office administrator

office assistant

fleet coordinator

logistics manager

office manager

operations admin coordinator

Solanki Real Estate Development LLC

Operations &amp; Admin Coordinator &ndash; Property ManagementWe are looking for a disciplined and detail-oriented professional to join our Property Management and Real Estate Development teams in a full-time, office-based coordination role. This is a structured execution role. You will not be making decisions. You will be ensuring that communications, documents, invoices, quotations, and action items are organised, tracked, and followed up without gaps. If you thrive on structure, take pride in clean records, and follow through consistently, this role is for you.You will sit at the front desk and serve as the first point of contact for the office, greeting visitors, handling walk-in tenants professionally, and answering and directing incoming calls to the right team member.You will manage the central inbox for the property management and development teams, categorise and forward emails to the relevant department, and maintain a live follow-up tracker to ensure no request goes unanswered. You will attend internal, consultant, and contractor meetings in person, prepare and circulate clear meeting minutes capturing decisions, responsibilities and deadlines, and follow up with responsible parties until every action item is closed.On the accounts side, you will raise rent and service charge invoices as instructed, send them to tenants, follow up on outstanding payments, maintain an arrears tracker, and upload payment slips and supporting documents into the system. When vendors are needed, you will collect a minimum of three quotations, prepare a comparison sheet in Excel, and follow up with vendors on anything missing or pending.You will also be responsible for document control across both teams, maintaining organised records for leases, contracts, consultant agreements, and drawing revisions, with everything properly named, dated, and filed. For development projects, you will maintain a submission log, track authority approval statuses, and follow up with consultants on delays.We are looking for someone with strong written and spoken English, solid Excel skills, a professional phone manner, and the kind of disciplined follow-through that means nothing falls through the cracks. Prior experience is not mandatory, but your CV and communication must reflect structure and attention to detail. This role reports directly to the Director and works closely with the Leasing Manager, Operations Controller, and Accounts team.Job Types: Full-time, PermanentPay: AED3,000.00 - AED5,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>This role requires daily use of Microsoft Excel for trackers and comparison sheets. How would you describe your Excel skill level, and what types of spreadsheets have you worked with?</li><li>Without using AI tools, write a short email (maximum 8 sentences) from yourself to a tenant named Mr. Ahmed. Inform him that his rent invoice for the amount of AED 15,000 has been attached, that payment is due within 7 days, and that he should contact the accounts team at accounts@company.com if he has any questions. Do not use bullet points. Write it as a natural, professional email.</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>administrative or coordination: 1 year (Preferred)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>Work Location: In person

Operations & Admin Coordinator

TK Elevator

<div>
 We are seeking a highly organized and proactive NI Admin Coordinator to join our team at TK Elevator UAE L.L.C, based in Dubai, within the DXB Instal department. This role is essential in ensuring the smooth administrative operations supporting our installation projects and operational teams.
 
 
 
 Key Responsibilities:
 
 
 
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 Provide comprehensive administrative support to the DXB Instal department, including managing correspondence, scheduling meetings, and coordinating communications among teams.
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 Maintain accurate and up-to-date project documentation and records, ensuring compliance with company policies and legal requirements.
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 Coordinate logistics and resource planning to support installation projects, working closely with technical teams and external vendors.
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 Assist in the preparation and processing of procurement and invoicing documents, collaborating with finance and supply chain departments.
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 Monitor project timelines and deliverables, proactively identifying and addressing potential administrative bottlenecks.
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 Organize and maintain electronic and physical filing systems for project and departmental information.
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 Support the onboarding and training processes for new team members within the department.
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 Contribute to continuous improvement initiatives by suggesting administrative process enhancements that increase efficiency and effectiveness.
 
