hr payroll coordinator

Al Raha Medical Center

Job Title: HR CoordinatorJob Summary: The HR Coordinator is responsible for coordinating and supporting day-to-day Human Resources operations, including recruitment, onboarding, employee relations, HR administration, payroll coordination, and compliance. The role serves as a key point of contact for employees and managers, ensuring HR processes are efficient, accurate, and aligned with company policies and labor regulations.Key Responsibilities:<ul><li>Coordinate the end-to-end recruitment process, including job postings, candidate screening, interview scheduling, and onboarding.</li><li>Prepare employment contracts, offer letters, and other HR-related documentation.</li><li>Maintain accurate employee records and ensure HR databases are up to date.</li><li>Coordinate new hire orientation and employee onboarding activities.</li><li>Monitor employee attendance, leave, and other HR records.</li><li>Assist with payroll by ensuring employee data, attendance, and leave records are accurate and submitted on time.</li><li>Support employee relations by responding to HR-related inquiries and resolving routine issues.</li><li>Ensure compliance with company policies, labor laws, and HR procedures.</li><li>Coordinate employee training, performance review processes, and development programs.</li><li>Organize employee engagement activities, recognition programs, and company events.</li><li>Prepare HR reports, metrics, and documentation for management.</li><li>Coordinate visa, work permit, and employee documentation processes where applicable.</li><li>Support disciplinary procedures, exit interviews, and offboarding activities.</li><li>Perform other HR and administrative duties as assigned.</li></ul>Qualifications:<ul><li>Bachelor's degree in Human Resources, Business Administration, or a related field.</li><li>2&ndash;4 years of experience in Human Resources or HR Administration.</li><li>Knowledge of recruitment, onboarding, payroll coordination, and employee relations.</li><li>Proficiency in Microsoft Office and HRIS/payroll systems.</li><li>Strong understanding of labor laws and HR best practices.</li><li>Excellent organizational, communication, and interpersonal skills.</li><li>Ability to maintain confidentiality and handle sensitive information.</li><li>Strong attention to detail and ability to manage multiple priorities.</li></ul>Preferred Skills:<ul><li>Experience with HRIS and payroll systems.</li><li>Knowledge of employment legislation and compliance requirements.</li><li>Strong problem-solving and conflict resolution skills.</li><li>Ability to work independently and collaboratively in a fast-paced environment.</li><li>Professional HR certification (e.g., SHRM-CP, PHR, CIPD) is an advantage.</li></ul>Application Question(s):<ul><li>How many years of experience do you have in UAE ?</li><li>What is your expected salary ?</li></ul>Work Location: In person

HR Coordinator

Terracotta medical services

About the jobAt Terracotta &ndash; Driving Business Growth in Recruitment, Outsourcing &amp; Corporate ServicesWe are a leading outsourcing company in the UAE, delivering recruitment, manpower, visa outsourcing, EOR/PEO, business setup, PRO services, and corporate solutions across the region.We are currently recruiting an White Collar HR Onboarding Specialist (Arabic Speaker) to join our growing outsourcing division. This role is ideal for a proactive, organized, and client-focused professional who can manage employee onboarding processes, client coordination, and administrative operations efficiently.Position: White Collar Onboarding Specialist (Arabic Speaker)Location: Abu Dhabi (Onsite &ndash; Full Time)Employment Type: Full-TimeImmediate Joiners PreferredKey Responsibilities:Employee Onboarding &amp; Induction<ul><li>Manage end-to-end onboarding process for outsourced employees</li></ul><ul><li>Coordinate joining formalities, document collection, and induction sessions</li></ul><ul><li>Ensure a smooth employee onboarding experience from offer acceptance to joining</li></ul>Client Coordination<ul><li>Act as the key point of contact for clients regarding onboarding updates and manpower deployment</li></ul><ul><li>Coordinate requirements, joining schedules, and employee documentation with clients</li></ul><ul><li>Maintain strong professional relationships with client stakeholders</li></ul>Visa &amp; PRO Coordination<ul><li>Coordinate visa processing, labour documentation, Emirates ID, medicals, and related formalities</li></ul><ul><li>Liaise with internal PRO teams and external stakeholders to ensure timely processing</li></ul><ul><li>Track visa status and maintain accurate records</li></ul>Payroll &amp; HR Administration<ul><li>Support monthly payroll inputs such as attendance, leaves, new joiners, and final settlements</li></ul><ul><li>Maintain employee records and HR documentation accurately</li></ul><ul><li>Assist with employee queries related to onboarding, payroll, and HR processes</li></ul>Qualifications &amp; Experience<ul><li>Fluency in English and Arabic is Mandatory</li><li>Previous experience in onboarding, HR operations, outsourcing, or employee coordination roles</li><li>Strong understanding of UAE visa and onboarding processes preferred</li><li>Exposure to payroll coordination is an advantage</li><li>Excellent communication and client handling skills</li><li>Strong organizational and multitasking abilities</li><li>Fast learner with a proactive attitude</li></ul>Important Notes (Read Carefully)<ul><li>Role is onsite full-time in Abu Dhabi</li></ul><ul><li>Immediate joiners will be given preference</li></ul><ul><li>Candidates with outsourcing / manpower industry experience are highly preferred</li></ul>Pay: AED4,000.00 - AED7,000.00 per monthWork Location: In person

