executive assistant

office administrator

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legal administrative assistant

Fahd Al Hemeiri Holding

<p><b>Job Title: Emirati Administration Assistant &ndash; Legal Department (Freshers can also apply)</b><br/><b>Company:</b> OnTime Group<br/><b>Location:</b> Dubai, UAE</p><p><b>About the Role:</b></p><p>OnTime Group is seeking a dedicated <b>Emirati Administration Assistant</b> to support our Legal Department in Dubai. This role is ideal for fresh Emirati talent looking to start a career in administration within a professional legal environment.</p><p><b>Key Responsibilities:</b></p><ul><li>Assist the Legal Department with daily administrative tasks.</li><li>Maintain and organize legal files, documents, and records.</li><li>Support registration and documentation processes.</li><li>Coordinate with team members and other departments for smooth operations.</li><li>Ensure timely and accurate handling of emails, data entry, and office tasks.</li></ul><p><b>Requirements:</b></p><ul><li>Must be <b>Emirati (UAE National)</b> with a <b>valid Family Book</b></li><li>Freshers are welcome</li><li>Basic <b>English communication skills</b></li><li>Basic <b>computer skills</b> (MS Office, email, data entry)</li><li>Professional, organized, and detail-oriented</li></ul><p><b>Why Join OnTime Group?</b></p><ul><li>Work in a <b>professional, supportive environment</b></li><li>Gain experience in <b>legal administration and corporate processes</b></li><li>Opportunity to grow within a <b>leading UAE-based group</b> with multiple business units</li><li>Contribute to a team that values <b>efficiency, accuracy, and professionalism</b></li></ul><p>Job Types: Full-time, Permanent</p><p>Application Question(s):</p><ul><li>Are you a UAE National (Emirati)?</li><li>Do you hold a valid Family Book?</li></ul><p>Location:</p><ul><li>Dubai (Required)</li></ul>

Emirati Administration Assistant – Legal Department

MultiBank Group

<div>
 <p>
  Welcome to
  <strong>
   MultiBank Group
  </strong>
  , a global financial pioneer established in 2005 in California and now proudly headquartered in Dubai, UAE. We specialize in delivering cutting-edge trading technology, unparalleled liquidity, and exceptional customer service. Our extensive range of financial products includes Forex, Metals, Shares, Indices, Commodities, and Cryptocurrency CFDs.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Join our thriving community of over 2 million clients across 100 countries, contributing to a daily trading volume exceeding US$ 35 billion. As a heavily regulated institution with oversight from 17+ financial regulators across 5 continents, and recipient of over 70 financial awards, MultiBank Group is devoted to innovation, excellence, and empowering our clients to achieve their financial goals.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Role Overview
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  We are seeking a highly organized and detail-oriented
  <strong>
   Executive Legal Assistant
  </strong>
  to provide comprehensive administrative and legal support to the
  <strong>
   Chairman
  </strong>
  and
  <strong>
   Operations Department
  </strong>
  . The ideal candidate will be proactive, discreet, and capable of managing complex scheduling, documentation, and communication tasks in a fast-paced, multinational environment.
 </p>
 <p>
  <br/>
 </p>
 <p>
  The ideal candidate will serve as a key liaison between the Chairman&rsquo;s office, legal counsel, and internal departments, ensuring smooth coordination and compliance across all corporate and operational activities.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Draft, review, and format contracts, legal documents, and correspondence.
  </li>
  <li>
   Coordinate document execution, notarization, attestation, and filing with authorities.
  </li>
  <li>
   Maintain and update the Group&rsquo;s legal and corporate records.
  </li>
  <li>
   Assist in preparing board resolutions, meeting minutes, and briefing materials.
  </li>
  <li>
   Manage the Chairman&rsquo;s calendar, correspondence, and legal-related communications.
  </li>
  <li>
   Liaise with external law firms, regulatory bodies, and internal departments.
  </li>
  <li>
   Support compliance submissions and track legal deliverables and approvals.
  </li>
  <li>
   Conduct basic legal research and due diligence when required.
  </li>
  <li>
   Ensure confidentiality and proper handling of sensitive information.
  </li>
  <li>
   Prepare reports, presentations, and documentation for executive meetings.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications &amp; Skills
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   <strong>
    Education:
   </strong>
   Bachelor&rsquo;s degree in Law, Business Administration, or a related field (preferred).
  </li>
  <li>
   <strong>
    Typing Speed:
   </strong>
   Minimum of 60 words per minute.
  </li>
  <li>
   <strong>
    Communication:
   </strong>
   Excellent written and verbal English communication skills (additional languages are an advantage).
  </li>
  <li>
   <strong>
    Technical Skills:
   </strong>
   Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  </li>
  <li>
   <strong>
    Attention to Detail:
   </strong>
   High level of accuracy in documentation and correspondence.
  </li>
  <li>
   <strong>
    Adaptability:
   </strong>
   Thrives in a fast-moving, dynamic work environment.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Why Join Us?
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Work with an industry-leading global financial institution.
  </li>
  <li>
   Competitive salary and comprehensive employee benefits.
  </li>
  <li>
   Opportunities for professional growth and career advancement.
  </li>
  <li>
   Collaborative, inclusive, and dynamic work environment.
  </li>
  <li>
   Commitment to innovation and professional excellence.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <em>
   Become part of our international community at MultiBank Group, dedicated to excellence, innovation, and shaping the future of finance.
  </em>
 </p>
</div>


