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admin coordinator

Bella Best Deals contracting & Arte premium

Job Description: We are looking for a Project /Admin Coordinator to support our construction projects in Dubai. The role involves handling project documentation, coordinating with engineers, clients, and suppliers, following up with authorities for approvals, and managing all administrative work.Responsibilities:<ul><li>Submit drawings and documents to authorities (Trakhees, Dubai Municipality, Nakheel, DEWA, DCD, etc.) and follow up for approvals.</li><li>Coordinate with engineers, designers, and consultants to prepare documents.</li><li>Maintain records of submissions, approvals, and revisions.</li><li>Share updates and approved drawings with site teams.</li><li>Arrange meetings, prepare meeting minutes, and manage schedules.</li><li>Handle all office and administrative tasks .</li><li>Track the status of submissions, approvals, and project progress.</li></ul>Requirements:<ul><li>Master's Degree in any relevant field or equivalent experience.</li><li>Experience in project coordination and administration in the construction industry is a plus</li><li>Knowledge of Dubai government approvals is a plus.</li><li>Strong communication and organizational skills.</li></ul>Job Type: Full-time

Admin Coordinator

EAULA WATER

<div>
 
 📍 Location: Dubai, UAE
 
 
 🕐 Schedule: Full-time, 6 days/week
 
 
 
 
 
 
 Role Overview
 
 
 
 
 
 
 We&rsquo;re hiring a highly organized and execution-focused Admin Coordinator to support ongoing rollout activities across multiple client sites. This is a coordination-heavy role involving stakeholder communication, scheduling, documentation, and follow-through.
 
 
 
 
 
 You&rsquo;ll play a key role in ensuring that all operational and technical workflows are well-synchronized, resources are mobilized on time, and execution is smooth and efficient.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Coordinate and schedule multi-departmental tasks to support client project launches and ongoing service activities.
 </li>
 <li>
 Liaise between internal teams (field, technical, support) to ensure process adherence and timely execution.
 </li>
 <li>
 Maintain trackers, update internal systems, and ensure all documentation is accurate and centrally managed.
 </li>
 <li>
 Anticipate and flag operational bottlenecks; work cross-functionally to resolve issues quickly.
 </li>
 <li>
 Assist with ongoing quality control, performance reporting, and administrative organization.
 </li>
 </ul>
 
 
 
 
 Ideal Candidate
 
 
 
 
 <ul>
 <li>
 3&ndash;5 years of experience in project coordination or admin planning roles.
 </li>
 <li>
 Proven ability to manage teams, timelines, and cross-functional workflows in fast-paced environments.
 </li>
 <li>
 Highly skilled in multitasking, time management, and problem-solving.
 </li>
 <li>
 Proficient in Excel, task tracking tools, scheduling calendars, and collaborative documentation systems.
 </li>
 <li>
 Proactive, detail-oriented, and confident in owning coordination across departments.
 </li>
 <li>
 Fluent in English with strong written and verbal communication skills.
 </li>
 </ul>
 
 
 
 
 If you&rsquo;re organized, dependable, and excited to grow within a high-performance team, we&rsquo;d love to hear from you.
 
 
 