 
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 </ul>
 
 Qualifications and Skills:
 
 
 
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 A minimum of a high school diploma, with preference given to candidates holding additional qualifications or relevant certifications in administration, project coordination, or related fields.
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 Proven experience in an administrative or coordination role, ideally within construction, installation, or engineering environments.
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 Strong organizational skills with keen attention to detail and the ability to manage multiple tasks simultaneously under tight deadlines.
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 Excellent communication abilities, both written and verbal, to facilitate clear interaction with internal teams and external partners.
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 Proficiency in standard office software applications, including Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
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 Familiarity with project management tools and systems is an advantage.
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 Demonstrated ability to work collaboratively in a diverse team setting, embracing a culture of inclusion and mutual respect.
 
 
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 About TK Elevator UAE L.L.C:
 
 
 
 TK Elevator UAE L.L.C is a global leader in elevator and escalator solutions, committed to enhancing urban mobility through innovative technologies and exceptional service. Our team in Dubai is dedicated to delivering superior installation and maintenance services, fostering a positive work environment where every team member can grow and succeed.
 
 
 Joining our DXB Instal department as an NI Admin Coordinator offers the opportunity to contribute to exciting projects in a dynamic industry. We value professionalism, integrity, and a commitment to operational excellence, and we welcome individuals who share our passion for making a difference.
 
 
 If you are a motivated professional ready to play an integral role in supporting our installation operations while developing your administrative career, we encourage you to apply and be part of our forward-thinking team.
</div>

NI Admin Coordinator

Bluestream FZCO

<ul><li>Should have 3-5 years of experience as an assistant or secretary to the MD of a company.</li><li>Experience in office coordinator role is good, but need experience in admin and coordinating.</li><li>Excellent followup skills</li><li>Should have working knowledge of MS OFFICE especially EXCEL &amp; Word. Good command over English.</li><li>Own visa / family sponsored candidates preferred.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Executive Assistant to the CEO

Silverline Construction Rental LLC

Silverline Construction and Machinery Rental LLC is an industry leader in area of equipment rentals and leasing in UAE. With more than 16 years of business legacy, we power the nation's leading construction companies and industries, providing them equipment solutions at right time and place. We serve key markets of UAE, Qatar and Kuwait with more than 400 dedicated staff working around the clock.We are growing to next stage with a massive expansion plans within UAE and other GCC as part of our ambitious 2024 Strategy.As part of our growth requriments, we are looking out for a qualified Logistics Coordinator in our Dubai office.Key ResponsibilitiesResponsible for coordinating and controlling entire vehicle management, drivers and supporting operational activitiesJob Description<ul><li>Controlling the vehicles, managing, tracking and coordinating fleet management</li><li>Ensuring the delivery arrangement of vehicles as per operational schedule</li><li>Reporting breakdowns, maintenance issues to Maintenance team</li><li>Coordinating and preparing schedules of drivers in sync with fleet management</li><li>Checking and reporting the fleet documentation activities with admin/accounts team</li><li>Mointoring driver licence status, reporting fines/penalities to HR team.</li><li>Ensuring timely checkouts and check-in of vehicles into the yard.</li><li>Quality control activities of delivery of equipments in coordination with HSE</li><li>Record management of all delivery activities in coordination with operations department.</li></ul>For this, we need talents with following skills and qualifications<ul><li>Minimum of two year construction or equipment rental logistics operations experience .</li><li>Need to proficiency in Hindi or Urdu and Malayalam.</li><li>Good computer skills to record fleet management</li><li>Knowledge in fleet management</li><li>Good disciplinary skills.</li></ul>Only candidates based in UAE and available for a face-to-face interview need to apply. Freshers are not preferred for this position.Compensation and Benefits<ul><li>Attractive salary package (As per experience and skill set)</li><li>Medical Insurance, Annual paid holidays, Mobile allowances and all other standard benefits</li><li>Excellent working environment with family environment and opporunities to enhance career prospects</li><li>Training opporunities</li></ul>Job Types: Full-time, PermanentPay: AED2,500.00 - AED3,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>If selected and offered, how fast you can join with us? (Please mention the notice period, if currently working)</li><li>Please mention your expected salary package</li></ul>Experience:<ul><li>Logistics: 2 years (Required)</li><li>fleet management: 1 year (Required)</li></ul>Language:<ul><li>Hindi/Urdu and Malayalam (Required)</li></ul>License/Certification:<ul><li>UAE Driving License (Required)</li></ul>

