office administrator

administrative assistant

executive assistant

office assistant

accounts assistant

legal administrative assistant

ARCHPIX ENGINEERING CONSULTANTS

ARCHPIX Engineering Consultants is looking for a dynamic, experienced and highly organized Arabic Administrative Officer to join our growing team in Dubai. If you have a strong background in Engineering Consultancy or Construction company in UAE, we want to hear from you.The ideal candidate must be an Arabic-speaking lady but able to converse fluently in English with excellent communication skills, strong administrative experience, and the ability to handle multiple tasks in a fast-paced environment.Key Responsibilities* Prepare and draft contracts and official documents in both Arabic and English* Handle day-to-day administrative and office coordination tasks* Welcome clients and visitors professionally and assist them accordingly* Support basic HR and administrative functions* Maintain organized records, files, and documentation* Coordinate with different departments and external parties when required* Ensure smooth office operations and timely completion of tasks.Requirements:✔ Arabic female candidate✔ Previous experience in the construction field is required.✔ Ability to create and review contracts in Arabic and English✔ Strong Multitasking and organizational skills✔ Knowledge of HR functions and office administration✔ Computer literate (MS Office, email correspondence, document management, etc.)✔ Professional appearance and excellent customer service skills.✔ Strong verbal and written communication skills.Work Location: In person

Arabic Administrative Assistant

CHICAGO Maintenance & Construction

Position SummaryThe Executive Assistant provides high-level administrative and strategic support to senior executives, ensuring efficient management of schedules, communications, meetings, travel, and key business priorities. The role requires exceptional organizational skills, discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.Key ResponsibilitiesExecutive Support<ul><li>Manage executive calendars, appointments, and scheduling.</li><li>Coordinate internal and external meetings, including preparation of agendas and meeting materials.</li><li>Screen, prioritize, and respond to emails, calls, and correspondence on behalf of executives.</li><li>Track action items and follow up to ensure timely completion.</li></ul>Administrative Management<ul><li>Organize and maintain confidential records, files, and documents.</li><li>Prepare reports, presentations, meeting minutes, and business correspondence.</li><li>Handle expense reports, invoices, and budget-related administrative tasks.</li><li>Maintain office procedures and administrative systems.</li></ul>Travel &amp; Event Coordination<ul><li>Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.</li><li>Coordinate executive events, board meetings, conferences, and client engagements.</li><li>Manage logistics and ensure smooth execution of meetings and events.</li></ul>Stakeholder Communication<ul><li>Serve as a primary point of contact between executives and internal/external stakeholders.</li><li>Build and maintain positive relationships with clients, partners, and employees.</li><li>Facilitate communication across departments to support organizational objectives.</li></ul>Project &amp; Business Support<ul><li>Assist with special projects and strategic initiatives.</li><li>Conduct research, compile data, and prepare executive summaries.</li><li>Monitor project timelines and provide status updates.</li><li>Support board administration and governance activities when required.</li></ul>Qualifications<ul><li>Bachelor's degree in Business Administration, Management, or related field (preferred).</li><li>3&ndash;8+ years of experience as an Executive Assistant, Personal Assistant, or Administrative Assistant supporting senior leaders.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools such as Teams, Zoom, or Google Workspace.</li><li>Strong written and verbal communication skills.</li><li>Excellent organizational, multitasking, and time-management abilities.</li><li>High level of professionalism, integrity, and confidentiality.</li></ul>Key Competencies<ul><li>Executive calendar management</li><li>Communication and interpersonal skills</li><li>Problem-solving and decision-making</li><li>Attention to detail</li><li>Project coordination</li><li>Time management and prioritization</li><li>Confidentiality and discretion</li><li>Adaptability and flexibility</li></ul>Preferred Skills<ul><li>Experience supporting C-suite executives.</li><li>Event planning and travel management experience.</li><li>Ability to work independently with minimal supervision.</li></ul>Employment Type: Full-TimeWork Location: In person