Executive Legal Assistant

Abdalla Alowais Advocates & Legal consultants

<p><b>Job Summary:</b></p><p>We are seeking a highly organized and proactive <b>Legal Secretary/Paralegal</b> to support and manage our legal team. The ideal candidate must be <b>bilingual</b> in <b>Arabic and English</b>, capable of following up on daily tasks, and effectively communicating with clients regarding case updates and statuses. This role requires excellent attention to detail, strong communication skills, and the ability to manage multiple legal and administrative tasks efficiently.</p><p><b>Key Responsibilities:</b></p><ul><li>Provide administrative and secretarial support to the legal team.</li><li>Follow up with team members on their daily tasks and ensure deadlines are met.</li><li>Manage and coordinate the workflow of the legal team.</li><li>Communicate regularly with clients to provide updates on case status and developments.</li><li>Maintain and organize legal files, records, and case documentation.</li><li>Coordinate meetings, appointments, and legal proceedings.</li><li>Handle confidential legal information with professionalism and discretion.</li><li>Conduct basic legal research as needed.</li><li>Liaise with external parties, including clients, government entities, and law firms.</li><li>Assist in preparing reports and presentations for legal cases.</li></ul><p><b>Requirements:</b></p><ul><li><b>Education</b>: <b>Bachelor&rsquo;s degree in Law (LLB)</b></li><li><b>Bilingual</b>: Proficiency in both Arabic and English (written and spoken).</li><li><b>Experience</b>: Minimum <b>3 years of UAE experience</b> in a legal secretary/paralegal role within a law firm or legal department.</li><li><b>Skills</b>: Strong organizational and communication skills, attention to detail, and ability to multitask.</li><li><b>Tech-Savvy</b>: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and legal case management software.</li><li><b>Professionalism</b>: Ability to handle sensitive legal matters with confidentiality and discretion</li></ul><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>kindly provide your expected salary for this position?</li><li>Are you available to join immediately? If not, how many days of notice period would you require from today?</li></ul><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>Legal Secretary: 3 years (Required)</li></ul><p>Language:</p><ul><li>Arabic (Required)</li><li>English (Required)</li></ul>