HR Onboarding Specialist (Arabic Speaker)

Confidential

<div>
 
 
 Job Summary
 
 
 
 We are looking for a proactive and experienced
 
 Senior HR Officer
 
 to support and manage day-to-day HR operations across the employee lifecycle. The ideal candidate will have solid experience in recruitment, employee relations, performance management, HR administration, and UAE Labour Law. The role requires excellent communication, organizational skills, and the ability to work closely with managers and employees to ensure efficient HR service delivery.
 
 
 
 
 
 
 
 Key Responsibilitie
 
 
 
 
 sRecruitment &amp; Onboardin
 
 
 <ul>
 <li>
 gManage the full recruitment cycle, including sourcing, screening, interviewing, and coordinating hiring activities
 </li>
 <li>
 .Prepare job offers, employment contracts, and onboarding documentation
 </li>
 <li>
 .Coordinate employee onboarding and orientation to ensure a smooth joining experience
 </li>
 <li>
 .Maintain recruitment records and recruitment reports
 </li>
 </ul>
 
 
 .HR Operation
 
 
 <ul>
 <li>
 sMaintain accurate employee records and HR databases
 </li>
 <li>
 .Prepare HR letters, certificates, and employment-related documentation
 </li>
 <li>
 .Monitor employee probation periods and contract renewals
 </li>
 <li>
 .Ensure all employee files are complete and up to date
 </li>
 </ul>
 
 
 .Employee Relation
 
 
 <ul>
 <li>
 sAct as the first point of contact for employee HR-related inquiries
 </li>
 <li>
 .Support managers in handling employee relations matters
 </li>
 <li>
 .Assist in resolving employee concerns while ensuring compliance with company policies
 </li>
 <li>
 .Promote a positive and engaging work environment
 </li>
 </ul>
 
 
 .Performance Managemen
 
 
 <ul>
 <li>
 tCoordinate the annual performance appraisal process
 </li>
 <li>
 .Follow up with managers on performance reviews and employee development plans
 </li>
 <li>
 .Track performance evaluation completion and maintain records
 </li>
 </ul>
 
 
 .Learning &amp; Developmen
 
 
 <ul>
 <li>
 tCoordinate internal and external training programs
 </li>
 <li>
 .Maintain employee training records
 </li>
 <li>
 .Support the identification of training needs across departments
 </li>
 </ul>
 
 
 .Payroll &amp; Benefits Suppor
 
 
 <ul>
 <li>
 tPrepare monthly HR reports for payroll processing
 </li>
 <li>
 .Coordinate employee leave, attendance, and overtime records
 </li>
 <li>
 .Support payroll verification by ensuring employee data is accurate
 </li>
 </ul>
 
 
 .Complianc
 
 
 <ul>
 <li>
 eEnsure compliance with UAE Labour Law and company policies
 </li>
 <li>
 .Support HR audits and maintain confidentiality of employee information
 </li>
 <li>
 .Assist in developing and updating HR policies and procedures
 </li>
 </ul>
 
 
 .HR Reportin
 
 
 <ul>
 <li>
 gPrepare HR reports and dashboards, including
 </li>
 <li>
 :Headcoun
 </li>
 <li>
 tTurnove
 </li>
 <li>
 rRecruitment statu
 </li>
 <li>
 sLeave report
 </li>
 <li>
 sTraining record
 </li>
 <li>
 sPerformance review statu
 </li>
 </ul>
 
 
 
