project coordinator

sales coordinator

administrative assistant

marketing coordinator

hr coordinator

admin coordinator

STORIES ARABIA

<p>We are seeking a well-organized and proactive Admin Coordinator Intern to manage daily office operations, documentation, and coordination across teams.</p><p>The ideal candidate is detail-oriented, communicates clearly, and ensures smooth functioning of all administrative activities.</p><p><b>Office Administration</b></p><ul><li>Manage daily administrative tasks and ensure smooth office operations.</li><li>Maintain documentation, filing systems, and accurate record-keeping.</li><li>Handle data entry, tracking sheets, and preparation of basic reports.</li><li>Coordinate with vendors, service providers, and internal teams.</li><li>Manage appointments, meeting schedules, and follow-ups.</li><li>Ensure office supplies, inventory, and logistics are handled efficiently.</li></ul><p><b>Coordination</b></p><ul><li>Coordinate between different departments to ensure timely communication.</li><li>Assist in onboarding procedures, paperwork, and employee documentation.</li><li>Support with Internal communication.</li><li>Accompany or guide external visitors, clients, or models when required.</li><li>Ensure all required documents are collected, checked, and updated.</li><li>Maintain updated contact lists, calendars, and workflow trackers.</li></ul><p><b>Skills &amp; Qualifications</b></p><ul><li>Bachelor&rsquo;s degree in any discipline.</li><li>Strong communication and interpersonal skills.</li><li>Good organisational and multitasking abilities.</li><li>Proficiency in Google Sheets, Google Docs, MS Office, and email etiquette.</li><li>Problem-solving mindset and ability to handle tasks independently.</li><li>Attention to detail and a proactive attitude.</li></ul><p><b>What We&rsquo;re Looking For</b></p><ul><li>Someone reliable, punctual, and responsible in managing admin duties.</li><li>A team player who can coordinate well and support operations.</li><li>Someone comfortable handling documents and interacting with people.</li></ul><p><b>Benefits</b></p><ul><li>Learning and growth opportunities in operations and administration.</li><li>Exposure to startup/workplace processes.</li><li>Collaborative work environment.</li></ul><p>Job Types: Full-time, Internship, Fresher<br/>Contract length: 6 months</p><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Location:</p><ul><li>Dubai (Required)</li></ul>

Admin Coordinator Intern

Hire Rightt - Executive Search & HR Advisory

<div>
 <p>
  <strong>
   Offshore Admin Coordinator
  </strong>
 </p>
 <p>
  <strong>
   28/28 Rotation
  </strong>
 </p>
 <p>
  <strong>
   Excellent Salary Offered
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Role:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  1. Work closely with Roster Controller to help obtain a quick head count during fire/evacuation alarms. In the Command Centre, update ECC status board, ECC Roster and Skeleton Crew worksheets. Work as a back up to Roster Controller whenever there is shortage of staff. Update and upload necessary files in Livelink. Act as a backup to the Logistics Coordinator in the event of absence due to the Administrative Supervisor not being available in the ECC.
 </p>
 <p>
  <br/>
 </p>
 <p>
  2. Participate in the department and area safety programmes to eliminate injuries and preserve company assets. Identify daily hazards and recommend or implement solutions to prevent recurrence by participating in Company safety programme and report all unsafe acts, behaviours and conditions.
 </p>
 <p>
  <br/>
 </p>
 <p>
  3. Responsible for administrative functions such as: updating organisation chart, entering timesheets data in Oracle system, compiling daily, monthly and quarterly operating reports, handling mail, rotation schedules, controlling stationery stocks, scheduling and setting up equipment required for meetings, receiving and distributing airline tickets, liaising with Human Resources (HR).
 </p>
 <p>
  <br/>
 </p>
 <p>
  4. Responsible for Administrative Office filing system, Health Safety and Environment (HSE) training records and other records and reports. During Night shift, responsible for radio room and warehouse activities by coordinating with crew boats and supply vessels and preparing operational
 </p>
 <p>
  reports.
 </p>
 <p>
  <br/>
 </p>
 <p>
  5. Responsible for managing the use of the Personal Computers (PC) in the Internet Caf&eacute; and reporting any hardware/software problems to the IT Department.
 </p>
 <p>
  <br/>
 </p>
 <p>
  6. Attend to all telephone calls and direct calls to respective persons.
 </p>
 <p>
  <br/>
 </p>
 <p>
  7. Act as a scribe for Major equipment downtime meetings and update worksheets accordingly.
 </p>
 <p>
  <br/>
 </p>
 <p>
  8. Responsible for training, guiding and motivating new employees hired due to vacancy created in the Administrative office.
 </p>
 <p>
  <br/>
 </p>
 <p>
  9.Responsible for day-to-day Supervisory Control and Data Acquisition (SCADA)
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Minimum of 5 Years experience in administration in a remote or offshore environment
  </li>
  <li>
   School Leaving/diploma or Degree preferred.
  </li>
 </ul>
 <p>
 </p>
</div>


