administrative assistant

receptionist

executive assistant

office administrator

office assistant

front office coordinator

Elite Overseas Building Contracting

Hostess &amp; CoordinatorAdministration / Front Office / Client RelationsReporting to : Operations Manager / Administration Manager / Project ManagerJob PurposeThe Hostess &amp; Coordinator is responsible for professionally welcoming visitors, clients, and guests while coordinating administrative and operational support activities within the organization. The role ensures smooth front office operations, maintains positive customer relations, and supports internal coordination between departments, clients, suppliers, and site teams.Key ResponsibilitiesFront Office &amp; Reception Duties<ul><li>Welcome and assist visitors, clients, vendors, and employees in a professional and courteous manner.</li><li>Maintain reception and waiting areas in a clean, organized, and presentable condition.</li><li>Answer and direct incoming phone calls, emails, and inquiries efficiently.</li><li>Make and carry hot/cold beverages as per the client request.</li><li>Manage visitor registration and maintain visitor logs as per company procedures.</li><li>Coordinate meeting room bookings and arrange refreshments when required.</li></ul>Coordination &amp; Administrative Support<ul><li>Coordinate between departments, project teams, suppliers, and clients for daily operational requirements.</li><li>Assist management in scheduling meetings, appointments, and site visits.</li><li>Prepare and maintain records, reports, correspondence, and filing systems.</li><li>Support HR and administration activities including onboarding coordination, document collection, and employee communication.</li><li>Follow up on pending tasks, approvals, and operational requirements.</li><li>Maintain office supplies inventory and coordinate procurement requests.</li></ul>Customer Service &amp; Communication<ul><li>Handle client and customer inquiries professionally and maintain positive relationships.</li><li>Ensure timely communication and coordination with internal and external stakeholders.</li><li>Assist in organizing company events, meetings, staff gatherings, and client visits.</li><li>Support management with hospitality arrangements for VIP guests and visitors.</li></ul>Operational Support<ul><li>Coordinate transportation, accommodation, or logistics arrangements when required.</li><li>Assist project/site teams with administrative coordination and documentation.</li><li>Ensure confidentiality of company information and records.</li><li>Support implementation of company policies, procedures, and office standards.</li></ul>Accountability<ul><li>Professional handling of visitors, clients, and guests.</li><li>Accuracy and timely completion of coordination and administrative tasks.</li><li>Proper maintenance of records, schedules, and communication.</li><li>Maintaining professional appearance and behavior at all times.</li><li>Ensuring smooth front office and coordination operations.</li><li>Compliance with company policies, UAE labor laws, and health &amp; safety requirements.</li></ul>Role RequirementsEducational Qualification<ul><li>Diploma or Bachelor&rsquo;s Degree in Administration, Hospitality, Business Management, or related field.</li></ul>Experience<ul><li>Minimum 2&ndash;5 years of experience in front office, customer service, hospitality, or coordination roles.</li><li>UAE/GCC experience preferred.</li></ul>Pay: AED5,000.00 - AED5,500.00 per monthLanguage:<ul><li>Italian (Required)</li><li>French (Required)</li><li>German (Required)</li><li>Spanish (Preferred)</li><li>Ukrainian (Preferred)</li><li>Portuguese (Preferred)</li><li>Romanian (Preferred)</li><li>Greek (Preferred)</li></ul>Work Location: In person

Hostess / Administrator

balance yoga and pilates center llc

Greet and welcome visitors in a courteous and professional manner.<ul><li>Handle incoming calls, emails, and inquiries, and direct them to the appropriate departments.</li><li>Manage visitor registration and maintain front office records.</li><li>Coordinate instructor bookings and assist with classes arrangements.</li></ul>Receive, sort, and distribute incoming mail and deliveries.<ul><li>Maintain cleanliness and organization of the reception area.</li><li>Support administrative tasks as assigned by management.</li></ul>Follow company policies, confidentiality requirements, and workplace etiquette.Requirements &amp; QualificationsMinimum 1 year experience as a Receptionist in the UAEGood communication skills in English (Arabic is an advantage)Presentable, polite, and customer-focused attitudeBasic computer skills (MS Office, email handling,social media marekting)<ul><li>Ability to multitask and handle visitors professionally</li><li>Manage the studio</li><li>Work in shifts</li></ul>Pay: AED2,500.00 - AED3,500.00 per monthWork Location: In person

