administrative assistant

executive assistant

front office supervisor

office administrator

office manager

general office assistant

The Logistics Company

NEED OFFICE ASSISTANT MALE FOR OFFICE WORK INSIDE AND OUTSIDE , HE MUST KNOW MS OFFICE, good in English, Driving License will grant priorityJob Type: Full-timePay: AED2,000.00 - AED2,500.00 per month

Office Assistant

Amicorp Group

<div>
 
 
 SUMMARY
 
 
 
 The Administrative Assistant provides comprehensive administrative and operational support to ensure the smooth day-to-day functioning of the office. The role has a strong finance and operations support component, including expense management, vendor coordination, and payroll administration, alongside standard office administration responsibilities. The position requires a highly organized, detail-oriented individual capable of handling confidential information, coordinating with internal teams and external vendors, and supporting finance processes accurately and on time. This role requires handling of phone calls, responding incoming and outgoing correspondences, organizing internal and external events, supporting with all administrative matters and keeping the office organized as well as support all efforts and process on Sales and Clients matters.
 
 
 
 
 
 
 PRIMARY DUTIES AND RESPONSIBILITIES
 
 
 
 - Expense Management &amp; Cost Administration.
 
 
 - Collect, review, and process employee expense claims in accordance with company policies.
 
 
 - Verify supporting documentation (receipts, approvals) and ensure accuracy and completeness.
 
 
 - Maintain expense records and assist with monthly expense reporting.
 
 
 - Coordinate with Finance for timely reimbursement and accounting entries.
 
 
 - Track invoice submissions, approvals, and payment status. Follow up with internal stakeholders and vendors on outstanding invoices.
 
 
 - Maintain accurate invoicing and payment records, and ensure all bank transactions are done on time
 
 
 - Manage the petty cash, capture expenditure data and send the excel file to the Internal Accounting Department.
 
 
 - Maintain quarterly overviews of petty cash expenditures. Vendor Management &amp; Office Procurement
 
 
 - Act as the primary point of contact for office vendors and service providers, including office supplies, IT and telecom providers, Facilities and maintenance, Cleaning, security, and pantry services
 
 
 - Obtain quotations, raise purchase requests, and track vendor contracts and renewals.
 
 
 - Ensure vendors are properly onboarded, including documentation and invoicing details.
 
 
 - Monitor service levels and escalate issues when required.
 
 
 - Ensure inventory maintenance. General Office Administration
 
 
 - Manage office supplies, stationery, and inventory. Maintain the directory of internal and cellular extensions updated.
 
 
 - Coordinate office logistics, access cards, seating arrangements, and basic facilities support.
 
 
 - Travel co-ordination, meetings, and visitor coordination, arrange visa applications (in-coming and out-going) and assist Travel Desk for business trips and in-coming visitors from other offices.
 
 
 - Co-ordinate in organizing external meetings and assist in the smooth operation of office meetings.
 
 
 - Receive and welcome clients, offers refreshments, and refer them to the appropriate parties
 
 
 - Monitor conference and meeting room usage, services those rooms
 
 
 - Plan, organize, and schedule meetings for the Management and staff with external prospects and clients. Prepare minutes if requested.
 
 
 - Ensure that the office is kept tidy and well organized at all times and health and safety standard are met.
 
 
 - Forward all incoming/outgoing mail; and prepare outgoing correspondence forms.
 
 
 - Handle incoming calls, emails, and correspondence professionally. Office Coordination &amp; Internal Support
 
 
 - Provide administrative support to management and teams as required.
 
 
 - Coordinate with Finance, HR, and Operations on administrative processes.
 
 
 - Support audits or internal reviews by providing documentation and records.
 
 
 - Assist with ad-hoc projects and operational tasks as assigned.
 
 
 - Organize, coordinate and assist in the smooth operation of seminars.
 
 
 - Ensure that there is administrative support available to all the employees at any point of time.
 
 
 - Help with special projects (e.g. data entry, mailings, decorating offices for holidays, etc.).
 
 
 - Prepare for events both inside the company and external events
 
 
 - Research relevant events and register participants, assist with researching prospects and create databases
 
 
 - Support in the general organization. Document Management &amp; Record Keeping
 
 
 - Maintain organized electronic and physical filing systems.
 
 
 - Support document preparation, scanning, and archiving.
 
 
 - Ensure compliance with internal policies for document retention and confidentiality.
 
 
 - Accept, identify, copy, date/label, file and distribute all incoming correspondence, including from couriers.
 
 
 - Management &amp; update of internal databases and provide administrative support
 
 
 - Send, copy, date and file faxes as requested by employees.
 
 
 - Ensure that files are maintained and readily accessible. Labels, scans and files all correspondences and documents up to date e.g. cards, bank statements, invoices, receipts, and other records of client companies that are not being handled by the Account Manager and/or other assistants. Confidential Payroll &amp; Administration Support
 
 
 - Prepare necessary data for monthly payroll processing, if instructed by Management
 
 
 - Monthly payroll processing by coordinating with HR and Finance. Collect and verify payroll inputs, including Attendance and leave data, Overtime and allowances, Salary changes and deductions
 
 
 - Coordinate for payroll and ensure timely salary payments, and applications for work and resident permit with the authorities.
 
