administrative assistant Jobs in Abu Dhabi

administrative assistant

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human resources assistant

Marriott International

<div>Additional Information 
Job Number26072371 
Job CategoryHuman Resources 
LocationPO Box 91888 Al Maqta Area, Abu Dhabi, United Arab Emirates, United Arab Emirates 
ScheduleFull Time 
Located Remotely?N 
Position Type Non-Management 
<div><div>POSITION SUMMARY 
Assist and support management and the leadership team with handling and resolving Human Resources issues. Assist employees with internal and external transfer requests and procedures. Monitor and assist managers/supervisors with hiring processes and issues. Coordinate and conduct applicant drug screens, reference checks, background checks, motor vehicle checks, and social security number verification. Maintain applicant flow, drug screen, orientation and transfer request logs. Create and maintain new hire and personnel files and enter them into Human Resources Information Systems. Assist with orientation of new employees. Monitor all hiring and recruitment processes for compliance with all local, state, and federal laws and company policies and standards. Ensure accurate maintenance of all employee records and files (e.g., interview documents, I-9's). Support processing and maintenance of payroll records in accordance with policies and procedures, as necessary. Inform Human Resources management of issues related to employee relations within the division or property. Create and maintain filing systems. Generate Human Resources data reports as necessary Answer phone calls and record messages. Create and type office correspondence using computer. Serve as Human Resources subject matter expert and participate on project teams. Train new hires on Human Resources processes, programs, policies, information systems, etc. 
Follow all company policies and procedures; ensure uniform and personal appearance are clean and professional; maintain confidentiality of proprietary information. Speak with others using clear and professional language; prepare and review written documents accurately and completely; answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors. 
PREFERRED QUALIFICATIONS
Education: High school diploma or G.E.D. equivalent.
Related Work Experience: At least 1 year of related work experience.
Supervisory Experience: No supervisory experience.
License or Certification: None 
</div><div></div>At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.
At more than 100 award-winning properties worldwide, The Ritz-Carlton Ladies and Gentlemen create experiences so exceptional that long after a guest stays with us, the experience stays with them. Attracting the world&rsquo;s top hospitality professionals who curate lifelong memories, we believe that everyone succeeds when they are empowered to be creative, thoughtful and compassionate. 
<div>
 
Every day, we set the standard for rare and special luxury service the world over and pride ourselves on delivering excellence in the care and comfort of our guests.</div><div>
 
Your role will be to ensure that the &ldquo;Gold Standards&rdquo; of The Ritz-Carlton are delivered graciously and thoughtfully every day. The Gold Standards are the foundation of The Ritz-Carlton and are what guides us each day to be better than the next. It is this foundation and our belief that our culture drives success by which The Ritz Carlton has earned the reputation as a global brand leader in luxury hospitality. As part of our team, you will learn and exemplify the Gold Standards, such as our Employee Promise, Credo and our Service Values. And our promise to you is that we offer the chance to be proud of the work you do and who you work with.</div><div>
 
In joining The Ritz-Carlton, you join a portfolio of brands with Marriott International. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.</div></div></div>

HR Administrator – Learning & Government Relations - The Ritz Carlton Abu Dhabi, Grand Canal

