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TIDE Solution FZCO

PRO cum HR Assistant (Female Preferred IndianPakistani)Job description:We are seeking a detail-oriented and proactive PRO cum HR Assistant to support our HR team and company operations. The role requires 2&ndash;3 years of relevant UAE experience in both HR and PRO functions. The candidate will play a key role in ensuring accurate HR documentation, smooth employee relations, compliance with UAE labor laws, and efficient handling of government-related processes.Job Responsibilities<ul><li>Assist the HR team in maintaining accurate employee records, personal files, and HR documentation.</li><li>Attendance, Annual Leave, Air Ticketing, Staff Accommodation.</li><li>Employee health Insurance, company insurance, vehicle insurance.</li><li>Support in salary computation, payroll preparation, and attendance tracking.</li><li>Assist in the hiring process, including posting job ads, screening CVs, scheduling interviews, and coordinating with candidates.</li><li>Maintain and monitor employee leave records, overtime, and attendance system.</li><li>Prepare HR letters (offer letters, salary certificates, NOCs, etc.) as required.</li><li>Support onboarding and induction of new employees.</li><li>MASTER FILE SUPPORT for the company.</li></ul>PRO Duties:<ul><li>Handle government-related tasks such as visa applications, renewals, cancellations, Emirates ID, medicals, and labor cards.</li><li>Coordinate with government entities (Ministry of Labor, Immigration, Free Zone authorities, etc.) to ensure compliance.</li><li>Keep updated with UAE labor law, visa regulations, and HR compliance requirements.</li><li>Ensure timely renewal of trade licenses, permits, and other legal documentation.</li></ul>General Duties:<ul><li>Act as a liaison between employees and HR/procedural requirements.</li><li>Provide administrative support for HR projects and initiatives.</li><li>Proactively identify areas to streamline HR and PRO processes for efficiency.</li><li>Maintain confidentiality and professionalism in handling employee data.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree or equivalent qualification.</li><li>2&ndash;3 years of proven experience in HR and PRO-related functions within the UAE.</li><li>Strong knowledge of UAE labor laws, visa processes, and government portals.</li><li>Excellent communication and interpersonal skills.</li><li>Detail-oriented, proactive, and well-organized.</li><li>Proficiency in MS Office (Excel, Word, Outlook).</li><li>Ability to work under pressure and manage multiple tasks.</li></ul>Job Types: Full-time, PermanentPay: AED2,500.00 - AED3,500.00 per month

HR Admin & PRO Assistant

fäm Properties Dubai

<div>
 
 We are looking for a highly organized and proactive Administrative Assistant to join our Recruitment Team. In this role, you will provide essential administrative and coordination support to ensure the smooth and efficient operation of our recruitment processes.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
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 Manage and update recruitment-related documentation, including job postings, candidate resumes, and interview feedback.
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 Assist in the onboarding process for new hires, ensuring all necessary paperwork and orientations are completed.
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 Maintain accurate and up-to-date records in our applicant tracking system.
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 Prepare and distribute recruitment reports and metrics to support data-driven decision-making.
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 Liaise with Recruiters and hiring managers to ensure a positive and efficient recruitment experience.
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 Assist with the planning and execution of recruitment events, such as job fairs and open houses.
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 Provide general administrative support to the Recruitment Team, including managing correspondence and handling inquiries.
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 Handle correspondence, manage inquiries, and provide general PA support to the Recruitment Manager as needed. This may include managing emails, preparing documents, and handling confidential information.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
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 Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.
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 Proven experience in an administrative or coordination role, preferably within a recruitment or HR environment.
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 Strong organizational and multitasking skills with excellent attention to detail.
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 Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with applicant tracking systems is a plus.
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 Excellent verbal and written communication skills.
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 Ability to work effectively under pressure and handle sensitive information with discretion.
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 A proactive attitude with a strong customer service orientation.
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 </ul>
 
 
</div>

Administrative Assistant (Arabic Speaker)