Legal Secretary/Paralegal

Kingston Stanley

<div>
 <p>
  We are seeking a highly organized and professional
  <strong>
   Legal Secretary
  </strong>
  to join a dynamic Finance &amp; Corporate team in Dubai.
 </p>
 <p>
  <br/>
 </p>
 <p>
  The ideal candidate will provide high-level administrative support to senior attorneys and partners, ensuring seamless communication, efficient workflow, and exceptional client service.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Prepare standard and complex legal documents, including company formations, board minutes, resolutions, powers of attorney, structured finance documentation, legal opinions, and share certificates.
  </li>
  <li>
   Manage filings with internal and external bodies and liaise with registered offices regarding entity filings.
  </li>
  <li>
   Undertake apostilling and legalisation of corporate documents, coordinating with clients and relevant authorities.
  </li>
  <li>
   Support billing processes, including drafting narratives and assisting with collections.
  </li>
  <li>
   Manage diaries, schedule meetings, prepare agendas, and ensure smooth logistics.
  </li>
  <li>
   Maintain accurate records and correspondence files for client matters.
  </li>
  <li>
   Support the secretarial team collaboratively and provide cover during absences.
  </li>
  <li>
   Liaise with clients professionally in accordance with firm policies.
  </li>
  <li>
   Participate in special projects and perform ad-hoc tasks as required.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications &amp; Experience:
  </strong>
 </p>
 <ul>
  <li>
   Recognized legal secretarial qualification.
  </li>
  <li>
   3+ years of secretarial experience in a legal or professional services environment supporting senior professionals.
  </li>
  <li>
   Strong understanding of legal terminology, procedures, and documentation.
  </li>
  <li>
   Experience with legal practice management and document management systems.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    DUE TO THE NUMBER OF APPLICATIONS RECEIVED, ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED
   </u>
  </strong>
 </p>
 <p>
 </p>
</div>


Legal Secretary

Mayer Brown LLP

<div>Overview:
<div>
Mayer Brown is an international law firm positioned to represent the world&rsquo;s major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do.</div><div></div><div><br>
We are a collegial and collaborative firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realise their greatest potential all while supporting the Firm&rsquo;s client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm.</div><div></div><div><br>
If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Legal Practice Support team in our Dubai office as a Legal Practice Support Assistant.</div><div></div><div><b><br>
Hours:</b></div><div></div><div><br>
Standard hours are 8:30 to 6pm with flexibility in accordance with the needs of the business.
</div>Responsibilities:
<div><b>
Technical:
</b></div><ul><li>Making diary appointments, arranging meetings (including booking rooms, confirming dates and locations, distributing agendas and preparing material where required) and diary management;</li><li>
Quick and accurate preparation of bills ensuring they are sent out as quickly as possible, following up with Accounts or other departments and clients as required;</li><li>
Prepare New Matter memos, ensuring accuracy and correct spelling of companies/individuals/checking with fee earners where necessary, and opening files in coordination with clients on new engagements;</li><li>
Typing and amending correspondence and documents, which are often lengthy, and undertaking amendments as necessary;</li><li>
Accurate proofreading of documents, paying particular attention to headers/footers;</li><li>
Organising travel arrangements and preparing itineraries where necessary;</li><li>
Preparing material (often using PowerPoint) for presentations;</li><li>
Assisting with timesheet posting if required;</li><li>
Use and update InterAction;</li><li>
Complies with all internal policies, procedures and processes and keeps technical skills up to date (i.e. identifies where refresher/new training is required in response to any changes in the role); and</li><li>
