administrative assistant Jobs in Abu Dhabi

administrative assistant

hr coordinator

operations assistant

admin assistant

admin, hr & information officer Jobs in Abu Dhabi

admin, hr & information officer

human resources assistant

The Wave Lounge Beauty Spa

The HR and Accounts Assistant is responsible for providing administrative support to both the Human Resources and Finance departments. The role includes assisting with recruitment, employee records, payroll administration, attendance monitoring, visa and labour documentation, invoicing, accounts payable and receivable, petty cash, reconciliations, and maintaining accurate financial and HR records while ensuring compliance with company policies and UAE labour regulations.Key ResponsibilitiesHuman Resources<ul><li>Assist in recruitment by posting vacancies, screening CVs, scheduling interviews, and preparing employment documentation.</li><li>Must be able to conduct telephonic interviews</li><li>Must be able to arrange Demo/Trials/Face-To-Face Interviews</li><li>Prepare employment contracts, offer letters, warning letters, salary certificates, NOCs, experience certificates, and other HR correspondence.</li><li>Maintain employee personnel files and ensure all records remain accurate and confidential.</li><li>Monitor attendance, leave balances, overtime, public holidays, and absenteeism.</li><li>Assist in processing payroll and preparing payroll reports.</li><li>Assist with employee onboarding and offboarding processes.</li><li>Monitor probation periods and contract expiry dates.</li><li>Maintain HR databases and prepare monthly HR reports.</li><li>Support disciplinary procedures and ensure proper documentation.</li><li>Ensure compliance with UAE Labour Law and company policies.</li><li>Assist employees with HR-related enquiries.</li></ul>Accounts<ul><li>Prepare customer invoices and receipts.</li><li>Record daily financial transactions accurately.</li><li>Assist with accounts payable and accounts receivable.</li><li>Process supplier invoices and employee reimbursements.</li><li>Maintain petty cash records and prepare reconciliation reports.</li><li>Perform bank reconciliations.</li><li>Assist with monthly payroll verification.</li><li>Prepare payment vouchers, journal entries, and supporting documents.</li><li>Follow up on outstanding customer payments.</li><li>Assist in preparing monthly financial reports.</li><li>Maintain organised accounting records and filing systems.</li><li>Coordinate with external auditors and accountants as required.</li></ul>Administrative Duties<ul><li>Answer telephone calls and respond to emails professionally.</li><li>Maintain confidential company records and documents.</li><li>Order and monitor office supplies.</li><li>Coordinate meetings and prepare meeting minutes when required.</li><li>Assist with document filing, scanning, and archiving.</li><li>Support management with administrative tasks and special projects.</li></ul>Skills &amp; Competencies<ul><li>Excellent organisational and time management skills.</li><li>Strong attention to detail and accuracy.</li><li>Good communication and interpersonal skills.</li><li>Ability to maintain confidentiality.</li><li>Proficient in Microsoft Office (Excel, Word, Outlook) and Canva for Birthday Greetings designs.</li><li>Must be familiar with PDF and/or Adobe</li><li>Experience with payroll and accounting software is preferred.</li><li>Ability to multitask and meet deadlines.</li><li>Problem-solving and analytical skills.</li><li>Professional attitude and customer service orientation.</li></ul>Working Conditions<ul><li>Office-based position.</li><li>May be required to work additional hours during payroll processing, audits, or month-end closing.</li><li>Required to maintain strict confidentiality of employee and financial information.</li></ul>Please share your updated CVs via whatsapp at +971 50 926 1797. Preferably immediate joiners.Work Location: In person

