front desk receptionist

admin assistant

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female receptionist & office coordinator Jobs in Sharjah

female receptionist & office coordinator

front office and admissions executive Jobs in Sharjah

front office and admissions executive

front office manager

NMC Health plc

<div>To manage and lead the effective and efficient operational running of the front office department to ensure client
centric services are provided to patients.</div>
 <div><ul><li>To provide strong leadership and management guidance to the Front Office team.
</li></ul><ul><li>To ensure effective operational alignment of Physician appointment scheduling with the needs of the business
</li></ul>unit/facilities.
<ul><li>To monitor and manage client expectations and satisfaction through Patient Experience feedback.
</li></ul><ul><li>To manage and optimise outpatient collections for the company.
</li></ul><ul><li>To monitor and manage the accurate recording/processing of patient data to prevent financial risk for the
</li></ul>company.
<ul><li>To create and continuously maintain an enabling environment where people can develop and grow.
</li></ul><ul><li>To ensure that performance management contracts are in place for the team.
</li></ul><ul><li>Conduct and document bi-annual performance conversations .
</li></ul><ul><li>Identify high potential talent and ensure that development plans are facilitated in cooperation with Human
</li></ul>Resources.
<ul><li>Ensure that a training plan is developed and monitored to ensure continuous sharing of knowledge and skill.
</li></ul><ul><li>Monitor the quality of onboarding for new employees; new employees are orientated and probation periods are
</li></ul>signed off .
<ul><li>Maintain professional conduct and discipline within the team.
</li></ul><ul><li>Work closely with the recruitment team to recruit and select competent employees .
</li></ul>&middot; Monitor employee scheduling of the department to ensure sufficient operational coverage.
 &middot; Ensure accurate updates on uploaded Physician schedules.
&middot; Monitor scheduling to ensure best, effective use of Physician time.
 &middot; Ensure follow up appointments are booked and patients informed accordingly.
 &middot; Ensure optimal scheduling of appointments.
&middot; Monitor patient feedback (Press Ganey) reports for trends in Front Office service delivery.
&middot; Implement and support measures to increase participation rates of patients in Press Ganey surveys
. &middot; Ensure the overall appearance of the Front Office area is in line with NMC quality and safety standards.
&middot; Efficient accompaniment of patients to units in the absence of supporting employees.
&middot; Outstanding and revenue reports are prepared and analysed.
&middot; The system is updated accurately with payments received.
 &middot; Age analysis report is generated and daily follow up on outstanding amounts completed.
&middot; Coordinate the requests and approval of payment arrangements and document accordingly.
&middot; Ensure that challenging clients are dealt with in a professional and respectful manner.
- Effective implementation of policies and procedures.
 &middot; Monitor and manage accuracy of patient admission date.
 &middot; Clearly communicate expectations and ensure that roles and responsibilities are clear.
 &middot; Provides direction to direct reports by ensuring that everyone understands the strategy of the company and the supporting operational and clinical goals that needs to be met.
 &middot; Drives the motivation and engagement of people through creating a trusting environment where people are provided with the opportunities to try out new initiatives without feeling fearful.
&middot; Treating people fairly consistently.
&middot; Instils and drives desired NMC culture by living the values and the associated behaviours organisational values &ndash; setting the appropriate standards for behaviour.
 &middot; Consistently recognises the contribution and achievement of the team &ndash; being an advocate for the team
 &middot; Embraces diversity, listening without judgement to diverse and opposing points of view .
&middot; Provide staff with the opportunities to grow and develop by encouraging self-learning, initiating training and development initiatives, coaching and on-the-job training.
&middot; Adapt leadership style according to the specific situation.
&middot; Produces a number of workable solutions that are effective when judged over time; considers the practical issues relating to implementing the preferred solution.
&middot; Demonstrates an understanding of the interactions, interrelatedness and interdependence of information, patterns and events within the function/business unit and how it plays a part in the bigger system.
&middot; Sets and continuously revises quality standards within and across departments/business unit in line with quality management principles.
&middot; Monitors and maintains quality of functional/business unit systems, processes, resources, and outputs according to set internal and external quality standards and processes.
 &middot; Creates processes to ensure work is completed in a systematic and methodical way; proactively identifies and removes obstacles.
&middot; Maintains consistent high levels of productivity within functional/business unit by ensuring appropriate resources, systems and processes are in place.
 &middot; Proactively drives results within own function/business unit.
 &middot; Displays high levels of self-discipline and reliability to achieve work outcomes.
 &middot; Remains aware of own behaviour and how it effects job performance and working relationships with others.
&middot; Demonstrates an accurate awareness of own strengths and weaknesses and proactively works on self development.
 &middot; Displays high levels of self-discipline and reliability to achieve work outcomes
 &middot; Demonstrates an ability to share and understand the feelings, needs, concerns, and/or emotional state of others (professional empathy).
&middot; Establishes, builds, and sustain effective and trusting work relationships.
&middot; Maintains appropriate levels of focus, professionalism, performance, and objectivity under considerable pressure or demanding situations.
&middot; Demonstrates emotional stability and mature behaviour appropriate to the workplace even in circumstances of discord or duress
 &middot; Effectively manages current and potential conflicts between personal life and work demands.
 &middot; Remains positive in the face of adversity and assists others to recognise the positive aspects of difficult situations/obstacles, pressures and setbacks.
 &middot; Models a willingness to accept constructive feedback and makes changes where appropriate.
&middot; Ensures that relevant resources and support systems to manage stress and setbacks are available and utilised.
&middot; Sets clear, measurable objectives and action plans for function/business unit, in line with operational/organisational goals
&middot; Develop and prioritises medium to long term plans for functional area / business units and anticipates potential difficulties
&middot; Coordinates timelines and priorities within function / business unit to ensure that deadlines are met
&middot; Identifies, assigns and manages resources to achieve functional / business unit objectives
 &middot; Uses existing timelines to monitor own and others&rsquo; progress against deadlines; maintaining an on-going awareness of obstacles that may hinder progress.
&middot; Follows the duty schedule as assigned by the supervisor which includes different shift timings as per the need of the department
&middot; Strictly adheres to NMC&rsquo;s regulations and policies especially those related to infection control, patient safety &amp; JCI.
&middot; Supports Continuous Quality Improvement and participates and contributes to all the quality assurance activities of the service.
 &middot; Maintains patient &amp; staff confidentiality.
 &middot; To drive patient experience initiatives, monitoring patient feedback, addressing concerns promptly, and ensuring continuous improvement in service quality.</div>
 <div><ul><li>Bachelor&rsquo;s Degree - Any discipline or related fields. Master&rsquo;s degree will be an advantage.
</li></ul><ul><li>At least 5 years&rsquo; experience in a healthcare environment
</li></ul><ul><li>At least 3 years&rsquo; experience in a management or supervisory position</li></ul></div>

