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admin manager & executive assistant Jobs in Abu Dhabi

admin manager & executive assistant

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Joys Facilities Management

We are looking for a highly organized and detail-oriented HR Administrator cum Accountant to join our team. The ideal candidate will be responsible for managing day-to-day HR administrative tasks and accounting functions, ensuring smooth operations across both departments. This is a dual role requiring multitasking, discretion, and efficiency.Key Responsibilities:Human Resources (HR) Responsibilities:<ul><li>Maintain and update employee records and HR databases.</li><li>Assist with the recruitment process including posting job ads, screening resumes, and scheduling interviews.</li><li>Prepare and issue employment contracts, letters, and other HR-related documents.</li><li>Handle onboarding and offboarding processes for employees.</li><li>Track employee attendance, leave, and benefits.</li><li>Maintain and ensure compliance with HR policies and labor laws.</li><li>Coordinate employee performance appraisals and training activities.</li><li>Support in payroll processing by providing necessary data.</li></ul>Accounting Responsibilities:<ul><li>Handle day-to-day accounting transactions (Accounts Payable/Receivable).</li><li>Maintain accurate financial records and ledgers.</li><li>Prepare bank reconciliations and monthly financial reports.</li><li>Assist in budget preparation and expense monitoring.</li><li>Support external audits and liaise with auditors when required.</li><li>Process invoices, receipts, and petty cash transactions.</li><li>Ensure compliance with accounting standards and company policies.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Human Resources, Accounting, Finance, or related field.</li><li>Minimum 2 years of relevant work experience in HR and accounting roles.</li><li>Familiarity with HR software and accounting systems (e.g., Tally, QuickBooks, SAP, or similar).</li></ul>Job Type: Full-timePay: AED4,000.00 - AED5,000.00 per monthWork Location: In person

HR ADMINISTRATOR CUM ACCOUNTANT

Patriot Group

Job Title: HR &amp; Admin Executive Company: Patriot Group Location: Abu Dhabi, United Arab Emirates Employment Type: TemporaryAbout Us: Patriot Group is a leading provider of luxury transportation services, offering a comprehensive range of solutions including limousine services, transport for groups and events, and bespoke travel arrangements. We pride ourselves on delivering unparalleled service quality to our clients across various industries.Human Resources Functions:Job Description:<ul><li>Manage the end-to-end recruitment cycle, including sourcing, interviewing, selection, and onboarding of employees and drivers.</li><li>Oversee employee induction, orientation, and training programs to ensure alignment with company values and operational standards.</li><li>Maintain up-to-date and accurate employee records in compliance with company policies and UAE Labour Law.</li><li>Administer leave management, attendance tracking, and timekeeping systems.</li><li>Support employee engagement initiatives, training and development programs, and performance management processes.</li><li>Conduct exit interviews and ensure smooth offboarding and final settlements.</li><li>Ensure strict adherence to HR policies, confidentiality, and compliance with all regulatory requirements.</li><li>Manage and monitor all driver-related documentation, including issuance and renewal of licenses, vehicle permits, and registrations.</li><li>Coordinate timely vehicle registration, renewal, and insurance processing in accordance with ITC and governmental regulations.</li><li>Liaise with Integrated Transport Center (ITC) and other relevant authorities to ensure full compliance with operational standards and licensing requirements.</li><li>Prepare, organize, and maintain all quality and compliance documentation, ensuring readiness for internal and external audits.</li><li>Support management in regulatory compliance handling and continuous process improvement related to HR and transport operations.</li><li>Provide general administrative support, including correspondence, document control, and office coordination.</li></ul>Qualifications &amp; Requirements:<ul><li>Preferred candidates with own visa / family visa .</li><li>Bachelor&rsquo;s Degree in Human Resources, Business Administration, or a related discipline.</li><li>Minimum 1 year of professional experience in HR and administration.</li><li>Strong foundation in UAE Labour Law (mandatory).</li><li>Excellent communication and interpersonal skills with the ability to interact professionally across all organizational levels.</li><li>Fluency in English (spoken and written) is mandatory; Arabic language skills will be an advantage.</li><li>Proven ability to work proactively, manage multiple priorities, and perform effectively under pressure.</li><li>High proficiency in MS Office applications (Word, Excel, Outlook, PowerPoint).</li></ul>Key Competencies:<ul><li>Strong sense of professionalism, integrity, and confidentiality.</li><li>Detail-oriented with excellent organizational and time management abilities.</li><li>Effective problem-solving and decision-making skills.</li><li>Demonstrated teamwork, adaptability, and accountability in a fast-paced environment.</li></ul>Job Types: Full-time, TemporaryPay: AED2,500.00 - AED3,000.00 per monthWork Location: In person