<div>Additional Information 
Job Number26074128 
Job CategoryHuman Resources 
LocationPO Box 91888 Al Maqta Area, Abu Dhabi, United Arab Emirates, United Arab Emirates 
ScheduleFull Time 
Located Remotely?N 
Position Type Non-Management 
<div><div>POSITION SUMMARY
Assist in monitoring/tracking employee relations issues including resolution and follow-up. Assist and support management and the leadership team with handling and resolving Human Resources issues. Monitor all hiring and recruitment processes for compliance with all local, state, and federal laws and company policies and standards. Inform Human Resources management of issues related to employee relations. Respond to questions, requests, and concerns from employees and management regarding company and Human Resources programs, policies and guidelines. Disseminate information to employees related to employer-employee relations, employee activities, and personnel policies and programs. Review and ensure accurate maintenance of all employee records and files (e.g., interview documents, I-9's). Assist in logistics, administration, and scheduling of annual employee surveys. Answer phone calls and record messages.
Assist management in hiring, training, scheduling, evaluating, counseling, disciplining, and motivating and coaching employees. Follow all company and safety and security policies and procedures; report accidents, injuries, and unsafe work conditions to manager. Maintain confidentiality of proprietary information. Welcome and acknowledge all guests according to company standards. Speak with others using clear and professional language; answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees. Enter and locate work-related information using computers and/or point of sale systems. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors. 
PREFERRED QUALIFICATIONS
Education: High school diploma or G.E.D. equivalent.
Related Work Experience: At least 1 year of related work experience.
Supervisory Experience: At least 1 year of supervisory experience.
License or Certification: None</div>
At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.
At more than 100 award-winning properties worldwide, The Ritz-Carlton Ladies and Gentlemen create experiences so exceptional that long after a guest stays with us, the experience stays with them. Attracting the world&rsquo;s top hospitality professionals who curate lifelong memories, we believe that everyone succeeds when they are empowered to be creative, thoughtful and compassionate. 
<div>
 
Every day, we set the standard for rare and special luxury service the world over and pride ourselves on delivering excellence in the care and comfort of our guests.</div><div>
 
Your role will be to ensure that the &ldquo;Gold Standards&rdquo; of The Ritz-Carlton are delivered graciously and thoughtfully every day. The Gold Standards are the foundation of The Ritz-Carlton and are what guides us each day to be better than the next. It is this foundation and our belief that our culture drives success by which The Ritz Carlton has earned the reputation as a global brand leader in luxury hospitality. As part of our team, you will learn and exemplify the Gold Standards, such as our Employee Promise, Credo and our Service Values. And our promise to you is that we offer the chance to be proud of the work you do and who you work with.</div><div>
 
In joining The Ritz-Carlton, you join a portfolio of brands with Marriott International. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.</div></div></div>

Human Resources Executive - The Ritz Carlton Abu Dhabi, Grand Canal

Aldar Education

<div>
 
 Job Description
 
 
 
 Aldar Education are currently seeking a People &amp; Culture Assistant for Al Qurm Charter School to support our growing family of owned and operated schools in the UAE. This is an exciting opportunity to join the highly successful Aldar family of schools and to help shape the future of Abu Dhabi&rsquo;s leading school group.
 
 
 As the leading education group in Abu Dhabi, we provide inclusive and innovative learning that inspires and empowers communities. We offer a range of brands for all learners in our community, from nursery through to adult education. We offer the broadest choice of curricula. In the largest number of locations in Abu Dhabi.
 
 
 Starting with one school and 250 students in 2007, Aldar Education has grown into a highly sought-after education provider, now supporting over 31,000 students and a growing network of almost 5,000 educators, with over 100 nationalities, offering a wide range of curricula and ancillary services such as a Teacher Training Academy.
 
 
 Working collaboratively, our education network&rsquo;s purpose is to empower the next generation to shape our future, directly supporting the educational goals of Abu Dhabi&rsquo;s government. Today, Aldar Education&rsquo;s efforts are guided by the Abu Dhabi Economic Vision 2030 plan, which aims to build a sustainable knowledge-based economy through premium education.
 
 
 The successful candidates will be closely aligned with our core values and ethos and possess a genuine understanding and appreciation of the values of the region.
 
 
 
 Responsibilities
 
 
 
 
 Main Responsibilities:
 
 
 
 <ul>
 <li>
 Provide support to the HRO in all HR related concerns and tasks
 </li>
 <li>
 Assist in managing the onboarding process for all incoming staff, including pre- employment communication to ensure new starters are aware of the requirements for their role and for working and living in the UAE
 </li>
 <li>
 Primary responsibility to maintain, update, and ensure accuracy of the files stored in EDMS and the HR Master Database
 
 
 
 </li>
 </ul>
 
 Talent Acquisition &amp; Onboarding:
 
 
 
 <ul>
 <li>
 Assist with recruitment processes, including screening applications, scheduling interviews, and coordinating assessments.
 </li>
 <li>
 Help with onboarding new employees, ensuring they have the right documents, access, and information to start smoothly.
 </li>
 <li>
 Support visa processing and ADEK pass applications in coordination with relevant teams.
 
