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admin manager & executive assistant Jobs in Abu Dhabi

admin manager & executive assistant

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human resources executive

London Pools and Electromechanical

Job Vacancy &ndash; Executive Assistant &amp; HR CoordinatorWe are looking for a professional Executive Assistant &amp; HR Coordinator to support management and oversee administrative and HR operations in Abu Dhabi.Job Responsibilities:* Managing schedules, appointments, and meetings* Coordinating weekly meetings and preparing reports* Handling employee files and contracts* Monitoring visas, Emirates IDs, and employee renewals* Managing attendance, leave, and staff records* Coordinating with managers, accounting, and HR-related matters* Following up on maintenance, purchases, and operational tasks* Organizing administrative documents and reports* Ensuring daily tasks are completed efficientlyRequirements:* Previous experience in administration or HR* Strong organizational and follow-up skills* Good computer skills and proficiency in Microsoft Office* Ability to manage multiple tasks professionally* Fluent in English (Arabic is a plus)* Professional, trustworthy, and responsible personalityLocation: Abu DhabiEmployment Type: Full-timeSalary: To be discussed based on experienceJob Types: Full-time, PermanentPay: AED2,500.00 - AED3,000.00 per monthExperience:<ul><li>secretary: 1 year (Preferred)</li></ul>Work Location: In person

Executive Assistant & HR Coordinator

Emerik Valley

The Executive Assistant will provide comprehensive administrative and operational support to the General Manager. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities efficiently. The position will play a key role in ensuring smooth communication between clients, candidates, and recruitment partners, while maintaining accurate records and supporting end-to-end recruitment processes.Key Responsibilities:<ul><li>Manage and coordinate executive calendars, meetings, interviews, and appointments.</li><li>Handle professional email correspondence with clients, candidates, and recruitment partners in a timely manner.</li><li>Conduct regular follow-ups with candidates and agencies regarding interview schedules, documentation, onboarding, and status updates.</li><li>Maintain and update candidate databases, client records, and recruitment trackers with accuracy and confidentiality.</li><li>Prepare, review, and organize recruitment documentation, including CVs, agreements, offer letters, and onboarding documents.</li><li>Assist in sourcing coordination by liaising with recruitment agencies and job portals.</li><li>Monitor recruitment pipelines and ensure timely progression of candidates through each stage.</li><li>Support in drafting client proposals, service agreements, and business correspondence.</li><li>Ensure proper filing (digital and physical) of all HR and recruitment-related documents in compliance with UAE data protection practices.</li><li>Coordinate visa processing documentation, medical status follow-ups, and onboarding requirements with relevant stakeholders.</li><li>Track invoices, payments, and service charges in coordination with the finance team.</li><li>Prepare periodic reports on recruitment status, candidate pipelines, and client activities.</li><li>Assist in organizing meetings, presentations, and client visits.</li><li>Maintain strict confidentiality of sensitive business and candidate information.</li><li>Support continuous improvement of internal processes and administrative systems.</li></ul>Qualifications &amp; Requirements:<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.</li><li>Minimum 2&ndash;4 years of experience in an administrative or HR support role, preferably within a recruitment or consultancy environment.</li><li>Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).</li><li>Excellent written and verbal communication skills in English.</li><li>High level of organizational and time management skills.</li><li>Ability to handle multiple tasks under pressure and meet deadlines.</li><li>Familiarity with UAE labour procedures and recruitment processes is an advantage.</li></ul>Key Competencies:<ul><li>Attention to detail and accuracy</li><li>Professional communication and interpersonal skills</li><li>Confidentiality and integrity</li><li>Problem-solving and coordination ability</li><li>Proactive and self-motivated approach</li></ul>Working Conditions:<ul><li>Standard office-based role with occasional requirement to coordinate beyond working hours depending on recruitment timelines.</li></ul>Pay: AED5,000.00 - AED6,000.00 per monthWork Location: In person

