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office administrator specialist Jobs in Dubai

office administrator specialist

operations & admin coordinator Jobs in Dubai

operations & admin coordinator

information systems administrator

Oceano Apex LLC

Job Title: Office Administrator SpecialistLocation: Ontario Towers in Business Bay, Dubai, U.A.E.Reports To: DirectorJob Type: Full-TimeAbout the Company:Oceano Apex LLC is a start-up wealth management firm based in Dubai, specialising in offering personalized financial advisory and investment services to High Net Worth Individuals. With a commitment to excellence, trust, and innovation, we are shaping a new standard in the wealth management industry. We are looking for energetic and professional talent ready to grow with us.Job Summary:We are seeking a highly organized, resourceful, and proactive Office Administrator Specialist to provide comprehensive support to the Director and handle office coordination tasks. This role requires a multi-tasker with excellent communication skills who can independently manage both corporate and personal responsibilities with integrity and discretion.Key Responsibilities:1. Office &amp; Administrative SupportManage daily office activities to ensure operational efficiency.Oversee office supplies, vendor coordination, logistics, and facility upkeep.Maintain structured filing systems &ndash; both physical and digital.Monitor and track deadlines, office tasks, projects, and follow-ups.2. Director SupportManage the Director&rsquo;s calendar, schedule appointments, and coordinate meetings.Prepare meeting agendas, take minutes, and track action items.Arrange professional travel, including flights, hotels, and itineraries.Draft, edit, and manage internal documents, memos, presentations, and reports.Filter and prioritize emails, calls, and messages for the Director.Ensure timely completion of tasks, projects, and reminders.3. Communication &amp; LiaisonServe as a key point of contact between the Director and internal/external stakeholders.Manage confidential communication with utmost discretion.Represent the Director professionally in communications and interactions.Assist with occasional personal errands and confidential non-work requests.Qualifications:Minimum 3+ years of experience as an Executive Assistant, Personal Assistant, or similar role.Strong command of English (written and verbal); Arabic is an advantage.Proficient in Microsoft Office Suite and digital office tools.Excellent organizational and time management skills.Ability to handle sensitive and confidential information professionally.Experience in a startup environment or financial services industry preferred.Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthWork Location: In person

Office Administrator Specialist

AMC MOTORS TRADING LLC

Job Title: Office Administrator (RTA &amp; Insurance Coordinator)Location: UAE Industry: Automobile / Auto Repair / TradingJob Summary:We are looking for a responsible and experienced Office Administrator who can independently handle RTA-related transactions and vehicle insurance processes while managing daily office administrative tasks.Key Responsibilities:<ul><li>Handle all RTA transactions (vehicle registration, renewal, transfer, fines, inspections, plate issues, etc.).</li><li>Process and coordinate vehicle insurance (new policies, renewals, claims follow-up).</li><li>Liaise with insurance companies and customers regarding documentation and approvals.</li><li>Prepare and maintain proper records of vehicles, insurance, and RTA documents.</li><li>Manage office documentation and filing system.</li><li>Coordinate with PRO for any government-related work if required.</li><li>Prepare reports and update management regularly.</li><li>Assist in HR and basic accounting support if needed.</li></ul>Requirements:<ul><li>Minimum 2 years of UAE experience in RTA and insurance handling.</li><li>Good knowledge of UAE traffic rules and RTA procedures.</li><li>Experience in automobile workshop/trading company preferred.</li><li>Good communication skills (English &amp; Hindi; Arabic is an advantage).</li><li>Proficient in MS Office (Excel, Word).</li><li>Ability to handle multiple tasks independently.</li></ul>Preferred Skills:<ul><li>Experience with insurance claim processing.</li><li>Knowledge of Tasjeel / Shamil systems.</li><li>Strong coordination and follow-up skills.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Office Administrator

Khalid Al Sarookh Advocates and Legal Consultants LawFirm

We are seeking a highly organized and efficient Office Administrator to join our team at O.S. Legal. As an integral part of our office, you will be responsible for managing administrative tasks and ensuring the smooth operation of our office.Responsibilities:<ul><li>Managing all office tasks, including answering phones, handling correspondence, and maintaining office supplies.</li><li>Scheduling and coordinating meetings, appointments, and travel arrangements for lawyers and staff.</li><li>Drafting and sending invoices to clients, ensuring accuracy and timely delivery.</li><li>Preparing engagement letters and other legal documents as required.</li><li>Providing administrative support to lawyers and staff as needed.</li><li>Maintaining organized filing systems, both physical and digital.</li><li>Assisting with the organization of events and other office activities.</li></ul>Qualifications:<ul><li>Proven experience as an office administrator, office assistant, or similar role.</li><li>Excellent organizational and time management skills.</li><li>Strong attention to detail and accuracy.</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Excellent communication and interpersonal skills.</li><li>Ability to multitask and prioritize tasks effectively.</li><li>Knowledge of basic accounting principles is a plus.</li><li>Previous experience in a law firm or legal environment is preferred.</li></ul>Note : English, and Arabic languages are essentialsJob Type: Full-timeJob Type: Full-timePay: From AED5,000.00 per monthLanguage:<ul><li>arabic and english (Required)</li></ul>

