hr administrative assistant

New era supermarket

HR Assistant &ndash; Roles &amp; ResponsibilitiesPosition: HR Assistant Department: Human Resources Reports To: HR ManagerKey Roles &amp; Responsibilities<ul><li>Employee Documentation &amp; Records Management</li><li>Maintain and update employee personnel files and HR databases.</li><li>Ensure all employee records are accurate, complete, and confidential.</li><li>Process employee documentation, including contracts, letters, and forms.</li><li>Recruitment &amp; Onboarding Support</li><li>Assist in posting job vacancies and screening applications.</li><li>Coordinate interviews and communicate with candidates.</li><li>Prepare onboarding documents and facilitate new employee induction.</li><li>Visa, Labor &amp; Government Relations Support</li><li>Coordinate visa processing, Emirates ID applications, medical tests, and labor-related documentation.</li><li>Track visa renewals, labor card renewals, and employee document expiries.</li><li>Liaise with PROs and government authorities as required.</li><li>Attendance &amp; Leave Administration</li><li>Monitor employee attendance, timesheets, and leave records.</li><li>Process leave applications and maintain leave balances.</li><li>Generate attendance and leave reports for management review.</li><li>Payroll Support</li><li>Assist in preparing monthly payroll inputs, including attendance, overtime, deductions, and allowances.</li><li>Verify payroll-related records and employee data.</li><li>Coordinate with the finance department regarding salary processing.</li><li>Employee Relations</li><li>Respond to employee enquiries regarding HR policies and procedures.</li><li>Assist in resolving routine employee concerns and administrative matters.</li><li>Support employee engagement and welfare initiatives.</li><li>Training &amp; Development Coordination</li><li>Coordinate employee training schedules and maintain training records.</li><li>Monitor mandatory certifications and renewal requirements.</li><li>Assist in organising workshops, orientations, and development programmes.</li><li>HR Compliance</li><li>Ensure compliance with company policies, labour laws, and regulatory requirements.</li><li>Assist in preparing HR reports, audits, and compliance documentation.</li><li>Maintain confidentiality of employee and company information.</li><li>Administrative Support</li><li>Draft HR correspondence, letters, memos, and certificates.</li><li>Prepare reports, presentations, and HR-related documentation.</li><li>Support the HR department in day-to-day administrative activities.</li><li>Other Duties</li><li>Perform any additional HR and administrative tasks assigned by management.</li><li>Support departmental projects and continuous improvement initiatives.</li></ul>Key Skills &amp; Competencies<ul><li>Knowledge of UAE labour law and HR practices.</li><li>Strong organisational and record-keeping skills.</li><li>Proficiency in MS Office (Excel, Word, Outlook).</li><li>Effective communication and interpersonal skills.</li><li>Ability to maintain confidentiality and attention to detail.</li><li>Time management and multitasking abilities.</li></ul>Pay: From AED2,500.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>HR ASSISTANT : 1 year (Required)</li></ul>Language:<ul><li>HINDI (Required)</li></ul>Work Location: In person

HR Assistant

Al Maidoor Group

Key ResponsibilitiesPRO Responsibilities<ul><li>Process visa applications, renewals, cancellations, and status changes for employees.</li><li>Handle labour cards, Emirates ID, medical tests, MOL &amp; immigration approvals.</li><li>Coordinate with MOHRE, Immigration, GDRFA, Tasheel, Amer, and other government entities.</li><li>Manage trade license renewal, establishment cards, and company documentation.</li><li>Track visa expiry dates and maintain accurate employee records.</li></ul>Administrative Responsibilities<ul><li>Provide daily administrative support to management and departments.</li><li>Maintain employee files, HR records, and office documentation.</li><li>Prepare official letters, memos, and reports.</li><li>Coordinate with suppliers, service providers, and internal teams.</li><li>Manage office supplies, filing systems, and basic HR coordination.</li></ul>Requirements<ul><li>Minimum 2&ndash;5 years of experience as a PRO or Admin Assistant in the UAE.</li><li>Strong knowledge of UAE labour laws and government procedures.</li><li>Experience dealing with Immigration, MOHRE, Tasheel, Amer, and GDRFA.</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Good communication skills in English (Arabic is an advantage).</li><li>Well-organized, detail-oriented, and able to handle multiple tasks.</li></ul>Job Types: Full-time, PermanentPay: AED2,500.00 - AED3,000.00 per monthEducation:<ul><li>Master's (Preferred)</li></ul>Experience:<ul><li>HR Generalist: 2 years (Preferred)</li></ul>Language:<ul><li>English (Preferred)</li></ul>