Executive Assistant to General Manager

Top of the Top Properties

We are seeking a motivated and detail-oriented Human Resources Intern to support our HR team in daily operations and strategic initiatives. This internship offers a structured learning experience designed to provide hands-on exposure to core HR functions within a professional environment.Key Responsibilities<ul><li>Support end-to-end recruitment activities, including job postings, candidate screening, and interview coordination</li><li>Assist with onboarding processes to ensure a smooth and positive new hire experience</li><li>Maintain and update employee records in compliance with company policies</li><li>Provide administrative support for HR documentation, reporting, and data management</li><li>Assist in organizing training programs and employee engagement initiatives</li><li>Respond to employee inquiries related to HR policies and procedures</li><li>Contribute to ongoing HR projects and process improvements</li></ul>Job Requirements:<ul><li>Currently pursuing or recently completed a degree in Human Resources, Business Administration, or a related field</li><li>Strong verbal and written communication skills</li><li>High level of professionalism and confidentiality</li><li>Excellent organizational and time-management abilities</li><li>Proficiency in Microsoft Office applications</li><li>Demonstrated interest in developing a career in Human Resources</li></ul>If you&rsquo;re ready to work with the best and become one of the best &mdash; this is your opportunity.Apply Now: Send your CV to the following email:hr@topofthetop.ae Location: 1403, Global Tower, Electra Street- Abu Dhabi.Job Type: Full-timeApplication Question(s):<ul><li>Are you available to join immediately? </li></ul>Work Location: In person

HR Intern- Abu Dhabi

navigatemigrate

Job Description:HR Officer Responsibilities:<ul><li>Preparing job descriptions, advertising vacant positions, and managing the employment process.</li><li>Orientating new employees and training existing employees.</li><li>Monitoring employee performance.</li><li>Ensuring that all employees are organized and satisfied in their work environment.</li><li>Overseeing the health and safety of all employees.</li><li>Implementing systematic staff development procedures.</li><li>Providing counseling on policies and procedures.</li><li>Ensuring meticulous implementation of payroll and benefits administration.</li><li>Communicating with staff about issues affecting their performance.</li><li>Ensuring accurate and proper record-keeping of employee information in electronic and digital format.</li></ul>HR Officer Requirements:<ul><li>Bachelor&rsquo;s degree in human resources.</li><li>Minimum 2 years of relevant experience in human resources.</li><li>Additional training/certification in Payroll Management &ndash; may be advantageous.</li><li>Labor Relations certification &ndash; may be advantageous.</li><li>Experience as a Skills Development Facilitator &ndash; may be advantageous.</li><li>Able to engage in meaningful negotiation and resolution.</li><li>Knowledge of employment legislation.</li><li>Excellent verbal and written communication skills.</li><li>Protecting the interests of all employees.</li><li>Full understanding of HR functions and best practices.</li></ul>Working schedule: Monday to Saturday, Sunday off Timings: 10am to 6:30pm Salary: AED 3000 - AED 4000Pay: AED3,000.00 - AED4,000.00 per monthWork Location: In person

HR Officer

Robusta

<div>Who we are;
Octopus by RTG is enabling a key partner organization to grow their tech teams while focusing on AI. We are currently looking for the right pioneers to join the team!
Octopus is proud to be part of the Robusta Technology Group (RTG), a leading tech group. With a decade of experience and a successful track record of delivering over 300 projects across Europe, the Middle East, and North America, RTG has established itself as a preferred employer in the Egyptian market. Octopus and Robusta are building a bridge between Europe and Africa, creating tailored hub solutions to connect companies with top talent across the globe.
Octopus is specialized in rapidly assembling remote &amp; onsite global tech teams that are fully aligned with the culture and practices of a particular brand. By providing tailored hubs to suit its clients needs, Octopus gives companies all the advantages of remote work and offshoring without all the negatives.
Role Overview
We are seeking an experienced and strategic Service Design Manager to join our Experience Design team. In this leadership role, you will drive the design and transformation of end-to-end services that seamlessly connect digital, physical, and human touchpoints. You will lead service design initiatives, mentor team members, and partner with clients and stakeholders to deliver innovative, customer-centric solutions that create measurable business impact.
The ideal candidate combines strong systems thinking, customer empathy, and business acumen, with extensive experience translating complex challenges into scalable service experiences. You will play a critical role in shaping service design practices, facilitating strategic conversations, and ensuring solutions are desirable for customers, viable for the business, and feasible for implementation.
Responsibilities<ul><li>
Lead and manage service design engagements across multiple client projects and industries.</li><li>
Define and drive service design strategies that align customer needs with business objectives.</li><li>
Conduct and oversee qualitative and quantitative research to identify customer needs, pain points, behaviors, and opportunities.</li><li>
Develop and validate service blueprints, customer journey maps, ecosystem maps, operating models, and experience principles.</li><li>
Facilitate executive-level workshops, co-creation sessions, and stakeholder alignment activities.</li><li>
Identify service gaps, operational inefficiencies, and innovation opportunities across customer journeys and organizational processes.</li><li>
Lead the prototyping and testing of service concepts to validate assumptions and optimize experiences.</li><li>
Collaborate with business consultants, researchers, UX/UI designers, process designers, and technology teams to ensure successful implementation.</li><li>
Define success metrics, KPIs, and measurement frameworks to monitor service performance and continuous improvement.</li><li>
Mentor and coach junior service designers, contributing to capability building and service design best practices.</li><li>
Advocate for human-centered design methodologies and foster a customer-centric culture within client organizations and project teams.</li></ul> 