Executive Assistant

Design Desk Interiors

Job Title: Receptionist cum Admin AssistantLocation: Dubai, UAEIndustry: Interior Fit-Out / JoineryJob Summary: We are seeking a professional and organized Receptionist cum Admin Assistant to join our team. The ideal candidate will be responsible for managing front desk operations, handling administrative tasks, and providing support to various departments to ensure smooth day-to-day office operations.Key Responsibilities:<ul><li>Greet and assist visitors, clients, and suppliers in a professional manner.</li><li>Answer, screen, and direct incoming phone calls.</li><li>Manage incoming and outgoing correspondence, emails, and courier services.</li><li>Maintain office filing systems and records.</li><li>Assist with document preparation, data entry, and report generation.</li><li>Coordinate meetings, appointments, and conference room bookings.</li><li>Monitor and maintain office supplies and stationery inventory.</li><li>Support HR and Administration departments with routine administrative tasks.</li><li>Maintain cleanliness and organization of the reception and office areas.</li><li>Perform other administrative duties assigned by management.</li></ul>Requirements:<ul><li>Bachelor's degree or equivalent qualification.</li><li>Minimum 1&ndash;2 years of experience in a similar role (UAE experience preferred).</li><li>Proficiency in Microsoft Office (Word, Excel).</li><li>Excellent communication and interpersonal skills.</li><li>Strong organizational and multitasking abilities.</li><li>Professional appearance and customer-service attitude.</li><li>Fluency in English; additional languages will be an advantage.</li></ul>Benefits:<ul><li>Competitive salary package.</li><li>Visa and medical insurance as per UAE labor law.</li><li>Annual leave and air ticket as per company policy.</li><li>Career growth opportunities.</li></ul>Interested candidates may send their CV to [Email Address] with the subject line: &quot;Application for Receptionist cum Admin Assistant&quot;.Work Location: In person

Receptionist cum Admin Assistant

New era supermarket

HR Assistant &ndash; Roles &amp; ResponsibilitiesPosition: HR Assistant Department: Human Resources Reports To: HR ManagerKey Roles &amp; Responsibilities<ul><li>Employee Documentation &amp; Records Management</li><li>Maintain and update employee personnel files and HR databases.</li><li>Ensure all employee records are accurate, complete, and confidential.</li><li>Process employee documentation, including contracts, letters, and forms.</li><li>Recruitment &amp; Onboarding Support</li><li>Assist in posting job vacancies and screening applications.</li><li>Coordinate interviews and communicate with candidates.</li><li>Prepare onboarding documents and facilitate new employee induction.</li><li>Visa, Labor &amp; Government Relations Support</li><li>Coordinate visa processing, Emirates ID applications, medical tests, and labor-related documentation.</li><li>Track visa renewals, labor card renewals, and employee document expiries.</li><li>Liaise with PROs and government authorities as required.</li><li>Attendance &amp; Leave Administration</li><li>Monitor employee attendance, timesheets, and leave records.</li><li>Process leave applications and maintain leave balances.</li><li>Generate attendance and leave reports for management review.</li><li>Payroll Support</li><li>Assist in preparing monthly payroll inputs, including attendance, overtime, deductions, and allowances.</li><li>Verify payroll-related records and employee data.</li><li>Coordinate with the finance department regarding salary processing.</li><li>Employee Relations</li><li>Respond to employee enquiries regarding HR policies and procedures.</li><li>Assist in resolving routine employee concerns and administrative matters.</li><li>Support employee engagement and welfare initiatives.</li><li>Training &amp; Development Coordination</li><li>Coordinate employee training schedules and maintain training records.</li><li>Monitor mandatory certifications and renewal requirements.</li><li>Assist in organising workshops, orientations, and development programmes.</li><li>HR Compliance</li><li>Ensure compliance with company policies, labour laws, and regulatory requirements.</li><li>Assist in preparing HR reports, audits, and compliance documentation.</li><li>Maintain confidentiality of employee and company information.</li><li>Administrative Support</li><li>Draft HR correspondence, letters, memos, and certificates.</li><li>Prepare reports, presentations, and HR-related documentation.</li><li>Support the HR department in day-to-day administrative activities.</li><li>Other Duties</li><li>Perform any additional HR and administrative tasks assigned by management.</li><li>Support departmental projects and continuous improvement initiatives.</li></ul>Key Skills &amp; Competencies<ul><li>Knowledge of UAE labour law and HR practices.</li><li>Strong organisational and record-keeping skills.</li><li>Proficiency in MS Office (Excel, Word, Outlook).</li><li>Effective communication and interpersonal skills.</li><li>Ability to maintain confidentiality and attention to detail.</li><li>Time management and multitasking abilities.</li></ul>Pay: From AED2,500.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>HR ASSISTANT : 1 year (Required)</li></ul>Language:<ul><li>HINDI (Required)</li></ul>Work Location: In person