Silverline Construction Rental LLC

SCOPE OF THE ROLE:Responsible for managing and executing end-to-end HR operations, employee lifecycle processes, compliance, and people engagement while serving as the primary point of contact for all People and Culture functions.KEY RESPONSIBILITIES:<ul><li>General HR Operations:</li></ul>Oversee and manage day-to-day HR activities, ensuring accurate documentation and policy compliance.<ul><li>Employee Health Benefits &amp; Insurance:</li></ul>Handle employee health insurance and other benefits including enrolment, renewals, and claims. Ensure timely communication with employees about their benefits.<ul><li>Attendance &amp; Leave Management:</li></ul>Maintain daily attendance records and manage the annual leave and leave tracking system efficiently.<ul><li>Visa Coordination &amp; PRO Support:</li></ul>Provide employee documents and required data to the PRO for visa processing, renewals, and cancellations. Ensure timely follow-up and confirmation of visa statuses.<ul><li>Employee Grievance Handling:</li></ul>Act as a first point of contact for employee grievances and concerns, addressing issues in a professional and confidential manner.<ul><li>Employee Records Management:</li></ul>Maintain accurate and up-to-date employee records, both digital and physical. Ensure all documents are properly filed and organized.<ul><li>Salary Advance Tracker:</li></ul>Maintain and regularly update the salary advance tracker and ensure proper records and approvals are in place.<ul><li>Recruitment &amp; Hiring:</li></ul>Coordinate the end-to-end recruitment process &ndash; job posting, shortlisting, interviews, and onboarding. Collaborate with department heads to fulfil staffing requirements.<ul><li>HR Compliance:</li></ul>Ensure HR practices comply with local labour laws and company policies. Assist in audits and documentation as required.<ul><li>HR Documentation:</li></ul>Prepare HR letters, contracts, confirmation letters, and other related documents as required.<ul><li>People and Culture Engagement:</li></ul>Promote a positive and inclusive workplace culture. Act as a People and Culture ambassador for all employees by supporting engagement activities and employee wellbeing initiatives.<ul><li>Employee Relations &amp; Culture:</li></ul>Act as a People and Culture representative for all employees. Support initiatives that promote employee engagement, wellbeing, and a positive workplace culture.Accountability:<ul><li>Ensuring timely and proper execution of all HR operations</li><li>Accurate maintenance of attendance and leave records</li><li>Timely and error-free handling of employee health insurance and benefits</li><li>Maintaining updated salary advance and leave trackers</li><li>Providing accurate and complete employee data to the PRO</li><li>Addressing and documenting employee grievances appropriately</li><li>Supporting the recruitment and onboarding processes efficiently</li><li>Acting as a People and Culture representative to promote staff wellbeing and engagement</li></ul>Authority:<ul><li>Authorized to coordinate directly with external vendors (insurance, recruitment agencies, etc.) under HR supervision</li><li>Authorized to communicate employee-related data to the PRO as required for legal/visa processing</li><li>May escalate employee-related matters to Management when necessary.</li><li>ERP data addition and editing</li><li>Document Verifications</li></ul>Skills and Qualifications:<ul><li>Only candidates available for immediate joining will be considered</li><li>Master&rsquo;s degree in Human Resources (MBA) or an equivalent degree is preferred</li><li>Minimum of 1 year of experience in HR or administrative roles preferred</li><li>Proficiency in English and Hindi is desirable</li><li>Strong knowledge of UAE Labour Law is essential</li><li>Proficient in Microsoft Office applications</li><li>Candidates must be currently residing in the UAE</li></ul>Job Type: Full-timePay: AED2,000.00 - AED3,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>HR &amp; Administrative assistant: 2 years (Required)</li></ul>Language:<ul><li>English &amp; Hindi (Required)</li></ul>

