legal administrative assistant

Amal Alrashedi Lawyers and Legal Consultants LLC

We are hiring!A reputable law office in Dubai is looking for a professional and dedicated Receptionist (Russian speaker) with a legal background.Requirements:* Fluent in Russian and English (spoken and written)* Educational background in Law (degree or relevant experience)* Previous experience in a law firm or legal environment is preferred* Strong communication and organizational skills* Professional appearance and client-focused attitudeResponsibilities:* Welcoming clients and managing front desk operations* Handling calls, emails, and appointments* Assisting legal team with administrative tasks* Maintaining confidentiality and professionalism at all timesLocation: DubaiEmployment Type: Full-timeIf you meet the above requirements and are ready to join a dynamic legal team, please send your cv with a short cover letter to jobs@amalalrashedilawfirm.comWe look forward to hearing from you!Please do not apply if you don&rsquo;t speak Russian language due to specific preference.Thank you.Job Type: Full-timeWork Location: In person

Receptionist (Russian Speaker)

Events and Exhibitions

Job descriptionThe ideal candidate must have the following qualifications.Immediately AvailableFluent English and Arabic.Functional tasks.<ul><li>Assist the Lawyers within the firm with all administrative tasks.</li><li>⁠ ⁠Plan the Lawyers daily appointments</li><li>Dealing with the Dubai Courts system and the courts system in general.</li><li>⁠ ⁠Dealing with the public prosecution system</li><li>⁠ ⁠Registration of lawsuits.</li><li>⁠ ⁠Recording appeals and appeals.</li><li>⁠ ⁠Follow up and migrate sessions.</li><li>⁠ ⁠Preparing the daily session schedule.</li><li>⁠ ⁠Follow up on appeals and appeals dates.</li><li>⁠ ⁠Taking advertising procedures, whether in newspapers, judgments, or execution documents.</li><li>⁠ ⁠Register warnings and agencies with the notary public</li><li>⁠ ⁠Direct execution files.</li><li>⁠ ⁠Review government departments, especially the Ministry of Labor and the Land Department.</li></ul>Job Type: Full-timePay: AED6,000.00 - AED10 000 per monthJob Type: Full-timePay: AED6,000.00 - AED12,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Experience:<ul><li>Legal : 4 years (Required)</li></ul>Language:<ul><li>Arabic (Required)</li></ul>Work Location: In person

Admin Assistant/Paralegal

Sunset Hospitality Group

<div>
 
 
 About Sunset Hospitality Group:
 
 
 
 Sunset Hospitality Group (SHG) is a leading multinational lifestyle hospitality group, with a wide portfolio encompassing Hotels &amp; Resorts, Restaurants, Beach Clubs, Nightclubs, Fitness Centers, and more. SHG operates 111 properties in 26 countries with a commitment to deliver authentic and diverse hospitality experiences that bring people together, all around the world.
 
 
 
 
 
 As part of our commitment to Emiratization, we are actively seeking talented UAE Nationals to join our diverse and dynamic team in administrative roles across various departments, including HR, Legal, F&amp;B Operations, and more.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Provide general administrative and clerical support to the team
 </li>
 <li>
 Manage correspondence, emails, and document filing
 </li>
 <li>
 Coordinate meetings, calendars, and internal communications
 </li>
 <li>
 Assist with reports, data entry, and record-keeping
 </li>
 <li>
 Support onboarding and HR-related administrative tasks when required
 </li>
 </ul>
 
 
 
 
 
 Ideal Candidate:
 
 
 
 
 
 <ul>
 <li>
 UAE National holding a valid Family Book (as per Emiratization requirements)
 </li>
 <li>
 High School, Diploma or bachelor&rsquo;s degree in business administration or related field
 </li>
 <li>
 Strong organizational and communication skills
 </li>
 <li>
 Proficiency in Microsoft Office (Word, Excel, PowerPoint)
 </li>
 <li>
 Positive attitude and willingness to learn
 </li>
 <li>
 Good communication skills in English and Arabic
 </li>
 </ul>
 
 
</div>

Administrative Assistant (Emiratization)

Tandem Search

<div>
 
 
 Legal Secretary
 
 
 
 
 DIFC, Dubai | Hybrid working model
 
 
 
 
 
 
 A rare opportunity has arisen for an outstanding
 
 Legal Secretary
 
 to join an
 
 elite US law firm
 
 in a
 
 prime DIFC location
 
 .
 
