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admin manager & executive assistant Jobs in Abu Dhabi

admin manager & executive assistant

inventory manager

Job Description:We are seeking an experienced and proactive Asset &amp; Inventory Manager/Supervisor to oversee, manage, and safeguard our company assets and inventory across multiple locations. The ideal candidate will be responsible for maintaining an accurate asset register, conducting regular stock audits, coordinating asset disposal, and ensuring loss prevention measures are in place.Key Responsibilities:&middot; Maintain and update the company&rsquo;s asset register, including detailed records of all owned assets.&middot; Conduct periodic physical stock and asset audits across all company locations, including showrooms, warehouses, and apartments.&middot; Travel periodically to different sites in Abu Dhabi, Dubai, and other locations to verify stock levels and assets.&middot; Monitor and manage the lifecycle of assets, including depreciation, procurement, and disposal.&middot; Ensure compliance with company policies on asset management and loss prevention.&middot; Work closely with the finance and procurement teams for asset tracking and reporting.&middot; Liaise with security and facilities staff to implement asset security and loss prevention measures.&middot; Prepare regular reports for senior management on asset status, discrepancies, and audits.&middot; Assist in developing processes for asset tracking, handling, and secure storage.Requirements:&middot; Proven experience in asset management, inventory control, or logistics (minimum 2-5 years preferred).&middot; Strong organizational and record-keeping skills.&middot; Ability to travel between locations within the UAE.&middot; Familiarity with Asset Management Systems/software.&middot; Valid UAE driver&rsquo;s license is preferred. &middot; Own car is preferred&middot; Excellent communication and reporting skills.&middot; Ability to work independently and as part of a team.Job Type: Full-timePay: From AED3,000.00 per monthWork Location: In person

Asset & Inventory Manager / Supervisor

CONSENT GROUP

Job Summary: We are looking to hire an experienced Warehouse Manager (Store Manager) to oversee and manage all warehouse operations for our company. The ideal candidate will have strong experience in contracting, building materials, or similar industries, with a proven background in managing warehouse teams and ensuring smooth supply chain operations.Key Requirements:<ul><li>Minimum 10 years of experience as a Warehouse Manager / Store Manager.</li><li>Experience in contracting, building materials, or similar sectors is mandatory.</li><li>Minimum qualification: Bachelor&rsquo;s degree (required).</li><li>Supply Chain experience is highly preferred.</li><li>Strong leadership and communication skills.</li><li>Ability to manage inventory, logistics, and warehouse processes efficiently.</li><li>Knowledge of ERP or warehouse management systems is an advantage.</li></ul>Key Responsibilities:<ul><li>Oversee daily warehouse operations and ensure efficient workflow.</li><li>Manage receiving, storage, and distribution of materials.</li><li>Monitor inventory levels and conduct regular stock audits.</li><li>Coordinate with procurement, logistics, and project teams.</li><li>Ensure compliance with safety and company standards.</li><li>Lead and supervise warehouse staff.</li></ul>Job Type: Full-timeWork Location: In person

Warehouse Manager (Store Manager)

AL NAFEES FOOD TRADING LLC

Hiring: Accountant + Warehouse Operations ManagerMussafah - Abu Dhabi, UAEWe are a growing food trading &amp; distribution company catering to HORECA clients across the UAE, and we are looking for a dynamic individual to join our team as an Accountant + Warehouse Operations Manager.Requirements:<ul><li>Prior experience in Tally ERP</li><li>Experience in FMCG / Food Distribution businesses</li><li>Ability to handle accounting, inventory, warehouse operations, and customer flow</li><li>Good communication and client handling skills</li><li>Language proficiency in:</li><li>English</li><li>Hindi / Urdu</li></ul>Salary:AED 1,700 &ndash; AED 2,600 (Based on candidate experience and skill level)Preferred Candidate:<ul><li>Organized and responsible</li><li>Able to manage suppliers, drivers, warehouse staff, and customers</li><li>Comfortable working in a fast-paced distribution environment</li><li>Prior experience handling HORECA clients is an advantage</li></ul>Pay: AED1,700.00 - AED2,600.00 per monthWork Location: In person

