administrative assistant

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executive assistant

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Legal Documents Clearing 

<ul><li>Communicating with clients via phone, by email and in person to offer documentation Services.</li><li>Performing initial background research and briefing the consultant</li><li>Seeing to administrative tasks like making copies and sending invoices</li><li>Attending clients alongside the Consultant and taking accurate notes on attestation</li><li>Organizing documents for attestatiom and handing over to consultant</li><li>Transcribing and proofreading legal documents Scheduling client appointments</li><li>Providing administrative support to manager enhance office effectiveness</li><li>Handling communication with clients.</li></ul>Job Type: Full-timePay: AED1,500.00 - AED2,000.00 per monthWork Location: In person

Admin Assistant | Office admin

Admin Assistant | Office admin Male

Amiri Prime contracting LLC

We are seeking a Philipino Lady well-organized and experienced Office Secretary / Admin Assistant to support daily administrative operations and management activities.Key Responsibilities:* Managing general office administration, filing, and document control* Handling phone calls, emails, and general office correspondence* Preparing letters, reports, and official documents* Scheduling meetings and managing executive calendar* Managing petty cash and processing approved company payments (DEWA, office expenses, Salik, etc.)* Arranging salary payments via WPS system* Coordinating with external service providers for office cleaning (weekly service schedule)* Tracking and monitoring all company renewals (trade license, vehicle registrations, insurance policies, etc.) and ensuring timely follow-up* Renewing company domains, hosting, and related digital subscriptions* Coordinating company driver schedules and daily logistics* Supporting front desk reception duties by welcoming and assisting visitors in a professional manner* Providing general administrative support to management as requiredRequirements:* Advanced proficiency in Microsoft Excel and MS Office is mandatory* Previous experience in administrative or secretary roles* Strong organizational and multitasking abilities* High attention to detail and accuracy* Good communication skills in English* Professional attitude, responsibility, and trustworthinessFull timeWorking hours: Monday to Thursday from 8:30 am to 16:30Friday and Saturday from 8:30 to 12:30Send your CV to hrmanager@monarch-trading.comWork Location: In person

Office Secretary / Admin Assistant

Zaki Salon

Job Title: HR/Administrative AssistantLocation: DubaiJob Type: Full-timeAbout Us: Zaki Group are seeking an organized and proactive Office Admin to support our team and ensure efficient office operations.Key Responsibilities:<ul><li>Provide general administrative support, including managing correspondence, scheduling appointments, and maintaining files.</li><li>Answer phone calls and respond to emails in a professional manner.</li><li>Assist with document preparation, data entry, and record keeping.</li><li>Coordinate meetings, including arranging logistics and preparing materials.</li><li>Maintain office supplies and inventory, placing orders as needed.</li><li>Support project management tasks, including tracking progress and deadlines.</li><li>Assist in onboarding new employees and organizing training sessions.</li><li>Perform other related duties as assigned.</li></ul>Qualifications:<ul><li>High school diploma or equivalent; additional certification in office management or related field is a plus.</li><li>Proven experience as an administrative assistant or in a similar role.</li><li>Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment.</li><li>Strong organizational skills and attention to detail.</li><li>Excellent verbal and written communication skills.</li><li>Ability to handle multiple tasks and prioritize effectively.</li><li>Discretion and confidentiality in handling sensitive information.</li></ul>How to Apply: Interested candidates should also submit their resume and a cover letter to info@zakigroup.aeJob Type: Full-timePay: From AED4,000.00 per monthExperience:<ul><li>Microsoft Office: 1 year (Required)</li><li>Administrative experience: 1 year (Required)</li><li>admin: 1 year (Required)</li></ul>Language:<ul><li>english (Preferred)</li></ul>Work Location: In person

