executive assistant

administrative assistant

office administrator

office assistant

admin assistant

office admin

Smart Volt Technical Works LLC

Office Admin EngineerCompany: Smart Volt Electrical Contracting LLC Location: Dubai, UAE Job Type: Full-timeAbout the RoleSmart Volt Electrical Contracting LLC is seeking a proactive and organized Office Admin Engineer to join our growing team. This role is ideal for candidates with engineering knowledge and strong administrative skills who can support project teams by managing documentation, coordinating with stakeholders, and ensuring efficient office and project administration.Key Responsibilities<ul><li>Prepare and maintain project documentation, reports, and records.</li><li>Coordinate with clients, consultants, subcontractors, and suppliers.</li><li>Track project approvals, permits, and document submissions.</li><li>Assist with procurement activities, material requests, and purchase orders.</li><li>Maintain project drawings, correspondence, and document control systems.</li><li>Support project teams with scheduling and day-to-day administrative tasks.</li><li>Prepare invoices, progress reports, and project status updates.</li><li>Ensure compliance with company procedures and document control standards.</li></ul>Requirements<ul><li>Diploma or bachelor&rsquo;s degree in electrical, Civil, Mechanical Engineering, or a related field.</li><li>1&ndash;3 years of experience in engineering administration or project coordination.</li><li>Proficiency in Microsoft Office (Excel, Word, and Outlook).</li><li>Knowledge of AutoCAD and document control practices is an advantage.</li><li>Strong communication, organizational, and time management skills.</li><li>Experience in the UAE construction, MEP, or solar EPC industry is preferred.</li></ul>&middot; Preference will be given to candidates who are currently on a UAE Dependent Visa.What We Offer<ul><li>Opportunity to work on exciting electrical, MEP, and construction projects.</li><li>Professional and collaborative work environment.</li><li>Career growth and learning opportunities.</li><li>Competitive salary based on qualifications and experience.</li><li>Salary range from 2000.00 to 3500.00AED</li></ul>If you are detail-oriented, organized, and eager to build your career with a dynamic electrical contracting company, we encourage you to apply.Smart Volt Electrical Contracting LLC is an equal opportunity employer. Only shortlisted candidates will be contacted.Pay: AED2,000.00 - AED3,500.00 per monthWork Location: In person

