executive assistant

office administrator

administrative assistant

office assistant

personal assistant

it administrative assistant

Multipolitan

<div>
 
 Company Description
 
 
 
 Multipolitan is a platform designed for modern global living, providing innovative solutions for individuals seeking mobility and flexibility. By combining a user-centric immigration platform with a mobility app, Multipolitan makes it simple for people to live, work, and thrive anywhere in the world. Headquartered in Singapore and operating across six countries, the company supports clients in over 20 markets. Multipolitan's team brings together experienced experts, including unicorn-exit founders and pioneers in investment migration, to redefine the future of borderless living.
 
 
 
 Role Description
 
 
 
 This is a full-time, on-site Administrative Assistant role based in Dubai. The Administrative Assistant will be responsible for managing day-to-day office operations, providing executive assistance support, handling phone communications, and organizing clerical tasks. Other responsibilities include coordinating schedules, maintaining records, and ensuring efficient office workflows.
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Proficiency in Administrative Assistance and Clerical Skills to support smooth office operations and task management
 </li>
 <li>
 Strong Phone Etiquette and Communication skills to interact effectively with clients, partners, and team members
 </li>
 <li>
 Experience in Executive Administrative Assistance, including scheduling, calendar management, and meeting coordination
 </li>
 <li>
 Strong organizational abilities, attention to detail, and time management skills
 </li>
 <li>
 Familiarity with office software such as Microsoft Office and task management tools
 </li>
 <li>
 Ability to work collaboratively in a cross-cultural, dynamic environment
 </li>
 <li>
 Previous administrative experience is an advantage; a bachelor&rsquo;s degree in a relevant field is preferred
 </li>
 </ul>
</div>

Administrative Assistant

SD (Middle East) LLC

<div>Together we make a difference
We are a leading provider of innovative, high-performance solutions for airport logistics. Our portfolio includes products and services for baggage and cargo handling, advanced software for the digitalization of logistics processes, and a comprehensive range of maintenance and support services. Our major clients include renowned airports and airlines around the world.
Join our IT Digital Team as an Administrative Assistant &ndash; IT, where you will play a key role in supporting the IT function by ensuring smooth coordination, effective documentation, and efficient day-to-day operations across systems and teams.
What are my responsibilities?
<ul><li>Provide administrative support to the IT team, including scheduling, documentation, and task coordination.</li><li>
Maintain and organize IT documentation, reports, and records (e.g., incident logs, RCA reports, system updates).</li><li>
Track and follow up on IT incidents to ensure KPIs for First and Second Level support are met.</li><li>
Assist in preparing reports, presentations, and internal communications.</li><li>
Coordinate meetings, training sessions, and team activities, including maintaining records on learning platforms.</li><li>
Support onboarding activities for new IT team members (access setup, documentation, coordination).</li><li>
Liaise with internal stakeholders and external vendors for administrative and coordination matters.</li><li>
Monitor and manage IT assets, inventory, costs, and related documentation.</li><li>
Assist in process documentation and continuous improvement initiatives within the IT function.</li><li>
Ensure proper filing and compliance with company policies and procedures.</li></ul>
What do I need to qualify for the role?
<ul><li>Bachelor&rsquo;s degree or Diploma in Business Administration, IT, or a related field.</li><li>
2&ndash;4 years of experience in an administrative or coordination role, preferably within an IT or technical environment.</li><li>
Basic understanding of IT terminology, systems, or environments is an advantage.</li><li>
Strong organizational and documentation skills.</li><li>
Proficiency in MS Office (Excel, Word, PowerPoint, Outlook).</li><li>
Ability to manage multiple tasks and meet deadlines in a fast-paced environment.</li><li>
High attention to detail and accuracy.</li><li>
Strong communication and interpersonal skills.</li><li>
Ability to work independently and as part of a team.</li><li>
Proactive, adaptable, and willing to learn.</li></ul></div>

Administrative Assistant – IT

Buccellati

<div>
 We are seeking a highly organized and detail-oriented Administrative Assistant to support the daily operations of our Buccellati Middle East office. Reporting to the Brand Director, the Administrative Assistant will be responsible providing comprehensive administrative support, managing transversal projects and ensuring the smooth execution of office activities.
 
