administrative assistant

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office admin

HAQ INTERNATIONAL MOTORS FZCO

JOB DESCRIPTIONSPosition: Office AdministrativeReport to: company directorOverall:Office administrator, office manager will handle complete office administrative tasks with some additional tasks mentioned below in detail in responsibilities;Responsibilities:- He will responsible for bookkeeping tasks such as day to day petty cash, making invoices, monitoring accounts receivables and payables, ledger maintain and budget tracking of monthly and yearly basis.- Keep handle bank related transactions of the company accounts, incoming and outgoing.- Oversea and Maintain general office files i.e. staff files, payroll files, stock lists, vendor files and other files related to company operations.- Responsible to maintain office environment for day to day operation, incoming and outgoing of vehicles their gate passes, taking picture, editing of the vehicles and upload on social media and keep maintain and update company website.- Handle incoming and visiting customers, their phone calls and online inquires related to vehicle sales as well. (posting ads and reply phone calls as well)- Responsible to create good relationship with outside stakeholders, suppliers for incoming shipments, immigration to renew company trade license, vat returns and vat refunds and other custom and shipping related documentations.- He will be responsible to execute company&rsquo;s director new ideas to increase the business line in same field of the automotive or other related fields.- Responsible to handle the sales team their day to day sales activities for documentations purposes.- Responsible to handle the procurement team for their purchases related to new vehicles and spare parts as well from the local market and international market as well.- Responsible to participate in different auctions locally in UAE and outside UAE and report to the director for best possible options of the cars.Job specifications:Candidate having bachelor or master degree in business administrationsExperience:Candidate have very good experience in automotive company in same filed of administration manager or general manager of automotive company.Skills:Communication and leading skillsOnline business commandAnalytical skills, financial skillsDigital marketing awarenessTime management skillsNote:In above mentioned responsibilities, new tasks can be added or removed depends on the management decision by keeping in view business requirements.Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per month

Office Admin

Confidential Company

- Day-to-day management of office operations and supplies.- Personal assistance to management, including scheduling and travel bookings.- Maintaining employee attendance and leave records.- Assisting the PRO with visa renewals, Emirates IDs, passports, and other documentation.- Managing employee folders and HR-related operations.- Handling bills related to import/export, payables, and receivables.- Coordinating license renewals and other compliance requirements.- Preparing reports and assisting in documentation for management.- Supporting team members and contributing to smooth workflow across departments.

Office Admin Assistant / Personal Assistant

STONE AGE COMPUTER EQUIMENT TRADING L.L.C

<ul><li>Oversee daily office operations to ensure smooth workflow.</li><li>Handle phone calls, emails, and correspondence professionally in both Chinese and English.</li><li>Manage office supplies, equipment, and vendor coordination.</li><li>Manage the boss&rsquo;s daily calendar, schedule meetings, and appointments.</li><li>Arrange business and personal travel, accommodation, and logistics.</li><li>Translate and interpret between Chinese and English when required.</li><li>Handle confidential documents and sensitive information with discretion</li><li>Assist with personal errands, coordination, and follow-ups as required.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree in Business Administration or related field preferred.</li><li>Minimum 2 years of experience in office administration or executive assistance.</li><li>Fluent in both Chinese (Mandarin) and English &ndash; written and spoken.</li><li>Strong communication, multitasking, and problem-solving skills.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>High level of professionalism, organization, and confidentiality.</li><li>Ability to work independently and manage multiple priorities efficiently.</li></ul>Other Details:<ul><li>Salary: Based on experience.</li><li>Working Hours: 9 AM - 5 PM</li><li>Location: Dubai, UAE</li><li>Preference: Candidates currently in the UAE and outside UAE</li></ul>Job Type: Full-timePay: AED6,000.00 - AED8,000.00 per month

Office Admin cum Personal Assistant (Chinese & English Speaking)

Megan International DMCC

MEGAN International DMCC -Dubai Leader in the field of Self-actuated Pressure Control Valves, Pressure Safety Valves , Low Pressure Nitrogen Blanketing Systems, Gas Pressure Reducing Station with Safety Shut Off & Metering Skids Seeks applications for the position of Office Administrator in Dubai Office Roles & Responsibilities: The Primary Responsibility will be Managing Accounts and Finance and coordinating with the Appointed Auditors . Additionally Office Administrator will manage daily running of the office operations with assistant from Office Admin and oversee administrative and HR related work.

