administrative assistant

executive assistant

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office assistant

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law office assistant

Red Blue Flame Fire Safety and Security System LLC

Job Title: Legal Assistant cum AdminCompany: Four Square Steel Constructions Contracting LLC Part of: Blue Square Group of Companies Location: Dubai, UAEJob SummaryFour Square Steel Constructions Contracting LLC, part of the Blue Square Group of Companies, is looking for a proactive and detail-oriented Legal Assistant cum Admin to join our team. The ideal candidate will have an LLB qualification, a strong understanding of legal documentation, and the ability to provide efficient administrative support while ensuring compliance with company policies and applicable UAE regulations.Key Responsibilities<ul><li>Assist in drafting, reviewing, and maintaining contracts, agreements, legal notices, and other legal documents.</li><li>Organize and maintain legal files, records, and confidential documentation.</li><li>Coordinate with external legal consultants, government authorities, and other stakeholders as required.</li><li>Support company licensing, permit renewals, and regulatory compliance activities.</li><li>Prepare legal correspondence, reports, and official documents.</li><li>Provide general administrative support, including document control, filing, scheduling, and office coordination.</li><li>Maintain accurate records and ensure timely follow-up on legal and administrative matters.</li><li>Perform other legal and administrative duties as assigned by management.</li></ul>Qualifications &amp; Requirements<ul><li>Bachelor's Degree in Law (LLB) is mandatory.</li><li>Minimum 2 years of relevant experience as a Legal Assistant, Legal Officer, or in a similar role.</li><li>Knowledge of UAE legal documentation and administrative procedures is preferred.</li><li>Strong communication skills in English (written and verbal).</li><li>Proficiency in Microsoft Office applications.</li><li>Excellent organizational and time management skills.</li><li>Ability to handle confidential information with integrity and professionalism.</li></ul>How to ApplyInterested candidates are invited to send their updated CV to hr@bluesquaregroupdubai.com with the subject line:Application for Legal Assistant cum AdminWork Location: In person

Legal Assistant/Admin

For square steel construction contracting LLC

We are looking for a female Legal Assistant cum Admin with own visa to handle company legal documentation, visa-related works, administrative coordination, and official communication using ai tools with prompting skill is must.RequirementsFemale candidate with own visa.law knowledge or legal background.Good communication and drafting skills.AI software knowledge and strong prompting skills.(Must Needed Skill)Good computer and document management skills.UAE visa, labour, immigration, and company documentation knowledge will be an advantage.Roles &amp; ResponsibilitiesPrepare legal letters, agreements, NOCs, undertakings, notices, and official documents and coordinate with lawyers for efficient case handling.Maintain company legal files, contracts, licenses, approvals, and confidential records.Coordinate with lawyers, consultants, PROs, government offices, clients, suppliers, and internal teams.Handle visa-related documentation, renewals, cancellations, Emirates ID, labour contract, MOHRE, and immigration follow-ups with PRO.Prepare emails, reports, memos, forms, and management correspondence.Use AI tools like ChatGPT, Gemini, Claude, etc. for drafting, research, summarizing, translation, and documentation.Follow up on pending legal, visa, admin, and compliance-related works.Maintain confidentiality and complete assigned tasks accurately and on time.Proper reporting.Pay: From AED2,500.00 per monthWork Location: In person

Lady Legal assistant cum admin required in spouse visa

Kress Cooper

Job Title: HR &amp; Admin AssistantJob SummaryWe are seeking a proactive and detail-oriented HR &amp; Admin Assistant to support the daily operations of the Human Resources and Administration department. The successful candidate will assist with recruitment, employee lifecycle management, payroll coordination, visa processing, office administration, and business setup activities while ensuring compliance with UAE labor laws and regulatory requirements.Key ResponsibilitiesHuman Resources* Assist in end-to-end recruitment, including posting job advertisements, screening CVs, scheduling interviews, and onboarding new employees.* Prepare employment contracts, offer letters, HR letters, salary certificates, NOCs, and other employee documents.* Maintain and update employee records, both physical and digital.* Coordinate onboarding and offboarding processes, including document collection, asset issuance, and clearance.* Monitor employee attendance, leave records, and timesheets.* Support monthly payroll preparation by maintaining accurate attendance and leave data.* Assist with employee performance review documentation and probation confirmations.* Ensure compliance with UAE Labour Law and company HR policies.* Handle employee inquiries regarding HR policies, benefits, and procedures.Visa &amp; Government Relations* Coordinate employment visa applications, renewals, cancellations, Emirates ID processing, medical fitness appointments, and labour card renewals.* Liaise with government authorities, typing centers, and PRO service providers.* Maintain an updated tracker for employee visas, passports, labour cards, and Emirates IDs.Business Setup &amp; Corporate Services* Coordinate company formation for Mainland, Free Zone, and Offshore entities.* Prepare and submit incorporation documents and application forms.* Assist with trade license issuance, amendments, renewals, and cancellations.* Monitor renewal dates for trade licenses, establishment cards, leases, and regulatory registrations.* Assist clients with compliance requirements and document collection.* Maintain accurate records of all business setup transactions and client files.Administration* Manage office supplies and procurement.* Coordinate office maintenance and vendor relationships.* Handle courier services, document filing, and correspondence.* Schedule meetings, prepare meeting rooms, and maintain office calendars.* Arrange travel bookings, hotel reservations, and flight tickets when required.* Maintain company records, insurance policies, and office asset inventories.* Support document control and record management.Qualifications* Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.* Minimum 3&ndash;5 years of UAE experience in HR and Administration.* Experience in UAE business setup and company formation is highly preferred.* Strong knowledge of UAE Labour Law, visa processes, and employment regulations.* Excellent organizational and time management skills.* Strong written and verbal communication skills in English.* Proficient in Microsoft Office (Word, Excel, Outlook, and PowerPoint).* Ability to handle confidential information with professionalism.* Experience working in a consultancy or corporate services firm is an advantage.Skills* Recruitment &amp; Onboarding* Payroll Support* HR Administration* Employee Relations* UAE Visa Processing* Business Setup &amp; Company Formation* Trade License Management* Government Portal Coordination* Document Control* Office Administration* Time Management* Attention to Detail* Problem Solving* Communication &amp; Interpersonal Skills* Multitasking and PrioritizationWork Location: In person