Admin & HR Executive

Ali Al Mulla Group

Job SummaryWe are seeking a proactive and detail-oriented HR &amp; Administration Officer to manage day-to-day human resources and administrative functions. The successful candidate will support recruitment, employee relations, payroll coordination, compliance with UAE Labour Law, visa processes, and office administration while ensuring smooth business operations.Key ResponsibilitiesHuman Resources<ul><li>Manage end-to-end recruitment, including job posting, screening, interviews, and onboarding.</li><li>Maintain employee records, contracts, and HR documentation.</li><li>Coordinate employee onboarding, induction, and probation evaluations.</li><li>Monitor attendance, leave management, and employee benefits.</li><li>Support payroll preparation and monthly HR reporting.</li><li>Handle employee relations and respond to HR-related inquiries.</li><li>Ensure compliance with UAE Labour Law and company policies.</li><li>Coordinate visa applications, renewals, cancellations, Emirates ID processing, and related documentation.</li></ul>Administration<ul><li>Oversee daily office administration and facilities management.</li><li>Manage office supplies, equipment, and vendor relationships.</li><li>Coordinate travel arrangements, accommodation bookings, and logistics.</li><li>Maintain company records, licenses, permits, and insurance documentation.</li><li>Support management with reports, meetings, and administrative projects.</li><li>Ensure efficient filing systems for both physical and digital records.</li></ul>Requirements<ul><li>Bachelor's Degree in Human Resources, Business Administration, or a related field.</li><li>Minimum 3&ndash;5 years of HR &amp; Administration experience in the UAE.</li><li>Strong knowledge of UAE Labour Law, MOHRE procedures, and visa processing.</li><li>Experience in recruitment, onboarding, employee relations, and payroll support.</li><li>Proficiency in Microsoft Office (Excel, Word, Outlook) and HR systems.</li><li>Excellent communication, organizational, and problem-solving skills.</li><li>Ability to handle confidential information with professionalism and discretion.</li></ul>Pay: Up to AED5,000.00 per monthWork Location: In person

Admin & HR Officer

National Ambulance UAE

<div>
 
 
 Key Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 
 Manage end-to-end onboarding and induction
 
 , including coordination of welcome packs, documentation, and delivery of organizational and departmental orientation sessions.
 </li>
 <li>
 
 Oversee probation and employee records management
 
 , liaising with department managers for performance assessments and ensuring accurate, compliant HR documentation and data security.
 </li>
 <li>
 
 Manage end-to-end medical insurance administration
 
 , including enrollments, renewals, deductions coordination, employee/insurer liaison, and accurate records in compliance with UAE regulations.
 </li>
 <li>
 
 Employment Contracts (New, Renewals, Promotions &amp; Amendments)
 
 , including preparation, renewals, promotions, amendments, approvals, record updates, and coordination with payroll/finance in compliance with UAE labor laws.
 </li>
 <li>
 
 Employee Relations and Compliance:
 
 including ER case handling, documentation, grievance and disciplinary processes, policy enforcement, and strict confidentiality in line with UAE labor law and company standards.
 </li>
 <li>
 
 HR policies and process reviews:
 
 including HR reporting and metrics, policy updates aligned with UAE labor law, HR Committee coordination, audit support, and continuous improvement initiatives while ensuring confidentiality and regulatory compliance.
 </li>
 <li>
 
 Demonstrated knowledge of general HR tasks and HR operations:
 
