legal counsel

administrative assistant

dental assistant

executive assistant

office assistant

legal administrative assistant

vision catalyst construction llc.shj br

Key Responsibilities Legal Secretary ( UAE Experience mandatory)<ul><li>Prepare, format, and review legal documents, letters, contracts, and reports.</li><li>Maintain and organise legal files, records, and documentation (both physical and electronic).</li><li>Ensure all documents are properly filed, updated, and easily accessible.</li><li>Coordinate with internal departments, external legal advisors, and government authorities when required.</li><li>Schedule meetings, appointments, and maintain the legal team&rsquo;s calendar.</li><li>Handle confidential information with discretion and professionalism.</li><li>Assist in preparing documentation for licenses, permits, and regulatory submissions.</li><li>Track deadlines, renewals, and compliance requirements to ensure timely action.</li><li>Manage incoming and outgoing correspondence, including emails and official letters.</li><li>Support contract administration, including drafting, review coordination, and record maintenance.</li><li>Prepare meeting minutes and follow up on action items.</li><li>Assist in legal research and compilation of reference materials when required.</li></ul>Qualifications &amp; Requirements<ul><li>Bachelor&rsquo;s degree or Diploma in Law, Business Administration, or a related field.</li><li>Proven experience as a Legal Secretary, Administrative Assistant, or similar role.</li><li>Knowledge of legal terminology, documentation, and procedures is an advantage.</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Strong organizational and time-management skills.</li><li>Excellent written and verbal communication skills.</li><li>Ability to handle sensitive and confidential information responsibly.</li><li>Strong attention to detail and accuracy.</li><li>Ability to work under pressure and meet deadlines.</li></ul>Job Type: Full-time

Legal Secretary

JETEX

<div><div><div><div><div><h5 class="jobSectionHeader">Department: Legal &amp; Compliance
</h5><h5 class="jobSectionHeader">Location: Dubai</h5>
</div><div>SIGN IN &amp; APPLY
</div></div></div></div><div><div><div><div>Company Overview:
Join Jetex, an award-winning global leader in executive aviation with a unique ecosystem of 37 locations around the world whose success always springs from the engagement and talent of teams who create flexible, best-in-class trip support solutions. The company provides exceptional private terminals (FBOs), aircraft fueling, ground handling and global trip planning. It caters to both owners and operators of business jets for corporate, commercial, and personal air travel. With professions that span our entire value chain from trip planning to indulging passengers with exceptional hospitality, Jetex offers a vast range of career opportunities around the world. Committed to being an employer of choice, Jetex encourages employees to pursue their aspirations thanks to concrete development and learning opportunities, including personalized career itineraries, contribution to entrepreneurial projects and other initiatives. 
Department Overview:
The Legal and Compliance function supports the business by identifying and mitigating legal and compliance risks across all jurisdictions in which Jetex operates. The department advises on corporate governance matters, reviews and drafts legal documentation, and ensures regulatory compliance while supporting the companys strategic growth. 
 
Job Purpose:
The Legal Assistant supports the General Counsel and the Legal team by handling day-to-day legal and administrative responsibilities, including legal documentation, coordination, and database management. The role provides support with contract review, correspondence, entity management, and due diligence activities, contributing to the smooth and effective operation of the Legal and Compliance function. 
Job Duties and Accountabilities:
Contract and Correspondence Management:
Support the General Counsel with day-to-day legal and administrative matters.
Take over existing legal operational duties to ensure continuity and efficiency within the department.
Maintain legal files, trackers, and internal databases with a high level of accuracy and confidentiality.
Assist with the review and preparation of standard contracts, agreements, and legal correspondence.
Support basic legal drafting under supervision, with progressive expansion of scope based on performance.
Ensure third-party agreements and non-standard documentation are escalated for legal review as required. 
Entity Management and Legal Review:
Maintain entity trackers, corporate records, and group organograms.
Liaise with external legal advisors and consultants to support entity maintenance and regulatory filings.
Request and manage incorporation documents, licenses, and extracts from relevant authorities. 
Due Diligence:
Assist with due diligence processes for customers, suppliers, and business partners.
Maintain accurate due diligence records and archives in line with internal policies.
Support compliance-related tasks as assigned by the General Counsel 
Qualification: Degree in Law (mandatory)
Experience:1-3 years of experience in a law firm or in-house exposure acceptable, aviation background preferred
Skillset:
Strong legal research and analytical skills
Basic contract review and drafting capability
Understanding of UAE legal framework is a plus
Proficient in Microsoft Office and document management tools
Languages:
Fluent in English (written and spoken) 
Russian language is a strong advantage</div> 