Office Admin Engineer

Agha Cleaning Services

Admin &amp; Office ManagerDubai, UAEAGHA Windows Cleaning Services LLC*About AGHA Services*AGHA Windows Cleaning Services LLC is a leading facilities services company in the UAE, specializing in professional cleaning, pest control, and maintenance solutions. We are committed to operational excellence, customer satisfaction, and maintaining the highest standards of professionalism across all our services.We are currently seeking an experienced, highly organized, and detail-oriented Admin &amp; Office Manager to oversee our administrative operations and ensure the smooth functioning of office, HR administration, payroll coordination, transactional record keeping, and daily operational support.*Position Summary*The Admin &amp; Office Manager serves as the central administrative hub of the company, responsible for managing office operations, recording and maintaining business transactions, supporting payroll and HR administration, coordinating reporting requirements, maintaining company records, and ensuring efficient communication between departments and external stakeholders.The successful candidate will play a critical role in supporting management through accurate record keeping, timely reporting, operational coordination, and administrative leadership.Reporting To: Managing Director*Key Responsibilities**1. Administration &amp; Data Management*<ul><li>Maintain accurate administrative records and company documentation.</li><li>Manage company filing systems, databases, and operational records.</li><li>Ensure all company transactions are properly recorded and archived.</li><li>Maintain document version control and administrative procedures.</li><li>Organize and manage office correspondence and communication.</li></ul>*2. Transaction Recording &amp; Invoicing*<ul><li>Record invoices, bills, expenses, receipts, and payments in Zoho Books.</li><li>Ensure all transactions are entered accurately and promptly.</li><li>Issue customer invoices immediately upon job completion confirmation.</li><li>Maintain accurate financial and operational records.</li><li>Support management with data extraction and reporting.</li></ul>*3. Quotation Administration*<ul><li>Prepare and issue client quotations following pricing approvals.</li><li>Ensure quotations are dispatched within approved timelines.</li><li>Maintain quotation records and tracking logs.</li><li>Follow company procedures for quotation control and documentation.</li></ul>*4. Payroll Administration*<ul><li>Manage monthly payroll preparation processes.</li><li>Extract attendance data from BioTime attendance systems.</li><li>Prepare payroll records, salary schedules, and supporting documentation.</li><li>Coordinate payroll submissions within company deadlines.</li><li>Ensure payroll documentation is complete and accurate.</li></ul>*5. HR Administration*<ul><li>Maintain employee files and personnel records.</li><li>Monitor attendance, leave records, warnings, deductions, and disciplinary documentation.</li><li>Prepare daily attendance reports and monthly HR reports.</li><li>Maintain strict confidentiality of employee information.</li><li>Ensure all HR records comply with company requirements.</li></ul>*6. Document &amp; Compliance Management**Monitor expiry dates for:*<ul><li>Employee visas</li><li>Labor permits</li><li>Trade licenses</li><li>Company insurances</li><li>Regulatory documents</li></ul>Issue renewal alerts well in advance.Ensure no company or employee documentation expires.*7. Office Operations Management*<ul><li>Oversee day-to-day office administration.</li><li>Manage office supplies, vendors, and administrative requirements.</li><li>Coordinate driver schedules and office logistics.</li><li>Maintain inventory records and office assets.</li><li>Support operational teams with scheduling and administrative coordination.</li></ul>*8. Receivables Tracking*<ul><li>Maintain accounts receivable records.</li><li>Update aging reports and collections status.</li><li>Record customer payments and outstanding balances.</li><li>Escalate issues when required.</li></ul>9. Reporting &amp; Management Support*Prepare and submit regular reports, including:*<ul><li>Daily Flash Reports</li><li>Daily Attendance Reports</li><li>Monthly HR Reports</li><li>Payroll Documentation</li><li>Petty Cash Reconciliations</li><li>Cash Position Reports</li><li>Receivables Status Reports</li><li>Document Expiry Alerts</li></ul>*Required Qualifications*<ul><li>Bachelor's Degree in Business Administration, Management, or related field.</li><li>Minimum 4-6 years of experience in Administration, Office Management, or a similar role.</li><li>Previous supervisory experience is highly preferred.</li><li>Strong knowledge of office administration processes and reporting systems.</li></ul>*Technical Skills*<ul><li>Advanced Microsoft Office / Microsoft 365 skills (particularly Excel).</li><li>Experience using Zoho Books.</li><li>Familiarity with attendance management systems such as ZKTeco BioTime.</li><li>Strong data entry and records management skills.</li><li>Excellent report preparation and documentation abilities.</li></ul>*Key Competencies*✅ Exceptional organizational skills✅ High attention to detail and accuracy✅ Strong record-keeping discipline✅ Ability to meet strict deadlines✅ Professional communication skills✅ Confidentiality and integrity✅ Problem-solving mindset✅ Ability to manage multiple priorities✅ Strong leadership and team coordination abilities✅ Proactive and results-oriented approach*What We Offer*<ul><li>Competitive salary package</li><li>Professional and supportive work environment</li><li>Career development opportunities</li><li>Exposure to a growing and dynamic organization</li><li>Opportunity to work closely with senior management</li></ul>*How to Apply*Interested candidates who meet the above requirements are invited to send their updated CV to: info@agha-services.aeSubject Line: Application for Admin &amp; Office Manager PositionOnly shortlisted candidates will be contacted.Pay: AED7,000.00 - AED9,000.00 per monthWork Location: In person

