administrative assistant

admin assistant

paralegal

legal advisor

legal assistant

legal administrative assistant

Charterhouse Middle East

<div>
 
 
 AED 17,000 Per Month Plus Benefits
 
 
 
 
 
 
 Charterhouse is working with a leading international law firm in Dubai who are looking to hire a proactive, highly organised Legal Administrative Assistant to support their professional team. This is an excellent opportunity for an experienced administrator looking to develop their career within a prestigious legal environment.
 
 
 
 
 
 The Legal Administrative Assistant involves providing comprehensive administrative support to team members, including legal executives and partners within the Dubai office. Responsibilities include front-of-house support, such as welcoming clients, managing inbound and outbound calls, taking messages, and delegating calls, as well as supporting office facilities. The Administrative Assistant will also coordinate meetings, conferences, and training sessions, manage diaries, and arrange travel, including flights and accommodation. Additional duties include organising office events, managing supplier contracts, and assisting with the onboarding of new team members.
 
 
 
 
 
 In addition, this position will support in Legal Administration such as monitoring the legal secretarial inbox, document control, filing and binding, and maintaining client records. The Administrative Assistant will provide support with finance-related administration, including the billings process and processing expense claims.
 
 
 This is an exciting opportunity for an administrative professional, looking to advance their career within the legal sector.
 
 
 
 
 
 The ideal candidate will have a minimum of 2-3 years of administrative experience and be currently based in Dubai. Experience within professional services, financial services, or other corporate environments is essential. Strong written and verbal communication skills in English are required.
 
 
 
 
 
 UAE work experience is advantageous. The successful applicant will be positive, proactive, and friendly, demonstrating exceptional organisational skills while being both a strong team player and self-sufficient.
 
 
 
 
 
 Due to the nature of the role, candidates must have previous experience within legal, financial services or a professional services environment.
 
</div>

Legal Administrative Assistant

Binghatti Holding Limited

Responsibilities &amp; DutiesExecutive Support:<ul><li>Manage complex calendars for respective VPs, including scheduling, rescheduling, prioritization, and conflict resolution.</li><li>Arrange internal and external meetings, including preparing agendas, briefing packs, minutes, and follow-up actions.</li><li>Coordinate travel arrangements, itineraries, visa applications, and logistics.</li><li>Act as the primary administrative point of contact between executives and internal/external stakeholders.</li></ul>Administrative &amp; Operational Support:<ul><li>Prepare correspondence, executive summaries, letters, memos, and reports as required.</li><li>Manage document formatting, proofreading, version control, and filing.</li><li>Coordinate cross-department requests, ensuring timely response and completion.</li><li>Assist in organizing department workshops, training sessions, and events.</li><li>Handle confidential information with discretion and integrity.</li><li>Support special projects under GRC and Legal</li><li>Conduct basic research and compile briefing notes when requested.</li></ul>Departmental &amp; GRC Support:<ul><li>Support preparation, formatting, and filing of governance documents, including:</li><li>Board Committee materials</li><li>Department MIS</li><li>registers and logs</li><li>Assist with statutory filings, corporate secretarial documents, and regulatory submissions across UAE jurisdictions (DIFC, Ministries, DET, Notary, Land Departments, etc.).</li><li>Assist with updating group trackers, registers, and dashboards (e.g., policy register, insurance tracker, risk register updates).</li><li>Coordinate distribution and archiving controlled documents.</li></ul>Legal Support:<ul><li>Maintain corporate records, PoA logs, license renewals, and entity management documents.</li><li>Support coordination of contract execution, circulation, notarization, and document management.</li><li>Track and follow up on legal workflows, deadlines, and renewal calendars.</li></ul>Communication &amp; Stakeholder Coordination:<ul><li>Liaise with internal departments (HR, Finance, Procurement, Operations, Projects, etc.) on behalf of respective functions.</li><li>Support external communications with regulators, law firms, insurers, and consultants.</li><li>Maintain stakeholder contact lists, trackers, and meeting follow-up logs.</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree in Business Administration, Law, Governance, or related field preferred.</li><li>Minimum 5 years&rsquo; experience as an Team Assistant, Legal Assistant, or similar role.</li><li>Experience supporting senior executives, preferably in legal, governance, corporate affairs, or financial services environments.</li><li>Experience in Dubai Real Estate sector is advantageous.</li><li>Strong understanding of corporate governance, legal documentation, or regulatory processes in the UAE is advantageous.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>What are your salary expectations? </li><li>Have you previously supported or managed the needs of a legal department?</li></ul>Experience:<ul><li>administration : 1 year (Required)</li></ul>

