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Don Vapes

Job Title: HR and CEO AssistantLocation: Abu Dhabi, UAE / HEAD OFFICECompany: Don VapesAbout Us:Don Vapes is a leading company in the vaping industry, committed to providing high-quality products and exceptional customer service. We value innovation, integrity, and collaboration within our team.Position Overview:We are seeking a highly organized and proactive HR and CEO Assistant to support our HR functions and assist the CEO with various administrative tasks. The ideal candidate will have strong communication skills, attention to detail, and the ability to manage multiple tasks efficiently.Key Responsibilities:- Assist the HR team with recruitment, onboarding, and employee relations.- Schedule and coordinate meetings for the CEO, including travel arrangements.- Prepare reports, presentations, and documentation as needed.- Maintain and organize confidential employee records.- Support HR initiatives and special projects as required.- Facilitate communication between different departments.Qualifications:- Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.- Previous experience in an administrative or HR role is a plus with three years experience.- Strong organizational and multitasking abilities.- Excellent verbal and written communication skills.- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).- Ability to handle sensitive information with discretion.What We Offer:- Competitive salary and benefits package.- Opportunities for professional growth and development.- A collaborative and supportive work environment.Salary to be discussed upon interview.Join us at Don Vapes and be a part of our dynamic team!Job Type: Full-timeWork Location: In person

HR / CEO Assistant

International Community Schools (ICSchools)

<div>
 
 Job Title: Executive Assistant to the CEO
 
 
 
 
 Location:
 
 
 
 Abu Dhabi, UAE.
 
 
 
 Organization:
 
 International Community Schools (ICS)
 
 
 
 Job Summary
 
 
 
 
 International Community Schools (ICS), a leading group of schools with multiple branches across Abu Dhabi, is seeking a highly professional and proactive female
 
 Executive Secretary to the CEO
 
 . The ideal candidate will provide high-level administrative and executive support to the CEO, ensuring smooth coordination of executive operations.
 
 
 
 The candidate must be
 
 fluent in both Arabic and English (written and spoken)
 
 and capable of handling confidential matters with integrity and professionalism.
 
 
 
 
 International Community Schools
 
 is committed to safeguarding and promoting the welfare of children and young people. All appointments are subject to satisfactory references and the receipt of police clearance. We strongly encourage UAE Nationals to apply.
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 
 Provide comprehensive administrative and executive support to the CEO.
 
 
 </li>
 <li>
 
 Manage the CEO&rsquo;s calendar, appointments, meetings, and travel arrangements.
 
 
 </li>
 <li>
 
 Prepare correspondence, reports, presentations, and official documents in Arabic and English.
 
 
 </li>
 <li>
 
 Draft, translate, and review internal and external communications.
 
 
 </li>
 <li>
 
 Coordinate with school branch leaders, department heads, and external stakeholders.
 
 
 </li>
 <li>
 
 Organize executive meetings, prepare agendas, record minutes, and follow up on action items.
 
 
 </li>
 <li>
 
 Handle confidential information with the highest level of discretion.
 
 
 </li>
 <li>
 
 Screen and prioritize emails, phone calls, and inquiries.
 
 
 </li>
 <li>
 
 Maintain organized filing systems (physical and digital).
 
 
 </li>
 <li>
 
 Assist in preparing board reports and executive summaries.
 
 
 </li>
 <li>
 
 Ensure timely communication between the CEO&rsquo;s office and all departments.
 
 
 </li>
 <li>
 
 Support strategic initiatives and special projects as assigned by the CEO.
 
 
 
 
 
 </li>
 </ul>
 Requirements
 
 
 
 Requirements &amp; Qualifications
 
 
 <ul>
 <li>
 
 Bachelor&rsquo;s degree in Business Administration or a related field.
 
 
 </li>
 <li>
 
 Minimum 2-3 years of experience as an Executive Secretary, Executive Assistant, or similar senior administrative role.
 
 
 </li>
 <li>
 
 
 Fluency in Arabic and English (mandatory).
 
 
 
 </li>
 <li>
 
 Excellent written and verbal communication skills in both languages.
 
 
 </li>
 <li>
 
 Strong organizational and time-management skills.
 
 
 </li>
 <li>
 
 High level of professionalism and confidentiality.
 