HR & Admin Assistant

You Smart

Job description:Job Title: Admin Assistant (Arabic Speaking Only)Must be available to join immediatelyLocation: Dubai, Al Quoz -1 UAECompany Name : You Smart Communication Networks. LLCwebsite: www.yousmart.aeSalary: AED 2,000 &ndash; AED 3,000 per monthJob Type: Full-timeJob Summary:We are looking for a highly organized and detail-oriented Admin Assistant (Arabic Speaking) to join our team. The ideal candidate will be responsible for daily project updates, customer communication, document management, and maintaining accurate records to support smooth business operations and customer satisfaction.Key Responsibilities:<ul><li>Update customers regularly regarding project progress and daily work status</li><li>Collect documents and reports from site teams and ensure proper filing</li><li>Maintain and update customer records and file management systems</li><li>Handle data entry tasks with high accuracy and attention to detail</li><li>Coordinate with internal teams to ensure timely submission of reports</li><li>Communicate with customers via phone, email, and chat in a professional manner</li><li>Ensure all records are maintained with confidentiality and accuracy</li></ul>Requirements &amp; Skills:<ul><li>Arabic Speaker (MANDATORY)</li><li>Excellent written and spoken Arabic and English</li><li>Good computer skills (MS Office, Excel, Email, etc.)</li><li>Strong organizational and multitasking abilities</li><li>Ability to work in a fast-paced environment</li><li>Strong communication and customer service skills</li><li>Problem-solving mindset with attention to detail</li><li>Previous admin or data entry experience is an advantage</li></ul>Benefits:<ul><li>Visa sponsorship</li><li>Company-provided transportation</li><li>Other benefits as per UAE Labour Law</li><li>Terms &amp; Conditions apply</li></ul>Job Type: Full-timePay: AED2,000.00 - AED3,000.00 per monthLanguage:<ul><li>Arabic (Required)</li></ul>Work Location: In person

Admin Assistant (Arabic Speaking Only)

Access hr sollutions

Job Title: Administration ExecutiveLocation: Dubai, UAE Salary: AED 2,500 &ndash; 4,000 per month Job Type: Full-Time Language Preffered: TagalogJob SummaryWe are looking for a proactive and customer-focused Administration Executive to join our team in Dubai. The ideal candidate should have excellent organizational skills, strong communication abilities, and experience handling office administration, customer interactions, and telecalling. Candidates who can work efficiently in a fast-paced environment are encouraged to apply.Key Responsibilities<ul><li>Manage day-to-day administrative and office operations.</li><li>Handle incoming calls, emails, and customer inquiries professionally.</li><li>Perform telecalling activities to follow up with clients and schedule appointments.</li><li>Maintain office records, documents, and filing systems.</li><li>Prepare reports, correspondence, and other administrative documents.</li><li>Coordinate meetings, appointments, and office schedules.</li><li>Assist in data entry and maintain accurate records.</li><li>Support HR and management with general administrative tasks.</li><li>Monitor office supplies and coordinate procurement when required.</li><li>Ensure a professional and welcoming environment for visitors and clients.</li><li>Perform other administrative duties as assigned by management.</li></ul>Requirements<ul><li>Previous experience in Administration, Office Assistant, Reception, or Customer Service roles.</li><li>Strong customer service and telecalling skills.</li><li>Excellent verbal and written communication skills.</li><li>Proficiency in MS Office (Word, Excel, Outlook) and general computer applications is mandatory.</li><li>Strong organizational and multitasking abilities.</li><li>Ability to work independently and as part of a team.</li><li>Positive attitude and professional appearance.</li><li>Preferred Language: Tagalog.</li><li>Immediate joiners will be preferred.</li></ul>Benefits<ul><li>Competitive Salary (AED 2,500 &ndash; 4,000)</li><li>Employment Visa</li><li>Medical Insurance</li><li>Annual Leave as per UAE Labour Law</li><li>End-of-Service Benefits</li><li>Career Growth Opportunities</li></ul>How to ApplyInterested candidates can send their updated CV to:Email: recruiter@nvrhrsolutions.com WhatsApp/Call: +971 50 927 9689Subject Line: Application &ndash; Administration ExecutiveType d'emploi : Temps pleinR&eacute;mun&eacute;ration&nbsp;: AED2 500,00&nbsp;&agrave;&nbsp;AED4 000,00&nbsp;par heureLieu du poste : En pr&eacute;sentiel