 
 
 </li>
 </ul>
 
 Performance Enablement:
 
 
 
 <ul>
 <li>
 Assist in coordinating performance appraisals and probation reviews.
 </li>
 <li>
 Track training and development opportunities for staff and maintain records of professional development.
 
 
 
 </li>
 </ul>
 
 HR Operations:
 
 
 
 <ul>
 <li>
 Health Insurance applications, renewals, cancellations and associated management for all school staff in coordination with HQ Public Relations team
 </li>
 <li>
 Management and reporting of staff time and attendance, including managing the time and attendance systems
 </li>
 <li>
 Process exiting staff as leavers and ensure all associated exit procedures are completed, including liaison with HQ payroll for the calculations of full and final settlements, and associated housing closeout procedures
 </li>
 <li>
 Maintain up to date confidential employment records and staff files on site at school
 </li>
 <li>
 Maintaining HR systems and ensuring they accurately reflect the staffing within the school
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Minimum Qualifications:
 
 
 
 <ul>
 <li>
 Minimum diploma / degree of higher education; or,
 </li>
 <li>
 Related industry qualification, of graduate level, for the assigned functional area(s).
 
 
 
 </li>
 </ul>
 
 Minimum Experience:
 
 
 
 <ul>
 <li>
 Minimum 2 years in HR or Recruitment in any industry; or
 </li>
 <li>
 1 year in Generalist HR within a service-related industry
 
 
 
 </li>
 </ul>
 
 Job Specific Knowledge &amp; Skills:
 
 
 
 <ul>
 <li>
 Competent using IT systems, including Microsoft Word/Excel/Outlook.
 </li>
 <li>
 Strong organizational and prioritisations skills.
 </li>
 <li>
 Experience liaising with government bodies in the UAE as well as a working knowledge of HAAD and Immigration requirements and processes.
 </li>
 <li>
 Fluent English communication skills, written and oral (Arabic proficiency is desirable)
 </li>
 <li>
 Attention to detail with diligent follow up, and able to execute in a timely manner.
 </li>
 <li>
 Skilled in multi-tasking and handling pressure.
 </li>
 <li>
 Organizational ability, of self and others.
 </li>
 <li>
 Forethought and forward planning (particularly as this relates to local Government compliance matters).
 
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 Aldar Education is a family of world-class, child-centered, and innovative schools based in the UAE. We educate students across our group of owned and managed schools and as we grow, so does our need for highly skilled, inspirational, and dedicated school and educational leaders. We offer an attractive remuneration package including a range of benefits. Our future-focused learning model includes both students and staff, so we place a special emphasis on professional development, coaching, and training.
 
 
 Successful candidates will have access to a wide network of professionals and opportunities to both lead and contribute to training others as well as developing themselves.
 
 
 This job description is not all-inclusive. Aldar Education reserves the right to amend this job description at any time. We are an equal opportunity employer, committed to a diverse and inclusive work environment. We are dedicated to our national development strategy and encourage UAE Nationals in their application to our company.
 
 
 Aldar Education is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. Offers of appointment are subject to satisfactory references and police clearance.
</div>