Logistics Coordinator

DESIGNSMITH INTERIORS LLC

Role PurposeThe Receptionist is responsible for managing front desk operations and acting as the first point of contact for clients, visitors, vendors, and internal teams. The role ensures smooth communication flow, professional office coordination, and disciplined handling of calls, emails, stationery, and administrative tasks.This role focuses on professional communication, organization, and consistency, ensuring the office functions efficiently on a day-to-day basis.Works closely with: Management, Project Teams, HR, Vendors, and ClientsShould be proficient in HindiOversees and Manages:<ul><li>Front desk operations</li><li>Incoming and outgoing communication</li><li>Office stationery and basic administration</li></ul>Key Role Identity<ul><li>First point of contact, not gatekeeper</li><li>Communicator, not message dropper</li><li>Coordinator, not task avoider</li><li>Professional representative of the company</li></ul>Key Responsibilities1. Front Desk &amp; Client Handling<ul><li>Greet and welcome clients, consultants, and visitors professionally</li><li>Manage visitor entries, appointments, and meeting coordination</li><li>Maintain a presentable and disciplined reception area</li></ul>2. Communication Management (Mandatory)<ul><li>Answer, screen, and direct incoming phone calls efficiently</li><li>Handle official emails, inquiries, and correspondence</li><li>Ensure accurate communication between:</li><li>Management</li><li>Project and site teams</li><li>Vendors and clients</li><li>Follow up on messages to ensure closure</li></ul>3. Office &amp; Stationery Management<ul><li>Monitor and manage office and site stationery requirements</li><li>Maintain stock levels and raise purchase requests on time</li><li>Coordinate pantry and basic office supplies</li></ul>4. Mail &amp; Courier Coordination<ul><li>Receive, record, and distribute incoming mails and couriers</li><li>Arrange outgoing couriers and maintain dispatch records</li><li>Coordinate document movement between office and sites</li></ul>5. Administrative Support<ul><li>Support Admin and HR teams with daily office coordination</li><li>Assist in filing, scanning, record keeping, and documentation</li><li>Maintain registers and basic office records</li></ul>Key Competencies &amp; Experience<ul><li>2&ndash;5 years&rsquo; experience as a Receptionist or Front Office Executive</li></ul>(construction or contracting industry preferred)<ul><li>Strong verbal and written communication skills (mandatory)</li><li>Proficiency in MS Office (Word, Excel, Outlook)</li><li>Professional appearance and client-handling skills</li><li>Strong organizational and multitasking ability</li><li>Ability to work in a fast-paced construction office environment</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Please share your current Salary</li><li>Please share your expected Salary</li><li>Please share your notice period</li><li>Please share your total experience</li><li>Please rate your Hindi in language skill out of 10</li></ul>Work Location: In person

