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human resource office manager

Synnov Group

Synnov Group, Inc., an established growing Chicago professional services firm is seeking a Human Resource/Office Manager for their Corporate office in Chicago to support the organization with human resources, accounting, and general office related tasks. This position will provide administrative support to the assigned departments.MAJOR JOB DUTIES AND RESPONSIBILITIES: This position will perform duties such as payroll processing, employee expense reporting, human resource functions including but not limited to; recruiting &amp; new employee orientation, employee relations, employee benefits administration, and implementation of HR procedures, programs and practices, coordination of annual group benefit renewal, order new and/or updated business certificates of insurance. Additional duties include but not limited to efficiently running the day to day operations of the corporate office; establishing and maintaining an office filing system, coordination of meetings and conferences, supply ordering, and working on special projects as assigned.MINIMUM EDUCATIONAL REQUIREMENTS: Bachelor&rsquo;s Degree in Business or a related field preferredMINIMUM EXPERIENTIAL REQUIREMENTS: Minimum of three years of related administrative experience Bookkeeping knowledge preferred Knowledge of the construction and engineering industry preferredSPECIAL SKILLS REQUIRED: Office 365 QuickBooks Performing your duties in a professional office environment will require the use of office equipment including a photocopier, scanner, computer, and telephone.Job Type: Full-timePay: $55,000.00 - $80,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Human Resource/Office Manager