Offshore Admin Coordinator

The Emirates Group

<div><h5 class="jobSectionHeader"><b>Job Purpose
</b></h5><p>At Emirates Group, we connect the world through our global hub in Dubai, ensuring our customers always &lsquo;Fly Better.&rsquo; As one of the most recognised and admired brands globally, we&rsquo;re driven by innovation and excellence. Join us as a <b>Medical Services Admin Coordinator </b>and make a difference by delivering top-tier medical services that support our employees' health and well-being. Experience a fast-paced, multicultural environment where your medical expertise will directly impact the success of our operations and contribute to our shared success on a global stage.
</p><p>As a <b>Medical Services Admin Coordinator </b>, you will be responsible to supervise the administrative operations of Emirates Group Medical Services and oversee systems and processes to ensure the clinic administration operations are effective and efficient.
</p><p><b>In this role, you will:
</b></p><ul><li>Communicate effectively with internal and external customers and departments, including but not limited to staff dependants, flight operations, cabin crew service centre, human resources, finance, General Civil Aviation Authority, GCAA and Dubai Health Authority DHA.
</li><li>Delivering excellent customer service and ensuring adherence to the confidentiality policy at all times by the entire team.
</li><li>Coach staff on the job by using professional knowledge to ensure consistently high standards is maintained.
</li><li>Ensure data entry is accurate and timely and meets regulatory requirements.This will include but is not limited to internal reports relating to clinic activity results and recall letters and reporting in line with DHA/GCAA requirements.
</li><li>Manage front line and over the phone complaints whilst investigating and responding to complaints and queries as directed by Line Manager.
</li><li>Proactively identify opportunities for improvement within the clinics systems and processes.
</li><li>Liaise with IT and Business Analyst for maintenance enhancements and developments of EGMS systems ensuring problem free system functions as required.
</li><li>Manage the appointments booking system ensuring appointment slots are released in a timely manner and are utilised effectively.
</li><li>Liaise with and coordinate with Dubai Health Authority on behalf of the clinic related to licensing of the clinic and health professionals and education events.
</li><li>Act as the point of contact for all DHA queries and ensure the clinic meets licensing requirements.
</li></ul><h5 class="jobSectionHeader"><b>Qualification
</b></h5><p><b>To be considered for this role, you must meet the below requirements:
</b></p><ul><li>12 Years schooling or equivalent with 3 years of experience in Medical Administration.
</li><li>Fluent in English written and verbal communication.
</li><li>Computer literate MS Office packages (Word, Excel, Outlook and PowerPoint).
</li><li>Previous experience of managing a team.
</li><li>Previous experience and knowledge of medical and / or dental is an advantage.
</li>Customer service experience essential.<br>
<li>
</li></ul><p><br>
At Emirates Group, we&rsquo;re committed to providing our employees with opportunities to grow and develop their careers. If you&rsquo;re looking for a challenging and rewarding opportunity, apply today and join our team!
</p><h5 class="jobSectionHeader"><b>Salary &amp; benefits
</b></h5><p>Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotel stays worldwide.
<br>
<br>
Discover what it&rsquo;s like to live and work in our fast-paced, cosmopolitan home city by visiting the Dubai Lifestyle section on our career&rsquo;s website: www.emirates.com/careers .</p></div>

