operations manager

sales coordinator

office manager

front office supervisor

operations coordinator

front office coordinator

Johnson Controls

<div>What you will do
Front Office Coordinator is a key role reporting to the Operations Supervisor, and is responsible for providing efficient support and handle General Administration tasks, while providing efficient utilization of resources in accordance with applicable standards. The Front Office Coordinator will be based in Dubai and will be in-charge of general administrative, travel &amp; event planning, Technical training coordination activities.
As a member of this team, you will work within a vibrant environment that provides a platform for you to use your experience to generate satisfactory results.
How you will do it
As a Front Office Coordinator, your responsibilities will be:
Front Desk Management:<ul><li>
Greet and welcome visitors in a professional and friendly manner.</li><li>
Answer, screen, and forward incoming phone calls promptly.</li><li>
Direct guests to the appropriate person or department.</li></ul>
Communication:<ul><li>
Respond to inquiries via phone, email, or in person.</li><li>
Provide accurate information about the company to clients and visitors.</li></ul>
Office Management Assistance:<ul><li>
Monitor and maintain office supplies inventory.</li><li>
Coordinate with vendors for office maintenance and services.</li></ul>
Compliance &amp; Security:<ul><li>
Ensure adherence to security protocols for visitors and staff.</li><li>
Report any suspicious activity or safety concerns to management.</li></ul>
Travel and Event planning:<ul><li>
Coordinate travel administration and travel expenses for visitors and internal personnel. Included but not limited to reservations, mode of transportation, travel dates and accommodations.</li><li>
Help to prepare event schedules and coordinate with parties as needed.</li></ul>
What we look for
Required:<ul><li>High school education in business administration or a similar field</li><li>Fluency in English, both written and verbal</li><li>1-3 years of working experience / Internship experience in Admin / Coordinator related activities</li><li>Solid organizational skills including attention to detail and multi-tasking skills</li><li>Proficient in MS office</li></ul></div>

Front Office Coordinator (UAE nationals only)

Falcon Group Middle East

About Falcon Geomatics LLC :Falcon Geomatics LLC is a trusted supplier of surveying instruments, GIS solutions, and geospatial services in the UAE and across the Middle East. We provide high-quality products and reliable support to engineering, construction, and mapping professionals.Position Overview:We are looking for a well-organized and proactive Sales Coordinator cum Receptionist to handle customer interactions, sales documentation, and general office coordination. The role involves preparing quotations, processing LPOs, coordinating with suppliers and clients, and managing front desk operations.Key Responsibilities:Sales Coordination:<ul><li>Prepare and send quotations to customers based on inquiries received.</li><li>Process customer purchase orders (LPOs) and coordinate with suppliers for product availability and delivery schedules.</li><li>Prepare sales orders, delivery notes, and invoices in coordination with the accounts and logistics departments.</li><li>Follow up with customers on quotations, orders, and payments.</li><li>Maintain and update customer databases, sales records, and documentation.</li><li>Assist the sales team with tender documentation and submissions when required.</li><li>Coordinate with warehouse/logistics for dispatch and delivery tracking.</li></ul>Reception &amp; Administration:<ul><li>Manage the front desk, greeting visitors and clients professionally.</li><li>Handle incoming calls, emails, and inquiries, and route them appropriately.</li><li>Maintain office supplies and ensure the reception area is tidy and presentable.</li><li>Assist in general administrative and clerical tasks as assigned.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or related field.</li><li>Minimum 1-2 years&rsquo; experience in sales coordination, administration, or front office roles (preferably in trading or equipment supply companies).</li><li>Strong knowledge of quotation and LPO processes.</li><li>Proficiency in MS Office (Word, Excel, Outlook); knowledge of ERP or CRM systems is an advantage.</li><li>Excellent communication and organizational skills.</li><li>Attention to detail and ability to multitask in a fast-paced environment.</li><li>Professional appearance and a customer-oriented attitude.</li></ul>Job Types: Full-time, PermanentApplication Question(s):<ul><li>Can You join immediately?</li></ul>