Pete's Fresh Market

<div>Title
Human Resources Retail Generalist
Pay Grade
Human Resources (HR)
Major Department
Management
Minor Department
Management
Report to
HR Director &amp; Store General Manager 
Job Summary The Human Resources Retail Generalist will primarily oversee Human Resource (HR) functions at the store level and communicate regularly with the corporate HR department. In addition to coordinating all communication and requests of the corporate office, the Corporate Liaison will work in conjunction with the General Manager (GM) of the Store to help manage the people side of this robust business. 
 Essential Job Responsibilities
<ul><li>Coordinate with the HR Department</li><li>
Serve as liaison and advocate for employees and corporate office</li><li>
Implement Performance Management</li><li>
Prepare and discuss the 30 Day Performance Review with new hires</li><li>
Facilitate the Annual Performance Review Process for all employees</li><li>
Recognize employee or department excellence (e.g., perfect attendance, no accidents, Employee of the Month)</li><li>
Provide Corrective Action Notices and Performance Improvement Plans when necessary</li><li>
Schedule meetings and communicate employee relations issues to the HR Department</li><li>
Recruitment and Onboarding</li><li>
Coordinate with Corporate Recruiter to identify store recruitment needs</li><li>
Schedule and help facilitate interviews with GM and Department Manager</li><li>
Conduct orientation for new employees</li><li>
Maintain accuracy and integrity of HRIS (Human Resources Information System)</li><li>
Collect any outstanding New Hire paperwork, specifically I-9 documentation</li><li>
Ensure employee demographics and job classifications are correct</li><li>
Input employee schedules</li><li>
Facilitate Vacation Requests &amp; Absence Requests</li><li>
Check payroll and hours daily</li><li>
Review, correct, submit, and process time punches, edits, and information to payroll</li><li>
Prepare corrections and check requests for biweekly payroll</li><li>
Uniform request forms</li><li>
Process Transfers (inter-departmental and inter-company)</li><li>
Maintain and organize employee files</li><li>
Benefits</li><li>
Answer questions about benefits</li><li>
Help facilitate annual open enrollment and new hire eligibility every month</li><li>
Lead wellness initiatives at the store level</li><li>
Investigate, write, and follow up on workers compensation and general liability claims and report status to HR department</li><li>
Ensure all employee terminations are reviewed with HR and properly documented</li><li>
Ensure employees benefits are terminated, including medical, dental, etc.</li><li>
Ensure employees final checks are delivered in accordance with state law</li><li>
Prepare for and occasionally attend unemployment hearings</li><li>
Run and analyze reports (e.g., late, overstaying break, no punch, auto clock out, etc.)</li><li>
Coordinate all communication for the store</li><li>
Work with store and department managers to provide support, information, and communication for team meetings/department huddles</li><li>
Take and distribute meeting minutes</li><li>
Act as central communication source for corporate office (e.g., Pricing, Accounting, Buying, HR, etc.)</li><li>
Disseminate and respond to e-mails and phone calls</li><li>
Implement Marketing Initiatives</li><li>
Provide weekly report of endcap space usage to Marketing Analyst</li><li>
Monitor in store signage needs and communicate with Marketing Team</li><li>
Implement Customer Service Initiatives</li><li>
Act as next level of customer service if issues are escalated</li><li>
Collaborate with the Corporate Customer Service Manager when complaints, requests, and suggestions are filtered through the website or corporate phone number. When appropriate, provide praise or constructive feedback for employees.</li><li>
Organize and help implement customer suggestions as they are relayed at store level</li><li>
Facilitate donation fulfillment</li><li>
Manage all administrative duties of the store</li><li>
Ensure neatness of office and front end</li><li>
Organize store monthly calendar</li><li>
Organize and re-order office supplies</li><li>
Fill out the Daily Store Log</li><li>
Reorder gift cards as needed</li><li>
Review alarm report</li><li>
Ensure breakrooms are clean and inviting</li><li>
Facilitate decorating store for holidays</li><li>
Work on special projects</li></ul>
Assist with the day to day efficient operation as an extension of the HR Department; Other duties as assigned 
Education, Certifications, and Requirements
<ul><li>Bachelors degree in human resources, industrial organizational psychology, related field, or equivalent work experience; and</li><li>
At least two (2) years of generalist human resources experience</li><li>
Preferred: two (2) years of grocery or retail experience</li></ul> 
Other Knowledge, Skills, and Abilities
<ul><li>Understand and be up to date with local, state, and federal employment and safety laws</li><li>
Ability to manage and work with people of varying backgrounds and culture</li><li>
Ability to manage multiple projects simultaneously and make critical deadlines</li><li>
Ability to make fair, unbiased decisions and stay level-headed in difficult situations</li><li>
Self-directed and ambitious</li><li>
Possess a high level of integrity and discretion</li><li>
Strong communication skills via phone, e-mail, and in person discussions</li><li>
Thorough and clear documentation skills</li><li>
Advanced with Microsoft Office Suite: Outlook, Excel, Word, and PowerPoint</li><li>
Willingness and ability to learn systems (e.g., HRIS, Back Office System, POS System)</li><li>
Exceptional organization skills</li><li>
Attention to detail</li><li>
Excellent fluency with the English language; command of the Spanish language a plus</li><li>
High level of emotional intelligence and interpersonal skills, especially when communicating verbally</li><li>
Must be capable of providing and modeling exceptional customer service, to both internal and external customers</li><li>
Flexibility to adapt in a variety of situations; willingness to wear many hats</li></ul> 
Work Environment/Physical Demands
<ul><li>The potential for prolonged sitting, standing, walking, squatting and/or bending</li><li>
The ability to lift up to 50 lbs. on occasion</li><li>
Travel to store locations required</li><li>
Occasional high stress when dealing with systems, customers, and/or staff members</li></ul> 
The above declarations are not intended to be an all-inclusive list of the duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the job. 
Benefits<ul><li>Health Insurance Plan (Medical, Dental, Vision)</li><li>Supplemental Insurance Plans (Voluntary Life Insurance, Short-Term Disability, Accident Insurance, and Critical Illness Insurance)</li><li>Paid Vacation</li><li>Paid Lunch Break</li><li>Direct Deposit</li><li>Employee Lunch Program and more!</li></ul> 
Starting hourly rates will be no less than the local minimum wage and will vary based on things like location, experience and qualifications. All positions are eligible for Overtime, and some positions will have guaranteed Overtime available. 
 
Hourly Rate is local minimum + $10 range. 
 