Requirements 
 
Minimum Qualifications<ul><li>
Bachelor's degree in Service Design, Human-Centered Design, Interaction Design, Design Strategy, Business Design, or a related field.</li><li>
7+ years of experience in Service Design, Customer Experience (CX), Design Strategy, or related disciplines.</li><li>
Proven track record of leading complex service design programs within large organizations.</li><li>
Extensive experience developing service blueprints, journey maps, ecosystem maps, and operating models.</li><li>
Strong stakeholder management and facilitation skills, with experience engaging senior executives and decision-makers.</li><li>
Deep understanding of customer experience design, service innovation, design thinking, and business transformation.</li><li>
Experience translating customer insights into strategic recommendations and business outcomes.</li><li>
Proficiency in tools such as Miro, Figma, Smaply, or similar service design platforms.</li><li>
Excellent communication, storytelling, and presentation skills.</li><li>
Arabic language proficiency is preferred.</li></ul>
Preferred Qualifications<ul><li>
Experience working with clients in the telecommunications and/or financial services sectors.</li><li>
Experience managing teams, mentoring designers, or leading service design capability development.</li><li>
Familiarity with business process design, operating model design, and organizational transformation initiatives.</li></ul></div>

Service Design Manager - On-site Abu Dhabi - Octopus by RTG (5 months contract)

Gradiant

<div>
 Admin Manager &amp; Executive Assistant Gradiant Industries - L.L.C - S.P.C. Abu Dhabi, United Arab Emirates 5/4/26 Administration
 
 
 
 About Gradiant
 
 
 
 Gradiant is a Different Kind of Water Company. With a full suite of differentiated and proprietary end-to-end solutions for advanced water and wastewater treatment powered by the top minds in water, the company serves its clients&rsquo; mission-critical operations in the world&rsquo;s essential industries, including semiconductors, pharmaceuticals, food &amp; beverage, lithium and critical minerals, and renewable energy. Gradiant&rsquo;s innovative solutions reduce water used and wastewater discharged, reclaim valuable resources, and renew wastewater into freshwater. The Boston-headquartered company was founded at MIT and has over 1,400 employees worldwide. Discover us at gradiant.com.
 
 
 
 Role Overview
 
 
 
 This dual-function role will oversee the Admin operations for Gradiant Middle East. The role also includes Executive Assistance and support for the Manging Director-Middle East.
 
