mdash;no hidden surprises. 
You own your oops: Mistakes? You own them, learn from them, and keep moving forward. 
<ul><li>&#65039; You value fairness: Doing things the right way is how you roll&mdash;always with honesty and respect.</li></ul>
&#65039; You&rsquo;re a vault of confidentiality: Guest details are safe with you&mdash;what happens in Mama Shelter, stays in Mama Shelter.</div> 
Additional Information 
YOUR LITTLE EXTRAS:
You&rsquo;re reliable and consistent: When you say you&rsquo;ll deliver, you always follow through. 
You&rsquo;re a people person: Guests and teammates love your positive, approachable vibe. 
You build connections: You take time to know your guests, creating lasting impressions. 
You light up the room: Your energy lifts everyone around you, making work a joy. 
You&rsquo;re all about the team: From supporting your colleagues to creating a family-like atmosphere, you make it happen.
If you&rsquo;re ready to bring your energy, passion, and smile to Mama Shelter Dubai, we&rsquo;d love to hear from you! Let&rsquo;s make every meal a masterpiece and every shift unforgettable. &#10024;</div>

Reservation Agent

<div>
 
 
 Job Title: Receptionist &amp; Admin Coordinator (Outsourced Staff- 12mths Renewable)
 
 
 
 
 
 
 
 Location:
 
 DIFC, Dubai, UAE
 
 
 We are seeking a
 
 presentable and professional Receptionist &amp; Admin Coordinator
 
 to join our team at a prestigious financial institution located in DIFC. The ideal candidate will be the first point of contact for clients and visitors, ensuring a courteous and efficient front desk experience while supporting administrative operations.
 
 
 
 
 
 
 Job Purpose
 
 
 
 To deliver a high-standard front desk experience and provide administrative support to ensure smooth daily operations. The role requires professionalism, discretion, and excellent customer service.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Visitor &amp; Customer Handling
 
 
 <ul>
 <li>
 Greet and assist walk-in customers and guests professionally
 </li>
 <li>
 Manage visitor registration and ID verification
 </li>
 <li>
 Direct visitors to appropriate departments or staff
 </li>
 <li>
 Maintain a clean and welcoming reception area
 </li>
 </ul>
 
 
 Call Management
 
 
 <ul>
 <li>
 Answer, screen, and transfer incoming calls promptly
 </li>
 <li>
 Respond to basic inquiries and route calls appropriately
 </li>
 <li>
 Log call details when required
 </li>
 </ul>
 
 
 Appointment &amp; Meeting Coordination
 
 
 <ul>
 <li>
 Manage staff calendars and meeting room bookings
 </li>
 <li>
 Assist with meeting preparations (stationery, refreshments, cleanliness)
 </li>
 <li>
 Support occasional customer events or campaigns
 </li>
 </ul>
 
 
 Administrative Support
 
 
 <ul>
 <li>
 Handle incoming/outgoing mail and courier packages
 </li>
 <li>
 Assist with printing, scanning, photocopying, and filing
 </li>
 <li>
 Submit requests for office supplies and visitor passes
 </li>
 </ul>
 
 
 Facility Coordination
 
 
 <ul>
 <li>
 Coordinate with cleaning and maintenance service providers
 </li>
 <li>
 Report facility-related issues to the administration team
 </li>
 </ul>
 
 
 Security &amp; Compliance
 
 
 <ul>
 <li>
 Enforce visitor access protocols
 </li>
 <li>
 Maintain confidentiality of customer and internal information
 </li>
 </ul>
 
 
 General Support
 
 
 <ul>
 <li>
 Conduct office walkthroughs to identify issues
 </li>
 <li>
 Provide support to other departments during peak periods
 </li>
 <li>
 Perform other tasks as assigned
 </li>
 </ul>
 
 
 Qualifications &amp; Skills
 
 
 <ul>
 <li>
 Minimum: High School Diploma
 </li>
 <li>
 Preferred: Bachelor&rsquo;s degree in Business Administration, Hospitality, or related fields
 </li>
 <li>
 5 years of experience in receptionist or administrative roles (preferably in banking or corporate settings)
 </li>
 <li>
 Fluent in English;
 
 Mandarin language skills are highly preferred
 
 </li>
 <li>
 Proficient in Microsoft Office (Word, Excel, Outlook)
 </li>
 <li>
 Excellent communication and customer service skills
 </li>
 <li>
 Presentable appearance and customer-oriented attitude
 </li>
 <li>
 Strong organizational and multitasking abilities
 </li>
 <li>
 Discreet handling of confidential information
 </li>
 <li>
 Reliable, punctual, and proactive
 </li>
 </ul>
 
 
 
 
 
 Please Note:
 
 Only shortlisted candidates will be contacted due to receiving high volume of applications .
 
</div>

Receptionist

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