 
 </li>
 <li>
 
 Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
 
 
 </li>
 <li>
 
 Ability to multitask and work under pressure in a fast-paced environment.
 
 
 </li>
 <li>
 
 Strong interpersonal skills with the ability to interact with senior management and stakeholders.
 
 
 </li>
 <li>
 
 Experience in the education sector in the UAE is an advantage.
 
 
 </li>
 <li>
 
 Knowledge of UAE professional and corporate etiquette is preferred.
 
 
 </li>
 </ul>
 
 
 
 
 Personal Attributes
 
 
 <ul>
 <li>
 
 Highly organized and detail-oriented
 
 
 </li>
 <li>
 
 Proactive and solution-oriented
 
 
 </li>
 <li>
 
 Strong decision-making support capability
 
 
 </li>
 <li>
 
 Professional appearance and demeanor
 
 
 </li>
 <li>
 
 Loyal, trustworthy, and discreet
 
 
 
 
 
 </li>
 </ul>
 Benefits
 
 
 <li>
 
 Competitive salary package aligned with experience and qualifications
 
 
 </li>
 <li>
 
 End-of-service benefits as per UAE Labour Law
 
 
 </li>
 <li>
 
 Opportunity to work directly with executive leadership and gain strategic exposure
 
 
 </li>
 <li>
 
 Professional and respectful work culture
 
 
 </li>
 <li>
 
 Career growth opportunities within a leading education group in Abu Dhabi
 
 
 </li>
 <li>
 
 Supportive and collaborative leadership environment
 
 
 </li>
</div>

Executive Assistant to the CEO

Loft Orbital Solutions

<div><div><div>Wanna join the adventure?</div>
<div></div>
<div>We are looking for a highly capable and detail-oriented Executive Assistant to provide one-on-one support to our CEO. This role goes far beyond standard administrative duties. You will be the backbone of the CEO&rsquo;s professional and personal schedule, ensuring everything runs seamlessly across meetings, travel, communications, and personal commitments.</div>
<div></div>
<div>You must be sharp, discreet, and proactive, able to anticipate needs before they arise and</div>
<div>manage priorities in a fast-moving environment. This is not a typical 9-to-5 administrative role. We are seeking someone sharp, resourceful, and highly dependable, the kind of person who can run the CEO&rsquo;s calendar, inbox, and travel inside out and keep everything under control while anticipating what is next.</div>
<div></div>
<div>If you thrive in a fast-paced environment, can operate with complete discretion, and enjoy being the right hand to a CEO, we would like to hear from you.</div></div>
<div><div><h3 class="jobSectionHeader">About this Role:</h3><div><div><ul>
<li>Own and manage the CEO&rsquo;s professional and personal calendar end to end including</li>
<li>board meetings, leadership offsites, personal appointments, and family events</li>
<li>Stay on top of the CEO&rsquo;s inbox, draft and respond to correspondence, prioritize critical items, and ensure timely follow up</li>
<li>Prepare agendas, briefings, and materials in advance, ensure the CEO is fully prepared for all engagements, track action items and follow up as needed</li>
<li>Arrange complex international travel and itineraries, manage last minute changes, overlapping commitments, and coordinate seamlessly between business and personal travel</li>
<li>Manage personal matters and commitments that intersect with the CEO&rsquo;s professional life with discretion and efficiency</li>
<li>Act as the first point of contact for requests to the CEO, filter and prioritize effectively, and protect the CEO&rsquo;s time</li>
<li>Handle sensitive information with the highest level of confidentiality and professionalism</li>
<li>Anticipate needs, resolve issues before they arise, and keep the CEO one step ahead at all times</li>
</ul>
</div></div></div></div><div></div><div><div><h3 class="jobSectionHeader">Must Haves:</h3><div><div><ul>
<li>Proven experience as an Executive Assistant or Executive Secretary supporting C-level executives</li>
<li>Exceptional organizational skills with the ability to manage multiple priorities and deadlines</li>
<li>Excellent written and verbal communication skills in English. Arabic is a plus</li>
<li>High level of discretion, integrity, and trustworthiness</li>
<li>Strong problem-solving ability and resourcefulness in high-pressure situations</li>
<li>Comfortable managing both professional and personal tasks in a blended role</li>
<li>Proficiency in Microsoft Office, Google Workspace, and scheduling tools</li>
</ul></div></div></div></div><div><div>Orbitworks' mission is to make space simple for organizations that want to deploy physical and virtual missions to space. Building on Loft Orbital's heritage, Orbitworks will be the first commercial firm in the United Arab Emirates to mass-manufacture satellites. Orbitworks aims to manufacture tens of satellites annually and operates out of a 50,000-square-foot facility in Abu Dhabi.</div></div></div>

Executive Assistant

Loft Orbital

<div>
 
 Wanna join the adventure?
 