Brand: Pete's Fresh Market
 
Address: 3520 W 87th St Chicago, IL - 60652
 
Property Description: 87th and Kedzie
 
Property Number: 18</div>

Human Resources Retail Generalist

Midwest Express Clinic

<div>About the Company 
Chicago-based provider of urgent and primary care centers for individuals in the Midwest, focused on an affordable approach to delivering urgent and primary care services. Our primary focus is to provide a quality, convenient, and affordable healthcare option, with a specific focus on a more personal approach to care. 
 
Job Summary 
The successful Vice President of Human Resources will support the CEO and COO. As the Vice President of Human Resources, you play a crucial role in helping senior leadership develop HR strategies and ensure that all HR operations are in order and efficient. The Vice President of Human Resources is responsible for setting, enforcing, and evaluating legally compliant human resources policies, procedures, and best practices, and identifying and implementing long-range strategic talent management goals. As a member of the senior leadership team the Vice President has significant impact on shaping the Company&rsquo;s goals of scaling by leveraging data and insights to meet the needs of a rapidly evolving organization. The Vice President will work with the executive team and department leaders to ensure that we have efficient and valuable HR policies and procedures in growing organization. This role will be responsible for providing strategic leadership along with operational management. The position will also be responsible for continually build/maintain compliant practices with global HR process standards. The Vice President will partner with management and investor leadership to operate and navigate a fast-paced, highly entrepreneurial, private equity backed environment. 
 
The successful candidate will be responsible for the following:<ul><li>
Collaborates with executive leadership to define the long-term mission and goals of the organization; identifies ways to support this mission through policy creation and talent management</li><li>
Lead the integration and diligence process from an HR, benefits, and payroll perspective to ensure a smooth transition for acquisition
</li><li>Works to design and deliver innovative and adaptive talent acquisition strategies, in partnership with business leaders and HR Team</li><li>
Identifies key performance indicators for the organizations human resource and talent management functions; assesses the organizations success and market competitiveness based on these metrics</li><li>
Research, develops, and implements competitive compensation, benefits, performance appraisal, and employee incentive programs</li><li>
Provides guidance and leadership to the human resource management team; assists with resolution of human resources, compensation, and benefits questions, concerns, and issues</li><li>
Ensures compliance with employment, benefits, insurance, safety, and other laws, regulations, and requirements.</li><li>
Maintains knowledge of laws, regulations, and best practices in employment law, human resources, and talent management</li><li>
Establish and maintain audits of business process performance across regions and identify performance gaps</li><li>
Drafts and implements the organization&rsquo;s staffing budget, and the budget for the human resource department</li><li>
Calculates and provides staff with annual fringe benefit allowance, reviews enrollment forms for accuracy and coordinates enrollment with third-party administrator</li><li>
Ensure compliance with COBRA guidelines by preparing letters and other paperwork as directed; receives and records COBRA insurance premium payments</li><li>
Coordinates health, life and disability insurance enrollments and communicates with service providers concerning routine administration of programs
</li><li>Processes personnel action forms and ensures proper approvals; disseminates approved forms</li><li>
Maintains the employee handbook with updated resolutions and other pertinent information, as needed</li><li>
Conducts orientation programs for new employees</li><li>
Performs other duties as assigned</li></ul> 

Education and Experience<ul><li>
Bachelor&rsquo;s degree required, preferably in HR, Business Administration, or related field</li><li>
At least 6 years of strategic HR management experience required; multi-site, multi-state</li><li>
Deep knowledge of human resources processes typically in managerial capacity as well as expertise in the use and support of the related ERP modules, methods, and activation</li><li>
Excellent interpersonal and conflict resolution skills; Strong supervisor and leadership skills</li><li>
Thorough knowledge of employment-related laws and regulations</li><li>
Ability to use metrics and analytics</li><li>
Healthcare background preferred
</li></ul> 
Personal Attributes<ul><li>
Proactive thought leader consistently delivering results of the highest quality</li><li>
Progressive ability to engage and manage stakeholders across the business, particularly HR function and broad internal and external partners</li><li>
Ability to investigate and analyze organizational needs; Agile and innovative</li><li>
Strategic thinker with demonstrated experience in developing creative solutions to complex problems</li></ul>
This role has an expected salary range of $170,000 - $225,000. 
 