</div><div><div>SIGN IN &amp; APPLY</div></div></div></div></div><div></div>

Legal Assistant

American University in the Emirates

<div>The American University in the Emirates (AUE) is seeking an efficient and detail-oriented Research Administrative Assistant to provide crucial administrative support to the Research Division and its initiatives.

The role facilitates communication and collaboration between the University&rsquo;s academic and administrative divisions. The successful candidate will assist in managing administrative operations, maintaining project documentation, supporting compliance processes, and ensuring the smooth functioning of research-related activities.

This position requires strong organizational skills, attention to detail, professionalism, and the ability to work effectively in a dynamic research environment. 
<div></div>

Qualifications &amp; Experience
<ul>
<li>Bachelor&rsquo;s or Master&rsquo;s degree in a relevant field (e.g., Business Administration, Public Administration, Communications, or related discipline).</li>
<li>Previous experience in administrative support roles, preferably within a research or academic environment.</li>
<li>Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines.</li>
<li>Excellent communication skills (bilingual proficiency in English and Arabic preferred), both written and verbal.</li>
<li>Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).</li>
<li>High attention to detail and accuracy in documentation and data management.</li>
<li>Ability to work independently and collaboratively within a team environment.</li>
<li>Knowledge of academic and administrative systems, policies, and procedures.</li>
<li>Commitment to confidentiality, integrity, and ethical standards.</li>
<li>Adaptability and willingness to learn new systems and processes.</li>
<li>Ability to resolve daily operational matters independently.</li>
</ul>
Key Responsibilities
<ul>
<li>Provide administrative support to the Research Division, including scheduling meetings, managing calendars, preparing agendas, presentations, reports, and taking meeting minutes.</li>
<li>Perform accurate data entry and maintain research databases and documentation.</li>
<li>Organize and maintain project files, research protocols, compliance records, and regulatory documentation.</li>
<li>Monitor and assist in managing the Research Division budget.</li>
<li>Ensure research projects comply with institutional policies, research ethics guidelines, and regulatory requirements.</li>
<li>Arrange travel and coordinate consultancies on behalf of the Vice President for Research.</li>
<li>Collaborate professionally with internal and external stakeholders to ensure effective communication and service delivery.</li>
<li>Participate in professional development and training sessions related to research administration.</li>
<li>Support funding initiatives by collaborating with the advancement and fundraising team.</li>
<li>Assist in cultivating and maintaining relationships with donors and funding partners.</li>
<li>Perform additional duties as assigned by the Vice President for Research in alignment with the Research Strategic Plan.</li></ul> 


About American University in the Emirates (AUE):

The American University in the Emirates (AUE) invites applications from well-qualified candidates for a range of faculty and administrative positions. AUE is located in Dubai Intl. Academic City.

AUE is not just a place of learning but a hub of innovation and growth, where your expertise and aspirations find a welcoming environment.

At AUE, we believe Nothing is Impossible is the Pathway to Success

AUE comprises seven dynamic colleges: College of Law, College of Education, College of Health Science, College of Design, College of Business Administration, College of Health Science, College of Media and Mass Communication, College of Computer Information Technology and College of Security and Strategic Studies. Each college boasts unique strengths and prestigious accreditations, reflecting our commitment to providing a world-class education.

The American University in the Emirates is accredited by SACSCOC (the Southern Association of Colleges and Schools Commission on Colleges) to award baccalaureate and master&rsquo;s degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels

The American University in the Emirates is officially licensed to operate as a higher education institution and all its programs are accredited by CAA (the Commission for Academic Accreditation), Ministry of Education, United Arab Emirates.