 
 
 s
 
 Qualificatio
 
 
 <ul>
 <li>
 nsBachelor's degree in Human Resources, Business Administration, or a related fiel
 </li>
 <li>
 d.4&ndash;6 years of experience in Human Resources, preferably in a generalist rol
 </li>
 <li>
 e.Good knowledge of UAE Labour La
 </li>
 <li>
 w.Experience in recruitment and HR operation
 </li>
 <li>
 s.Experience using HRIS or ERP system
 </li>
 <li>
 s.Proficient in Microsoft Office, especially Exce
 </li>
 <li>
 l.Strong communication and interpersonal skill
 </li>
 <li>
 s.Excellent organizational and time management skill
 </li>
 <li>
 s.Ability to handle confidential information with professionalis
 </li>
 <li>
 m.Strong problem-solving and multitasking abilitie
 </li>
 </ul>
 
 
 
 
 
 s.
 
 Preferred Qualificati
 
 
 <ul>
 <li>
 onsHR certification (CHRP, CIPD, SHRM, PHR, or equivalent) is an advanta
 </li>
 <li>
 ge.Experience working in a fast-paced environme
 </li>
 <li>
 nt.Knowledge of HR metrics and reporti
 </li>
 </ul>
 
 
 
 
 
 ng.
 
 Key Competen
 
 
 <ul>
 <li>
 ciesRecruitment &amp; Talent Acquisi
 </li>
 <li>
 tionHR Administra
 </li>
 <li>
 tionEmployee Relat
 </li>
 <li>
 ionsPerformance Manage
 </li>
 <li>
 mentHR Policies &amp; Proced
 </li>
 <li>
 uresUAE Labour
 </li>
 <li>
 LawPayroll Coordina
 </li>
 <li>
 tionHR Reporting &amp; Analy
 </li>
 <li>
 ticsCommunication &amp; Stakeholder Manage
 </li>
 <li>
 mentTime Manage
 </li>
 <li>
 mentAttention to De
 </li>
 <li>
 tailConfidentiality &amp; Integ
 </li>
 </ul>
 
 
 
 rity
</div>

Senior Human Resources Officer

RE/MAX Smart Concept

Company- REMAX smart conceptLocation- Abu DhabiPreferrable Arabic speakerNotice period- Immediate JoinersExperience Minimum 5 yearsJob Summary:We are looking for an experienced HR Generalist to join our growing team. The ideal candidate should have strong experience in managing end-to-end HR functions and day-to-day HR operations.Key Responsibilities:<ul><li>Manage employee onboarding, documentation, and HR administration</li><li>Handle attendance, leave management, and monthly payroll processing</li><li>Prepare offer letters, contracts, and other employee-related documents</li><li>Ensure compliance with HR policies and UAE Labour Law</li><li>Support employee relations, grievance handling, and day-to-day HR support</li><li>Coordinate PRO activities including visa processing and government-related formalities</li><li>Maintain employee records and support overall HR operations</li></ul>Requirements:<ul><li>Arabic nationality or Arabic speaker preferred.</li><li>Must be currently based in Abu Dhabi or willing to relocate.</li><li>Previous experience as a HR Admin, PRO in the UAE is required.</li><li>Strong knowledge of Offer letters, HR Policies, Attendance management, Documnetation UAE labour, immigration, and government procedures.</li><li>Good communication and coordination skills.</li><li>Ability to work independently and handle confidential documents professionally.</li><li>Valid UAE driving license is preferred.</li></ul>Preferred Candidate:<ul><li>Professional, organized, and detail-oriented.</li><li>Strong follow-up skills.</li><li>Able to join immediately or within short notice.</li></ul>Job Type: Full-timePay: Up to AED4,000.00 per monthExperience:<ul><li>HR Admin: 4 years (Required)</li></ul>Language:<ul><li>Arabic (Required)</li><li>English (Required)</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>Willingness to travel:<ul><li>100% (Required)</li></ul>Work Location: In person

HR Generalist

EXPERT

Skills
 
Payroll coordination (OT, deductions, incentives)
 
Performance KPI tracking (AR, CR, punctuality, productivity)
 
Incident and disciplinary case handling
 
Accommodation & transportation coordination
 
Strong Excel/Google Sheets proficiency
 
HRMS and attendance systems knowledge
 
UAE labor law compliance
 
Competencies
 
Leadership & Supervision
 
Ability to lead HR coordinators and rider captains
 
Ability to enforce discipline while maintaining morale
 
Problem Solving
 
Quick decision-making during operational peaks
 
Analytical thinking for workforce optimization
 
Operational Excellence
 
Process-driven mindset
 
High attention to detail
 
Strong sense of urgency
 
Core Duties & KPIs
 
1. HR Department Leadership & Supervision
 
Supervise and control all activities of the HR department at Delivery Zone
 
Assign tasks, set priorities, and monitor performance of HR team members
 
Ensure HR team compliance with policies, timelines, and quality standards
 
Act as the final internal checkpoint before HR matters are escalated to management
 