Receptionist

Hyvision Technology L.L.C

We are currently looking for HR &amp; Admin Assistant/Receptionist who can join us immediately!<ul><li>Age 25-35, Female</li><li>2+ years HR &amp; Admin UAE Experience</li><li>Must look presentable, professional and has a strong personality.</li><li>Welcomes visitors by greeting them in person or on the telephone</li><li>Handle the reception area, answer and transfer calls, take messages.</li><li>Provide administrative assistance to the Manager.</li><li>Proven experience in UAE visa processing.</li><li>Has experience in processing and managing contracts (company trade license, insurance, vehicle)</li><li>Handling company monthly bills (ex. DEWA, Etisalat).</li><li>Coordinate with other departments for Manpower needs.</li><li>Coordinate meetings, appointments and travel arrangements for Employees.</li><li>Coordinate office activities and operations to ensure compliance with company policies.</li><li>Monitor staff attendance in coordination with the HR department.</li><li>Ensure employees files are kept up to date.</li><li>Manage to file of company-related documents.</li><li>Must work attentively and alert.</li></ul>Requirements:<ul><li>Proven admin or assistant experience</li><li>Knowledge of office management systems and procedures</li><li>Excellent time management skills and ability to multi-task and prioritize work</li><li>Attention to detail and problem-solving skills</li><li>Excellent written and verbal communication skills</li><li>Strong organizational and planning skills</li><li>Proficient in MS Office</li><li>High school diploma or equivalent; college degree preferred</li></ul>Job Type: Full-timePay: From AED3,500.00 per monthExperience:<ul><li>UAE HR &amp; Admin: 2 years (Required)</li></ul>

HR & Admin Assistant/Receptionist

Zahrawi Medical

<div><div><div><div><div><h6 class="jobSectionHeader">About Zahrawi Group</h6>
Zahrawi Group is a leading company in the GCC Healthcare Industry with its presence in UAE, KSA, Qatar, Bahrain, &amp; Oman markets. The company supplies and distributes high-quality products and services to Hospitals, Clinics, Laboratories, &amp; Analytical Industries.
</div><div><h6 class="jobSectionHeader">job Brief</h6>
The incumbent is accountable to facilitate the receiving, moving, clearing of materials from the ports. They also manage the imports through the delivery system efficiently and safely to ensure a smooth and effective distribution process.
</div><div><div>ACCOUNTABILITIES
Policies &amp; Procedures:<ul><li>
Adhere to all Zahrawi Policies &amp; Procedures as applicable.</li></ul>
Warehouse Coordination:<ul><li>
Receive, move, and store incoming products after clearing or local direct purchase.</li><li>
Check and inspect all products received and ensure no products are damaged or missing</li><li>
Report the status of incoming shipments to the concerned WH Coordinator and inform them of any delays (with the reason for the delay).</li></ul>
Inventory:<ul><li>
Sort and store the products in their designated areas (racks, shelves or bins) according to the predetermined sequence with FIFO/FEFO method according to the advice of WH Coordinator.</li><li>
Prepare the custom kits and labelling as per the requirements of the customer and ensure accuracy.</li><li>
Assist in the monthly counting of physical inventory and reporting any discrepancies to the Asst. Distribution Manager.</li><li>
Check the expiry of the stock on a regular basis.</li><li>
Remove the expired items and dispose of them as per the instructions of the Asst. Distribution Manager.</li><li>
Report any damaged or missing items to the Asst. Distribution Manager.</li></ul> 
Transportation:<ul><li>
Prepare the products for delivery along with the Driver &amp; Driver Assistant as per the Delivery Order.</li><li>
Check that all products packaged are the correct quantity, type and quality as per the supplier documents and against the internal Quality Inspection Form.</li><li>
Assist the Drivers and &amp; Driver Assistant with the loading and offloading of the products ensure that no products are damaged in the move.</li></ul>
Admin:<ul><li>
File all supporting documents related to the products that are being received or shipped.</li><li>
Accurately update all data into Netsuite and manual recording systems by scanning and uploading the documents.</li><li>
Update and handle the DMS project.</li><li>
Comply with all instruction from the Asst. Distribution Manager.</li><li>
Maintain a clean Warehouse to guarantee a safe environment for Zahrawi employees to work in.</li></ul> 
REQUIREMENTS<ul><li>
Education: High School Degree</li><li>
Additional details: Candidates must be based in the UAE and should be willing to move to company visa.</li><li>
Experience: 2 - 3 years of experience.</li></ul>
</div></div>Location: UAE - Dubai
Job Type: FULLTIME
Job Posting Date: 13-03-2026
Division/Department: Warehouse Operation and Distribution</div></div></div></div>

Warehouse Assistant

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