The College of Business Administration is a proud member of AACSB (The Association to Advance Collegiate Schools of Business), and its degree programs (Bachelor of Business Administration, Master of Business Administration, Master of Sport Management) are accredited by AACSB) as of 2022.

The Bachelor of Computer Science in the College of Computer Information Technology is accredited by the Computing Accreditation Commission of ABET.

NASAD (The National Association of Schools of Art and Design) has granted the Bachelor of Science in Fashion Design, Bachelor of Science in Graphic Design, Bachelor of Science in Interior Design, and Bachelor of Science in Animation in the College of Design, the designation of Substantial Equivalency with accredited programs in the United States.</div>

Research Administrative Assistant

The American University in the Emirates (AUE)

<div>
 The American University in the Emirates (AUE) is seeking an efficient and detail-oriented
 
 Research Administrative Assistant
 
 to provide crucial administrative support to the Research Division and its initiatives.
 
 
 The role facilitates communication and collaboration between the University&rsquo;s academic and administrative divisions. The successful candidate will assist in managing administrative operations, maintaining project documentation, supporting compliance processes, and ensuring the smooth functioning of research-related activities.
 
 
 This position requires strong organizational skills, attention to detail, professionalism, and the ability to work effectively in a dynamic research environment.
 
 
 
 Qualifications &amp; Experience
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s or Master&rsquo;s degree in a relevant field (e.g., Business Administration, Public Administration, Communications, or related discipline).
 </li>
 <li>
 Previous experience in administrative support roles, preferably within a research or academic environment.
 </li>
 <li>
 Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines.
 </li>
 <li>
 Excellent communication skills (bilingual proficiency in English and Arabic preferred), both written and verbal.
 </li>
 <li>
 Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 High attention to detail and accuracy in documentation and data management.
 </li>
 <li>
 Ability to work independently and collaboratively within a team environment.
 </li>
 <li>
 Knowledge of academic and administrative systems, policies, and procedures.
 </li>
 <li>
 Commitment to confidentiality, integrity, and ethical standards.
 </li>
 <li>
 Adaptability and willingness to learn new systems and processes.
 </li>
 <li>
 Ability to resolve daily operational matters independently.
 
 
 
 </li>
 </ul>
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Provide administrative support to the Research Division, including scheduling meetings, managing calendars, preparing agendas, presentations, reports, and taking meeting minutes.
 </li>
 <li>
 Perform accurate data entry and maintain research databases and documentation.
 </li>
 <li>
 Organize and maintain project files, research protocols, compliance records, and regulatory documentation.
 </li>
 <li>
 Monitor and assist in managing the Research Division budget.
 </li>
 <li>
 Ensure research projects comply with institutional policies, research ethics guidelines, and regulatory requirements.
 </li>
 <li>
 Arrange travel and coordinate consultancies on behalf of the Vice President for Research.
 </li>
 <li>
 Collaborate professionally with internal and external stakeholders to ensure effective communication and service delivery.
 </li>
 <li>
 Participate in professional development and training sessions related to research administration.
 </li>
 <li>
 Support funding initiatives by collaborating with the advancement and fundraising team.
 </li>
 <li>
 Assist in cultivating and maintaining relationships with donors and funding partners.
 </li>
 <li>
 Perform additional duties as assigned by the Vice President for Research in alignment with the Research Strategic Plan.
 
 
 
 </li>
 </ul>
 
 About American University in the Emirates (AUE):
 
 
 
 The American University in the Emirates (AUE) invites applications from well-qualified candidates for a range of faculty and administrative positions. AUE is located in Dubai Intl. Academic City.
 
 
 AUE is not just a place of learning but a hub of innovation and growth, where your expertise and aspirations find a welcoming environment.
 
 
 
 At AUE, we believe Nothing is Impossible is the Pathway to Success
 
 
 
 AUE comprises seven dynamic colleges: College of Law, College of Education, College of Health Science, College of Design, College of Business Administration, College of Health Science, College of Media and Mass Communication, College of Computer Information Technology and College of Security and Strategic Studies. Each college boasts unique strengths and prestigious accreditations, reflecting our commitment to providing a world-class education.
 