 Disciplinary Actions, Offboarding, Accreditations and Certifications Task &ndash; JCI, ISO, NCEMA Etc.
 </li>
 <li>
 
 Other Duties:
 
 Perform other duties or tasks as assigned by the Line Manager.
 </li>
 </ul>
 
 
 
 
 
 Qualifications and Requirements:
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.
 </li>
 <li>
 Minimum of 3 years of experience in Human Resources roles
 </li>
 <li>
 In-depth knowledge of UAE Labor Law and HR best practices.
 </li>
 <li>
 Strong understanding of HR policies, procedures, and compliance requirements.
 </li>
 <li>
 Excellent interpersonal and communication skills&mdash;both in English and Arabic (written and verbal)
 </li>
 <li>
 Ability to maintain confidentiality, professionalism, and discretion in all HR matters.
 </li>
 <li>
 Strong analytical, evaluation, and problem-solving skills.
 </li>
 <li>
 High attention to detail with strong organizational and time management abilities.
 </li>
 <li>
 Ability to work collaboratively in a team environment and manage multiple priorities efficiently.
 </li>
 <li>
 Proficiency in HR Information Systems (HRIS), Microsoft Excel, and database management.
 </li>
 <li>
 Accredited Human Resources certification (e.g., CIPD, SHRM, CHRP) is an advantage.
 </li>
 </ul>
 
 
</div>

Human Resources Officer

Square Yards Real Estate LLC

HR Executive &ndash; Talent AcquisitionJob SummaryWe are looking for a dynamic and result-oriented HR Executive &ndash; Talent Acquisition to manage end-to-end recruitment activities and support the organization in attracting top talent. The ideal candidate should have strong sourcing, screening, and coordination skills with a passion for recruitment and candidate engagement.Key Responsibilities<ul><li>Manage the complete recruitment lifecycle from sourcing to onboarding.</li><li>Understand hiring requirements from department managers and prepare job descriptions.</li><li>Source candidates through job portals, social media, employee referrals, and other recruitment channels.</li><li>Screen resumes and shortlist suitable candidates based on job requirements.</li><li>Conduct initial HR interviews and coordinate further interview rounds with hiring managers.</li><li>Schedule interviews and maintain regular communication with candidates.</li><li>Handle offer negotiations and follow-up with selected candidates.</li><li>Maintain and update candidate databases and recruitment trackers.</li><li>Ensure a positive candidate experience throughout the hiring process.</li><li>Build talent pipelines for current and future hiring needs.</li><li>Coordinate onboarding documentation and joining formalities.</li><li>Prepare recruitment reports and hiring status updates.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field.</li><li>Minimum 1 year of experience in recruitment or talent acquisition.</li><li>Strong knowledge of recruitment processes and sourcing techniques.</li><li>Experience using job portals such as Indeed, LinkedIn, Naukrigulf, etc.</li><li>Excellent communication and interpersonal skills.</li><li>Ability to work in a fast-paced environment and handle multiple positions simultaneously.</li><li>Strong organizational and coordination abilities.</li><li>Proficiency in MS Office applications.</li></ul>Preferred Skills<ul><li>Experience in bulk hiring or corporate recruitment.</li><li>Strong networking and negotiation skills.</li></ul>Work Location: In person

