administrative assistant

executive assistant

legal counsel

admin assistant

administrator

legal administrative assistant

Abdalla Alowais Advocates & Legal consultants

Job description:Job Summary:We are seeking a highly organized and proactive Legal Secretary to support and manage our legal team. The ideal candidate must be bilingual in Arabic and English, capable of following up on daily tasks, and effectively communicating with clients regarding case updates and statuses. This role requires excellent attention to detail, strong communication skills, and the ability to manage multiple legal and administrative tasks efficiently.Key Responsibilities:<ul><li>Provide administrative and secretarial support to the legal team.</li><li>Follow up with team members on their daily tasks and ensure deadlines are met.</li><li>Manage and coordinate the workflow of the legal team.</li><li>Communicate regularly with clients to provide updates on case status and developments.</li><li>Maintain and organize legal files, records, and case documentation.</li><li>Coordinate meetings, appointments, and legal proceedings.</li><li>Handle confidential legal information with professionalism and discretion.</li><li>Conduct basic legal research as needed.</li><li>Liaise with external parties, including clients, government entities, and law firms.</li><li>Assist in preparing reports and presentations for legal cases.</li></ul>Requirements:<ul><li>Education: Bachelor&rsquo;s degree in Law (LLB)</li><li>Bilingual: Proficiency in both Arabic and English (written and spoken).</li><li>Experience: Minimum 3 years of UAE experience in a legal secretary role or Legal Assistant within a law firm or legal department.</li><li>Skills: Strong organizational and communication skills, attention to detail, and ability to multitask.</li><li>Tech-Savvy: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and legal case management software.</li><li>Professionalism: Ability to handle sensitive legal matters with confidentiality and discretion</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>kindly provide your expected salary for this position?</li><li>Are you available to join immediately? If not, how many days of notice period would you require from today?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Legal Secretary/Assistant: 3 years (Required)</li></ul>Language:<ul><li>Arabic (Required)</li><li>English (Required)</li></ul>

Legal Assistant

The Entertainer FZ LLC

<div>About Us 
The ENTERTAINER is a leader in the Lifestyle industry, providing our members with exclusive access to 2-for-1 vouchers for dining, delivery, attractions, shopping, and travel across the GCC and Singapore. We are dedicated to pushing the boundaries of customer satisfaction and business growth, continuously innovating to enhance the way our users engage with entertainment. Join us as we strive to transform the entertainment landscape through creativity and innovation. 
 
Position Overview 
We are looking for a highly organized and detail-oriented Legal Assistant to join the ENTERTAINER&rsquo;S Legal team. This role is perfect for someone passionate about managing legal administrative tasks and ensuring the smooth operation of our legal department. You&rsquo;ll play a critical role in supporting our legal processes and contributing to our overall success of the team. 
 
As a Legal Assistant you will<ul><li>
Provide comprehensive administrative support to the legal team, ensuring smooth daily operations.</li><li>
Draft and review basic contracts, notices, letters, and correspondence under supervision.
</li><li>Review, and organize legal documents, contracts, and correspondence.</li><li>
Assist in preparing and responding to KYC and corporate governance requests from clients, banks, government bodies, and law firms.</li><li>
Track and report on the renewal and expiration of licenses, company documents, insurance policies, leases, trademarks, and other legal obligations.</li><li>
Maintain and monitor legal requests from all departments using a work management tool.</li><li>
Record and upload historical legal documents to Salesforce Contract Management System, ensuring accurate and up-to-date filing systems for all legal records.</li><li>
Liaise with law firms to monitor deadlines for legal filings, and track case hearings dates.</li><li>
Liaise with internal teams and external stakeholders to gather required information required by the team.</li><li>
Handle confidential and sensitive information with discretion and professionalism.</li><li>
Conduct research, analyse data, and report on laws, regulations, and precedents relevant to the ENTERTAINER and assigned projects.</li><li>
Schedule meetings and coordinate appointments for the legal team.</li><li>
Manage and process payment requests received for legal related services.</li></ul> 

What we&rsquo;re looking for<ul><li>
A law graduate or related qualifications.</li><li>
Certification or specialized training as a Legal Assistance, Legal Secretary, or Paralegal
</li><li>1-2 years of prior experience in a legal administrative role is preferred but not mandatory.</li><li>
Proficiency in Microsoft Office Suite; familiarity with legal software is a plus.</li><li>
Understanding of legal terminology, court procedures, and document preparation.</li><li>
Excellent organizational skills and the ability to manage multiple tasks effectively.</li><li>
Strong attention to detail and accuracy in all aspects of work.</li><li>
Clear and professional written and verbal communication skills.</li><li>
A proactive mindset and a strong problem-solving approach.</li><li>
Ability to work both independently and collaboratively within the Legal team.</li></ul> 

