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legal assistant

Rifkind Patrick LLC

Only accepting applications via email not phone calls. Must have experience with Illinois court filing.Join our dynamic legal team as a Legal Assistant, where your organizational skills and legal expertise will play a vital role in supporting a wide range of legal functions. This position offers an exciting opportunity to work closely with attorneys and clients across diverse practice areas, including business and construction litigation. You will be instrumental in managing legal documents, performing Illinois e-filing, service of process, and ensuring smooth case workflows&mdash;all while gaining invaluable experience in a fast-paced law office environment. This paid position is perfect for proactive individuals eager to develop their legal administrative skills and contribute to impactful legal work.&lt;Duties&gt;<ul><li>Provide comprehensive administrative support to attorneys and legal teams, including scheduling appointments, managing calendars, and coordinating meetings.</li><li>Daily Cook County and State Court e-filing.</li><li>Review, organize, and maintain legal documents using document management systems; ensure accuracy and confidentiality.</li><li>Conduct thorough document review and data entry for case files.</li><li>Support litigation processes by preparing case summaries, managing case files in legal case management software, and assisting with discovery procedures.</li><li>Perform service of process on behalf of Plaintiffs on various Defendants.</li><li>Collaborate with team members on project management tasks to ensure deadlines are met efficiently.</li></ul>&lt;Requirements&gt;<ul><li>Prior legal administrative experience required.</li><li>Strong knowledge of Illinois litigation procedure.</li><li>At least one year experience efiling cases in Cook County and throughout Illinois</li><li>Excellent organizational skills with the ability to manage multiple priorities effectively.</li><li>Experience performing service of process.</li><li>Experience with litigation support processes including document review and case management.</li><li>Strong data entry skills coupled with meticulous attention to detail.</li><li>Effective communication skills demonstrating professional phone etiquette and client interaction capabilities.</li><li>Ability to handle confidential information discreetly while maintaining high levels of accuracy in all tasks.</li></ul>Job Type: Full-timePay: $45,000.00 - $60,000.00 per yearBenefits:<ul><li>Paid time off</li></ul>Work Location: Hybrid remote in Chicago, IL 60657

Legal Assistant

BUCHALTER

<div><ul><li>Draft, proofread, edit, and finalize legal documents, including contracts, agreements, closing documents, letters, and correspondence.</li><li>
Assist with the preparation of transactional documents such as corporate formations, amendments, and other entity filings.</li><li>
Ensure documents comply with firm standards and applicable legal formatting requirements.</li><li>
Prepare closing binders and maintain transaction checklists to ensure all deliverables are met.</li><li>
Manage attorney calendars, schedule meetings, calls, and deadlines related to client matters.</li><li>
Track key dates, critical deadlines, and follow-ups for transactions, filings, and deliverables.</li><li>
Coordinate with clients, opposing counsel, and third parties to schedule and confirm meetings or closings.</li><li>
Handle routine administrative tasks such as time entry, expense reports, and billing coordination for attorneys.</li><li>
Manage travel arrangements, meeting logistics, and other administrative needs.</li><li>
Maintain confidentiality and professionalism in handling sensitive client and firm information.</li></ul>
Qualifications<ul><li>
Education: High School Diploma or equivalent is required. Bachelor&rsquo;s degree is a plus.</li><li>
Experience: 3+ years of corporate and/or transactional experience, preferably supporting multiple attorneys in a mid-size to large law firm or a similar environment.</li><li>
Technical Skills:<ul><li>
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)</li><li>
Experience with legal document management software, such as iManage.</li><li>
Familiarity with legal terminology, processes, and protocols.</li></ul></li></ul>
Core Competencies<ul><li>
Attention to Detail: Demonstrates accuracy in handling documents and following legal protocols.</li><li>
Organizational Skills: Manages multiple tasks effectively, maintaining organization under tight deadlines.</li><li>
Communication: Displays clear, professional, and courteous communication skills with internal and external stakeholders.</li><li>
Discretion and Confidentiality: Handles sensitive information with integrity, ensuring compliance with legal and corporate standards.</li><li>
Time Management: Prioritizes tasks and meets deadlines in a fast-paced legal environment.</li></ul>
Work Environment<ul><li>
This position is currently hybrid offering four remote workdays per month (subject to change). The remaining work days require in-office attendance in the Orange County office.</li><li>
The office environment is professional, collaborative, and focused on supporting high-stakes legal work in a law firm.</li><li>
Overtime may be required on an as-needed basis.</li></ul>
Physical Demands<ul><li>
Sitting or standing for extended periods.</li><li>
Frequent use of a computer keyboard, mouse, and other office equipment like telephones, scanners, and printers.</li><li>
Light lifting and carrying, typically weighing up to 15 pounds.</li></ul>
Moving between offices, meeting rooms or file storage areas.</div>