Other legal support requirements working with lawyers and other legal support professionals in the firm.</li></ul><div><b>
Personal Management
</b></div><ul><li>Managing fee earner work, allocating and prioritising tasks on a daily basis;</li><li>
Filing of paper documents, electronic filing and keeping administrative files up to date;</li><li>
Follows firm's archiving process as set by Records Management;</li><li>
Closing files promptly, transferring files over when a fee earner leaves, etc.;</li><li>
Arranging courier deliveries; and</li><li>
Ensuring distribution lists are kept up to date, amending as necessary after new conflicts checks.</li></ul><div><b>
Client Focus</b></div><ul><li>
Assisting with client queries in a professional and timely manner;</li><li>
Assist internal clients (all groups within the business) with queries and respond in a timely manner; and</li><li>
Assisting with business development initiatives, i.e. organising client lunches, visits, etc.</li></ul><div><b>
Communication</b></div><ul><li>
Liaising with clients and telephone callers when fee-earners are out of the office. Taking down accurate messages and dealing with queries or assisting callers wherever possible;</li><li>
Assist and take ownership for internal/external queries in a polite and professional manner using the most appropriate medium, seek out information and resolve queries; and</li><li>
Maintains confidentiality and discretion at all times, flagging any concerns or issues at the appropriate level.</li></ul><div><b>
Teamwork</b></div><br>
<div></div><ul><li>
Assisting with general office duties and providing back up support for other secretaries and/or fee-earners as required to ensure the smooth running of the business.</li></ul><div><b>
Results Driven
</b></div><ul><li>Managing fee-earners' e-mails as required and dealing with e-mail queries when appropriate;</li><li>
Assists/supports fee earners with internal processes, picks up IT issues and resolves accordingly; and</li><li>
Checks new matter memos for accuracy, checks for clearance and keeps fee earners abreast with any issues or reminders. Co-ordinates a file where this may be cross-group.</li></ul>
Qualifications:
<ul><li>Educated to GCSE or O Level standard or equivalent, A Level preferable.</li><li>
Minimum RSA II typing.
</li><li>A secretarial qualification an advantage.</li></ul><div></div><div><b><br>
Experience, skills and personal attributes:</b></div><div></div><div><b><br>
Experience:
</b></div><ul><li>Knowledge of Corporate, Finance and Dispute Resolution work within a legal environment preferable.
</li><li>Experience of working in a partnership environment (and preferably an international law firm environment).</li></ul><div><b>
Technical Abilities:
</b></div><ul><li>Accurate spelling, grammar and punctuation.</li><li>
Strong technical skills, advanced Word and Outlook and a working knowledge of Excel, PowerPoint and Internet.</li><li>
Typing speed 60+ wpm<b>.</b></li></ul><div><b>
Personal attributes:</b></div><ul><li>
Personable, flexible and enthusiastic approach to team work.</li><li>
Good, articulate telephone manner.</li><li>
Self-starter, ability to use initiative and provide pro-active support to fee-earners.</li><li>
Ability to pay attention to detail, particularly with emails, and to check own work.</li><li>
Reliable and well organised.</li><li>
Ability to work under pressure within strict deadlines and takes responsibility for their work</li></ul><div>
At Mayer Brown, we are committed to creating an inclusive work environment that offers our people the opportunity and support they need to succeed.</div><div></div><div><br>
Our culture promotes mutual respect, acceptance, cooperation and productivity among people from all backgrounds and values different perspectives and ideas.</div><div></div><div><br>
One of our core values at Mayer Brown is to promote inclusion at all levels within the business which is actively supported by our Employee Resource Groups.</div><div></div><div><br>
We are happy to discuss any reasonable adjustments that individuals may require throughout the recruitment process and once they have joined the Firm.</div><div></div><div><br>
#SW-25</div></div>