People & Culture Executive - Al Qurm Charter School

ambiance design

We are seeking a highly organized and proactive HR &amp; Administration Officer to manage the company&rsquo;s human resources and administrative functions. The ideal candidate will support day-to-day HR operations, employee administration, recruitment, visa processes, and client coordination while ensuring smooth internal operations within a fast-paced interior design environmentKey ResponsibilitiesHuman Resources &amp; Employee Administration&middot; Manage all employee administrative work, including attendance tracking, weekly reports, leave records, and personnel documentation.&middot; Maintain accurate and up-to-date employee files.&middot; Oversee onboarding and offboarding processes, ensuring compliance with company policies and UAE labor regulations.&middot; Handle employee queries related to HR policies, benefits, and procedures.Recruitment &amp; Talent Acquisition&middot; Manage the full recruitment cycle from sourcing, screening, and interviewing to final hiring approval.&middot; Coordinate interviews with management and ensure a smooth candidate experience.&middot; Prepare job offers, employment contracts, and related documentation.Visa &amp; PRO Coordination&middot; Handle visa renewals and new visa applications for employees.&middot; Liaise with PRO services for all immigration, labor, and government-related processes.&middot; Ensure compliance with UAE labor laws and immigration requirements.Client &amp; External Communication&middot; Act as a point of contact for clients, responding to inquiries in a timely and professional manner.&middot; Communicate with clients to explain, promote, and offer company services while maintaining a positive company image.&middot; Schedule meetings with clients, suppliers, and internal teams, ensuring proper coordination and follow-ups.Administration &amp; Office Management&middot; Maintain an organized database of suppliers, clients, and business contacts.&middot; Manage and archive all company records, including employee files, projects, events, and office supplies.&middot; Support project teams with administrative coordination related to design projects and site activities.&middot; Assist with general office management tasks to ensure smooth daily operations.Coordination &amp; Support&middot; Coordinate with designers, project managers, and suppliers to support project timelines.&middot; Assist in organizing company events, meetings, and internal activities.&middot; Ensure confidentiality of sensitive employee and company information at all times.Skills &amp; Qualifications&middot; Excellent communication and interpersonal skills.&middot; Proficient in English and Arabic.&middot; Strong problem-solving and organizational abilities.&middot; Ability to multitask and work under pressure in a fast-paced environment.&middot; High attention to detail and strong time management skills.&middot; Professional, confident, and client-focused attitude.Experience &amp; Requirements&middot; Minimum 2+ years of experience in an HR/Admin role within the UAE.&middot; Strong knowledge of UAE labor laws, visa processes, and HR best practices.&middot; Previous experience in an interior design, construction, or creative industry is an advantage.&middot; Proficiency in MS Office and HR/admin systems.Job Type: Full-timePay: From AED4,000.00 per month

HR & Administration Officer

Sundus

<div>
 
 
 Position: Talent Management &amp; Organisational Development Officer
 
 
 JPC: JPC - 6072
 
 
 Location: Abu Dhabi
 
 
 Experience: 5+ Years
 
 
 
 Job Required
 
 
 
 <ul>
 <li>
 Minimum of 5 years of experience in Talent Management, Organisational Development, or a related HR function within a large and reputable organisation.
 </li>
 <li>
 Bachelor s degree in human resources, Business Administration, Organisational Development, or a related discipline.
 </li>
 <li>
 CIPD qualification or other relevant professional certifications is preferred
 </li>
 <li>
 Demonstrated experience in organisational design, performance management, HR policy development, and stakeholder management.
 </li>
 <li>
 Ensure all approved organisational structure changes are accurately reflected in HR systems and communicated to relevant stakeholders.
 </li>
 <li>
 Conduct reviews and assessments of organisational and workforce-related business cases.
 </li>
 </ul>
</div>

Talent Management & Organisational Development Officer

ADIV Human Resources Consultancies, L.L.C

<div>
 
 Our client, a leading government entity in Abu Dhabi, is looking to recruit an Emirati Specialist- Performance &amp; Total Reward, who will be responsible for supporting the design and execution of performance management and reward frameworks. This role ensures that employees are evaluated fairly, rewarded competitively, and recognized in ways that promote accountability, motivation, and alignment with the firm's strategic objectives.
 