Sales Coordinator cum Receptionist

JV Thomson Chartered Accountants

Key Responsibilities:
<ul>
<li>Greet and assist visitors in a friendly and professional manner.</li>
<li>Handle incoming calls, emails, and office correspondence efficiently.</li>
<li>Provide administrative and clerical support to the office team.</li>
<li>Maintain organized records and ensure smooth day-to-day front desk operations.</li>
</ul>
Requirements &amp; Advantages:
<ul>
<li>Pleasant personality with excellent communication skills.</li>
<li>Prior experience in customer service, accounts, or front office roles preferred.</li>
<li>Knowledge or background in Accounts or AML Compliance will be a strong advantage.</li>
<li>Organized, detail-oriented, and professional in handling clients.</li>
</ul>

Receptionist

Century Gulf Overseas

Overview:We are looking for a confident, presentable, and customer-focused Female Receptionist to join our team. This role requires someone who can create a pleasant first impression, manage front-office tasks efficiently, and support daily administrative operations.Key Responsibilities:<ul><li>Welcome and assist visitors in a polite and professional manner</li><li>Answer, filter, and forward phone calls promptly</li><li>Oversee front-desk operations and maintain an organized workspace</li><li>Handle courier services, mail distribution, and deliveries</li><li>Support the team with basic administrative and clerical tasks</li><li>Ensure the reception area is clean, tidy, and presentable at all times</li></ul>Requirements:<ul><li>Female candidates only (as per position requirement)</li><li>Previous experience as a receptionist, front desk agent, or administrative assistant</li><li>Strong communication and interpersonal skills</li><li>Professional grooming and presentation</li><li>Basic computer skills and proficiency in MS Office</li><li>Ability to multitask and manage time effectively</li><li>Positive attitude and strong customer service skills</li></ul>Job Types: Full-time, Contract Contract length: 24 monthsPay: From AED3,500.00 per month

Receptionist Female (Hindi & English Speaker – CV with Photo Required)

ayat group

We are seeking an experienced Receptionist cum Secretary to manage front-office operations and provide administrative support within our construction company. The ideal candidate must have strong communication skills and hands-on experience in construction-related documentation.Key Responsibilities<ul><li>Manage reception duties: phone calls, visitor handling, inquiries</li><li>Provide secretarial and administrative support to managers</li><li>Prepare and organize construction documents, reports, and correspondence</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Assist with quotations, purchase orders, and project paperwork</li><li>Maintain filing systems and ensure document accuracy</li><li>Handle general office coordination tasks</li></ul>Requirements<ul><li>Minimum 5 years of experience in a similar role within the construction industry</li><li>Strong organizational and communication skills</li><li>Proficient in MS Office (Word, Excel, Outlook)</li><li>Knowledge of construction documentation and terminology</li><li>Professional, presentable, and detail-oriented</li></ul>Job Type: Full-timePay: AED4,500.00 - AED5,000.00 per monthApplication Question(s):<ul><li>1.	Do you have at least 5 years of experience working as a receptionist, secretary, or administrative assistant?</li></ul>o	Yes / No<ul><li>2.	Do you have experience working specifically in the construction industry?</li></ul>o	Yes / No<ul><li>3.	Are you familiar with construction documents such as quotations, purchase orders, contracts, submittals, and project reports?</li></ul>o	Yes / No<ul><li>5.	What is your notice period?</li></ul>o	Immediately available o	1&ndash;2 weeks o	1 month o	More than 1 month

Receptionist cum Secretary (Construction Industry)

