administrative assistant

hr executive

hr intern

hr manager

admin assistant

human resources admin

KGC Accounting & Bookkeeping

<p><b>Key Responsibilities</b></p><ul><li>Manage daily HR and administrative operations across multiple business units.</li><li>Handle employee records, visa processing, renewals, and documentation in compliance with UAE labor laws.</li><li>Lead recruitment activities, including job postings, screening, onboarding, and induction.</li><li>Maintain and update HR systems such as Odoo or Bayzat to ensure accurate employee data management.</li><li>Support payroll preparation, leave tracking, and employee benefits administration.</li><li>Act as the main point of contact for HR inquiries, employee relations, and conflict resolution.</li><li>Coordinate office operations, including supplies, communication, and facility management.</li><li>Review and update company policies in line with UAE labor law and best practices.</li><li>Assist in training coordination and performance management processes.</li><li>Handle employee relations issues and legal HR cases in compliance with UAE regulations.</li><li>Provide administrative support to management and ensure efficient workflow across departments.</li></ul><p><b>Qualifications &amp; Experience</b></p><ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.</li><li>Minimum of <b>5 years&rsquo; experience in HR within the UAE</b>.</li><li>Strong understanding of UAE labor laws and HR compliance procedures.</li><li>Practical experience with <b>HRIS systems</b> (e.g., Odoo, Bayzat).</li><li>Excellent communication, organizational, and multitasking skills.</li><li>HR certifications (CIPD, SHRM, or equivalent) are a plus.</li></ul><p><b>What We Offer</b></p><ul><li>A supportive and growth-oriented work environment.</li><li>Opportunities for professional development and career advancement.</li><li>Collaborative and people-focused company culture.</li></ul><p><b>Why Join Us?</b></p><p>Join a company that values efficiency, teamwork, and personal growth.<br/>Your initiative, ideas, and expertise will be appreciated as you help us build a thriving, compliant, and people-centric workplace in Dubai.</p><p>Job Type: Full-time</p>

HR & Admin Officer

Analytix Business Consultants

<p><b>Job Description</b></p><ul><li>Prefered Non-Keralites Candidates</li><li>Manage end-to-end recruitment by sourcing candidates through various job portals, screening profiles, coordinating interviews with hiring managers, and supporting the hiring process through onboarding.</li><li>Maintain employee attendance, leave records, and HR documentation.</li><li>Work closely with the backend operations team of Analytix HQ Operations Pvt. Ltd. to facilitate efficient HR, administrative, and operational processes.</li><li>Manage document attestation processes, including MOFA, embassy, and notary requirements.</li><li>Coordinate with government authorities, service providers, and clients on documentation matters.</li><li>Schedule meetings, appointments, and coordinate administrative arrangements.</li><li>Handle front office operations, visitor management, and call coordination.</li><li>Maintain document control, filing systems, and company records.</li><li>Follow up with clients on pending payments and documentation requirements.</li><li>Prepare administrative reports, trackers, and management updates.</li><li>Coordinate courier services and document dispatch/receipt.</li><li>Draft letters, agreements, forms, and official correspondence.</li><li>Assist with audit, compliance, and licensing documentation.</li><li>Maintain company databases and ensure record accuracy.</li><li>Ensure compliance with company policies and confidentiality standards.</li><li>Provide general administrative support and perform tasks assigned by managemen</li></ul><p>Pay: AED2,500.00 - AED3,000.00 per month</p><p>Ability to commute/relocate:</p><ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul><p>Application Question(s):</p><ul><li>Mandatory Requirement: Do you hold a valid UAE Spouse Visa or Own Visa?</li><li>Are you available to join immediately?</li><li>What is your current monthly salary (AED)?</li></ul><p>Work Location: In person</p>

