executive assistant

administrative assistant

hr executive

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human resources executive assistant

BLUE DIAMOND GENERAL L.L.C

Horn Ridge Engineering &amp; Consultancy is seeking an experienced HR &amp; Administrator Executive to oversee Human Resources administration, executive support, document control, and project coordination across the HR, Projects, and Operations Departments. The successful candidate will play a key role in managing the employee lifecycle, supporting recruitment and payroll administration, maintaining technical and corporate documentation, and ensuring efficient administrative operations within a construction and engineering environment.Key ResponsibilitiesHuman Resources<ul><li>Manage recruitment, onboarding, probation, employee records, contracts, and offboarding.</li><li>Coordinate attendance, leave, payroll inputs, performance appraisals, and HR reporting.</li><li>Prepare HR letters, employment contracts, warning letters, certificates, and other HR documentation.</li><li>Ensure compliance with company policies and applicable labour regulations.</li><li>Support employee relations, disciplinary processes, training coordination, and HR initiatives.</li></ul>Technical &amp; Administrative Support<ul><li>Manage document control for project drawings, technical submissions, contracts, reports, correspondence, and company records.</li><li>Maintain document registers, version control, filing systems, and archives.</li><li>Provide executive administrative and secretarial support to Management, Projects, and Operations.</li><li>Prepare reports, presentations, official correspondence, and meeting minutes.</li><li>Coordinate meetings, travel arrangements, project documentation, and communication with clients, consultants, contractors, and internal departments.</li><li>Monitor contract renewals, project documentation, and administrative deadlines.</li><li>Maintain confidentiality of HR, commercial, and project information.</li></ul>Qualifications &amp; Experience<ul><li>Bachelor's Degree in Human Resources, Business Administration, Office Management, Engineering, Construction Management, or a related field.</li><li>Minimum 7 years of experience in HR, administration, executive support, or document control within an engineering consultancy, construction, or project-based environment.</li><li>Strong knowledge of HR administration, document control, and construction documentation.</li><li>Excellent English communication and report-writing skills.</li><li>Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)</li></ul>Application Question(s):<ul><li>Are you currently in UAE?</li><li>Can you join immediately?</li></ul>Work Location: In person

HR And Admin Executive

Alpago Design & Build

<div>
 
 
 Job Summary
 
 
 
 Alpago Design &amp; Build is seeking an experienced and detail-oriented
 
 HR Executive
 
 to support day-to-day HR operations across the organization. The role will be responsible for employee lifecycle management, HR documentation, attendance and leave administration, payroll coordination, employee relations, medical insurance, visa coordination, and ensuring compliance with UAE Labour Law and company policies.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Manage employee lifecycle activities from onboarding through separation.
 </li>
 <li>
 Prepare employment contracts, offer letters, salary certificates, NOCs, experience certificates, warning letters, salary amendments, and other HR documentation.
 </li>
 <li>
 Maintain accurate employee records and update the HRIS/database.
 </li>
 <li>
 Monitor attendance, leave balances, probation periods, contract renewals, and employee documentation.
 </li>
 <li>
 Prepare and verify monthly payroll inputs, including attendance, overtime, leave, deductions, and other adjustments.
 </li>
 <li>
 Coordinate employee medical insurance enrolments, additions, deletions, renewals, and employee queries.
 </li>
 <li>
 Coordinate with the PRO for employment visas, Emirates IDs, labour cards, medical fitness, renewals, and cancellations.
 </li>
 <li>
 Support employee relations matters, disciplinary processes, grievances, and HR queries.
 </li>
 <li>
 Ensure HR activities comply with UAE Labour Law, company policies, and internal procedures.
 </li>
 <li>
 Coordinate employee onboarding, induction, and exit formalities.
 </li>
 <li>
 Support Learning &amp; Development activities, including training coordination and record maintenance.
 </li>
 <li>
 Prepare HR reports covering headcount, attendance, leave, overtime, employee movements, and other HR metrics.
 </li>
 <li>
 Coordinate with Finance, department managers, PROs, and external service providers for HR-related activities.
 </li>
 <li>
 Maintain confidentiality and accuracy of all employee and company information.
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 Bachelor's degree in Human Resources, Business Administration, or a related field.
 </li>
 <li>
 
