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lease administration supervisor

Confidential Company

<ul><li>Handle reception, serve as the primary point of contact for visitors and tenants, addressing inquiries and concerns promptly.</li><li>Coordinate lease administration processes, ensuring accuracy in lease documentation and compliance with regulations to streamline operations.</li><li>Maintain an up-to-date database of leasing agreements, renewals, and tenant information, ensuring all records are organized and easily accessible.</li><li>Monitor lease expiration dates and proactively follow renewals and outstanding payments.</li></ul>

Leasing and Administration Coordinator

<ul><li>Coordinate the leasing process by managing tenant applications, lease agreements, and renewals to ensure smooth transitions and compliance with company policies.</li><li>Conduct thorough background checks and credit evaluations on prospective tenants to maintain a high standard of tenant quality.</li><li>Maintain accurate and up-to-date records of lease agreements, tenant communications, and property maintenance requests using property management software.</li><li>Serve as the primary point of contact for tenants, addressing inquiries, concerns, and maintenance requests in a timely and professional manner.</li><li>Prepare and distribute lease documentation, ensuring all terms and conditions are clearly outlined and understood by both parties.</li><li>Monitor and manage rent collection processes, including sending reminders and following up on late payments to ensure timely revenue flow.</li><li>Generate and analyze leasing reports to provide insights on occupancy rates, tenant turnover, and market trends to inform strategic decisions.</li><li>Collaborate with legal and compliance teams to ensure all leasing activities adhere to local regulations and industry standards.</li></ul><br/>

Leasing Administrator

Parisima Talent

<h3><strong>Job Summary:</strong></h3><p>The Leasing Supervisor oversees daily operations of the vehicle leasing department, ensuring that leasing activities run efficiently, customer satisfaction is maximized, and company revenue targets are achieved. This role involves supervising leasing agents, managing client accounts, coordinating with fleet and maintenance teams, and ensuring compliance with company policies and leasing regulations.</p>

Leasing Supervisor

CBRE

<div><div><div><div><div><div><b>Leasing Administration Coordinator
</b></div></div></div></div></div><div><div><div><div><div><b>Job ID
</b></div><div>244298
</div></div><div><div><b>Posted
</b></div><div>16-Oct-2025
</div></div><div><div><b>Role type
</b></div><div>Full-time
</div></div></div></div></div><div><div><div><div><div><b>Areas of Interest
</b></div><p>Administrative
</p></div></div></div></div><div><div><div><div><div><b>Location(s)
</b></div><p>Dubai - Dubayy - United Arab Emirates
</p></div></div></div></div><div><div><div><div><div><p><b>About the Role:
</b></p><p>As a CBRE Leasing Administration Coordinator, you will providing administrative support to areas of the Leasing Business Line including operations, agreements, registrations and social media.</p><p><b>
What You&rsquo;ll Do:</b></p><ul><li>
Preparation of Listing Authorization Form</li><li>
Create new listings and update new ones on behalf of agents</li><li>
Collect relevant listing documents from agents and apply for Trakheesi Permit Number per listing</li><li>
Monitor listing approval until it is published in CRM and Property portals</li><li>
Coordinate with Photographer regarding listing photos when required</li><li>
Keeping eye across all listings, ensuring active, updated prices, photos, positioning etc.</li><li>
Timely renewal of portals (Property Finder / Trakheesi)</li><li>
Contract negotiation and preparation for HOD approvals.</li><li>
Agency registrations and submission of documents via Developers / Landlords</li><li>
Fill out CBRE Legal Forms for draft brokerage agreement reviews on behalf of the agents</li><li>
Track agency agreements for renewals</li><li>
Completion of Supplier Registration Form and collection of documents for Supplier onboarding as and when required.</li><li>
Liaise with Marketing Department on properties for social media posting</li><li>
Manage Lead Conversion report</li><li>
Modify or update contact details on behalf of agents when required</li><li>
Verify all identification and company documents received from agents and clients are valid and clear</li><li>
Preparation of Agent-to-Agent forms</li><li>
Register Initial Due Diligence check with compliance team ( upon agent request )</li><li>
Provide requested documents, liaising between agent and compliance.</li><li>
Upon compliance client approval, initiate invoicing on ramp with accounts</li><li>
Receive rent cheques, security deposit and commission cheque from agents and clients ( as where needed )</li><li>
Issue acknowledgement recent for any payments or documents received</li><li>
Inform agent if any items are pending to prevent from client onboarding and / or pro forma issuance / tax invoice conversion.</li><li>
Maintain a Compliance and Billing tracker to ensure all the deals are recorded along with the relevant information (deal amount, fees,
</li><li>Coordinate with Admin Manager to resolve deal related issues</li><li>
Oversee office daily operations and report to Admin/Operations manager for any issues or repair requirements</li></ul>
</div></div></div></div></div><div><div><div><div><div><div><p><b>What You&rsquo;ll Need:</b></p><ul><li>
High School Diploma or GED with 5+ years of job-related experience.</li><li>
In-depth understanding of a range of processes, procedures, systems, and concepts within own job function and basic knowledge of related job functions required.</li><li>
Expert knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.</li><li>
Excellent organizational skills with a master-level inquisitive mindset.</li></ul><p><b>
Why CBRE</b></p><p>
When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values &mdash; respect, integrity, service and excellence &mdash; and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to realize your full potential.</p><p><b>
Our Values in Hiring</b></p><p>
At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.</p></div></div></div></div></div></div></div>