Benefits: Midwest Express Clinic is proud to offer our employees a competitive selection of employer sponsored medical, dental, vision, and short term disability plans that meet the diverse needs of our employees and their families. Employees can also opt into a wide range of voluntary benefit plans including, but not limited to pre-tax spending accounts (FSA, HSA, Dependent Care, and Commuter), life insurance, critical illness, and even pet insurance. We offer a company-sponsored 401K plan, with employer match, to help them plan for a financially secure future. We also believe in the importance of work-life balance, with all full-time employees eligible for Wellness or Paid Time Off benefits. 
 
Midwest Express Clinic is an equal opportunity employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local law.
7VI8NQGb9T</div>

VP of Human Resources

William Everett

<div>Job Summary: William Everett is seeking a highly organized and detail-oriented individual with a passion for Human Resources to join our team as a Human Resources Specialist. This is an exciting opportunity for the right candidate to work with a talented group of professionals, gain valuable experience in a variety of Human Resources functions, and make a real impact on the business. As an integral part of the Human Resources team, the Human Resources Specialist will provide critical support and contribute to the success of our organization with a focus on Recruitment and Talent Acquisition. 


Talent Acquisition and Recruitment
<ul><li>
Manage full-cycle recruitment including sourcing, screening, job postings, interviews, offers, and preboarding/onboarding.</li><li>
Partner with practice directors and managers to define role requirements, craft job descriptions, and align hiring strategies to business needs.</li><li>
Coordinate interview processes, including monitoring number of rounds, interviewer assignments, scheduling, and feedback.</li><li>
Engage directly with clients to understand role expectations, job qualifications, and manage client-specific preboarding requirements.</li><li>
Uphold and continuously improve recruiting processes to ensure consistency and compliance across all hiring efforts.</li><li>
Demonstrate working knowledge of employment laws including EEO, ADA, and other compliance-related guidelines.</li><li>
Leverage applicant tracking systems and HRIS tools such as UKG Ready, and LinkedIn Recruiter to manage candidate pipelines, preboarding and reporting.</li><li>
Recruiting across management consulting, ERP (SAP/Oracle), IT, customer service, project management, and engineering roles.</li><li>
Delivering a white-glove candidate experience and building strong talent pipelines.</li><li>
Supporting both internal hiring and external staffing engagements.</li></ul>

General Human Resources
<ul><li>
Maintain and update job descriptions based on new or evolving role requirements.</li><li>
In collaboration with the Director of People, performs routine tasks required to administer and execute human resource programs including, but not limited to performance, employee experience (recognition, engagement, and satisfaction) and training and development.</li><li>
Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff.</li><li>
Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.</li><li>
Performs other duties as assigned.</li></ul><ul><li>
 Bachelor&rsquo;s degree in human resources, business administration, psychology, communications, or a related field.</li><li>
 3 year Human Resources and/or Recruiting experience, ideally within professional services or consulting environments.</li><li>
 Experience managing multiple requisitions across various departments and seniority levels.</li><li>
 Strong understanding of sourcing strategies, compensation analysis, and labor market trends.</li><li>
 Proficiency in HRIS and applicant tracking systems.
</li><li> Proficiency in LinkedIn Recruiter
</li><li> Excellent written and verbal communication skills.</li><li>
 Foundational knowledge of employment law and HR compliance.</li><li>
 Strong organizational and project management skills.</li><li>
 An initiative-taking, self-directed approach with the ability to adapt in a fast-paced, evolving environment.</li></ul> 


Preferred Qualifications:
<ul><li>
 Experience supporting client-based or external-facing recruitment.</li><li>
 Background in consulting, ERP, or IT Staffing.</li><li>
 SHRM-CP or PHR Certification</li></ul> 


Pay Scale: $70,000 - $85,000 on an annual basis.