Administration Executive (Tagalog)

<div>
 
 
 About the Role
 
 
 
 
 
 
 We are recruiting on behalf of a well-established, multi-billion-dollar global organization with a long-standing Dubai office. The business is seeking a polished, adaptable Executive Assistant to support two senior leaders with distinct working styles and priorities.
 
 
 
 
 
 This is a high-calibre, high-trust position suited to an EA who can move fluidly between a structured, legally-minded principal and a fast-paced, high-energy operations principal reading the room, adapting their approach, and keeping both running smoothly.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 - Provide dedicated Executive Assistant support to two senior leaders, adapting style and approach to each
 
 
 - Manage complex, frequently shifting diaries and scheduling across multiple time zones
 
 
 - Arrange extensive international travel (predominantly across APAC), including flights, accommodation, visas, and detailed itineraries
 
 
 - Coordinate meetings, offsites, and leadership conferences, including logistics and briefing materials
 
 
 - Work closely alongside the Legal function, supporting the Head of Legal &amp; Operations with correspondence, documentation, and case/contract-related coordination as needed
 
 
 - Draft and manage confidential correspondence, reports, and documentation with discretion
 
 
 - Provide a degree of personal/lifestyle support where required (e.g. arranging appointments, meals, day-to-day logistics while travelling)
 
 
 - Act as a key point of contact and gatekeeper between the principals and internal/external stakeholders
 
 
 - Anticipate needs proactively and manage competing priorities calmly under pressure
 
 
 - Support ad hoc projects and cross-functional coordination as required
 
 
 
 
 
 
 Ideal Candidate Profile
 
 
 
 
 
 
 - Proven experience as an Executive Assistant supporting senior leadership (SVP/C-suite level)
 
 
 - Experience supporting more than one principal simultaneously strongly preferred
 
 
 - Background within a law firm, legal, or compliance-focused environment strongly preferred, given the close cross-functional working relationship with the Head of Legal &mdash; candidates from financial services, banking, or other highly regulated corporate environments will also be strongly considered
 
 
 - High emotional intelligence with a genuinely adaptable, "chameleon" personality &mdash; equally comfortable with structure and with fast-paced, high-energy environments
 
 
 - Strong track record managing complex international travel and visa arrangements
 
 
 - Confident, calm, and resourceful under pressure; comfortable pushing back and managing up when needed
 
 
 - Excellent written and verbal communication skills
 
 
 - Willingness and flexibility to travel internationally as required
 
 
 - Polished, professional, and highly discreet &mdash; accustomed to handling confidential information
 
 
 
 
</div>

Executive Assistant

SEVEN SEAS HOTEL L L C

We are looking for a motivated and detail-oriented Accounts Assistant to join our team in Dubai. UAE freshers are welcome to apply. Candidates should have basic accounting knowledge and hands-on experience with Tally ERP.Key Responsibilities<ul><li>Maintain daily accounting records and bookkeeping.</li><li>Enter financial transactions accurately in Tally ERP.</li><li>Prepare invoices, vouchers, and payment records.</li><li>Assist with accounts payable and receivable.</li><li>Reconcile accounts and maintain financial documents.</li><li>Support the Accounts Department with day-to-day operations.</li><li>Ensure all records are accurate and up to date.</li></ul>Requirements<ul><li>Bachelor's degree or Diploma in Accounting, Commerce, Finance, or a related field.</li><li>Tally ERP knowledge is mandatory.</li><li>UAE freshers can apply.</li><li>Basic knowledge of MS Excel and Microsoft Office.</li><li>Good communication skills.</li><li>Ability to communicate in both Hindi and English is highly preferred.</li><li>Strong attention to detail, willingness to learn, and a positive attitude.</li></ul>Benefits<ul><li>Company-provided accommodation.</li><li>Company-provided food.</li><li>Visa and other benefits as per UAE Labour Law.</li><li>Career growth opportunities.</li><li>Friendly and supportive work environment.</li></ul>Preferred Candidate: Candidates who are fluent in Hindi and English and can adapt to a multicultural workplace will have an advantage.Job Type: Full-timePay: Up to AED2,000.00 per month

Accounts

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