 
</div>

Mirodec Gulf

URGENT HIRING!! FEMALE Admin Coordinator (preferably with logistics experience)QUALIFICATIONS:<ul><li>Preferraby Fili pi no</li><li>Aged 25-35 years old</li><li>Ability to multitask and work under pressure.</li><li>Knowledgeable in handling shipments/logistics work</li><li>Knowledge in Project Submittal Preparations and Project Document Control.</li><li>UAE Freshers are welcome to apply.</li><li>Experience in Glass Industry /Construction &ndash; Contracting Company is a plus</li><li>Bachelor's Degree</li><li>MUST BE ABLE TO JOIN IMMEDIATELY</li></ul>RESPONSIBILITIES:<ul><li>Handling coordination and documentation of import and export shipments (Invoice, PL, COO, GCC/Arab League Certificate, Duty Exemption, MOFAIC etc.)</li><li>Application/Renewal of Business Import Code &amp; other licenses related to Shipment</li><li>Handling Receptionist duties such as answering calls, assisting visitors etc.</li><li>Responding to email correspondences and forwarding them to the different departments</li><li>Client/Supplier Database Management</li><li>Document Control / Letter Preparations</li><li>Gate Pass applications and Project Induction</li><li>Employee Annual Tickets</li><li>Preparing material submittals, prequalification, TDS Submissions, ongoing project documents, etc.</li></ul>COMPANY BENEFITS + PERKS:<ul><li>2 days off (Saturday -Sunday) / Office Timings: 8:00 am &ndash; 6:00 pm</li><li>Paid Overtime</li><li>Health Insurance</li><li>Paid Leave + Yearly Economy Ticket to home country</li><li>Office Location: National Industries Park, Jebel Ali Industrial Third</li></ul>Job Types: Full-time, PermanentPay: AED4,000.00 - AED4,500.00 per monthApplication Question(s):<ul><li>Can you join immediately?</li><li>What is your Nationality?</li><li>What is your salary expectation?</li><li>Is your age between 25 - 35 years old?</li><li>Can you multitask and work under pressure?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Receptionist: 2 years (Required)</li><li>Logistics (Freight Shipment): 2 years (Required)</li><li>Microsoft Outlook &amp; Excel: 2 years (Required)</li><li>UAE: 2 years (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Majestas

<div>
 
 
 Something Extraordinary Is Coming to Dubai&hellip; Will you be part of it?
 
 
 
 
 
 
 
 Who are we?
 
 
 
 
 
 
 Majestas is a world-renowned operator of iconic, top-performing brands and unforgettable experiences in luxury dining, hospitality, and elite entertainment. Our prestigious portfolio includes venues such as Billionaire and Crazy Pizza. Living and breathing contemporary culture and creativity, we are connected to global design, fashion, and lifestyle, allowing us to play a pivotal role in identifying emerging trends and leading innovation.
 
 
 
 
 
 
 As HR &amp; Admin Coordinator
 
 
 
 
 
 
 As HR &amp; Admin Coordinator you will report to the Cluster HR Manager, you will ensure smooth day-to-day operations, from recruitment and onboarding to employee engagement and compliance with UAE labor law. This is a hands-on role for someone who thrives in a fast-paced hospitality environment and enjoys being the go-to support for the team.
 
 
 
 
 
 
 Your day to day
 
 
 
 
 
 <ul>
 <li>
 Coordinate recruitment and onboarding, including interviews, documentation, inductions, system registration, ID and visa processing, and uniform allocation.
 </li>
 <li>
 Maintain accurate employee files (digital and physical) and ensure compliance with company standards and UAE labor law.
 </li>
 <li>
 Track key HR processes such as probation evaluations, appraisals, contract expiries, and leave balances.
 </li>
 <li>
 Prepare and update HR reports (headcount, attendance, overtime, etc.) for
 
 Lion in the Sun
 
 .
 </li>
 <li>
 Act as the main on-site point of contact for HR and administrative queries, escalating complex issues to the Cluster HR Manager.
 </li>
 <li>
 Liaise with internal departments to manage staff accommodation, uniforms, logistics, and general administration.
 </li>
 <li>
 Support staff engagement initiatives, internal communications, and employee events.
 </li>
 <li>
 Ensure all HR-related documents, forms, and notices are current and available for staff use.
 </li>
 </ul>
 
 
 
 
 
 Who are you?
 
 
 
 
 
 <ul>
 <li>
 You have a sharp eye for detail and handle sensitive information with the highest level of confidentiality.
 </li>
 <li>
 You take initiative, think ahead, and enjoy finding practical solutions.
 </li>
 <li>
 You&rsquo;re a team player with strong interpersonal skills, able to build positive relationships at all levels.
 </li>
 <li>
 You are reliable, well-organized, and responsive, with a hands-on approach to daily tasks.
 </li>
 <li>
 You thrive in a dynamic, fast-paced hospitality environment and remain calm under pressure.
 </li>
 </ul>
 
 
 
 
 
 Why join us
 
 
 
 
 
 <ul>
 <li>
 Be part of the founding team of Dubai&rsquo;s most anticipated luxury hospitality launch.
 </li>
 <li>
 Competitive salary package reflective of your experience and expertise.
 </li>
 <li>
 Ongoing professional development and international career growth opportunities within the Majestas Group.
 </li>
 <li>
 Work in a vibrant, innovative, and inspiring environment where your personality and passion are valued as much as your skills.
 </li>
 <li>
 Join a brand that redefines luxury hospitality and creates unforgettable experiences every day.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Majestas is committed
 
 
 
 
 
 
 Our commitment to diversity, equity, and inclusion is reflected in both our hiring practices and our workplace culture. As an equal opportunity employer, we encourage applicants from all backgrounds, regardless of race, religion, color, nationality, ethnic origin, gender, gender identity, pregnancy, sexual orientation, age, marital status, or disability. We celebrate and support the unique contributions of every individual.
 