 
 - Maintain accurate salary and benefits details in the HR system. Maintain employee payroll records and confidentiality,
 
 
 - Maintain the office calendar and registers all employee absence and escalate any violation in HR policies to Group Human Resources (GHR) where necessary
 
 
 - Assist Group Human Resources on any other local administrative matters related to hiring, absence, audit or exits.
 
 
 - Provide administrative assistance to the Group CEO under the supervision of Group Head - Human Resources; maintain strict confidentiality in all matters.
 
 
 
 
 
 
 TIME RECORDING AND DELIVERY
 
 
 
 - Accurately record time and value of service when working on projects and business line linked activities or required to do so.
 
 
 - Monitor own productivity and review productivity and performance against deliverables.
 
 
 - Follow a disciplined approach to submitting timesheets and tracking deliverables.
 
 
 - Ensure all daily and weekly deliverables are met, all deadlines are always adhered to and quality is ensured with no errors that impact the business and the Company
 
 
 
 
 
 
 OTHER DUTIES
 
 
 
 - Undertake the role of director, trustee, nominee, manager, partner, secretary, authorized signatory or any related position in internal entities or client entities of Amicorp Group, where necessary and required by the Management.
 
 
 - Undertake such other duties, as may from time to time, be required by the Management or/ and Group Human Resources.
 
 
 
 
 
 
 CANDIDATE PROFILE
 
 
 
 - Graduate or equivalent, relevant experience of at least 10 years, with prior Payroll and Accounting experience.
 
 
 - High energy, takes initiative, self-motivated with a high degree of accountability.
 
 
 - Strong commercial mindset, positive and proactive, dedicated, focused and result driven.
 
 
 - Thorough knowledge of the established filing system with strong organizational skills.
 
 
 - Excellent organizational, interpersonal and communication skills. Excellent client/ people facing skills.
 
 
 - Well-developed spoken and written communication skills and the ability to tailor style to relevant audiences and successfully liaise with people at different levels. Excellent English language fluency: additional languages preferred.
 
 
 - Strong analytical and problem-solving skills, solution driven, highly organized and detail-orientated with good decision making and time management skills. Independent, hands-on and takes accountability to deliver solutions and results.
 
 
 - Ability to adapt and work in a smaller, dynamic local team environment; along with being part of a bigger matrix organization. Proven team player skills, with ambition to excel in the role.
 
</div>

Office Administrative Assistant

Apt Resources Pvt.Ltd.

Apt Resources is seeking a skilled and innovative Administrator with proficiency in CRM systems, Canva, and artificial intelligence technologies to join our client's dynamic team in Dubai, UAE. In this role, you will be responsible for supporting the administrative functions of the organization while leveraging your technical skills to enhance operational efficiency and improve user experience.
 
Responsibilities:: 
<ul>
<li>Manage and maintain the CRM database, ensuring data accuracy and integrity.</li>
<li>Collaborate with teams to optimize CRM functionalities to improve workflows and user engagement.</li>
<li>Create visually appealing presentations, infographics, and marketing materials using Canva.</li>
<li>Assist in developing AI-driven solutions to support various administrative tasks and reporting functions.</li>
<li>Support the organization of events, meetings, and training sessions, including logistics coordination.</li>
<li>Handle general administrative tasks such as scheduling, correspondence, and filing.</li>
<li>Interact with clients and stakeholders to provide exceptional service and support.</li>
<li>Analyze administrative processes and suggest improvements for enhanced efficiency.</li>
<li>Provide support in project management and tracking progress using CRM tools.</li>
</ul>
Requirements: 
<ul>
<li>Proven experience in an administrative role, with background in CRM systems, and Canva Designs.</li>
<li>Familiarity with Canva for creating visual content and marketing materials.</li>
<li>Basic understanding of artificial intelligence applications in administrative tasks.</li>
<li>Bachelor’s degree in Business Administration or a related field is preferred.</li>
<li>Strong organizational skills with the ability to manage multiple tasks effectively.</li>
<li>Excellent verbal and written communication skills.</li>
<li>Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and other relevant tools.</li>
<li>A proactive approach to problem-solving and the ability to work independently.</li>
<li>Willingness to learn and adapt to new technologies and processes.</li>
<li>Must be currently residing in the UAE and able to join immediately.</li>
</ul>
Benefits: 
Salary is as per the market demand.