 3&ndash;5 years of HR experience in the UAE
 
 , preferably within Construction, Design &amp; Build, Real Estate, Engineering, or a related industry.
 </li>
 <li>
 Good knowledge of
 
 UAE Labour Law and MOHRE procedures
 
 .
 </li>
 <li>
 Hands-on experience in HR operations, payroll coordination, employee documentation, medical insurance, and visa processes.
 </li>
 <li>
 Proficiency in MS Office and HRIS systems.
 </li>
 <li>
 Strong communication, coordination, and interpersonal skills.
 </li>
 <li>
 Excellent attention to detail and ability to handle confidential information.
 </li>
 <li>
 Ability to work effectively in a fast-paced and multicultural environment.
 </li>
 </ul>
 
 
 
</div>

Human Resources Executive

Wayz Digitally

Executive Assistant / Office Manager (HR Background)Dubai, UAE On behalf of our client | Recruitment by Daxin GlobalAbout the Opportunity Daxin Global is recruiting on behalf of a client in Dubai for an experienced Executive Assistant to take on Office Manager responsibilities, with a strong HR background to support recruitment, people operations and other HR responsibilities. This is a hands-on, multi-hat role suited to someone who thrives on structure and can manage both executive support and day-to-day office/HR functions.Key Responsibilities<ul><li>Provide executive-level administrative support (scheduling, correspondence, travel, meeting coordination)</li><li>Oversee daily office operations and administration</li><li>Support recruitment activities: CV screening, interview coordination, candidate communication</li><li>Assist with HR functions: onboarding, employee records, attendance, policy compliance</li><li>Manage vendor relationships and office supplies/logistics</li><li>Prepare reports, presentations, and documentation as needed</li><li>Act as a point of contact between management, staff, and external parties</li></ul>Requirements<ul><li>Bachelor's degree (HR, Business Administration, or related field preferred)</li><li>2+ years of experience in an EA, office management, or HR support role</li><li>UAE experience preferred; must be based in or willing to relocate to Dubai</li><li>Strong organizational and multitasking skills</li><li>Excellent written and verbal communication in English</li><li>Proficiency in MS Office / Google Workspace</li><li>Ability to handle confidential information with discretion</li></ul>What's on Offer<ul><li>Competitive salary (based on experience)</li><li>Dynamic, professional work environment</li><li>Growth potential within the company</li></ul>Pay: AED4,000.00 - AED5,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Office executive and HR: 2 years (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Work Location: In person

Executive Assistant / Office Manager with HR Background

Motif Interior Decoration DMCC

Job PurposeResponsible for the accurate and timely processing of employee payroll, ensuring compliance with statutory regulations, company policies, and maintaining confidentiality of payroll data.Key Responsibilities<ul><li>Process end-to-end monthly payroll for all employees accurately and within deadlines</li><li>Maintain and update employee records related to salary, benefits, deductions, and attendance</li><li>Verify timesheets, leave records, overtime, and attendance data before payroll processing</li><li>Calculate and process statutory deductions (e.g., pension/GPSSA, income tax where applicable, social insurance)</li><li>Ensure compliance with UAE Labour Law and WPS (Wage Protection System) requirements</li><li>Process end-of-service benefits (gratuity), final settlements, and leave encashments</li><li>Handle payroll-related queries from employees and resolve discrepancies promptly</li><li>Coordinate with Finance for salary disbursement and reconciliation of payroll accounts</li><li>Prepare payroll reports, MIS reports, and cost summaries for management</li><li>Manage employee benefits administration (medical insurance, allowances, reimbursements)</li><li>Ensure accurate maintenance of payroll records for audit and compliance purposes</li><li>Stay updated on changes in labour law, tax regulations, and statutory compliance requirements</li><li>Liaise with banks for salary transfers and WPS file uploads</li><li>Support internal and external audits related to payroll</li></ul>Qualifications &amp; Requirements<ul><li>Bachelor's degree in Human Resources, Finance, Accounting, or related field</li><li>2&ndash;5 years of experience in payroll processing, preferably in the GCC/UAE</li><li>Strong knowledge of UAE Labour Law, WPS, and gratuity calculations</li><li>Proficiency in payroll/HRMS software (e.g.,Microsoft Dynamics or SAP) and MS Excel</li><li>High attention to detail and accuracy</li><li>Strong analytical and numerical skills</li><li>Ability to handle confidential information with discretion</li><li>Good communication and interpersonal skills</li></ul>Pay: AED5,000.00 - AED5,500.00 per monthWork Location: In person