HR and Accounts Assistant

Promech Inspection and Engineering LLC

Job SummaryWe are seeking a proactive and experienced HR &amp; Admin Executive with prior UAE experience to join our team. The ideal candidate will be responsible for managing day-to-day HR operations, administration, employee relations, and compliance with UAE labor regulations. This role requires excellent organizational, communication, and multitasking skills.Key ResponsibilitiesHuman Resources<ul><li>Manage the full employee lifecycle, including recruitment, onboarding, orientation, and offboarding.</li><li>Prepare employment contracts, offer letters, HR letters, and employee documentation.</li><li>Maintain employee records and HR databases with accuracy and confidentiality.</li><li>Process leave management, attendance, and payroll inputs.</li><li>Coordinate visa processing, Emirates ID, labor card, and work permit documentation.</li><li>Ensure compliance with UAE Labour Law and company HR policies.</li><li>Handle employee grievances and support performance management processes.</li><li>Coordinate training and employee engagement activities.</li></ul>Administration<ul><li>Oversee daily office administration and ensure smooth office operations.</li><li>Manage office supplies, vendor coordination, and facility maintenance.</li><li>Coordinate travel arrangements, accommodation, and transportation when required.</li><li>Maintain company records, licenses, permits, and insurance renewals.</li><li>Support management with reports, correspondence, and administrative tasks.</li><li>Coordinate with government authorities and service providers as needed.</li></ul>Requirements<ul><li>Bachelor's degree in Human Resources, Business Administration, or a related field.</li><li>Minimum 3&ndash;5 years of HR &amp; Administration experience in the UAE.</li><li>Strong knowledge of UAE Labour Law and HR best practices.</li><li>Experience handling recruitment, payroll coordination, visa processing, and employee relations.</li><li>Proficiency in Microsoft Office (Excel, Word, Outlook); experience with HRMS software is an advantage.</li><li>Excellent verbal and written communication skills in English.</li><li>Strong organizational skills with the ability to prioritize multiple tasks.</li><li>Professional and able to maintain confidentiality.</li></ul>What We Offer<ul><li>Competitive salary (based on experience)</li><li>Employment visa and medical insurance</li><li>Annual leave and air ticket as per company policy</li><li>Opportunities for professional growth and career development</li></ul>Pay: AED2,500.00 - AED3,500.00 per monthWork Location: In person

HR & Admin Executive

PureHealth

<div>
 
 
 Job Title: Administrative Assistant (Front Desk)
 
 
 
 
 
 
 
 Location: Abu Dhabi
 
 
 
 
 
 
 
 About the Ro
 
 le
 
 
 We are seeking a poised, service-oriented Administrative Assistant (Front Desk) to be the welcoming face and professional anchor of our Abu Dhabi office. This role demands an individual who embodies exceptional hospitality standards, delivers seamless coordination, and maintains an unwavering commitment to service excellence.As the first point of contact for our guests, partners, and internal teams, you will ensure a polished and memorable front-office experience while supporting the broader organization with high-level administrative efficiency.
 
 
 
 
 
 We are looking for someone who naturally brings premium guest-service etiquette, refined presentation, and an elevated customer-facing approa
 
 ch.
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
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 Oversee front desk operations with grace and professionalism, ensuring every visitor and caller receives a warm, hospitality-driven experience.
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 Greet and assist guests, coordinate visitor logistics, and uphold reception standards befitting a high-end corporate environment.
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 Manage incoming calls, emails, and inquiries with clarity, accuracy, and a customer-first mindset.
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 Organize and support internal and external events, including meeting arrangements, logistics coordination, and guest preparation.
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 Handle meeting room schedules, appointment confirmations, and day-to-day office coordination.
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 Provide cross-functional administrative support to various departments, ensuring smooth and efficient internal operations.
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 Maintain an aesthetically pleasing reception and office environment in line with corporate branding and service expectati
 
 ons.
 
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 </ul>
 
 
 
 <ul>
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 Qualifications &amp; Experience
 
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 Bachelor&rsquo;s degree, diploma, or equivalent experience in administration, hospitality, or a relatedfield
 
 .
 
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 Preferred
 
 :
 
 Strong hospitality or front-of-house experience (hotel, luxury service, airlines, or premium customer service).
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 Excellent interpersonal and communication skills with a professional demeanor and polished presentation.
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 Demonstrated ability to multitask, prioritize, and work in a fast-paced, client-facing setting.
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 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
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 Strong command of written and verbal English; additional languages are an advantage.
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 A proactive, detail-oriented individual with a service-driven mindset and impeccable organizational skills
 
 .
 
