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hire coordination specialist (hcs)- uae Jobs in Dubai

hire coordination specialist (hcs)- uae

hr specialist

Desert Face Trading LLC

<div><div>We are seeking an experienced Senior HR Coordinator to oversee daily administrative operations and manage end-to-end HR coordination. The ideal candidate should have strong knowledge of UAE HR processes, excellent documentation skills, and hands-on experience with Dubai government portals. This role requires someone who is organized, proactive, and capable of handling multiple responsibilities while ensuring compliance with UAE labor regulations.
</div><div>Key Responsibilities:</div><ul><li>
Coordinate and manage the complete employee lifecycle, including recruitment, onboarding, probation, confirmation, transfers, and exit formalities.</li><li>
Prepare and maintain HR documents such as offer letters, employment contracts, warning letters, salary certificates, experience letters, and other employee correspondence.</li><li>
Maintain accurate employee records and ensure all HR documentation is up to date.
</li><li>Coordinate visa applications, renewals, cancellations, Emirates ID, medical appointments, and labor-related documentation.</li><li>
Handle attendance, leave records, employee files, and HR reporting.</li><li>
Manage company administrative functions, including office documentation and record management.</li><li>
Coordinate with internal departments to ensure smooth HR and administrative operations.</li><li>
Liaise with government departments, service providers, and external agencies as required.</li><li>
Ensure compliance with UAE Labour Law and company policies.</li><li>
Support payroll preparation by maintaining accurate employee data and records.</li><li>
Handle confidential employee information with professionalism and discretion.</li></ul><div></div><div> 
Requirements:</div><ul><li>
Bachelor's degree in Human Resources, Business Administration, or a related field.</li><li>
Minimum 5 years of experience in HR and Administration within the UAE.</li><li>
Strong knowledge of UAE Labour Law and HR best practices.</li><li>
Experience handling end-to-end HR processes independently.</li><li>
Hands-on experience with Dubai government portals.</li><li>
Excellent documentation, drafting, and record management skills.</li><li>
Strong communication and interpersonal skills.</li><li>
Excellent organizational and time management abilities.</li><li>
Proficient in Microsoft Office (Excel, Word, Outlook).</li><li>
Ability to work independently and maintain confidentiality.</li></ul><div></div><div> 
Skills:</div><ul><li>
HR Administration.</li><li>
Recruitment &amp; Onboarding.</li><li>
Employee Relations.</li><li>
UAE Labour Law.</li><li>
Visa &amp; Immigration Coordination.</li><li>
Government Portal Management.</li><li>
Documentation &amp; Record Keeping.</li><li>
Payroll Coordination.</li><li>
Microsoft Office.</li><li>
Communication &amp; Organizational Skills.</li></ul></div><div></div>

Senior Admin Executive

Naffco

Factory HR Coordinator: streamline attendance, payroll, onboarding, and records; drive compliance, engagement, and smooth HR ops for a large manufacturing workforce.
 <div><div><h3 class="jobSectionHeader">Job Summary</h3>
We are seeking a proactive and detail-oriented Factory HR Coordinator to support the day-to-day HR operations within a manufacturing environment. The role involves handling employee records, attendance management, payroll coordination, onboarding, employee relations, HR reporting, and ensuring compliance with company policies and labor regulations. The ideal candidate should have experience working in a factory or manufacturing setup and be comfortable managing a large workforce.<h3 class="jobSectionHeader">
Key Responsibilities</h3><ul><li>
Manage daily attendance, leave records, overtime, and shift schedules.</li><li>
Coordinate payroll inputs and ensure accurate submission of attendance and overtime data.</li><li>
Maintain employee files and HR records in compliance with company policies.</li><li>
Support recruitment activities, onboarding, and induction of new employees.</li><li>
Coordinate employee documentation, contract renewals, and HR correspondence.</li><li>
Generate HR reports related to manpower, attendance, leave, turnover, and payroll.</li><li>
Coordinate with production and department managers regarding workforce requirements.</li><li>
Ensure compliance with labor laws, company policies, and safety regulations.</li><li>
Support internal and external audits by maintaining proper HR documentation.</li><li>
Assist in implementing HR policies and procedures across factory operations.</li><li>
Maintain HR data within ERP/HRMS systems and ensure data accuracy.</li></ul><h3 class="jobSectionHeader">
Requirements</h3><ul><li>
Bachelor&rsquo;s degree in HR or related field</li><li>
3&ndash;5 years of HR experience in a factory/manufacturing setup</li><li>
Experience in attendance and payroll coordination</li><li>
Knowledge of UAE Labour Law</li><li>
ERP/HRMS experience (Oracle, SAP, etc.)</li><li>
Good Excel and communication skills</li></ul></div></div>
 <div><div><div><div>Department</div>
<div>Trucks &amp; Vehicles
</div><div>Locations</div>
<div>Dubai - UAE
</div><div>Monthly salary</div>
<div>AED2,500 - AED3,000</div></div></div></div>