HR Executive

SHASHAT electronic manufacturing

Job SummaryThe Accountant &amp; Office Administrator will be responsible for handling daily accounting operations, financial documentation, office administration, coordination with suppliers and clients, and ensuring smooth day-to-day office activities. The ideal candidate should be organized, trustworthy, proactive, and capable of managing multiple responsibilities efficiently.Key ResponsibilitiesAccounting Responsibilities<ul><li>Manage accounts payable and accounts receivable</li><li>Prepare invoices, quotations, purchase orders, and payment vouchers</li><li>Maintain accurate financial records and filing systems</li><li>Reconcile bank statements and monitor cash flow</li><li>Process payroll and employee expense claims</li><li>Support VAT preparation and financial reporting</li><li>Coordinate with auditors, suppliers, and banks</li><li>Track payments, outstanding balances, and supplier schedules</li><li>Maintain petty cash records and expense tracking</li></ul>Office Administration Responsibilities<ul><li>Handle daily office operations and administrative tasks</li><li>Organize company documents, contracts, and correspondence</li><li>Coordinate meetings, appointments, and office schedules</li><li>Support HR-related administrative activities</li><li>Manage office supplies, inventory, and procurement coordination</li><li>Communicate professionally with clients, suppliers, and partners</li><li>Prepare reports, presentations, and official letters when required</li><li>Ensure confidentiality of company information and records</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Accounting, Finance, Business Administration, or related field</li><li>2&ndash;5 years of relevant experience in accounting and administration</li><li>Experience in UAE accounting procedures and VAT regulations</li><li>Strong knowledge of Microsoft Excel and Microsoft Office</li><li>Experience with accounting software (Zoho, QuickBooks, Odoo, Tally, or similar)</li><li>Strong organizational and multitasking skills</li><li>Excellent communication skills in English</li><li>Ability to work under pressure and meet deadlines</li><li>High attention to detail and professionalism</li></ul>Preferred Qualifications<ul><li>Experience in manufacturing or technology companies</li><li>Familiarity with UAE government portals and WPS systems</li><li>Strong reporting and document management skills</li></ul>What We Offer<ul><li>Opportunity to work in a fast-growing UAE technology manufacturing company</li><li>Professional and innovative work environment</li><li>Career growth opportunities</li><li>Competitive salary package based on experience</li></ul>Pay: AED3,000.00 - AED5,000.00 per monthWork Location: In person

Accountant & Office Administrator (Female)

Core42

<div>
 
 Overview
 
 
 
 
 About Us
 
 
 
 Core42, a G42 company, is a leading provider of sovereign cloud, AI infrastructure, and services. We deliver transformative technology solutions that empower individuals, enterprises, and nations to unlock the full potential of AI. With a mission to accelerate innovation and help our partners achieve ambitious goals, Core42 combines sovereign capabilities with scalable, high-performance compute infrastructure, positioning itself at the forefront of AI innovation in the Middle East and beyond. Learn more at www.core42.ai.
 
 
 
 The opportunity
 
 
 
 Wintel System Administrator is responsible for effective provisioning, installation/configuration, operation, and maintenance of systems hardware, software, and related Windows infrastructure. This relates to all technology, to include workstations, servers, printers, networks, and vendor specific hardware and software. Cloud Support, Cloud infrastructure Monitoring in Azure/ AWS/ G42, Azure/ AWS resources knowledge (VMs, VMSS, AKS, Database), VM Refresh, &amp; Change Management, Security
 
 
 
 Responsibilities
 
 
 
 
 Your key responsibilities
 
 
 
 <ul>
 <li>
 Good experience in IT operations, Windows Administration, Windows Server Patching, Vulnerability Remediation, OS hardening and performance tuning.
 </li>
 <li>
 Support and monitor cloud infrastructure hosted in Azure, including Virtual Machines, Azure AD, Resource Groups, Storage, and basic networking.
 </li>
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 Troubleshooting, analysis and of logging information for reporting of performance exceptions
 </li>
 <li>
 Proactively monitoring system performance and capacity planning
 </li>
 <li>
 Familiar with Windows Cluster, File Server, DFS, OS Performance troubleshooting Experience building, managing, and upgrading VMware virtualization environments
 </li>
 <li>
 Resolving Incident tickets, remote System Administration of Windows servers, resolve Level 1 &amp; 2 support
 </li>
 <li>
 Manage Active Directory infrastructure, including Group Policy, OU structure, replication, and troubleshooting authentication issues.
 </li>
 <li>
 Maintain and support Microsoft Exchange (on-prem and hybrid) environments
 </li>
 <li>
 Perform user and group management across AD, Microsoft 365, and Exchange Online.
 </li>
 <li>
 Administer and monitor Microsoft 365 services including SharePoint, Teams, and Intune.
 </li>
 <li>
 Deploy, manage, and upgrade virtualization platforms, including VMware vCenter, ESXi hosts, HyperV and Nutanix.
 </li>
 <li>
 Support on-prem and cloud servers, including security configurations, patching, and troubleshooting.
 </li>
 <li>
 Implement and support hybrid cloud models (Private, Public, and Hybrid), ensuring integration and security of workloads across environments.
 </li>
 <li>
 Ability to configure VMs and Web Applications through Azure Web Portal and Command Line Interface through PowerShell
 </li>
 <li>
 Basic Knowledge of Networking concepts (LAN, WAN, Firewall, Proxy Servers, Routers etc)
 </li>
 <li>
 Understanding of networking concepts including IP addressing, DHCP, DNS, etc.
 </li>
 <li>
 Remote Management of servers through ILO, DRAC and RSA
 </li>
 <li>
 Collaborate with other teams and team members to develop automation strategies and deployment processes
 </li>
 <li>
 Work closely with application support &amp; security teams to implement up-to-date patch levels and application specific feature configuration
 </li>
 <li>
 Perform advanced problem determination and root-cause-analysis
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 What we&rsquo;re looking for
 