PRO & Admin

Design Desk Interiors

Job Title: Receptionist cum Admin AssistantLocation: Dubai, UAEIndustry: Interior Fit-Out / JoineryJob Summary: We are seeking a professional and organized Receptionist cum Admin Assistant to join our team. The ideal candidate will be responsible for managing front desk operations, handling administrative tasks, and providing support to various departments to ensure smooth day-to-day office operations.Key Responsibilities:<ul><li>Greet and assist visitors, clients, and suppliers in a professional manner.</li><li>Answer, screen, and direct incoming phone calls.</li><li>Manage incoming and outgoing correspondence, emails, and courier services.</li><li>Maintain office filing systems and records.</li><li>Assist with document preparation, data entry, and report generation.</li><li>Coordinate meetings, appointments, and conference room bookings.</li><li>Monitor and maintain office supplies and stationery inventory.</li><li>Support HR and Administration departments with routine administrative tasks.</li><li>Maintain cleanliness and organization of the reception and office areas.</li><li>Perform other administrative duties assigned by management.</li></ul>Requirements:<ul><li>Bachelor's degree or equivalent qualification.</li><li>Minimum 1&ndash;2 years of experience in a similar role (UAE experience preferred).</li><li>Proficiency in Microsoft Office (Word, Excel).</li><li>Excellent communication and interpersonal skills.</li><li>Strong organizational and multitasking abilities.</li><li>Professional appearance and customer-service attitude.</li><li>Fluency in English; additional languages will be an advantage.</li></ul>Benefits:<ul><li>Competitive salary package.</li><li>Visa and medical insurance as per UAE labor law.</li><li>Annual leave and air ticket as per company policy.</li><li>Career growth opportunities.</li></ul>Interested candidates may send their CV to [Email Address] with the subject line: &quot;Application for Receptionist cum Admin Assistant&quot;.Work Location: In person

Receptionist cum Admin Assistant

Nimbus Logistics Cargo LLC

We are looking for a highly organized and professional Executive Secretary to provide dedicated administrative and secretarial support to our Managing Director.Key Responsibilities:- Manage the MD's calendar, appointments, meetings, and travel arrangements- Handle confidential correspondence, emails, and documentation- Prepare reports, presentations, and meeting minutes- Coordinate with internal departments and external stakeholders on behalf of the MD- Screen and prioritize calls, emails, and visitors- Maintain filing systems and ensure smooth day-to-day office operations.Requirements:- Minimum 3 to 5 years of experience as an Executive Secretary or Personal Assistant, preferably supporting C-level executives- Excellent command of written and spoken English- Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook)- Professional, discreet, and highly reliable- Ability to multitask and work under pressure with minimal supervision- Valid UAE residence visa preferredInterested candidates may send their CV to: hr@neelkamal.comSubject Line: Application &ndash; Executive Secretary | MD OfficePay: AED1,940.85 - AED5,000.00 per monthWork Location: In person