 
 
 Responsibilities
 
 
 
 
 Admin Operations (OM)
 
 
 
 <ul>
 <li>
 Oversee the Administration Operations for Gradiant Middle East. This includes Gradiant&rsquo;s operations in Abu Dhabi, Dubai, Muscat, Manama and in KSA. Admin will include but is not limited to the following
 </li>
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 Facility Management for offices and staff accommodations:
 </li>
 <ul>
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 Tenancy agreements
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 Building maintenance and upkeep
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 Safety and fire protection
 </li>
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 Manage utility expenses
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 Property insurances
 </li>
 </ul>
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 Procurement: Manage office budgets and inventory, including equipment, stationery, and pantry supplies.
 </li>
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 Business Travel : Work with the travel agent and ensure that the process and polices are complied with and bring in improvements in air tickets and hotels. Support with visa applications where needed
 </li>
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 Company fleet : Oversee fleet of company vehicles including maintenance and fuel consumption
 </li>
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 Budgeting and cost management: Manage the admin budget and bring about improvements in costs
 
 </li>
 </ul>
 
 Executive Support for MD
 
 
 
 <ul>
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 Calendar &amp; Schedule Management: Manage complex calendars, prioritize meeting requests, and resolve scheduling conflicts across multiple time zones.
 </li>
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 Communication Liaison: Act as a "gatekeeper" and primary point of contact, managing professional correspondence, screening calls, and handling confidential information with discretion.
 </li>
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 Travel Coordination: Arrange comprehensive domestic and international travel itineraries, including flights, accommodation, visas, and ground transportation.
 </li>
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 Briefing &amp; Documentation: Prepare meeting agendas, briefing notes, and presentations. Record minutes and track actionable items for the leadership team.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Software Proficiency: Advanced knowledge of Microsoft 365 (Word, Excel, PowerPoint). Experience in an ERP environment will be essential.
 </li>
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 Communication: Exceptional written and verbal communication skills, with the ability to draft formal internal circulars and professional legal/commercial correspondence.
 </li>
 <li>
 Organization: Proven ability to manage multiple projects simultaneously under tight deadlines.
 </li>
 <li>
 Regional Knowledge and experience : 5 + years experience of which atleast 2 years in the Middle East. The role requires familiarity with local vendors , business practices in the Middle East.
 
 
 </li>
 </ul>
 
 Personal Attributes
 
 
 
 <ul>
 <li>
 Discretion: High level of integrity when handling sensitive corporate and personnel data.
 </li>
 <li>
 Camaraderie : Manages relationships and works collaboratively and effectively with others to achieve goals
 </li>
 <li>
 Adaptability: Demonstrating resilience in navigating change and fostering a culture of adaptability.
 </li>
 <li>
 Inventiveness: Develops new ideas and concepts for identifying better solutions to current and future problems . Strives to continuously improve overall performance.
 </li>
 <li>
 Communication &amp; Influence: Effectively communicates ideas by listening to diverse perspectives and persuading through logic and data .
 </li>
 <li>
 Customer Centricity: Understands and anticipates internal and external customer needs
 
 
 </li>
 </ul>
 Gradiant is an equal opportunity employer. Qualified applicants will be considered without regard to race, color, religion, creed, gender, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class.
</div>

Admin Manager & Executive Assistant

Al Marina Holding

Job SummaryResponsible for managing human resources functions within a hotel, ensuring smooth staff operations, compliance with labor laws, recruitment, employee relations, training, and payroll coordination.Key Responsibilities<ul><li>Recruit, interview, and onboard hotel staff</li><li>Maintain employee records and HR documentation</li><li>Handle attendance, leave management, and payroll coordination</li><li>Support employee engagement and welfare activities</li><li>Coordinate training and development programs</li><li>Ensure compliance with labor laws and hotel policies</li><li>Assist in performance appraisal processes</li><li>Resolve employee grievances and disciplinary matters</li><li>Prepare HR reports and maintain confidentiality</li><li>Coordinate with department heads regarding staffing needs</li></ul>Required Skills<ul><li>Strong communication and interpersonal skills</li><li>Knowledge of HR policies and labor regulations</li><li>Recruitment and interviewing skills</li><li>Organizational and multitasking abilities</li><li>Proficiency in MS Office and HR software</li><li>Problem-solving and conflict-resolution skills</li><li>Ability to maintain confidentiality</li></ul>Qualifications<ul><li>1 to 3 years of HR experience, preferably in hospitality</li><li>Knowledge of hotel operations is an advantage</li></ul>Pay: AED2,500.00 - AED3,000.00 per hourWork Location: In person

HR Coordinator

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