 </li>
 </ul>
 
 
 
 
 
 About PureHealth
 
 
 
 PureHealth is the UAE&rsquo;s largest integrated healthcare platform, committed to revolutionizing the nation&rsquo;s healthcare ecosystem and advancing the future of health through innovation, technology, and world-class care del
 
 ivery.
 
 
 
 
 
 
 
 Why Join Us
 
 
 
 At PureHealth, you&rsquo;ll be part of a transformational journey to redefine healthcare through technology and human-centered innovation. We empower our teams to create impact, challenge boundaries, and lead change. Working with us means contributing to a purpose-driven mission&mdash;advancing the future of health&mdash;while growing your career in one of the UAE&rsquo;s most dynamic, fast-evolving organizations
 
</div>

Administrative Coordinator (Front Desk)

Stanford Nursery

About Stanford NurseryStanford Nursery is a leading early childhood education center in Al Ain, UAE, committed to providing a safe, caring, and stimulating environment where children can learn, grow, and thrive. We are looking for enthusiastic individuals who are passionate about supporting children's early development and creating positive learning experiences.Position SummaryWe are seeking caring, energetic, and dedicated Early Years Teaching Assistant to support our teachers in delivering high-quality early years education. The successful candidates will assist with classroom activities, supervise children, and help maintain a safe, engaging, and nurturing learning environment.Key Responsibilities:<ul><li>Support teachers during classroom activities and learning sessions.</li><li>Assist children with daily routines, meals, and personal care when required.</li><li>Prepare classroom materials and learning resources.</li><li>Maintain a clean, safe, and organized classroom environment.</li><li>Supervise children during indoor and outdoor activities.</li><li>Encourage children's social, emotional, and physical development.</li><li>Support children's health, safety, and wellbeing at all times.</li><li>Communicate professionally with teachers, parents, and colleagues.</li><li>Follow nursery policies and safeguarding procedures.</li></ul>Requirements:<ul><li>High School Diploma or relevant qualification (Diploma in Early Childhood Education is an advantage).</li><li>Previous experience working with children or in a nursery is preferred.</li><li>Passion for working with young children.</li><li>Good communication and teamwork skills.</li><li>Basic English communication skills.</li><li>Caring, patient, and responsible personality.</li><li>Candidates currently residing in the UAE are preferred.</li><li>Immediate joiners are highly preferred.</li></ul>Why Join Stanford Nursery?<ul><li>Professional and supportive working environment.</li><li>Training and career development opportunities.</li><li>Friendly and collaborative team.</li><li>Opportunity to make a positive impact on children's lives.</li></ul>Pay: AED2,000.00 - AED2,500.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Education:<ul><li>High school or equivalent (Preferred)</li></ul>Experience:<ul><li>Nursery Teaching Assistant: 1 year (Required)</li><li>Working with children: 1 year (Required)</li><li>working within the EYFS curriculum: 1 year (Preferred)</li></ul>Work Location: In person

Nursery Teaching Assistant

Anantara Hotels & Resorts

<div>
 
 Job Location:
 
 
 
 Qasr Al Sarab Desert Resort By Anantara
 
 
 
 Overview
 
 
 
 Minor Hotels is an international hotel owner, operator and investor, currently with a diverse portfolio of over 530 properties designed intelligently to appeal to a variety of travellers, serving new passions as well as personal needs. Through our Anantara, Avani, Elewana, Oaks, NH Hotels, NH Collection, nhow and TIVOLI properties, Minor Hotels operates in 50+ countries across Asia Pacific, the Middle East, Africa, the Indian Ocean, Europe and South America.
 
