receptionist

office administrator

front desk receptionist

office assistant

admin assistant

front office coordinator

Positive Zero

<div>
 
 
 About Positive Zero
 
 
 
 Positive Zero is powering the region&rsquo;s energy transition by helping businesses, communities, and cities take control of their energy future&mdash;without the upfront cost or complexity.
 
 
 With over 200 MW of decentralised power in operation and $31M in client savings to date, we&rsquo;re a leading energy transition partner across the GCC for the commercial, industrial, and public sectors.
 
 
 Our decarbonisation-as-a-service model integrates solar, on-site utilities, energy efficiency, fleet electrification, and clean energy on demand&mdash;reducing costs, consumption, and carbon footprint.
 
 
 We manage everything end-to-end, with a 200-strong team across Saudi Arabia, United Arab Emirates, Oman, and Bahrain delivering scalable, long-term solutions.
 
 
 
 
 
 
 Job Title: Receptionist / Front Office Coordinator (Immediate Hire)
 
 
 
 
 
 
 
 Position Summary
 
 
 
 We are urgently seeking a professional, warm, and highly organized Receptionist / Front Office Coordinator to be the face of our office. This role is essential in ensuring a welcoming, polished, and well-managed environment for visitors and colleagues alike.
 
 
 
 
 
 The ideal candidate is personable, composed, and proactive, with a strong sense of ownership and a natural ability to represent the company with professionalism and poise.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Welcome and assist visitors, clients, and colleagues with a warm and professional demeanor
 </li>
 <li>
 Manage the reception area and ensure it is always presentable and well-organized
 </li>
 <li>
 Coordinate meeting room bookings and ensure all rooms are clean, tidy, and fully prepared
 </li>
 <li>
 Handle incoming and outgoing deliveries, courier services, and mail distribution
 </li>
 <li>
 Work closely with Facilities Management to maintain office standards and resolve issues promptly
 </li>
 <li>
 Support the setup and coordination of internal meetings and company events
 </li>
 <li>
 Monitor and maintain common areas to ensure cleanliness and organization at all times
 </li>
 <li>
 Provide general administrative and office support as needed
 </li>
 <li>
 Act as the main point of contact at reception and manage front desk operations efficiently
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 Proven experience in a receptionist or front office role within a corporate environment
 </li>
 <li>
 Experience handling VIP and high-profile clients with professionalism and discretion
 </li>
 <li>
 Strong interpersonal and communication skills
 </li>
 <li>
 Excellent presentation, with a poised and composed demeanor to represent the company front-of-house
 </li>
 <li>
 Good working knowledge of MS Office (Word, Excel, Outlook)
 </li>
 <li>
 Highly organized with strong multitasking and time management skills
 </li>
 <li>
 Ability to remain calm and professional in a fast-paced environment
 </li>
 </ul>
 
 
 
 
 
 Why Join Positive Zero?
 
 
 
 By joining Positive Zero, you will benefit from:
 
 <ul>
 <li>
 A purpose-driven company supporting the UAE&rsquo;s sustainability goals
 </li>
 <li>
 A collaborative and high-growth environment
 </li>
 <li>
 Learning and development opportunities
 </li>
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 Competitive compensation and benefits
 </li>
 </ul>
 
 
 
 
 *Only relevant candidates will be contacted at this time.
 
 
 