Medical Services Admin Coordinator

K4 Technical Services

<p><b>Job Summary:</b></p><p>We are seeking a <b>Joinery Admin</b> to provide administrative support to the joinery and production teams. The ideal candidate should have <b>2&ndash;4 years of experience</b> in joinery or interior fit-out administration and be familiar with documentation, tracking, and coordination processes in a joinery factory or production environment.</p><p><b>Key Responsibilities:</b></p><ul><li>Maintain and organize all joinery project documentation, drawings, and files.</li><li>Assist in preparing production schedules, work orders, and progress trackers.</li><li>Coordinate with production, procurement, and design teams for smooth workflow.</li><li>Monitor material orders, deliveries, and inventory updates.</li><li>Maintain records of daily production, manpower, and equipment usage.</li><li>Assist in preparing reports on production progress, delays, or issues.</li><li>Support the Production Coordinator and management with administrative tasks.</li><li>Ensure all documents and records are up-to-date and easily accessible.</li><li>Follow up on project requirements and communicate updates to relevant teams</li></ul><p><b>Requirements:</b></p><ul><li><b>2&ndash;4 years of experience in joinery or fit-out administration.</b></li><li>Good understanding of joinery production and materials.</li><li>Strong organizational, multitasking, and communication skills.</li><li>Proficiency in MS Office (Excel, Word, Outlook).</li><li>Ability to maintain accurate records and manage multiple tasks.</li><li><b>UAE experience preferred.</b></li></ul><p>Job Type: Full-time</p><p>Pay: AED3,000.00 - AED5,000.00 per month</p><p>Application Question(s):</p><ul><li>How many years of experience do you have in joinery or interior fit-out administration?</li><li>Have you worked in a joinery factory or production environment before? Please explain your responsibilities.</li></ul>