HR & Admin Executive

Desert Face Trading LLC

<div><div>We are seeking an experienced <b>ADMIN MANAGER </b>to oversee daily administrative operations and manage end-to-end HR coordination. The ideal candidate should have strong knowledge of UAE HR processes, excellent documentation skills, and hands-on experience with Dubai government portals. This role requires someone who is organized, proactive, and capable of handling multiple responsibilities while ensuring compliance with UAE labor regulations.
</div><div><b>Key Responsibilities:</b></div><ul><li>
Coordinate and manage the complete employee lifecycle, including recruitment, onboarding, probation, confirmation, transfers, and exit formalities.</li><li>
Prepare and maintain HR documents such as offer letters, employment contracts, warning letters, salary certificates, experience letters, and other employee correspondence.</li><li>
Maintain accurate employee records and ensure all HR documentation is up to date.
</li><li>Coordinate visa applications, renewals, cancellations, Emirates ID, medical appointments, and labor-related documentation.</li><li>
Handle attendance, leave records, employee files, and HR reporting.</li><li>
Manage company administrative functions, including office documentation and record management.</li><li>
Coordinate with internal departments to ensure smooth HR and administrative operations.</li><li>
Liaise with government departments, service providers, and external agencies as required.</li><li>
Ensure compliance with UAE Labour Law and company policies.</li><li>
Support payroll preparation by maintaining accurate employee data and records.</li><li>
Handle confidential employee information with professionalism and discretion.</li></ul><div></div><div><b><br>
Requirements:</b></div><ul><li>
Bachelor's degree in Human Resources, Business Administration, or a related field.</li><li>
Minimum <b>5 - 10 years</b> of experience in HR and Administration within the UAE.</li><li>
Strong knowledge of UAE Labour Law and HR best practices.</li><li>
Experience handling end-to-end HR processes independently.</li><li>
Hands-on experience with Dubai government portals.</li><li>
Excellent documentation, drafting, and record management skills.</li><li>
Strong communication and interpersonal skills.</li><li>
Excellent organizational and time management abilities.</li><li>
Proficient in Microsoft Office (Excel, Word, Outlook).</li><li>
Ability to work independently and maintain confidentiality.</li></ul><div></div><div><b><br>
Skills:</b></div><ul><li>
HR Administration.</li><li>
Employee Relations.</li><li>
UAE Labour Law.</li><li>
Visa &amp; Immigration Coordination.</li><li>
Government Portal Management.</li><li>
Documentation &amp; Record Keeping.</li><li>
Payroll Coordination.</li><li>
Microsoft Office.</li><li>
Communication &amp; Organizational Skills.</li></ul></div><div></div>

Senior HR Admin

Manoj Reinsurance Brokers Ltd.