Front Office Manager

Innoventures Education

Innoventures EducationInnoventures Education is expanding, and we are seeking passionate, dedicated Admissions staff for our brand-new IB continuum school, Raffles World Academy, Aljada, Sharjah opening in September 2026.This is a unique opportunity to help establish a new Innoventures Education school. The new campus, located in an enviable area of Sharjah, features state-of-the-art facilities. Your proven skills and experience in school admissions and administration will play a pivotal role in building a legacy of success for this new school.As a group, Innoventures Education is known for its innovative approach to learning. We value visionary leaders who can embrace this philosophy and empower students to succeed and thrive as lifelong learners in an ever-changing world.We are committed to delivering world-class education across Dubai and Sharjah. Alongside our founding school, Dubai International Academy, Emirates Hills, we also manage:<ul><li>Dubai International Academy, Al Barsha</li><li>Raffles World Academy</li><li>Raffles International School</li><li>Collegiate International School</li><li>Raffles Early Childhood Centres</li></ul>All our schools and Early Childhood Centres are recognised for:<ul><li>High-quality curricula</li><li>Inspiring learning environments</li><li>Commitment to academic excellence</li></ul>Together, we serve over 9,500 students from more than 100 nationalities, supported by a diverse team of educators and administrators from around the globe.For more information, please visit our website: www.innoventureseducation.comThe Role:Front Office and Admissions Executive We are looking for a vibrant professional to join our front office and admissions administration team.Skill Set:<ul><li>Experience in school admissions and digital marketing, including social media and promotional initiatives</li><li>Pleasing, friendly, and energetic personality with excellent communication skills</li><li>Fluency in verbal and written English</li><li>Excellent customer service skills, with the ability to work effectively as part of a team</li><li>Strong computer skills (MS Office) and confidence with statistics</li><li>Experience in a similar role or in the customer service industry is an added advantage</li></ul>The Person:<ul><li>Minimum Bachelor&rsquo;s degree</li><li>Strong verbal and written communication skills</li><li>Excellent interpersonal skills with the ability to collaborate effectively</li><li>Strong communication and technology skills are essential</li></ul>Application Process: Interested applicants should forward a full CV via indeed. Please mention in the subject line the role you are applying for: Front Office and Admissions ExecutiveWe thank all applicants for their interest. Please note that only shortlisted candidates will be contacted via email.Job Type: Full-timeLanguage:<ul><li>English (Required)</li></ul>