Abdalla Alowais Advocates & Legal consultants

Job Summary: We are looking for a skilled Legal Assistant who can speak Arabic, with a minimum of 3 years of experience in a legal assistant role within a UAE-based law firm or legal department. The ideal candidate should have expertise in using the UAE Federal Court System for case registration and updates, preparing detailed monthly case reports, and supporting the legal team with drafting and managing legal documents, including agreements, legal notices, and contracts.Key Responsibilities:1. Federal Court System Management:<ul><li>Perform case registration, updates, and monitor case statuses through the UAE Federal Court System.</li><li>Ensure timely and accurate submissions of all required documents for legal case</li></ul>2. Reporting:<ul><li>Prepare and deliver monthly case reports summarizing the status and progress of all active and closed cases.</li><li>Maintain a well-organized database and records of all legal matters for easy access and reporting.</li></ul>3. Legal Documentation:<ul><li>Draft and review legal documents such as contracts, agreements, and legal notices in both Arabic and English.</li><li>Translate legal documents and correspondence as needed.</li><li>Ensure all documentation complies with UAE laws and regulations.</li></ul>4. Team Coordination:<ul><li>Work closely with the legal team to provide administrative and operational support.</li><li>Act as the liaison between the legal department, courts, external counsel, and other stakeholders.</li><li>Organize and manage schedules for meetings, hearings, and appointments.</li></ul>5.Legal Research and Compliance:<ul><li>Conduct basic legal research to support case preparation and legal advisory work.</li><li>Stay updated on UAE laws, court procedures, and regulations to ensure legal compliance.</li></ul>Qualifications and Requirements:<ul><li>Bachelor&rsquo;s degree in Law, Legal Studies, or a related field is preferred.</li><li>Minimum of 3 years of experience as a Legal Assistant within a law firm in the UAE.</li><li>Can speak Arabic (written and verbal):</li><li>Hands-on experience with the UAE Federal Court System.</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).</li><li>Knowledge of legal case management software is a plus.</li><li>Strong organizational and multitasking abilities.</li><li>Excellent interpersonal and communication skills.</li><li>High attention to detail and ability to meet strict deadlines.</li><li>Familiarity with UAE legal and regulatory frameworks, including court procedures and case management.</li></ul>Job Type: Full-timeEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Legal Assistant: 3 years (Required)</li></ul>Language:<ul><li>Arabic (Required)</li></ul>

Legal Assistant (Arabic)

AL Yalayis Government Transactions Center

A Legal Assistant in the UAE provides administrative, clerical, and basic legal support to lawyers, legal consultants, and compliance teams. The role involves preparing legal documents, managing case files, coordinating with courts and government authorities, and ensuring that the legal department operates efficiently.Key Responsibilities1. Legal Documentation &amp; Drafting<ul><li>Prepare and edit legal documents such as contracts, agreements, memos, NDAs, and powers of attorney.</li><li>Assist in proofreading and formatting legal submissions.</li><li>Translate documents (Arabic&ndash;English) if required.</li></ul>2. Case &amp; File Management<ul><li>Organize and maintain physical and digital case files.</li><li>Track case progress, deadlines, and court dates.</li><li>Manage document archiving in compliance with UAE laws.</li></ul>3. Legal Research<ul><li>Conduct basic legal research on UAE laws (Federal and Emirate-level), regulations, and court procedures.</li><li>Summarize findings for lawyers.</li></ul>4. Court &amp; Government Liaison<ul><li>Coordinate with UAE courts (Dubai Courts, Abu Dhabi Judicial Department, DIFC Courts), police departments, and authorities such as:</li><li>MOHRE, Dubai Economy (DED), Notary Public, Immigration, etc.</li><li>Submit and collect documents, applications, and attestations.</li></ul>5. Administrative Support<ul><li>Schedule appointments, hearings, and meetings.</li><li>Manage correspondence, emails, and phone communication.</li><li>Maintain calendars and track legal deadlines.</li></ul>6. Compliance Support (for corporate roles)<ul><li>Assist with compliance filings (e.g., Ultimate Beneficial Owner, ESR, AML requirements).</li><li>Help prepare internal compliance reports.</li></ul>Required Qualifications &amp; SkillsEducation<ul><li>Bachelor&rsquo;s degree in Law, Paralegal Studies, Business Administration, or related field.</li><li>Law graduates are often preferred in the UAE.</li></ul>Experience<ul><li>1&ndash;3 years of experience in a legal or administrative role.</li><li>Experience within the UAE legal system is an advantage.</li></ul>Skills<ul><li>Strong understanding of UAE legal terminology and procedures.</li><li>Proficiency in English; Arabic is a major advantage.</li><li>Excellent MS Office skills (Word, Excel, PowerPoint).</li><li>Strong organizational and communication skills.</li><li>Attention to detail and ability to manage deadlines.</li></ul>Job Type: Full-timeJob Type: Full-time

Legal Assistant

TASC Outsourcing

<div>
 
 
 Legal Secretary
 
 with
 
 2&ndash;5 years of relevant experience
 
 to join our teams in
 
 Abu Dhabi
 
 and
 
 Dubai
 
 .
 