Required Key Competencies<ul><li>
Organization: Demonstrated ability to prioritize and manage competing tasks efficiently.</li><li>
Attention to Detail: A meticulous eye for accuracy in documentation and processes.</li><li>
Communication: Strong interpersonal and written communication skills.</li><li>
Confidentiality: Ability to handle sensitive information with discretion and integrity.</li><li>
Adaptability: Comfortable working in a fast-paced and dynamic environment.</li><li>
Teamwork: A collaborative attitude and willingness to assist team members as needed.</li></ul> 

What We Offer<ul><li>
Competitive salary</li><li>
Comprehensive health insurance</li><li>
Opportunities for professional development and career advancement</li><li>
A supportive and collaborative work environment</li></ul>
PeNtPLMvws</div>

Job Summary:We are seeking a highly organized and proactive Legal Secretary to support and manage our legal team. The ideal candidate must be bilingual in Arabic and English, capable of following up on daily tasks, and effectively communicating with clients regarding case updates and statuses. This role requires excellent attention to detail, strong communication skills, and the ability to manage multiple legal and administrative tasks efficiently.Key Responsibilities:<ul><li>Provide administrative and secretarial support to the legal team.</li><li>Follow up with team members on their daily tasks and ensure deadlines are met.</li><li>Manage and coordinate the workflow of the legal team.</li><li>Communicate regularly with clients to provide updates on case status and developments.</li><li>Maintain and organize legal files, records, and case documentation.</li><li>Coordinate meetings, appointments, and legal proceedings.</li><li>Handle confidential legal information with professionalism and discretion.</li><li>Conduct basic legal research as needed.</li><li>Liaise with external parties, including clients, government entities, and law firms.</li><li>Assist in preparing reports and presentations for legal cases.</li></ul>Requirements:<ul><li>Education: Bachelor&rsquo;s degree in Law (LLB)</li><li>Bilingual: Proficiency in both Arabic and English (written and spoken).</li><li>Experience: Minimum 3 years of UAE experience in a legal secretary role within a law firm or legal department.</li><li>Skills: Strong organizational and communication skills, attention to detail, and ability to multitask.</li><li>Tech-Savvy: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and legal case management software.</li><li>Professionalism: Ability to handle sensitive legal matters with confidentiality and discretion</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>kindly provide your expected salary for this position?</li><li>Are you available to join immediately? If not, how many days of notice period would you require from today?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Legal Secretary : 3 years (Required)</li></ul>Language:<ul><li>Arabic (Required)</li><li>English (Required)</li></ul>

Legal Secretary

Ignite Search & Selection

The Role
 We are seeking a highly organized and proactive Legal Secretary to join our client, a leading international law firm, on a temporary assignment with the possibility of a permanent opportunity. The role involves providing comprehensive administrative and secretarial support to fee earners within the firm. Key Responsibilities: - Manage diaries, schedule meetings, and coordinate travel arrangements. - Prepare, format, and proofread legal documents, correspondence, and presentations. - Maintain filing systems (electronic and physical) ensuring accuracy and confidentiality. - Liaise with clients and internal stakeholders professionally. - Handle billing, time recording, and expense management. - Provide general administrative support to ensure smooth workflow. - Contract: Temporary (with potential to convert to permanent)
 
Requirements
 <ul>
<li>Previous experience as a Legal Secretary within an international or top-tier law firm. - Strong organizational skills with excellent attention to detail. - Proficiency in MS Office and legal document management systems. - Ability to prioritize tasks and work effectively in a fast-paced environment. - Strong communication skills, both written and verbal.</li>
</ul>
About the company
 Ignite Search & Selection is a leading Recruitment Agency in the Middle East. Ignite's team of specialist recruiters now works across a range of sectors including Legal, Digital/Technology, Retail/FMCG, Construction and Engineering. We pride ourselves on given both clients and candidates expert market knowledge in our chosen sectors. We value getting a detailed understanding of our clients and candidates expectations to find the perfect fit for all parties.

EMS Ambulance B.V.

Position Overview:EMS is looking for a Legal Assistant to support with on-going legal tasks. This is a great opportunity for a candidate looking to experience in-house tasks at a Multinational Corporation head quartered in London and work in the dynamic heart of Dubai. EMS Air Ambulance &amp; Medical Repatriation Ltd is a renowned repatriation solution and the ideal candidate would be Common Law qualified and be exposed to working on legal matters based in multiple jurisdictions.The Requirements:Listed below are the minimum expectations for technical skills, experience, and qualifications that individuals need to meet to perform their roles:Daily responsibilities will include:<ul><li>Drafting agreements, organising meetings, and taking ownership of the deadline timetable;</li><li>Matter administration including communications, filing, document management, creation of 'know-how' documents, and closing of files;</li><li>Ownership of business development tasks including the organisation of events, and record and database maintenance.</li></ul>Qualifications:<ul><li>Completed Law Degree; a Master&rsquo;s degree is an added advantage.</li><li>Must be common law qualified.</li><li>Previous experience working in an administration or support role within private practice or legal services.</li><li>Excellent organisation skills with the ability to adapt and manage multiple priorities.</li><li>Strong communication skills with the ability to work independently, with initiative, and delegate effectively, whilst also engaging with the wider team, and assisting others when needed.</li><li>Demonstrated history of taking ownership of your work and processes with a curious and creative work approach.</li><li>Willingness to work on weekends and night shifts</li></ul>Application Process: If you identify with the above description, embody the flexible yet solid and reliable qualities we seek, and meet the job requirements, please submit your application including a clear photo and CV in PDF format.Job Type: Full-timePay: AED5,000.00 - AED8,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>Do you require sponsorship to work in the UAE?</li><li>Are you qualified in common law?</li><li>Are you flexible with working on weekends and night shifts?</li></ul>Education:<ul><li>Master's (Required)</li></ul>Experience:<ul><li>Commercial Paralegal: 1 year (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

QUICK PLUS FOR CORPORATE SERVICES PROVIDERS EST.