Benefits: Comprehensive benefits package including:
<ul><li>
Performance Bonus Eligible</li></ul>
<ul><li>401(k) plan</li></ul>
<ul><li>Medical, Dental and Vision Insurance</li></ul>
<ul><li>Life and disability insurance</li></ul>
<ul><li>Commuter Benefits</li></ul>
<ul><li>Paid time off options, including vacation, sick time, fixed holidays, parental leave.</li></ul>
William Everett is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, national origin, gender identity/expression, age, religion, disability, sexual orientation, genetics, veteran status, marital status, or any other characteristic protected by law.</div>

Human Resources Specialist

CIRCLE Foundation/ Innovations High Scho

Administrative Support<ul><li>Provide general administrative assistance to the HR Manager and HR team.</li><li>Maintain and update employee records, ensuring accuracy and confidentiality.</li><li>Prepare and distribute HR-related documents such as employment contracts, onboarding materials, and organizational policies.</li><li>Assist in organizing employee events, trainings, and recognition programs.</li></ul>Recruitment &amp; Onboarding<ul><li>Support the recruitment process by posting job openings, screening applications, scheduling interviews, and communicating with candidates.</li><li>Assist with onboarding of new hires by collecting documentation, preparing orientation materials, and conducting orientation sessions.</li></ul>Employee Records Management<ul><li>Maintain accurate and organized personnel files in both digital and physical formats.</li><li>Ensure compliance with HR documentation requirements and retention policies.</li></ul>Payroll &amp; Benefits Administration<ul><li>Assist with payroll preparation by ensuring accurate timekeeping and data entry.</li><li>Support employees with benefits-related inquiries and assist with benefits enrollment and changes.</li></ul>Employee Relations &amp; Communication<ul><li>Serve as a point of contact for employee inquiries about HR policies, benefits, and payroll, directing complex issues to the HR Manager as needed.</li><li>Help implement employee engagement and recognition initiatives to foster a positive workplace culture.</li></ul>Compliance &amp; Reporting<ul><li>Support compliance with federal, state, and local labor laws and organizational policies.</li><li>Assist in preparing HR reports, audits, and documentation required by the HR Manager.</li></ul>Other Duties<ul><li>Support training and professional development programs.</li><li>Perform other duties as assigned by the HR Manager.</li><li>Associate&rsquo;s or bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field strongly preferred.</li><li>At least 1 year of experience in HR support, or office coordination role</li><li>Familiarity with HR practices, payroll processes, and employment laws (local, state, and federal)</li><li>Strong organizational and time-management skills with the ability to manage multiple tasks, meet deadlines, and maintain accuracy.</li><li>Excellent interpersonal skills and a professional, approachable demeanor with the ability to build rapport with staff at all levels.</li><li>Strong written and verbal communication skills, with attention to detail and the ability to maintain confidentiality.</li><li>Proficiency with Microsoft Office (Word, Excel, Outlook), Google Workspace, and the ability to learn HRIS/payroll systems quickly.</li><li>Demonstrated ability to handle sensitive information with discretion and integrity.</li><li>Customer-service oriented, with a proactive and problem-solving mindset.</li></ul>Job Type: Full-timePay: $45,000.00 per yearBenefits:<ul><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li></ul>Application Question(s):<ul><li>Are you familiar with HR practices, payroll processes, and employment laws (local, state, and federal)?</li></ul>Work Location: In person

Human Resources Assistant

Mérieux NutriSciences

<div>Chicago

Regular

 MERIEUX NUTRISCIENCES

As a trusted partner, our Public Health mission is to make food systems safer, healthier and more sustainable. Throughout our global network in 27 countries, we offer to our customers a wide range of testing and innovative solutions dedicated to preventing health risks related to food, environment and consumer goods. External growth has been a key pillar of our history with more than 40 acquisitions completed in the last 10 years. 
 
 If you want to contribute to an inspiring long-term purpose, to be part of a fast growing company on a high-value market with significant build-up opportunities, and to grow in an entrepreneurial and warm environment, join us!