<p><b>Job Title:</b> Sr. Officer/Assistant - Admin</p><p><b>Department:</b> Administration</p><p><b>Reports To:</b> Chief Human Resources Officer</p><p><b>Type:</b> Full-time</p><p><b>Location</b>: DIFC, Dubai, UAE.</p><p><b>We are not looking for someone who simply &ldquo;handles admin.&rdquo;</b></p><p><b>We are looking for someone who makes things happen.</b></p><p>Someone street-smart, highly organised, commercially aware, and resourceful enough to find solutions without waiting for step-by-step instructions. Someone who anticipates what may go wrong, acts before it becomes a problem, and keeps the office, leadership schedules, vendors, travel, facilities, and administrative commitments running without disruption.</p><p>This is a hands-on role. It requires ownership, responsiveness, sound judgement, and the ability to remain composed when priorities shift, plans change, or urgent requirements arise.</p><p>If your approach is to identify problems and pass them to someone else, this role will not suit you.</p><p>If you naturally take responsibility, close every loop, and find a practical way forward, we would like to meet you.</p><p><b>WHAT YOU WILL ACTUALLY DO</b></p><p>You will:</p><ul><li>Take end-to-end ownership of office administration and facility management.</li><li>Maintain high standards across housekeeping, workplace upkeep, repairs, maintenance, and office readiness.</li><li>Manage vendors, service providers, procurement requirements, quotations, negotiations, contracts, and delivery follow-up.</li><li>Coordinate complete domestic and international travel arrangements, including flights, hotels, visas, transportation, itineraries, and last-minute changes.</li><li>Manage executive calendars, appointments, meetings, reminders, and follow-ups with precision.</li><li>Coordinate lease and rent renewals, administrative payments, invoices, petty cash, and supporting documentation.</li><li>Maintain accurate administration trackers covering contracts, renewals, payments, assets, maintenance, procurement, and vendor commitments.</li><li>Anticipate requirements, resolve operational issues, and ensure nothing is delayed because of poor planning or follow-through.</li><li>Handle sensitive information, leadership requirements, and company matters with absolute confidentiality.</li><li>Remain responsive when urgent business or administrative requirements arise outside normal working hours.</li></ul><p><b>You should apply ONLY if you:</b></p><ul><li>Are street-smart, practical, and naturally solution oriented.</li><li>Think beyond the immediate task and anticipate what needs to happen next.</li><li>Are exceptionally organised and disciplined in maintaining trackers, records, deadlines, and documentation.</li><li>Take ownership without requiring repeated reminders or supervision.</li><li>Can manage multiple priorities while remaining calm, accurate, and professional.</li><li>Are comfortable dealing with senior management, employees, landlords, government authorities, vendors, hotels, airlines, and service providers.</li><li>Are resourceful enough to find alternatives when the obvious option is unavailable.</li><li>Are eager to learn, quick to adapt, and open to taking on responsibilities beyond a narrowly defined job description.</li><li>Understand that administration requires dependability, responsiveness, and strong follow-through.</li><li>Believe that identifying a problem is only the beginning; your real responsibility is helping resolve it.</li></ul><p><b>You should NOT apply if you:</b></p><ul><li>Prefer fixed, repetitive tasks with limited ownership.</li><li>Frequently need reminders to follow up or close pending matters.</li><li>Escalate every issue without first exploring practical solutions.</li><li>Struggle with changing priorities, urgent requests, or last-minute arrangements.</li><li>Consider trackers and documentation to be routine paperwork rather than essential controls.</li><li>Are uncomfortable being accountable for outcomes.</li><li>Approach administration as a standard desk job with strictly defined boundaries.</li></ul><p><b>Non-negotiables:</b></p><ul><li>Minimum 5 years of relevant experience in executive assistance, administration, office management, or facility coordination in the UAE.</li><li>Valid UAE driving licence is mandatory.</li><li>Strong experience in facility management, vendor coordination, procurement, travel management, payments, and office administration.</li><li>Proven ability to manage calendars, meetings, renewals, maintenance requirements, petty cash, invoices, and administrative trackers.</li><li>Strong communication, negotiation, coordination, and stakeholder-management skills.</li><li>Excellent attention to detail, time management, confidentiality, and professional judgement.</li><li>Proficiency in Microsoft Office and administrative reporting tools.</li><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related discipline.</li></ul><p><b>What you&rsquo;ll get:</b></p><ul><li>A high-ownership role with direct exposure to leadership and business operations.</li><li>The opportunity to strengthen and professionalise the company&rsquo;s administrative function.</li><li>A workplace that values initiative, sound judgement, reliability, and practical problem-solving.</li><li>Competitive salary, dews contribution, visa, medical insurance, life insurance, flexible working, annual leave, and performance-based rewards.</li></ul><p><b>If you are the person who stays one step ahead, keeps everything organized, and finds a solution when others only see a problem, </b>we would like to hear from you.</p><p>Please submit your resume and a cover letter to <b>career@manojre.com</b> outlining your experience and why you are the ideal candidate for this role with the subject line:</p><p><b>Application &ndash; Sr. Officer/Assistant Manager &amp; Admin</b></p><p>Pay: From AED1.00 per month</p><p>Application Question(s):</p><ul><li>How many years of industry experience in the UAE do you have?</li><li>Do you have a UAE driver's license?</li><li>What is your current salary in AED?</li><li>What is your expected minimum salary in AED?</li><li>Have you previously managed executive assistant responsibilities?</li><li>Have you previously managed facility management, housekeeping and other related services?</li></ul><p>Work Location: In person</p>