Tagalog speaking Office Administrator with CRM, Canva, and AI Knowledge

ASTAR MKTG GENERAL TRADING LLC

LOOKING TO HIRE OFFICE ASSIATANCE. MUST HAVE SOME OFFICE WORKING EXPERIENCE.EMAILS /WORD / EXCELL / POWER POINT PRESENTATION. MAINTAINING BASIC ACCOUNTS.COORDINATION ETC.Job Type: Full-timePay: AED1,000.00 - AED2,000.00 per monthExperience:<ul><li>OFFICE: 1 year (Required)</li></ul>Language:<ul><li>ENGLISH (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Willingness to travel:<ul><li>25% (Required)</li></ul>

NWM Consulting FMR LLC - Felix Rippl

<div>Du bist ein Organisationstalent mit einem Blick f&uuml;r Details und einer Leidenschaft f&uuml;r effiziente B&uuml;roabl&auml;ufe? 
In dieser Rolle sorgst du f&uuml;r einen reibungslosen Ablauf im B&uuml;ro, koordinierst administrative Aufgaben und bist die zentrale Anlaufstelle f&uuml;r das Team. &Uuml;bernimm Verantwortung, arbeite strukturiert und werde Teil eines Teams, das auf Verl&auml;sslichkeit, klare Strukturen und Teamgeist setzt.
Dein Aufgabenbereich<ul><li>
Organisation und Verwaltung des B&uuml;roalltags.</li><li>
Koordination von Terminen, Besprechungen und internen Abl&auml;ufen.</li><li>
Verwaltung von B&uuml;romaterialien und Ressourcen.</li><li>
Unterst&uuml;tzung bei administrativen Aufgaben und Projekten.</li><li>
Ansprechpartner f&uuml;r interne und externe Anfragen.</li></ul>
Was wir dir bieten<ul><li>
Ein starkes Team und klare Strukturen</li><li>
Moderne digitale Tools f&uuml;r effizienteres Arbeiten.</li><li>
Regelm&auml;&szlig;ige Weiterbildungen und Schulungen</li><li>
Ein strukturiertes Onboarding-Programm f&uuml;r einen erfolgreichen Start.</li><li>
Attraktive Verg&uuml;tung und Entwicklungsm&ouml;glichkeiten.</li></ul>
Unsere Werte<ul><li>
Verl&auml;sslichkeit: &bdquo;Wir halten, was wir versprechen &ndash; f&uuml;r Kunden und Team.&ldquo;</li><li>
Klare Strukturen: &bdquo;Definierte Prozesse und klare Zust&auml;ndigkeiten.&ldquo;</li><li>
Teamgeist: &bdquo;Gemeinsam erfolgreich durch Zusammenarbeit und Unterst&uuml;tzung.&ldquo;</li></ul><ul><li> 
Abgeschlossene kaufm&auml;nnische Ausbildung oder Studium.</li><li>
Erfahrung in der Assistenz oder im Office-Management.</li><li>
Kommunikationsst&auml;rke und Organisationstalent.</li><li>
Zielorientierte und strukturierte Arbeitsweise.</li></ul></div>

Office Manager-Assistenz - Vollzeit (German Speaking)

Zahr Freighters

<div>Zahr Freighters is looking for a reliable and organized Administrative Assistant to join our team in Dubai. This role is perfect for someone who enjoys supporting daily office operations, maintaining records, and ensuring smooth communication across departments.

Key Responsibilities:
<ul>
<li>Manage daily administrative tasks, including filing, documentation, and data entry.</li>
<li>Handle incoming calls, emails, and correspondence professionally.</li>
<li>Assist in preparing reports, schedules, and office records.</li>
<li>Coordinate meetings, appointments, and office calendars.</li>
<li>Maintain office supplies and ensure the workspace is well-organized.</li>
<li>Support HR and logistics teams with documentation and departmental tasks.</li>
<li>Process and distribute incoming and outgoing mail.</li>
<li>Assist with vendor coordination and basic procurement activities.</li>
<li>Keep confidential information secure and follow office protocols.</li>
<li>Provide general support to management and staff when required.</li>
</ul>
Qualifications:
<ul>
<li>Diploma or bachelor&rsquo;s degree in Business Administration or related field.</li>
<li>Proven experience as an Administrative Assistant or similar role.</li>
<li>Strong communication and organizational skills.</li>
<li>Proficient in MS Office (Word, Excel, PowerPoint).</li>
<li>Ability to multitask, prioritize, and work independently.</li>
<li>Attention to detail and a professional attitude.</li>
</ul>
Joining Zahr Freighters in Dubai as an Administrative Assistant offers a chance to grow within a supportive and dynamic environment. If you are dedicated, efficient, and motivated to contribute to smooth office operations, this role provides an excellent platform to advance your career.</div>

Administrative Assistant

Confidential Company

- Day-to-day management of office operations and supplies.- Personal assistance to management, including scheduling and travel bookings.- Maintaining employee attendance and leave records.- Assisting the PRO with visa renewals, Emirates IDs, passports, and other documentation.- Managing employee folders and HR-related operations.- Handling bills related to import/export, payables, and receivables.- Coordinating license renewals and other compliance requirements.- Preparing reports and assisting in documentation for management.- Supporting team members and contributing to smooth workflow across departments.

Office Admin Assistant / Personal Assistant

Explore 2697+ General office assistant in Dubai this December. Find roles across top companies and apply now to boost your career.

2697 general office assistant jobs IN Dubai

Office Assistant

Office Administrative Assistant

Tagalog speaking Office Administrator with CRM, Canva, and AI Knowledge

Office Assistant

Office Manager-Assistenz - Vollzeit (German Speaking)

Administrative Assistant

Office Admin Assistant / Personal Assistant