Factory HR Coordinator

PayerMax

<div>
 
 
 
 ABOUT US
 
 
 
 
 PayerMax is a global fintech company rooted in emerging markets, offering seamless global payment solutions, including acquiring, payouts, and collections. Beyond payments, we deliver value-added services such as risk management, foreign exchange, multi-currency accounts, payment marketing, and tax services, designed to simplify and enhance the global payment experience
 
 
 Driven by a long-term strategic vision, we have steadily expanded our global payment network since our founding in 2018 and now serve over 150 markets worldwide. We&rsquo;ve built local offices in 18 countries and secured financial licenses and regulatory accreditations in key regions including Singapore, the UAE, Saudi Arabia, Hong Kong (China), Thailand, Indonesia, and the Philippines. Rooted in emerging markets, our mission is to help merchants make the most of every minute and every cent, while continuing to drive innovation in digital finance
 
 
 
 
 
 
 
 ABOUT THE ROLE
 
 
 
 
 As a member of our Global HR Team, you will have the opportunity to work closely with different HR function team and regional business teams. You will act as a
 
 Human Resources and Admin Expert
 
 , providing strong support for PayerMax's MENA business and contributing to the company's future growth
 
 
 
 
 
 
 
 KEY RESPONSIBILITIES
 
 
 
 
 
 HR Business Partner
 
 
 <ul>
 <li>
 Partner closely with business leaders to gain a deep understanding of business strategies and talent needs, and accordingly formulate and execute annual/periodic HR plans; conduct regular talent reviews to identify critical talent and capability gaps, and collaborate with the recruitment team to establish hiring priorities
 </li>
 <li>
 Drive the annual and quarterly performance review processes, coaching managers on goal setting, performance feedback, and improvement conversations; identify high-potential employees, develop Individual Development Plans (IDPs) for them, and coordinate training resources to support their professional growth
 </li>
 <li>
 Act as a communication bridge between employees and management, addressing employee concerns and resolving conflicts in a timely and appropriate manner to maintain a positive labor climate; lead various employee interviews (onboarding, probation, offboarding, career development, etc.) to continuously enhance employee satisfaction and retention; work with the C&amp;B team to clearly communicate compensation and benefits policies to employees, ensuring accurate and timely information delivery
 </li>
 <li>
 Actively promote and embody company culture and values; plan and organize team-building activities, employee care initiatives, and internal communication events to strengthen team cohesion
 </li>
 <li>
 Ensure all HR activities are conducted in full compliance with local labor laws and company policies, and stay updated on regulatory changes to mitigate compliance risks
 </li>
 </ul>
 
 
 
 
 
 Administration
 
 
 <ul>
 <li>
 Oversee the day-to-day administrative operations of the Dubai office, including office environment maintenance, facility management, office supplies procurement, and visitor reception; manage administrative vendors and service contracts, continuously optimizing administrative costs and service efficiency
 </li>
 <li>
 Coordinate communications with local government authorities (e.g., DMCC, MOHRE, Immigration, etc.) to ensure the company&rsquo;s business licenses and related documents remain fully compliant at all times
 </li>
 <li>
 Assist in arranging employee business travel (flights, hotels, ground transportation) and short-term accommodation; coordinate logistics for company meetings and client visits
 </li>
 </ul>
 
 
 
 
 
 
 REQUIREMENTS
 
 
 
 <ul>
 <li>
 Bachelor degree or above, preferably in Human Resources, Business Administration, or a related field; candidates with relevant industry experience are also considered
 </li>
 <li>
 8+ years of HR-related experience, with at least 3 years in an HRBP role; experience in administration management is required, and prior work experience in Dubai or the broader Middle East region is strongly preferred
 </li>
 <li>
 Solid knowledge and practical understanding of performance management, talent development, and other core HR modules
 </li>
 <li>
 Results-oriented, able to thrive in a fast-paced environment, with strong resilience to pressure and adaptability to change
 </li>
 <li>
 Excellent written and spoken English and Chinese, combined with outstanding communication and interpersonal skills; ability to quickly build and maintain effective relationships with internal and external stakeholders at all levels
 </li>
 <li>
 Familiarity with HR-related laws and regulations in the UAE and neighboring countries/regions is a plus
 </li>
 </ul>
</div>