 
 The American University in the Emirates is accredited by
 
 SACSCOC
 
 (the Southern Association of Colleges and Schools Commission on Colleges) to award baccalaureate and master&rsquo;s degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels
 
 
 The American University in the Emirates is officially licensed to operate as a higher education institution and all its programs are accredited by CAA (the Commission for Academic Accreditation), Ministry of Education, United Arab Emirates.
 
 
 The
 
 College of Business Administration
 
 is a proud member of
 
 AACSB
 
 (The Association to Advance Collegiate Schools of Business), and its degree programs (Bachelor of Business Administration, Master of Business Administration, Master of Sport Management) are accredited by
 
 AACSB
 
 ) as of 2022.
 
 
 The Bachelor of Computer Science in the College of
 
 Computer Information Technology
 
 is accredited by the Computing Accreditation Commission of
 
 ABET
 
 .
 
 
 
 NASAD
 
 (The National Association of Schools of Art and Design) has granted the Bachelor of Science in Fashion Design, Bachelor of Science in Graphic Design, Bachelor of Science in Interior Design, and Bachelor of Science in Animation in the
 
 College of Design
 
 , the designation of Substantial Equivalency with accredited programs in the United States.
</div>

Rashid Deemas Al Suwaidi Advocates and Legal Consultants 

Rashid Deemas Al Suwaidi Law Firm is pleased to announce an opening for a highly skilled and experienced Legal Secretary to join our team in the United Arab Emirates. Requirements: Fluency in Arabic, English, and Farsi (spoken and written) Strong knowledge of preparing and drafting legal correspondence and documents, and managing case files Excellent organizational skills and attention to detail. Full commitment to confidentiality and professionalism Kindly send your CV to pr@rds-law.aeJob Type: Full-time

MENA Recruit

The Role
 We are seeking a highly organised, detail-oriented Legal & GRC Administrator to provide comprehensive administrative, coordination, and executive support across our Legal and Governance, Risk & Compliance (GRC) departments. The role ensures smooth day-to-day operations of both functions while supporting statutory, regulatory, and governance obligations. The ideal candidate is proactive, reliable, discreet, and able to work in a fast-paced, confidentiality-sensitive environment with multiple priorities. Responsibilities & Duties Executive Support: • Manage complex calendars for respective VPs, including scheduling, rescheduling, prioritisation, and conflict resolution. • Arrange internal and external meetings, including preparing agendas, briefing packs, minutes, and follow-up actions. • Coordinate travel arrangements, itineraries, visa applications, and logistics. • Act as the primary administrative point of contact between executives and internal/external stakeholders. Administrative & Operational Support: • Prepare correspondence, executive summaries, letters, memos, and reports as required. • Manage document formatting, proofreading, version control, and filing. • Coordinate cross-department requests, ensuring timely response and completion. • Assist in organising department workshops, training sessions, and events. • Handle confidential information with discretion and integrity. • Support special projects under GRC and Legal • Conduct basic research and compile briefing notes when requested. Departmental & GRC Support: • Support preparation, formatting, and filing of governance documents, including: • Board Committee materials • Department MIS • registers and logs • Assist with statutory filings, corporate secretarial documents, and regulatory submissions across UAE jurisdictions (DIFC, Ministries, DET, Notary, Land Departments, etc.). • Assist with updating group trackers, registers, and dashboards (e.g., policy register, insurance tracker, risk register updates). • Coordinate distribution and archiving controlled documents. Legal Support: • Maintain corporate records, PoA logs, license renewals, and entity management documents. • Support coordination of contract execution, circulation, notarisation, and document management. • Track and follow up on legal workflows, deadlines, and renewal calendars. Communication & Stakeholder Coordination: • Liaise with internal departments (HR, Finance, Procurement, Operations, Projects, etc.) on behalf of respective functions. • Support external communications with regulators, law firms, insurers, and consultants. • Maintain stakeholder contact lists, trackers, and meeting follow-up logs.
 