Al Rostamani International Exchange

<div>Every employee at Al Rostamani Group plays a role in making a real difference to the business and our customers. We care for our employees by offering them meaningful and purposeful work and an opportunity to grow, learn, contribute and succeed. Today, the Al Rostamani Group has come a long way since its birth in 1957. Our group has grown steadfastly with the guiding principles of Commitment, Care &amp; Vision, alongside a strong sense of active involvement in the community. We are a well-diversified group, with a key presence in industries such as General Trading, Automobiles and Heavy Equipment, Travel, Foreign Exchange, Financial Services, Property Management, Construction, Infrastructure Development and Information Technology Services. Our Group employs approximately 2000 people from 41 different nationalities, which contributes to our multicultural and multi-national environment.
Emirates Electrical Engineering is a specialized business platform that provides comprehensive turnkey solutions combining development, financing, construction and operation of solar rooftops for commercial and industrial building in the UAE, also a responsive and flexible organization dedicated for the design and construction of turnkey electrical power projects such as High Voltage Substations, Cable Networks and Transmission Lines.
<div><div><div><h2 class="jobSectionHeader">
Job Purpose</h2>
</div><div>
The Receptionist is responsible for providing a professional and welcoming first point of contact for all visitors and callers, ensuring efficient communication, administrative support, and smooth front-office operations. The role supports day-to-day office activities by managing inquiries, coordinating appointments, and maintaining a well-organized reception area, contributing to a positive and professional workplace environment.</div></div><div><div><h2 class="jobSectionHeader">
Job Responsibilities</h2>
</div><div><ul><li>Attending all incoming calls and transferring them to the respective extensions</li>
<li>Attending visitors and directing them to respective departments</li>
<li>Keeping a record of all personal international calls</li>
<li> Receiving of all company incoming letters, faxes, parcels, stamping, registering them in the incoming mail register and forwarding them to General Manager and later to the respective departments</li>
<li> Maintaining records for all incoming and outgoing correspondence (both hard and soft copies) and Filing them (letters, faxes) in the respective files as per the serial number</li>
<li> Co ordination with store keepers to send parcels/goods received at the office</li>
<li> Distribution of duties to Company Driver(s) for proper delivery/collection of letters/parcels etc..</li>
<li> Comply and implement the OHS &amp; EMS policies</li>
<li> Follow all HSE instructions, setting an example to others</li>
<li> Stop any unsafe work/act and report to the HSE department</li>
<li> Report immediately to the HSE if any Safety/Environmental concern is noticed in and around your working area</li>
</ul>
<div>Others 
<ul><li>Any other additional tasks the line manager may give and is within the scope of work</li></ul></div></div></div><div><div><h2 class="jobSectionHeader">
Job Requirements</h2>
</div><div><ul> <li>Diploma with experience in Telephone Etiquettes &amp; knowledge of secretarial Duties</li>
<li>2 to 3 Years Experience</li>
</ul></div></div></div>
At Al Rostamani Group, we seek talented people who work hard to achieve great things. We consider not only your skills and experience, but also your passion for the role, your desire to learn and how well you align with our core values of care, commitment and vision. If this position represents an opportunity you wish to pursue, we invite you to apply.</div>

Receptionist - UAEN

NEW WORLD HORIZON GENERAL TRADING LLC

We Are Hiring: Reception &amp; Operations Coordinator &ndash; Dubai OfficeNew World Horizon is looking for a friendly, organized, and proactive Reception &amp; Operations Coordinator to support our daily office operations and front-desk activities in Dubai &ndash; experience in the oil &amp; gas industry is an advantage.Front Office &amp; Reception<ul><li>Welcome visitors, clients, and partners in a professional and friendly manner.</li><li>Answer and route phone calls, emails, and general inquiries.</li><li>Manage reception area, meeting room bookings, and guest arrangements.</li></ul>Operations &amp; Coordination<ul><li>Coordinate day-to-day office operations and support different departments.</li><li>Assist the operations team with documentation, follow-ups, and basic logistics.</li><li>Support coordination between Dubai office and other branches (UAE, Qatar, KSA).</li></ul>Administration &amp; Documentation<ul><li>Handle filing, scanning, and maintaining records and registers.</li><li>Prepare basic reports, letters, and internal communication when required.</li><li>Support in arranging courier, shipments, and office supplies.</li></ul>What We&rsquo;re Looking For<ul><li>Previous experience in reception / office administration / coordination (oil &amp; gas industry preferred).</li><li>Strong communication skills and customer-service mindset.</li><li>Good command of English (Arabic is a plus).</li><li>Organized, reliable, and able to multitask in a fast-paced environment.</li></ul>To Apply: Send your CV to: CAREERS@NWH.AEJob Type: Full-time

Reception & Operations Coordinator

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