 
 
 <ul>
 <li>
 Required skills / qualifications
 </li>
 <li>
 Bachelor's degree or equivalent in Computer Science or a related field or equivalent work experience
 </li>
 <li>
 Certified Administrator AZ-104, AZ 900
 </li>
 <li>
 Experience 5 to 7 year as Wintel, Cloud administrator
 </li>
 <li>
 MCSD (Azure Solutions Architect) or MCSE (Cloud Platform and Infrastructure)
 </li>
 <li>
 Microsoft MCSA in Windows Server 2012R2 or 2016
 </li>
 <li>
 Microsoft MCSA in Office 365 and SharePoint Online
 </li>
 <li>
 Microsoft Azure Administrator Associate
 </li>
 <li>
 ITIL foundation certification
 </li>
 <li>
 Preferred skills / qualifications
 </li>
 <li>
 Strong Experience in Active Directory, Exchange, Office 365, Windows Server, Azure, AWS
 </li>
 <li>
 Hands-on knowledge of Exchange Server (2016/2019) and Exchange Online.
 </li>
 <li>
 Strong experience in hybrid on-premises to Cloud, private and multi-cloud and workload migration
 </li>
 <li>
 Good experience in Azure IaaS/PaaS, Monitoring, backups, security best practices.
 </li>
 <li>
 Previous experience in a help desk support and troubleshooting role.
 </li>
 <li>
 Previous experience supporting virtual servers and solving network issues.
 </li>
 <li>
 Previous experience in a 24x 7 managed services, hosted service company, or Network Operations Center environment a plus.
 </li>
 <li>
 Previous System administration and support experience (Windows operating systems; experience with mixed environments a plus).
 </li>
 <li>
 Previous experience with Kubernetes and experience with networking subnetting, routing and firewalls.
 </li>
 <li>
 Previous experience with Azure based deployments or other cloud platforms a plus.
 </li>
 <li>
 Demonstrated experience installing, configuring, and managing Microsoft Cloud Services such as Azure, Active Directory Federation Services (ADFS), Exchange Online, Intune, One Drive, SharePoint, and Teams
 </li>
 <li>
 Demonstrated experience installing, configuring and managing Windows Server 2012 - 2019 and Active Directory environments
 
 
 </li>
 </ul>
 
 What Working At Core42 Offers
 
 
 
 Join our diverse team of 1100+ employees representing 68 nationalities fostering an inclusive, innovative and collaborative environment. At Core42, we foster a culture grounded in trust, accountability, and high performance. We are united by our values:
 
 Grit
 
 , where we overcome challenges with resilience and determination;
 
 Passion
 
 , which drives us to pursue excellence in everything we do; and
 
 Impact
 
 , as we aim to inspire progress and create meaningful change. Our team members thrive in an environment where each person&rsquo;s contributions propel us forward, and together, we are committed to achieving extraordinary results.
</div>

Analyst - Systems Administration (Core42)

Explore 115+ Hr administrator in Abu Dhabi this June. Find roles across top companies and apply now to boost your career.