Requirements
 Qualifications & Experience • Bachelor’s degree in Business Administration, Law, Governance, or related field preferred. • Minimum 5 years’ experience as an Team Assistant, Legal Assistant, or similar role. • Experience supporting senior executives, preferably in legal, governance, corporate affairs, or financial services environments. • Experience in Dubai Real Estate sector is advantageous. • Strong understanding of corporate governance, legal documentation, or regulatory processes in the UAE is advantageous. Skills & Attributes: • Excellent MS Office skills (Word, PowerPoint, Excel, Outlook). • Strong document formatting, proofreading, and version control capability. • Familiarity with statutory filings, legal documentation, and corporate registers. • Experience managing confidential and sensitive information. • Highly organised, structured, and detail oriented. • Discreet, trustworthy, and mature. • Strong interpersonal and communication skills. • Able to manage competing priorities and work under pressure. • Proactive, solution-oriented, and able to anticipate needs. • Professional appearance and executive presence.
 
About the company
 MENA Recruit came to fruition in response to a growing need for international legal talent in London and Dubai. Its initial focus began in the Legal sector, evolving as a service provider for other sectors such as Administration, Marketing, Business Development, HR, IT, Finance and C-Suite positions. Over the last two decades, with roots firmly planted in the Middle East and operations expanding into the APAC region, MENA Recruit has gained intuitive industry knowledge and expertise. With its unique, people-focused approach, the firm has yielded competitive advantage for its clients and rewarding careers for the professionals it has supported throughout the years. The company is dedicated to delivering the highest quality of talent and service to its clients while working tenaciously towards helping them achieve higher retention rates. For this reason, MENA Recruit is considered by both candidates and clients as a consultant in the truest sense of the word, offering guidance to both people and organizations on how to adapt to the constant change in market conditions and how to anticipate present and future challenges. Presently, MENA Recruit provides services to organizations and professionals in the United Arab Emirates, Saudi Arabia, Bahrain, Oman, Qatar, Kuwait, Singapore, Hong Kong, Australia, and the United Kingdom. With such an extensive global reach, strong brand value, decades of expertise, and an innovative approach towards business challenges, its clear why MENA Recruit is the partner of choice for both in-house recruiters and candidates internationally.

Legal & GRC Administrator

Noorka

<div>Noorka Logistics is seeking a dependable and well-organized Office Assistant to support daily administrative and office operations at our Dubai office. This role plays an important part in ensuring smooth coordination, accurate documentation, and efficient office support within the logistics and supply chain environment.

Key Responsibilities:
<ul>
<li>Assist with day-to-day office and administrative tasks</li>
<li>Maintain and organize files, documents, and records</li>
<li>Handle incoming calls, emails, and visitor coordination</li>
<li>Support data entry, documentation, and report preparation</li>
<li>Coordinate with internal departments and staff</li>
<li>Manage office supplies and stationery inventory</li>
<li>Assist in scheduling meetings and maintaining calendars</li>
<li>Support HR and finance teams with basic administrative duties</li>
<li>Ensure cleanliness and organization of office areas</li>
<li>Perform additional tasks assigned by management</li>
</ul>
Requirements:
<ul>
<li>High school diploma or bachelor&rsquo;s degree in a relevant field</li>
<li>1&ndash;3 years of experience in an office assistant or administrative role</li>
<li>Basic knowledge of MS Office applications</li>
<li>Good communication and organizational skills</li>
<li>Attention to detail and a responsible work attitude</li>
<li>Ability to multitask and work independently</li>
<li>Willingness to support multiple departments</li>
</ul>
Noorka Logistics offers a supportive and professional work environment with opportunities for learning and career growth. If you are a dedicated Office Assistant seeking an opportunity in Dubai, we encourage you to apply and become part of our team.</div>

Office Assistant

Explore 938+ Legal administrative assistant in Dubai this February. Find roles across top companies and apply now to boost your career.

938 legal administrative assistant jobs In Dubai

Legal Secretary

Legal Assistant

Research Administrative Assistant

Research Administrative Assistant

Legal Secretary

Legal & GRC Administrator

Office Assistant