Job briefWe are looking for a skilled HR Assistant who will recruit, support HR office and be responsible for administrative tasks like recording information, processing documents, and communicating with employees about their applications for benefits and other programs. and you&rsquo;ll contribute to making the company a better place to work.If you are passionate about HR and highly efficient, give us a chance to meet you. We expect you to have knowledge of various HR functions. We want to see a committed and approachable individual and be impressed with your character and skills.The goal will be to provide excellent assistance and support to employees and managersKey Responsibilities:&middot; Recruitment&middot; Administration&middot; Payroll Compensation and benefits&middot; Employee relations&middot; Performance management&middot; Maintain employee records (attendance, EEO data etc.) according to policy and legal requirements.&middot; Review employment and working conditions to ensure legal compliance.Qualifications:&middot; 2+ years of HR or administrative experience.&middot; Fluent in English Read /Write&middot; Strong organizational and communication skills.&middot; Understanding labor laws and disciplinary procedures.&middot; Proficient in MS Office; Knowledge of HRMS is a plus.&middot; Excellent communication and interpersonal skills.&middot; Problem-solving and decision-making aptitude.&middot; Strong ethics and reliability.Job Type: Full-timePay: AED3,500.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Are willing to join with us immediately? </li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>HR administrative: 2 years (Required)</li></ul>Application Deadline: 01/09/2025

HR Assistant " Native Arabic speaker"

TXM Solutions

<div>
 
 
 Position Overview
 
 
 
 The Executive Assistant (EA) to the CEO provides high-level administrative and organisational support to ensure the smooth and efficient management of the CEO&rsquo;s office and Hospitality Team. Acting as a trusted gatekeeper, liaison, and strategic support partner, the EA manages schedules, communications, and priorities with the utmost professionalism, discretion, and efficiency.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Administrative Support
 
 
 <ul>
 <li>
 Manage and maintain the CEO&rsquo;s calendar, including scheduling meetings, appointments, and both domestic and international travel arrangements.
 </li>
 <li>
 Prepare briefing documents, reports, presentations, and correspondence on behalf of the CEO.
 </li>
 <li>
 Organise and coordinate internal and external meetings, including logistics, agendas, and minutes.
 </li>
 <li>
 Handle confidential documents and sensitive information with discretion.
 </li>
 </ul>
 
 
 
 
 
 Communication &amp; Liaison
 
 
 <ul>
 <li>
 Serve as the primary point of contact between the CEO and internal/external stakeholders.
 </li>
 <li>
 Screen and manage incoming calls, emails, and correspondence.
 </li>
 <li>
 Draft, review, and edit official communications and documents as required.
 </li>
 </ul>
 
 
 
 
 
 Project Coordination
 
 
 <ul>
 <li>
 Assist with planning and execution of key corporate initiatives and strategic projects.
 </li>
 <li>
 Track deliverables, follow up on decisions, and ensure timely completion of tasks.
 </li>
 <li>
 Conduct research and compile data for the CEO&rsquo;s use.
 </li>
 </ul>
 
 
 
 
 
 Office Management
 
 
 <ul>
 <li>
 Oversee the day-to-day operations related to the CEO&rsquo;s office.
 </li>
 <li>
 Liaise with HR, Legal, Finance, and external consultants to support business priorities.
 </li>
 </ul>
 
 
 
 
 
 Event &amp; Travel Management
 
 
 <ul>
 <li>
 Plan and manage complex travel itineraries, including visa arrangements, accommodation, transportation, and expense reconciliation.
 </li>
 <li>
 Organise and coordinate high-profile meetings, events, and corporate hospitality engagements.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or related field.
 </li>
 <li>
 3&ndash;5 years of proven experience in an Executive Assistant or senior-level administrative role, preferably within the UAE or GCC region.
 </li>
 <li>
 Exceptional written and verbal communication skills in English.
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite and modern productivity tools.
 </li>
 <li>
 Strong organisational, multitasking, and time-management skills.
 </li>
 <li>
 High degree of discretion and confidentiality in handling sensitive matters.
 </li>
 <li>
 Professional demeanour with the ability to thrive in a fast-paced environment and work independently
 </li>
 </ul>
 
 
</div>

Executive Assistant to Chief Executive Officer

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HR Assistant " Native Arabic speaker"

Executive Assistant to Chief Executive Officer