LEGAL ASSISTANT

Amundsen Davis

<div>Amundsen Davis, LLC is a full‑service business law firm with 260 attorneys. Headquartered in Chicago, we are one of the fastest‑growing law firms in the Midwest. We understand the entrepreneurial mindset that drives our clients&rsquo; business decisions, and we use this insight to respond to their needs creatively, efficiently, and pragmatically. Our firm handles the transactional, labor and employment, and litigation needs of companies across the United States. With deep experience in both litigated and transactional matters, we offer a uniquely well‑rounded partnership for your business. Amundsen Davis has offices in: Chicago, Crystal Lake, St. Charles, and Rockford, IL; Cleveland and Columbus, OH; Milwaukee, Appleton, Brookfield, Green Bay, and Madison, WI; St. Louis, MO; and Indianapolis, IN.

Position Summary

We are seeking an experienced and highly organized Staff Recruiter &amp; Legal Assistant Manager to oversee talent acquisition and manage the daily operations of our legal secretary team. This dual focused role is ideal for a professional who excels at identifying top talent, building strong internal relationships, and ensuring that legal support staff operate efficiently and effectively. The position requires excellent communication skills, sound judgment, and the ability to balance strategic planning with hands on management. This position can be officed in either our Chicago or Milwaukee office, and it is an on-site role, with the opportunity for hybrid work.

Key Job Responsibilities

Recruiting &amp; Talent Acquisition
<ul>
<li>Lead full‑cycle recruitment for legal secretaries, administrative staff, and other support roles.</li>
<li>Develop and maintain pipelines of qualified candidates through sourcing, networking, and outreach.</li>
<li>Conduct initial screenings, coordinate interviews, and guide hiring managers through the selection process.</li>
<li>Manage job postings, applicant tracking, and recruitment metrics.</li>
<li>Partner with leadership to forecast staffing needs and refine hiring strategies.</li>
<li>Oversee onboarding processes to ensure smooth integration of new hires.</li>
</ul>
Legal Secretary Team Management
<ul>
<li>Supervise, mentor, and support the legal secretary team, ensuring high performance and professional development.</li>
<li>Assign workloads, monitor productivity, and ensure deadlines and quality standards are consistently met.</li>
<li>Serve as the primary point of contact for workflow issues, training needs, and performance concerns.</li>
<li>Implement best practices for document management, communication, and administrative support.</li>
<li>Conduct regular check‑ins, performance evaluations, and team meetings.</li>
<li>Collaborate with attorneys and practice groups to ensure secretarial support aligns with case demands.</li>
</ul>
Operational &amp; Administrative Leadership
<ul>
<li>Develop and refine policies, procedures, and workflows to improve efficiency and consistency.</li>
<li>Maintain accurate staffing records, performance documentation, and recruitment data.</li>
<li>Identify opportunities for process improvement and recommend solutions.</li>
<li>Support firm‑wide initiatives related to staffing, culture, and professional development.</li>
</ul>
Required Qualifications
<ul>
<li>Prior experience in legal recruiting, HR, legal operations, or law‑firm administration.</li>
<li>Strong understanding of law‑firm workflows, legal secretary responsibilities, and administrative best practices.</li>
<li>Proven ability to manage and mentor staff in a professional services environment.</li>
<li>Excellent interpersonal, communication, and conflict‑resolution skills.</li>
<li>Highly organized with strong attention to detail and the ability to manage multiple priorities.</li>
<li>Proficiency with applicant tracking systems, HR tools, and standard office software.</li>
<li>Ability to maintain confidentiality and exercise sound judgment.</li>
</ul>
What We Offer