2. Workforce HR Operations (Riders, Drivers & Staff)
 
Oversee end-to-end HR operations for: - Bike riders - Car drivers - White-collar employees
 
Ensure proper execution of: - Recruitment and onboarding
 
<ul>
<li>Documentation and employee records - Medical insurance coordination - Leave and workforce status management - Disciplinary actions and investigations</li>
</ul>
Ensure no operational disruption due to HR delays
 
3. Compliance, Legal & MOHRE Oversight
 
Ensure full compliance with: - UAE Labor Law - MOHRE regulations - WPS governance (oversight only) - Medical insurance requirements
 
Lead and manage MOHRE inspections, audits, and investigations
 
Nationality Preference – Any nationality .But Arabic speakers are preferred .
 Language- Strong command in both English and Arabic(Preferred)
 
Non Negotiable Requirements
 1- Must have extensive experience in managing , preferably in logistics, delivery services,
 transportation, FMCG, manpower outsourcing, or high-volume workforce environments.
 2- Energetic and proactive
 3- Must be able to adapt to start up environment

Group HR Manager

Pavago

<div>Job Title: Admin Assistant (Bookkeeping &amp; Inventory Management)
Position Type: Full-Time, Remote 
Working Hours: U.S. Business Hours
About the Role
We are seeking a highly detail-oriented and proactive Admin Assistant to support the financial and operational backbone of a creative, service-driven business. This role plays a critical part in maintaining accuracy across bookkeeping, payroll, inventory tracking, and vendor management while ensuring day-to-day operations remain organized, efficient, and reliable.
This is a hands-on, execution-focused role ideal for someone who enjoys working with systems, numbers, documentation, and operational processes. The ideal candidate is highly organized, dependable, and capable of independently managing multiple responsibilities in a remote environment.
You will help create operational clarity by ensuring financial records, inventory systems, vendor relationships, and reporting processes are consistently maintained with precision and professionalism.
ResponsibilitiesBookkeeping &amp; Financial Operations<ul><li>Manage daily bookkeeping activities and maintain organized, accurate financial records</li><li>Process invoices, expenses, reconciliations, and transaction tracking</li><li>Support payroll calculations and ensure timely and accurate payment processing</li><li>Prepare and organize required financial and tax documentation</li><li>Assist in maintaining compliance with financial processes and reporting standards</li><li>Support implementation and optimization of accounting systems and workflows</li><li>Maintain organized digital records for financial reporting and audit readiness</li></ul>
Inventory Management<ul><li>Monitor inventory levels, stock movement, and usage trends</li><li>Coordinate inventory ordering and restocking processes</li><li>Maintain accurate inventory tracking systems and documentation</li><li>Identify shortages, overstocking, or inefficiencies and proactively recommend solutions</li><li>Generate inventory reports and cost tracking summaries as needed</li></ul>
Vendor &amp; Expense Management<ul><li>Build and maintain professional vendor relationships</li><li>Track vendor invoices, contracts, payment schedules, and obligations</li><li>Execute expense management and vendor optimization initiatives</li><li>Coordinate vendor communications regarding orders, billing, or service issues</li><li>Support cost control and operational efficiency efforts</li></ul>
Administrative &amp; Operational Support<ul><li>Maintain organized documentation across bookkeeping, inventory, and vendor systems</li><li>Create and update spreadsheets, trackers, and operational reports</li><li>Support internal process consistency and administrative workflows</li><li>Ensure data accuracy across reports, systems, and operational records</li><li>Assist leadership with administrative and operational support tasks as needed</li></ul>
What Makes You a Strong Fit<ul><li>Highly detail-oriented with strong accuracy and organizational discipline</li><li>Reliable, proactive, and comfortable working independently in a remote environment</li><li>Strong problem-solving mindset with the ability to manage multiple responsibilities calmly</li><li>Enjoys creating structure, maintaining systems, and improving operational processes</li><li>Communicates professionally and effectively with vendors and internal stakeholders</li><li>Process-driven with strong ownership and follow-through</li></ul>
Required Experience &amp; Skills<ul><li>Proven experience in bookkeeping, accounting support, or financial administration</li><li>Hands-on experience with inventory management and vendor coordination</li><li>Strong proficiency with QuickBooks, Square, or similar accounting/payment systems</li><li>Advanced Microsoft Excel or Google Sheets skills for reporting, analysis, and tracking</li><li>Excellent written and verbal communication skills</li><li>Strong organizational and time-management abilities</li><li>Ability to prioritize tasks and manage workflows independently</li></ul>
Preferred Experience &amp; Tools<ul><li>Previous experience supporting small businesses, creative agencies, or service-based businesses</li><li>Familiarity with U.S. small business tax processes and compliance requirements</li><li>Experience with inventory management systems and operational reporting</li><li>Exposure to payroll processing and vendor contract management</li><li>Experience creating operational SOPs or process documentation</li></ul>
Education<ul><li>Bachelor&rsquo;s degree in Accounting, Finance, Business Administration, or a related field preferred</li><li>Relevant certifications or bookkeeping/accounting training are a plus</li></ul>
What Does a Typical Day Look Like?
An Admin Assistant in this role focuses on maintaining operational accuracy and supporting efficient business workflows. You will:<ul><li>Manage and reconcile financial transactions and bookkeeping records</li><li>Process payroll-related tasks and maintain compliance documentation</li><li>Monitor inventory levels and coordinate restocking activities</li><li>Communicate with vendors and manage payment tracking</li><li>Update spreadsheets, reports, and operational documentation</li><li>Support process organization and improve administrative efficiency</li></ul>
In essence: you ensure financial accuracy, operational consistency, and organized systems that help the business run smoothly every day.
Key Metrics for Success (KPIs)<ul><li>Accuracy and timeliness of bookkeeping and payroll processing</li><li>Inventory accuracy and stock availability</li><li>Vendor performance and expense optimization</li><li>Compliance with reporting and documentation requirements</li><li>Organization and reliability of operational systems and records</li><li>Timely completion of administrative and financial workflows</li></ul>
Interview Process<ul><li>Initial Phone Screen</li><li>Video Interview with Recruiter</li><li>Practical Assessment (Bookkeeping or Inventory Management Scenario)</li><li>Final Interview</li><li>Offer &amp; Background Verification</li></ul>
#Bookkeeping #AdminAssistant #InventoryManagement #OperationsSupport #QuickBooks #RemoteWork #FinancialOperations #VendorManagement #AccountingSupport #BusinessOperations #AdministrativeSupport #Payroll #Excel #SmallBusinessOperations</div>