 
 
 The Responsibility Of This Position Include
 
 
 
 <ul>
 <li>
 Assist with internal procedures including Finance requests (e.g: Purchase Orders, Payment Requests&hellip;) maintaining expense sheets and tracking payment progress
 </li>
 <li>
 Process and monitor invoices, expenses, and other financial documentation
 </li>
 <li>
 Provide scheduling support to the Brand Director including booking appointments, meetings, and managing travel arrangements (itineraries, expenses etc &hellip;)
 </li>
 <li>
 Assist in the preparation of meetings, including creating agendas, gathering materials, and recording minutes
 </li>
 <li>
 Support event organization and facilitate local team activities (e.g: retail team meetings / partners meeting, team-buildings events&hellip;)
 </li>
 <li>
 Prepare correspondence, reports, and presentations as needed
 </li>
 <li>
 Assist in planning and organizing visits of visitors
 </li>
 <li>
 Liaise with HQ, partners and local agencies on various topics including Training arrangements
 </li>
 <li>
 Liaise with vendors, service providers, and clients as necessary for specific orders and services
 </li>
 <li>
 Provide ad-hoc projects support to the office team
 </li>
 <li>
 Perform general office and clerical duties to ensure the smooth operation of the office
 
 
 </li>
 </ul>
 
 Candidate Profile
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or related field.
 </li>
 <li>
 Previous experience in a fast-paced office environment, ideally 5 years-experience in a similar role
 </li>
 <li>
 Proven experience as an administrative assistant, office assistant, or in a similar role.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Strong organizational and time-management skills, with the ability to multitask and prioritize tasks effectively.
 </li>
 <li>
 Effective communication and written skills
 </li>
 <li>
 Very organized, attention to details
 </li>
 <li>
 Ability to work independently and collaboratively in a team environment.
 </li>
 <li>
 Fluent in English (additional language skills such as Italian or Arabic are a plus)
 </li>
 </ul>
</div>

Sulthanpur Fruits & Vegetable Trading LLC

<div>
 
 Job Opportunity: Admin Assistant
 
 
 
 Company:
 
 
 Sulthanpur Fruits and Vegetables Trading LLC
 
 
 
 📍 Location: United Arab Emirates
 
 
 📧 Email: Admin.sulthanpur@gmail.com
 
 
 🌐 Website: www.sulthanpurtradingllc.com
 
 
 &phone; Tel: +971 4 320 2792
 
 
 📱 Mobile: +971 56 133 7799
 
 
 
 
 
 
 
 
 
 🌟 About Us
 
 
 
 
 Sulthanpur Fruits and Vegetables Trading LLC
 
 is a fast-growing and reputable trading company in the UAE, specializing in high-quality fresh produce distribution. We are committed to excellence, efficiency, and professionalism in all aspects of our business.
 
 
 
 
 
 
 
 
 
 💼 Position: Admin Assistant
 
 
 
 We are looking for a highly organized, detail-oriented, and proactive&nbsp;
 
 Admin Assistant
 
 &nbsp;to support our daily office operations and ensure smooth administrative workflow.
 
 
 
 
 
 
 
 
 
 🔑 Key Responsibilities
 
 
 <ul>
 <li>
 Manage daily administrative tasks and office coordination
 </li>
 <li>
 Handle documentation, filing, and record-keeping
 </li>
 <li>
 Prepare reports, emails, and official correspondence
 </li>
 <li>
 Assist in scheduling meetings and managing calendars
 </li>
 <li>
 Coordinate with suppliers, clients, and internal teams
 </li>
 <li>
 Maintain office supplies and inventory
 </li>
 <li>
 Support management with operational tasks
 </li>
 </ul>
 
 
 
 
 
 
 
 
 🎯
 
 
 Qualifications &amp; Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or relevant qualification preferred
 </li>
 <li>
 Proven experience in an administrative or office support role
 </li>
 <li>
 Strong communication skills (English and Hindi required, Arabic is bonus)
 </li>
 <li>
 Proficiency in MS Office (Excel, Word, Outlook)
 </li>
 <li>
 2&ndash;4 years of experience in administration, customer service, or executive support
 </li>
 <li>
 Excellent organizational and multitasking abilities
 </li>
 <li>
 Ability to work independently and meet deadlines
 </li>
 <li>
 Knowledge of UAE office procedures is an advantage
 </li>
 </ul>
 
 
 
 
 
 
 
 
 💡 What We Offer
 
 
 <ul>
 <li>
 Professional and growth-oriented work environment
 </li>
 <li>
 Competitive salary package
 </li>
 <li>
 Opportunity to develop administrative and business skills
 </li>
 <li>
 Supportive team and leadership
 </li>
 </ul>
 
 
 
 
 
 
 
 
 📩 How to Apply
 
 
 
 Interested candidates can send their CV to:
 
 
 📧
 
 Admin.sulthanpur@gmail.com
 
 
 
 
 
</div>

Confidential

<div>
 
 A fast-growing company in the longevity and health sector is looking for an Administrative Assistant to support daily office operations. This role is ideal for an early-career professional who is organized, proactive, and looking to grow into a broader administrative or executive support role.
 