Office Admin

Iron Gate LLC

We are looking for an experienced Office Administrator to join our real estate team in Dubai. The ideal candidate should have at least 2 years of experience in the UAE real estate sector and be familiar with government portals and documentation related to property sales and leasing.Key Responsibilities:<ul><li>Handle DLD (Dubai Land Department) transactions and registrations</li><li>Manage Oqoodi registrations and updates</li><li>Process RERA-related documentation and compliance</li><li>Handle Ejari registration, renewal, and cancellation</li><li>Coordinate Escrow account documentation and follow-ups</li><li>Manage Trakheesi permit applications and renewals</li><li>Prepare and process SPA (Sale and Purchase Agreement) registrations in DLD</li><li>Assist with property leasing documentation and tenant file management</li><li>Coordinate with brokers, clients, and government authorities</li><li>Maintain and update property files, contracts, and company records</li><li>Assist in preparing forms, letters, and real estate documentation</li><li>Ensure proper record keeping for sales and leasing transactions</li><li>Support the team with administrative and office coordination tasks</li></ul>Requirements:<ul><li>Minimum 2 years of UAE real estate administrative experience</li><li>Strong knowledge of DLD, Oqoodi, RERA, Ejari, Escrow, and Trakheesi systems</li><li>Experience in SPA registrations and leasing processes</li><li>Good organizational and communication skills</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Ability to handle multiple tasks and meet deadlines</li></ul>Preferred:<ul><li>Experience working with a real estate developer or brokerage in Dubai</li><li>Familiarity with Dubai property regulations and documentation procedures</li></ul>Job Type: Full-timePay: From AED4,500.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>real estate developer or brokerage in Dubai: 2 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Redmayne Smith Marketing LLC

<div>
 
 Redmayne Smith is an international property investment consultancy with offices in Dubai and the UK. We work with clients globally to source and structure high-quality property investment opportunities, providing practical, end-to-end support throughout the investment journey.
 
 
 
 
 
 As our Dubai office grows, we are seeking a professional and experienced Office Manager / HR Administrator to ensure seamless daily operations while providing effective HR and administrative support.
 
 
 
 
 
 As the Office Manager &amp; HR Administrator you will support office management, HR administration and UAE employment support. The successful candidate will be highly organised, proactive, and confident managing communication across departments. You will ensure the office operates efficiently, employees are supported, and visa and administrative processes are completed accurately.
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 Office Coordination
 
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 Oversee daily office operations, maintaining a professional and organised environment
 </li>
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 Liaise with service providers, including telecoms, maintenance, utilities, and cleaning companies
 </li>
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 Monitor office supplies and arrange replenishment when required
 </li>
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 Coordinate meeting rooms, schedules, and internal arrangements
 </li>
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 Provide administrative assistance to senior management as needed
 </li>
 </ul>
 
 
 
 
 ⸻
 
 
 
 
 
 Communication &amp; Administration
 
 <ul>
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 Handle incoming / outbound calls and direct enquiries professionally
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 Manage office email correspondence and internal communications
 </li>
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 Coordinate diaries, meetings, and departmental updates
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 Communicate confidently in English, both verbally and in writing, across all departments
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 Provide structured and timely updates to management
 </li>
 </ul>
 
 
 
 
 ⸻
 
 
 
 
 
 HR Support
 
 <ul>
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 Coordinate onboarding and offboarding processes
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 Prepare and maintain employment documentation and employee records
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 Organise first-day arrangements and inductions for new joiners
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 Ensure IT equipment and system access are ready prior to start dates
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 Handle all employee information with discretion and confidentiality
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 </ul>
 
 
 
 
 ⸻
 
 
 
 
 
 Visa &amp; PRO Coordination (Essential)
 
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 Support UAE visa applications for new employees and leavers from start to finish
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 Liaise with external PRO services and relevant authorities
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 Track application progress and provide updates to management
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 Ensure documentation is submitted accurately and on time
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 Maintain compliance with UAE Labour Law and MOHRE regulations
 </li>
 </ul>
 
 
 
 
 ⸻
 
 
 
 
 
 Candidate Requirements
 
 
 &bull; Proven experience in office administration, HR, and UAE visa/PRO coordination
 