YOUR DAY TO DAY LIFE

We are looking for a Human Resources Manager in 401 N Michigan Ave, Suite 1400, Chicago, IL 60611 USA. Your mission will be to:

The Human Resources Manager provides both strategic and hands-on leadership for designated sites / business units and/or HR services. This role partners with site and functional leaders to implement people strategies that drive engagement, strengthen organizational capability, and support business objectives. The HR Manager leads a team or directly delivers HR services across employee relations, performance management, talent development, data systems management, and compliance. This role ensures HR programs and processes are executed consistently, equitably, and in compliance with applicable laws and policies. The HR Manager champions a culture of accountability and continuous improvement while supporting the growth and development of employees and leaders.

YOUR PROFILE

Qualifications Required 
Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field; or equivalent combination of education and experience. 
7&ndash;10 years of progressive HR experience, including multi-site or client group responsibility. 
Demonstrated experience advising leaders on employee relations, performance, and organizational effectiveness. 
Strong knowledge of U.S. (and, if applicable, Canadian) employment laws and HR best practices. 
Proven ability to influence, coach, and build relationships at all levels of the organization. 
Excellent communication, problem-solving, and change management skills. 
Proficiency with HRIS systems and comfort using data to inform decisions. 
2-5 years of experience directly leading a team.
Qualifications Desired
Master&rsquo;s degree in HR or Business-related field. 
HR certification preferred (e.g., SHRM-CP, PHR, CHRL or equivalent). 
Experience working in a matrixed or manufacturing/laboratory environment. 
Strong analytical and project management skills. 
Essential Functions and Responsibilities
Strategic Partnership: Partner with site and functional leaders to execute people strategies that align with business goals. 
Employee Relations: Provide guidance on complex employee relations issues, investigations, and disciplinary actions to ensure fairness and compliance. 
Talent Development: Support leadership development, performance management, and succession planning processes. 
Recruitment &amp; Onboarding: Partner with Talent Acquisition to attract and onboard top talent. 
Engagement &amp; Culture: Lead programs that promote engagement, retention, recognition, and a culture of accountability and belonging. 
Compliance: Ensure compliance with federal, state, and local employment regulations and company policies. 
Change Management: Support organizational changes through effective planning, communication, and coaching. 
Data &amp; Reporting: Use HR metrics and analytics to identify trends, recommend solutions, and measure impact. 
Collaboration: Work closely with Centers of Excellence (COEs) and HR peers to ensure consistent and effective program delivery. 
Continuous Improvement: Identify opportunities to enhance HR processes and improve employee experience. 
Other related duties as assigned. 
At any time, the incumbent must behave and operate in an ethical and Code of Conduct compliant manner.
Physical Demands and Work Environment
Operates in a professional office and laboratory environment. 
Uses standard office equipment including computers, phones, and video conferencing tools. 
May require extended hours during key project or audit periods.
Travel
Travel up to 20%, primarily US &amp; Canada, to supported sites and HR meetings.
Compensation Package Overview:
Compensation Range $120,00 - $135,00 annual salary USD 
Potential bonus: Up to 10% based on performance. 
 
Full Time Eligible Benefits Overview: 
Comprehensive medical, dental, and vision insurance plans. 
Generous paid time off (PTO) package to support work-life balance following state and local ordinances. 
Optional 401(k) plan with employer matching contributions.
The information above provides a general overview and may vary based on specific job responsibilities, location, or other factors. Details will be clarified during the hiring process. 


WHY JOIN US?
<ul>
<li>Because you would contribute to an inspiring Public Health purpose, supported by long-term and visionary shareholders.</li><li>
Because you would have an impact on our strategic pillars that build on 50 years of experience and expertise.</li><li>
Because you would be part of a community of an enthusiastic and skilled group of people who love co-building together and serving a purpose bigger than them.</li><li>
Because you would be welcome as you are, in a diverse and open-minded environment that is rich in our singularities and differences.</li><li>
Because you would grow in an international group of more than 8200 fantastic team members, with plenty of opportunities to learn and share.</li>
</ul>
Ready for the journey?</div>