 
 
 
 
 This is a particularly attractive move for someone seeking a more polished, high-calibre platform with strong brand prestige, a sophisticated working environment, and genuine long-term career appeal. You will be supporting senior lawyers within a highly regarded team known for its quality, professionalism, and international standing.
 
 
 
 
 
 
 The ideal profile:
 
 
 <ul>
 <li>
 Experience as a
 
 Legal Secretary
 
 within a
 
 US, international, or top-tier law firm
 
 </li>
 <li>
 Strong organisational skills and attention to detail
 </li>
 <li>
 A polished, proactive, and highly professional approach
 </li>
 <li>
 Confidence working in a fast-paced, high-performing environment
 </li>
 </ul>
 
 
 
 
 Opportunities of this calibre are uncommon, particularly within such a sought-after DIFC setting.
 
</div>

Legal Secretary

Clifford Chance

<div>
 
 
 
 Who we are
 
 
 
 
 
 
 Clifford Chance is recognized as one of the world&rsquo;s leading law firms, committed to helping clients achieve their goals by combining the highest global standards with deep local expertise. The firm offers unparalleled scale and depth of legal resources across the three key markets of the Americas, Asia, and Europe, and focuses on the core areas of commercial activity:
 
 
 
 <ul>
 <li>
 Capital Markets
 </li>
 <li>
 Corporate and M&amp;A
 </li>
 <li>
 Finance and Banking
 </li>
 <li>
 Real Estate &amp; Construction
 </li>
 <li>
 Litigation and Dispute Resolution
 
 
 </li>
 </ul>
 
 
 
 Our Business Professionals Team
 
 
 
 
 
 
 In addition to world-class legal careers, Clifford Chance provides exceptional opportunities within the support functions that drive and sustain its business operations. By joining our Business Professionals Group, you will play a vital role in innovating how we deliver services and in enabling the firm to operate as a dynamic, successful multinational business that never stands still. Business professionals are integral to the firm&rsquo;s day-to-day operations and are critical to its long-term success.
 
 
 
 
 
 
 
 
 Job Description
 
 
 
 
 
 
 The role
 
 
 
 
 
 
 The Legal Support Secretary position is designed to provide a first-class, professional support service to Partners and Lawyers in the Dubai office. This role is essential in ensuring seamless operations and maintaining the highest standards of client service. As an LSS, you will be a trusted partner to the legal team, contributing to the efficiency and success of the practice.
 
 
 
 
 
 
 
 
 Key responsibilities
 
 
 
 
 
 
 The support provided will be delivered as part of a collaborative team environment with shared responsibilities. The Legal Support Secretary (LSS) is expected to adapt and reprioritize tasks periodically to meet the evolving needs of their team. Reporting directly to the UAE Office &amp; Legal Support Manager, the LSS plays a pivotal role in fostering a positive and professional working relationship with fee earners and the wider team on a daily basis. Outlined below are the core areas of the support service that an LSS is responsible for:
 
 
 
 
 
 Core Services
 
 
 
 
 <ul>
 <li>
 Calendar &amp; Meeting Management: Coordinate and manage complex schedules, acting as the primary point of contact for fee earners. Ensure seamless communication and organization for both internal and external stakeholders.
 </li>
 <li>
 Travel Coordination: Arrange comprehensive travel plans, including flights, visas, and ground transportation, in close collaboration with local agents to guarantee smooth and efficient travel arrangements.
 </li>
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 Time &amp; Expenses: Accurately handle time entry submissions and amendments, and process expense claims promptly to support fee earners&rsquo; billing and compliance requirements.
 </li>
 <li>
 Reception Liaison: Organize and oversee meetings and video conferences, ensuring all logistical and technical details are managed to the highest standard.
 </li>
 <li>
 Document Support: Prepare and draft professional correspondence, manage printing and scanning tasks, and maintain accurate client contact information in Interaction.
 </li>
 <li>
 Client &amp; Team Support: Provide proactive assistance with client-related activities, support onboarding of new fee earners, support coverage during team absences, and occasionally assist with Reception duties to maintain smooth office operations.
 </li>
 </ul>
 