 
 
 
 
 Key Responsibilities:
 
 <ul>
 <li>
 Coordinate end to end annual performance cycles, reviews, evaluations.
 </li>
 <li>
 Provide training to different departments on the use of performance tools &amp; processes.
 </li>
 <li>
 Track completion rates and ensure consistency in the application of performance standards.
 </li>
 <li>
 Assist in implementing reward policies including bonuses, salary reviews, and non-monetary recognition.
 </li>
 <li>
 Coordinate the execution of annual compensation reviews.
 </li>
 <li>
 Monitor reward outcomes for internal equity and external competitiveness.
 </li>
 <li>
 Provide benchmarking support and maintain reward-related databases.
 </li>
 <li>
 Review and refine frameworks, policies &amp; procedures to ensure alignment with evolving organizational needs.
 </li>
 <li>
 Produce performance and reward dashboards for leadership review. Conduct analysis to identify trends, gaps, or inconsistencies.
 </li>
 <li>
 Support audit and governance requests with required documentation.
 </li>
 <li>
 Coordinate with Talent Management, Engagement and Organizational Development teams to ensure integration of reward into broader human capital practices.
 </li>
 </ul>
 
 
 
 
 Qualifications:
 
 <ul>
 <li>
 UAE NATIONALS ONLY
 </li>
 <li>
 Experience in Total Rewards for 5+ years
 </li>
 <li>
 Bachelors Degree in Human Resources
 </li>
 <li>
 Familiarity with HRIS systems
 </li>
 <li>
 Ability to map salary data, analyze surveys and build competitive rewards structures
 </li>
 <li>
 Expertise in dealing with senior stakeholders and discussing compensation packages to avoid any discrepancies.
 </li>
 </ul>
</div>

SPECIALIST – TOTAL REWARDS- EMIRATI

Abu Dhabi Capital Group

<div>
 
 Job Purpose
 
 
 HR &amp; Talent Acquisition Specialist will support Abu
 
 Dhabi Capital Group's talent acquisition activities and broader HR operations.
 
 
 
 
 
 
 &nbsp;
 
 
 Talent Acquisition
 
 
 
 
 
 
 &nbsp;
 
 
 1. Manage the end-to-end recruitment process from requisition
 
 approval through onboarding.
 
 
 
 
 2. Partner with hiring managers to understand business
 
 requirements and define role specifications.
 
 
 
 
 3. Source candidates through direct search, professional
 
 networks, referrals, recruitment platforms, and external recruitment partners.
 
 
 
 
 4. Conduct candidate screening, initial interviews, and
 
 assessments.
 
 
 
 
 5. Coordinate interview scheduling and candidate
 
 communications.
 
 
 
 
 6. Prepare candidate evaluation summaries and recruitment
 
 recommendations.
 
 
 
 
 7. Ensure a positive candidate experience throughout the
 
 recruitment process.
 
 
 
 
 8. Support executive search assignments and critical talent
 
 acquisition projects.
 
 
 
 
 9. Build and maintain talent pipelines for key and recurring
 
 positions.
 
 
 
 
 10. Support Emiratization recruitment initiatives and UAE
 
 National hiring programs.
 
 
 
 
 11. Maintain recruitment data, dashboards, reports, and hiring
 
 metrics.
 
 
 
 
 12. Ensure recruitment activities are conducted in accordance
 
 with ADCG policies and governance requirements.
 
 
 
 
 
 
 
 Talent Acquisition
 
 
 
 
 
 
 &nbsp;
 
 
 1. Manage the end-to-end recruitment process from requisition
 
 approval through onboarding.
 
 
 
 
 2. Partner with hiring managers to understand business
 
 requirements and define role specifications.
 
 
 
 
 3. Source candidates through direct search, professional
 
 networks, referrals, recruitment platforms, and external recruitment partners.
 
 
 
 
 4. Conduct candidate screening, initial interviews, and
 
 assessments.
 
 
 
 
 5. Coordinate interview scheduling and candidate
 
 communications.
 
 
 
 
 6. Prepare candidate evaluation summaries and recruitment
 
 recommendations.
 
 
 
 
 7. Ensure a positive candidate experience throughout the
 
 recruitment process.
 
 
 
 
 8. Support executive search assignments and critical talent
 
 acquisition projects.
 
 
 
 
 9. Build and maintain talent pipelines for key and recurring
 
 positions.
 