Executive Secretary – Managing Director's Office

Desert Face Trading LLC

<div><div>We are seeking an experienced Senior HR Coordinator to oversee daily administrative operations and manage end-to-end HR coordination. The ideal candidate should have strong knowledge of UAE HR processes, excellent documentation skills, and hands-on experience with Dubai government portals. This role requires someone who is organized, proactive, and capable of handling multiple responsibilities while ensuring compliance with UAE labor regulations.
</div><div>Key Responsibilities:</div><ul><li>
Coordinate and manage the complete employee lifecycle, including recruitment, onboarding, probation, confirmation, transfers, and exit formalities.</li><li>
Prepare and maintain HR documents such as offer letters, employment contracts, warning letters, salary certificates, experience letters, and other employee correspondence.</li><li>
Maintain accurate employee records and ensure all HR documentation is up to date.
</li><li>Coordinate visa applications, renewals, cancellations, Emirates ID, medical appointments, and labor-related documentation.</li><li>
Handle attendance, leave records, employee files, and HR reporting.</li><li>
Manage company administrative functions, including office documentation and record management.</li><li>
Coordinate with internal departments to ensure smooth HR and administrative operations.</li><li>
Liaise with government departments, service providers, and external agencies as required.</li><li>
Ensure compliance with UAE Labour Law and company policies.</li><li>
Support payroll preparation by maintaining accurate employee data and records.</li><li>
Handle confidential employee information with professionalism and discretion.</li></ul><div></div><div> 
Requirements:</div><ul><li>
Bachelor's degree in Human Resources, Business Administration, or a related field.</li><li>
Minimum 5 years of experience in HR and Administration within the UAE.</li><li>
Strong knowledge of UAE Labour Law and HR best practices.</li><li>
Experience handling end-to-end HR processes independently.</li><li>
Hands-on experience with Dubai government portals.</li><li>
Excellent documentation, drafting, and record management skills.</li><li>
Strong communication and interpersonal skills.</li><li>
Excellent organizational and time management abilities.</li><li>
Proficient in Microsoft Office (Excel, Word, Outlook).</li><li>
Ability to work independently and maintain confidentiality.</li></ul><div></div><div> 
Skills:</div><ul><li>
HR Administration.</li><li>
Recruitment &amp; Onboarding.</li><li>
Employee Relations.</li><li>
UAE Labour Law.</li><li>
Visa &amp; Immigration Coordination.</li><li>
Government Portal Management.</li><li>
Documentation &amp; Record Keeping.</li><li>
Payroll Coordination.</li><li>
Microsoft Office.</li><li>
Communication &amp; Organizational Skills.</li></ul></div><div></div>

Senior Admin Executive

You Smart

Company: You Smart Communication Networks LLC Location: Al Quoz 1, Dubai, UAE Website: www.yousmart.ae Employment Type: Full-Time Salary: AED 2,000 &ndash; AED 3,000 (Based on Experience) Joining: ImmediateAbout UsYou Smart Communication Networks LLC is one of the UAE's growing technology companies specializing in Smart Home Automation, ELV Systems, CCTV, Access Control, Networking, Wi-Fi, Audio Video, Home Cinema, Gate Barrier Systems, and Building Technology Solutions.We are looking for a highly organized, proactive, and trustworthy Executive Assistant to work directly with the GM.This role is ideal for someone who enjoys managing multiple tasks, coordinating projects, solving problems, and ensuring daily business operations run smoothly.The Executive Assistant will become the GM. right-hand person and help manage projects, staff, customers, documents, schedules, and business operations.Key Responsibilities Executive Support<ul><li>Assist the GM with daily operational activities.</li><li>Manage the GM's calendar, appointments, meetings, and reminders.</li><li>Prepare meeting agendas and record meeting minutes.</li><li>Follow up on pending tasks until completion.</li><li>Prioritize daily work and coordinate activities.</li></ul>Project Coordination<ul><li>Monitor ongoing projects across the UAE.</li><li>Collect daily progress reports from engineers and site supervisors.</li><li>Update project trackers and dashboards.</li><li>Follow up on project deadlines.</li><li>Ensure customer commitments are met.</li><li>Coordinate with procurement and technical teams.</li></ul>Customer Communication<ul><li>Update customers regarding project progress.</li><li>Respond professionally to emails, WhatsApp messages, and phone calls.</li><li>Schedule customer meetings.</li><li>Coordinate maintenance visits.</li><li>Handle customer complaints professionally.</li></ul>Documentation &amp; Administration<ul><li>Maintain project documentation.</li><li>Organize quotations, LPOs, invoices, contracts, warranties, and reports.</li><li>Prepare professional letters and correspondence.</li><li>Ensure all documents are filed correctly.</li><li>Maintain digital records and cloud storage.</li></ul>Operations Support<ul><li>Coordinate with technicians regarding daily schedules.</li><li>Track attendance and leave records.</li><li>Monitor material requests.</li><li>Follow up on purchase requests.</li><li>Assist in inventory documentation.</li><li>Support HR and recruitment activities.</li></ul>Business ReportingPrepare daily reports for the GM including:<ul><li>Daily project status</li><li>Pending customer issues</li><li>Staff attendance</li><li>Sales follow-ups</li><li>Outstanding quotations</li><li>Procurement status</li><li>Material shortages</li><li>Cash collection follow-ups</li><li>Tasks completed</li><li>Pending action items</li></ul>AI &amp; Technology SupportUse AI tools to improve productivity.Required Skills<ul><li>Excellent English communication skills.</li><li>Arabic is an advantage.</li><li>Minimum 2 years of experience as an Executive Assistant, Office Administrator, Project Coordinator, or Operations Assistant.</li><li>Strong Microsoft Office skills (Word, Excel, PowerPoint, Outlook).</li><li>Excellent computer and typing skills.</li><li>Strong organizational skills.</li><li>Excellent time management.</li><li>Ability to manage multiple tasks simultaneously.</li><li>High attention to detail.</li><li>Professional communication skills.</li><li>Positive attitude and willingness to learn.</li><li>Ability to work independently with minimal supervision.</li></ul>Personal QualitiesWe are looking for someone who is:<ul><li>Honest and trustworthy</li><li>Highly organized</li><li>Self-motivated</li><li>Fast learner</li><li>Proactive</li><li>Professional</li><li>Reliable</li><li>Customer-focused</li><li>Detail-oriented</li><li>Able to maintain confidentiality</li></ul>Key Performance Indicators (KPIs)The successful candidate will be evaluated on:<ul><li>Customer response time</li><li>Project follow-up completion</li><li>Accuracy of reports</li><li>Document organization</li><li>Task completion rate</li><li>Meeting deadlines</li><li>Customer satisfaction</li><li>CEO task completion</li><li>Team coordination efficiency</li><li>Administrative accuracy</li></ul>Pay: AED2,500.00 - AED3,000.00 per monthWork Location: In person