 
 
 We are looking for a highly capable and detail-oriented
 
 Executive Assistant
 
 to provide one-on-one support to our CEO. This role goes far beyond standard administrative duties. You will be the backbone of the CEO&rsquo;s professional and personal schedule, ensuring everything runs seamlessly across meetings, travel, communications, and personal commitments.
 
 
 You must be sharp, discreet, and proactive, able to anticipate needs before they arise and
 
 
 manage priorities in a fast-moving environment. This is not a typical 9-to-5 administrative role. We are seeking someone sharp, resourceful, and highly dependable, the kind of person who can run the CEO&rsquo;s calendar, inbox, and travel inside out and keep everything under control while anticipating what is next.
 
 
 If you thrive in a fast-paced environment, can operate with complete discretion, and enjoy being the right hand to a CEO, we would like to hear from you.
 
 
 
 About this Role:
 
 
 
 <ul>
 <li>
 Own and manage the CEO&rsquo;s professional and personal calendar end to end including
 </li>
 <li>
 board meetings, leadership offsites, personal appointments, and family events
 </li>
 <li>
 Stay on top of the CEO&rsquo;s inbox, draft and respond to correspondence, prioritize critical items, and ensure timely follow up
 </li>
 <li>
 Prepare agendas, briefings, and materials in advance, ensure the CEO is fully prepared for all engagements, track action items and follow up as needed
 </li>
 <li>
 Arrange complex international travel and itineraries, manage last minute changes, overlapping commitments, and coordinate seamlessly between business and personal travel
 </li>
 <li>
 Manage personal matters and commitments that intersect with the CEO&rsquo;s professional life with discretion and efficiency
 </li>
 <li>
 Act as the first point of contact for requests to the CEO, filter and prioritize effectively, and protect the CEO&rsquo;s time
 </li>
 <li>
 Handle sensitive information with the highest level of confidentiality and professionalism
 </li>
 <li>
 Anticipate needs, resolve issues before they arise, and keep the CEO one step ahead at all times
 
 
 
 </li>
 </ul>
 
 Must Haves:
 
 
 
 <ul>
 <li>
 Proven experience as an Executive Assistant or Executive Secretary supporting C-level executives
 </li>
 <li>
 Exceptional organizational skills with the ability to manage multiple priorities and deadlines
 </li>
 <li>
 Excellent written and verbal communication skills in English. Arabic is a plus
 </li>
 <li>
 High level of discretion, integrity, and trustworthiness
 </li>
 <li>
 Strong problem-solving ability and resourcefulness in high-pressure situations
 </li>
 <li>
 Comfortable managing both professional and personal tasks in a blended role
 </li>
 <li>
 Proficiency in Microsoft Office, Google Workspace, and scheduling tools
 
 
 
 </li>
 </ul>
 Orbitworks' mission is to make space simple for organizations that want to deploy physical and virtual missions to space. Building on Loft Orbital's heritage, Orbitworks will be the first commercial firm in the United Arab Emirates to mass-manufacture satellites. Orbitworks aims to manufacture tens of satellites annually and operates out of a 50,000-square-foot facility in Abu Dhabi.
</div>

<div>
 
 The Executive Assistant is a pivotal role that goes well beyond traditional administrative support. You will serve as a strategic partner, gatekeeper, and operational extension of the CEO Office, ensuring the smooth functioning of the executive office in a dynamic, high-stakes environment. This role requires exceptional judgement, discretion, and the ability to operate with minimal supervision across multiple priorities simultaneously.
 