HR Payroll Executive- female

Landmark Hotels & Suites

Female Candidates Only1. Processes personnel requisitions and transfers. Coordinates with department heads prior to soliciting the approval of the Director of Human Resources and the Executive Office.2. Conducts preliminary screening, interviewing and testing of job applicants. Schedules interviews with the requisitioning department head and the Director of Personnel, sees to the final requirements of short-listed applicants, authorizes issuance of staff identification cards, time cards, meal tickets, etc.3. Ensures that new hires comply with all pre-employment requirements, such as medical reports, certificates of qualification, etc.4. Handles the preparation of employment contracts for temporary, probationary and regular employees, and ensures the immediate notification of all temporary and probationary employees regarding changes in their employment status prior to expiration dates.5. Coordinates pre-employment training schedules and student trainees in the Hotel.6. Prepares and takes charge of additions to payroll records, requests for payroll changes such as promotions, transfers, re-classifications and resignations.7. Supervises and assists in the preparation of Human Resources periodic reports/periodicals.8. Implements and ensures the success of employees' social and recreational activities, and other employee welfare and relations packages, as directed by superior.9. Maintains and controls the library of confidential Human Resources records and documents.10. Assists the Group Human Resources Manager in the preparation of the annual budget on training, annual programs and reports.11. Arrangement and allotment of staff accommodation and updating the policy and procedures of the staff accommodation.12. Taking disciplinary actions whenever necessary according to the Code of Conduct.13. To participate and attend all external and internal mandatory trainings as per schedule and to accept the External Training Affirmation policy14. Performs other duties assigned by the Director of Human Resources.Job Types: Full-time, PermanentPay: AED2,000.00 - AED2,500.00 per monthExperience:<ul><li>HR Assistant: 2 years (Required)</li></ul>Work Location: In person

HR Assistant

Analytix Business Consultants

Job Description<ul><li>Prefered Non-Keralites Candidates</li><li>Manage end-to-end recruitment by sourcing candidates through various job portals, screening profiles, coordinating interviews with hiring managers, and supporting the hiring process through onboarding.</li><li>Maintain employee attendance, leave records, and HR documentation.</li><li>Work closely with the backend operations team of Analytix HQ Operations Pvt. Ltd. to facilitate efficient HR, administrative, and operational processes.</li><li>Manage document attestation processes, including MOFA, embassy, and notary requirements.</li><li>Coordinate with government authorities, service providers, and clients on documentation matters.</li><li>Schedule meetings, appointments, and coordinate administrative arrangements.</li><li>Handle front office operations, visitor management, and call coordination.</li><li>Maintain document control, filing systems, and company records.</li><li>Follow up with clients on pending payments and documentation requirements.</li><li>Prepare administrative reports, trackers, and management updates.</li><li>Coordinate courier services and document dispatch/receipt.</li><li>Draft letters, agreements, forms, and official correspondence.</li><li>Assist with audit, compliance, and licensing documentation.</li><li>Maintain company databases and ensure record accuracy.</li><li>Ensure compliance with company policies and confidentiality standards.</li><li>Provide general administrative support and perform tasks assigned by managemen</li></ul>Pay: AED2,500.00 - AED3,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>Mandatory Requirement: Do you hold a valid UAE Spouse Visa or Own Visa?</li><li>Are you available to join immediately?</li><li>What is your current monthly salary (AED)?</li></ul>Work Location: In person