Front Office and Admissions Executive

RUKN AL MADAR AUTO MAINT. W.HOP

We are seeking a detail-oriented and customer-focused Office Assistant with experience in automotive estimates, insurance coordination, and customer service. The ideal candidate will support daily office operations while ensuring smooth communication between customers, insurance companies, and the workshop team.Key ResponsibilitiesEstimates &amp; Documentation<ul><li>Prepare and explain repair estimates to customers</li><li>Use estimating software (e.g., CCC, Mitchell, Audatex)</li><li>Coordinate approvals and supplements with insurance companies</li><li>Maintain accurate repair and billing records</li></ul>Insurance Coordination<ul><li>Communicate with insurance adjusters</li><li>Submit required documents, photos, and repair details</li><li>Follow up on claim approvals and payments</li><li>Handle warranty claims if applicable</li></ul>Customer Service<ul><li>Greet customers and answer phone inquiries professionally</li><li>Schedule appointments and manage workflow calendar</li><li>Provide updates on repair status</li><li>Handle customer concerns and ensure satisfaction</li></ul>Administrative Support<ul><li>Invoice processing and payment collection</li><li>Filing and record management</li><li>Inventory coordination (if required)</li><li>Support workshop manager with daily reporting</li></ul>Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per month

Front Office Assistant

Fotoart

We are looking for a Female Front Desk Representative to undertake all receptionist and clerical duties at the desk of our main entranceResponsibilities:<ul><li>Keeping front desk tidy and presentable with all necessary material</li><li>Greeting and welcoming guests as they approach the front desk</li><li>Answering questions, checking, sorting, and forward emails</li><li>Monitor customer and track jobs and delivery.</li><li>Keep updated records and files</li></ul>Requirements to apply<ul><li>Proficient in English (oral and written)</li><li>Excellent knowledge of MS Office (especially Excel and Word)</li><li>Strong communication and people skills</li><li>Good organizational and multi-tasking abilities</li><li>Problem-solving skills</li><li>Customer service orientation</li></ul>Preferred to be own visa holderCompany will provide accommodation. Job Type: Full-timePay: AED1,500.00 - AED2,000.00 per monthAbility to commute/relocate:<ul><li>Sharjah: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>What is your visa status?</li></ul>Experience:<ul><li>receptionist: 2 years (Required)</li><li>Adobe Photoshop: 1 year (Preferred)</li></ul>

Front Desk Receptionist

Aoudi Real Estate Holding

Job SummaryA Hotel Junior Accountant assists the senior accountant or finance manager in managing the hotel&rsquo;s daily financial activities. The role focuses on recording transactions, preparing basic financial reports, handling invoices, and ensuring that all accounting records are accurate and up to date.Key Responsibilities1. Daily Accounting Tasks<ul><li>Record daily financial transactions in the hotel accounting system.</li><li>Maintain accurate bookkeeping for hotel operations.</li><li>Assist in preparing financial statements.</li><li>Monitor hotel revenues, including rooms, food &amp; beverage, and other services.</li></ul>2. Revenue Checking<ul><li>Verify and reconcile daily revenue reports from the front office, restaurant, and other departments.</li><li>Check payments received through cash, credit cards, and online bookings.</li></ul>3. Accounts Payable and Receivable<ul><li>Process supplier invoices and payment requests.</li><li>Maintain records of vendor payments.</li><li>Manage guest and corporate billing.</li><li>Follow up on outstanding payments.</li></ul>4. Data Entry &amp; Documentation<ul><li>Enter financial data into Hotel&rsquo;s accounting software</li><li>Maintain organized financial records and files.</li></ul>5. Payroll Processing<ul><li>Prepare and process employee payroll.</li><li>Ensure accurate calculation of salaries, overtime, and deductions.</li></ul>6. Bank Reconciliation<ul><li>Assist in reconciling bank statements with accounting records.</li><li>Identify and report discrepancies.</li></ul>7. Support in Audits<ul><li>Provide documents and financial data during internal or external audits.</li></ul>Required Skills &amp; Qualifications<ul><li>Bachelor&rsquo;s degree or Diploma in Accounting, Finance, or Commerce.</li><li>Excellent knowledge of accounting principles.</li><li>Proficiency in Microsoft Excel and accounting software.</li><li>Attention to detail and strong organizational skills.</li><li>Good communication skills.</li></ul>Preferred Experience<ul><li>3-5 years of accounting experience.</li><li>Experience in hospitality accounting or familiarity with hotel systems like Opera PMS</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per monthApplication Question(s):<ul><li>What is your expected Salary for this job?</li><li>What is your UAE visa status?</li><li>Can you join immediately? if not, what is your notice period?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Hotel Accountant in UAE: 4 years (Required)</li></ul>Work Location: In person