Admin / Office Manager

The First Group

<div>Overview:
<div>
Headquartered in Dubai, UAE, The First Group is a dynamic, integrated global property developer with a fast-growing portfolio of upscale hotels, residential properties, F&amp;B brands and real estate asset management services. Since our launch in 2005, we have carved a highly successful niche offering unrivalled property investment opportunities in high-growth markets to clients from more than 70 countries worldwide.</div><div></div><div> 
We were among the first developers to identify the tremendous potential in providing private investors the opportunity to purchase hotel guestrooms, suites and serviced apartments in our collection of upscale properties located in highly popular locations across Dubai. We back up our success with a list of International Property awards along with strategic partnerships with companies such as Wyndham Hotel group, Millennium Hotels, Emirates Airlines and Jumeirah Hotels and Resorts.</div><div></div> 
To successful candidates, we offer a diverse progressive corporate working environment with clear growth potential along with award winning sales &amp; marketing tools, a state of the art showroom featuring Dubai&rsquo;s only virtual helicopter tour and endorsements from a number of international sporting celebrities.
Job Description:
<div>
Job summary:
</div><div>We are looking for a reliable and proactive Office Administrator to join our team. The ideal candidate will be responsible for providing administrative support, ensuring the smooth running of the office, and maintaining a positive and productive work environment.</div> 
Daily Responsibilities of the Office Administrator include but not limited to the following:<ul><li>
Active member of the Fire Marshall team.</li><li>
Active member of the First Aider team.</li><li>
Assists in office refurbishments, office relocations and seating re-arrangements.</li><li>
Prepare Purchase Requests, Purchase Orders and Payment Vouchers for office-related suppliers.</li><li>
Maintaining all office-related folders, trackers &amp; inventories.</li><li>
Assist in handling office maintenance issues (AC related issues, equipment for repair&hellip;).</li><li>
Responsible for ordering, distributing, and arranging the office stationery.</li><li>
Responsible for ordering food for the clients, daily water supply, weekly pantry supplies &amp; cleaning materials and supplies.</li><li>
Track and schedule AMCs of office-related suppliers (Pest Control, AC, Water filter, Air freshener&hellip;).</li><li>
Source suppliers for office requirements (table, chairs, equipment&hellip;).</li><li>
Monitor the maintenance of the AED machines (battery, adult &amp; pediatric pads).</li><li>
Assist in replenishing First Aid kit supplies.</li><li>
Assist in document destruction.</li><li>
Prepare building work permits for contractors and suppliers.</li><li>
Assist with incident report documentation.</li><li>
Handle migration and retrieval of files from outsourced storage, ensuring tracker accuracy.</li><li>
Arrange uniforms and name badge for the Drivers, Handyman, Office Help, Pantry Assistant &amp; Doormen.</li><li>
Assists for parking access for the Visitors and Drive In clients by calling the Building Management/Security.</li><li>
Reporting concerns/issues related to the common areas such as toilets, corridor, staircase &amp; parking</li></ul>
Desired Skill &amp; Expertise:
<div>
Qualifications:</div><ul><li>
Bachelor's degree in business administration or a related field
</li><li>Proven experience as an office administrator, office assistant, or similar role
</li><li>Knowledge of office management systems and procedures</li><li>
Strong organizational and time management skills
</li><li>Excellent communication and interpersonal skills
</li><li>Ability to multitask and prioritize tasks effectively</li><li>
Proactive and independent</li><li>
Proficiency in Microsoft Office Suite and other office software
</li><li>Fluent in English</li><li>
UAE National with Family Book.</li></ul></div>

Administrator - Office Management (UAE National)

Maklad Design

WE&rsquo;RE HIRING | DOCUMENT CONTROLLER &amp; ADMINMaklad Design LLC is looking for a highly organized, proactive, and detail-oriented Document Controller &amp; Admin to join our team in Dubai.The role will be responsible for company and project document control, tender documentation support, general office administration, and HR administrative support.Key ResponsibilitiesDocument Control<ul><li>Maintain and organize all company and project documentation.</li><li>Manage digital and physical filing systems and project folders.</li><li>Maintain document registers, revisions, submissions, approvals, and records.</li><li>File and track contracts, drawings, RFIs, reports, approvals, warranties, handover documents, and project correspondence.</li><li>Ensure documents are properly named, updated, archived, and accessible to authorized personnel.</li><li>Maintain confidentiality of company, employee, financial, and project documentation.</li></ul>Tender &amp; Prequalification Support<ul><li>Review tender requirements and prepare document checklists.</li><li>Coordinate with QS, Project Management, Design, Finance, Procurement, and Management to collect required documentation.</li><li>Compile and organize tender and prequalification documents for submission.</li><li>Maintain company profiles, licenses, certificates, project references, completion certificates, staff CVs, and other supporting documentation.</li><li>Follow up with relevant departments to ensure required documents are received before submission deadlines.</li><li>Assist with portal uploads and final tender document preparation.</li><li>Pricing, BOQs, quantity take-offs, costing, and commercial preparation remain the responsibility of the QS and relevant departments.</li></ul>Administration<ul><li>Handle general office administration and daily administrative requirements.</li><li>Maintain office inventory, stationery, and supplies.</li><li>Schedule meetings and appointments.</li><li>Prepare and circulate Minutes of Meetings (MOMs).</li><li>Prepare company letters, forms, correspondence, and administrative documents.</li><li>Coordinate documents requiring Management signatures and approvals.</li><li>Maintain administrative trackers, calendars, and renewal schedules.</li><li>Follow up on assigned tasks and outstanding documentation.</li><li>Provide general administrative support to Management and departments.</li></ul>HR Administrative Support<ul><li>Assist the HR Manager with HR documentation and administrative requirements.</li><li>Prepare approved offer letters, employment contracts, welcome letters, and related documents.</li><li>Schedule interviews and coordinate candidate appointments.</li><li>Assist with onboarding documentation and new employee induction.</li><li>Maintain employee files, attendance records, leave records, and HR trackers.</li><li>Track probation periods, contract renewals, and employee document expiries.</li><li>Prepare HR correspondence as instructed by the HR Manager.</li></ul>Requirements<ul><li>2&ndash;4 years UAE experience in Document Control and/or Administration.</li><li>Experience in Interior Fit-Out, Construction, Contracting, Engineering, or Architecture is preferred.</li><li>Experience with project documentation, tenders, and prequalification submissions is an advantage.</li><li>Strong Microsoft Office skills.</li><li>Good written and verbal English communication.</li><li>Strong filing, organization, and follow-up skills.</li><li>Ability to prepare professional emails, letters, reports, and MOMs.</li><li>Detail-oriented and able to handle multiple deadlines.</li><li>Able to handle confidential information responsibly.</li><li>Knowledge of HR administration and UAE employment documentation is an advantage.</li></ul>Position: Document Controller &amp; AdminLocation: Dubai, UAEEmployment Type: Full-TimeCompany: Maklad Design LLCInterested candidates may send their CV to careers@makladdesign.com with the subject:Application &ndash; Document Controller &amp; AdminPay: AED4,000.00 - AED4,500.00 per monthApplication Question(s):<ul><li>Apply only if you have experience here in UAE in documentation.</li><li>Nationality?</li><li>Current Salary?</li><li>Expected Salary?</li><li>Visa Status? (employment visa, visit visa, spouse visa, freelance visa, etc) mention it.</li><li>Can you join immediately, if yes, how many days?</li><li>How many years of experience do you have here in UAE as a document controller/admin?</li></ul>Work Location: In person