Executive Assistant to GM / Operations Coordinator

Zapegg Tax Consultant

<div>Zapegg Tax Consultant is seeking a motivated and detail-oriented HR Assistant to join our Human Resources team in Dubai. This role is ideal for an individual who is passionate about human resources and enjoys supporting recruitment, employee administration, and daily HR operations. The successful candidate will assist in creating a positive workplace while ensuring HR processes are carried out efficiently and professionally.

Key Responsibilities:
<ul>
<li>Assist with recruitment activities, including posting job vacancies, screening resumes, and scheduling interviews.</li>
<li>Prepare employment contracts, offer letters, and onboarding documentation.</li>
<li>Maintain accurate employee records and update HR databases regularly.</li>
<li>Support attendance management, leave administration, and employee documentation.</li>
<li>Coordinate employee onboarding and orientation programs for new hires.</li>
<li>Assist in organizing training sessions, employee engagement activities, and HR events.</li>
<li>Respond to employee inquiries regarding HR policies and procedures.</li>
<li>Prepare HR reports and maintain confidential personnel records.</li>
<li>Ensure compliance with company policies and UAE labor regulations.</li>
</ul>
Requirements:
<ul>
<li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.</li>
<li>1&ndash;2 years of experience in HR administration or a similar role.</li>
<li>Basic knowledge of HR practices and UAE labor laws.</li>
<li>Proficiency in MS Office applications and HR management software.</li>
<li>Excellent organizational and communication skills.</li>
<li>Strong attention to detail and the ability to handle confidential information.</li>
<li>Ability to work independently and manage multiple responsibilities effectively.</li>
</ul>
Skills &amp; Competencies:
<ul>
<li>Recruitment and HR administration skills</li>
<li>Strong communication and interpersonal abilities</li>
<li>Organizational and time management skills</li>
<li>Attention to detail and accuracy</li>
<li>Professionalism, integrity, and teamwork</li>
</ul>
Why Join Zapegg Tax Consultant?

At Zapegg Tax Consultant, our people are the foundation of our success. This HR Assistant position in Dubai provides an excellent opportunity to gain valuable HR experience, develop your professional skills, and build a rewarding career within a supportive and growing consultancy organization.</div>

Explore 127+ Hr administrative assistant in Dubai this July. Find roles across top companies and apply now to boost your career.

127 hr administrative assistant jobs In Dubai

HR Assistant

PRO & Admin

Receptionist cum Admin Assistant

Executive Secretary – Managing Director's Office

Senior Admin Executive

Executive Assistant to GM / Operations Coordinator

HR Assistant