 
 Practice Support Services
 
 
 
 
 <ul>
 <li>
 Risk &amp; Compliance: Carry out comprehensive conflict checks with team in London, coordinate matter setup processes, and ensure strict adherence to engagement letters and compliance requirements, following up on on-compliances.
 </li>
 <li>
 Matter Management: Coordinate matter set up in liaison with Partner/fee earner to ensure minimum mandatory information has been provided, liaising with clients on behalf of matter team and coordinating client secondment setup with HR.
 </li>
 <li>
 Administration: Scheduling meetings &amp; calls, creating matter folders, managing document uploads and archiving, creating working parties lists, facilitating timely and accurate matter closure, assisting with originals when required and liaising with print room for bibles, bundles or bulk printing.
 </li>
 <li>
 Document Production: Supervise document processing tasks such as formatting, proofreading, and quality control, while liaising with global support team when additional support is required.
 </li>
 <li>
 Business Development: Provide support for client development initiatives by assisting with pitch amendments and ensuring fee earner CVs are current and professionally presented.
 </li>
 <li>
 Finance: Update and maintain all system information for fee earners' clients, including working with the local billing team to generate monthly bills and running matter financial reports.
 
 
 </li>
 </ul>
 
 
 
 Key working relationships
 
 
 
 
 
 <ul>
 <li>
 Fee earners and their clients
 </li>
 <li>
 UAE Office &amp; Legal Support Manager
 </li>
 <li>
 Local Finance, Business Development, Best Delivery, and IT teams
 </li>
 <li>
 Office Services team (LSS and Reception)
 </li>
 <li>
 Global Business Support Team (London)
 
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 
 
 Your experience
 
 
 
 
 
 <ul>
 <li>
 Typing Speed: Minimum 60+ words per minute with high accuracy.
 </li>
 <li>
 Technical Proficiency: Advanced in Microsoft Word, Excel, PowerPoint; experience with legal software preferred.
 </li>
 <li>
 Professional Background: Prior experience in professional services, ideally within a law firm.
 </li>
 <li>
 Education: A-level or equivalent; additional certification in legal studies or office administration desirable.
 </li>
 <li>
 Communication: Exceptional written and verbal skills.
 </li>
 <li>
 Organization: Strong self-management and ability to prioritize.
 </li>
 <li>
 Problem-Solving: Sound judgment and decision-making.
 </li>
 <li>
 Teamwork: Collaborative and resilient under pressure.
 </li>
 <li>
 Networking: Effective at building internal and external relationships.
 
 
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 
 
 
 Equal opportunities
 
 
 
 
 
 
 At Clifford Chance, we understand that our true asset is our people. Inclusion is good for our team and their families, our firm and society.
 
 
 
 
 We are committed to treating all employees and applicants fairly and equally regardless of their gender, gender identity and expression, marital or civil partnership status, race, colour, national or ethnic origin, social or economic background, disability, religious belief, sexual orientation, or age. This applies to recruitment and selection, terms and conditions of employment including pay, promotion, training, transfer and every other aspect of employment.
 
 
 
 
 We have a variety of flourishing employee networks. These networks are a place for colleagues to share experiences and advocate for change wherever they see an opportunity for improvement.
 
 
 
 
 Our goal is to deliver an equality of opportunity, an equality of aspiration and an equality of experience to everyone who works in our firm.
 
 
 
 
 Find out more about our inclusive culture here.
 