Document Controller/Admin

Whitespace Global

Job Description: HR &amp; Admin Assistant (Arabic Speaking Preferred)Job TitleHR &amp; Admin Assistant (Arabic Speaking Preferred)Job SummaryWe are seeking a proactive and organised HR &amp; Admin Assistant to support the day-to-day operations of the Human Resources and Administration department. The successful candidate will assist with HR administration, employee relations, recruitment coordination, office administration, and general operational support. Arabic language skills are preferred to facilitate communication with Arabic-speaking employees, clients, and government entities.Key ResponsibilitiesHuman Resources<ul><li>Assist with recruitment activities, including scheduling interviews and coordinating candidate communications.</li><li>Prepare employment contracts, offer letters, and other HR documentation.</li><li>Maintain accurate employee records and HR databases.</li><li>Support onboarding and offboarding processes.</li><li>Coordinate employee attendance, leave records, and timesheets.</li><li>Assist with payroll preparation by providing accurate HR data.</li><li>Support employee engagement activities and company events.</li><li>Ensure compliance with company policies and local labour regulations.</li><li>Respond to employee HR-related enquiries.</li></ul>Administration<ul><li>Manage office supplies and coordinate procurement when required.</li><li>Handle incoming calls, emails, and correspondence.</li><li>Maintain filing systems and confidential records.</li><li>Coordinate meetings, travel arrangements, and accommodation bookings.</li><li>Liaise with vendors, service providers, and building management.</li><li>Support general office operations and administrative tasks.</li><li>Assist with preparing reports, presentations, and internal communications.</li></ul>Qualifications<ul><li>Diploma or Bachelor's degree in Human Resources, Business Administration, or a related field.</li><li>1&ndash;3 years of experience in HR and administrative support.</li><li>Experience in the UAE or GCC is an advantage.</li></ul>Skills &amp; Competencies<ul><li>Arabic speaking preferred; English proficiency is essential.</li><li>Strong organisational and time-management skills.</li><li>Excellent verbal and written communication skills.</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).</li><li>Ability to handle confidential information with discretion.</li><li>Good interpersonal and customer service skills.</li><li>Ability to multitask and work independently in a fast-paced environment.</li><li>Knowledge of UAE Labour Law is an advantage.</li></ul>Preferred Attributes<ul><li>Positive attitude and professional appearance.</li><li>Strong attention to detail.</li><li>Team player with a willingness to learn.</li><li>Flexible and able to manage changing priorities.</li></ul>Benefits<ul><li>Competitive salary.</li><li>Employment visa and medical insurance.</li><li>Annual leave and air ticket as per company policy.</li><li>Opportunities for professional development and career growth.</li></ul>Pay: AED6,000.00 - AED9,000.00 per monthWork Location: In person