HR Assistant

Your Place Real Estate

URGENT! We are seeking a highly motivated and proactive Assistant to Property Manager with prior UAE real estate experience to support the day-to-day operations of our property management department.The ideal candidate will possess excellent communication and relationship management skills, be fluent in English and preferably Arabic, and have a strong understanding of Dubai's real estate market, tenancy regulations, and property management operations.This role requires an individual who is organized, detail-oriented, confident when dealing with landlords and tenants, and capable of handling multiple responsibilities in a fast-paced environment.Key ResponsibilitiesClient Acquisition &amp; Relationship Management<ul><li>Assist the Property Manager in identifying and pursuing new landlord clients through networking, referrals, and targeted marketing efforts.</li><li>Assist the Property Manager in building and maintaining strong relationships with property owners by providing regular updates and addressing inquiries and concerns promptly.</li></ul>Property Management Operations<ul><li>Oversee the condition, maintenance, and repair of managed properties to ensure they are maintained to high standards.</li><li>Supervise annual property inspections as requested by landlords and identify necessary improvements.</li><li>Liaise with internal departments and building management when required.</li></ul>Property Marketing &amp; Listing Supervision<ul><li>Coordinate and request professional property photoshoots.</li><li>Review and approve property photographs to ensure quality and branding consistency.</li><li>Supervise advertisement descriptions for property listings.</li><li>Review and verify published listings to ensure accuracy.</li></ul>Leasing &amp; Tenant Management<ul><li>Prepare booking forms and tenancy contracts.</li><li>Collect tenant documentation and ensure all records are complete.</li><li>Manage rental payments, security deposits, and tenancy compliance.</li><li>Oversee lease renewals and implement rental increases in accordance with applicable RERA regulations.</li><li>Manage and track rental and sales leads and follow up with potential clients.</li></ul>Legal Compliance and Case Coordination<ul><li>Manage legal and tenancy-related cases, including drafting legal notices, warning letters, demand notices, official correspondence, and internal memorandums in both English and Arabic.</li><li>Coordinate with Tawjeeh, legal consultants, manage RDC account, property managers, tenants, and relevant departments to ensure timely resolution of legal and tenancy matters.</li><li>Prepare, maintain, and organize legal files, case records, tenancy documents, and supporting documentation, ensuring compliance with company policies and UAE regulations.</li><li>Act as the primary liaison for legal and dispute-related matters, facilitating effective communication between internal departments, external stakeholders, and government entities.</li><li>Monitor case progress, follow up on outstanding actions, and provide regular updates to management regarding legal proceedings and tenancy disputes.</li></ul>Qualifications &amp; Requirements<ul><li>Minimum 2-3 years of UAE real estate and property management experience.</li><li>Strong understanding of Dubai real estate laws, tenancy regulations, and RERA guidelines.</li><li>Excellent written and verbal English communication skills.</li><li>Arabic language proficiency is highly preferred.</li><li>Strong negotiation, interpersonal, and client relationship management skills.</li><li>Excellent organizational and multitasking abilities.</li><li>Proficiency in Microsoft Office applications and CRM/property management systems.</li><li>Ability to work independently and manage multiple priorities efficiently.</li><li>Valid UAE driving licence is an advantage.</li></ul>Compensation &amp; Benefits<ul><li>Competitive compensation package commensurate with experience.</li><li>UAE employment benefits as per labour law.</li><li>Other benefits will be discussed with shortlisted candidates.</li></ul>Pay: AED6,000.00 - AED7,500.00 per monthWork Location: In person