 
</div>

Legal Support Secretary

AKX INVESTMENTSLLC SOC

A.K.X Investments LLC SOC is looking for a highly experienced and reliable Public Relations Officer (PRO) / CEO Assistant to join our team in Dubai.The ideal candidate should have around 5 years of UAE experience with strong knowledge of government procedures, visa processing, labour and immigration matters, trade license renewals, company legal documentation, and the ability to provide direct administrative and operational support to the CEO.Candidates with previous experience in an Investment Company, Holding Company, or Group of Companies will be given preference.Key Responsibilities:As PRO:<ul><li>Handle all visa applications, renewals, cancellations, and labour/immigration procedures</li><li>Manage trade license renewals, company registrations, amendments, and approvals</li><li>Coordinate with MOHRE, Immigration, DED, Dubai Economy, Emirates ID, Medical, and other government authorities</li><li>Process employment visas, labour contracts, Emirates ID, medical appointments, and related documentation</li><li>Maintain all company legal documents and ensure timely renewals</li><li>Handle attestation, notarization, and official government submissions</li><li>Ensure company compliance with UAE legal and regulatory requirements</li></ul>As CEO Assistant:<ul><li>Provide direct administrative and operational support to the CEO</li><li>Manage the CEO&rsquo;s meetings, appointments, schedules, and follow-ups</li><li>Coordinate with internal departments and external parties on behalf of the CEO</li><li>Prepare and organize documents, reports, official letters, and correspondence</li><li>Attend meetings when required and assist in recording action points and follow-ups</li><li>Handle confidential documents and sensitive company matters professionally</li><li>Support the CEO in day-to-day business coordination and special assignments</li></ul>Requirements:<ul><li>Minimum 5 years of UAE experience in PRO / Government Relations</li><li>Strong knowledge of UAE labour law, immigration, visa processing, and licensing procedures</li><li>Experience in executive support / CEO assistance / office coordination</li><li>Candidates with Investment Company / Holding Company / Group Company experience will be preferred</li><li>Excellent communication, coordination, and follow-up skills</li><li>Ability to work independently and handle multiple responsibilities</li><li>Strong organizational and documentation skills</li><li>Valid UAE driving license is an advantage</li><li>Must be currently available in the UAE</li></ul>Preferred Candidate:<ul><li>Experience working in an Investment Company or Group of Companies</li><li>Strong knowledge of corporate documentation, trade licenses, and legal formalities</li><li>Professional attitude with the ability to handle confidential matters</li><li>Arabic language is an advantage</li></ul>Salary:To be discussed based on experienceJob Type: Full-timePay: AED3,000.00 - AED6,000.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Public Relations Officer (PRO) / CEO Assistant: 5 years (Preferred)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>Work Location: In person

Public Relations Officer (PRO) / CEO Assistant

Khalid Al Sarookh Advocates and Legal Consultants LawFirm

We are seeking a highly organized and efficient Office Administrator to join our team at O.S. Legal. As an integral part of our office, you will be responsible for managing administrative tasks and ensuring the smooth operation of our office.Responsibilities:<ul><li>Managing all office tasks, including answering phones, handling correspondence, and maintaining office supplies.</li><li>Scheduling and coordinating meetings, appointments, and travel arrangements for lawyers and staff.</li><li>Drafting and sending invoices to clients, ensuring accuracy and timely delivery.</li><li>Preparing engagement letters and other legal documents as required.</li><li>Providing administrative support to lawyers and staff as needed.</li><li>Maintaining organized filing systems, both physical and digital.</li><li>Assisting with the organization of events and other office activities.</li></ul>Qualifications:<ul><li>Proven experience as an office administrator, office assistant, or similar role.</li><li>Excellent organizational and time management skills.</li><li>Strong attention to detail and accuracy.</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Excellent communication and interpersonal skills.</li><li>Ability to multitask and prioritize tasks effectively.</li><li>Knowledge of basic accounting principles is a plus.</li><li>Previous experience in a law firm or legal environment is preferred.</li></ul>Note : English, and Arabic languages are essentialsJob Type: Full-timeJob Type: Full-timePay: From AED5,000.00 per monthLanguage:<ul><li>arabic and english (Required)</li></ul>

Office Admin

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