Administrative & Bookkeeping Assistant

Job SummaryThe Accountant is responsible for managing financial records, preparing financial reports, ensuring compliance with accounting standards and tax regulations, and supporting the organization's financial operations.Key Responsibilities<ul><li>Maintain accurate financial records and accounting books.</li><li>Prepare monthly, quarterly, and annual financial statements.</li><li>Record daily financial transactions and reconcile bank accounts.</li><li>Process accounts payable and accounts receivable.</li><li>Prepare and submit tax returns and ensure compliance with tax regulations.</li><li>Monitor budgets and prepare budget variance reports.</li><li>Assist in payroll processing and employee reimbursements.</li><li>Conduct account reconciliations and resolve discrepancies.</li><li>Support internal and external audits by providing required documentation.</li><li>Ensure compliance with company policies and accounting standards.</li><li>Maintain fixed asset registers and depreciation schedules.</li><li>Prepare financial reports for management decision-making.</li></ul>Qualifications<ul><li>Bachelor's degree in Accounting, Finance, or a related field.</li><li>Professional certification (e.g., CPA, ACCA, CMA) is an advantage.</li><li>2&ndash;5 years of accounting experience (or as required).</li><li>Proficiency in accounting software and Microsoft Excel.</li><li>Strong analytical and problem-solving skills.</li><li>Excellent attention to detail and organizational skills.</li><li>Good communication and interpersonal skills.</li></ul>Key Skills<ul><li>Financial reporting</li><li>Bookkeeping</li><li>Tax compliance</li><li>Budgeting and forecasting</li><li>Bank reconciliation</li><li>Accounts payable and receivable management</li><li>Payroll processing</li><li>Microsoft Excel</li><li>Accounting software (e.g., QuickBooks, SAP, Tally, Oracle)</li><li>Time management and accuracy</li></ul>Work Location: In person

Accountant

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