Receptionist cum marketing

Affiniax Partners

Job Title: Front Desk Executive/Admin AssistantAbout Affiniax:We're a dynamic and growing organization looking for a highly skilled Front Desk Executive/Admin to join our team. As the first point of contact for our visitors and callers, you'll play a critical role in creating a positive impression and ensuring a smooth experience for everyone who interacts with our company.Job Summary:We're seeking a friendly, organized, and detail-oriented Front Desk Executive/Admin to manage our front desk operations and provide administrative support to our team.Key Responsibilities:<ul><li>Greet visitors and ensuring a positive first impression</li><li>Manage incoming calls and general correspondence efficiently</li><li>Handle front desk operations, meeting room bookings, filing, and data entry.</li><li>Receive, sort, and distribute daily mail and deliveries.</li><li>Manage driver&rsquo;s itinerary</li><li>Maintain a clean and organized front desk area</li><li>Assist with event planning and execution.</li><li>Provide ad hoc administrative support to the team, including scheduling appointments and preparing documents.</li><li>Experienced in CRM and ERP software is mandatory.</li><li>Handle sensitive information with discretion and professionalism</li></ul>Required Skills:<ul><li>Excellent Communication Skills: Ability to communicate effectively with visitors, colleagues, and management.</li><li>Organizational Skills: Ability to prioritize tasks, manage multiple projects simultaneously while meeting the deadlines, and maintain a high level of organization.</li><li>Attention to Detail: has a strong eye into detail to accurately manage data, documents, and correspondence independently.</li><li>Problem-Solving Skills: Ability to think critically and resolve issues in a timely and professional manner.</li><li>Can-Do Attitude: A positive and proactive attitude, with a willingness to take on new challenges and responsibilities.</li><li>Team Player: Ability to work collaboratively with colleagues and management with minimal supervision to achieve common goals.</li><li>Technical Skills: Proficiency in Microsoft Office and other software.</li></ul>What We Offer:<ul><li>Competitive Salary: A competitive salary package that reflects your skills and experience</li><li>Opportunities for Growth: Opportunities for professional growth and development within the company</li><li>Comprehensive Benefits: A comprehensive benefits package, including health insurance, annual leave, and public holidays</li><li>Dynamic Work Environment: A dynamic and supportive work environment that encourages collaboration and teamwork.</li></ul>Application Question(s):<ul><li>What's your current based location?</li><li>How many years of front desk and admin experience do you have?</li><li>How would you rate yourself on MS Office (Word/PowerPoint/Excel). Expert/Average/Need Improvement</li><li>How would you rate your English communication skills (1-3, 3 being highest)</li><li>Have you used ERP/CRM for updating record?</li><li>What's your current salary (AED/month)</li><li>What's your expected salary (AED/month)</li><li>How soon you would be available to join us? (number of days)</li></ul>Work Location: In person

Front Desk Executive/Admin Assistant

Chalhoub Group

<div>
 
 INSPIRE | EXHILARATE | DELIGHT
 
 
 
 For over six decades, Chalhoub Group has been a partner and creator of luxury experiences in the Middle East. The Group, in its endeavour to excel as a hybrid retailer, has reinforced its distribution and marketing services with a portfolio of eight owned brands and over 300 international brands in the luxury, beauty, fashion, and art de vivre categories. More recently, the Group expanded its expertise into new categories of luxury watches, jewellery, and eyewear.
 
 
 Every step at Chalhoub Group is taken with the customer at heart. Be it constantly reinventing itself or focusing on innovation to provide luxury experiences at over 750+ experiential retail stores, online and through mobile apps, each touch point leads to delighting the customer.
 
 
 Today, Chalhoub Group stands for 14,000 skilled and talented professionals across seven countries, whose cohesive efforts have resulted in the Group being ranked third in the Middle East and first in Saudi Arabia as a Great Place to Work&reg;.
 
 
 To keep the innovation journey going, the Group has set up &ldquo;The Greenhouse&rdquo;, which is not just an innovation hub, but also an incubator space and accelerator for start-ups and small businesses in the region and internationally. This is just one of the several initiatives taken by the Group to reinvent itself, catalysed by forward thinking and future-proofing. The Group has also been embedding sustainability at the core of its business strategy with a clear commitment towards people, partners and the planet, and by being a member of the United Nations Global Compact Community and signatory of the Women's Empowerment Principles.
 
 
 
 What You'll Be Doing
 
 
 
 Our Front Desk Attendant is responsible for all front office operations such as handling company incoming and outgoing telephone calls, dispatching of mail, couriers and time sheets. The job holder is the single point of contact for all messages and information
 
 
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 Daily collection and delivery of mail from PO Box and transfer to office mail room when assigned Operate telephone switchboard to answer, screen and forward calls, providing information and taking messages
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 Provide information about establishment such as location and working hours of departments or offices, employees within the organization, or services provided
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 Greet people entering establishment, determine nature and purpose of visit, and direct or escort them to specific destinations
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 Maintain guest reservation system
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 Receive, sort, and route mail, with courier and deliveries
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 Manage the mail room by allocating mail space for each department/company
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 Assist staff and keep a track of the international calls and faxes to enable the accounts department to debit the amount to the personnel
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 Be aware of the location of staff i.e.out of the office in a meeting, on leave, on business trips etc.
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 Arrange for public transportation if requested by guests Maintain up-to-date telephone lists Perform other clerical duties as needed, such as filing, photocopying, and collating
 
 
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 </ul>
 
 What You'll Need To Succeed
 
 
 
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 Strong English communication skills
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 Comfortable and open for greeting and engaging with guests
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 Flexible with shift timings
 
 
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 </ul>
 
 What We Can Offer You
 
 
 
 With us, you will turn your aspirations into reality. We will help shape your journey through enriching experiences, learning and development opportunities and exposure to different assignments within your role or through internal mobility. Our Group offers diverse career paths for those who are extraordinary, every day.
 