 
 We are looking for a
 
 highly organized, detail-oriented professional
 
 who can provide strong administrative and secretarial support to our legal teams in a fast-paced law-firm environment.
 
 
 
 
 
 
 Key Qualifications
 
 
 <ul>
 <li>
 Bilingual in
 
 Arabic and English
 
 </li>
 <li>
 Excellent command of
 
 English
 
 (written and spoken)
 </li>
 <li>
 Strong communication and organizational skills
 </li>
 <li>
 High attention to detail and accuracy
 </li>
 <li>
 Proficiency in
 
 MS Office
 
 and legal software
 </li>
 <li>
 Ability to manage multiple tasks and priorities efficiently
 </li>
 </ul>
 
 
 
 
 
 Role Overview
 
 
 
 The Legal Secretary will play a critical role in supporting partners and fee earners by:
 
 <ul>
 <li>
 Providing comprehensive legal secretarial and administrative support
 </li>
 <li>
 Managing schedules, meetings, and appointments
 </li>
 <li>
 Organizing and maintaining legal files and records
 </li>
 <li>
 Conducting legal research and handling billing processes, including time entry, expense tracking, and invoice preparation
 </li>
 <li>
 Drafting, formatting, and proofreading legal documents and correspondence
 </li>
 <li>
 Ensuring smooth day-to-day administrative operations while maintaining confidentiality and professionalism
 </li>
 </ul>
 
 
 
 
 Regards
 
 
 TASC Recruitment Team
 
</div>

Legal Secretary

Aventus

<div>
 
 A leading international law firm based in the DIFC, Dubai is seeking an experienced
 
 Legal Secretary
 
 to support its legal teams in a fast-paced, high-quality professional environment.
 
 
 
 
 
 This role suits a highly organised, proactive professional who is comfortable supporting lawyers, managing competing priorities, and delivering consistently high standards of work.
 
 
 
 
 
 
 The role
 
 
 <ul>
 <li>
 Providing comprehensive secretarial and administrative support to lawyers
 </li>
 <li>
 Drafting, formatting and amending legal documents
 </li>
 <li>
 Document management, filing, billing support and client correspondence
 </li>
 <li>
 Diary management, meeting coordination and travel arrangements
 </li>
 <li>
 Liaising with internal teams and external stakeholders
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 Minimum 3
 
 years&rsquo; experience
 
 as a legal secretary in Dubai (law firm or professional services)
 </li>
 <li>
 Strong document production and legal drafting skills
 </li>
 <li>
 Excellent organisational, communication and prioritisation abilities
 </li>
 <li>
 Proficiency in
 
 MS Office and Adobe
 
 </li>
 <li>
 Experience with legal systems (e.g. iManage, InterAction, BigHand) advantageous
 </li>
 <li>
 High attention to detail and ability to work under pressure
 </li>
 </ul>
 
 
 
 
 This is an excellent opportunity to join a respected law firm in Dubai, offering a collaborative environment and long-term career development.
 
 
 
</div>

Legal Secretary - International Law Firm - Dubai

Legal Documents Clearing 

<ul><li>Communicating with clients via phone, by email and in person to offer documentation Services.</li><li>Performing initial background research and briefing the consultant</li><li>Seeing to administrative tasks like making copies and sending invoices</li><li>Attending clients alongside the Consultant and taking accurate notes on attestation</li><li>Organizing documents for attestatiom and handing over to consultant</li><li>Transcribing and proofreading legal documents Scheduling client appointments</li><li>Providing administrative support to manager enhance office effectiveness</li><li>Handling communication with clients.</li></ul>Job Type: Full-timePay: AED1,500.00 - AED2,000.00 per month

Admin Assistant | Office admin

Explore 1303+ Legal administrative assistant in Dubai this January. Find roles across top companies and apply now to boost your career.

1303 legal administrative assistant jobs IN Dubai

Legal Administrative Assistant

Legal Administrative Assistant

Legal Assistant (Arabic)

Legal Assistant

Legal Secretary

Legal Secretary - International Law Firm - Dubai

Admin Assistant | Office admin