 
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 To follow and implement all operational security procedures within the hotel.
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 Management and security oversight of all contractors, suppliers or vendors working on property.
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 Provide a courteous and professional service to all customers, staff, vendors and suppliers.
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 To keep the security and hotel senior management informed on all matters relating to the Security aspects of the hotel on a daily basis.
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 Protect all guest and staff areas of the hotel from unauthorised access or intruders.
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 Incident/Emergency Handling
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 Incidents and Emergencies are emotionally charged situation, particularly when there are allegations of theft. All guests, staff or other people involved must be dealt with sensitively and professionally so as not to inflame the situation.
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 As required by the Security Manager, to professionally conduct full inquiries and follow-up activities for all security related incidents.
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 As required, to carry out formal searches on employees, locker rooms and place of work as directed by hotel management, with the presence of Human Resources Executive as a witness. All people interviewed or searched are to be presumed innocent unless proven guilty.
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 To attend all regular training for security personnel
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 Attend daily briefings and maintain duty in the area of assignment. Ensure that you have the information and equipment you need to do your job.
 
 
 </li>
 </ul>
 Not the right fit? Set up email alerts as new job postings become available that meet your interest!
</div>

Security Officer (Female-CCTV Officer)

Aldar Education

<div>
 
 Job Description
 
 
 
 Cranleigh Abu Dhabi is currently seeking a Teaching Assistant (UAE National). This is an exciting opportunity to join the highly successful Aldar family of schools and to help shape the future of Abu Dhabi&rsquo;s leading school group.
 
 
 Cranleigh Abu Dhabi sits at the entrance to Saadiyat&rsquo;s emerging Cultural District in keeping with the school&rsquo;s motto, &lsquo;Ex Cultu Robur&rsquo; &ndash; &lsquo;From Culture Comes Strength&rsquo;. Built over seven hectares, the bespoke campus is situated within minutes of New York University Abu Dhabi and the beautiful Saadiyat Beach, as well as the magnificent Louvre Abu Dhabi and the vibrant Berklee College of Music.
 
 
 In addition to the broad academic curriculum, our daily routine offers a wealth of opportunities that allow pupils to explore their full range of talents in fine arts, performing arts, music, sport and other activities such as gymnastics, golf, horse riding and debating to name but a few. We are looking for first-class educators to join our vibrant team and work with us in our pursuit of excellence.
 
 
 
 Responsibilities
 
 
 
 
 Classroom Support
 
 
 
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 Work with groups or individuals to support learning across the curriculum.
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 Use school policies and methods to help pupils (e.g., phonics, math strategies).
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 Record pupil activities and assist with administrative tasks like preparing resources, setting up the classroom, and creating displays.
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 Encourage independence by questioning, modeling, and supporting personal organization and hygiene.
 
 
 
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 </ul>
 
 Pupil Engagement and Supervision
 
 
 
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 Build positive relationships with pupils through meaningful communication, enthusiasm, patience, and respect.
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 Supervise pupils during breaks, school trips, transitions, and specialist lessons.
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 Manage behavior positively and act as a role model.
 
 
 
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 </ul>
 
 Professional Collaboration and Development
 
 
 
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 Work closely with the class teacher to ensure effective communication and lesson preparation.
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 Maintain confidentiality at all times.
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 Be proactive in seeking support or training for personal development.
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 Report concerns about pupils to the class teacher.
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 Stay flexible and contribute actively to the school community.
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Minimum Education
 
 
 
 <ul>
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 High School Certificate
 
 
 
 </li>
 </ul>
 
 Minimum Experience
 
 
 
 <ul>
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 1 years experience as a Teaching Assistant
 
 
 
 </li>
 </ul>
 
 Job Specific Knowledge &amp; Skills
 
 
 
 <ul>
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 UAE National Role
 </li>
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 To be able to develop positive working relationships with all members of the school community from children to teaching staff to administrative staff to parents.
 </li>
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 To be able to use initiative, be flexible and have a positive attitude.
 </li>
 <li>
 To be able to support children in all aspects of school life and help them to become independent learners.
 