Legal Practice Support Assistant (Dubai)

MENA Recruit

The Role
<br>MENA Recruit is working with a leading international law firm to source a bright and motivated Legal Secretary for its Finance & Corporate team in Dubai. This is an excellent opportunity for a professional who is young, dynamic, and flexible, with a strong work ethic and a commitment to delivering high-quality client service. The role not only provides exposure to high-profile international work, but also offers a clear path for career progression, with the potential to step up to Executive Assistant level after a year of strong performance. Key Responsibilities 1. Provide full secretarial support to senior lawyers, including preparation of legal documentation (company formations, resolutions, powers of attorney, corporate filings, legal opinions, etc.). 2. Manage filings with internal and external authorities; liaise with the Registered Office for entity filings. 3. Handle apostilling and legalisation processes with government bodies. 4. Billing support, including drafting narratives, liaising with clients, and Accounts. 5. Diary management, meeting coordination, and travel logistics. 6. Maintain accurate client records, correspondence, and archiving. 7. Provide cover and support across the secretarial team when needed.
<br><br>
Requirements
<br>1. Recognized legal secretarial qualification. 2. Minimum 2–3 years’ experience in a law firm or professional services environment. 3. Strong grasp of legal terminology, procedures, and documentation. 4. Advanced Microsoft Office and document management system skills. 5. Organised, detail-oriented, and able to manage competing priorities. 6. Professional, proactive, and client-service focused. 7. Flexible and calm under pressure, with willingness to work overtime. What’s On Offer 1. Supportive and collaborative team culture. 2. Exposure to international legal work and high-profile clients. 3. Competitive salary and benefits package. 4. High potential for career growth, with progression opportunities to EA after proven performance. #LegalSecretary #DubaiJobs #LawFirmCareers #CorporateServices #LegalSupport #CareerGrowth #GulfTalent #MENARecruitStrength
<br><br>
About the company
<br>MENA Recruit came to fruition in response to a growing need for international legal talent in London and Dubai. Its initial focus began in the Legal sector, evolving as a service provider for other sectors such as Administration, Marketing, Business Development, HR, IT, Finance and C-Suite positions. Over the last two decades, with roots firmly planted in the Middle East and operations expanding into the APAC region, MENA Recruit has gained intuitive industry knowledge and expertise. With its unique, people-focused approach, the firm has yielded competitive advantage for its clients and rewarding careers for the professionals it has supported throughout the years. The company is dedicated to delivering the highest quality of talent and service to its clients while working tenaciously towards helping them achieve higher retention rates. For this reason, MENA Recruit is considered by both candidates and clients as a consultant in the truest sense of the word, offering guidance to both people and organizations on how to adapt to the constant change in market conditions and how to anticipate present and future challenges. Presently, MENA Recruit provides services to organizations and professionals in the United Arab Emirates, Saudi Arabia, Bahrain, Oman, Qatar, Kuwait, Singapore, Hong Kong, Australia, and the United Kingdom. With such an extensive global reach, strong brand value, decades of expertise, and an innovative approach towards business challenges, its clear why MENA Recruit is the partner of choice for both in-house recruiters and candidates internationally.

Kadernani Commercial Brokers

<p>Job Title: <b>Executive Assistant</b></p><p>Company: Kadernani Consultants</p><p>Location: Dubai, United Arab Emirates</p><p>Job Type: Full-time</p><p><b>Job Description</b></p><p>We are seeking a highly organized and resourceful Executive Assistant with a legal background to provide comprehensive support to senior management. The ideal candidate will assist in managing daily administrative operations, drafting and reviewing legal and business documents and ensuring all activities comply with company policies and UAE regulations.</p><p><b>Key Responsibilities</b></p><ul><li>Provide executive-level administrative support to the Managing Director and senior executives.</li><li>Draft, review, and proofread contracts, agreements and other legal correspondence.</li><li>Maintain and organize confidential legal and corporate documents.</li><li>Schedule and coordinate meetings, appointments and travel arrangements.</li><li>Record minutes of meetings and follow up on action items.</li><li>Liaise with legal counsel, government authorities and external partners as required.</li><li>Conduct basic legal research and prepare summaries or reports as directed.</li><li>Manage the Managing Director&rsquo;s calendar and handle communication on their behalf with professionalism and discretion.</li><li>Prepare executive-level presentations, reports and internal memoranda.</li><li>Ensure compliance with company policies, procedures and applicable laws.</li><li>Coordinate with different departments to ensure smooth workflow and timely task completion.</li><li>Handle all confidential information with integrity and always maintain strict confidentiality.</li></ul><p><b>Requirements</b></p><ul><li>Available to join immediately.</li><li>Bachelor&rsquo;s degree in law, Legal Studies, or a related field (mandatory).</li><li>Minimum 3 years of experience in the UAE as an Executive Assistant, Legal Assistant, or in a similar role.</li><li>Experience in a legal firm is preferred.</li><li>Excellent written and verbal communication skills in English.</li><li>Strong understanding of UAE legal documentation and procedures.</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Exceptional organizational, multitasking, and time-management skills.</li><li>Professional demeanour, discretion and attention to detail.</li></ul><p>Job Type: Full-time</p>

Executive Assistant

Explore 1852+ Legal administrative assistant in Dubai this October. Find roles across top companies and apply now to boost your career.

1852 legal administrative assistant jobs IN Dubai

Emirati Administration Assistant – Legal Department

Executive Legal Assistant

Legal Secretary/Paralegal

Legal Secretary

Legal Practice Support Assistant (Dubai)

Legal Secretary

Executive Assistant