Sr. Officer/Assistant Manager - Admin

Naseej

<p></p><div><div><p>We usually respond within a day</p>
</div>
<div></div><div><div><h5 class="jobSectionHeader"><b>Company Description:</b></h5>
<p>Naseej is a leading technology company committed to harnessing the power of digital transformation in learning &amp; knowledge management by enabling our customers to provide rich experiences for their users and adapt to a dynamic technology landscape while reducing their technical burden enabling them to focus on achieving their strategic objectives. And for almost 36 years, Naseej with its branches all over the MENA region had made many contributions to be one of the market leaders in the fields of E-Learning, Edu-Tech &amp; Digital transformation. Naseej website: <b>https://www.naseej.com/</b></p>
<h5 class="jobSectionHeader"><b>Job Summary:</b></h5>
<p>The Publisher Relations Manager will be responsible for managing and developing relationships with local, regional, and international publishers, particularly periodical publishers, to support publisher registration, ISSN services, legal deposit requirements, and digital content acquisition.</p>
<p>The role is highly field-oriented and requires regular communication and visits to publishers, as well as close coordination with internal teams responsible for ISSN, registration, digital content, and legal deposit.</p>
<h5 class="jobSectionHeader"><b>Key Responsibilities:</b></h5>
<p><b>1. Publisher Relations &amp; Field Engagement</b></p>
<ul><li><p>Establish and maintain effective relationships with local, regional, and international publishers.</p>
</li><li><p>Communicate directly with periodical publishers to update and complete publisher and publication records.</p>
</li></ul><p><b>2. Periodical Registration &amp; ISSN Support</b></p>
<ul><li><p>Coordinate with periodical publishers to update existing registration records, including publisher and publication information.</p>
</li><li><p>Obtain missing information and documentation to ensure the completeness and accuracy of registration records.</p>
</li><li><p>Verify the status of discontinued, suspended, or renamed periodicals and coordinate the required updates.</p>
</li><li><p>Monitor and validate URLs for electronic periodicals and ensure that online information remains accessible and accurate.</p>
</li><li><p>Link publisher information to relevant periodical records and follow up on required amendments or updates.</p>
</li><li><p>Engage with new publishers and explain ISSN services, registration procedures, and requirements.</p>
</li><li><p>Follow up on new ISSN applications and coordinate with publishers to obtain the required information and documentation.</p>
</li></ul><p><b>3. Legal Deposit &amp; Digital Content</b></p>
<ul><li><p>Follow up with publishers to ensure the deposit of print periodical issues in accordance with legal deposit requirements.</p>
</li><li><p>Coordinate with publishers to obtain digital copies of electronic periodicals for deposit in the National Library's digital repository.</p>
</li><li><p>Monitor and confirm the receipt of required print and digital publications.</p>
</li></ul><p></p><p><b>4. Reporting &amp; Follow-Up</b></p>
<ul><li><p>Maintain and regularly update publisher and periodical databases and records.</p>
</li><li><p>Track the status of registration, ISSN applications, and legal deposit activities.</p>
</li><li><p>Prepare periodic reports on progress, completion rates, outstanding requirements, and publisher engagement.</p>
</li></ul><h5 class="jobSectionHeader"><b>Requirements</b><b>:</b></h5>
<ul><li><p>Bachelor's degree in <b>Library and Information Science, Information Science, Publishing, or a related field</b>.</p>
</li><li><p>Minimum <b>3 years of relevant experience</b> in libraries, information management, publishing, periodicals, knowledge resources, or publisher relations.</p>
</li><li><p>Proven experience working directly with publishers, cultural institutions, libraries, or knowledge organizations.</p>
</li><li><p>Good knowledge of periodicals, publishing, <b>ISSN</b>, and legal deposit concepts and procedures.</p>
</li><li><p>Familiarity with bibliographic databases, records management, and data maintenance.</p>
</li><li><p>Strong communication, relationship-building, follow-up, negotiation, and persuasion skills.</p>
</li><li><p>Excellent organizational and time-management skills, with the ability to manage multiple publishers, applications, and follow-ups simultaneously.</p>
</li></ul></div></div><div><div><div><div>Department</div>
<div>Oper - Project Management</div>
<div>Locations</div>
<div>Dubai office</div>
<div>Employment type</div>
<div>Full-time</div>
<div>Nationalities that can apply.</div>
<div>Any Arab Nationalities</div>
</div></div></div><p></p><div><div><div><div>Contact Shereen Zaki Regional Talent Acquisition Specialist &ndash; Human Resources &amp; Admin Support
</div></div></div></div><p></p><div><div><div><div>
</div></div></div></div><div><div><div><h2 class="jobSectionHeader"><b>About Naseej</b></h2>
<div><p>Bringing together the latest technological advancement and know-how to support organizations in their digital transformation journey, Naseej offers a comprehensive suite of platforms and services, to empower organizations and enable them to focus on achieving their strategic objectives, fostering innovation, and maximizing productivity in the digital era.</p>
</div></div><div><div>Founded in 1989
</div><div>Co-workers 500</div></div></div></div></div><p></p>