Leasing Administration Coordinator

Meerab Properties

<p>Job Title: <b>Junior Leasing Administrator</b> [Female] Location: Dubai Type: Full-Time [Mon&ndash;Sat, 9:00 AM &ndash; 6:00 PM]</p><p>Role Summary: An entry-level role supporting leasing and office operations. Suitable for candidates with 1 year of experience in real estate.</p><p><b>Key Responsibilities:</b></p><ul><li>Handle client inquiries [calls, emails, WhatsApp]</li><li>Assist with leasing process, i.e., handling contracts, renewals, Ejari, and handovers.</li><li>Update property listings on portals [Bayut, Property Finder, Dubizzle]</li><li>Register with Developers and prepare necessary documents like NOCs/Letters when required.</li><li>Maintain leasing documentation.</li><li>Provide general administrative and coordination support for any Ad-hoc task[s].</li></ul><p>Requirements:</p><ul><li>Minimum 1 year experience in leasing/real estate as an admin in Dubai.</li><li>Knowledge of Dubai communities and RERA rules [Preferred]</li><li>Bachelor&rsquo;s attested degree from MOFA UAE [Mandatory]</li><li>Proficient in MS Office, real estate portals, and Trakheesi.</li><li>Basic real estate social media marketing knowledge about Dubai real estate [Preferred]</li><li>Strong communication, professional and customer-focused.</li><li>Motivated for multitasking and teamwork.</li><li>English language proficiency [Mandatory]</li><li>Female candidates only.</li><li>Freshers are welcome to apply</li></ul><p>Job Type: Full-time</p><p>Pay: AED2,500.00 - AED3,000.00 per month</p>

Junior Leasing Administrator

Rocky Real Estate

<p><b>Job Summary:</b></p><p>The Renewal Executive will be responsible for managing and processing tenant lease renewals, maintaining accurate records, ensuring timely follow-ups, and coordinating between tenants and landlords to achieve high renewal retention rates.</p><p><b>Key Responsibilities:</b></p><ul><li>Contact tenants prior to lease expiry to discuss renewal terms and conditions.</li><li>Prepare renewal offers, tenancy contracts, and related documentation.</li><li>Negotiate rent renewal rates as per company policy and management approvals.</li><li>Update and maintain tenant records in the property management system.</li><li>Coordinate with the accounts and legal departments for contract finalization and Ejari registration (if applicable).</li><li>Handle tenant inquiries and provide excellent customer service to ensure tenant satisfaction and retention.</li><li>Monitor lease expiry reports and maintain renewal tracking sheets.</li><li>Follow up with tenants for rent payments, renewals, and required documents.</li><li>Prepare periodic reports on renewal status and renewal rates.</li><li>Support the leasing team with tenant communication and administrative tasks when required.</li></ul><p><b>Requirements:</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration, Real Estate, or related field.</li><li>Minimum 1&ndash;2 years of experience in lease renewal, property management, or real estate administration.</li><li>Strong communication and negotiation skills.</li><li>Proficient in MS Office (especially Excel and Outlook).</li><li>Familiarity with Ejari, RERA regulations, and UAE tenancy laws (preferred).</li><li>Excellent organizational skills and attention to detail.</li><li>Ability to work independently and meet deadlines.</li></ul><p>Job Types: Full-time, Permanent</p><p>Pay: AED2,500.00 - AED3,500.00 per month</p><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>Real Estate: 1 year (Required)</li></ul>

Admin Executive -Real Estate

Agile Consultants

<p><b>Job Responsibilities:</b></p><ul><li>Oversee lease renewals, negotiations, and amendments.</li><li>Ensure all contractual obligations comply with Dubai Land Department (DLD) and RERA standards.</li><li>Advertise available units through digital platforms, signage, and broker networks.</li><li>Conduct property tours and present leasing options professionally.</li><li>Screen potential tenants, verify documentation, and assess suitability.</li><li>Prepare and execute lease agreements accurately and compliantly.</li><li>Record lease data in YARDI and EJARI systems.</li><li>Ensure timely renewals and maintain up-to-date lease records.</li><li>Implement rent escalations in line with market trends and lease terms.</li><li>Review lease agreement memos for internal approvals.</li></ul><p><b>Tenant Relations</b></p><ul><li>Handle tenant inquiries, complaints, and feedback via email, phone, walk-ins, and meetings.</li><li>Maintain high levels of tenant satisfaction and promote customer delight.</li><li>Enforce building rules and regulations; issue notices for violations.</li><li>Facilitate move-in and move-out inspections and documentation.</li><li>Resolve conflicts such as payment delays, damage disputes, or scheduling conflicts.</li><li>Serve as an escalation point for complex disputes between tenants and landlords.</li></ul><p><b>Financial &amp; Reporting</b></p><ul><li>Track rent payments and monitor delinquencies.</li><li>Handle budgeting, forecasting, and expense tracking.</li><li>Report financial performance and occupancy data to management.</li><li>Review utility charges and ensure accurate billing.</li><li>Generate reports on leasing activity, collections, and maintenance status.</li></ul><p><b>Property Maintenance &amp; Vendor Coordination</b></p><ul><li>Coordinate maintenance and repair activities with contractors and vendors.</li><li>Conduct regular property inspections.</li><li>Review service provider attendance and performance logs.</li><li>Ensure properties comply with local laws and building codes.</li><li>Respond promptly to emergency situations.</li></ul><p><b>Stakeholder Engagement</b></p><ul><li>Maintain positive relationships with tenants, property owners, brokers, and service providers.</li><li>Collaborate with internal teams, including maintenance, administration, and leasing agents.</li><li>Protect property owners interests through diligent lease management.</li><li>Communicate effectively with Property Management, Leasing Manager, and Legal teams.</li></ul><p><b>Market Intelligence &amp; Team Leadership</b></p><ul><li>Stay updated on market trends, rental rates, and competitor offerings.</li><li>Provide insights for pricing strategies and leasing decisions.</li><li>Mentor leasing advisors and junior staff, fostering excellence and accountability.</li></ul>

Senior Leasing Advisor (Commercial)

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