Office Administrator

OWA ENGINEERING CONSULTANTS LLC

Role SummaryFront-desk and office operations with strong admin/accounting support for an architecture/engineering/construction (AEC) practice. You&rsquo;ll handle reception, quotations, invoices, payment certificates, basic bookkeeping in Zoho Books, and project document control. Professional appearance and clear English communication are essential.Key ResponsibilitiesFront Office &amp; Admin<ul><li>Greet visitors; manage calls, WhatsApp, and emails; coordinate meeting rooms and calendars</li><li>Courier/mail handling; office supplies &amp; vendor coordination; travel bookings</li><li>Prepare letters, memos, and standardized forms; maintain tidy digital &amp; physical filing</li></ul>Accounting &amp; AEC Commercial Support<ul><li>Prepare quotations from scope/BOQ; issue sales invoices and credit notes</li><li>Record purchase bills, expenses, receipts; maintain petty cash</li><li>Assist with bank reconciliations, AR aging, payment follow-ups</li><li>Draft Payment Certificates for contractor invoices based on measured work/approvals</li><li>Ensure correct UAE VAT treatment and organize documents for quarterly filing</li><li>Generate routine reports (invoice list, AR/AP, expense summary) from Zoho Books</li></ul>Project Document Control (AEC)<ul><li>Maintain submission logs, NOCs, approvals; apply file naming conventions</li><li>Track correspondence with clients/authorities/contractors; version control (PDF/native)</li></ul>Qualifications<ul><li>1&ndash;3 years in office admin/reception or accounts support; AEC industry exposure preferred</li><li>Hands-on Zoho Books (invoicing, bills, receipts, simple reconciliations)</li><li>Basic accounting and understanding of how AEC firms operate</li><li>Strong English (spoken &amp; written); additional languages a plus</li><li>Professional, presentable, organized; high attention to detail and follow-through</li><li>Proficient with MS Office/Google Workspace; fast, accurate typing</li><li>immediate joiners only.</li><li>Must meet UAE work authorization requirements</li><li>Female candidate preferred</li></ul>Nice to Have<ul><li>Experience preparing quotations and payment certificates for contractors</li><li>Knowledge of WPS inputs and expense claim handling (not payroll processing)</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Are you available to join immediately? </li><li>Do you have any experience in Construction, Architectural Consultancy, or Interior fit-out? Or have you worked in a similar field?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Work Location: In person

Office Administrator/Document Controller

Studio link interior and decoration

The Administrative Assistant provides administrative and clerical support to ensure efficient office operations. This role involves managing schedules, handling correspondence, maintaining records, coordinating meetings, and assisting staff and management with day-to-day tasks.Key Responsibilities<ul><li>Answer and direct phone calls, emails, and other communications.</li><li>Schedule appointments, meetings, and maintain calendars.</li><li>Prepare, edit, and distribute documents, reports, and presentations.</li><li>Organize and maintain filing systems, records, and databases.</li><li>Coordinate travel arrangements and expense reports.</li><li>Order and manage office supplies and equipment.</li><li>Assist with data entry and record keeping.</li><li>Greet visitors and provide customer service support.</li><li>Support special projects and administrative initiatives.</li><li>Ensure confidentiality of sensitive information.</li></ul>Required Qualifications<ul><li>High school diploma or equivalent (Associate's or Bachelor's degree preferred).</li><li>Proven experience in an administrative, clerical, or office support role.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office software.</li><li>Strong written and verbal communication skills.</li><li>Excellent organizational and time-management abilities.</li><li>Attention to detail and problem-solving skills.</li><li>Ability to multitask and prioritize workload effectively.</li><li>OWN VISA PREFFERED</li></ul>Preferred Skills<ul><li>Experience with scheduling software and office management systems.</li><li>Basic bookkeeping or accounting knowledge.</li><li>Professional demeanor and customer service orientation.</li><li>Ability to work independently and as part of a team.</li></ul>Pay: AED3,000.00 per hourWork Location: In person

ANJOYS TECHNICAL SERVICES LLC

We are Hiring - Receptionist cum Admin AssistantWe are looking for a professional and organized Receptionist cum Admin Assistant to manage front desk operations and provide administrative support to join our team.Key Responsibilities<ul><li>Greet and assist visitors, clients, and suppliers in a professional manner</li><li>Answer, screen, and direct incoming phone calls and emails</li><li>Maintain office reception area and ensure cleanliness of the office and organization</li><li>Handle incoming and outgoing documents, courier, and deliveries</li><li>Prepare and maintain records, filing and office documents</li><li>Support procurement, sales, and technical departments with administrative tasks</li><li>Monitor office supplies and coordinate replenishment when necessary</li><li>Assist in preparing quotations, invoices, and reports as required</li><li>Maintain confidentiality of company information and records</li><li>Coordinate with staff and management for daily operations</li><li>Perform other clerical and administrative duties assigned by management</li></ul>Requirements<ul><li>Proven experience as Receptionist, Admin Assistant, or similar role</li><li>Good communication and interpersonal skills</li><li>Proficient in Microsoft Office (Word, Excel)</li><li>Strong organizational and multitasking abilities</li><li>Professional appearance and positive attitude</li><li>Ability to work under pressure and handle multiple tasks</li><li>Knowledge in documentation and basic office procedures</li><li>Bachelor&rsquo;s degree or Diploma in Business Administration or related field preferred</li><li>Minimum 1&ndash;2 years experience in receptionist or administrative work</li><li>Office-based work environment</li></ul>Pay: AED2,500.00 - AED3,000.00 per monthWork Location: In person

Receptionist cum Admin Assistant

Explore 661+ Office admin in Dubai this June. Find roles across top companies and apply now to boost your career.

661 office admin jobs In Dubai

Admin Assistant | Office admin

Admin Assistant | Office admin Male

Office Secretary / Admin Assistant

Office Administrator

Office Administrator/Document Controller

Office Administrator

Receptionist cum Admin Assistant