HR & Admin Executive

GlamourBox Salon LLC

Executive Assistant (Part-Time)Location: Dubai, UAE Company: Glamourbox Home Service Salon Employment Type: Part-Time (5 hours per day)About GlamourboxGlamourbox is a premium home service beauty company providing high-quality beauty services across Dubai. We are looking for a proactive, highly organized Executive Assistant who will act as the owner's right hand, ensuring the business operates efficiently while coordinating projects, administration, and day-to-day operations.This is not a traditional administrative role. We are looking for someone who takes ownership, solves problems proactively, follows up relentlessly, and helps move the business forward.Key ResponsibilitiesExecutive Support<ul><li>Manage the Managing Director's calendar and appointments.</li><li>Organize meetings and prepare meeting agendas.</li><li>Manage emails and prioritize important correspondence.</li><li>Arrange travel and personal/business appointments.</li><li>Prepare documents, presentations, and reports.</li><li>Follow up on delegated tasks and ensure deadlines are met.</li></ul>Operations Support<ul><li>Coordinate with the Booking Coordinator and support daily operations when required.</li><li>Ensure technicians have the necessary uniforms, supplies, and equipment.</li><li>Monitor operational workflows and identify areas for improvement.</li><li>Ensure company procedures and SOPs are followed.</li><li>Track operational issues until they are fully resolved.</li></ul>Human Resources Administration<ul><li>Schedule interviews and coordinate recruitment.</li><li>Prepare employment contracts and onboarding documents.</li><li>Coordinate visa, medical, and employee documentation.</li><li>Maintain accurate employee records.</li><li>Monitor leave balances, attendance, probation periods, and contract renewals.</li></ul>Finance Administration<ul><li>Prepare invoices and supporting documents for approval.</li><li>Follow up on outstanding customer payments.</li><li>Organize receipts and business expenses.</li><li>Coordinate with the company's accountant.</li><li>Prepare simple weekly and monthly financial summaries.</li></ul>Marketing Coordination<ul><li>Coordinate content shoots and marketing activities.</li><li>Schedule social media content with the marketing team.</li><li>Coordinate with designers, photographers, and influencers.</li><li>Assist with promotional campaigns and business events.</li></ul>Supplier &amp; Inventory Coordination<ul><li>Order office and salon supplies.</li><li>Obtain and compare supplier quotations.</li><li>Follow up on deliveries.</li><li>Monitor inventory levels and ensure timely replenishment.</li></ul>Project Coordination<ul><li>Website updates</li><li>New service launches</li><li>Marketing campaigns</li><li>Staff accommodation coordination</li><li>Vehicle leasing</li><li>Supplier sourcing</li><li>Business events</li><li>Process improvements</li></ul>Weekly ResponsibilitiesEvery week, prepare a management summary including:<ul><li>Sales summary</li><li>Number of bookings</li><li>Technician utilization</li><li>Customer complaints and feedback</li><li>Google review updates</li><li>Low inventory items</li><li>Staff attendance</li><li>Completed tasks</li><li>Outstanding action items</li><li>Priorities for the coming week</li></ul>Monthly Responsibilities<ul><li>Review and update SOPs.</li><li>Organize team meetings.</li><li>Maintain HR records.</li><li>Prepare KPI and business performance reports.</li><li>Track company expenses.</li><li>Research competitors and industry trends.</li><li>Present at least two process improvement ideas each month.</li></ul>Requirements<ul><li>Previous experience as an Executive Assistant, Personal Assistant, Office Manager, or Operations Coordinator.</li><li>Excellent organizational and time management skills.</li><li>Strong written and verbal English communication skills.</li><li>Proficient in Google Workspace and Microsoft Office.</li><li>Comfortable using AI tools such as ChatGPT to improve productivity, Like Notion.</li><li>Able to manage multiple priorities simultaneously.</li><li>Highly proactive with excellent follow-up skills.</li><li>Professional, trustworthy, and able to maintain confidentiality.</li><li>Experience in the beauty, hospitality, or service industry is an advantage.</li></ul>Working Hours<ul><li>Part-Time</li><li>5 hours per day</li><li>Tuesday to Sunday. (flexible schedule)</li></ul>What We're Looking ForWe want someone who doesn't wait to be told what to do.You notice problems before they become issues. You follow up until tasks are completed. You enjoy organizing people, improving processes, and making the owner's life easier so the business can grow.If you're proactive, resourceful, detail-oriented, and enjoy taking ownership, we'd love to hear from you.Pay: AED25.00 - AED30.00 per hourWork Location: Hybrid remote in Dubai (Dubai)

Executive Assistant

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