<ul><li>Full‑time position with regular interaction across multiple practice groups.</li>
<li>May offer hybrid or remote flexibility depending on firm policies.</li>
<li>Requires a proactive, collaborative, and solutions‑oriented mindset.</li>
<li>May require day-travel occasionally.</li>
<li>Starting salary up to $125,000.00 a year (Based on experience and knowledge)</li>
<li>Benefits, following 30 days of employment</li>
</ul>
As an Equal Opportunity Employer, we support and encourage workforce diversity and do not discriminate based on race, color, religion, gender, national origin, sexual orientation, gender identity or expression, ancestry, citizenship, creed, marital status, veteran status, age, family caregiving responsibilities, genetic profile or predisposition, pregnancy, or disability in any aspect of employment.</div>

Staff Recruiter & Legal Assistant Manager

Dinsmore & Shohl LLP

At Dinsmore, our strength comes from our people. With more than 750 attorneys across 30+ offices nationwide, we are dedicated to building a dynamic, client-focused Firm recognized for excellence. Together we work to build a strong market profile, highlighting our capabilities to clients and attracting talented attorneys and business professionals who seek a supportive environment where they can thrive. Discover how you can grow with us at www.dinsmore.com.
 
Dinsmore is seeking a Legal Administrative Assistant at our Chicago, IL location to support multiple attorneys/paralegals in our commercial litigation practice group.
 
Responsibilities
 
<ul>
<li>File and client management, formatting, proofreading and editing documents, online filings, expense reimbursement processing, travel arrangements and other administrative support. We seek candidates that are self-directed, high energy, and have advanced computer skills.</li>
</ul>
Requirements
 
<ul>
<li>Solid work history including 3-5 recent years providing legal administrative support, and effectively reporting to multiple attorneys</li>
<li>Ability to communicate effectively with all levels of staff including attorneys, paralegals and other assistants throughout the Firm</li>
<li>Intermediate to advanced-level use of Microsoft Office Suite, .pdf editing software, and related legal software</li>
<li>Experience with E-filing (federal and state)</li>
<li>Experience using document management systems (iManage experience a plus)</li>
<li>Excellent writing, grammar and proofreading skills with meticulous attention to detail</li>
<li>Possess strong organizational and time management skills, with a keen ability to multi-task</li>
<li>Proven success as a positive team player, as well as an independent worker</li>
<li>Ability to excel in a fast-paced environment</li>
<li>Exposure to Litigation required</li>
</ul>
Salary
 