</div>

Receptionist and Office Administration

Ingram Micro

<div><div><div><div><div><div><div><div><div><div><div><div><div><div><div>It's fun to work in a company where people truly BELIEVE in what they're doing!
</div></div></div></div></div></div></div></div></div></div></div></div></div></div><div><div><div><div><div><div><div>Job Description:
</div></div></div></div></div></div></div>Be part of our tomorrow.
We are the business behind the world&rsquo;s brands.
We&rsquo;re Ingram Micro&mdash;a people-first technology partner, reaching nearly 90% of the world's population. With operations in 57 countries and approximately 24,000 associates.
We&rsquo;re redefining distribution.
Ingram Micro helps businesses run better, grow faster and achieve their sustainability goals.
At Ingram Micro, we are shaping the future with cutting-edge technology!
Join us and thrive in a diverse, values-driven environment that celebrates growth, learning, and inclusivity. We inspire our associates and foster a workplace where integrity, imagination, courage, responsibility, and talent flourish.
Thanks to our passionate team, we have a culture where everyone collaborates with purpose to achieve our goals!
The Administrator plays a key role in supporting daily office operations and creating a positive first impression for the organization. This position serves as a central point of contact for visitors, callers, and internal teams while ensuring smooth front office coordination, effective communication, and compliance with security procedures.
Make a difference in the Administration team.
<div><ul><li>Front Office &amp; Administrative Operations: Oversee reception, visitor management, call handling, meeting rooms, records, and coordination with internal and external stakeholders while ensuring service quality and policy compliance.
</li><li>Business Travel Management: Manage end-to-end domestic and international travel arrangements, vendor relationships, policy compliance, cost control, and real-time support for travel issues.
</li><li>Physical Security &amp; Safety: Oversee office security, access control, CCTV, visitor management, emergency procedures, audits, and incident reporting to ensure a safe workplace.
</li><li>Employee Engagement &amp; Wellbeing: Drive engagement initiatives, wellbeing programs, events, recognition, and act as the main contact for facilities-related employee support.
</li><li>Office Expansion &amp; Space Management: Lead office expansions, relocations, space planning, vendor coordination, budgeting, and ensure smooth operational transitions.
</li><li>SAP Non‑Trade Procurement: Create and manage non-trade PRs in SAP, ensure accurate coding, policy compliance, coordination with Finance and Procurement, and audit readiness.
</li></ul></div>What would make a great fit
<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field.
</li><li>Previous experience in an administrative, front office, or customer-facing role is preferred.
</li><li>Strong communication and interpersonal skills with a service-oriented mindset.
</li><li>Ability to manage multiple tasks while maintaining accuracy and attention to detail.
</li><li>Proficiency in office technology, telephone systems, and standard computer applications, with professionalism and discretion in handling confidential information.
</li></ul>Committed to your success
At Ingram Micro, we invest in your future. Through continuous learning, leadership opportunities, and a commitment to fostering innovation, we ensure every team member thrives in their career journey. Let&rsquo;s shape tomorrow.
#LI-SMR1</div>

Office Administrator

Design Mode Interiors Design LLC

We are looking for a dynamic and organized Receptionist Cum Secretary who can manage front office operations and support administrative tasks, along with handling the company&rsquo;s social media platforms.Preferred: Female (Own or Sponsor Visa)Key Responsibilities:<ul><li>Manage reception area and handle incoming calls/emails</li><li>Schedule appointments and support daily administrative tasks</li><li>Prepare basic documents and maintain records</li><li>Coordinate with suppliers, clients, and staff / Assist management with daily administrative tasks</li><li>Manage and post content on company social media accounts (Instagram, Facebook, LinkedIn, etc.)</li><li>Create and post regular content (photos, reels, updates) / Assist in basic content creation and promotions</li><li>Respond to social media inquiries professionally and Monitor engagement and support marketing activities</li></ul>Requirements:<ul><li>Proven experience as a receptionist or secretary</li><li>Knowledge of social media platforms and basic content posting</li><li>Good communication skills (English required; Arabic is an advantage)</li><li>Basic knowledge of MS Office (Word, Excel, Outlook)</li><li>Presentable, organized, and multitasking ability</li></ul>Job Types: Full-time, ContractWork Location: In person

Receptionist Cum Secretary (With Social Media Handling Experience) - Spouse or Own Visa only

New East General Trading

The Role
 We’re Hiring: Receptionist (Emirati) • We are excited to announce a new opportunity with New East Group for the role of Receptionist (Emirati with Family Book). • Location: JAFZA, Jebel Ali – Dubai • Working Hours: Monday to Friday | 8:00 AM – 5:00 PM (Office-based) • Department: HR & Admin Key Responsibilities: • Greet and welcome visitors, ensuring a professional front-desk experience • Handle incoming calls, emails, and documents efficiently • Manage visitor access and maintain security awareness • Support administrative tasks such as scanning, photocopying, and documentation • Maintain stationery stock and coordinate non-trading purchases • Assist with admin budget updates and monthly expense reports • Prepare gate passes through the JAFZA portal • Support overall office operations and workflows
 