 
 
 
 10. Support Emiratization recruitment initiatives and UAE
 
 National hiring programs.
 
 
 
 
 11. Maintain recruitment data, dashboards, reports, and hiring
 
 metrics.
 
 
 
 
 12. Ensure recruitment activities are conducted in accordance
 
 with ADCG policies and governance requirements.
 
 
 
 
 
 
 &nbsp;
 
 
 Onboarding &amp; Employee Lifecycle
 
 
 
 
 
 
 &nbsp;
 
 
 1. Coordinate onboarding activities for new joiners.
 
 
 
 
 2. Facilitate employee induction and orientation programs.
 
 
 
 
 3. Support probation tracking and confirmation processes.
 
 
 
 
 4. Assist with employee transfers, promotions, salary changes,
 
 and other employee lifecycle activities.
 
 
 
 
 5. Ensure employee records and documentation are maintained
 
 accurately within HRIS.
 
 
 
 
 
 
 &nbsp;
 
 
 HR Generalist Support
 
 
 
 
 
 
 &nbsp;
 
 
 1. Support the implementation and administration of HR policies
 
 and procedures.
 
 
 
 
 2. Assist with annual performance management activities,
 
 including goal setting, mid-year reviews, and year-end assessments.
 
 
 
 
 3. Support employee engagement initiatives, surveys, and
 
 culture-building activities.
 
 
 
 
 4. Assist with workforce planning, organisational design, and
 
 succession planning exercises.
 
 
 
 
 5. Support learning and development initiatives and training
 
 administration.
 
 
 
 
 6. Provide first-line HR support to employees and managers on
 
 routine HR matters.
 
 
 
 
 7. Assist with HR reporting, audits, and compliance activities.
 
 
 
 
 
 
 &nbsp;
 
 
 Continuous Improvement
 
 
 
 
 
 
 &nbsp;
 
 
 1. Identify opportunities to improve recruitment and HR
 
 processes.
 
 
 
 
 2. Support the implementation of HR technology solutions and
 
 process automation initiatives.
 
 
 
 
 3. Participate in HR projects and strategic people initiatives
 
 as assigned.
 
 
 
 
 4. Contribute to the ongoing development and
 
 institutionalisation of ADCG's HR operating model.
 
 
 
 
 
 
 &nbsp;
 
 
 
 
 &nbsp;
 
 
 Experience:
 
 
 
 
 
 
 &nbsp;
 
 
 Bachelor's Degree in Human Resources, Business
 
 Administration, Psychology, or a related discipline.
 
 
 
 
 CIPD qualification or equivalent professional certification
 
 is preferred.
 
 
 
 
 4&ndash;5 years of progressive Human Resources experience.
 
 
 
 
 Minimum 3 years of hands-on recruitment and talent
 
 acquisition experience.
 
 
 
 
 Experience managing multiple recruitment assignments
 
 simultaneously.
 
 
 
 
 Exposure to HR operations, onboarding, employee relations,
 
 or broader HR generalist activities is desirable.
 
 
 
 
 Experience within a corporate, investment, professional
 
 services, or multinational environment is preferred.
 
 
 
 
 
 
 &nbsp;
 
 
 Core Competencies:
 
 
 
 
 1. Talent Acquisition
 
 &amp; Candidate Assessment
 
 
 
 
 2. Stakeholder
 
 Management
 
 
 
 
 3. Communication &amp;
 
 Relationship Building
 
 
 
 
 4. Interviewing &amp;
 
 Selection Techniques
 
 
 
 
 5. Workforce Planning
 
 
 
 
 6. Employee Lifecycle
 
 Management
 
 
 
 
 7. HR Systems &amp;
 
 Data Management
 
 
 
 
 8. Analytical &amp;
 
 Reporting Skills
 
 
 
 
 9. Attention to Detail
 
 
 
 
 10. Problem Solving
 
 
 
 
 11. Integrity &amp;
 
 Confidentiality
 
 
 
 
 12. Business partner
 
 Orientation
 
</div>

HR & Talent Acquisition Specialist

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