<ul>
<li>Up to 90k</li>
</ul>
Equal Opportunity Employer

Litigation Legal Administrative Assistant

Levy

<div>Salary: 65,000 - 73,000 
Different perspectives make us better. We&rsquo;re committed to creating an equal opportunity and fair treatment environment, where learning and growing together is just part of our every day. An environment where you can be your authentic self. 
About Levy 
The disruptor in defining the sports and entertainment hospitality experience, Levy is recognized as the market leader and most critically acclaimed hospitality company in its industry. Twice named one of the 10 most innovative companies in sports by Fast Company magazine and one of the top three Best Employers for Diversity in America by Forbes, Levy&rsquo;s diverse portfolio includes award-winning restaurants; iconic sports and entertainment venues, zoos and cultural institutions, theaters, and convention centers; as well as the Super Bowl, Grammy Awards, US Open Tennis Tournament, Kentucky Derby, and NHL, MLB, NBA, NFL, and MLS All-Star Games.<div><div><div><h2 class="jobSectionHeader">
Job Summary</h2>
</div><div>This dynamic role will be based in Chicago with the expectation to work in the office Tuesdays, Wednesdays, and Thursdays. Mondays and Fridays generally have the opportunity to work remotely unless meetings or job responsibilities dictate in-person presence.
The ideal candidate is passionate and eager to participate in the bigger picture of the hospitality business beyond the core administrative support needs. In this role, you will be able to be part of and learn about the full business cycle - from first impression to proposal development, contract signing, and ongoing relationship management. A successful individual in this role is a strong communicator, proactive, collaborative, organized, detail-oriented, creative, and hungry to learn about the industry. 
Areas of Responsibility - Design and Construction 
<ul><li>
Managing day-to-day scheduling of executive calendars</li><li>
Coordinating with internal and external stakeholders at a high-level on behalf of the executives</li><li>
Ensuring that all logistical details are carried out seamlessly for internal meetings, off-site meetings, board meetings, and client meetings and presentations</li><li>
Producing entertainment activations and set up for meetings and presentations</li><li>
Booking business travel and actively monitoring for travel disruptions and any travel changes needed (this includes being available evenings and/or weekends)</li><li>
Demonstrating utmost professionalism in communication via phone, email, and in-person interactions</li><li>
Committing to responsive and timely collaboration with the executive team, clients, and multi-disciplinary leaders across the organization to foster strong relationships</li><li>
Providing clerical support including processing invoices and expense reports</li><li>
Facilitating and proposing ideas for effective follow up notes, gifts, cards, and awards when needed</li><li>
Conducting research on partners and developing briefs for the executive team</li><li>
Assisting in the development of world-class proposals and presentations with the ability to participate in creative brainstorming opportunities and contribute improvements to the process</li><li>
Promoting a cooperative work climate, maximizing productivity and morale while navigating a high-pressure and deadline-driven environment</li></ul> 
Areas of Responsibility - Legal Support 
<ul><li>
Meeting coordination (room blocking, calendar invites, meeting setup, catering)</li><li>
Consur Support - expenses and travel</li><li>
PDF assistance (saving and making readable PDF files)</li><li>
General administrative assistance (filing, scanning, etc.)</li></ul> 
Job Requirements 
<ul><li>
Excellent and professional written and verbal communication skills</li><li>
Experience working at an Executive Assistant level with senior management and senior level clients preferred</li><li>
Knowledge of MS office applications, including Word, Excel, and Outlook</li><li>
Ability to manage complex and highly confidential information</li><li>
Ability to work autonomously and across multiple tasks and reporting into different project teams</li><li>
Ability to build a PowerPoint presentation, with design and creativity skills</li><li>
Must be adept at problem-solving</li><li>
Must be able to prioritize and plan work activities as to use time efficiently</li><li>
Must be organized, accurate, thorough, and able to monitor work for quality</li><li>
High degree of personal organization and self-management</li></ul></div></div></div>
We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles&rsquo; Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act. We encourage applicants with a criminal history (and driving history) to apply.
Applications are accepted on an ongoing basis. 
At Levy, team = family. And we&rsquo;ll always take care of family, learn more about Levy benefits offered. 
<ul><li>
Medical</li><li>
Dental</li><li>
Vision</li><li>
Life Insurance/ AD</li><li>
Disability Insurance</li><li>
Retirement Plan</li><li>
Flexible Time Off Plan</li><li>
Paid Parental Leave</li><li>
Holiday Time Off (varies by site/state)</li><li>
Personal Leave</li><li>
Associate Shopping Program</li><li>
Health and Wellness Programs</li><li>
Discount Marketplace</li><li>
Identity Theft Protection</li><li>
Pet Insurance</li><li>
Commuter Benefits</li><li>
Employee Assistance Program</li><li>
Flexible Spending Accounts (FSAs)</li></ul> 
Levy maintains a drug-free workplace.
Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information.
https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_Levy.pdf</div>