 
 
 
 
 
 Majestas HR Team
 
 
</div>

HR & Admin Coordinator

Kalux Gcc

Full job descriptionLogistics cum Admin CoordinatorIndustry: Distributor of Premium Italian-Made ProductsLocation: DubaiEmployment Type: Full-timeJob Description: We are seeking a highly organized and proactive Logistics cum Admin Coordinator to join our dynamic team. The ideal candidate will manage day-to-day logistics operations and provide essential administrative support to ensure smooth and efficient business processes.Key Responsibilities:<ul><li>Coordinate and track shipments (import/export) from suppliers to customers.</li><li>Reviewing purchase orders and shipping documents to ensure accuracy.</li><li>Liaise with freight forwarders, customs agents, and warehouse teams.</li><li>Maintain accurate inventory and delivery records.</li><li>Prepare and process shipping and customs documentation.</li><li>Support daily office administration, including filing, data entry, and document control.</li><li>Handle customer service inquiries related to orders and delivery.</li><li>Assist in doing quotation and supplier coordination.</li><li>Ensure compliance with logistics and import regulations.</li><li>Tracking and fixing shipping errors.</li><li>Preparing bills and invoices.</li></ul>Requirements:<ul><li>Prior experience in logistics and administrative roles.</li><li>Good communication and coordination skills.</li><li>Proficiency in MS Office (Excel, Word, Outlook)</li><li>Knowledge of international shipping and customs procedures is a plus.</li></ul>Job Type: Full-time

Logistic cum Admin Coordinator

<div>DHL Supply Chain is the world's largest contract logistics specialist, offering customized logistics solutions based on globally standardized warehousing, transportation, and integrated services components. It&rsquo;s a really exciting time to join us as there are lots of big developments happening in the logistics industry. Globalization, digitalization, and e-commerce are all shaping the way we work. We even have picking robots in our warehouses to help us do our jobs! 
It&rsquo;s about everyone working together and the sense of belonging, teamwork and collaboration that you will experience from day one. It&rsquo;s also about our quest to consistently deliver excellence, so we&rsquo;re always developing to make sure we remain the number one logistics company and a great place to work. 
Connecting People. Improving Lives. 
Currently, we are looking for a passionate and energetic Admin Coordinator to be based in the Operations Team. In this role, the successful candidate will Coordinate implementation of operations plans and processes to deliver a smooth supply chain and operational model for the targeted business volumes, meet products/ services standards and exceed quality standards in line with business strategy and objectives, corporate guidelines and policies 
In this position you will 
<ul><li>Coordinate development and implementation of operations plans and processes.</li><li>
Execute plans to deliver agreed customer, service, quality and financial objectives for the assigned site/ work stations(s).</li><li>
Coach and guide the team for execution of day-to-day tasks and activities to provide smooth logistics operations.</li><li>
Delegate jobs to the respective sections and track activities of receiving, handling and dispatching stations and registered mailings to ensure smooth operational flow.</li><li>
Organize work stations and ensure neatness and cleanliness of work stations.</li><li>
Implement planning and management of human resources, materials and logistics infrastructure to deliver logistics services.</li><li>
Conduct regular reviews with customers on operational performance and delivery against the agreed performance objectives.</li><li>
Support business development/ account management on contractual/ commercial issues and customer renewal planning</li><li>
Propose opportunities to grow business with and retain existing customer base, and support development and execution of customer business plan.</li><li>
Coordinate operating processes, site infrastructure, equipment, IT systems, operating structure, etc. to deliver targeted capacities.</li><li>
Enhance awareness of policies and ensure compliance with company/ local statutory obligations and legislation related to safety, health, security, environment &amp; quality.</li><li>
Identify issues, opportunities and execute practices focusing on delivering site improvement and enhanced productivity.</li><li>
Understand customer and key stakeholders interests and concerns and advise direct reports, customers and key stakeholders.</li><li>
Regular contact with other specialist departments.</li><li>
Cooperate with 3rd parties e.g. external service providers.</li></ul> 
<div></div>
Now, here&rsquo;s what we need from you. 
<ul><li>Bachelor&rsquo;s Degree &ndash; in English curriculum.
</li><li>More than 4 years of relevant experience.</li></ul></div>