Accountant + Warehouse Operations Manager

STYRO Insulation Mat. Ind. LLC

Job Description:&middot; Managing inventory levels by ordering new material (consumable) as need to replace existing stock accordingly&middot; Maintain inventory in detail&middot; Ensure that the store is kept clean and organized&middot; Recording new material and prepare them for production team as per project reference&middot; Record, Control the wastage and bad practices associated to material consumption and labours usage.&middot; Follow up the material receipt process to ensure store performance and provide essential material for the production process&middot; Control the release of materials to be used in production and record the returned materials for future use&middot; Maintain regulation on fire safety prevention.&middot; Make Purchase Requests then forward to Purchase Department to maintain the level of items stocks&middot; Arrange pickups transportation according to the schedule and ensure orders are delivered on time&middot; Create invoices and delivery notes for the orders&middot; Perform any other task as requested by ManagerQualifications:&middot; Diploma or Bachelor&rsquo;s degree&middot; 2- 4 years relevant experience as a storekeeper&middot; Excellent verbal and written communication skills&middot; Proficient in MS Office&middot; Familiar with WMS or ERP systems preferably SAP&middot; Must be organized and punctual&middot; Familiar with standard concepts and best practices in logistics and warehouse management preferably in the manufacturing industry.Job Type: Full-timeAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Work Location: In person

Storekeeper

Al Marina Holding

Job Description:We are seeking an experienced Storekeeper for civil construction projects. The candidate will manage site/store materials, maintain inventory, coordinate with procurement and project teams, and support basic financial and accounting processes related to material handling.Key Responsibilities:<ul><li>Receive, inspect, and record incoming materials and equipment</li><li>Maintain accurate inventory records and stock levels</li><li>Issue materials to site as per approved requests</li><li>Coordinate with Procurement and Site Engineers for material requirements</li><li>Monitor stock levels and prepare reorder reports</li><li>Ensure proper storage and handling of construction materials</li><li>Maintain documentation such as GRN, delivery notes, and stock registers</li><li>Perform regular stock checks and audits</li><li>Assist with basic accounting tasks related to materials (e.g., cost tracking, invoices, reporting)</li><li>Maintain cleanliness and organization of the store</li></ul>Requirements:<ul><li>Minimum 3&ndash;5 years of experience as a Storekeeper in civil construction</li><li>UAE/GCC experience preferred</li><li>Basic understanding of accounts and finance related to inventory and material management</li><li>Knowledge of construction materials (cement, steel, fittings, etc.)</li><li>Experience with ERP systems / inventory software</li><li>Basic computer skills (MS Excel, reporting)</li><li>Good organizational and communication skills</li></ul>Preferred Candidate:<ul><li>Currently based in the UAE</li><li>Available for immediate joining</li></ul>Job Type: Full-timeWork Location: In person