Office Administrator

Southern Express Cleaning Services

Office AdministratorWe are looking for a proactive and organized Office Administrator to join our team. The ideal candidate will manage day-to-day office operations and support our pest control and cleaning service teams.Key Responsibilities<ul><li>Handle customer inquiries, bookings, and follow-ups</li><li>Prepare quotations, invoices, and service reports</li><li>Coordinate daily schedules for pest control &amp; cleaning teams</li><li>Maintain records, contracts, and renewal reminders</li><li>Manage office supplies and basic administrative tasks</li><li>Support management with documentation and reporting</li></ul>Requirements<ul><li>Previous experience in admin/customer service (FM/pest control/cleaning preferred)</li><li>Strong communication skills</li><li>Good knowledge of MS Office</li><li>Ability to multitask and work independently</li><li>Organized, punctual, and professional</li></ul>Location:Qusais, DubaiHow to Apply:Send your CV to: southernexpressdubai@gmail.comJob Types: Full-time, PermanentPay: AED1,800.00 - AED2,000.00 per month

Happy Drive Car Rental LLC

Walkin Interview:Happy Drive, Millennium Central Downtown Building, Al Asayel St - Business Bay - Floor 11 - Dubai https://share.google/jtsVdEpyRU4aTSvAX Whatsapp: +971 56 629 6168We are looking for an organized and proactive Office Admin/Secretary to join our team at Happy Drive Car Rental in Dubai. The ideal candidate will handle day-to-day office tasks, assist management, and ensure smooth office operations.Key Responsibilities:<ul><li>Answer and direct phone calls, emails, and other correspondence</li><li>Schedule appointments and bookings.</li><li>Assist in administrative tasks and maintain records</li></ul>Requirements:<ul><li>Proven experience as an office administrator or secretary</li><li>Strong organizational and multitasking abilities</li><li>Excellent communication skills</li><li>Proficiency in MS Office (Word, Excel, etc.)</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per month

Secretary

Carvansons Middle East DMCC

Job descriptionWe are currently looking to recruit an Accounts Assistant/Office admin to work in our busy office. You will be responsible for the accounting and sales support department run smoothly, ensuring transparency and efficiency in all transactions.Requirements- Prior office Sales Support/administration experience is required.- You must be proficient in all Microsoft Office 365 programmes.- You must have an eye for detail and the ability to work without Supervision.- Excellent communication skills are a must and you will be required to handle confidential information.- Good math skills and ability to spot numerical errors.- Ability to handle sensitive, confidential information.- Good in MS office 365. Advance excel knowledge will be huge advantage.- English is a requirement both written and spoken Fluently.- Knowledge about CRM is an advantage.- Ability to work under pressure and plan/prioritize workload.Task &amp; Duties:Ability to prepare reports on demand.Assisting with Sales Support tasksCreating quotationsCreating projectsProducing reportsSelling AnalysisResponsible for petty cash handling.Reconcile invoices and identify discrepancies.Create and update expense report.Cash &amp; Cheque deposits.Maintain digital &amp; physical financial records.Prepare Proforma invoices.Prepare final invoices &amp; send to customers and sales staffs.Review &amp; file payroll documents.Reconcile supplier statements and prepare payment vouchers.Reconcile customer accounts and payment follow-up.Booking flight tickets and hotel arrangements.Ability to review credit card bills &amp; recording transactions.Knowledge about Vat will be an advantage.Assisting senior account on all maters for the smooth running of accounting department.Ability to prepare reports on demand.Job Types: Full-time, Contract, PermanentApplication Question(s):<ul><li>Are you fluent in English both reading and writing?</li><li>Have you experience in Accounts/Sales Support/Admin role?</li><li>Have you working experience in the UAE?</li></ul>Language:<ul><li>English (Required)</li></ul>Edit jobFlaggedView public job pageJob Type: Full-timeExperience:<ul><li>Accounts: 4 years (Preferred)</li></ul>Language:<ul><li>English (Required)</li></ul>License/Certification:<ul><li>CMA (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Assistant Accountant/Sales Support

Explore 2151+ Office admin in Dubai this November. Find roles across top companies and apply now to boost your career.

2151 office admin jobs IN Dubai

Office Admin

Office Admin Assistant / Personal Assistant

Office Admin cum Personal Assistant (Chinese & English Speaking)

Office Administrator

Office Administrator

Secretary

Assistant Accountant/Sales Support