Publisher Relations Manager

Maklad Design

<p><b>WE&rsquo;RE HIRING | DOCUMENT CONTROLLER &amp; ADMIN</b></p><p><b>Maklad Design LLC</b> is looking for a highly organized, proactive, and detail-oriented Document Controller &amp; Admin to join our team in Dubai.</p><p>The role will be responsible for company and project document control, tender documentation support, general office administration, and HR administrative support.</p><p><b>Key Responsibilities</b></p><p><b>Document Control</b></p><ul><li>Maintain and organize all company and project documentation.</li><li>Manage digital and physical filing systems and project folders.</li><li>Maintain document registers, revisions, submissions, approvals, and records.</li><li>File and track contracts, drawings, RFIs, reports, approvals, warranties, handover documents, and project correspondence.</li><li>Ensure documents are properly named, updated, archived, and accessible to authorized personnel.</li><li>Maintain confidentiality of company, employee, financial, and project documentation.</li></ul><p><b>Tender &amp; Prequalification Support</b></p><ul><li>Review tender requirements and prepare document checklists.</li><li>Coordinate with QS, Project Management, Design, Finance, Procurement, and Management to collect required documentation.</li><li>Compile and organize tender and prequalification documents for submission.</li><li>Maintain company profiles, licenses, certificates, project references, completion certificates, staff CVs, and other supporting documentation.</li><li>Follow up with relevant departments to ensure required documents are received before submission deadlines.</li><li>Assist with portal uploads and final tender document preparation.</li><li>Pricing, BOQs, quantity take-offs, costing, and commercial preparation remain the responsibility of the QS and relevant departments.</li></ul><p><b>Administration</b></p><ul><li>Handle general office administration and daily administrative requirements.</li><li>Maintain office inventory, stationery, and supplies.</li><li>Schedule meetings and appointments.</li><li>Prepare and circulate Minutes of Meetings (MOMs).</li><li>Prepare company letters, forms, correspondence, and administrative documents.</li><li>Coordinate documents requiring Management signatures and approvals.</li><li>Maintain administrative trackers, calendars, and renewal schedules.</li><li>Follow up on assigned tasks and outstanding documentation.</li><li>Provide general administrative support to Management and departments.</li></ul><p><b>HR Administrative Support</b></p><ul><li>Assist the HR Manager with HR documentation and administrative requirements.</li><li>Prepare approved offer letters, employment contracts, welcome letters, and related documents.</li><li>Schedule interviews and coordinate candidate appointments.</li><li>Assist with onboarding documentation and new employee induction.</li><li>Maintain employee files, attendance records, leave records, and HR trackers.</li><li>Track probation periods, contract renewals, and employee document expiries.</li><li>Prepare HR correspondence as instructed by the HR Manager.</li></ul><p><b>Requirements</b></p><ul><li>2&ndash;4 years UAE experience in Document Control and/or Administration.</li><li>Experience in Interior Fit-Out, Construction, Contracting, Engineering, or Architecture is preferred.</li><li>Experience with project documentation, tenders, and prequalification submissions is an advantage.</li><li>Strong Microsoft Office skills.</li><li>Good written and verbal English communication.</li><li>Strong filing, organization, and follow-up skills.</li><li>Ability to prepare professional emails, letters, reports, and MOMs.</li><li>Detail-oriented and able to handle multiple deadlines.</li><li>Able to handle confidential information responsibly.</li><li>Knowledge of HR administration and UAE employment documentation is an advantage.</li></ul><p><b>Position</b>: Document Controller &amp; Admin</p><p><b>Location</b>: Dubai, UAE</p><p><b>Employment Type:</b> Full-Time</p><p><b>Company</b>: Maklad Design LLC</p><p>Interested candidates may send their CV to <b>careers@makladdesign.com</b> with the subject:</p><p><b>Application &ndash; Document Controller &amp; Admin</b></p><p>Pay: AED4,000.00 - AED4,500.00 per month</p><p>Application Question(s):</p><ul><li>Apply only if you have experience here in UAE in documentation.</li><li>Nationality?</li><li>Current Salary?</li><li>Expected Salary?</li><li>Visa Status? (employment visa, visit visa, spouse visa, freelance visa, etc) mention it.</li><li>Can you join immediately, if yes, how many days?</li><li>How many years of experience do you have here in UAE as a document controller/admin?</li></ul><p>Work Location: In person</p>

Document Controller/Admin

Almkarem Drug Store L.L.C

<p>Pharmaceutical company is looking for an energetic and reliable Female <b>Admin assistant cum accountant. </b>The employee is required to undertake accounting and administrative tasks, and to support the rest of the team to work efficiently.</p><ul><li>The applicant should hold a bachelor&rsquo;s degree in management &amp; accounting.</li><li>Knowledge and experience of accounting is a must.</li><li>With experience in &ldquo;HR, DOCUMENT CONTROL, SALES, INVENTORY, PAYROLL, and ADMIN&rdquo;</li><li>Can maintain and update all documents and keep them orderly complete and categorize for easy accessibility to specific records (electronic and manual).</li><li>Ability to work and perform with minimum supervision.</li><li>Can work under pressure.</li><li>Excellent Administrative skills</li><li>English Speaking, Writing, and Reading Skills</li><li>Knowledgeable in using MS Office (Word, Excel, etc.) &amp; Accounting program (Tally)/CRM software.</li><li>Manage / maintain Commercial Invoices / daily accounts / Petty Cash and other documents and receipts.</li><li>High degree of multi-tasking and time management capability</li></ul><p>Job Type: Full-time</p><p>Ability to commute/relocate:</p><ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul><p>Experience:</p><ul><li>accountant: 2 years (Required)</li></ul>

Intern Accountant/ Administrative Assistant

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