Human Resources Manager

Erikson Institute

<div>Position Summary
The Assistant Director, HR &amp; Operations is a dynamic, cross-functional role that manages a wide range of administrative, operational, Human Resources, and event coordination responsibilities. Reporting to the Director, People &amp; Culture, this position ensures seamless administrative support, oversees key HR processes, manages facilities logistics, and serves as a facilitator and manager for institutional events. The role serves as a key administrative liaison across various departments, including Facilities and Human Resources. This is a hybrid role depending on institutional needs.
Key Responsibilities
Human Resources Operations<ul><li>
Manages and updates employee records in the HRIS (e.g., ADP Workforce Now).</li><li>
Manages all onboarding and offboarding processes.</li><li>
Coordinates recruitment logistics, including background checks, interview scheduling, and new hire orientation.</li><li>
Maintains I-9 documentation and ensures compliance with employment laws.</li><li>
Designs and delivers employee training on HR policies, compliance, procedures and professional development.</li><li>
Process all human resources and benefits invoices.</li><li>
Organizes all HR sponsored events and maintains the HR calendar.</li><li>
Provides administrative support to the Director, People &amp; Culture, including scheduling, reporting, and intranet updates.</li></ul> 
Facilities Coordination Management<ul><li>
Serves as the primary administrative liaison for internal (academic, administrative, student) and external users of campus facilities.</li><li>
Acts as the facilities logistics manager, providing consultation and facilitation for all Erikson events. Serves as an administrator for the room scheduling software (EMS) and manages/edits reservations for all staff.</li><li>
Manages the rental of Erikson space by external organizations, including correspondence, billing, room configuration, and event troubleshooting.</li><li>
Supervises security personnel and day porter staff. This includes scheduling, managing onboarding and training.</li><li>
Manages outgoing/incoming mail, equipment, and providers, including the postage machine and coordinating bulk mail.</li><li>
Oversees and maintains all stock supplies (paper, toner, stationery, kitchens) including maintains vending/coffee contracts and oversees service level agreements</li></ul>
Proactively identify and implement process improvements to evaluate and optimize processes and enhance operational efficiency and reduce time or cost.
Other duties as assigned in support of activities related to HR and Facilities support as needed. 
Qualifications
Education
Bachelor&rsquo;s degree required; Associate&rsquo;s degree with significant experience may be considered.
Experience<ul><li>
Minimum 5+ years of applicable administrative experience, with at least 3+ years in HR or academic operations preferred.</li><li>
Experience in event planning and facilities coordination is a plus.</li></ul>
Skills &amp; Certifications<ul><li>
Strong organizational and time management skills.</li><li>
Excellent interpersonal, written, and verbal communication.</li><li>
Proficiency in Microsoft Office Suite and HRIS systems (e.g., ADP Workforce Now).</li><li>
Ability to manage confidential information with discretion.</li><li>
PHR/SPHR or SHRM certification preferred.</li></ul>
Erikson is open to individual candidates from all backgrounds and experiences. Candidates should apply whether or not they feel that they meet all the requirements or qualifications for the position. We are looking forward to having exciting conversations with engaging candidates and will welcome your application.
TO APPLY: Please include a cover letter and resume in a single PDF.
About Erikson Institute
We are the premier early childhood development organization committed to ensuring that all children have equitable opportunities to realize their potential.
Erikson Institute&rsquo;s graduate school uniquely prepares child development, education, and social work leaders to improve the lives of young children and their families. Our impact and influence are further amplified through our innovative academic programs, applied research, direct services in the community, advocacy, policy and leadership.
Erikson Institute is an equal opportunity employer. We consider all applicants for employment without regard to race, color, religion, national or ethnic origin, sexual orientation, marital status, age, disability, veteran status, family responsibilities, or any other classes protected by federal, state, or local laws. In addition, Erikson Institute provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans With Disabilities Act and applicable state and local laws (including during the application or hiring process).
To learn more, please visit our web site at www.erikson.edu</div>

Assistant Director, HR & Operations

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