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 Aldar Education are a family of world-class, child-centred, and innovative schools based in the UAE. We educate over 38,000 students across our group of owned and managed schools and as we grow so does our need for highly skilled, inspirational, and dedicated school leaders. We offer an attractive remuneration package. Our future-focused learning model includes both students and staff and so we place a special emphasis on professional development, coaching and training.
 
 
 This job description is not all-inclusive. Aldar Education reserves the right to amend this job description at any time. We are an equal opportunity employer, committed to a diverse and inclusive work environment. We are dedicated to our national development strategy and encourage UAE Nationals in their application at our company.
 
 
 
 Aldar Education is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. Offers of appointment are subject to satisfactory references and police clearance.
 
</div>

Teaching Assistant (UAE National) - Cranleigh Abu Dhabi

Archirodon Group N.V

<div>Company Description 
Archirodon, having earned its reputation as a reliable and respected international contractor for more than a half century in the Engineering, Procurement and Construction (EPC) market, continues to create value to its stakeholders by executing complex EPC projects worldwide, in recognition of its superior standards of performance.
We have an outstanding record in completing major Energy, Marine, Infrastructure and Defense &amp; Security projects around the globe and we pride ourselves on delivering over the years the kind of reliability and trust that the client has the right to expect from a major EPC contractor.
Are you ready to travel, be part of and learn from an international dynamic team? Are you an enthusiastic, self-motivated, resourceful and highly skilled professional, looking for a role to get passionate about? Would you like to be part of a dynamic EPC leader with global presence? We&rsquo;d like to meet you! 
Job Description 
We are constantly growing and are currently looking for Construction Section Head (E&amp;I) to join a top qualified and knowledgeable team in a prospect Oil &amp; Gas project in UAE.
Would you like to be part of a dynamic EPC leader with global presence? We&rsquo;d like to meet you.
Join our worldwide journey. Build on something that matters!
What you will need to do:<ul><li>
Ensure that his crew is educated with the HSE rules and fully comply with them.</li><li>
Ensure that the day-to-day operations are conducted in accordance with the daily construction plan and schedule.</li><li>
Co-ordinate with other project sections to achieve the above target.</li><li>
Ensure that the required resources are available on time.</li><li>
Identify the problems and resolve them.</li><li>
Provide the required technical documentation to his team.</li><li>
Ensure timely request for necessary resources, materials, tools etc.</li><li>
Maintain and provide details of the work progress.</li><li>
Deal with Client&rsquo;s representative at Site.</li><li>
Ensure that the work is performed at the required quality standards.</li><li>
Perform any other related duties as assigned.</li></ul> 

Qualifications 
<ul><li>
Graduate of bachelor&rsquo;s degree in electrical or Instrumentation Engineering</li><li>
At least 5 years of experience as Section Head or Senior Engineer role in Oil &amp; Gas projects.</li><li>
Middle East experience is preferred.</li><li>
Good command in English both oral and written.</li><li>
Should be able to write method statements.</li><li>
Should be able to create JSA&rsquo;s/FRA&rsquo;s in coordination with HSE Team.</li><li>
Having experience in installation of Cable, CCTV (or Telecom), Fire Fighting System, Fire and Gas Detection, Linear Head Detector, Flame Detector, Control Systems (ICSS and ESD) and other Electrical and Instrumentation related works.</li><li>
Experienced with Testing and Commissioning procedures.</li></ul> 

Additional Information 
What&rsquo;s in it for you:
Competitive salary and benefits are part of the offering, yet the real joy comes from being a member of smart and passionate teams within an international leading EPC group that supports impactful for the local communities&rsquo; mega infrastructure development projects - literally around the globe - and encompasses a productive and human-centric culture caring for its people and their development!
Please note that you will be contacted only in case you are shortlisted for an interview. In the meantime, do not hesitate to stay in touch and keep monitoring our open vacancies and our LinkedIn page! Depending on the nature of the position and its associated compliance risk level, a background check on your profile may be carried out.</div>

E & I Construction Section Head

Explore 78+ Human resources assistant in Abu Dhabi this August. Find roles across top companies and apply now to boost your career.