ABO FAISAL PORTS SERVICES LLC

Job Title: Tagalog-Speaking Administrator (Heavy equipment rental and spare parts Business)Location: DIP, DUBAI, UAEEmployment Type: Full-TimeExperience: Minimum 3 YearsLicense Requirement: Valid UAE Driving LicenseJob Description: We are recruiting on behalf of our client, a reputable business in the heavy equipment and industrial sector, for a Tagalog-Speaking Administrator. The ideal candidate will have a minimum of 3 years of administrative experience, preferably within heavy equipment, construction, automotive, or spare parts trading. Fluency in Tagalog and English is essential, as is a valid UAE driving license. This role requires excellent organizational skills, strong communication abilities, and a detail-oriented mindset to support the client&rsquo;s operations in both equipment rental and spare parts sales.Key Responsibilities:Administrative Duties:<ul><li>Manage daily office operations, including filing, documentation, and client records for both rental contracts and spare parts sales.</li><li>Handle customer inquiries, rental bookings, and parts orders via phone, email, or in person.</li><li>Prepare and maintain critical documentation such as Equipment Rental Agreements, Sales Invoices, Delivery Notes, and Purchase Orders.</li><li>Process quotations and proforma invoices for rental and parts inquiries.</li></ul>Customer Service:<ul><li>Assist B2B clients with their heavy equipment rental needs and spare parts requirements, ensuring a professional and efficient experience.</li><li>Address customer concerns or complaints in a professional and timely manner.</li><li>Provide clear and accurate information on equipment specifications, availability, rental terms, and parts pricing.</li></ul>Equipment &amp; Inventory Coordination:<ul><li>Assist in coordinating equipment availability, maintenance schedules, and inspections with the workshop and logistics teams.</li><li>Update and maintain accurate records of the rental fleet, including service history, hours of operation, and damage reports.</li><li>Support spare parts inventory management by updating stock levels, processing sales orders, and liaising with suppliers for parts procurement.</li></ul>Logistics and Driving:<ul><li>Occasionally drive for business-related tasks such as bank deposits, document submissions, or urgent parts delivery/pickup (valid UAE driving license required).</li></ul>Reporting and Compliance:<ul><li>Prepare daily, weekly, and monthly reports on rental utilization, parts sales, revenue, and customer feedback.</li><li>Ensure compliance with company policies, UAE regulations, and industry standards for equipment operation and documentation.</li></ul>Requirements:<ul><li>Language Proficiency: Fluent in Tagalog and English (written and spoken).</li><li>Experience: Minimum of 3 years in an administrative, customer service, or coordinator role. Experience in heavy equipment, construction, automotive, or spare parts trading is highly preferred.</li><li>Driving License: Valid UAE driving license is mandatory.</li></ul>Skills:<ul><li>Proficient in MS Office (Word, Excel for reports and inventory, PowerPoint, Outlook).</li><li>Strong organizational and multitasking abilities.</li><li>Excellent communication and interpersonal skills.</li><li>Ability to work under pressure and meet deadlines in a fast-paced industrial environment.</li></ul>Attributes:<ul><li>Client-focused with a professional and assertive demeanor.</li><li>Reliable, punctual, and extremely detail-oriented.</li><li>Ability to understand technical parts and equipment terminology is a strong advantage.</li></ul>Preferred Qualifications:<ul><li>Previous experience in the heavy equipment rental industry or spare parts trading.</li><li>Knowledge of inventory management software or systems.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>If you are selected, how many days would you require to join us?</li></ul>Experience:<ul><li>Administrative: 3 years (Required)</li></ul>License/Certification:<ul><li>UAE driving license (Required)</li></ul>Application Deadline: 25/02/2025

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666 admin coordinator jobs IN Dubai

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Admin Coordinator