Requirements
 Requirements: • Emirati national with Family Book • Strong communication skills in English & Arabic • Proficiency in Microsoft Word, Excel & Outlook • Basic understanding of customer service and office administration • High school diploma or equivalent
 
About the company
 New East has been serving automotive businesses since 1992. We are the largest importer & distributors of aftermarket automotive parts in United Arab Emirates. We are a proud member of Auto Parts Member Group (APMG) an industry-recognized organization that certifies and aims to create a support community for all Auto Parts Merchants in Dubai. People are at the heart of everything we do at New East. We continually invest in our highly skilled team,to ensure we progressively advance our organization and meet the future needs of the automotive aftermarket. Being the best in our field is the trademark of our company. We consistently strive to achieve zero lost sales and zero late deliveries for each and every customer.

Receptionist

Al Huda CIBE Finance Consultants LLC

Job: Front desk Executive/Receptionist. Al Huda Financials is seeking a professional, well-presented, and customer-focused Front Desk Executive - Receptionist to join our team. This role is ideal for individuals who enjoy interacting with clients and have an interest in both financial services and digital communication.Key RequirementsBachelor&rsquo;s Degree<ul><li>Up to 2 years of experience in customer service or a similar role in Dubai, UAE</li><li>Must have own visa</li><li>Excellent communication skills in English (spoken and written)</li><li>Proficiency in reading and writing Arabic is mandatory</li><li>Strong interpersonal and customer service skills</li><li>Basic knowledge of Islamic and conventional financial products is preferred</li><li>Good understanding of digital communication and online engagement</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Strong organizational and multitasking abilities</li><li>Professional appearance and a positive attitude</li></ul>Key ResponsibilitiesWelcome and assist all guests and visitors warmly<ul><li>Maintain a professional and organized front desk area</li><li>Handle incoming calls, emails, and client inquiries efficiently</li><li>Schedule appointments and manage meeting room bookings</li><li>Maintain visitor records and ensure proper documentation</li><li>Support Sales teams in ongoing activities and campaigns.</li><li>Create and post basic content on social media platforms (LinkedIn, Google, Facebook, Instagram)</li><li>Assist with the digital marketing of company products</li></ul>What we OfferFull-time employment opportunityCompetitive salary of up to AED 3,500Friendly and professional work environmentOpportunity to gain in-depth knowledge of banking and financial productsCareer growth and development opportunities within the organizationHow to ApplyIf you meet the above criteria and are ready to grow your career in a dynamic financial consultancy environment, we encourage you to apply.Please email your resume to Email- info@alhudafinancial.comJob Type: Full-timePay: AED3,000.00 - AED3,500.00 per monthWork Location: In person