Design & Construction and Legal, Executive Assistant

Oak Street Health, part of CVS Health

<div>We&rsquo;re building a world of health around every individual &mdash; shaping a more connected, convenient and compassionate health experience. At CVS Health&reg;, you&rsquo;ll be surrounded by passionate colleagues who care deeply, innovate with purpose, hold ourselves accountable and prioritize safety and quality in everything we do. Join us and be part of something bigger &ndash; helping to simplify health care one person, one family and one community at a time.
Title: Float Medical Assistant - Bilingual Spanish
Company: Oak Street Health
Role Description:
The purpose of a Medical Assistant at Oak Street Health is to gather all necessary medical information regarding our patients to ensure providers have the most accurate information available when making healthcare decisions.
Medical Assistants (MA) report to the Practice Manager or Center Operations Specialist. They are a vital element of our model and important members of our Care Teams. Being an MA at Oak Street Health requires high levels of flexibility, energy, attention to detail, and problem solving skills. You will be expected to build relationships with Oak Street Health members. Medical Assistants will collaborate closely with their teammates to ensure an unmatched patient experience while driving clinical results. As an MA you will accomplish this by assisting in the assessment of patients&rsquo; health conditions, through screenings and routine diagnostic testing performed during appointments.
Responsibilities:<ul><li>
Ensure an efficient patient flow; room patients in a timely manner, complete vital signs, complete required screenings and complete medication reviews</li><li>
Inventory supplies and stock exam rooms</li><li>
Respond to patient requests for telephonic support (Lab results, faxing records to specialists, etc.)</li><li>
In accordance with state regulations, MAs may administer vaccinations, perform point of care tests including but not limited to: A1C, spirometry, EKGs, blood draws for lab testing, etc.</li><li>
Import required documents into EMR via scanning or PDF upload.
</li><li>Participate in care team meetings to discuss patient care and clinic operations</li><li>
Process orders for durable medical equipment</li><li>
Request medical records from external providers as required by the provider</li><li>
As required, conduct routine quality control checks including infection control measures, equipment, and checks for expired medication and supplies and/or assist in maintaining center lab</li><li>
Other duties as assigned</li></ul>
What we&rsquo;re looking for 
Required Qualifications:<ul><li>
State or national certification (as required by state), or graduation from an accredited medical assistant course</li><li>
1 year experience as a medical assistant</li><li>
CPR or BLS Certification</li><li>
Electronic Medical Record experience</li><li>
Computer skills: Ability to quickly navigate and use multiple computer programs to include, but not limited to: Gmail, MS Word or Google Docs, Excel or Google Sheets, etc.</li><li>
Proficiency in non-English languages as required by the center's demographics.</li><li>
US work authorization</li></ul>
Strongly Preferred Qualifications:<ul><li>
Minimum of three years in a Medical Assistant role</li><li>
Successful mastery of the workflow in their previous MA position</li><li>
An appetite for expanded responsibilities, greater clinical experience, and a chance to truly make an impact in their patients&rsquo; lives</li></ul>
Preferred Qualifications:<ul><li>
2 or more years of experience working with geriatric patients</li><li>
Phlebotomy Technician Certification</li></ul>
Other Skills:<ul><li>
Problem-solving skills, professional accountability, and a flexible, positive attitude</li><li>
Strong communication skills and customer service orientation</li></ul>
Anticipated Weekly Hours
40
Time Type
Full time
Pay Range
The typical pay range for this role is:
$18.50 - $38.82
This pay range represents the base hourly rate or base annual full-time salary for all positions in the job grade within which this position falls. The actual base salary offer will depend on a variety of factors including experience, education, geography and other relevant factors. This position is eligible for a CVS Health bonus, commission or short-term incentive program in addition to the base pay range listed above. 
Our people fuel our future. Our teams reflect the customers, patients, members and communities we serve and we are committed to fostering a workplace where every colleague feels valued and that they belong.
Great benefits for great people
We take pride in our comprehensive and competitive mix of pay and benefits &ndash; investing in the physical, emotional and financial wellness of our colleagues and their families to help them be the healthiest they can be. In addition to our competitive wages, our great benefits include:<ul><li>
Affordable medical plan options, a 401(k) plan (including matching company contributions), and an employee stock purchase plan.</li><li>
No-cost programs for all colleagues including wellness screenings, tobacco cessation and weight management programs, confidential counseling and financial coaching.</li><li>
Benefit solutions that address the different needs and preferences of our colleagues including paid time off, flexible work schedules, family leave, dependent care resources, colleague assistance programs, tuition assistance, retiree medical access and many other benefits depending on eligibility.</li></ul>
For more information, visit https://jobs.cvshealth.com/us/en/benefits
We anticipate the application window for this opening will close on: 07/01/2026
Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state and local laws.</div>