HRBP & Admin Expert – Dubai

Rovamed for Medical,Surgical Trading

About the RoleRovaMED is looking for an experienced and highly motivated Senior Product Specialist to join our growing team. The successful candidate will be responsible for driving sales, developing key accounts, conducting product presentations, and building strong relationships with dermatologists, aesthetic physicians, plastic surgeons, and aesthetic clinics across the UAE.Key Responsibilities<ul><li>Promote and develop RovaMED's portfolio of aesthetic products within the UAE market.</li><li>Achieve monthly and annual sales targets.</li><li>Build and maintain relationships with key opinion leaders (KOLs), dermatologists, and aesthetic clinics.</li><li>Conduct product presentations, demonstrations, and clinical discussions.</li><li>Identify new business opportunities and expand market coverage.</li><li>Organize and support workshops, training sessions, and scientific events.</li><li>Monitor market trends, competitor activities, and customer feedback.</li><li>Maintain accurate CRM records and sales reports.</li></ul>Requirements✔ Minimum 2 years of UAE experience in Medical Aesthetics, Dermatology, Medical Devices, or Pharmaceutical Sales. ✔ Proven track record of achieving sales targets. ✔ Strong network within dermatology and aesthetic clinics in the UAE. ✔ Excellent communication, negotiation, and presentation skills. ✔ Valid UAE driving license. ✔ Bachelor's degree in Pharmacy, Medicine, Biotechnology, Life Sciences, or a related field. ✔ Self-motivated, ambitious, and able to work independently.Preferred Candidates<ul><li>Experience with aesthetic injectables, skin boosters, exosomes, mesotherapy, or regenerative medicine products.</li><li>Existing relationships with leading aesthetic clinics and physicians across the UAE.</li></ul>What We Offer<ul><li>Competitive salary + attractive incentive scheme.</li><li>Career growth opportunities within a rapidly expanding company.</li><li>Professional and supportive work environment.</li><li>Apply Now: HR AT Rovamed .ae</li></ul>Subject: Senior Product Specialist &ndash; UAE Aesthetics MarketOnly candidates with relevant UAE aesthetic market experience will be considered.Pay: AED7,000.00 - AED9,000.00 per monthWork Location: In person

Senior Product Specialist – Medical Aesthetics (UAE Experience Required)

Gama Security Systems

IT &amp; ELV Application Engineer (Genetec, Milestone, CEM, etc.)Location: Dubai, UAECompany: GAMA Security Systems LLCJob Type: Full-timeGAMA Security Systems LLC is looking for a highly skilled and certified IT &amp; ELV Application Engineer with strong expertise in Genetec, Milestone, CEM, and other integrated security platforms. If you have a passion for designing and implementing advanced security solutions, we'd love to hear from you!Key ResponsibilitiesDesign, deploy, and configure Genetec Security Center and Milestone XProtect Video Management System (VMS) solutions based on client requirements.Conduct site surveys to determine camera placement, system architecture, and network infrastructure for optimal performance.Integrate VMS platforms with third-party security systems, including:Access ControlVideo AnalyticsIntrusion Detection SystemsProvide technical support, troubleshooting, software upgrades, patch management, and performance optimization.Minimum 4 years of experience as an IT/ELV Application Engineer, Security Systems Engineer, or a similar role.Strong knowledge of :Genetec Security CenterMilestone XProtectNetwork infrastructure and TCP/IP protocolsAccess Control SystemsPreferred CertificationsCandidates holding one or more of the following certifications will have a strong advantage:Genetec Certified EngineerGenetec Certified SpecialistMilestone Certified Integration TechnicianMilestone Certified Integration EngineerCEM CertificationOther relevant manufacturer certificationsInterested candidates are invited to send their CV to: hr@gamatelecom.comPay: AED5,000.00 - AED8,000.00 per monthWork Location: In person

IT & ELV Application Engineer (Genetec, Milestone, CEM, etc.)