Assistant to the Property Manager (UAE Real Estate Experience Required)

Mana Advisory Consultancy LLC

We are seeking a highly organized and detail-oriented Tender Review Specialist to join our team in Dubai. This is primarily an administrative and document-control role focused on the meticulous review, assembly, and tracking of commercial tenders and proposals.The ideal candidate does not need to be a technical engineer, but must possess a sharp eye for compliance, deadlines, and formatting. You will be responsible for ensuring that our tender submissions are flawless, complete, and fully aligned with the client&rsquo;s administrative requirements.Key Responsibilities<ul><li>Initial RFP Review: Thoroughly read Request for Proposal (RFP) and tender documents to identify all administrative, legal, and submission requirements (e.g., required certificates, signatures, formatting rules, and deadlines).</li><li>Document Compilation &amp; Control: Collect, organize, and assemble all required corporate documentation (trade licenses, certificates, financial records, case studies, and team CVs) for the tender submission package.</li><li>Compliance Checking: Review final tender documents against the client&rsquo;s checklist to ensure zero missing components, typos, or formatting errors before submission.</li><li>Timeline Management: Maintain the internal tender calendar, tracking deadlines, clarification query periods, and submission dates to ensure the team stays on schedule.</li><li>Portal Management: Handle the uploading and submission of documents onto various e-tendering portals (e.g., Tejari, government portals, or private client systems).</li><li>Archive &amp; Tracking: Maintain an organized digital archive of all past bids, templates, clarification letters, and feedback for future reference.</li></ul>Requirements &amp; Qualifications<ul><li>Experience: 2 to 4 years of experience in an administrative, document controller, or bid coordinator role, preferably dealing with tenders in the UAE.</li><li>Skills: Exceptional attention to detail&mdash;you are someone who notices a missing signature or a formatting error instantly.</li><li>Software Proficiency: Advanced proficiency in MS Word, Excel, and Adobe Acrobat (PDF management and editing). Experience using online e-procurement/e-tendering portals is highly preferred.</li><li>Communication: Excellent written and verbal English communication skills (ability to draft professional emails and clarification requests).</li><li>Time Management: Ability to work under tight deadlines and manage multiple tender reviews simultaneously without sacrificing quality.</li></ul>Work Location: In person

Tender Review Admin

hautecoffre general trading llc

Company Name: NUVAC GLOBAL TRADING L.L.C.Job Title: Procurement Assistant &ndash; Building MaterialsJob Description:We are seeking a dynamic and results-driven Procurement Assistant to join our team specializing in building materials. The ideal candidate will have a strong background in Procurement, excellent communication skills, and the ability to build and maintain relationships with clients &amp; suppliers.Responsibilities:<ul><li>Assist in sourcing and purchasing construction materials, equipment, and services in accordance with company policies and project requirements.</li><li>Coordinate with suppliers and vendors to obtain quotations, negotiate prices, and ensure timely delivery of materials.</li><li>Maintain accurate records of purchase orders, invoices, and procurement documentation.</li><li>Monitor inventory levels and assist in stock control to prevent project delays.</li><li>Collaborate with the project team to understand procurement needs and timelines.</li><li>Ensure compliance with legal and company standards regarding procurement processes.</li></ul>Requirements<ul><li>BE/BTech - Mechanical Engineer Preferred.</li><li>Prior experience in procurement, preferably within the construction industry, is an advantage.</li><li>Strong organizational and multitasking skills, with attention to detail.</li><li>Excellent communication and negotiation abilities.</li><li>Proficiency in procurement software and MS Office applications.</li><li>Ability to work effectively in a fast-paced, team-oriented environment.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per monthLicense/Certification:<ul><li>BE/BTech - Mechanical Engineer Certificate (Preferred)</li></ul>Work Location: In person

Procurement Assistant

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