 
 
 
 
 The ideal candidate thrives in fast-moving environments, anticipates needs before they arise, and understands that supporting a CEO in the autonomous delivery space means engaging with everything from investor relations and government partnerships to product launches and international travel logistics.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 
 Strategic Calendar and Schedule Management
 
 
 <ul>
 <li>
 Own and manage the CEO&rsquo;s calendar end-to-end, including prioritization, scheduling, and real-time adjustments across multiple time zones
 </li>
 <li>
 Act as gatekeeper for all meeting requests, exercising sound judgement on priorities and time allocation
 </li>
 <li>
 Prepare daily and weekly briefings with agendas, background materials, and action items for upcoming engagements
 </li>
 </ul>
 
 
 Communications and Correspondence
 
 
 <ul>
 <li>
 Draft, review, and manage high-level correspondence on behalf of the CEO, including emails, memos, and formal letters
 </li>
 <li>
 Serve as the first point of contact for internal and external stakeholders seeking access to the CEO
 </li>
 <li>
 Handle sensitive and confidential communications with the utmost discretion
 </li>
 </ul>
 
 
 Travel and Logistics
 
 
 <ul>
 <li>
 Coordinate complex domestic and international travel arrangements, including flights, accommodation, visa processing, and ground transportation
 </li>
 <li>
 Prepare detailed travel itineraries and briefing packs for conferences, investor meetings, government engagements, and site visits
 </li>
 <li>
 Manage last-minute changes and contingencies with composure and efficiency
 </li>
 </ul>
 
 
 Meeting and Event Coordination
 
 
 <ul>
 <li>
 Organize and coordinate board meetings, executive leadership meetings, investor presentations, and high-profile events
 </li>
 <li>
 Prepare meeting materials, capture minutes, and track follow-up actions to ensure accountability
 </li>
 <li>
 Liaise with internal teams and external parties to ensure seamless execution of events
 </li>
 </ul>
 
 
 Operational and Administrative Support
 
 
 <ul>
 <li>
 Support the CEO with research, data gathering, and preparation of presentations and reports
 </li>
 <li>
 Manage expense reporting, procurement requests, and office administration related to the executive office
 </li>
 <li>
 Maintain organized filing systems for confidential documents, contracts, and strategic materials
 </li>
 </ul>
 
 
 Stakeholder Liaison
 
 
 <ul>
 <li>
 Build and maintain strong working relationships with key internal and external stakeholders, including board members, investors, government officials, and senior leadership
 </li>
 <li>
 Represent the Office of the CEO with professionalism and poise in all interactions
 </li>
 </ul>
 
 
 Project and Initiative Support
 
 
 <ul>
 <li>
 Track and follow up on key strategic initiatives and CEO action items to ensure timely progress
 </li>
 <li>
 Assist in coordinating cross-functional projects as directed by the CEO
 </li>
 <li>
 Identify opportunities to improve workflows, processes, and efficiency within the executive office
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Education and Experience
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, Communications, or a related field
 </li>
 <li>
 Minimum 7 years of experience as an Executive Assistant supporting C-suite executives, preferably in technology, logistics, automotive, or high-growth environments
 </li>
 <li>
 Experience in a startup or scale-up environment is strongly preferred
 </li>
 </ul>
 
 
 
 
 
 Skills and Competencies
 
 
 <ul>
 <li>
 Exceptional organizational and time management skills with the ability to manage competing priorities under pressure
 </li>
 <li>
 Outstanding written and verbal communication skills in English; Arabic is a strong advantage
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite, Google Workspace, and collaboration tools such as Slack, Notion, or Asana
 </li>
 <li>
 Strong business acumen and the ability to understand strategic context, not just task execution
 </li>
 <li>
 High emotional intelligence with the ability to navigate complex interpersonal dynamics and maintain composure in high-pressure situations
 </li>
 <li>
 Impeccable attention to detail and a commitment to delivering work of the highest quality
 </li>
 </ul>
 
 
 
 
 
 Personal Attributes
 
 
 <ul>
 <li>
 Discretion and integrity: you handle sensitive information with absolute confidentiality
 </li>
 <li>
 Proactive and resourceful: you anticipate needs and solve problems before they escalate
 </li>
 <li>
 Calm under pressure: you thrive in a fast-paced, ambiguous environment and remain composed when plans change
 </li>
 <li>
 Professional presence: you represent the CEO&rsquo;s office with confidence, warmth, and credibility
 </li>
 <li>
 Adaptable and resilient: you embrace the demands of a startup environment, including occasional extended hours, travel, and evolving responsibilities
 </li>
 </ul>
 
 
 
 
 