HR Assistant

SESC Group

Job Description &ndash; HR Assistant (Arabic Speaker)Position: Assistant HR Specialist (Arabic Speaker) Department: People &amp; Organizational Development (HR) Reports to: Head of People &amp; Organizational Development Location: Dubai, UAE Workweek: Monday &ndash; Friday (Office-based, with travel required for government-related tasks or internal workshop facilitation at site)Pay: 3,000 - 4,000 AED (will not exceed this bracket)Role SummaryThe HR Assistant (Arabic Speaker) will support HR operations by managing UAE employment visa and documentation processes, HR records, and government liaison activities and assistance with employee onboarding. The role requires fluency in Arabic and English, preferred hands-on experience with UAE government portals, and the ability to ensure compliance with labour laws, immigration rules, and ISO 9001:2015 document control standards.This position works closely with the Admin Officer, SESC Operations (Document Controllers, Operations Manager), and external authorities such as MOHRE, GDRFA, MOFA, DHA, DED, and the Chamber of Commerce.Key ResponsibilitiesGovernment Liaison &amp; Compliance<ul><li>Manage visa processing, employment permits, renewals, cancellations, and Emirates ID delivery for new joiners.</li><li>Liaise with MOHRE, GDRFA, MOFA, DHA, DED, Chamber of Commerce, and other government authorities.</li><li>Assist with MOFA attestation procedures for employee educational and professional documents.</li><li>Monitor MOHRE company classification and provide reports on implications for visa quotas and compliance.</li><li>Prepare and process company NOCs, approvals, government letters, and trade license renewals.</li><li>Ensure compliance with UAE labour and immigration laws.</li></ul>HR Operations &amp; Onboarding<ul><li>Coordinate onboarding documentation, new hire orientation, and HR records management.</li><li>Support interview scheduling, candidate follow-ups, and documentation requests.</li><li>Maintain staff probation and annual completion trackers.</li><li>Generate contracts, offer letters, employee correspondence, HR letters, NOCs, and salary transfer letters.</li><li>Maintain company organizational charts and update official government records as required.</li><li>Manage employee health insurance enrolment and delivery.</li><li>Assist in organizing internal company events, workshops, internal training and staff engagement activities.</li></ul>HR Records &amp; ISO Compliance<ul><li>Maintain employee master lists, visa trackers, document expiry lists, and HRIS records.</li><li>Organize and control digital and hardcopy HR files in line with ISO 9001:2015 standards.</li><li>Track and update training records, training materials, and external training correspondence.</li><li>Ensure HR documentation and records are always audit-ready.</li></ul>Staff Travel Support<ul><li>Assist SESC Operations and Accounts international travel bookings (flights, hotels, transport) for staff.</li><li>Process staff flight entitlements.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Explain how you supported the HR team with new employee onboarding in the past. What specific documents and processes were you responsible for?</li><li>Do you have experience with ISO 9001:2015 or any formal document control systems? How do you ensure HR files, contracts, and trackers are kept updated and audit-ready?</li><li>Rate your proficiency in the following tools from 1&ndash;5 (1 = Beginner, 5 = Expert):</li></ul>MS Excel Google Sheets MS Word Google Drive Document tracking systems (please name if applicable)<ul><li>Have you processed a trade license renewal or company classification update with MOHRE? Which category (1st, 2nd, 3rd) is your current/previous employer, and how did that impact visa quotas or processes?</li><li>Have you directly managed MOFA attestation and labour card renewals? If yes, describe the process and timeline you follow.</li><li>Please describe your experience handling employment visa applications in the UAE. Which portals have you used (e.g., GDRFA, MOHRE, Tasheel, eDNRD, Tasheer, VFS)?</li></ul>Language:<ul><li>Arabic (Required)</li><li>advanced level English (Required)</li></ul>License/Certification:<ul><li>UAE Driving Licence (Preferred)</li><li>MOFA attested degree certificate (Required)</li></ul>

Assistant HR Specialist (Arabic Speaker)

GEMS Education

<div>
 
 Job Description
 
 
 
 With a 65-year legacy of excellence and a global reputation as one of the largest and most awarded private education providers, GEMS Education integrates cutting-edge advancements through its extensive networks and high-level partnerships. Join the GEMS School of Research and Innovation, where significant investments in AI, robotics, and state-of-the-art facilities drive exceptional student outcomes in academics and well-being. As a leader in educational innovation, we offer a forward-thinking environment focused on personalised learning, holistic development, and the opportunity to shape the future of education.
 