 
 &bull; understanding &amp; knowledge of UAE employment procedures and administrative requirements
 
 
 &bull; Confident and professional communicator in English (verbal and written)
 
 
 &bull; Highly organised, structured, and detail-oriented
 
 
 &bull; Proactive, dependable, and able to work independently
 
 
 &bull; Professional, approachable, and reliable
 
 
 &bull; Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)
 
 
 
 
 
 ⸻
 
 
 
 
 
 Candidate Eligibility &amp; Requirements
 
 
 
 
 
 To apply for this position, candidates must meet the following criteria:
 
 
 &bull; Minimum of 3 years&rsquo; experience in office administration, HR, and UAE visa/PRO coordination
 
 
 &bull; Full proficiency in English in all communication channels (verbal, written, email)
 
 
 &bull; Ability to work UK-aligned hours (Monday &ndash; Friday, 12:30pm &ndash; 8:30pm) Non-negotiable
 
 
 &bull; Capability to perform all HR, visa, and office responsibilities outlined in this JD
 
 
 
 
 
 Please apply only if you meet these minimum requirements.
 
 
 
 
 
 ⸻
 
 
 
 
 
 Compensation &amp; Benefits
 
 
 &bull; Salary: up to 10,000 AED per month
 
 
 &bull; Employment visa provided
 
 
 &bull; Standard UAE health insurance
 
 
 &bull; 25 working days annual leave
 
 
 &bull; UAE private sector public holidays (as per MOHRE)
 
 
 &bull; Office location: Business Bay, Dubai
 
 
 &bull; Supportive and professional working environment
 
 
 &bull; Opportunity for personal and professional growth
 
 
 &bull; Collaborative team culture with focus on learning and development
 
 
 
 
 
 You will be part of a growing international business with offices in Dubai and the UK. This role carries real responsibility and visibility, offering the opportunity to contribute meaningfully to our operations. We value professionalism, reliability, and a positive, collaborative workplace where your contributions are recognised and supported.
 
</div>

Office Manager

<div>
 
 WHAT YOU DO AT AMD CHANGES EVERYTHING
 
 
 
 At AMD, our mission is to build great products that accelerate next-generation computing experiences&mdash;from AI and data centers, to PCs, gaming and embedded systems. Grounded in a culture of innovation and collaboration, we believe real progress comes from bold ideas, human ingenuity and a shared passion to create something extraordinary. When you join AMD, you&rsquo;ll discover the real differentiator is our culture. We push the limits of innovation to solve the world&rsquo;s most important challenges&mdash;striving for execution excellence, while being direct, humble, collaborative, and inclusive of diverse perspectives. Join us as we shape the future of AI and beyond.
 
 Together, we advance your career.
 
 
 
 
 The Role
 
 
 
 We are looking for our next team member to join us in our Saudi Arabia office. A friendly, energetic Office Administrator to run all daily operational office duties, and calendar management, travel arrangement, and expense reporting. To support the administrative and day-to-day office tasks and act as the contact person for any administrative and maintenance office needs.
 
 
 
 The Person
 
 
 
 Does this sound like you? We'd love to talk!
 
 
 <ul>
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 Excellent Communication skills and outstanding Customer Service Skills
 </li>
 <li>
 Proficient in Microsoft Office
 </li>
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 Strong Attention to Detail and ability to handle Confidential Information
 </li>
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 Excellent Time Management Skills, strong Prioritization and Organization Skills
 </li>
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 Ability to Multitask; A proactive nature
 </li>
 <li>
 Fluency in Arabic (spoken and written) is required for this role.
 
 
 
 </li>
 </ul>
 
 Key Responsibilities
 
 
 
 <ul>
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 Take ownership to ensure a highly professional and modern office appearance for employees and visitors
 </li>
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 Support remote teams as needed: may include welcoming visitors, scheduling meetings and making travel arrangements
 </li>
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 Process customer and employee access requests (such as access to rooms, access to events)
 </li>
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 Filter cold-calls, letters and visitors on behalf of the employees
 </li>
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 Coordinate on-site meetings and events with vendors and employees
 </li>
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 Sort and distribute mail and distribute courier packages, memos and route documents; manage in-coming and out-going deliveries with suppliers
 </li>
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 Manage storage and logistics inventory for office material.
 </li>
 <li>
 Manage the office calendar and meeting rooms, coordinate on-site meetings and events
 </li>
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 Plan and coordinate group meeting logistics and events within the Saudi Arabia area
 </li>
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 Organize files and file cabinets, work with HR and finance to ensure adherence to data privacy regulations.
 </li>
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 Track and manage seating assignments, anticipate future space constraints with HR
 </li>
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 Assist in project management and oversight of planned future office move
 </li>
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 Optimize and document office management processes and deliverables
 </li>
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 Work on special projects and duties assigned as needed
 </li>
 <li>
 Procure business cards and employee badges for all Saudi Arabia employees
 
 
 
 </li>
 </ul>
 
 Preferred Experience
 
 
 
 <ul>
 <li>
 Prior Office Management Experience Preferred
 </li>
 <li>
 Advanced skills and experience with MS Office Applications
 
 
 
 </li>
 </ul>
 
 Academic Credentials
 
 
 
 Undergraduate Degree a plus, but not needed
 
 
 
 Benefits offered are described:
 
 AMD benefits at a glance.
 