Storekeeper – Civil Construction

AL ZAABI GROUP

Role ObjectiveThe Pharmacy Store Purchaser is responsible for managing the procurement and inventory replenishment of pharmaceutical products, medical supplies, wellness products, and healthcare consumables for the pharmacy operations. The role focuses on ensuring continuous product availability, cost-effective purchasing, inventory optimization, and compliance with UAE healthcare and pharmacy regulations.The position plays a key role in supporting pharmacy operations by minimizing stock shortages, reducing expiries, optimizing procurement costs, and ensuring efficient supplier coordination.Core Responsibilities1. Procurement &amp; Purchasing Operations<ul><li>Source and procure pharmaceutical products, OTC medications, medical consumables, vitamins, wellness products, and healthcare supplies from approved vendors and distributors.</li><li>Generate purchase orders and ensure timely procurement based on stock requirements and sales trends.</li><li>Negotiate pricing, payment terms, and delivery schedules with suppliers to achieve cost efficiencies.</li><li>Ensure procurement activities comply with company procurement policies and healthcare regulations.</li></ul>2. Inventory Management &amp; Stock Control<ul><li>Monitor inventory levels, reorder points, fast-moving items, and stock consumption trends.</li><li>Ensure adequate stock availability across pharmacy branches while avoiding overstocking.</li><li>Track expiry dates and coordinate stock rotation to minimize expired and damaged inventory.</li><li>Support stock audits, reconciliations, and inventory accuracy initiatives.</li></ul>3. Supplier &amp; Vendor Management<ul><li>Maintain strong working relationships with pharmaceutical suppliers, distributors, and healthcare vendors.</li><li>Coordinate with suppliers regarding product availability, shortages, pricing changes, and promotional offers.</li><li>Resolve supply chain issues, delayed deliveries, and product discrepancies promptly.</li><li>Monitor supplier performance and support vendor evaluation processes.</li></ul>4. Operational Coordination<ul><li>Coordinate with pharmacy branches, warehouse teams, and logistics teams regarding stock replenishment and transfers.</li><li>Ensure timely delivery and availability of products across pharmacy outlets.</li><li>Support implementation of inventory optimization and procurement efficiency initiatives.</li></ul>5. Regulatory Compliance &amp; Documentation<ul><li>Ensure procurement and storage practices comply with DOH/DHA/MOH regulations and healthcare standards.</li><li>Maintain accurate purchasing records, invoices, supplier contracts, and inventory documentation.</li><li>Support regulatory inspections, audits, and compliance reporting requirements.</li></ul>6. Reporting &amp; Analysis<ul><li>Prepare procurement reports, stock movement analysis, and inventory performance summaries.</li><li>Monitor purchasing trends, stock aging, expiry risks, and procurement costs.</li><li>Provide recommendations for improving inventory turnover and procurement efficiency.</li></ul>Behavioural Competencies1. Commercial &amp; Cost Awareness<ul><li>Strong focus on cost-effective procurement and inventory optimization.</li></ul>2. Attention to Detail<ul><li>Ensures accuracy in purchasing, stock monitoring, and documentation.</li></ul>3. Planning &amp; Organizational Skills<ul><li>Effectively manages procurement timelines and replenishment activities.</li></ul>4. Negotiation &amp; Supplier Management<ul><li>Builds strong vendor relationships and negotiates commercially favorable terms.</li></ul>5. Accountability &amp; Execution<ul><li>Takes ownership of procurement accuracy and stock availability.</li></ul>6. Collaboration &amp; Communication<ul><li>Works effectively with pharmacy, warehouse, finance, and supplier teams.</li></ul>Key KPIs (Performance Indicators)Inventory &amp; Procurement<ul><li>Stock availability rate</li><li>Inventory turnover ratio</li><li>Reduction in stock shortages and expiries</li></ul>Cost &amp; Supplier Performance<ul><li>Procurement cost savings achieved</li><li>Supplier delivery accuracy and lead time performance</li><li>Purchase order processing efficiency</li></ul>Operational Performance<ul><li>Inventory accuracy and reconciliation results</li><li>Timeliness of replenishment and deliveries</li><li>Compliance audit performance</li></ul>Required Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree or diploma in Pharmacy, Supply Chain, Procurement, or related field preferred.</li><li>3&ndash;5 years of experience in pharmacy procurement, pharmaceutical purchasing, or inventory management within the UAE.</li><li>Strong knowledge of pharmaceutical products, healthcare supplies, and pharmacy operations.</li><li>Familiarity with UAE healthcare regulations and pharmacy procurement practices preferred.</li><li>Experience working with ERP, inventory management, or pharmacy systems.</li><li>Strong analytical, negotiation, and coordination skills.</li></ul>Pay: AED3,500.00 - AED5,500.00 per monthWork Location: In person

Pharmacy Store Purchaser

YoSH

<div>The Warehouse Assistant will support warehouse and logistics activities by receiving, handling, storing and preparing goods for dispatch, while maintaining a safe, clean and organised working environment.
Key Responsibilities<ul><li>
Receive incoming deliveries; check goods against delivery notes and report any shortages, damages or discrepancies to the line manager.</li><li>
Unload, load and move stock safely by hand or using pallet trucks, trolleys and other manual handling equipment following site procedures.</li><li>
Assist with routine stock counts, cycle counts and basic inventory paperwork, recording discrepancies and escalating issues promptly.</li><li>
Maintain cleanliness and organisation of warehouse areas, storage racks and loading bays; remove waste and ensure recycling and disposals follow site procedures.</li><li>
Report unsafe conditions, damaged stock or equipment faults immediately and follow up on corrective actions as instructed.</li><li>
Support colleagues during busy periods and carry out other duties as reasonably requested by the line manager to support operations.</li></ul>
Requirements
ERP Warehouse Management
Warehouse Management System (WMS)
Inventory Management
Warehouse Operations in ERP
Oracle Warehouse Management
Microsoft Dynamics 365 Supply Chain Management
Infor WMS
Odoo Inventory</div>

Warehouse Assistant

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