 What We Offer
 
 
 <ul>
 <li>
 A front-row seat to the future of autonomous delivery a
 </li>
 <li>
 Competitive salary and benefits package
 </li>
 <li>
 Exposure to high-level strategic decisions, investor relations, and government partnerships
 </li>
 <li>
 A collaborative, mission-driven culture where your contributions have a direct impact
 </li>
 <li>
 Professional development and growth opportunities within a rapidly scaling organization
 </li>
 </ul>
 
 
</div>

Modon Facilities Management - L.L.C - S.P.C

Job Title: Administrator Cum Driver (VIP CEO Support)We are seeking a professional and reliable Administrator Cum Driver to provide administrative support and chauffeur services for our VIP CEO.Responsibilities:<ul><li>Handle daily administrative and office support tasks</li><li>Manage documents, schedules, emails, and coordination duties</li><li>Perform data entry, filing, and basic reporting</li><li>Provide safe, professional transportation for the CEO</li><li>Ensure timely travel and maintain confidentiality at all times</li><li>Assist with errands and other duties as required</li></ul>Requirements:<ul><li>Well-groomed and professional appearance</li><li>Strong English speaking and communication skills</li><li>Valid UAE Light Vehicle Driving License</li><li>Good knowledge of UAE roads and routes</li><li>Computer skills (MS Office, email, Excel, Word, and basic office systems)</li><li>Experience in administrative tasks and VIP driving preferred</li><li>Punctual, trustworthy, and discreet</li></ul>Job Type: PermanentWork Location: In person

Administrator Cum Driver (VIP CEO Support)

Confidential Careers

<div>
 
 
 Location:
 
 Abu Dhabi
 
 
 
 Reporting to:
 
 CEO
 
 
 
 Employment Type:
 
 Full‑Time
 
 
 
 
 
 We are seeking a highly professional
 
 Executive Office Coordinator
 
 to support the CEO in a fast‑paced, high‑impact environment. This role requires exceptional organizational skills, strong communication abilities, and the highest level of discretion.
 
 
 
 
 
 As part of our
 
 Emiratization talent development efforts
 
 ,
 
 Emirati Nationals are strongly encouraged to apply
 
 .
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide high‑level executive support to the CEO, ensuring seamless coordination of daily operations.
 </li>
 <li>
 Manage complex calendars, arrange meetings, prepare agendas, and ensure timely follow‑ups.
 </li>
 <li>
 Draft, review, and circulate confidential correspondence, reports, and presentations.
 </li>
 <li>
 Coordinate high‑level engagements with internal stakeholders, external partners, and government entities.
 </li>
 <li>
 Organize business travel, logistical arrangements, protocol requirements, and visitor coordination.
 </li>
 <li>
 Maintain an efficient documentation and filing system (electronic and physical).
 </li>
 <li>
 Support executive decision‑making through organized briefings, meeting preparation, and information flow.
 </li>
 <li>
 Uphold strict confidentiality and demonstrate the highest levels of professionalism.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 Emirati talent encouraged to apply
 </li>
 <li>
 Bachelor&rsquo;s degree in business administration, Management, or a related field (preferred).
 </li>
 <li>
 3+ years of experience supporting senior executives or handling executive office duties.
 </li>
 <li>
 Strong communication skills (written and verbal).
 </li>
 <li>
 Excellent organizational skills with the ability to manage multiple priorities.
 </li>
 <li>
 Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint).
 </li>
 <li>
 High degree of discretion, maturity, and attention to detail.
 </li>
 </ul>
 
 
 
 
 
 What We Offer
 
 
 <ul>
 <li>
 A unique opportunity to work directly with the CEO in a high‑impact, strategic environment.
 </li>
 <li>
 Exposure to leadership decision‑making and executive operations.
 </li>
 <li>
 Professional growth and development within a leading organization.
 </li>
 </ul>
 
 
</div>

Executive Office Coordinator (Emiratization Initiative)

Explore 217+ Hr ceo assistant in Abu Dhabi this April. Find roles across top companies and apply now to boost your career.

217 hr ceo assistant jobs In Abu Dhabi

HR / CEO Assistant

Executive Assistant to the CEO

Executive Assistant

Executive Assistant

Executive Assistant

Administrator Cum Driver (VIP CEO Support)

Executive Office Coordinator (Emiratization Initiative)