Hotel Junior Accountant

Rolla Institutes

Job Type: Full-time / Part-timeAbout UsRolla Academy is a SPEA-approved educational institution in Sharjah, serving the UAE and GCC for over three decades. We provide comprehensive educational solutions, from school tuition (Grades 7&ndash;12, CBSE/ICSE/IGCSE/IB) to professional certifications in IT, Accounting, and Languages.As we continue to grow, we are looking for a versatile Assistant Admin cum Marketing Executive. This role is the perfect blend of front-office excellence and creative outreach, designed for someone who is organized, tech-savvy, and has a knack for engaging an audience.Key Responsibilities1. Administration &amp; Front Office<ul><li>Manage front-desk operations: handle calls, WhatsApp inquiries, and walk-ins with a professional demeanor.</li><li>Lead Conversion: Actively follow up with leads to convert inquiries into enrollments by explaining our course value propositions.</li><li>Maintain accurate student records, manage onboarding, and coordinate trial sessions.</li><li>Prepare weekly reports on inquiry status and enrollment trends.</li></ul>2. Marketing &amp; Digital Growth<ul><li>Content Creation: Assist in creating engaging posts, stories, and updates for our social media channels (Instagram, Facebook, LinkedIn).</li><li>Campaign Support: Help execute local marketing initiatives and email/WhatsApp newsletters to our student database.</li><li>Market Research: Keep an eye on local educational trends to suggest new course ideas or promotional offers.</li><li>Event Coordination: Assist in organizing free workshops, webinars, and open-day events to drive brand awareness.</li></ul>Requirements<ul><li>Education: Bachelor&rsquo;s degree in Business Administration, Marketing, or a related field.</li><li>Experience: Minimum 2 years in an administrative or customer-facing role. Experience in digital marketing or social media management is a significant plus.</li><li>Communication: Fluent in English. Ability to speak Hindi or Arabic is highly preferred.</li><li>Tech Skills: Proficiency in MS Office/Google Workspace. Familiarity with basic design tools (like Canva) or social media scheduling is a major advantage.</li><li>Traits: A &quot;people person&quot; who is persuasive, detail-oriented, and able to multitask in a fast-paced environment.</li></ul>Language:<ul><li>English (Required)</li><li>Hindi (Preferred)</li><li>Arabic (Plus)</li></ul>Job Types: Full-time, Part-timeApplication Question(s):<ul><li>Please mention your current area of residence in Sharjah/UAE.</li><li>How many year experience do you have managing social media accounts for a business?</li></ul>

Assistant Admin cum Marketing Executive

viola hotel apt

<ul><li>Greeting and Welcoming Guests: Act as the first point of contact, providing a friendly and professional welcome.</li><li>Answering Inquiries: Provide information about hotel services, amenities, local attractions, and directions.</li><li>Handling Complaints: Address guest issues and concerns in a timely and professional manner, escalating to supervisors when necessary.</li><li>Providing Local Information: Offer recommendations for restaurants, transport, and other local services to enhance guest experiences.</li></ul>Front Desk Operations &amp; Administration<ul><li>Check-in/Check-out: Process guest check-ins, assign rooms, issue keys, and manage the check-out process.</li><li>Reservation Management: Handle room reservations made via phone, email, or online systems and make necessary changes.</li><li>Payment Processing: Take payments for bills, process credit card information, and maintain accurate financial records.</li><li>Record Keeping: Maintain accurate guest records, booking details, and other administrative documentation.</li><li>Using Systems: Operate hotel management software, multi-line phone systems, and other office equipment.</li></ul>Collaboration &amp; Problem-Solving<ul><li>Liaising with Other Departments: Work with housekeeping, room service, and other teams to ensure guest requests are met and issues are resolved.</li><li>Escalating Issues: Refer complex or critical guest concerns to supervisors or appropriate departments for resolution.</li><li>Maintaining the Front Desk: Ensure the front desk area is clean, organized, and welcoming at all times.</li></ul>Job Type: Full-timePay: From AED2,500.00 per monthWork Location: In person

Hotel Receptionist

Explore 196+ Front office manager in Sharjah this March. Find roles across top companies and apply now to boost your career.