Front Desk Executive/Receptionist

IdeaCrate Edutainment

Job Purpose:Create a welcoming environment, explain pricing packages, and address customer concerns. Also play a vital role in streamlining administrative tasks, building positive customer interactions, and embodying the organization's values for a smooth and enjoyable experience.Key Responsibilities:1. Customer Engagement and Communication<ul><li>Clarify and articulate pricing packages to customers, ensuring a clear understanding of services and associated costs.</li><li>Efficiently manage incoming calls, ensuring prompt and accurate transfer to the appropriate personnel within the organization.</li><li>Address and resolve customer complaints related to pricing discrepancies, ensuring satisfaction, and maintaining a positive customer experience.</li><li>Create a welcoming atmosphere by greeting and engaging with parents, fostering a positive and friendly environment.</li><li>Utilize theplatform for advertising and promotion, offering special incentives for customers who choose to book through this channel.</li></ul>2. Administrative and Organizational Responsibilities<ul><li>Develop and maintain a comprehensive daily checklist covering various tasks, including inventory checks, system updates, and cleanliness of the front desk area.</li><li>Conduct daily inventory checks on retail items, with a specific focus on arts and crafts supplies. Address challenges associated with counting on weekends.</li><li>Manage updates on the ODOO system, overcoming challenges associated with OTP delays and ensure the system is functioning optimally.</li><li>Act as the party coordinator in the absence of the designated personnel, ensuring smooth execution of events.</li></ul>3. Team Collaboration and Support<ul><li>Promote teamwork and positive interactions among team members.</li><li>Enhance customer satisfaction by addressing challenges such as discrepancies in packages and complementariness.</li><li>Be ready to lend a hand with additional tasks when colleagues are unavailable, ensuring a seamless workflow and strong team support.</li></ul>Skills:<ul><li>POS</li><li>Customer interaction</li><li>Multitasking</li><li>Upselling</li><li>Time management</li><li>Problem solving</li><li>Team collaboration</li></ul>Job Type: Full-timePay: AED3,000.00 - AED3,200.00 per monthExperience:<ul><li>Reception: 2 years (Preferred)</li><li>Front Desk: 2 years (Preferred)</li><li>Upselling: 2 years (Preferred)</li><li>POS: 2 years (Preferred)</li></ul>Work Location: In person

Solanki Real Estate Development LLC

Operations &amp; Admin Coordinator &ndash; Property ManagementWe are looking for a disciplined and detail-oriented professional to join our Property Management and Real Estate Development teams in a full-time, office-based coordination role. This is a structured execution role. You will not be making decisions. You will be ensuring that communications, documents, invoices, quotations, and action items are organised, tracked, and followed up without gaps. If you thrive on structure, take pride in clean records, and follow through consistently, this role is for you.You will sit at the front desk and serve as the first point of contact for the office, greeting visitors, handling walk-in tenants professionally, and answering and directing incoming calls to the right team member.You will manage the central inbox for the property management and development teams, categorise and forward emails to the relevant department, and maintain a live follow-up tracker to ensure no request goes unanswered. You will attend internal, consultant, and contractor meetings in person, prepare and circulate clear meeting minutes capturing decisions, responsibilities and deadlines, and follow up with responsible parties until every action item is closed.On the accounts side, you will raise rent and service charge invoices as instructed, send them to tenants, follow up on outstanding payments, maintain an arrears tracker, and upload payment slips and supporting documents into the system. When vendors are needed, you will collect a minimum of three quotations, prepare a comparison sheet in Excel, and follow up with vendors on anything missing or pending.You will also be responsible for document control across both teams, maintaining organised records for leases, contracts, consultant agreements, and drawing revisions, with everything properly named, dated, and filed. For development projects, you will maintain a submission log, track authority approval statuses, and follow up with consultants on delays.We are looking for someone with strong written and spoken English, solid Excel skills, a professional phone manner, and the kind of disciplined follow-through that means nothing falls through the cracks. Prior experience is not mandatory, but your CV and communication must reflect structure and attention to detail. This role reports directly to the Director and works closely with the Leasing Manager, Operations Controller, and Accounts team.Job Types: Full-time, PermanentPay: AED3,000.00 - AED5,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>This role requires daily use of Microsoft Excel for trackers and comparison sheets. How would you describe your Excel skill level, and what types of spreadsheets have you worked with?</li><li>Without using AI tools, write a short email (maximum 8 sentences) from yourself to a tenant named Mr. Ahmed. Inform him that his rent invoice for the amount of AED 15,000 has been attached, that payment is due within 7 days, and that he should contact the accounts team at accounts@company.com if he has any questions. Do not use bullet points. Write it as a natural, professional email.</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>administrative or coordination: 1 year (Preferred)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>Work Location: In person

Operations & Admin Coordinator

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662 front office coordinator jobs In Dubai

Receptionist and Office Administration

Office Administrator

Receptionist Cum Secretary (With Social Media Handling Experience) - Spouse or Own Visa only

Receptionist

Front Desk Executive/Receptionist

Receptionist

Operations & Admin Coordinator