Genex Clinical Laboratories LLC

We're Hiring: MIS Executive (Google Sheet Automation Specialist)Location: UAE (Dubai)Job Type: Full-time, PermanentSalary: AED 3,000 &ndash; AED 4,500 per monthNote: Please apply only if you are currently in Dubai only.Are you someone who thrives on organizing data, creating smart spreadsheets, and turning numbers into insights? We're looking for a detail-oriented and tech-savvy professional to join our team and help us automate reporting and streamline our processes using Google Sheets.What you'll be doing:<ul><li>Keeping our data accurate and up to date across Google Sheets and other platforms</li><li>Pulling together data from different systems and presenting it clearly for internal use</li><li>Preparing regular and ad-hoc reports on business, financial, and operational performance</li><li>Analyzing data trends and helping us make informed decisions</li><li>Working closely with HR, finance, and operations teams to understand their reporting needs</li><li>Recommending improvements to how we work and use data</li><li>Collaborating with the IT team to improve systems and workflows</li></ul>What we're looking for:<ul><li>Hands-on experience in Google Sheets automation</li><li>Advanced knowledge of formulas like VLOOKUP, QUERY, ARRAYFORMULA, IMPORTRANGE, PIVOT TABLES, FILTER</li><li>Strong analytical skills and a knack for problem-solving</li><li>A proactive mindset and the ability to work well with cross-functional teams</li></ul>Job Type: Full-timePay: Up to AED4,000.00 per monthApplication Question(s):<ul><li>Are you available to join immediately?</li></ul>Experience:<ul><li>Google sheet automation: 2 years (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Work Location: In person

MIS Executive - Google sheet Automation (Male)

Taaleem

<div>
 
 Taaleem is committed to safeguarding and promoting the welfare of children. At Taaleem, we hold ourselves to a high standard of effective practices in relation to child protection and we are committed to safeguarding and promoting the welfare of children. We expect all staff to share this commitment. Successful applicants will be subject to various background checks including, receipt of high quality references, proof of relevant qualifications, identification and police checks, including overseas checks.
 
 
 
 
 
 Are you passionate about connecting great talent with meaningful opportunities? Do you thrive in a fast-paced environment where you can influence hiring strategy, build talent pipelines, and partner with senior stakeholders? If so, we'd love to hear from you.
 
 
 
 
 
 
 Taaleem
 
 is seeking
 
 a Talent Acquisition Speciali
 
 st to support the delivery and continuous development of our group-wide talent acquisition strategy across our schools and Central Office functions. This role offers an exciting opportunity to play a key part in attracting, engaging, and securing exceptional talent across academic, leadership, corporate, and operational positions.
 
 
 
 
 
 
 About the Role
 
 
 
 As a Talent Acquisition Specialist, you will manage end-to-end recruitment activities while driving proactive sourcing and talent pipelining initiatives. You will collaborate closely with hiring managers, school leaders, HR teams, and senior stakeholders to deliver effective recruitment solutions and support workforce planning across the organisation. You will also act as a key administrator and super-user of our Applicant Tracking System, ensuring recruitment processes are efficient, compliant, and data-driven.
 
 
 
 
 
 
 Key Accountabilit
 
 ies:
 
 
 
 
 
 
 
 
 
 Talent Acquisition, Talent Pipelining &amp; Workforce Planning
 
 
 
 <ul>
 <li>
 Develop and maintain proactive talent pipelines for current and future recruitment requirements across Taaleem schools and Central Office functions.
 </li>
 <li>
 Build and nurture talent communities through direct sourcing, networking, market mapping, referrals, university engagement and targeted recruitment campaigns.
 </li>
 <li>
 Partner with hiring managers and HR stakeholders to understand workforce requirements, anticipated vacancies and future hiring needs.
 </li>
 <li>
 Conduct market research and provide insights on talent availability, competitor activity, salary benchmarking and recruitment trends.
 </li>
 <li>
 Support initiatives aimed at reducing agency dependency and increasing direct sourcing capability across the organisation.
 </li>
 <li>
 Identify opportunities to strengthen Taaleem's employer brand and candidate attraction strategy.
 </li>
 <li>
 Support recruitment marketing initiatives including careers fairs, university partnerships, social media campaigns and talent attraction events.
 </li>
 <li>
 Produce recruitment analytics and workforce planning insights to support strategic hiring decisions and continuous improvement.
 </li>
 </ul>
 
 
 
 
 
 
 Recruitment
 
 
 