 
 We recognise the value that you bring, and we strive to provide a competitive benefits package which includes health care, child education contribution, remote and flexible working policies as well as exclusive employee discounts.
 
 
 
 We Invite All Applicants to Apply
 
 
 
 It Takes Diversity Of Thought, Culture, Background, Differing Abilities and Perspectives to truly Inspire, Exhilarate and Delight our customers. At Chalhoub Group, we are committed to inclusion and diversity.
 
 
 We welcome all applicants to apply and be part of our exciting future. We ensure equal opportunity for all our applicants without regard to gender, age, race, religion, national origin or disability status.
</div>

Front Desk/Admin Receptionist - Dubai, Part-time, Emiratization

Grand Central Hotel

We are looking for a Front Office Manager who will oversees the entire front office team, and coordinates the activities of the front desk, reservations, concierge and transport services. He or She will work closely with other departments to resolve issues with guests and maintain the property.Duties and Responsibilities<ul><li>Schedules the front office staff.</li><li>Supervises workload during shifts.</li><li>Maintains working relationships and communicates with all departments.</li><li>Verifies that accurate room status information is maintained and properly communicated.</li><li>Resolves guest problems quickly, efficiently, and courteously.</li><li>Updates group information &amp; FIT bookings. Maintains, monitors, and prepares group requirements. Relays information to appropriate personnel.</li><li>Conducts regularly scheduled meetings of front office personnel.</li><li>Maximize room revenue and occupancy by reviewing status daily. Analyze rate variance, monitor credit report and maintain close observation of daily house count.</li><li>Monitor high balance guest and take appropriate action.</li><li>Ensure implementation of all hotel policies and house rules.</li><li>Ensure that front office staffs are, at all times, attentive, friendly, helpful and courteous to all guests, managers and other employees.</li><li>Review Front office logbook and Guest feedback forms on a daily basis.</li></ul>Skills and Experience<ul><li>3 - 5 years of practical experience in front office position in a hotel in UAE, preferably Dubai</li><li>Good oral and written communication skills</li><li>Strong working knowledge of relevant computer software including MS Office, Opera PMS and payment systems</li><li>Strong presentation and leadership skills and friendly demeanor</li></ul>Job Type: Full-timePay: AED5,000.00 - AED7,000.00 per monthApplication Question(s):<ul><li>Can join immediately</li></ul>Experience:<ul><li>customer service: 3 years (Required)</li><li>hotel: 3 years (Required)</li></ul>Work Location: In person

Front Office Manager

3D CONSTRACTION LLC

Receptionist / Front Desk Officer &ndash; Construction CompanyLocation: Dubai Job Type: Full-timeJob SummaryWe are seeking a professional and organized Receptionist / Front Desk Officer with experience in the Dubai construction industry. The ideal candidate will be the first point of contact for visitors, clients, suppliers, and subcontractors while providing administrative and front office support to ensure smooth daily operations.Key Responsibilities<ul><li>Greet and assist visitors, clients, contractors, and suppliers professionally</li><li>Answer, screen, and direct incoming phone calls and emails</li><li>Maintain reception area and ensure a professional office environment</li><li>Handle incoming and outgoing correspondence, couriers, and deliveries</li><li>Coordinate meeting room bookings and staff appointments</li><li>Maintain office records, filing systems, and databases</li><li>Support HR and administration with documentation and attendance records</li><li>Coordinate with project teams, site staff, and vendors when required</li><li>Prepare basic reports, letters, and official documents</li><li>Monitor office supplies and place orders as needed</li></ul>Requirements<ul><li>Minimum 2 years of experience as a Receptionist or Front Desk Officer in a Dubai-based construction company.</li><li>Strong communication skills in English</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Professional appearance and customer service skills</li><li>Ability to multitask and work under pressure</li><li>Knowledge of construction office operations and documentation is preferred</li><li>Immediate joiners preferred</li></ul>How to ApplyPlease send your updated CV with recent photograph.NOTE: (strictly No filter NO selfies)Pay: AED2,500.00 - AED3,000.00 per monthWork Location: In person

Receptionist

redeck pools

Transport Coordinator &ndash; Dubai, UAEWe are currently hiring a Transport Coordinator for our operations in Dubai.Requirements:<ul><li>Minimum 2&ndash;5 years of experience as a Transport Coordinator, preferably in the construction industry.</li><li>Strong knowledge of vehicle scheduling, route planning, and manpower transportation.</li><li>Experience coordinating drivers, vehicles, and site transportation requirements.</li><li>Good communication and organizational skills.</li><li>Proficiency in MS Office and reporting.</li><li>Ability to work in a fast-paced environment and manage multiple site requirements.</li></ul>Preferred Qualifications:<ul><li>Construction industry experience is highly preferred.</li><li>Immediate joiners will be given preference.</li><li>UAE experience is an advantage.</li></ul>Location: Dubai, UAE Employment Type: Full-TimeInterested candidates may apply with their updated CV.Work Location: In person

Transport Coordinator – Dubai, UAE

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