Admin coordinator -Joinery

TÜV SÜD

<p></p><div><div><div><div><div><div>Branch Admin Coordinator - Dubai
</div></div></div></div><div><div><div><div><p>T&Uuml;V S&Uuml;D &ndash; A global leader in the field of testing, inspection, management system certification and product certification renowned for quality, integrity and technical excellence.<br>
</p><p></p><p>Established more than 150 years ago in Germany, T&Uuml;V S&Uuml;D is a leading global provider of technical services with more than 28,000 highly skilled employees across 1,000 offices worldwide. T&Uuml;V S&Uuml;D offers a wide range of testing &amp; product certification, inspection, auditing &amp; system certification, training and knowledge services. We are a premium quality, safety, and sustainability solutions provider.
</p></div></div></div></div><div><div><div><div><div><b>Your Task:<br>
</b></div><div></div><ul><li>Ensure the branch office is well-maintained and operational, coordinating with vendors for repairs, services, and general maintenance.
</li><li>Support Branch manager to identify new offices, shifting, renewal of tenancy contracts, etc
</li><li>Manage office supplies and ensure stock availability.
</li><li>Oversee utilities and services, including telecoms, internet, and other office-related facilities.
</li><li>Manage annual maintenance contractsfor firefighting equipment, control panels, pest control, housekeeping, and other essential systems.
</li><li>Coordinate onboarding activities for new employees, including arrangements for laptops, workstations, hotel bookings, air tickets, business cards, petrol cards, SIM cards, parking cards, etc.
</li><li>Support People team for employee engagement activities, including service awards and events.
</li><li>Coordinate with various stakeholders such as IT, QHSE, and Procurement to support employee requirements.
</li><li>Manage administrative aspects of branch operations, including scheduling meetings, preparing reports, and tracking branch KPIs.
</li><li>Provide support for logistics, including coordination of shipments, vendor management, and documentation.
</li><li>Facilitate employee-related arrangements such as travel, accommodation, and transport for official purposes.
</li><li>Ensure timely issuance and renewal of employee access cards, parking cards, and other amenities.
</li>Address day-to-day employee inquiries and ensure their needs are met within company guidelines.<br>
<li>
</li></ul><p></p><p><b>Your Qualifications and Skills
</b></p><ul><li>Any bachelor&rsquo;s degree
</li><li>Minimum 2-3 years of experience in Branch administration or similar role.
</li><li>Proficiency in MS Office Suite (Excel, Word, PowerPoint).
</li><li>Experience in coordinating with multiple stakeholders and managing operations.
</li><li>Excellent customer service, problem solving and critical thinking skills
</li><li>Strong organizational and multitasking abilities.
</li><li>Proficiency in managing administrative tasks and vendor coordination.
</li><li>Excellent communication and interpersonal skills.
</li>Ability to adapt and respond effectively in a dynamic business environment.<br>
<li>
</li></ul><p></p><p><b>What We Offer
</b></p><ul><li>Competitive compensation package.
</li><li>Paid vacation and leave benefits.
</li>A safe and inclusive workplace that values teamwork, innovation, and professional excellence.<br>
<li>
</li></ul><p></p><p><b>Additional Information
</b></p><p>Don&rsquo;t meet every single requirement? No problem &ndash; if this role excites you, we encourage you to apply. We welcome applications from people of all backgrounds, experiences, and perspectives.
</p></div></div></div></div><div><div><div><div><p>We test, we audit, we inspect, we advise. We never stop challenging ourselves for the safety of society and its people. We breathe technology, we strive for professional excellence, and we leave a mark. We take the future into our hands. We are T&Uuml;V S&Uuml;D.
</p></div></div></div></div><div><div><div><div>Work Area: Others
</div></div></div></div><div><div><div><div>Country/Region: United Arab Emirates
</div></div></div></div><div><div><div><div>Job Location: Dubai
</div></div></div></div><div><div><div><div>Working Model: Onsite
</div></div></div></div><div><div><div><div>Employment Type: Full time / regular
</div></div></div></div><div><div><div><div>Company: TUV SUD ME Abu Dhabi
</div></div></div></div><div><div><div><div>Org Unit Code: BM
</div></div></div></div><div><div><div><div>Requisition ID: 3166
</div></div></div></div><div><div><div><div>Duration in months (if limited contract):</div></div></div></div></div></div><div></div>

Branch Admin Coordinator - Dubai

ECOLEAF DETERGENTS & DISINFECTATNTS TRADING LLC

<p><b>ABOUT ECOLEAF</b></p><p>We are distributors of leading International brand products in Dubai and the Northern Emirates, who will be responsible for all products and services provisions. We also deal with ECOTECH (EUROPE) HYGIENE ACCESSORIES, one of Europe&rsquo;s largest manufacturers of cleaning and hygiene solutions.</p><p>Job description / Role</p><p>As a Sales and Admin Support&ndash; (FMCG Distribution - HORECA Segment), you are responsible to co-ordinate all sales activities and maximize business opportunities in your specific area of responsibility under the general guidance of the Sales Manager.</p><p><b>JOB DESCRIPTION AND RESPONSIBILITY</b></p><p>1. Credit Management:</p><p>&Oslash; Handling customer credit applications and processing related documentation.</p><p>&Oslash; Coordinating with the team to ensure timely credit approvals and compliance.</p><p>2. Quotation &amp; Pricing Support:</p><p>&Oslash; Preparing and issuing accurate quotations for customers.</p><p>&Oslash; Assisting the sales team with pricing strategies and updates.</p><p>&Oslash; Assist the sales team with quotation proposals, and follow-ups.</p><p>3. Sales Team Coordination:</p><p>&Oslash; Allocating salesmen to clients based on availability and priority.</p><p>&Oslash; Serving as the central communication point for all sales executives.</p><p>4. Administrative Support:</p><p>&Oslash; Preparing and maintaining agreement forms and client documentation.</p><p>&Oslash; Creating and updating the salesman daily visit book and schedules.</p><p>5. Sales Analysis &amp; Reporting:</p><p>&Oslash; Compiling and analyzing monthly sales data and performance metrics.</p><p>&Oslash; Generating detailed sales reports for management review.</p><p>&Oslash; Track and report on daily, monthly sales performance of the saleas executives to the GM</p><p>&Oslash; Sales team performance analysing in FBK, Diversey, Rational, Retriva Brands.</p><p>6. Customer Communication &amp; Tele sales:</p><p>&Oslash; Act as the first point of contact for customer inquiries and complaints.</p><p>&Oslash; Maintain strong client relationships through proactive communication and service support.</p><p>&Oslash; Handling inbound and outbound customer calls professionally.</p><p>&Oslash; Identifying and approaching potential new customers through tele-sales activities and improve telesale business.</p><p>&Oslash; Ensure all product specifications valid and relevant documents are shared with clients as needed.</p><p>7. Internal Sales Support:</p><p>&Oslash; Assisting the sales team with any internal requirements, document preparations, or customer-related tasks.</p><p>&Oslash; Coordinating logistics and ensuring smooth execution of sales operations.</p><p>&Oslash; Monitoring sales executives site visit customer followup</p><p>Must be able to join ASAP.</p><p>Job Type: Full-time</p><p>Pay: From AED2,500.00 per month</p><p>Work Location: In person</p><p>Application Deadline: 31/12/2025<br/>Expected Start Date: 01/01/2026</p>