 
 At GEMS School of Research and Innovation, we provide a seamless educational journey from Pre-Prep + Prep to Sixth Form, enhanced by cutting-edge technology and a forward-thinking curriculum. In the Pre-Prep + Prep stages, we prioritise personalized learning through gamification and advanced technologies, alongside a strong emphasis on science, computing, reading, writing, and the arts. Our facilities include an innovation lab, specialist IT equipment, and programs in sports such as gymnastics, martial arts, basketball, and cricket. Emerging technologies like robotics, AI, machine learning, and VR/AR are integrated to enhance learning, including advanced Arabic provision.
 
 
 In Secondary and Sixth Form, students benefit from tailored pathways with a wide range of GCSEs, A-levels in subjects like sciences, business, and fine arts, supported by university-linked lectures and industry placements. Advanced tools such as Web3/blockchain, drones, autonomous vehicles, and esports labs prepare students for future careers. Sixth Form further bridges school, university, and industry through global partnerships and cutting-edge technology, ensuring students excel academically while acquiring real-world skills.
 
 
 The HR Coordinator will play a vital role in supporting staff and ensuring the smooth and efficient operation of HR processes in line with the GEMS School of Research and Innovation&rsquo;s vision for excellence, inclusivity, and future-focused education. This role involves overseeing day-to-day HR administration, coordinating recruitment and onboarding, and maintaining accurate records to ensure compliance with GEMS Education standards and UAE labour regulations.
 
 
 With access to advanced HR systems, professional development pathways, and the collaborative support of the wider GEMS network, the HR Coordinator will work closely with the HR Manager, school leadership, and central support teams to deliver a high-quality HR service. The role also requires liaising with staff, government relations, and external providers to facilitate visa processing, insurance, and other employee services.
 
 
 Additionally, the HR Coordinator will play an important part in staff engagement by supporting induction, handling staff queries with professionalism and discretion, and ensuring that HR practices reflect the values of care, respect, and innovation that define the SRI community.
 
 
 
 Skills
 
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Support the HR Manager in the smooth delivery of HR services, ensuring all processes comply with GEMS Education policies and UAE legislation.
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 Coordinate recruitment processes, prepare documentation, and manage the onboarding of new staff, including visa and insurance requirements.
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 Maintain employee records and HR systems (D365 and Phoenix), ensuring information is accurate, secure, and up to date.
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 Administer benefits such as medical insurance and liaise with external providers to resolve staff queries.
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 Prepare official letters and documentation such as NOCs, salary certificates, and transfer letters.
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 Monitor and record staff leave accurately for payroll processing.
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 Collaborate with leadership, Student Services, administrative teams, and other GEMS schools as required.
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 Support induction and engagement initiatives to foster a positive staff experience.
 </li>
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 Handle sensitive information with the highest levels of confidentiality and professionalism.
 
 
 </li>
 </ul>
 
 Skills And Experience
 
 
 
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 Prior experience in an HR administrative or coordinator role in the UAE is preferred.
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 Strong organisational skills with attention to detail and the ability to manage multiple priorities.
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 Proficiency in Microsoft Office and HRIS platforms (experience with D365 and Phoenix is an advantage).
 </li>
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 Excellent communication and interpersonal skills.
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 Ability to maintain confidentiality and discretion at all times.
 </li>
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 A proactive, solutions-focused mindset with the ability to adapt in a fast-paced environment.
 
 
 </li>
 </ul>
 
 GEMS Education is committed to safeguarding and promoting the welfare of all of its students and staff. A UK-enhanced DBS or equivalent police check is a pre-requisite for all appointments.
 