 
 
 AMD does not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services. AMD and its subsidiaries are equal opportunity, inclusive employers and will consider all applicants without regard to age, ancestry, color, marital status, medical condition, mental or physical disability, national origin, race, religion, political and/or third-party affiliation, sex, pregnancy, sexual orientation, gender identity, military or veteran status, or any other characteristic protected by law. We encourage applications from all qualified candidates and will accommodate applicants&rsquo; needs under the respective laws throughout all stages of the recruitment and selection process.
 
 
 
 
 AMD may use Artificial Intelligence to help screen, assess or select applicants for this position. AMD&rsquo;s &ldquo;Responsible AI Policy&rdquo; is available here.
 
 
 
 
 This posting is for an existing vacancy.
 
 
 
</div>

Al Ghandi Group Enterprises

Role Description:The Operations Assistant supports the daily activities of the operations department in a heavy truck transport company. This role involves coordinating logistics, maintaining records, and ensuring compliance with safety and regulatory requirements. The position requires strong organizational skills, attention to detail, and the ability to work in a fast-paced environment. The Operations Assistant will also be in charge to educate drivers onsite safety instruction, and ensuring all work is carried out accurately in line with safety procedure and within the given timeframe. All Operations activities should be in line with QHSE Policy Statements.Key Tasks:Operational Responsibilities:<ul><li>All drivers/operators are communicated on Safe working practice</li><li>Toolbox talks on safety and environment are conducted at regular intervals</li><li>Customer&rsquo;s onsite Safety rules, procedures and requirements are understood by the drivers/operators</li><li>Ensure all operational relevant activities at customer&rsquo;s facility/site are carried out safely</li><li>Assist drivers/operators with their work-related queries</li><li>Coordinate with concerned onsite supervisors and representatives to obtain work related instruction</li><li>Coordinate with customer&rsquo;s EHS personnel on Safety matters and obtain information and share with the drivers</li><li>Respond to customer and driver inquiries related to transportation schedules and issues</li><li>Keep checks on Vehicle, Equipment for any fault/defect and if noticed coordinate with Workshop personnel for rectification</li><li>Ensure drivers secure content on trailers appropriately and reminded of daily vehicle checklist</li><li>Coordinate with the onsite supervisor, account administrator, EHS personnel in case of any accident and/or injury</li><li>Maintain records of vehicle usage, fuel consumption, and trip logs</li><li>Ensure all paperwork, including delivery notes and invoices, is correctly processed</li><li>Listen to the driver&rsquo;s work-related complaint/problem and come up with solutions in coordination with the Operations Manager/General Manager</li><li>Take immediate action on non-confirming elements in coordination with the QHSE Manager/General Manager/Operations Manager</li><li>Coordinate with the Operations Manager/General Manager on disciplinary action against driver/operator</li><li>Ensure drivers have obtained relevant and applicable training involved in transportation of Hazardous material and have HAZMAT Training</li><li>Ensure Material Safety Data Sheets (MSDS) are available where applicable and drivers trained in the usage of MSDS for quick reference on occurrence of any situation</li><li>Ensure Risk-assessment is carried out to all activities and identified risks are rectified or controls are set in coordination with the QHSE Manager to minimize risk of any accident, incident and/or injury</li></ul>Compliance &amp; Safety:<ul><li>Ensure that all transport operations comply with company policies and government regulations</li><li>Assist in tracking vehicle maintenance schedules and coordinating repairs</li><li>Support safety initiatives, including driver training and compliance checks</li></ul>Knowledge, Qualifications &amp; Skills required:<ul><li>1-2 years of experience in transport or logistics operations, preferably in heavy truck transport</li><li>Diploma or bachelor&rsquo;s degree in logistics, supply chain, business administration, or a related field</li><li>Solid understanding of truck driving rules and regulations</li><li>Proficiency in MS Office (Excel, Word, Outlook)</li><li>Excellent communication and coordination skills in English, Arabic Speaker is a plus</li><li>Knowledge of transport regulations and safety standards is a plus</li></ul>Work Location: In person

Operations Assistant-Transport

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Operations Assistant-Transport