Sales and Admin Coordinator

WSP in the Middle East

Overview <p>WSP is looking for a motivated and professional UAE National to join our team as a Coordinator - Workplace & Admin. The position provides hands-on experience in office coordination, administrative support, and client-facing responsibilities, forming a strong foundation for a long-term career in administration, operations, or corporate services. It's an excellent opportunity to grow within a supportive and dynamic team committed to developing national talent.</p> Responsibilities <ul><li>Assist in organizing internal meetings, employee engagement activities, and team events.</li><li>Provide logistical and administrative support for wellness initiatives and wellbeing campaigns.</li><li>Support onboarding arrangements for new joiners, including welcome kits, desk preparation, and orientation logistics.</li><li>Participate in special projects and contribute to initiatives aimed at enhancing employee experience and workplace efficiency.</li><li>Greet and welcome all visitors and clients in a professional and courteous manner.</li><li>Maintain a clean, organized, and welcoming front desk area and shared office spaces.</li><li>Receive, sort, and distribute incoming mail and deliveries; arrange outgoing shipments as required.</li><li>Monitor inventory and coordinate replenishment of office and pantry supplies, liaising with vendors as needed.</li><li>Support daily administrative tasks such as document preparation, filing, scanning, and data entry.</li><li>Provide secretarial and administrative support to management, including scheduling meetings, preparing agendas, and drafting basic correspondence.</li><li>Assist in maintaining workplace health and safety protocols and support emergency procedures when needed.</li></ul> Qualifications <ul><li>UAE Nationality (with a valid Family Book).</li><li>Recent graduate with a Diploma or bachelor's degree in business administration, Communications, or a related field.</li><li>0-2 years of work experience.</li><li>Strong communication and interpersonal skills in both English and Arabic.</li><li>Basic proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).</li><li>Professional demeanor with a positive attitude and customer service mindset.</li><li>Ability to multi-task and stay organized in a fast-paced, client-facing environment.</li><li>A genuine interest in building a career in corporate services, administration, or HR.</li><li>Willingness to learn, collaborate with diverse teams, and grow within the organization.</li><li>Flexibility to support occasional internal events or office coordination tasks.</li></ul> Details <ul><li>Seniority level: Entry level</li><li>Employment type: Full-time</li><li>Job function: Administrative</li><li>Industries: Professional Services</li></ul><p>We're not including referral prompts or third-party notices in this refined listing.</p>

Workplace & Admin Coordinator_(Emirati National)

Explore 546+ Admin coordinator in Dubai this January. Find roles across top companies and apply now to boost your career.