 <ul>
 <li>
 Manage and coordinate end-to-end recruitment activities across all Taaleem schools and Central Office functions, including teaching, leadership, ancillary and corporate vacancies.
 </li>
 <li>
 Act as the primary administrator and super-user of the Applicant Tracking System (ATS), ensuring recruitment activity is accurately managed, tracked and reported.
 </li>
 <li>
 Manage vacancy approvals, advertising, candidate communications, interview scheduling, assessment processes, offer management and hiring decisions through ATS.
 </li>
 <li>
 Provide support, training and guidance to school-based HR teams and hiring managers on recruitment processes, ATS utilisation and recruitment best practice.
 </li>
 <li>
 Monitor recruitment workflows and service levels to ensure timely delivery of hiring requirements.
 </li>
 <li>
 Prepare and publish job advertisements through approved recruitment channels, ensuring consistency of employer branding and recruitment standards.
 </li>
 <li>
 Support hiring managers with candidate shortlisting, screening and selection activities where required.
 </li>
 <li>
 Monitor recruitment metrics including time-to-fill, source effectiveness, candidate conversion rates and hiring outcomes.
 </li>
 <li>
 Ensure all recruitment activities comply with safeguarding requirements, Taaleem policies, employment legislation and educational authority requirements.
 </li>
 <li>
 Deliver a positive candidate experience through effective communication and stakeholder engagement throughout the recruitment lifecycle.
 </li>
 <li>
 Identify opportunities to improve recruitment processes, automation, reporting and system utilisation.
 </li>
 </ul>
 
 
 
 
 
 
 Onboarding
 
 
 
 <ul>
 <li>
 Liaise with schools and Central Office departments to facilitate a seamless onboarding experience for all new hires.
 </li>
 <li>
 Support the consistent implementation of Taaleem&rsquo;s group-wide onboarding framework across all schools.
 </li>
 <li>
 Assist with onboarding activities for Central Office employees and provide support to school-based onboarding processes where required.
 </li>
 <li>
 Ensure recruitment and onboarding data within ATS is accurate and complete to support reporting and employee lifecycle management.
 </li>
 <li>
 Respond to queries from new hires promptly and professionally, ensuring a positive employee experience from offer acceptance through induction.
 </li>
 </ul>
 
 
 
 
 
 What We're Looking For
 
 
 
 
 
 
 
 Education:
 
 
 
 Bachelor&rsquo;s degree or relevant management or field-specific qualification.
 
 
 
 
 
 
 
 Experience:
 
 
 
 <ul>
 <li>
 Minimum 3-4 years' recruitment or talent acquisition experience within a complex, multisite organisation.
 </li>
 <li>
 Demonstrated experience managing end-to-end recruitment across a variety of professional, operational or leadership roles.
 </li>
 <li>
 Experience building talent pipelines and sourcing passive candidates through multiple recruitment channels.
 </li>
 <li>
 Experience partnering with senior stakeholders and hiring managers to deliver recruitment solutions.
 </li>
 <li>
 Experience working with Applicant Tracking Systems (ATS) and recruitment reporting tools.
 </li>
 <li>
 Experience within the education sector is desirable but not essential.
 </li>
 </ul>
 
 
 
 
 
 Competencies:
 
 
 <ul>
 <li>
 Talent Acquisition Strategy &amp;Delivery
 </li>
 <li>
 Talent Sourcing &amp; Pipeline Development
 </li>
 <li>
 Workforce Planning &amp; Talent MappingApplicant
 </li>
 <li>
 Tracking System (ATS) Administration
 </li>
 <li>
 Recruitment Analytics &amp; Reporting
 </li>
 <li>
 Stakeholder Management &amp; Influencing
 </li>
 <li>
 Relationship Building &amp; Networking
 </li>
 <li>
 Recruitment Marketing &amp; Employer Branding
 </li>
 <li>
 Project Coordination &amp; Continuous Improvement
 </li>
 <li>
 Commercial &amp; Market Awareness
 </li>
 <li>
 Customer Service &amp; Candidate Experience
 </li>
 <li>
 Communication &amp; Presentation Skills
 </li>
 </ul>
 
 
 
 
 
 Attributes:
 
 
 <ul>
 <li>
 Proactive, adaptable and solutions -focused.
 </li>
 <li>
 Collaborative and approachable, with the ability to build effective relationships across all levels of the organisation.
 </li>
 <li>
 Confident and professional, with strong influencing and communication skills.
 </li>
 <li>
 Highly organised, with the ability to manage multiple priorities and deliver results in a fastpaced environment.
 </li>
 <li>
 Strong attention to detail and commitment to accuracy, quality and compliance.
 </li>
 <li>
 Customer-focused, with a commitment to delivering an excellent candidate and stakeholder experience.
 </li>
 </ul>
 
 
 
 
 
 Apply now via our careers page.
 
 
 
 
 
 
 
 Taaleem reserves the right to close job advertisements early if an outstanding candidate is identified. Early applications are strongly encouraged.
 
 
</div>

Talent Acquisition Specialist

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