 
 
 
 
 
 What you'll do
 
 
 
 
 
 <ul>
 <li>
 Provide daily administrative and operational support
 </li>
 <li>
 Manage documentation, filing, and office supplies
 </li>
 <li>
 Coordinate vendors, service providers, and facilities
 </li>
 <li>
 Assist with travel arrangements and calendar management
 </li>
 <li>
 Support invoice tracking and payment follow-ups
 </li>
 <li>
 Liaise with internal teams and external partners
 </li>
 </ul>
 
 
 
 
 
 What we're looking for
 
 
 
 
 
 <ul>
 <li>
 1&ndash;2 years of experience in an administrative or office support role
 </li>
 <li>
 Strong organizational skills and attention to detail
 </li>
 <li>
 Comfortable managing multiple tasks and shifting priorities
 </li>
 <li>
 Proficient in Microsoft Office and Google Workspace
 </li>
 <li>
 Fluent in English (written and spoken)
 </li>
 <li>
 Proactive, reliable, and eager to grow
 </li>
 </ul>
 
 
 
 
 
 What to expect
 
 
 
 
 
 <ul>
 <li>
 Based in Dubai
 </li>
 <li>
 1-year fixed-term contract with possibility of extension
 </li>
 <li>
 A hands-on role in a new fast growing brand in longevity field
 </li>
 <li>
 Comprehensive insurance package
 </li>
 </ul>
 
 
 
 
 
 If this sounds like you, we'd love to hear from you.
 
 
</div>

Excellence Group

Job SummaryWe are seeking a highly organized and proactive Administrative Executive &amp; Executive Assistant to support both daily operations and senior management. This role is ideal for someone who can efficiently manage administrative tasks while providing high-level executive support in a fast-paced environment.You will play a key role in ensuring smooth business operations, effective communication, and strong coordination between teams, clients, and leadership.Key ResponsibilitiesExecutive Support<ul><li>Manage calendars, schedule meetings, and coordinate appointments for senior management</li><li>Prepare and draft emails, reports, and presentations</li><li>Act as a point of contact between management, clients, and internal teams</li><li>Track tasks and follow up to ensure timely completion</li><li>Handle confidential information with discretion</li></ul>Administrative &amp; Operations<ul><li>Coordinate daily schedules, client appointments, and service requests</li><li>Respond to customer inquiries and ensure high service standards</li><li>Manage staff schedules, attendance, and operational coordination</li><li>Monitor ongoing tasks and ensure timely service delivery</li><li>Provide general administrative support to management</li></ul>Coordination &amp; Support<ul><li>Assist with project coordination and documentation</li><li>Maintain organized records and filing systems</li><li>Support business operations with ad hoc tasks as required</li></ul>Requirements<ul><li>2&ndash;4 years of experience in administration, customer service, or executive support</li><li>Strong communication skills in English (written and verbal)</li><li>Excellent organizational and multitasking abilities</li><li>Ability to work in a fast-paced environment and manage multiple priorities</li><li>Proficiency in Microsoft Office (Excel, Outlook, Word)</li><li>Professional, reliable, and detail-oriented</li></ul>Job Types: Full-time, PermanentWork Location: In person

Savills Middle East

<div>
 
 The Role
 
 
 
 We are seeking a dynamic and organized Administrative Assistant to join our office. The ideal candidate will play a crucial role in ensuring smooth daily operations and providing administrative support to various departments. This position requires excellent communication skills, attention to detail, and the ability to handle multiple tasks efficiently. This role is based in our office in Marina Plaza, Dubai Marina.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Office Management: Maintain office supplies, coordinate with vendors, handle daily office operations (alongside our Office Assistant)
 </li>
 <li>
 Invoicing: Prepare invoices and track payments.
 </li>
 <li>
 Travel Booking: Arrange flights, hotels, transport, and prepare travel itineraries.
 </li>
 <li>
 Document Control: Manage filing systems, maintain secure and organised records.
 </li>
 <li>
 PQQ &amp; Client Onboarding: Prepare PQQ documents, gather required information, manage onboarding checklists and client documentation.
 </li>
 <li>
 General Administration: Organize internal meetings, including meeting room booking, preparing meeting rooms and refreshments (alongside our Office Assistant)
 
 
 </li>
 </ul>
 
 Skills, Knowledge And Experience
 
 
 
 <ul>
 <li>
 Fluent English and Arabic &ndash; written and spoken.
 </li>
 <li>
 Highly computer literate in all Microsoft office application (Word, PowerPoint, Outlook, Excel). Able to evaluate the IT needs of the office and communicate with Savills IT central team
 </li>
 <li>
 Strong communication and customer service skills
 </li>
 <li>
 Excellent organizational and multitasking abilities
 </li>
 <li>
 Ability to work independently and as part of a team
 </li>
 <li>
 Presentable and confident demeanour
 </li>
 <li>
 Detail-oriented and proactive problem solver
 </li>
 <li>
 Adaptability and flexibility in a fast-paced environment
 
 
 </li>
 </ul>
 Over 42,000 people work for us in more than 700 offices all over the world. This breadth of global coverage, combined with specialist services and market insight, means we'll always have an expert who is local to you.
</div>

Administration Assistant (UAE Nationals Only)

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Administrative Assistant – IT

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Administrative Assistant

Administration Assistant (UAE Nationals Only)