Float Medical Assistant - Bilingual Spanish

DePaul University

<div><div><div><div><div><div><div><div><div><div><div><div><div><div>Full-time Faculty Positions 
Full-time faculty positions will be posted on a per-opening basis. Postings are organized by college/school and department. Applicants will be evaluated at the college/school level for the position which they are submitting an application. Unless noted by a close date, positions will remain open until they are filled. Qualified applicants are encouraged to apply.
Below you will find the details for the posting including any supplementary documentation and questions you should review before applying for the opening or submitting your interest in teaching. To apply for the position, please click the link/button. 

Posting Details
Job ID: 164031
Rank: Assistant Professor
College/School: Chicago, IL - Driehaus College of Business
Position Description:
<div>The Department of Finance and Real Estate in the Driehaus College of Business at DePaul University in Chicago, Illinois invites applications for a tenure-track faculty position in Real Estate at the rank of Assistant Professor, to begin in Fall of 2026.

Located in the heart of Chicago&rsquo;s financial and business community, DePaul University&rsquo;s real estate program is a recognized leader in professional real estate education in the Midwest. The programs emphasize applied learning in areas such as:
<ul>
<li>Real estate finance and investment</li>
<li>Real estate development and project management</li>
<li>Market analysis and valuation</li>
<li>Legal and regulatory issues</li>
<li>Multifamily housing policy and finance</li>
<li>Structuring real estate transactions</li>
</ul>
The program offers three degrees: an undergraduate degree in real estate, an MBA concentration in real estate finance and investment, and an MS degree in real estate (MSRE).

The successful candidate will be expected to:
<ul>
<li>Teach undergraduate and graduate courses in real estate</li>
<li>Produce and publish high-quality academic research</li>
<li>Engage with faculty colleagues and contribute to the department&rsquo;s academic environment</li>
<li>Participate in university, college, and departmental service activities</li>
<li>Support student recruitment, mentoring, and retention</li>
<li>Contribute to the visibility and impact of the real estate program through active involvement in workshops, events, and industry engagement.</li>
</ul></div>Qualifications:
<ul><li>Ph.D. in real estate, finance, or economics by the time of appointment</li>
<li>Strong potential for scholarly research and publication in real estate finance and investment, housing, urban economics, or real estate-related topics</li>
<li>Evidence of teaching effectiveness at the undergraduate or graduate level (or both), if available</li></ul> 

Application Instructions:
Applicants should submit the following materials:
<ul>
<li>Cover Letter detailing interest in the position</li>
<li>Curriculum Vitae</li>
<li>Three confidential reference letters</li>
<li>A representative sample of teaching evaluations (if available)</li>
<li>Research papers</li>
</ul>
Preference will be given to applications received prior to November 30, 2025. 


General Compensation/Benefits Statement 
DePaul University has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The salary offered to the selected candidate will be determined based on factors such as (but not limited to) the qualifications, education, experience, and training of the selected candidate, the scope and responsibilities of the position, departmental budget availability, internal salary equity considerations, and available market information.

DePaul University offers excellent benefits, including medical, dental, retirement, paid time off, and tuition benefit. Further information regarding benefits can be found here: https://offices.depaul.edu/human-resources/benefits/Pages/default.aspx.

About DePaul University's Academic Calendar 
Except for the College of Law, DePaul University operates on a quarter system. Classes in Autumn, Winter, and Spring quarters are 11 weeks in length (including finals week) and Summer courses, in two sessions, are typically 5 weeks in length. The College of Law operates on the semester system. Classes in the Fall and Spring semesters are 16 weeks in length (including finals week) and it offers a Summer Session of 7 weeks (including final exams). 
 
<div>Salary Information: The salary range for this 10-month position is $150,000 - $185,000, commensurate with qualifications and experience.</div></div></div></div></div></div></div></div></div></div></div></div></div></div></div>

Assistant Professor (Tenure Track) - Real Estate (26-27)

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