</div>

HR Coordinator - Immediate Start

Al Nakheel Hygienic Paper Manufacturing

Role PurposeProvide administrative assistance across Employee Relations, Talent Acquisition, and Shared Services, ensuring smooth HR operations and effective coordination with internal stakeholders and external government entities.What you&rsquo;ll do:<ul><li>Managing all processes related to employees and dependents such as New Visa, Visa renewals, Visa cancelation, etc.</li><li>Acquiring comprehensive knowledge of pension, RTA, Jafza, and immigration system (GDRFA).</li><li>Facilitating employee business trip visas.</li><li>Managing company fleet, motor insurance, RTA registrations, and other related processes.</li><li>Petty cash management.</li><li>Maintain and process all requirements for company licenses and certificates (trade license, civil defense, industrial license).</li><li>Facilitating the procedures related to Administration &amp; Government Services.</li><li>Maintain Company database, employee records, fleet, and invoices.</li><li>Vendor &amp; Invoice management of Stationary, Catering &amp; Transportation.</li><li>Maintaining staff accommodation, catering, and transportation contracts.</li><li>Managing notary public-related affairs and certificates/documents attestation.</li><li>Representing the company in interactions with various government offices such as airports, embassies, police stations, ministries, JAFZA, and immigration offices in Zonescorp, ensuring effective representation in Abu Dhabi, Dubai Economy, and other relevant departments.</li></ul>What you&rsquo;ll need:<ul><li>Proficient in MS Office (Word, Excel, and Outlook).</li><li>Good Communication skills in English. The ability to communicate in Hindi &amp; Arabic is a plus.</li><li>Expertise in UAE Labor laws</li><li>2+ years of experience in a similar job preferably in the FMCG industry.</li><li>Strong organizational skills.</li></ul>You&rsquo;ll love this job if you:<ul><li>Self-driven, with a Do-it-yourself mentality.</li><li>A team player with a high passion for Growth and Excellence.</li></ul>Job Type: Full-timePay: From AED1.00 per monthApplication Question(s):<ul><li>What is your current salary? </li><li>What is your notice period? </li><li>What is your salary expectations? </li><li>Do you have a UAE Driving License?</li></ul>

Admin/Public Relation Specialist

Parkonic Parking Systems and Management LLC

We are seeking a dynamic and organized Assistant HR and Admin Manager to join our team in Dubai. In this role, you will support the HR and administrative functions to ensure smooth operations within our parking management company. The ideal candidate will have strong interpersonal skills, a keen eye for detail, and the ability to manage multiple tasks efficiently in a fast-paced environment.Responsibilities:- Assist in recruitment, onboarding, and employee orientation processes.- Support payroll administration and ensure compliance with labor laws and company policies.- Maintain employee records and oversee attendance and leave management.- Coordinate training and development initiatives to foster employee growth.- Manage office administrative tasks including procurement, facility management, and vendor relations.- Assist in implementing HR policies and procedures and handle employee relations matters.- Prepare reports related to HR and administrative activities as required.- Support leadership in driving organizational culture and employee engagement programs.Skills and Qualifications:- Bachelor's degree in Human Resources, Business Administration, or related field.- Minimum of 3 years experience in HR and administration, preferably within the parking or facilities management sector.- Strong knowledge of UAE labor laws and HR best practices.- Excellent communication and interpersonal skills with a customer-centric approach.- Proficiency in HRIS and MS Office applications.- Ability to multitask, prioritize, and work under pressure to meet deadlines.- Demonstrated problem-solving skills and attention to detail.Job Type: Full-timePay: AED7,000.00 - AED9,000.00 per monthApplication Question(s):<ul><li>Can Join Immediately</li></ul>Experience:<ul><li>HR and Admin: 3 years (Preferred)</li></ul>

Assistant Hr and Admin Manager

Explore 1382+ Hr administrative assistant in Dubai this October. Find roles across top companies and apply now to boost your career.