HR & Admin Assistant - Arabic Professional

Vista Corporate Global

Position: Real Estate Admin Cum Receptionist Location: Dubai, UAE Department: Real Estate / Business Center Employment Type: Full-Time Reporting To: Management / Operations ManagerJob SummaryWe are looking for a professional, organized, and customer-focused Real Estate Admin Cum Receptionist to manage front-desk operations, administrative tasks, client coordination, and day-to-day activities of our Business Center. The ideal candidate should have good communication skills, a pleasant personality, strong administrative abilities, and preferably experience in real estate, business centers, or a corporate services environment in Dubai.Key ResponsibilitiesReception &amp; Front Desk<ul><li>Welcome and assist clients, visitors, and business partners professionally.</li><li>Handle incoming calls, emails, WhatsApp messages, and general enquiries.</li><li>Manage reception area and ensure a professional office environment.</li><li>Coordinate meetings, appointments, and visitor access.</li><li>Receive and distribute documents, courier deliveries, and correspondence.</li><li>Maintain visitor and client records.</li></ul>Real Estate Administration<ul><li>Provide administrative support to the real estate team.</li><li>Maintain property listings, client records, documents, and databases.</li><li>Coordinate with property agents, landlords, tenants, and clients.</li><li>Schedule property viewings and follow up with clients.</li><li>Prepare basic reports, quotations, documents, and presentations.</li><li>Maintain proper filing and documentation for real estate transactions.</li><li>Follow up on leads and update the CRM regularly.</li></ul>Business Center Management<ul><li>Handle day-to-day administrative operations of the Business Center.</li><li>Coordinate with tenants regarding office requirements, meeting rooms, access cards, maintenance, and other services.</li><li>Manage meeting room bookings and shared office facilities.</li><li>Coordinate with maintenance, cleaning, security, and other service providers.</li><li>Maintain records of office allocations, contracts, invoices, and client requirements.</li><li>Assist clients with general Business Center-related requests.</li><li>Ensure the Business Center is clean, organized, and professionally maintained.</li><li>Coordinate with management regarding tenant issues and operational requirements.</li></ul>Administrative &amp; Office Support<ul><li>Maintain office supplies and coordinate replenishment when required.</li><li>Prepare daily/weekly administrative reports.</li><li>Maintain accurate records and confidential documents.</li><li>Assist the HR/Admin team with basic office administration when required.</li><li>Coordinate with accounts for invoices, payments, and client documentation.</li><li>Support management with additional administrative tasks as required.</li></ul>Requirements<ul><li>Minimum 1&ndash;3 years of relevant experience in administration, reception, real estate, business center, or a similar role.</li><li>Experience in the UAE/Dubai is preferred.</li><li>Good communication and interpersonal skills.</li><li>Professional appearance and pleasant personality.</li><li>Good knowledge of MS Office (Word, Excel, Outlook).</li><li>Familiarity with CRM systems is an advantage.</li><li>Strong organizational and multitasking skills.</li><li>Ability to handle clients professionally and independently.</li><li>Good English communication skills; Arabic or Hindi/Urdu would be an advantage.</li><li>Ability to work under pressure and manage multiple responsibilities.</li><li>Candidates with experience in Business Center / Real Estate / Corporate Services will be preferred.</li></ul>Key Skills<ul><li>Reception &amp; Customer Service</li><li>Real Estate Administration</li><li>Business Center Operations</li><li>Client Coordination</li><li>Documentation &amp; Filing</li><li>CRM Management</li><li>Microsoft Office</li><li>Communication &amp; Follow-up</li><li>Time Management</li><li>Problem Solving</li></ul>Pay: AED2,500.00 - AED4,000.00 per monthWork Location: In person

Real Estate Admin Cum Receptionist

Almkarem Drug Store L.L.C

Pharmaceutical company is looking for an energetic and reliable Female Admin assistant cum accountant. The employee is required to undertake accounting and administrative tasks, and to support the rest of the team to work efficiently.<ul><li>The applicant should hold a bachelor&rsquo;s degree in management &amp; accounting.</li><li>Knowledge and experience of accounting is a must.</li><li>With experience in &ldquo;HR, DOCUMENT CONTROL, SALES, INVENTORY, PAYROLL, and ADMIN&rdquo;</li><li>Can maintain and update all documents and keep them orderly complete and categorize for easy accessibility to specific records (electronic and manual).</li><li>Ability to work and perform with minimum supervision.</li><li>Can work under pressure.</li><li>Excellent Administrative skills</li><li>English Speaking, Writing, and Reading Skills</li><li>Knowledgeable in using MS Office (Word, Excel, etc.) &amp; Accounting program (Tally)/CRM software.</li><li>Manage / maintain Commercial Invoices / daily accounts / Petty Cash and other documents and receipts.</li><li>High degree of multi-tasking and time management capability</li></ul>Job Type: Full-timeAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>accountant: 2 years (Required)</li></ul>

Intern Accountant/ Administrative Assistant

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